Sales & Distribution: BPI - Overview

Sales & Distribution
(SD)
BPI - Overview
January 2007 (v1.0)
The Rushmore Group, LLC
SD: Functionality
Sales Support Sales Shipping and Transportation Billing Credit Management Foreign Trade
January 2007 (v1.0)
Org Structure & Master Data
January 2007 (v1.0)
SD: Organizational Structures

S&D Structure Client Company Code Sales Area
Sales Organization Distribution Channel Division
Internal Sales Structure Sales Offices Sales Groups Salesperson
Plant Shipping Point Loading Point
January 2007 (v1.0)
SD: Structure for Sales Order Processing
Client 410
Sales Area
Company Code C100 Sales Org S100
Plant P100
Plant P101
Distribution Channel (RE)
Division (01)
January 2007 (v1.0)
SD: Internal Sales Structure

US Sales Office S100
Western Sales Office
Eastern Sales Office
Northwest Sales Group Salesperson 1 Salesperson 2 Salesperson 3
Southwest Sales Group Salesperson 4 Salesperson 5
Northwest Sales Group Salesperson 6
Southwest Sales Group Salesperson 7 Salesperson 8 Salesperson 9
January 2007 (v1.0)
SD: Structure for Distribution

Client 410
Company Code C100
Plant P100
Plant P101
Shipping Point Rail Dock
Shipping Point Express Dock
Shipping Point Freight Dock
Loading Point LP03
Loading Point LP02
Loading Point LP01
January 2007 (v1.0)
SD: Master Data

Condition Master Data
Customer Master Data
Material Master Data
Cust/Mat Info Record
Output Master Data
January 2007 (v1.0)
SD: Customer Master Data

Customer Master
Contains all of the information necessary for processing orders, deliveries, invoices and customer payment Every customer MUST have a master record
Customer Master Data is created by Sales Area

Sales Organization Distribution Channel Division
January 2007 (v1.0)
SD: Customer Master Data

The customer master information is divided into 3 areas:
General Data Company Code Data Sales Area Data
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SD: Customer Master

General Information relevant for the entire organization: Name Address Communication
Client 410
Company Code specific information: Acc. Mgmt Payment Bank
Sales Area specific information: Sales Office Currency
Company Code 102 Company Code 101 Company Code 100
Sales Org. 101 Sales Org. 100
January 2007 (v1.0)
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SD: Master Data

Material Master
Contains all the information a company needs to manage about a material It is used by most components within the SAP system
Sales and Distribution Materials Management Production Plant Maintenance Accounting/Controlling Quality Management
Material master data is stored in functional segments called Views
January 2007 (v1.0)
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SD: Material Master Views
Sales Data Basic Data Purchasing Data Mat. Plan. Data Material Master Forecasting Data Storage Data Controlling Data Quality Data
Accounting Data
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SD: Material Master

General Information relevant for the entire organization: Name Weight U/M
Client 410
Sales specific information: Delivery Plant Loading Grp
Storage Location specific information: Stock Qty
Plant 102 Plant 101 Plant 100
Storage Location 20 Storage Location 10
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SD: Customer-Material Information Record

Data on a material defined for a specific customer is stored in a Customer material info record.
Info Records contain:
customer-specific material number customer-specific material description customer-specific data on deliveries and delivery tolerances
You can also maintain default text to appear on sales orders for that customer
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SD: Condition Master (Pricing)

Condition master data includes:
Prices Surcharges Discounts Freights Taxes
You can define the condition master to be dependent on various data:

Material specific Customer specific
Conditions can be dependent on any document field

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January 2007 (v1.0)
SD: Output
Output is information that is sent to the customer using various media, such as:
E-mail Mail EDI Fax XML
Output examples:
Quotation Confirmation Invoice
January 2007 (v1.0)
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Sales
Sales Order Process
January 2007 (v1.0)
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Sales: The Process

Pre-sales Activities Sales Order Entry Check Availability Pick Materials
Receipt of Customer Payment
Invoice Customer
Pack Materials Post Goods Issue

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January 2007 (v1.0)
SD: Pre-Sales Activities (CRM Light)

