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IT Khoj

Tally.ERP 9

Kiran Patil
IT Khoj

IT Khoj

INDEX

Chapter - 1 ........................................................................................................ 4
Advantages of Accounting :- .......................................................................... 4
Introduction to Accounting ................................................................................. 4
Defination........................................................................................................ 5
Types of Accounts: ........................................................................................ 6
Golden Rules of Accounts ............................................................................. 7
Double Entry System of Book Keeping ......................................................... 7
Introduction: ........................................................................................................ 9
Chapter - 2 ........................................................................................................ 9
Introduction to Tally.ERP 9 ............................................................................... 9
Features of Tally.ERP 9 .............................................................................. 10

Resizing Screens ............................................................................... 11

Multiple Selection capabilities .............................................................. 12

Information panel................................................................................ 12

Tally.ERP 9 Screen Components ................................................................ 13

Chapter - 3 ...................................................................................................... 15
Maintaining Company Data ............................................................................. 15
Modification of Company information ........................................................... 17
Chapter - 4 ...................................................................................................... 19
Creates Ledger and Groups............................................................................ 19
Create Accounts/Ledger :- ........................................................................... 20
Create Multiple Ladgers: .............................................................................. 24

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Create New Group: ...................................................................................... 24
Exercise:1 ..................................................................................................... 26
Voucher: ....................................................................................................... 28
Types of Voucher: ........................................................................................ 28
Chapter - 5 ...................................................................................................... 28
Accounting Voucher ......................................................................................... 28
Vouchar Entry :- ........................................................................................... 34
Exercise 1: ................................................................................................. 37

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Chapter - 1
Introduction to Accounting

Objective : ?
?

Accounting :- , , ,
,

|
Advantages of Accounting : 1)

2)
)

)
)

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3) ,

Defination :
-

1) Goods :-

- ,

2) Assets :- ,
- , , ,
3) Liabilities :-

,
4) Capital :-
,

|
5) Debtor:- |
6) Creditor :-

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7) Business Transaction :-

, ,
8) Cash Transaction :-

9) Credit Transaction :-

10) Account:- , ,
, |
11) Ledger :- ,
, |

Types of Accounts:
1) Personal Accounts:-

, ,

- Rahul A/c, Gayatri Sales A/c, Subodh

Traders A/c, Bank of Maharashtra A/c.
2) Real Accounts:-
- Cash A/c, Furniture a/c, Building A/c.
3) Nominal Accounts:-
- Salary A/c, Rent A/c, Commission A/c,
Advertisement A/c, Light Bill A/c.

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Golden Rules of Accounts:
,

1) Personal Accounts:-

Debit

: The Receiver or Debtor

Credit

: The Giver or Creditor

2) Real Accounts:

Debit

: What comes in

Credit

: What goes out

3) Nominal Accounts:

Debit

: All Expenses & Losses

Credit

: All Incomes & Gains

Double Entry System of Book Keeping

,
a)
|
b)
|

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Debit aspect (receiving) Credit aspect (giving).

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Chapter - 2
Introduction to Tally.ERP 9

Objective :

Introduction:
Tally.ERP 9
Tally.ERP 9

| Tally.ERP 9 ,
| Tally.ERP 9

sales, finance, purchasing,

inventory manufacturing
|
Tally.ERP 9 | audit
compliance , |

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9 MIS,
Multi-lingual, Data Synchronization Remote

Features of Tally.ERP 9
9
Remote Access:
9

,
|

Tally.NET (to be read as Tally.NET)

Tally.NET

| 9 .

| . / Tally.NET :




(Tally.NET)

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Simplified Installation process
9 ,

Control Centre
9 |
|


9
,

Enhanced Look & Feel

Resizing Screens

tally.ini |

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Multiple Selection capabilities

|

Information panel
|
Product, Version, Edition, Configuration Calculator|

Calculator
|

Enhanced Payroll Compliance

9
| ,
|

Excise for Manufacturers

9

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Tally.ERP 9 Start-up Screen:
Title Bar

Task Bar

Getaway of

Horizontal Button

Tally

Bar

Release

License

Information

Information

Configuration
Setup

Close Button

Calculator Vertical
Pane

Button Bar

Tally.ERP 9 Screen Components

Title bar: 9 |
Horizontal button bar: , 9
|
Close button:

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, |

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Gateway of Tally: ,

|
Buttons toolbar: |
Calculator Area: |
Info Panel: , |

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Chapter - 3
Maintaining Company Data

Objectives :

|
|
Gateway of Tally > Company Info. > Create Company
company creation Windows ,

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Directory: , |
Name: |
Company Logo: |
Mailing Name: |
|
Addess: |
Statutory Compliance:
State:
Pin Code:
Telephone No.:
E- Mail: - , |
Currency Symbol:

Rs |

Maintain: |
Financial Year From:

Books Beginning From: |

10

| .

