NationalCompetitiveBid(NCB) StandardBiddingDocument(SBD)

(ProcurementofGoodsandServices)
BHARATIYARESERVEBANKNOTEMUDRANPRIVATELIMITED (WhollyownedSubsidiaryofReserveBankofIndia) NoteMudranNagar,Mysore570003 Phone:08212582905,2582915,2582925 FAX:08212582099 Website:www.brbnmpl.co.in Email:mysorepress@brbnmpl.co.in NotTransferable

SecurityClassification:NonSecurity(Machinery)
TENDER DOCUMENT FOR UPGRADATION OF EXISTING SOFTWARE AND RELATED HARDWARE OF AUTOMATIC STORAGE AND RETRIEVAL SYSTEMS (ASRS) 1 SET EACH FOR MYSORE AND SALBONI PLANTS.

Tender No: 071 /MYS/MAINT (P)/2013-14 This tender document contains 34 pages The tender document is sold to:

Date : 18/10/2013

M/s. _____________________________________________________________ Address __________________________________________________________

Details of Contact person in BRBNMPL regarding this tender: Name: H.V. Neerajakshappa, Designation: Assistant General Manager

Address: BHARATIYA RESERVE BANK NOTE MUDRAN PRIVATE LIMITED (Wholly owned Subsidiary of Reserve Bank of India) Note Mudran Nagar, Mysore 570003, Karnataka State, India. Phone: 0821-2469009 Fax : 0821-2582885 Email: neerajakshappa@brbnmpl.co.in
Page 1 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

List of Contents
Section I: Section II: Notice Inviting Tender (NIT) Enclosed General Instructions to Tenderers (GIT) Part I: General Instructions applicable to all types To be downloaded from website: of Tenders www.brbnmpl.co.in under Part II: Additional General Instructions applicable Downloads Section. to specific types of Tenders: Special Instructions to Tenderers (SIT) Enclosed To be downloaded from website: General Conditions of Contract (GCC) www.brbnmpl.co.in under Downloads Section Special Conditions of Contract (SCC) Enclosed List of Requirements Technical Specifications Quality Control Requirements Qualification / Eligibility Criteria Tender Form Price Schedule Questionnaire Bank Guarantee Form for EMD Manufacturer's Authorization Form Bank Guarantee Form for Performance Security Contract Form Letter of Authority for attending a Bid Opening Shipping Arrangements for Liner Cargoes A. In Respect of C&F CIF Turnkey / F.O.R. Contracts For Import B. In Respect of F.O.B. / F.A.S Contracts For Imports Proforma of Bills for Payments Pre-Contract Integrity Pact To be downloaded from website: www.brbnmpl.co.in under Downloads Section Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed

Section III: Section IV: Section V: Section VI: Section VII: Section VIII: Section IX: Section X: Section XI: Section XII: Section XIII: Section XIV: Section XV: Section XVI: Section XVII: Section XVIII:

Section XIX: Section XX

Enclosed

Please read the instructions given in Page No. 5 of this tender, regarding guidelines for filling up and submitting Two-Part bid carefully. Please contact us for any clarification.

Page 2 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section I: Notice Inviting Tender (NIT)

BHARATIYARESERVEBANKNOTEMUDRANPRIVATELIMITED (WhollyownedSubsidiaryofReserveBankofIndia) NoteMudranNagar,Mysore570003 Phone:08212582905,2582915,2582925 FAX:08212582099 Website:www.brbnmpl.co.in Email:mysorepress@brbnmpl.co.in Tender No: 071 /MYS/MAINT (P)/2013-14 Date : 18/10/2013

