National Student Loan Data System

User Guide for Transfer Student

Monitoring on the Web

June 2007

The application contractor is responsible for this document, the data content, and the application software.
The Virtual Data Center contractor is responsible for the hardware and OS software.
 Contents

1.0 Introduction..............................................................................................................................1

2.0 School Transfer Profile............................................................................................................3

2.1 School Transfer Profile Add ................................................................................................3

2.2 School Transfer Profile ........................................................................................................5
2.3 School Transfer Profile Update ...........................................................................................7

3.0 Student Monitoring..................................................................................................................9

3.1 Student Monitoring Add ......................................................................................................9

3.1.1 Loan History .............................................................................................................10
3.1.2 Grants........................................................................................................................12
3.2 Transfer Monitoring List....................................................................................................14
3.3 Student Monitoring Detail .................................................................................................16
3.4 Student Monitoring Update................................................................................................17
3.5 Student Monitoring Delete.................................................................................................18

4.0 Monitoring Alert ....................................................................................................................20

4.1 Monitoring Alert Review...................................................................................................20

4.2 Loan Alert Display.............................................................................................................22
4.3 Grant Alert Display............................................................................................................25

5.0 Additional Information .........................................................................................................27

5.1 Transfer Monitoring Summary Report ..............................................................................27

5.2 Organization Contact .........................................................................................................29

June 2007 i User Guide for Transfer Student Monitoring on the Web
 Figures

Figure 1–1, NSLDS FAP Menu Page ..............................................................................................2

Figure 2–1, School Transfer Profile Add Page................................................................................5

Figure 2–2, School Transfer Profile Page........................................................................................7
Figure 2–3, School Transfer Profile Update Page ...........................................................................8

Figure 3–1, Student Monitoring Add Page ....................................................................................10

Figure 3–2, Loan History Page—Add Student to Monitoring List Button....................................11
Figure 3–3, Loan History Page—Student Monitoring Detail Button ............................................12
Figure 3–4, Grant History Page—Add Student to Monitoring List Button...................................13
Figure 3–5, Grant History Page—Student Monitoring Detail Button ...........................................13
Figure 3–6, Transfer Monitoring List Page ...................................................................................15
Figure 3–7, Student Monitoring Detail Page .................................................................................17
Figure 3–8, Student Monitoring Update Page ...............................................................................18
Figure 3–9, Student Monitoring Delete Page ................................................................................19

Figure 4–1, Monitoring Alert Review Page...................................................................................22

Figure 4–2, Loan Alert Display Page ............................................................................................24
Figure 4–3, Grant Alert Display Page............................................................................................26

Figure 5–1, Transfer Monitoring Summary Report Parameters ....................................................28

Figure 5–2, Transfer Monitoring Summary Report.......................................................................29
Figure 5–3, Organization Contact List Page..................................................................................29

June 2007 ii User Guide for Transfer Student Monitoring on the Web
1.0 Introduction
The User Guide for Transfer Student Monitoring on the Web (User Guide) explains the functions
available on the National Student Loan Data System (NSLDS) Financial Aid Professionals
(FAP) Web site to assist you with the NSLDS Transfer Student Monitoring process. It is to be
used in conjunction with, or instead of, the NSLDS Transfer Student Monitoring/Financial Aid
History Processes and Batch File Layouts Specifications posted on www.ifap.ed.gov.

As stated in Dear Colleague Letter GEN 01-09, you must have at least one authorized online
NSLDS user at your school. Before you can submit any transfer student information to
NSLDS for monitoring, you must establish a School Transfer Profile on the NSLDS FAP
Web site. Although it is not required, it is recommended that schools first sign up at
FSAWebenroll.ed.gov to begin using the “Inform Feature” for the Financial Aid
History/Transfer Student Monitoring batch service.

