SDL Trados Studio – A Practical Guide

Table of Contents

SDL Trados Studio – A Practical Guide

Credits

Foreword

About the Author

About the Reviewers

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Preface

What this book covers

What you need for this book

Version of SDL Trados Studio used in this book

System requirements for SDL Trados Studio

Who this book is for

Conventions

Reader feedback

Customer support

Downloading the sample files

Errata

Piracy

Questions

1. Getting Started with SDL Trados Studio

Installing SDL Trados Studio

Selecting languages when installing the Freelance version

Running SDL Trados Studio for the first time

Navigating the interface

The Navigation pane

OpenExchange apps

The navigation buttons

The application ribbon

The File menu

Ribbon tabs and groups

Customizing the interface

Getting help

Summary

2. Creating and Using Translation Memories

Creating a folder structure

Creating a translation memory

Selecting a translation memory

Using automated translation providers

Working with more than one translation memory

Adding a further translation memory

Options in the Open Document dialog box

Working with the translation memories list

Organizing your translation memories

Summary

3. Translating a File

The Editor view

The Editor view ribbon

Translating a file in SDL Trados Studio

Opening an individual document for translation

Translating in the side-by-side editor

Translating the text

The Translation Results window

Inserting matches from the TM

No matches from your TM?

Using more than one TM

Editing a confirmed segment

Clearing the target segment

Tracking your progress

Saving your bilingual document

AutoSave

Closing and reopening a bilingual file

Concordance – searching inside the TM

Automatic concordance searches

An easy way to insert numbers

Auto-propagating segments

Auto-propagated 100% matches with placeables

Standard Windows shortcuts

Splitting and merging segments

Splitting a segment into two

Adding line breaks inside segments

Editing the source segment

Multiple translations of the same source segment

Merging two or more consecutive segments

Merging segments over hard returns

Customizing the keyboard shortcuts

Standard formatting and special characters

Automated translation

Previewing your translation

Generating the translated document

AutoSuggest technologies

AutoText

AutoSuggest dictionaries

Generating an AutoSuggest dictionary

Customizing the Editor view

Summary

4. Formatting and Tags

Different formatting penalty

Inserting formatting

Inserting and working with tags

Inserting single tags

Inserting tag pairs

Displaying information about tags

Displaying Tag Id numbers

Dealing with tag-heavy segments

Copy Source to Target commands

Removing formatting and tags

Ghost tags

Tag verification

Summary

5. Word Counts and Billing Information

About word counts

Using the sample file

Performing an analysis

Analyzing an individual document

Analyzing files in a project

Configuring the settings

The Analyze Files report

Match types

Saving the report

Aggregating the figures

Analyzing files without a TM

Summary

6. Editing and Quality Assurance

Working in Review mode

Opening a file for review

The Review tab

Approving and rejecting segments

Moving through a document

Interpreting the fuzzy match icons

Checking the spelling

Working with comments

Tracking your changes

Activating Track Changes

Editing your work with Track Changes

Preserving tracked changes in translated documents

Previewing the effect of tracked changes

What if your source file already contains tracked changes?

