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    Access Tutorial 1 Creating A Database: Comprehensive

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    sulaiman_butt20058248
    This document provides an overview of creating and managing databases in Microsoft Access. It discusses defining database concepts like fields, records, tables and relationships. It then guides the user through how to create a blank database, build a table with fields and records, and save the table. It also explains how to open databases, build basic queries, forms and reports, and how to manage databases through compacting, backing up and restoring.

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    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd

    Access Tutorial 1 Creating A Database: Comprehensive

    Uploaded by

    sulaiman_butt20058248
    484 views29 pages
    This document provides an overview of creating and managing databases in Microsoft Access. It discusses defining database concepts like fields, records, tables and relationships. It then guides the user through how to create a blank database, build a table with fields and records, and save the table. It also explains how to open databases, build basic queries, forms and reports, and how to manage databases through compacting, backing up and restoring.

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    Access[1].01

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    This document provides an overview of creating and managing databases in Microsoft Access. It discusses defining database concepts like fields, records, tables and relationships. It then guides the user through how to create a blank database, build a table with fields and records, and save the table. It also explains how to open databases, build basic queries, forms and reports, and how to manage databases through compacting, backing up and restoring.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    484 views29 pages

    Access Tutorial 1 Creating A Database: Comprehensive

    Uploaded by

    sulaiman_butt20058248
    This document provides an overview of creating and managing databases in Microsoft Access. It discusses defining database concepts like fields, records, tables and relationships. It then guides the user through how to create a blank database, build a table with fields and records, and save the table. It also explains how to open databases, build basic queries, forms and reports, and how to manage databases through compacting, backing up and restoring.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
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    Access Tutorial 1

    Creating a Database

    COMPREHENSIVE
    Objectives
    • Define the terms field, record, table, relational
    database, primary key, and foreign key
    • Create a blank database
    • Identify the components of the Microsoft Access
    window
    • Create and save a table in Datasheet view
    • Enter field names and records in a table
    datasheet
    • Open a table using the Navigation Pane

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 2


    Objectives
    • Open an Access database
    • Copy and paste records from another Access database
    • Navigate a table datasheet
    • Create and navigate a simple query
    • Create and navigate a simple form
    • Create, preview, navigate, and print a simple report
    • Learn how to manage a database by compacting,
    backing up, and restoring a database

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 3


    Organizing Data
    • Your first step in organizing data is to identify the
    individual fields
    – The specific value, or content, of a field is called the
    field value
    – A set of field values is called a record
    • Next, you group related fields together into
    tables

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 4


    Databases and Relationships
    • A collection of related tables is called a database, or a
    relational database
    • You connect the records in the separate tables through a
    common field
    • A primary key is a field, or a collection of fields, whose
    values uniquely identify each record in a table
    • When you include the primary key from one table as a
    field in a second table to form a relationship between
    the two tables, it is called a foreign key in the second
    table

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 5


    Databases and Relationships

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 6


    Relational Database Management
    Systems
    • A database management system (DBMS) is a
    software program that lets you create databases
    and then manipulate data in them
    • In a relational database management system,
    data is organized as a collection of tables

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 7


    Exploring the Microsoft Access
    Window

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 8


    Creating a Table in Datasheet View
    • Click the Create tab on the Ribbon
    • In the Tables group, click the Table button
    • Accept the default ID primary key field with the
    AutoNumber data type, or rename the field and
    change its data type, if necessary
    • Double-click the Add New Field column heading,
    and then type the name for the field you are
    adding to the table
    • Press the Tab key or the Enter key
    New Perspectives on Microsoft Office 2007: Windows Vista Edition 9
    Creating a Table in Datasheet View
    • Add all the fields to your table by typing the field names in
    the column headings and pressing the Tab key or the Enter
    key to move to the next column
    • In the first row below the field names, enter the value for
    each field in the first record, pressing the Tab key or the
    Enter key to move from field to field
    • After entering the value for the last field in the first record,
    press the Tab key or the Enter key to move to the next
    row, and then enter the values for the next record.
    Continue this process until you have entered all the
    records for the table
    • Click the Save button on the Quick Access Toolbar, enter a
    name for the table, and then click the OK button

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 10


    Creating a Table in Datasheet View

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 11


    Entering Records

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 12


    Saving a Table
    • Click the Save button on the Quick Access
    Toolbar. The Save As dialog box opens
    • In the Table Name text box, type the name for
    the table
    • Click the OK button

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 13


    Opening a Database
    • Start Access and display the Getting Started with
    Microsoft Office Access page
    • Click the More option to display the Open dialog
    box
    • Navigate to the database file you want to open,
    and then click the file
    • Click the Open button

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 14


    Opening a Database

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 15


    Navigating a Datasheet
    • The navigation buttons provide another way to
    move vertically through the records

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 16


    Creating a Simple Query
    • A query is a question you ask about the data
    stored in a database
    • The Simple Query Wizard allows you to select
    records and fields quickly

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 17


    Creating a Simple Query

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 18


    Creating a Simple Form
    • A form is an object you use to enter, edit, and
    view records in a database
    • You can design your own forms, use the Form
    Wizard, or use the Form tool to create a simple
    form with one mouse click

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 19


    Creating a Simple Form

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 20


    Creating a Simple Report
    • A report is a formatted printout (or screen
    display) of the contents of one or more tables in
    a database
    • The Report tool places all the fields from a
    selected table (or query) on a report, making it
    the quickest way to create a report

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 21


    Creating a Simple Report

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 22


    Creating a Simple Report

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 23


    Creating a Simple Report

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 24


    Printing a Report
    • Open the report in any view, or select the report in the
    Navigation Pane
    • To print the report with the default print settings, click
    the Office Button, point to Print, and then click Quick
    Print
    or
    • To display the Print dialog box and select the options
    you want for printing the report, click the Office Button,
    point to Print, and then click Print (or, if the report is
    displayed in Print Preview, click the Print button in the
    Print group on the Print Preview tab)

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 25


    Viewing Objects in the Navigation Pane

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 26


    Compacting and Repairing a Database
    • Compacting a database rearranges the data and
    objects in a database to decrease its file size

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 27


    Compacting and Repairing a Database
    • Make sure the database file you want to compact
    and repair is open
    • Click the Office Button, point to Manage, and
    then click Compact and Repair Database

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 28


    Backing Up and Restoring a Database
    • Backing up a database is the process of making a
    copy of the database file to protect your
    database against loss or damage
    • The Back Up Database command enables you to
    back up your database file from within the
    Access program, while you are working on your
    database
    • To restore a backup database file, you simply
    copy the backup from the drive on which it is
    stored to your hard drive

    New Perspectives on Microsoft Office 2007: Windows Vista Edition 29

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