This User Guide provides instruction regarding the use of the functions listed on the Tran tab on
the NSLDS FAP Menu page (Figure 1–1). It includes:

1. Beginning the process by establishing the School Transfer Profile Add page.

On this page, provide your school’s contact information and indicate how you would like
to receive Alerts (Section 2.0).

2. Use of the Student Monitoring Add page.

On this page, you inform NSLDS which students your school will need to have
monitored (Section 3.0).

3. Use of the Monitoring Alert Review page.

On this page, you can monitor the list of changes that NSLDS sends you regarding
student aid information that may affect eligibility for the current award year. NSLDS
sends an e-mail to the contact listed on the School Transfer Profile page, stating that an
alert file for the school is available (Section 4.0).

June 2007 1 User Guide for Transfer Student Monitoring on the Web
 Figure 1–1, NSLDS FAP Menu Page

June 2007 2 User Guide for Transfer Student Monitoring on the Web
2.0 School Transfer Profile
2.1 School Transfer Profile Add

The School Transfer Profile Add page is the first page a school must complete before using
the Transfer Student Monitoring process. The School Transfer Profile Add page (Figure 2–1)
allows you to create your School Transfer Profile information. You must complete this page
before submitting your first Inform data.

Note: Some main or branch campus schools may not accept mid-year transfer students. In these
cases—at a minimum—it is recommended that your main campus school code (Branch “00”)
establish a School Transfer Profile page.

• If a school attempts to add a student to its Transfer Monitoring List via batch before
completing this page, NSLDS will send back an error file.

• If a school user tries to access any of the Transfer Monitoring functions when a School
Transfer Profile has not been established, he or she will be directed to the School
Transfer Profile Add page.

This page will only display once. After the information on this page is completed, a school must
use the School Transfer Profile Update page to make any changes.

The School Transfer Profile Add page displays the following:

• Title of Page—School Transfer Profile Add.

Directly below the title are the following text boxes that the school must complete:

• First Name—The first name of the school contact.

• Last Name—The last name of the school contact.

• Title—The school contact’s title.

• Phone—The school contact’s phone number and extension.

• E-mail—The e-mail address provided by the school for Alert notifications. You may use
a group e-mail address established by your school if you would like more than one person
to receive messages. If an Alert has been generated for your school, NSLDS sends an
Alert e-mail notification to your designated e-mail address instructing you to view your
Alert information.

• Inform—The TG mailbox from which Inform files will be submitted. Anyone with a
user ID associated with this school can submit an Inform file via batch. A school also

June 2007 3 User Guide for Transfer Student Monitoring on the Web
 can request that an outside agency, such as a servicer, submit Inform files. However, the
school must provide a TG# from which those files will be sent.

Note: A TG# is the SAIG mailbox used to transmit data. It starts with “TG.”

• Alert—A school must designate whether it wants Alert information via the Web Only or
via Web and Batch Files. One of these boxes must be checked. A TG# must be provided
by the school if Web and Batch File is selected.

• SAIG Mailbox—If the school designated Web and Batch Alerts as the output option,
provide the TG# to which those Batch Alerts will be sent, which is provided by the
school. If the school requested Web Only Alerts, this box is blank.

• Servicer/Non-Servicer Batch Alert Method—This gives schools the option to receive

Alert files in either Extract or Report format. The Extract format is strictly a string of
data, usually imported into a spreadsheet format, such as Excel™. The Report format
presents the data in an easily readable report.

The minimum information required for a School Transfer Profile includes:

• First and Last Names

• Phone number and extension
• E-mail address
• Alert Method
• Servicer/Non-Servicer Batch Alert Method (if chosen by the school)

The School Transfer Profile Add page is completed when you click Submit at the bottom of the
page. This takes you back to the School Transfer Profile page with a message that the Add has
been performed successfully.

Note: Do not use this page to add students to the school’s Transfer Monitoring List. This is the
school profile information only.