Sales Support is a component of SD that assists in the sales, distribution, and marketing of a companies products and services to its customers. It contains the following functionality:
Creating and tracking customer contacts and communications (sales activity)
Phone call records On-site meeting Letters Campaign communication
Implementing and tracking direct mailing, internet, and trade fair campaigns based on customer attributes
Pre-sales documents need to be managed within the presales activities: Inquiries and Quotations. These documents help identify possible sales related activity and determine sales probability.
January 2007 (v1.0) The Rushmore Group, LLC 20
SD: Pre-Sales Activities (CRM Light)

The ultimate goal of all presales activities is to equip the sales technician with all the information necessary to negotiate and complete the potential sale. Information needed:
Past sales activity Past communication Contact information General Company info Credit limits and usage Current backorders
360 view of your customer

SD Process: Inquiry
An inquiry is a customers request to a company for information or quotation in respect to their products or services without obligation to purchase.
How much will it cost Material/Service availability May contain specific quantities and dates
The inquiry is maintained in the system and a quotation is created to address questions for the potential customer.
January 2007 (v1.0)
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SD Process: Quotation
The quotation presents the customer with a legally binding offer to deliver specific products or a selection of a certain amount of products in a specified timeframe at a pre-defined price.
January 2007 (v1.0)
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SD Process: Sales Order

Sales order processing can originate from a variety of documents and activities
Customer contacts us for order: phone, internet, email Existing Contract Quotations
The electronic document that is created should contain the following basic information:
Customer Information Material/service and quantity Pricing (conditions) Specific delivery dates and quantities Shipping information Billing Information
The Rushmore Group, LLC 24
January 2007 (v1.0)

The sales document is made up of three primary areas:
Header
Data relevant for the entire sales order: Ex: customer data, total cost of the order
Line Item
Information about the specific product: Ex: material and quantity, cost of an individual line
Schedule Lines
Uniquely belongs to a Line Item, contains delivery quantities and dates for partial deliveries

The sales order contains all of the information needed to process your customers request, the following information is determined for each sales order:
Delivering Schedule Shipping point and route determination Availability Check Transfer of requirements to MRP Pricing Credit limit check
The Rushmore Group, LLC 26
January 2007 (v1.0)
Sales Order: Delivery Scheduling

When an order is created the you must enter a requested delivery date for the order or each line item. The system will then determine a delivery timeline, this will be used when determining our material availability, or ATP (Availablity to Promise) date. The system will determine this date using forward and backward scheduling rules you have defined.
January 2007 (v1.0)
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Sales Order: Backward Scheduling
Order Date
Material Availability
Transp. Sched.
Loading
Goods Issue
Requested Delv. Date
1st
2nd
3rd
4th
5th
6th Transit Time (2 days)
Pick & Pack Time (2 days)
Transp. Sched. Time (1 day)
Loading Time (1 day)
January 2007 (v1.0)
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Sales Order: Forward Scheduling
Order Date
Transp. Material Availability Sched.
Loading
Goods Issue
Requested Delv. Date
New Delv. Date
1st Pick & Pack Time (2 days)
2nd
3rd
4th
5th Loading Time (1 day)
6th
7th
Transp. Sched. Time (1 day)
Transit Time (2 days)
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Sales Order: Shipping & Route Determination

During the creation of the sales order the system must determine the shipping point from which the material will be shipped and the route the material will take to get from your warehouse to your customers location. A shipping point is determined for each line item within the order. The route determination will is used to define the transit time of the material that we used in scheduling.
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Sales Order: Availability Check

Availability Check
Determines the material availability date Considers all inward and outward inventory movements
Proposes 3 methods of delivery

One-time delivery Complete delivery Delayed proposal
Rules are created by YOU

Sales Order: Transfer to Planning

The order is transferred to Material Requirements Planning as an (CIR) Customer Independent Requirement. If a deficit is found the system will propose a Purchase Req. or Order to fulfill the shortage.
January 2007 (v1.0)
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Sales Order: Pricing

