Standing Out With Your

Resume and Cover Letter

When youre looking for a job, your resume is your ticket of entry at your target companies
provided it is well-crafted. The problem for many people is that its not easy to put together a
document that will capture a hiring managers interest.
Fortunately, you dont need a magic formula to create a strong resume and cover letter. Here
are some tips for showcasing what you can offer a potential employer.
1.800.803.8367
rhi.com
Choosing a resume format
Each of the three most common resume formats is appro-
priate for certain situations and less so for others.
Chronological. A chronological resume is the most
popular with hiring managers. With this type of resume,
you list your work experience in a reverse-chronological
sequence, the most recent rst. The principal advantage
of this format is that it gives employers an easy-to-follow
snapshot of your work experience and professional
accomplishments.
Functional. A functional resume is organized according to
your skills and other attributes. Although this format can
be benecial in certain situations if you are re-entering
the workforce after a long absence, for instance you
run a risk that interviewers may nd the layout confusing
or hard to follow.
Combination. A combination resume showcases your skills
and accomplishments and features an abbreviated ver-
sion of your work history, including dates of employment
and the names of companies youve worked for. Because
of this, a combination resume can be an effective way to
emphasize your skills without obscuring your work history.
Zeroing in on your targets
Rather than creating a standard document that you submit
to every company that interests you, tailor your resume to
each opportunity. Use the job ad as your guide, emphasiz-
ing your background and abilities that most closely match
what the company is looking for. This may mean placing
more focus on your certications and strong presentation
skills for one prospective employer, while playing up your
self-directed nature and proven ability to be effective
with minimal supervision for another.
Determining length and what experience
to emphasize
Document length should ultimately be determined by the
depth of your experience. If your career spans 20 years
and includes positions with increasing responsibility, dont
be so concerned about brevity that you gloss over your
credentials. On the other hand, dont make your resume
longer than necessary to appear more qualied.
Senior executives were asked, Do you prefer to receive a
resume written in a chronological format that is organized
by dates of employment, or one in a functional format that is
organized by skills? Their responses:
Source: Robert Half survey of 150 senior executives from 1,000 of the largest
companies in the United States
75%
Chronological
Functional 17%
8%
No Preference
40%
One
14%
Three
7%
Four or more
36%
Two
3% Dont know/no answer
23%
Very valuable
63%
Somewhat
valuable
14%
Not valuable
at all
43%
Somewhat
common
37%
Very Common
18%
Not common
at all
2% Dont know
Executives were asked, How many typos in a resume
does it take for you to decide not to consider a job candi-
date for a position with your company? Their responses:
Source: Robert Half survey of 150 senior executives from 1,000 of the largest
companies in the United States
Clearing the clutter
Instead of describing every task you performed in previous
jobs, write a one- to two-sentence overview of your role,
followed by a bulleted list of your most important duties
and noteworthy achievements.
At the same time, dont clutter your resume with extrane-
ous personal information. For instance, many job hunters
meander off track by including hobbies or interests that
have little or no relevance to their professional pursuits.
Before sending your resume, review each point and ask
yourself, Does this add value?
Using keywords
Many resumes are rst evaluated by computer programs
that scan the documents for keywords from the job ad.
You can help your resume make the cut by incorporating
these terms, assuming they accurately describe your skills
and experiences. For example, if the job ad seeks some-
one who is experienced in billing, collections and payroll,
consider changing your wording from experienced in
all aspects of accounting and nancial management to
specic mentions of these areas.
Remaining error-free
With computer spell-check so readily available, theres
no excuse for submitting a resume full of typos or
misspellings. Even with this feature, though, there are
certain types of errors that can go undetected. Be sure
to proofread your document multiple times (and ask a
friend to take a look, too) to make sure its error-free.
E-mailing and posting online
Thanks to the Internet, you can distribute your resume
more easily and widely than ever, but you need to be care-
ful. When applying for a position through a companys
website or online job board, make sure youve attached
the right document. When e-mailing your resume, paste
it into the body of the message and include it as either
a Word le or PDF attachment, unless the job posting
requests another method of submission.