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 Figure 2–1, School Transfer Profile Add Page

2.2 School Transfer Profile

The School Transfer Profile page (Figure 2–2) provides information about the school contact for
the Transfer Monitoring process. Several items are displayed once the School Transfer Profile is
completed: the contact’s name, title, phone number, and e-mail address, as well as the Inform
and Alert options selected by the school. It also shows the name of the last person to update the
page and the date of the update.

The School Transfer Profile page displays the following:

• Title of Page—School Transfer Profile.

• Update Button—Directly below the title. This links to the School Transfer Profile
Update page.

Directly below the Update button is the information on record for the school for Transfer
Monitoring. This information is provided by the school and includes the following:

• First Name—The first name of the school contact.

• Last Name—The last name of the school contact.

• Title—The school contact’s title.

• Phone—The school contact’s phone number and extension.

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 • E-mail—The e-mail address for Alert notifications. You may use a group e-mail address
established by your school if you would like more than one person to receive messages.
If an Alert has been generated for your school, NSLDS sends an Alert e-mail notification
to your designated e-mail address instructing you to view your Alert information.

• Inform—If the school has not designated anyone outside the school to submit Inform
files or chooses to submit Inform files solely through the Web, this box is blank.
However, if the school or outside agency submits Inform files via batch, a TG# must
display in the Inform box.

• Inform Org—The organization’s name associated with the SAIG mailbox for batch
Informs. This may appear blank if the user is not using a batch interface (via the SAIG
mailbox).

• Alert—Identifies whether the school requested the Alert information to be viewed on the
Web Only or viewed on the Web and Batch Files sent through SAIG.

• SAIG Mailbox—If the school designated Web and Batch Alerts as the output option, this
box shows the TG# to which those Batch Alerts will be sent, which is provided by the
school. If the school requested Web Only Alerts, this box is blank.

• Alert Org—The organization’s name associated with the SAIG mailbox for Batch
Alerts. This may appear blank if the user is not using a batch interface (via the SAIG
mailbox).

• Batch Alert Method—If the school designated Web and Batch Alerts as the output
option, this box shows whether the Alert is to be provided in an Extract or Report format,
as requested by the school.

• Last Update By—This box displays the name of the last person who made an update to
the School Transfer Profile and the date of that update.

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 Figure 2–2, School Transfer Profile Page

2.3 School Transfer Profile Update

The School Transfer Profile Update page (Figure 2–3) allows you to update the School Transfer
Profile information.

The School Transfer Profile Update page displays the following:

• Title of Page—School Transfer Profile Update.

• Left Arrow Icon—Click to return to the School Transfer Profile page.

Directly below the title are the following boxes, which can be updated except for the Last
Update By line. These boxes display information that has been previously provided by the
school:

• First Name—The first name of the school contact.

• Last Name—The last name of the school contact.

• Title—The school contact’s title.

• Phone—The school contact’s phone number and extension.

• E-mail—The e-mail address for Alert notifications. It can also be set up as a group e-
mail address. If an alert has been generated for your school, NSLDS sends an alert e-
mail notification to your designated e-mail address instructing you to view your alert
information.

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 • Inform—The TG number source the school identifies when submitting batch Inform
files. If the school uses an outside agency, such as a servicer, the TG number should
belong to the servicer. You will also need to designate that it is a servicer’s TG# by
clicking “Yes” to the question “Is this your Servicer for Transfer Monitoring?” If the
school does not plan to use batch Inform files, then leave the Inform SAIG mailbox
blank.

• Alert—Identifies whether the school requested the Alert information to be sent via the
Web Only or via Web and Batch Files through SAIG.

• SAIG Mailbox—If the school designated Web and Batch Alerts as the output option, this
box is for the TG# to which those Batch Alerts will be sent. If the school requested Web
Only Alerts, this box is left blank.

• Servicer/Non-Servicer Batch Alert Method—If the school designated Web and Batch
Alerts as the output option in this box, select whether the Alert will be provided in an
Extract or Report format.