Find and Replace

The Display Filter

Quality assurance checks

Configuring the QA Checker

Verifying a file

Keeping a record of mistakes reported

Correcting reported mistakes

Auto-propagate settings

Converting SDLXLIFFs to Word documents

Summary

7. Working with Projects

Working in a project

Reasons to use a project

Creating a project

About file usage

Translating files in a project

Opening an existing project

Global profile settings versus active project settings

Reusing your project settings

Useful options in the Projects view

Adding files to an existing project

Generating and locating translated documents

Useful batch tasks

Finding and replacing text in multiple SDLXLIFFs

Merging files into one SDLXLIFF

Merging files during project creation

Merging files on the fly with QuickMerge

Tools for project managers

PerfectMatch

Project packages

How project packages work

Creating a project package

Opening a project package

Returning translated or reviewed files

Opening a return package

About project translation memories

Summary

8. Managing Terminology

Managing terminology in MultiTerm

Essential information about MultiTerm termbases

Creating a simple termbase

Modifying an existing termbase

Using termbases in SDL Trados Studio

Selecting termbases in SDL Trados Studio

Using termbases during translation

Adding entries to a termbase during translation

Inserting termbase matches into your translation

Three ways to insert terms

Configuring how termbase matches are displayed

Converting terminology between MultiTerm and Excel

Glossary Converter tool

Preparing your terminology before import

Converting from Excel to MultiTerm

Converting from MultiTerm to Excel

Converting glossaries with MultiTerm Convert

Preparing your terminology before import

Stage 1 – running MultiTerm Convert

Stage 2 – creating a new termbase from your structure file

Stage 3 – importing the content

Importing into an existing termbase

Summary

A. Working with Files from Earlier Versions of Trados

Converting SDL Trados 2007 memories

Importing TTX and ITD files

Opening TTX and ITD files in the Editor

Opening bilingual Word files in the Editor

Summary

B. Managing Translation Memories

Maintaining translation memories

Opening a TM

Finding and replacing text in a TM

Standard find and replace operations

Finding text in both source and target

Running multiple find and replace operations

Filtering text to find and replace

Applying filters when searching TMs

Editing and deleting TUs

Importing and exporting TMs

Exporting a TM

Importing a TM

Merging memories with different sublanguages

Working with TM fields

Using TM fields during translation

Filtering on TM fields during translation

Using a filter to modify fields in the TM

Alignment

Aligning files

Alignment penalty

Summary

Index

SDL Trados Studio – A Practical Guide

SDL Trados Studio – A Practical Guide

Copyright © 2014 Packt Publishing

All rights reserved. No part of this book may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written permission of the publisher, except in the case of brief quotations embedded in critical articles or reviews.

Every effort has been made in the preparation of this book to ensure the accuracy of the information presented. However, the information contained in this book is sold without warranty, either express or implied. Neither the author, nor Packt Publishing, and its dealers and distributors will be held liable for any damages caused or alleged to be caused directly or indirectly by this book.

Packt Publishing has endeavored to provide trademark information about all of the companies and products mentioned in this book by the appropriate use of capitals. However, Packt Publishing cannot guarantee the accuracy of this information.

First published: February 2014

Production Reference: 1140214

Published by Packt Publishing Ltd.

Livery Place

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Birmingham B3 2PB, UK.

ISBN 978-1-84969-963-1

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Cover Image by Duraid Fatouhi (<duraidfatouhi@yahoo.com>)

Credits

Author

Andy Walker

Reviewers

Jerzy Czopik

Alison Field

Daniela Ford

Acquisition Editors

Nikhil Karkal

Rubal Kaur

Mary Jasmine Nadar

Commissioning Editor

Poonam Jain

Technical Editors

Shubhangi Dhamgaye

Pratik More

Copy Editors

Janbal Dharmaraj

Alfida Paiva

Project Coordinator

Aboli Ambardekar

Proofreader

Joanna McMahon

Indexer

Mehreen Deshmukh

Production Coordinator

Manu Joseph

Cover Work

Manu Joseph

Foreword

Life as a professional translator today is a completely different kettle of fish to what it was only 25 years ago. Translators are no longer just linguists—many have to embrace translation technology in order to remain competitive or to even simply get that in-house or freelance translation job.

One of the major developments in translation technology has been Translation Memory Tools—software programs that became commercially available in the mid-1990s and started out as mere databases, which a translator could fill with original texts and their corresponding translations, and which would then serve as the translator's memory. If the translator translated another text that contained identical or even similar sentences, the translation memory would search automatically (in the background) whether a translation already existed, and if so, would insert this translation automatically into the new file for translation. It all seemed magical at the time, although it obviously wasn't!

Back in the day, Translation Memory software was small, shipped on 3.5-inch floppy disks, and the user guide consisted of some 30 pages, which a fairly computer-literate translator could peruse and then proceed to use the software straight away. Times have changed since then; there are now a lot of different Translation Memory tools from a number of vendors on the market. The software tends to be available for download only, and most tools no longer come with a printed user guide but a massive online help consisting of thousands of pages. The software itself has become a full-blown tool in many cases, with features such as terminology management, project management, and so forth added on.

Many Translation Memory tool vendors now offer online and face-to-face training sessions in order to assist users to learn how to use the tool. Similarly, many universities all over the world have recognized that their translation students need to know what a Translation Memory tool is and how to use it, and have therefore included translation memory in their curricula.