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods and services: Schedule Brief Description of Quantity (with Earnest Money Remarks No. Goods / Services unit) (in Rs.) Design, Supply, 02 sets Installation & Detailed (01 set for Commissioning, for upspecification is gradation of existing Mysore Plant and ` 3.2 Lakhs 1 given in Sectionsoftware and related 01 set for Salboni VII Plant) hardware of Automatic Storage and Retrieval System (ASRS) Type of Tender (Two Bid / PQB / EOI / Two Bid System RC / Development / Indigenization / Part I Techno-commercial bid Disposal of Scrap / Security item etc. Part II Financial/Price Bid Date of Sale of tender documents From 18/10/2013 to 20/11/2013 during office hours Price of the Tender Document ` 500/- (Rupees Five hundred only) Place of sale of tender documents Maintenance division, Bharatiya Reserve Bank Note Mudran Private Limited, Note Mudran Nagar, Mysore 570003 (OR) can be downloaded from our website www.brbnmpl.co.in, in which case Price of tender document should be enclosed along with your offer. Closing date and time for receipt of tenders 20/11/2013 at 14.30 hours Place of receipt of tenders Administrative Building, Bharatiya Reserve Bank Note Mudran Private Limited, Note Mudran Nagar, Mysore 570003. Time and date of opening of tenders 20/11/2013 at 15.00 hours Place of opening of tenders Administrative Building, Bharatiya Reserve Bank Note Mudran Private Limited, Note Mudran Nagar, Mysore 570003. Nominated Person / Designation to Receive Assistant General Manager (Plant Maintenance), Bulky Tender (Clause 21.21.1 of GIT) Bharatiya Reserve Bank Note Mudran Private Limited, Note Mudran Nagar, Mysore 570003.
Page 3 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of ` 500/- (as mentioned on first page of NIT) per set in the form of account payee demand draft/ cashier's cheque / certified cheque, drawn on a scheduled commercial bank in India, in favour of Bharatiya Reserve Bank Note Mudran Private Limited Payable at Mysore. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by international air-mail to the foreign tenderers, for which extra expenditure per set will be ` 100/for domestic post and ` -- (will be fixed based on actuals) for international air-mail. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. The tender document can also be downloaded from our website (www.brbnmpl.co.in) in which case the non-refundable cost of the tender form in the form of DD should be submitted in the cover containing Earnest Money Deposit. The Techno-commercial offer of the tenderers who do not submit the cost of the Tender Document downloaded from the website shall be liable for rejection. 6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 7. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold / received / opened on the next working day at the appointed time. 8. The tender documents are not transferable.

Page 4 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Guidelines for two part bid (Part-I - Techno-commercial bid, Part-II - Financial bid / Price bid) system.
The first part of tender is Techno-commercial bid and the second part is Price bid offer. PART I: The first sealed cover should contain TECHNO-COMMERCIAL offer (SECTION II to X, XII to XIX), duly filled & signed compliance statement as mentioned in Annexure-A of section VII and duly filled and signed Pre-Contract Integrity pact as per Section XX of the tender, along with the required documents, technical offer, proposed system details etc., EMD of ` 3,20,000/(Rupees Three lakh twenty thousand only), in the form of Demand Draft & cost of tender form (if downloaded from our website) of ` 500/- (Rupees Five hundred only), in the form of Demand Draft, favoring BRBNMPL payable at Mysore. The sealed envelope should be super-scribed Part-I : Techno-commercial bid against Tender No : 071/MYS/MAINT(P)/2013-14 for Design, Supply, Installation and commissioning for upgradation of existing software and related hardware of Automatic Storage and Retrieval Systems (ASRS) 1 set each for Mysore and Salboni PART II : The second sealed cover should contain only FINANCIAL BID (SECTION XI) superscribing Part-II : Price Bid against Tender No : 071/MYS/MAINT(P)/2013-14 for Design, Supply, Installation and commissioning for upgradation of existing software and related hardware of Automatic Storage and Retrieval Systems (ASRS) 1 set each for Mysore and Salboni Offer will be rejected if the financial bid is submitted in open condition with Techno-commercial bid offer. Both the above two sealed covers should be put in a third cover and sealed, super scribing Tender No : 071/MYS/MAINT(P)/2013-14 for Design, Supply, Installation and commissioning for upgradation of existing software and related hardware of Automatic Storage and Retrieval Systems (ASRS) 1 set each for Mysore and Salboni, due on 20/11/2013 and should be addressed to The Director (Operations), BRBNMPL, Mysore-570003 so as to reach us on or before 14.30 hrs on 20/11/2013.

Tenderer must understand the specifications and requirements before submission of their Bid. Tenderer may visit our Mysore and Salboni plants on any working day between 09.00 hours & 16.00 hours, with prior appointment, to understand our requirement before submitting their offer. The tenderer shall satisfy BRBNMPL that they are competent and authorized to submit tender and/or to enter into a legally binding contract with the BRBNMPL. To this effect, any person giving a tender
Page 5 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