• Last Update By—This box displays the name of the last person to make an update to the
school’s Transfer Profile and the date of that update. After your changes are submitted,
your name and the new date will appear.

To update the School Transfer Profile, click Submit at the bottom of the page.

Figure 2–3, School Transfer Profile Update Page

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3.0 Student Monitoring
3.1 Student Monitoring Add

The Student Monitoring Add page (Figure 3–1) allows you to use the Web to inform NSLDS of
students to be added to the Transfer Monitoring List. If you are adding a student to the
Transfer Monitoring List who is not in the NSLDS database, the student is only added to
the Transfer Monitoring List and does not display on any other pages of the NSLDS FAP
Web site. This page is accessible from the Transfer Monitoring List page, or from a student’s
Loan History page or Grants History page.

The Student Monitoring Add page displays the following:

• Student Search Boxes—The boxes displayed are standard. You can type a student’s
Social Security number (SSN), First Name, and date of birth (DOB)—or SSN only—then
click Retrieve to retrieve student information from NSLDS.

• Student Identifiers—Directly below the Student Search are the standard identifiers with
student’s name, SSN, and DOB. They display after you click Retrieve, or if you access
this page from the student’s Loan History or Grants History page.

• Left Arrow Icon—Click to return to the Transfer Monitoring List page.

• Title of Page—Student Monitoring Add.

Directly below the title are the following:

SSN—The student’s Social Security number. This is pre-filled when adding a student from the
Loan History, Grants History, or Transfer Monitoring List pages.

• First Name—The student’s first name. It automatically displays when the Student
Monitoring Add page is accessed from the Loan History, Grants History, or Transfer
Monitoring List pages, assuming a student has been selected.

• Last Name—The student’s last name. It automatically displays when the Student
Monitoring Add page is accessed from the Loan History, Grants History, or Transfer
Monitoring List pages, assuming a student has been selected.

• Date of Birth—The student’s date of birth. It automatically displays when the Student
Monitoring Add page is accessed from the Loan History, Grants History, or Transfer
Monitoring List pages, assuming a student has been selected.

• Enrollment Begin Date—The date reported for when a student is to begin classes at the
school. You must type a date in this box. There is a standard date prompt to the right of
the box.

June 2007 9 User Guide for Transfer Student Monitoring on the Web
 • Monitor Begin Date—The date NSLDS is to begin monitoring the student. Today’s
date will display. This date can be changed as necessary. You can request that
monitoring begin on a future date. Make sure that the future date is not after the date you
have listed as the Enrollment Begin Date. There is a standard date prompt to the right of
the box.

To add the student to the school’s Transfer Monitoring List, click Submit.

Figure 3–1, Student Monitoring Add Page

3.1.1 Loan History

The Loan History page allows you to link to the Student Monitoring Add page or the Student
Monitoring Detail page, depending on whether the student is on the Transfer Monitoring List for
your school. Below the student identifiers, the information symbol and a button appear.

• If the student displayed is not on the Transfer Monitoring List for your school, the Add
Student to Monitoring List button appears (Figure 3–2). Clicking this links you to the
Student Monitoring Add page (Figure 3–1). You will only need to complete the
Enrollment Begin Date and submit to have the student added to your Inform list.

June 2007 10 User Guide for Transfer Student Monitoring on the Web
 Figure 3–2, Loan History Page—Add Student to Monitoring List Button

• If the student displayed is already on the Transfer Monitoring List for your school, the
Student Monitoring Detail button appears on the Loan History page (Figure 3–3).
Clicking this links you to the Student Monitoring Detail page (Figure 3–7).

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 Figure 3–3, Loan History Page—Student Monitoring Detail Button

3.1.2 Grants

The Grants History page allows you to link to the Student Monitoring Add page or the Student
Monitoring Detail page, depending on whether the student is on the Transfer Monitoring List for
your school. Below the student identifiers, an information symbol and a button appear.

