Job Title: Reports To: Billing Coordinator Location: Position: Hours: 40 Per Week

Job Title: Location: Position: Job Summary:
Billing Assistant New York, NY Non Exempt
Reports To: Billing Coordinator Hours: 40 per week
The Billing Assistant is responsible for reviewing all client invoices for accuracies along with resolving discrepancies. The Billing Assistant will also assist with issues related to Account Receivables. The ideal candidate is organized, able to multitask and focused on ensuring re:fuel clients receive quality service.
Primary Activities and Responsibilities: Invoice approval process and creation.

o o o o o o o Liaison to operations team. Insure proper documentation is included in campaign folder to validate invoice amounts. Work closely with the operations team and accounting department to ensure our clients are being billed correctly. Create invoices and reconcile correct revenue and cost with the non-print operations team at time of invoice creation. Coordinate accompanying broadcast vendor payment release documentation. Allocate correct revenue that needs to be recognized at time of invoice creation. Work closely with the accounting team to address client requests / resolve invoice discrepancies. Ensure all non-print manual invoices are generated, reconcile and recorded within a reasonable time. Ensure all approved invoices reaches our client within a reasonable amount of time.
Client Account Receivables Representative

o o o o Address client invoice requests Resolve invoice discrepancies directly with clients, sales and operations team. Clarify, convey and enforce billing requirements from the client to operations and sales team. Enter and apply check payments (received from clients or agencies) into Great Plains.
Integration and maintenance of Invoices into Accounts Receivable system Accounts Receivables system
o o o Manage the approval process of any adjusted invoices. Enter manual invoices and adjustments into Accounts Receivable system. Set up clients and ensure proper linking and mirroring of clients in buying system and Accounts Receivable system.
Data entry
o o Update and maintain tracking information related to client invoicing. Maintain log of invoices upon approval and enter into Accounts Receivable system.
Assist Billing Coordinator, accounting and operations requests / projects as needed. Filing, faxing, email, general office duties.
re:fuel, is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.
Other job related duties as assigned. Attend team meetings
Qualifications: Associates in Accounting or BS in Finance/Accounting from an accredited institution required or related major field of study preferred or combination of education, training and experience that would demonstrate the required knowledge and abilities. 1-2 years general office experience. Past experience in advertising/media preferred. Knowledge and Skills: Excellent communication skills, including pleasant, clear and concise phone manner. Outstanding time management and organizational skills including good follow through. Ability to establish rapport and relationships with individuals at all levels internally and externally GreatPlains knowledge preferred. Attention to detail and accuracy. Ability to work in fast paced, project oriented, team environment. Ability to prioritize while on a deadline. Ability to be a self-starter, be attentive to details, and work independently Ability to reason clearly and handle problem resolution professionally. Ability to interface with co-workers and support department objectives. Familiarity with standard office equipment - fax, copier, and printer. Strong grammar skills.
Job Requirements: Minimum typing speed of 20 wpm Familiarity with standard office equipment-fax, copier, and printer. Basic computer skills required with knowledge of Excel, Microsoft Word, and E-mail preferred. Use overnight shipping software The applicant selected for this position may be required to successfully complete a background check. Passing results must be received prior to start date in new position.
Physical Requirements:
Frequent computer terminal/keyboard use Sit, bend, and squat as needed Reach above shoulder level Ability to lift 30 lbs.
re:fuel, is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.

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Job Title: Location: Position: Job Summary:

Billing Assistant New York, NY Non Exempt

Reports To: Billing Coordinator Hours: 40 per week

Primary Activities and Responsibilities: Invoice approval process and creation.

Client Account Receivables Representative

Other job related duties as assigned. Attend team meetings

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