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1. Open Communication:
Establish Clear Channels: Ensure clear communication channels between all stakeholders, including architects, engineers, contractors, and subcontractors.
2. Collaborative Problem-Solving:
Joint Decision-Making: Involve all relevant parties in the decision-making.
3. Clear Documentation:
Change Orders: Issue formal change orders for any design changes..
4. Risk Assessment and Mitigation:
Identify Potential Risks: Assess the potential risks associated with design changes, such as delays, cost overruns.
5. Effective Change Management:
Transparent Communication: Keep stakeholders informed about the reasons.
6. Mediation or Arbitration:
Explore Alternatives: If conflicts persist, consider mediation.
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1. Immediate Notification:Inform all relevant stakeholders about design changes without delay to avoid miscommunication and confusion.
2. Collaborative Assessment: Work with architects, engineers, and contractors to evaluate the impact of changes on the project scope, budget, and timeline.
3. Documentation: Maintain thorough records of all design changes, approvals, and communication exchanges to ensure transparency and resolve disputes efficiently.
4. Adaptation: Update project plans and schedules promptly to reflect changes, and communicate these updates to all involved parties to ensure alignment.
5. Legal Review: Consult with legal advisors to understand implications on contracts and avoid potential disputes.
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Projects of dynamic nature need to follow Adaptive Project life cycle where the entire project to be divided into phases called Sprints. Upon completing each sprint, retrospective review needs to be done with the client for completed and forthcoming sprint. This will help to capture any change and implement at ground without much of an impact.
Wherever we are skeptical about a certain area, in alignment to the critical path of the project the work can be postponed till the time design confirmation has been received.
Communication is the cornerstone for any navigating and successfully implementing any design change.
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Conflicts from design changes can be challenging, but addressing them effectively is crucial. Start by documenting all design changes and communicating them clearly to your team and stakeholders. Reassess the project timeline and budget to accommodate the changes. Foster open dialogue to address concerns and find mutually agreeable solutions. Regular updates and flexibility in your approach will help keep the project on course despite the changes.
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Assess the impact due to design change. For example the extension of time, variations, construction sequence, method statement, whether specific machinery and experts are required for additional works.
Make sure everyone is on the same line, everyone has the most update information regarding the change.