• If the student displayed is not on the Transfer Monitoring List for your school, the Add
Student to Monitoring List button appears on the Grants History page (Figure 3–4).
Clicking this link directs you to the Student Monitoring Add page (Figure 3–1). You will
only need to complete the Enrollment Begin Date and submit to have the student added to
your Inform list.

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 Figure 3–4, Grant History Page—Add Student to Monitoring List Button

• If the student displayed is already on the Transfer Monitoring List for your school, the
Student Monitoring Detail button appears on the Grants History page (Figure 3–5).
Clicking this links directs you to the Student Monitoring Detail page (Figure 3–7).

Figure 3–5, Grant History Page—Student Monitoring Detail Button

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3.2 Transfer Monitoring List

The Transfer Monitoring List page (Figure 3–6) lists all students that were submitted by the
school via the online Student Monitoring Add page or via the Transfer Monitoring Inform batch
file. If it was submitted online, the name associated with the user ID displays. If it was
submitted via an Inform batch file, it displays “BATCH.”

The Transfer Monitoring List page is the default page displayed when you click the Tran tab
after your initial completion of the School Transfer Profile Add page.

The Transfer Monitoring List page displays the following:

• Title of Page—Transfer Monitoring List.

• Add Student to Monitoring List Button—Directly below the title. When you click
Add Student to Monitoring List, you link to the Student Monitoring Add page.

• Sort By—Directly below the Add Student button. The default sort order for this list is
alphabetical by Student Last Name. You are able to sort by the following items using the
dropdown arrow:

− Name
− SSN
− Enrollment Begin Date
− Monitor Begin Date
− Last Changed By

• Display Only—You can filter the list by using the Display Only box. You are also able
to specify a group of students on the list to be displayed by the following:

− SSN
− Last Name
− Enrollment Begin Date
− Monitor Begin Date
− Last Changed By

Sorting/filtering occurs when you click Retrieve. You are able to view the list without having to
make any changes. The list displays up to 125 students per scrollable page. Next and Previous
arrows are displayed at the bottom and top of page, respectively.

Each student is displayed in the following order, reading from left to right across the page:

• Active Bullet Number Icon—Numbering does change with sorting. Clicking the hyper-
linked blue numbered bullet takes you to the Transfer Monitoring Detail page.

June 2007 14 User Guide for Transfer Student Monitoring on the Web
 • SSN—The student’s Social Security number. If the student has had an Alert sent from
NSLDS, there will be an Alert icon displayed next to the Social Security number.

• Name—The student’s first and last name as reported by the school on the Inform file.

• DOB—The student’s date of birth. If the student was added to the Transfer Monitoring
List, but is not in NSLDS, the DOB provided by you is displayed.

• Enrollment Begin Date—The date that the student began classes at the school.

• Monitor Begin Date—The date NSLDS began or is to begin monitoring the student.

• Last Changed By—This box displays the name of the person who made the last update
to this student’s monitoring record, and the date that change was made. If there have
been no updates since the student was added to the list, the name of the user who added
the student is displayed along with the date that the student was added. If the student was
added or last updated via batch process, “BATCH” and the process date display.

Figure 3–6, Transfer Monitoring List Page

June 2007 15 User Guide for Transfer Student Monitoring on the Web
3.3 Student Monitoring Detail

The Student Monitoring Detail page (Figure 3–7) provides detailed transfer monitoring student
information that can be updated or deleted. It is accessible from the Loan History page, Grants
History page, or Transfer Monitoring List page. To access this page from the Transfer
Monitoring List, click the hyperlinked blue numbered bullet icon next to the student’s
information.

The Student Monitoring Detail page displays the following:

• Title of Page—Student Monitoring Detail.

• Left Arrow Icon—Click to return to the Transfer Monitoring List page.

• Update Button—Located directly below the title. To update the student’s record, click
the Update button. This links you to the Student Monitoring Update page.

• Delete Button—Located directly beside the Update button. To delete the student’s
record from the Monitoring and Alert lists, click the Delete button. This links you to the
Student Monitoring Delete page.