10 |

TallyVault Password: TallyVault ,

|
|

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Use Security Control: ,
| , ,
|
Base Currency Information:
, , |

Y
Geteway of Tally

Modification of Company information:

, Alt + F3
|

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Shut Company:
Alt +
F3 | |

Delete Company:

, Alt+D |

1) F1: Select Company F1

|
2) F1: Shut Company
Alt+F1 |
3) F2: Date
4) F2: Period - Alt+F2 |
5) F3: Company
| F3
6) Alt + F3: Company Info - Alt + F3 company info
|

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Chapter - 4
Creates Ledger and Groups

Objecitve :

Ledgers/ Accounts:
| ,
| Sahayog Traders a/c,
Bank A/c .

Goups:
|

| Sales

account |

Predefined Groups of Accounts :Tally.ERP 9 28

15

13 -

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Create Accounts/Ledger : Getway of Tally---------Accounts Info. ---Leadger --SingleLedger---------- Create

Name: /
Alia: |
Under: |
Inventory Values are Affected:
Yes |
Address:
State: |

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Pin Code:
Opening balance:

Bank Accounts

For Saving & Current Accounts

(Do not take banks

from which we take
loan)
2

Bank OCC(Overdreft

Accounts of Bank Overdreft in any

and Cash Credit)

& Bank OD A/c
3

Branch/Division

Accounts of any branch or division of

business

Capital Account

Accounts for Capital

Cash-in-Hand

For Cash A/c, Petty Cash

Current Assets

For Assets A/c which are of Short Period

or regurlarly fluctuating value like Bills
Receivable,

Current Liabilities

liabilities which are of short period likes

Bills Payable.

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8

Deposite Assets

Direct

Expenses

For Fixed Deposite in Bank or any Bonds

&

Expenses ( Direct )

Expenses

which

effets

directly

on

Production or Gross Profit like Factory

Rent, Wages etc.

10

Direct Incomes &

Income (Direct )

11

Duties & Taxes

Incomes

which

affets

directly

on

Production or on Gross Profit

For A/c like VAT, Excise duty, Sales Tax,

Income Tax come under this group.

12

Expenses Indirect &

Indirect (Expenses )

13

Income Indirect &

Indirect (Income )

14

Fixed Assets

Expenses under administration come

under this group like Advetisement,
Salaries etc.
Incomes like Commission received, Rent
received

For the assets which are of long period

come under this group like Machinary,
Building etc.

15

Investment

For investment in Shares, Bonds, Long

term Bank Deposite etc.

16

Loans (Liability )

For the long term loan taken form others

17

Misc.

For the Assets which are before start

(Assets)

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Expenses

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18

Provision

For the Provision of Future expenses like

Income Tax, Depreciation

19

Purchase A/c

For

the

accounts

of

Purchase

&

Purchase ruturn
20

Sales A/c

For the accounts of Sales & Sales Return

21

Reserves & Surplus /

For

Retained Earning

the accounts

of

Reserves like

General Reserve

22

Stock - in - hand

For Closing Stock

23

Sundry Creditor

From whom purchased goods on Credit

24

Sundry Debtor

To whom sold goods on Credit.

25

Suspense A/c

For the Accounts whous group we can't

decied

26

Secured Loans

For long term and short term loan whic is

taken against security of some assets

27

Unsecured Loans

For loans obtained without any security.

