The Ultimate Scout Management Platform
Manage members, track progress, handle finances, and improve communication across your National Scout Organization. Orgo centralizes your operations in one system designed specifically for NSOs, helping you focus on youth development. See how Orgo can support your mission.
Why Choose Orgo for Your NSO?
Less Admin, More Scouting
Reduce time spent on admin tasks like sign-ups, payments, and reports. Free up leaders and staff to focus on delivering great scouting experiences.
Connect Everyone
Offer a single online place for scouts, parents, and leaders to see progress, find resources, join events, and communicate easily, strengthening your community.
Finances Made Easy
See exactly where your NSO stands with membership fees (national & local), event income, and donations. Make collecting payments simpler and more transparent
Your Integrated NSO Toolkit
Tools Designed for Your NSO's Success
Discover the core features built into Orgo to help your National Scout Organization operate efficiently, engage members, and thrive.
Member Profiles & Structure Management
Maintain accurate records of all members (youth, leaders, alumni) and clearly define your NSO's structure (regions, chapters, units). This is the foundation for all operations.
Central Database
One reliable source for all member information and history.
Hierarchy Mapping
Clearly visualize and manage your NSO's organizational layers.
Role Management
Accurately track roles and responsibilities (Scout, Leader, Admin).
Data Accuracy
Improve consistency and reduce errors in member records.
Online Registration & Waiting List
Streamline how new members join with efficient online forms and manage demand effectively with automated waiting lists when groups are full. Directly impacts growth and admin time.
Efficient Intake
Reduce paperwork and manual entry for new members.
Automated Waiting Lists
Manage interest fairly and automatically when units are full.
Growth Support
Make it easy for potential members to express interest and join.
Reduced Admin Time
Free up staff/volunteers from manual registration tasks.
Membership Fee & Payment Management
Handle the crucial process of collecting membership fees (national and local) efficiently. Includes online payment processing and tracking for financial stability.
Automated Billing
Set up recurring fees and automated reminders.
Online Payments
Offer secure, convenient payment options for members.
Fee Reconciliation
Easily track payments against national and local fee structures.
Financial Oversight
Improve cash flow visibility and reduce collection delays.
Donation Management
Facilitate fundraising through dedicated online donation pages and campaigns. Directly supports the NSO's financial health and ability to fund programs.
Easy Giving
Provide a simple, secure way for supporters to donate online.
Campaign Tracking
Monitor the success of specific fundraising initiatives.
Increased Reach
Tap into online networks for broader fundraising potential.
Donor Records
Maintain accurate records for acknowledgments and reporting.
Event Management & Ticketing
Organize key NSO events efficiently, from registration and communication to managing paid tickets for camps, training, or jamborees. Supports engagement and potential revenue.
Streamlined Registration
Manage sign-ups and attendee lists for all events.
Online Ticketing
Sell tickets for paid events directly through the platform.
Efficient Logistics
Simplify the organization of small and large-scale events.
Engagement Hub
Provide a central place for event information and communication.
Badge Management & Advancement
Manage the core scouting program delivery by tracking member progress through badges and ranks. Essential for member engagement and retention.
Program Tracking
Monitor progress against your NSO's specific requirements.
Engagement Tool
Keep youth members motivated by visualizing achievements.
Leader Support
Help leaders manage advancement efficiently for their groups.
Retention Aid
A core part of the scouting experience that keeps members involved.
Communication Hub & Official Gazette
Centralize important communications, including official announcements (Gazette), newsletters, and targeted messages to specific groups within the NSO. Crucial for alignment and engagement.
Targeted Messaging
Send relevant information to specific roles or groups (e.g., all Leaders).
Official Announcements
Securely publish key NSO policies and news (Gazette).
Stakeholder Engagement
Keep members, parents, and leaders informed and connected.
Reduced Email Clutter
Centralize communications instead of relying solely on mass emails.
Reporting & Analytics
Generate key reports on membership, finances, advancement, and activities. Provides essential data for decision-making, compliance, and demonstrating NSO performance.
Data-Driven Decisions
Use insights on trends to inform strategy.
Stakeholder Reporting
Easily generate summaries for boards, funders, or annual reports.
Operational Insights
Understand participation rates, financial health, etc.
Compliance Aid
Generate necessary reports for NSO governance.
eVoting System
Conduct secure and efficient electronic voting for general assemblies, board elections, and other formal decisions. Critical for modern governance and saving costs.
Efficient Governance
Streamline decision-making processes.
Cost Savings
Reduce expenses associated with physical meetings/mail ballots.
Increased Participation
Make it easier for eligible members to vote remotely.
Compliance Aid
Ensure verifiable and auditable voting processes.
Official Gazette & eDocuments
Centralized document management for official announcements and resources
Document Template Management
Create and customize professional document templates with ease.