• Student Information—Following the Update and Delete buttons. This information is

from the school’s Inform file:

− SSN—The student’s Social Security number.

− First Name—The student’s first name.

− Last Name—The student’s last name.

− Date of Birth—The student’s date of birth.

− Enrollment Begin Date—The date that the student is to begin classes at the school.

− Monitor Begin Date—The date NSLDS is to begin monitoring the student.

− Last Changed By—This box displays the name of the person who made the last
update to this student’s monitoring record, and the date that change was made. If
there have been no updates since the student was added to the list, the name of the
user who added the student is displayed along with the date that the student was
added. If the student was added or last updated via batch process, “BATCH” and the
process date display.

June 2007 16 User Guide for Transfer Student Monitoring on the Web
 Figure 3–7, Student Monitoring Detail Page

3.4 Student Monitoring Update

The Student Monitoring Update page (Figure 3–8) allows you to update the student’s Transfer
Monitoring Detail information and is accessible from the Student Monitoring Detail page.

The Student Monitoring Update page displays the following:

• Title of Page—Student Monitoring Update.

• Left Arrow Icon—Click to return to the Student Monitoring Detail page.

Directly below the title is a student specific box with the student’s SSN and the following text
boxes, all of which may be updated:

• First Name—The student’s first name.

• Last Name—The student’s last name.

• Date of Birth—The student’s date of birth.

• Enrollment Begin Date—The date that the student is to begin classes at the school.

• Monitor Begin Date—The date NSLDS is to begin monitoring the student. You can
request that monitoring begin on a future date. Make sure that the future date is not after
the date you have listed as the Enrollment Begin Date.

To update the information, click Submit.

June 2007 17 User Guide for Transfer Student Monitoring on the Web
 Figure 3–8, Student Monitoring Update Page

3.5 Student Monitoring Delete

The Student Monitoring Delete page (Figure 3–9) allows you to delete the student from your
school’s Transfer Monitoring List. Student Monitoring records should only be deleted if the
student will not be attending your school or was added in error. Do not delete a student simply
to stop monitoring him or her.

The Student Monitoring Delete page appears after you click Delete on the Student Monitoring
Detail page. This page confirms the student’s deletion from the Transfer Monitoring process.
Once the delete has been confirmed, the student’s information is removed from the Monitoring
list and Alert list, if applicable.

The Student Monitoring Delete page displays the following:

• Title of Page—Student Monitoring Delete.

• Left Arrow Icon—Click to return to the Student Monitoring Detail page.

• Delete Confirmation Statement—Displays beneath the title. This statement confirms

that you wish to delete student monitoring information.

Directly below the Delete Confirmation Statement, the following student information is
displayed:

• SSN
• First Name
• Last Name
• Date of Birth

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 • Enrollment Begin Date
• Monitor Begin Date
• Last Changed By and Date of the Change

To delete a record, click Confirm at the bottom of the page. Once the deletion has been
confirmed, the student’s information will be removed from the Monitoring and Alert list(s).
Deletion does not remove the student from the Monitoring table; it just ends the Monitoring and
removes the student from viewable lists online. A record of the deletion is maintained by
NSLDS for auditing purposes.

Figure 3–9, Student Monitoring Delete Page

June 2007 19 User Guide for Transfer Student Monitoring on the Web
4.0 Monitoring Alert
4.1 Monitoring Alert Review

The Monitoring Alert Review page (Figure 4–1) lists all students on a school’s Transfer
Monitoring List for whom relevant changes have been reported.

NSLDS sends a school an Alert on any student listed on that school’s Transfer Monitoring List
whenever a relevant change has been reported on that student’s record. Any authorized NSLDS
user for a school can view that school’s current Monitoring Alert Review list online at any time.
In addition, a school can request that any Alerts be sent in a batch file via its SAIG mailbox. The
school’s request Alert method is displayed on the School Transfer Profile in the Alert and Alert
Org boxes (Figure 2–2).

