From 822a7ceda66f429aed901205dbb097678f7f6c4b Mon Sep 17 00:00:00 2001 From: Duane O'Brien Date: Tue, 27 Oct 2020 11:26:35 -0700 Subject: [PATCH 1/2] Update FUNDRAISING_NOTES.md --- FUNDRAISING_NOTES.md | 81 ++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 81 insertions(+) diff --git a/FUNDRAISING_NOTES.md b/FUNDRAISING_NOTES.md index 8b13789..6dd4b95 100644 --- a/FUNDRAISING_NOTES.md +++ b/FUNDRAISING_NOTES.md @@ -1 +1,82 @@ +## Authors: Duane O'Brien, Scott Moore +This is a rough collection of the process, email templates, and timelines we used in our fundraising strategy. + +## Email Templates and Timeline + +### Initial Outreach (6 Weeks Before The Event) + + + “Hi {contact}. I hope this finds you well, and that you and yours are healthy. + + + I wanted to reach out to invite you to join us in an initiative that is being put together by several of us in the open source community. + + + We have been busy organizing an effort to support free and open source community members who have been impacted by conference and event cancellations due to COVID-19. There are a lot of folks from across the industry who are involved. You can see more at [fossresponders.com](http://fossresponders.com/) + + + As part of this effort, on May 1st, we will be organizing a virtual funding event. We are looking for corporate consumers of open source software who can show up with funding. Even if running a FOSS Fund isn't in the cards this year, this virtual funding event would be a good opportunity to support the community and connect with other FOSS Funders. {confirmed lead partner} is showing up with $10,000. It would be great to have you join us in any capacity. Let me know if you'd like details. + + + Cheers! + + + -D” + + +### Follow-up (2 Weeks Before The Event) + + + “Hi {contact}, + + + I wanted to follow up on this email with some additional information about the event we're putting together with the [FOSS Responders](https://fossresponders.com/) working group. We hope you'll be able to participate. + + + On May 22nd at 10:00AM PST we'll be hosting a virtual event to spotlight organizations and projects that have asked for financial support to help offset COVID-19 related losses. We want to celebrate these projects, help bring visibility to their needs, and we will be allocating funds that have been donated to the FOSS Responders initiative. + + + 1 - Will you join us at the event? You can see the details [here.](https://opencollective.com/foss-responders/events/virtual-funding-event-q2-2020-4edd1e3a) + + + 2 - Does {your employer} have any capacity to make a $5k-$10k donation to the event in support of these projects? Supporting organizations so far include {list of confirmed partners}. We would love to add you to the list. + + + I'd be happy to provide more details about the kinds of requests for help that we're seeing and the funds raised so far. + + + Thanks! + + + -D” + +## Contact Information + +* Who has the most recent contact list +* How many responses did we get +* How many converted to partners +* What do we think would improve conversion next time + +## Funder Outreach + +* Contact List: (Link redacted, contact access holders listed below) +* Current access: + * Dan Shaw (Independent) + * Duane O’Brien (Indeed) + * Alyssa Wright (Open Collective) + * Gunner (Aspiration Tech) + * Alanna Irving (Open Collective) + * Pia Mancini (Open Collective) +* Results + * 36 Contacted, 8 Confirmed, 9 Declined, 16 Interested, 3 No Response + * Projected fundraising: $250-$350k + * Actual fundraising: $116k + +## Retro Survey (?) (Google Form) + +* Major wins of the event +* Things to improve on the event +* Voting process improvements +* Feelings about organizations chosen +* Expectations around organization reporting From 1841de1f37059930208fcdd6bdee3a0d80f9d0d2 Mon Sep 17 00:00:00 2001 From: Duane O'Brien Date: Tue, 17 Nov 2020 11:23:32 -0800 Subject: [PATCH 2/2] Update WEEKLY_CALL_RUNBOOK.md Add initial document with some of the process. --- WEEKLY_CALL_RUNBOOK.md | 42 ++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 42 insertions(+) diff --git a/WEEKLY_CALL_RUNBOOK.md b/WEEKLY_CALL_RUNBOOK.md index 8b13789..73094d7 100644 --- a/WEEKLY_CALL_RUNBOOK.md +++ b/WEEKLY_CALL_RUNBOOK.md @@ -1 +1,43 @@ +# Author: Duane O'Brien +--- +# Weekly Call Runbook +The FOSS Responders weekly call was our primary means of synchronous communication across all sub-teams and participants. We held the call at 10:00am PST. + +## Governing Principles and Commitments + +We took notes collectively in a shared google doc. The following commitments were pinned to the top of the document. + +### Facilitator Commitments: +* I will strive to make sure everyone is heard; +* I will pause the conversation regularly to leave room for audio-only participants; +* I will do my best to drive us toward actionable outcomes; + +### Attendee Commitments: +* Mute when you’re not speaking and wait to be called on; +* Raise your hand on camera when you’d like to be called on; +* When speaking, ask only one question or make only one statement; +* Help take notes below; +* Be Kind; + +### Proposed Guiding Principles: +* Many different kinds of support are needed; +* Prioritize support for the most vulnerable; +* Fill the cracks in the support system; +* Direct our support where it will do the most good; + +### If you are new +* Welcome and thank you for your support +* Read the Quick Links below +* Messaging guide tells you about our mission and how we communicate it +* We organize by sub-teams who move our work forward quickly +* Sign up to be a volunteer (or grab a task in the meeting) +* Collaborate with us on GitHub and Slack + +### Quick Links +* Messaging Guide (who we are, how to get help, how to help) +* Sub team spreadsheet (see the subteams who move workstreams forward) +* Tools & Platforms (see where we are collaborating and promoting the program) +* List of cancelled events (Airtable) +* Content Activity Tracker (what blog posts, press releases, bylines, etc are coming up) +* Application Team Meetings (What the Individual Financial Support applications team are up to)