shall render documentary evidence that his signature on the tender submitted by him is legally binding upon himself, his firm or company as the case may be. The first sealed cover containing Techno-commercial offer (Part-I) only will be opened on the due date of opening i.e. on 20/11/2013 at 15.00 hours. Offers received against this Techno-commercial offer shall be scrutinized in the technical evaluation. The second sealed cover containing the Price bid (Part-II) of only the Techno commercially qualified bidders will be opened at a later date which will be intimated to the short listed parties. The second sealed cover containing Price bid (Part-II) of un-qualified parties in Techno-commercial offer, will be returned back to them in unopened condition. EMD of the unsuccessful bidders will be returned after finalization of the tender. Last date and time of submission of sealed offer (ref. Guidelines given above) : 14.30 hours on or before : 20/11/2013. Date and time of Opening of Techno-commercial offer: at 15.00 hours on: 20/11/2013. Date of opening of Price bid offer: Will be intimated at a later date. Yours faithfully, For and on behalf of BRBNMPL, Mysore

-Sd(S.Thalikerappa) Dy.General Manager For & on behalf of BRBNMPL, Note Mudran Nagar, Mysore 570003 Telephone: 0821-2582497 Email: thalikerappa@brbnmpl.co.in

Encl: Part-I Techno-commercial bid Part-II Price Bid

IMPORTANT NOTE: OFFERS SUBMITTTED NOT IN LINE WITH THE ABOVE GUIDELINES WILL BE LIABLE FOR REJECTION. Please contact us for clarification, if any.

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)
Page 6 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

PART-I TECHNO-COMMERCIAL BID

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

(SECTION II to X, XII to XX)

Section II: General Instructions to Tenderers (GIT)

This Section-II shall be downloaded from our website: www.brbnmpl.co.in under the section Downloads and signed & stamped and to be submitted along with the Techno-Commercial Bid Part I as acceptance of terms & conditions.

(Offer submitted without the signed copies of Section-II shall liable to be rejected) (To be signed & stamped and submitted along with Techno-commercial Bid Part I)

Page 7 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section III: Special Instructions to Tenderers (SIT)

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through Special Instructions to Tenderer (SIT). There could be other clauses in SIT as deemed fit.) Sl. GIT Clause No. No. 1 2 3 4 5 6 1,2,3,4,5,6, 7 8 9 10,11,12, 13,14,15 16 17 Topic SIT Provision

PREAMBLE-Introduction, Language of Tender, Eligible Tenderers, Eligible Goods and Services No Change (Origin of Goods), Tendering Expense, TENDER DOCUMENTS, Amendments to Tender Documents Pre-bid Conference Not Applicable to this tender Time Limit for receiving request for clarification of No Change Tender Documents Documents Comprising the Tender, Tender Currencies, Tender Prices, Indian Agent, PVC Clause & Formula, Alternative tenders Documents Establishing Tenderer's Eligibility and Qualifications Documents establishing Good's Conformity to Tender document Earnest Money Deposit (EMD) Note: Bidders claiming exemption of EMD should submit the DGS&D (or) NSIC registration certificate without fail along with their technocommercial offer. Tender Validity No Change No Change No Change No Change
Note : EMD in form of Bank Guarantee is not applicable for this tender.

18

No Change 8 19
180 days from date of opening of tender.

10

20

11

21,22,23

12

24

Signing and Sealing of Tender Note: The following SIT provision is made with respect the following clause 20.4. Number of No Change. Copies of Tenders to be submitted: One copy only (duplicate copy not required) 20.9: E procurement: Not permitted. Submission of Tenders, Late Tender, Alteration and No Change Withdrawal of Tender Opening of tenders Note: Please read the guidelines for filling up two No Change part bid tender as mentioned in Page 4 above which is described in detail with respect to clause 24.4
Page 8 of 34

Tender No: 071/MYS/MAINT(P)/2013-14

13

25

14

26,27,28, 29,30,31, 32,33,34

15

35 to 49

16

50 to 55

Basic Principle Preliminary Scrutiny of Tenders, Minor Infirmity / Irregularity / Non-Conformity, Discrepancy in Prices, Discrepancy between original and copies of Tender, Clarification of Bids, Qualification / Eligibility Criteria, Conversion of tender currencies to Indian Rupees, Schedule-wise Evaluation, Comparison on CIF Destination Basis. Additional Factors and Parameters for Evaluation and Ranking of Responsive Tenders, Tenderer's capability to perform the contract, Tenderer's capability to perform the contract, Cartel Formation / Pool Rates, Negotiations, Contacting BRBNMPL, AWARD OF CONTRACT, Award Criteria, Variation of Quantities at the Time of Award, Parallel Contracts, Serious Misdemeanors, Notification of Award, Issue of Contract, Nonreceipt of Performance Security and Contract by BRBNMPL, Return of EMD, Publication of Tender Result. Rate Contract Tenders, PQB Tenders, Tenders involving Purchaser's and Pre-Production Samples, EOI Tenders, enders for Disposal of Scrap, Development / Indigenization Tenders

No Change

No Change

No Change

Not applicable to this tender

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)

Page 9 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section IV: General Conditions of Contract (GCC)

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

This Section-IV shall be downloaded from our website: www.brbnmpl.co.in under the section Downloads and signed & stamped and submitted along with the Techno-Commercial Bid Part I as acceptance of terms & conditions.

