Roles and responsibilities should be defined in writing before accepting the job. Even if it's just a temporary position for a specific project, the role and responsibilities should be defined before hiring. Once the person is on the team, they should be encouraged to seek clarity if they have questions as to what falls within their responsibilities AND what falls outside of their responsibilities (what they shouldn't touch). It's just as important for team members to know what ISN'T their responsibility as it is to know what IS their responsibility. If they start handling tasks that are outside of their responsibility, they are likely doing someone else's job, which can be problematic for numerous reasons.

Para garantir canais de comunicação claros e resolver problemas de esclarecimento de função, estabeleço um sistema estruturado para a comunicação interna, como reuniões regulares e atualizações de status. Defino claramente as responsabilidades e expectativas de cada membro da equipe em documentos acessíveis e revisáveis. Incentivo feedback contínuo e crio um ambiente onde dúvidas podem ser facilmente levantadas e discutidas. Além disso, mantenho uma comunicação aberta e transparente para evitar mal-entendidos.

To ensure clear communication channels for role clarification, first, document each team member’s roles and responsibilities clearly. Share this information through a central platform like a shared drive or team handbook. Hold a meeting to review and discuss roles, encouraging questions and feedback. Use collaborative tools to facilitate ongoing updates and maintain transparency. Schedule regular check-ins to address any role-related issues and adjust as needed. Promote an open environment where team members feel comfortable seeking clarification and discussing concerns.

Clear responsibilities are crucial, but roles aren't static. What if, instead of just defining roles upfront, we created a culture of continuous feedback and adjustment? What if we encouraged our team members to voice their evolving strengths and interests as projects unfold? That way, we not only clarify roles but also create a dynamic environment where people feel seen and empowered to contribute their best.