Note: Go to the School Transfer Profile Update page (Section 2.3) if you would like to change
the method in which NSLDS sends your school an Alert.

A student’s record will be monitored for up to 90 days after the Enrollment Begin Date reported
by the school. On the 91st day, the records will drop off both the Transfer Monitoring List and
Monitoring Alert Review pages.

The Monitoring Alert Review page displays the following:

• Title of Page—Monitoring Alert Review.

• Monitoring Results as of—Located directly below the title. This date line is
automatically updated after NSLDS runs the weekly Monitoring process. This line
allows you to see quickly when the last Monitoring process occurred.

• Sort By/Display Only—Located directly below the message. The default sort order for
this list is alphabetical by Student Last Name. The default display sort order for the
Transfer Monitoring List is broken into two sections: Reviewed and Not Reviewed. A
record with no check mark in the Reviewed box will display at the top of the list
alphabetically by last name. Records that have check marks in the Reviewed boxes will
display next, also alphabetically by last name. You are able to sort by:

− Name
− SSN
− Alert Date
− Enrollment Begin Date
− Monitor Begin Date
− Loan First
− Grant First

June 2007 20 User Guide for Transfer Student Monitoring on the Web
 • Display Only—You can filter the list by using these boxes. Filtering allows you to
specify a group of students on the list to be displayed by the following student
information:

− SSN
− Last Name
− Date Alerted
− Enrollment Begin Date
− Loans Only
− Grants Only

Sorting/filtering will take place when you click Retrieve.

You are able to view the list without having to mark any changes Reviewed. The list displays up
to 75 changes per scrollable page, then adds Next and Previous arrows to bottom and top of
page, respectively.

Each student is displayed in the following order, reading from left to right across the page:

• SSN—The student’s Social Security number.

• Name—The student’s first and last name.

• DOB—The student’s date of birth.

• Change/Reviewed—This box lists links to the changes that prompted the Alert. A
column of check boxes is also displayed. Once the change is reviewed, check the box
immediately to the left of the change. Checking the box determines the placement of the
student’s Alert record on the list. Clicking the link to the changed information does not
check the box automatically. If the school requested that its Alerts be sent via batch file,
any change reported via batch is automatically checked online as Reviewed.

• Date Alerted—The date when NSLDS added the student’s name/change to the
Monitoring Alert Review list and/or sent a batch Alert on the student to the school, if that
is the chosen output method.

• Enrollment Begin Date—The date that the student began classes at the school.

• Monitor Begin Date—The date when NSLDS began monitoring the student.

The Submit button at the bottom of the page re-orders the list by checked Reviewed boxes.

June 2007 21 User Guide for Transfer Student Monitoring on the Web
 Figure 4–1, Monitoring Alert Review Page

4.2 Loan Alert Display

The Loan Alert Display page (Figure 4–2) is accessible from the Monitoring Alert Review page
and allows users to review the most recent information reported that may affect a student’s
eligibility for Title IV loans at his or her school.

Changes that prompt an Alert for loans are:

• New loan reported [Federal Family Education Loan (FFEL), Direct Loan, or Perkins].

• New disbursement or reduction in disbursed amount on an existing loan (FFEL, Direct

Loan, or Perkins).

• A change in the amount of Outstanding Principal Balance (OPB) on an existing loan

(FFEL, Direct Loan, or Perkins).

Note: The OPB History page displays the changes made to the amounts.

• New, increased, or decreased cancellation amount reported on a loan.

• Change in amount of loan (FFEL, Direct Loan, or Perkins).

June 2007 22 User Guide for Transfer Student Monitoring on the Web
If the student had a relevant change reported on a loan, the Loan link appears on the Monitoring
Alert Review page. Clicking Loan links you to the student’s Loan Alert Display page (Figure
4–2) for that specific loan to view the change reported.