2
75%
Chronological
Functional 17%
8%
No Preference
40%
One
14%
Three
7%
Four or more
36%
Two
3% Dont know/no answer
23%
Very valuable
63%
Somewhat
valuable
14%
Not valuable
at all
43%
Somewhat
common
37%
Very Common
18%
Not common
at all
2% Dont know
Standing Out With Your Resume and Cover Letter
1.800.803.8367
rhi.com
Sample Resumes
Click on each resume to enlarge.
Combination Resume
Functional Resume
Chronological Resume
Peter Robinson
3412 MacGregor Ave.
Dayton, OH 45415
111-555-0987
SUMMARY CPA with eight years financial management reporting experience, including two
years in public accounting and five years in cost accounting.
Emphasis on food service industry. Extensive supervisory experience. Involved
with project development and network accounting systems. Proficient in Excel,
Access and numerous accounting software packages.
EXPERIENCE FISCAL DIRECTOR May 2008 Present
XYZ Corp./Ultra Fresh Food Division, Dayton, OH
Dual report to COO and CFO. Prepared operational budget of $38 million and $8
million capital budget. Maintained cost accounting system for division. Developed
cost standards and variance analyses for use in companys seven geographical
regions. Accomplishments include:
Reorganized accounting and reporting structure within division, providing
enhanced analysis and control. Profits increased 21 percent in first year.
Planned and implemented weekly managerial accounting seminars designed to
improve fiscal responsibility of all division managers by reviewing and teaching
techniques to maximize revenue and minimize expenses.
Cut costs 17 percent over two-year period.
MANAGER OF COST AND BUDGET Oct. 2004 April 2008
Worldwide Widget, Cincinnati, OH
Reported to director of financial planning. Prepared operating budget. Analyzed
and recommended revenue-enhancing and cost-cutting measures. Accomplish-
ments include:
Reduced costs by 15 percent within first year.
Organized and taught educational series of courses for non-accountants to
improve fiscal responsibility of managers.
STAFF ACCOUNTANT Sept. 2002 Aug. 2004
Big Four Accounting, Cleveland, OH
Responsible for audit tasks. Provided technical accounting assistance on a
management consulting assignment as part of audit staff.
EDUCATION B.S. Business, Upper State University, 2002
Emphasis in Accounting
OTHER Certified Public Accountant in Ohio
INFORMATION Member of Financial Executives International, Dayton Chapter
2010 Robert Half. An Equal Opportunity Employer. RH-0910
Peter Robinson
3412 MacGregor Ave.
Dayton, OH 45415
111-555-0987
SUMMARY
CPA with eight years experience in financial management reporting, including two years in public
accounting and five years in cost accounting. Emphasis on food service industry. Extensive supervisory
and project development experience. Proficient in Excel, Access and other accounting software
packages.
EXPERIENCE
General Accounting
Have extensive experience in ensuring control over financial issues as they relate to corporate mission.
Have prepared operational budgets in excess of $38 million and have played key role in reorganizing
the accounting and reporting structure within divisions, providing enhanced analysis and control.
Profits in one program increased 21 percent in first year.
Cost Accounting
More than five years experience maintaining cost accounting on division level. Proven experience
in developing cost standards and variance analyses for companies with regional operations. Assisted
with coding and pricing of manufacturing and marketing procedures.
Management and Training Skills
Have designed and implemented managerial accounting seminars designed to improve fiscal
responsibility of all division managers by reviewing and teaching techniques to maximize revenue
and minimize expenses. These seminars, in one instance, cut accounting costs 17 percent over a
two-year period. Developed capital budget monitoring system for justifications and expenditures
to ensure most beneficial use of capital funds.
EDUCATION
B.S. Business, Upper State University, 2002
Emphasis in Accounting
OTHER INFORMATION
Certified Public Accountant in Ohio
Member of Financial Executives International, Dayton Chapter
2010 Robert Half. An Equal Opportunity Employer. RH-0910
Peter Robinson
3412 MacGregor Ave.
Dayton, OH 45415
111-555-0987
SUMMARY
CPA with eight years experience in financial management reporting, including two years in public
accounting and five years in cost accounting. Emphasis on food service industry. Extensive supervisory
and project development experience. Proficient in Excel, Access and other accounting software
packages.
EXPERIENCE
General Accounting
Have extensive experience in ensuring control over financial issues as they relate to corporate mission.
Have prepared operational budgets in excess of $38 million and have played key role in reorganizing
the accounting and reporting structure within divisions, providing enhanced analysis and control.