This book has a really practical focus and fills a big gap in the market. I can see the book being used by both fledgling and experienced translators to learn how to use SDL Trados Studio at their own pace. I can also see the book on the virtual and real bookshelves of university libraries and as a companion/reader on every university course that teaches SDL Trados Studio.

London, February 2014

Daniela Ford

Dipl.-Fachübersetzerin, MITI, Managing Director of Softrans Ltd, Lecturer in Translation Technology at UCL and Imperial College London

About the Author

Andy Walker has worked for many years as a translator and is an experienced trainer and teacher of translation technology. He combines his work as a freelance translator (working from Japanese, French, and German into English) and Japanese-English interpreter with the post of a Senior Lecturer in Translation Technology at the University of Roehampton in London. As well as being a Member of the Institute of Translation and Interpreting (MITI), he is an Approved Trainer for SDL Trados Studio and currently one of SDL's Lecturer Champions.

I would like to thank my family, my colleagues at the University of Roehampton, and the staff of SDL for their support with the writing of this book. In particular, I would like to acknowledge the role of the technical reviewers Alison Field, Jerzy Czopik, and Daniela Ford. Their numerous insights, corrections, and suggestions have resulted in great many improvements to the content of the book.

About the Reviewers

Jerzy Czopik, born in Cracow, studied Mechanical Engineering at the Cracow Technical University. He finished his studies after relocating to Germany in 1986 at the University Dortmund. Since 1990, he has been a full-time translator and interpreter for German and Polish. He is a user of many CAT tools and trainer for SDL Trados products. He is an LICS auditor for the translation standard EN 15038.

He is the author of the manual SDL Trados Studio 2009 dla (nie)wtajemniczonych, published by Biuro Marketingowe Adebik, 2011, ISBN 8362134097.

Alison Field is a freelance technical translator, proofreader/reviewer, and trainer. She has worked in linguistics for some considerable time, covering virtually all aspects of the translation chain at some point in her career, seasoned with teaching French for enjoyment.

For many years, Alison worked for Balthasar Ltd, a small translation agency based in Herefordshire. This is a company that has built its success, firstly on the strength of a gifted, committed team, and secondly, by never compromising on its watchword: quality.

Through this experience and her own ongoing professional development, Alison became increasingly conversant, first with Trados, then SDL Studio, and of course MultiTerm. She progressed to becoming an invaluable member of the SDL beta testing team, which she finds highly rewarding.

Alison loves nothing better than playing with languages, especially using computer software to do so. She happily spends hours troubleshooting others' issues with CAT software, displaying all the tenacity of a Yorkshire terrier with a bone. When presented with an apparently insoluble problem, Alison's usual response is hmm, that's interesting…, following which she might not surface again for a few hours until she has got right to the root of the problem, and probably solved several others along the way!

I would like to thank Andy for the honor of performing a technical review of his book, which I have thoroughly enjoyed.

Daniela Ford has an MSc in Technical Translation from the University of Hildesheim, Germany. She started her professional career in London where she worked for 5 years as an in-house translator (French/English into German) before going freelance in 1999 and then forming her own limited company. Her main subject areas are technical and software localization, and she works for many international blue-chip companies.

She has been teaching MSc Translation part-time at Imperial College London since 2001 (when the course was launched) and is continuing to teach it since the course was transferred to University College London, in 2013. She has also been involved in teaching a module on translation memory and machine translation at the University of Westminster in London, and is currently still teaching Translation Technologies at the University of Westminster as a visiting lecturer, as well as several other universities in and outside of London, including Doha (Qatar). She was involved in a three-year EU-funded project on creating e-learning courses for translators, and is the author and moderator of the e-learning course on Software Localization at Imperial College London, which is currently running for the 16th time and attracts participants from all over the world.

Daniela Ford is an SDL-certified trainer for SDL Trados technologies and has also given several talks at international conferences including Aslib Translating and The Computer (London) and the ITI (Institute of Translation & Interpreting) Conference in the UK. She is also a committee member of the London Regional Group of the ITI.

A keen reader and language enthusiast, she has learned around 10 languages so far in her life, and has a passion for everything related to language technologies including software development and localization.

Daniela Ford is married and lives and works in London.

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