Electronic Signatures
Implement legally binding signatures for critical documents.
Automated Document Generation
Generate personalized documents automatically.
Official Gazette
Store and organize key NSO documents (like constitutions, safety guidelines) in one accessible place.
With an organisation of 8,000 members and more than 80 local groups coordinated almost exclusively by volunteers, Orgo is at the heart of our digitisation process, allowing us to focus on what we do best - learning by doing, nature, personal development.
Andrei Avram
President, Romanian Scouts
FAQ Section
Orgo provides online registration forms NSOs can customize. New members or parents fill these out, and the information goes into the central member database, assigned to the correct local chapter or unit. This reduces manual data entry and errors, speeding up onboarding. The waiting list feature helps manage interest when units are full, notifying leaders about openings.
Yes, Orgo's advancement module can be configured to match your NSO's badges, awards, and rank requirements, including task-based steps. Leaders track progress digitally, and the system provides related statistics. This allows the platform to work with your established youth program while offering modern tracking and reporting.
Orgo lets NSOs set up both national fees and separate local chapter fees. The system can generate invoices, send reminders, and track payments for both. Online payment options help with collection. Local treasurers can also log cash payments. This dual-level approach provides clarity and reduces the work of fee collection for national HQ and local groups.
Yes. Orgo integrates with established, secure payment gateways. Payment information is handled according to security standards (like PCI-DSS) by the payment processor, not stored within Orgo. This ensures financial transactions for fees, tickets, and donations are processed securely.
Orgo's eVoting tool uses authentication to confirm eligible voters based on their roles in the platform. Voting can be set up for anonymity, and results are counted automatically, reducing error potential. This feature helps NSO General Assemblies, board elections, or local meetings run efficiently and transparently, especially with remote members.
Yes, Orgo has a role-based permission system. NSO administrators can set roles (e.g., National Admin, HR, Financial, and the same permission apply to Chapter and Region level) and control who can view or modify specific information or use certain features. This maintains data security and ensures users access only relevant information.
Yes, Orgo is built on scalable cloud native technology suitable for large NSOs. Its structure management organizes numerous chapters and units, handling data for large member counts effectively. The platform is designed to perform well even with extensive data.
Orgo usually allows NSOs to include their logo and potentially adjust some colors to maintain brand identity within the platform and on forms or pages visible to the public. While core functions stay consistent for updates and stability, branding helps integrate the platform into your NSO's digital environment.
Orgo prioritizes data privacy and security. The platform follows privacy principles and regulations like GDPR where applicable. This involves secure storage, encryption, access controls, and data processing agreements. We use standard cloud security practices to protect NSO and member data. Security reviews and updates are ongoing.
Yes, the Program Resource Library feature allows NSOs to create a central online repository for game ideas, activity plans, training documents, safety guidelines, and other materials, making them easily accessible to authorized leaders.
Orgo offers various reporting options covering membership, finances, advancement, events, and potentially volunteer hours (if tracked). The Reporting & Analytics feature provides dashboards and allows generation of specific reports, some of which may allow data export (e.g., to CSV) for further analysis.
The Official Gazette, part of the Communication Hub, is a secure area for NSO administrators to publish official documents, policy updates, announcements, and minutes. It ensures important information is formally disseminated and archived within the platform, creating a single source of truth.
Orgo provides support for NSOs, often including account management, help with setup, online documentation, and technical support via email or a helpdesk system. We aim to help your NSO implement and use the platform effectively.
Implementation time depends on the NSO's size, data quality, and available resources. It could range from several days to a few weeks. Steps usually include consultation, setup, data migration, user training, and launch. We work with your team on a realistic timeline.
Yes, Orgo typically supports migrating existing data from formats like spreadsheets (Excel, CSV). We assist your NSO in mapping data correctly to Orgo fields. Good data migration ensures a smoother transition and preserves historical information.
Orgo pricing usually depends on factors like active member count, chosen features, and support level. We provide tailored quotes after discussing your NSO's specific needs. (Specific model like per-member/year should be clarified). We offer a solution designed to provide value compared to managing an NSO manually. Contact us for a quote.
We recommend NSO decision-makers schedule a personalized demo of Orgo. We can show features relevant to your organization and answer questions. A limited trial or sandbox environment might be possible depending on circumstances. Contact our team to discuss demo and trial options.
Spreadsheets lack integration, and generic software isn't tailored for scouting needs. Orgo combines critical NSO functions: member management across levels, specific advancement tracking, dual-level fees, event tools, donation management, secure eVoting, central communication, and scout-specific reporting into one platform. This tailored approach reduces manual work, improves consistency, and offers purpose-built tools, saving time and supporting the NSO's mission more effectively.