If the student has changes to more than one loan, there are multiple links, each going to a
different Loan Detail page.

June 2007 23 User Guide for Transfer Student Monitoring on the Web
 Figure 4–2, Loan Alert Display Page

June 2007 24 User Guide for Transfer Student Monitoring on the Web
4.3 Grant Alert Display

The Grant Alert Display page can be accessed from the Monitoring Alert Review page and
shows reported changes that may affect a student’s eligibility for Pell, Academic
Competitiveness Grants (ACGs), or National Science and Mathematics Access to Retain Talent
(SMART) Grants.

Changes that prompt an Alert for Grants are:

• New Pell, ACGs, or National SMART Grants reported.

• New disbursements or reduction in disbursed amount on existing Pell, ACGs, or National

SMART Grants.

• Change in Award Amounts for Pell, ACGs, and National SMART Grants.

• Changes in Pell Grant percentages.

If the student had a relevant change reported on a Grant, the Grant link will appear on the
Monitoring Alert Review page. Clicking Grant links you to the student’s Grant Alert Display
page (Figure 4–3) to view change(s) reported for Pell, ACGs, and National SMART Grants.

If a student has changes to more than one Grant/Grant type on the same alert day, you will see
multiple Grant links available for review.

Note: A blue ® icon will display to the left of the grant that is under review only when the
student’s Grant History is accessed from the Monitoring Alert Review page. The ® will not be
visible if the student’s Grant History is accessed from the Menu or Aid tabs.

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 Figure 4–3, Grant Alert Display Page

June 2007 26 User Guide for Transfer Student Monitoring on the Web
5.0 Additional Information
5.1 Transfer Monitoring Summary Report

The Transfer Monitoring Summary Report can be requested on the NSLDS Web site from the
Report tab by selecting Report ID SCH07B. This report provides school users with a list of
students (by SSN) who were part of the school’s Transfer Monitoring process within a given
timeframe. The processed report is available in either Extract (file layout) or Report format.

The Transfer Monitoring Summary Report has various functions. These include to:

• Assist Financial Aid Administrators (FAAs) with the Transfer Student Monitoring
process.

• Verify if schools are actively using the Transfer Student Monitoring process.

• Verify whether Alerts are being generated for oversight and auditing purposes.

• Aid in reconciliation when a student’s Transfer Student Monitoring record falls off the
Transfer Monitoring List and Monitoring Alert Review pages. This occurs on the 91st
day after the Enrollment Begin Date.

You can generate the Transfer Monitoring Summary Report for your school by filling in the
Report Parameters (Figure 5–1):

• Type—Select whether you want to receive either Extract (file layout) or Report format.

• Range Type—You can search in two ways:

1. Enrollment Period Begin Date—The date that the student began enrollment at the
school.
2. Monitor Begin Date—The date NSLDS began monitoring the student.

• Beginning Date Range—The earliest start date of the range you want to use to search
the school’s Transfer Student Monitoring lists.

• Ending Date Range—The end date of the range you want to use to search the school’s
Transfer Student Monitoring lists.

• Sort By—The report will be sorted by SSN.

• Output Medium: SAIG—The report will be delivered to the SAIG TG Mailbox

associated with your NSLDS online user ID within 24–48 hours.

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 Figure 5–1, Transfer Monitoring Summary Report Parameters

Figure 5–2 shows a sample of the processed report that will be generated if you select “Report”
as your output type.

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 Figure 5–2, Transfer Monitoring Summary Report

5.2 Organization Contact

The Organization Contact List page (Figure 5–3) can be accessed on the NSLDS Web site from
the Org tab. It enables each school to designate a contact specifically for Transfer Monitoring
questions. This contact does not have to be the same as the one listed on the School Transfer
Profile. This contact information can be viewed by other schools, Guaranty Agencies, servicers,
and other users of NSLDS.

Figure 5–3, Organization Contact List Page

June 2007 29 User Guide for Transfer Student Monitoring on the Web