The system displays pricing information for all sales documents on the pricing screens at both the header and the line item level.
Header pricing is valid for the whole order it is the cumulitive of all line items within the order Line item pricing is for each specific material.
The system will automatically search for price, discounts, surcharges, calculate taxes and freight. You have the ability to manually manipulate the pricing at both the header and line item level within the sales order by entering a condition type and amount.
Taxes and freight can be set-up so we cant manually enter.
Sales Order: Credit Check

Allows your company to manage its credit exposure and risk for each customer by specifying credit limits. During the sales order process the system will alert the sales rep about the customers credit situation that arises, if necessary the system can be configured to block orders and deliveries.
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SD Process: Shipping & Transportation The shipping process begins when you create the delivery document for the sales order. This document controls, supports, and monitors numerous sub-processes for shipping processing:
Picking Packing Post Goods Issue
Integrated with the Material Management (MM) and Finance (FI) modules
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SD Process: Shipping
Sales Order 1
Sales Order 4
Sales Order 5
Sales Order 2
Delivery 813
Delivery 816
Sales Order 3
Delivery 814
Delivery 812
Delivery 815
Order Combination
January 2007 (v1.0)
Partial Delivery
Complete Delivery
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SD Process: Delivery Creation

Checks order and materials to determine if a delivery is possible delivery block (hold), completeness Confirms availability Confirms export/foreign trade requirements Determines total weight & volume
January 2007 (v1.0)
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SD Process: Delivery Creation

Generates packing proposal Calculates weight and volume Checks scheduling Considers partial deliveries Updates route assignment Assigns picking location Determines batches Quality check (if needed) Updates sales order
January 2007 (v1.0)
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SD Process: Delivery Document

The Delivery Document initiates the delivery process and is the control mechanism for this process
Picking Packing Loading Posting Goods Issue
Changes to delivery are allowable - products, quantities
January 2007 (v1.0)
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Delivery: Picking
Quantities based on delivery note Assigned date when picking should begin Automated storage location assignment Supports serial number/lot number tracking and batch management Integrated with Warehouse Management (WM)
January 2007 (v1.0)
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Delivery: Loading and Packing

Identifies which packaging is to be used for specified products (customer preference and UCC128 considerations) Identifies and updates accounts associated with returnable packaging Tracks the packed product by container Insures weight/volume restrictions are enforced All packed items are assigned to the required means of transportation
Delivery: Goods Issue

Event that indicates the legal change in ownership of the products Reduces inventory and enters Cost of Goods Sold Automatically updates the General Ledger (G/L) accounts Ends the shipping process and updates the status of the shipping documents
January 2007 (v1.0)
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SD Process: Billing
The billing document is created by coping data from the sales order and/or delivery document.
Order-based billing Delivery-based billing
The billing process is used to generate the customer invoice. It will update the customers credit status.
January 2007 (v1.0)
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SD Process: Billing Documents

The billing document will automatically create a debit posting to your customer sub-ledger account and credit your revenue account. It is at this point that the sales process is passed over to Financial Accounting to await payment.
January 2007 (v1.0)
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SD Process: Billing Methods
Delivery based Invoicing
Delivery 820
Invoice 945 Invoice 946
Order 6
Delivery 821
Delivery 833
Collective Invoicing
Order 9
Delivery 834 Order 14 Delivery 856 Invoice 968
Split Invoicing
Invoice 991
Order 32 Delivery 886 Invoice 992
January 2007 (v1.0)
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SD Process: Payment
Payment is the final step in the sales order process, this step is managed by the Financial Accounting department. Final payment includes:
Posting payments against invoices. Reconciling differences between payment and invoice.
Payment will create a posting clearing the liability in the A/R account and decreasing your bank account.
January 2007 (v1.0)
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SD Process: Document Flow

The document flow and order status feature allows you to find the status of an order at any point in time. The SAP updates the order status every time a change is made to any document created in the customer order management cycle (Order-to-Cash).
January 2007 (v1.0)
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Sales & Distribution

January 2007 (v1.0)

The Rushmore Group, LLC

January 2007 (v1.0)

The Rushmore Group, LLC