Display |
Alter |

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Delete ledger Alter

Alt+D

Create Multiple Ladgers:

Under group: |

Create New Group:

Group: |
,
-

Getway of Tally ----Account Info.----- Groups------Single

Group-----

Create

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1) Name: |
2) Alias: |
3) Under: |
4) Group behaves like a Sub-Ledger: Yes
|
|
5) Nett Debit/Credit Balances for Reporting: Yes
Trial Balance
|
6) Used for calculation:

Yes |

Alter Group:
Single and Multiple
Groups After |

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Delete Group:
Alt + D |
|
Exercise:1
| . 5 2
|

Sr. No.

Ledger

Group

Capital A/c

Capital Account

Vehical A/c

Fixed Assets

Furniture A/c

Fixed Assets

Bank of India

Bank Account

Purchase A/c

Purchase A/c

Sales A/c

Sales A/c

Sujit A/c

Sundry Debtors

Telephone Bill A/c

Indirect Expenses

Commission Rec. A/c

Indirect Income

10

Himanshu Sales

Sundry Creditors

11

Purchase Return A/c

Purchase A/c

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12

Salary A/c

Indirect Income

13

Janta Bank A/c

Loans (Liability)

14

Advertisement Exe. A/c

Indirect Expenses

15

Office Rent A/c

Indirect Expenses

16

Dhiraj A/c

Sundry Debtor

17

Sales Return A/c

Sales Account

18

Electricity Bill A/c

Indirect Expenses

19

Vehical Depreciation A/c

Depriciation

20

Furniture

Depreciation

A/c

Depriciation

21

Bills Receivable A/c

Current Assets

22

Kishor A/c

Sundry Creditor

23

Bills Payable A/c

Current Liability

24

Mandar A/c

Sundry Debtor

25

Sum Microsystem A/c

Sundry Debtor

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Chapter - 5
Accounting Voucher

Objectives :

Voucher:
, |
|
|

Types of Voucher:
Tally.ERP 9 |

1) Contra (F4) :
|
Contra |
|
Eg. 1) Open Bank Account in Bank of India with Rs. 5000
2) Withdrawn from Bank of India Rs. 2000

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2) Payment (F5) : |
cash a/c
|
E.g. 1) Machinary Purchase for cash Rs. 20000
2) Salary Paid Rs. 3000

3) Receipt (F6) :

|
E. g. 1) Machinary Sold for cash Rs. 10000
2) Commission Received Rs. 2000

4) Journal (F7) :
|
, |
E.g. 1) Depreciation to be charged on Machinery Rs. 50000
2) Bills Receivable of Rs. 10000 from Sun Traders.
3) Bills Payable to India co. of Rs. 2500

5) Sales (F8) : |
E.g. 1) Sold Goods on credit to Sun Micorsystem for Rs. 20000

6) Credit Note (Ctrl + F8) : ,

|
|
e.g. 1) Goods Return by Sagar Traders of Rs. 2500

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F11

| Use Debit/Credit Notes Yes | Reverse

Journal Memo Use Rev. Journal & Optional
vouchers Yes | Ctrl + A |

7) Purchase (F9) :- ( ) Purchase Voucher

|
E.g. Puchase Machinery from Sun Traders for Rs. 40,000/-.

8) Debit Note (Ctrl + F9) :- ,

|
|
e.g. 1) Goods return to Sumit Traders of Rs. 3000

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9) Reversing Journal (F10) :- |
,
|

|
|
:

F11

Use Reversing Journals & Optional Vouchers option Yes |

10) Memo (F10) :-

|
| |
,
, |

, | ,
petty cash advance ,
|

11) Post Dated :- |

,
| |
. 10 , post
dated voucher 10
|
Ctrl+T Post Dated Voucher |

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12)Optional :-

(non-accounting vouchers )
|
,
| 9
|

|
50,000 / -
, |
|
|

Creating a New Voucher Type

| Bank
Payment voucher |
Go to the Gateway of Tally - Accounts Info. - Voucher Types - Create.