Profits in one program increased 21 percent in first year.
Cost Accounting
More than five years experience maintaining cost accounting on division level. Proven experience in
developing cost standards and variance analyses for companies with regional operations. Assisted with
coding and pricing of manufacturing and marketing procedures.
Management and Training Skills
Have designed and implemented managerial accounting seminars designed to improve fiscal
responsibility of all division managers by reviewing and teaching techniques to maximize revenue
and minimize expenses. These seminars, in one instance, cut accounting costs 17 percent over a
two-year period. Developed capital budget monitoring system for justifications and expenditures to
ensure most beneficial use of capital funds.
WORK HISTORY
2008 Present: XYZ Corp./Ultra Fresh Food Division, Dayton, OH
Fiscal Director
2004 2008: Worldwide Widget, Cincinnati, OH
Manager of Cost and Budget
2002 2004: Big Four Accounting, Cleveland, OH
Staff Accountant
EDUCATION
B.S. Business, Upper State University, 2002
Emphasis in Accounting
OTHER INFORMATION
Certified Public Accountant in Ohio
Member of Financial Executives International, Dayton Chapter
2010 Robert Half. An Equal Opportunity Employer. RH-0910
Considering the case for a cover letter
Some people feel that including a cover letter with their
resume isnt necessary. But this document can be invalu-
able for entry-level professionals or those who seek a
career change.
These tips can help you create a cover letter thatll make a
hiring manager want to learn more about you:
Keep it brief. Your cover letter should be concise. Keep it
to two or three paragraphs.
Customize the content. Like with your resume, its
important to target your cover letter to each job opening.
Determine which of your accomplishments are most
relevant by looking at the job posting.
Avoid rehashing your resume. Look at your letter and
resume as separate but related documents. They should
complement one another without being repetitive. Expand
upon one or two key points from your resume to better
key into the potential employers needs.
Address any concerns. The cover letter also is a place to
explain anything that might prompt a question from a hir-
ing manager, such as a gap in employment. Briey explain
why you were out of work and, more important, what you
have been doing since then to keep your skills up-to-date.
Be web savvy. When applying online for a position, paste
your cover letter into the body of the e-mail message or
into the appropriate eld on an online application form.
Putting your best foot forward
As you prepare your resume and cover letter, keep in mind
that they are the basis of a rst impression for a hiring
manager. Even well-crafted ones may not assure you of a
job interview, but documents poorly prepared will almost
certainly work against you.
Executives were asked, When evaluating prospective job
candidates, how valuable is the cover letter that accom-
panies the resume? Their responses:
Source: Robert Half survey of 150 senior executives from 1,000 of the largest
companies in the United States
75%
Chronological
Functional 17%
8%
No Preference
40%
One
14%
Three
7%
Four or more
36%
Two
3% Dont know/no answer
23%
Very valuable
63%
Somewhat
valuable
14%
Not valuable
at all
43%
Somewhat
common
37%
Very Common
18%
Not common
at all
2% Dont know
2010 Robert Half. An Equal Opportunity Employer. RH-0710
Standing Out With Your Resume and Cover Letter 3
1.800.803.8367
rhi.com
Sample Cover Letter
Click on cover letter to enlarge.
105 West St.
Baton Rouge, LA, 43090
September 16, 2010
Mr. Ben Clemens
Vice President, Marketing
Delicious Food & Beverage
123 Elm St.
Louisville, KY 00302
Dear Mr. Clemens:
A good friend of mine, Mary Johnson, mentioned to me yesterday that you were looking for
a Director of Marketing. I am very interested in this position and feel I have the qualifica-
tions you are looking for.
As you can see from my resume, I have more than ten years experience in marketing, virtu-
ally all of it in the food and beverage industry. In fact, much of this work parallels the chief
responsibilities of the job you are seeking to fill.
In addition, I know quite a bit about Delicious Food & Beverage, having worked with
several of your salespeople when I was with UltraFresh. I know that you have a fast-paced,
entrepreneurial atmosphere and that you place high value on teamwork and loyalty. I know
that I can bring those qualities and more to this job.
I will follow up with you next week to discuss the opportunity to meet in person. Thank you
for your interest and your time.
Sincerely,
Jill Jobseeker
2010 Robert Half. An Equal Opportunity Employer. RH-0910