1. Name: Bank Payment
2. Type of Voucher: Payment ( Tally.ERP 9 ,
)
3. Abbr.: Bank Pymt (

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4. Method of Voucher Numbering: Automatic, Manual or None
|
5. Use Advance Configuration: No
6. Use EFFECTIVE Dates for Vouchers: No
7. Make Optional as default: No (Yes

8. Use Common Narration: Yes

9. Narrations for each entry: No
10. Print after saving Voucher: No
11. Name of Class: Skip.

Y Enter |

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Vouchar Entry :1) In Double Entry Mode :-

|
double Entry Mode

a) Date :-

, |

|
F2 |
b) Type of Voucher :-

c) Ref. :- |

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d) Dr/Cr :-
| Dr/Cr To/By F12
Use Cr/Dr instead of To/By during entry Yes
Ctrl + A |
e) Debit/Credit Amount :-
f) Narration :-

2) In Single Entry Mode :- Payment, Receipt Contra voucher

|
| |

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Note: Single Entry Mode Configure button
,

F12

| Use Single Entry mode for

Pymt./Rcpt./Contra Yes | Ctrl+A

|

3) Show Ledger Current Balances : , F12

| Show Ledger Current Balance Yes Ctrl+A
|

4) Warn of Negative Cash Balance : , ,

Configure | F12 Warn on Negative cash
balance Yes | Ctrl+A |

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Exercise 1:

Sr.

Date Voucher

No.
1

Perticular

Debit

1,00,000

Credit

Narration

Type
01-

F6

Dr. Cash A/c

04-

Receipts

Cr. Capital A/c

01-

F7

Dr. Vehicle A/c

04-

Journal

Cr. Capital A/c

01-

F7

Dr. Furniture A/c

04-

Journal

Cr. Capital A/c

10-

F4

Dr. Bank of India

04-

Contra

Cr. Cash Ac

21-

F9

Dr. Purchase A/c

04-

Purchase Cr. Cash A/c

1,00,000

2014
2

50,000
50,000

2014
3

30,000
30,000

2014
4

5000
5000

2014
5

70000
70000

2014
6

26-

F8

Dr. Cash A/c

04-

Sales

Cr. Sales A/c

F8

Dr. Sujit A/c

35000
35000

2014
7

03-

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10000

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IT Khoj
05-

Sales

Cr. Sales A/c

10000

12-

F8

Dr. Bank of India

05-

Sales

Cr. Sales A/c

18-

F5

Dr. Telephone Bill

05-

Payment

Cr. Bank of India

21-

F6

Dr. Cash A/c

05-

Receipt

Cr. Commission A/c

2-

F9

Dr. Purchase A/c

06-

Purchase Dr. Himanshu Sales

2014
8

8000

Ch. No.
8000

303131

2014
9

1000

Ch. No.
1000

303133

2014
10

2500
2500

2014
11

10000
10000

2014
12

13

15-

Ctrl + F9

Dr. Sun Mirosystem A/c 2000

06-

Debit

Cr.

2014 Note

A/c

17-

F5

Dr. Salary A/c

06-

Payment

Cr. Cash A/c

20-

F6

Dr. Cash A/c

06-

Receipt

Cr. Janta Bank A/c

Purchase

Return

2000

2000
2000

2014
14

20000
20000

2014

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15

22-

F5

Dr. Advertisement A/c

06-

Payment

Cr. Cash A/c

06-

F5

Dr. Office Rent A/c

07-

Payment

Cr. Bank of India

11-

F8

Dr. Dhiraj A/c

07-

Sales

Cr. Sales A/c

13-

Ctrl +F8

Dr. Sales Return A/c

07-

Credit

Cr. Dhiraj A/c

5000
5000

2014
16

2000

Ch. No.
2000

303132

2014
17

6000
6000

2014
18

1000
1000

2014 Note
19

18-

F5

Dr. Electricity Bill A/c

3000

07-

Payment

Cr. Cash A/c

23-

F4

Dr. Cash A/c

07-

Contra

Cr. Bank of India

25-

F7

Dr. Vehical Depriciation 1000

07-

Journal

A/c

3000

2014
20

2000
2000

2014
21

2014
22

Cr. Vehical A/c

25-

F7

Dr.FurnitureDepriciation 3000

07-

Journal

A/c

Page: 39

1000

3000

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IT Khoj
2005
23

Cr. Furniture A/c

10-

F5

Dr. Janta Bank A/c

08-

Payment

Cr. Cash A/c

12-

F7

Dr. Bills Receivable A/c

08-

Journal

Cr. Kishor A/c

20-

F7

Dr. Mandar A/c

08-

Journal

Cr. Bills Payable

2600

Being
2600

Inst.Paid

2014
24

2200
2200

2007
25

2000
2000

2014

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