(Offer submitted without the signed & stamped copies of Section-IV shall liable to be rejected)

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)

Page 10 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section V: Special Conditions of Contract (SCC)

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify / substitute / supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GGC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit)
Sl. No 1 2 GCC Clause No. 1 to 5 6 Topic SCC Provision

7 to 15

4 5 6 7

16 17& 18 19 20 & 21

22

23 to 35

10

36

Definitions; Interpretation and Abbreviations, Application, Use of contract documents and No Change information, Patent Rights, Country of Origin Performance Security No Change Technical Specifications and Standards, Packing and Marking, Inspection and Quality Control, Terms of Delivery, Transportation of Goods, No Change Insurance, Spare parts, Distribution of Dispatch Documents for Clearance/ Receipt of Goods Warranty Warranty will be applicable only for the components considered for upgradation. Assignment, Sub Contracts No Change Modification of contract No Change (Option clause is not applicable) Prices, Taxes and Duties No change Terms and Mode of Payment Clause No 22.2.3(b) is applicable. 22.1. Unless otherwise specified in SCC, usual - 90% of Material cost on receipt of payment term is 100% on receipt and acceptance of goods by the Purchaser and on material at our stores and production of all required documents by the acceptance. supplier. - 10% of Material cost and 100% of Note: Bidders attention is invited to refer GCC Erection & Commissioning charges clause No.6 (Performance Security) & Clause on completion of installation, No.16 (Warranty ) commissioning and completion of FAT. Delay in the supplier's performance, Liquidated damages, Custody and Return of BRBNMPLs No Change Materials / Equipment / Documents loaned to Contractor, Termination for default, Termination for insolvency, Force Majeure, Termination for convenience, Governing language, Notices, Code Place of the arbitration will be of Ethics, Resolution of disputes, Applicable Mysore / Bangalore. Law, Secrecy, Disposal / Sale of Scrap by Tender Not applicable to this tender

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)
Page 11 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section VI: List of Requirements

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

Schedule No.

01

Brief description of goods and Accounting Quantity services (Related specifications, scope unit of work etc. are in Section-VII) Design, Supply, Installation & 02 Commissioning, for up-gradation of (Two) existing software and related hardware Set (one set each of Automatic Storage and Retrieval for Mysore and System (ASRS). Salboni plants)

Amount of Earnest Money ` 3.2 Lakhs

Required Delivery Schedule: All equipments shall be delivered, installed and commissioned within 20 weeks from the date of receipt of our Purchase order/ LOI/ Work order/Agreement, for both Mysore and Salboni plants. The final decision pertaining to placing of order will be at the sole discretion of BRBNMPL. Required Terms of Delivery, Destination and preferred mode of Transportation: F.O.R. - one set at BRBNMPL, Mysore and one set at BRBNMPL, Salboni, inclusive of delivery as per the specification and scope of work given in Section-VII and Price bid should be as per Section-XI. Address:1) BHARATIYA RESERVE BANK NOTE MUDRAN (P) LTD., Note Mudran Nagar, Mysore 570003 Karnataka. 2) BHARATIYA RESERVE BANK NOTE MUDRAN (P) LTD., P.O. RBNML, Salboni 721132, West Midnapore District, West Bengal.

Mode of Transportation: As desired by the bidders which should be in a safe and secured manner.

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)

Page 12 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section VII: Technical Specifications & Scope of work

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

SCOPE OF WORK AND SPECIFICATION FOR UPGRADATION OF EXISTING SOFTWARE AND RELATED HARDWARE OF AUTOMATIC STORAGE AND RETRIEVAL SYSTEM (ASRS) one set each for Mysore and Salboni Plants. I. Present system of operation: a) The Automatic Storage and Retrieval system (ASRS) was supplied and installed by M/s Godrej Efacec Automation & Robotics Ltd, Mumbai in collaboration with M/s Efacec, Portugal at our press to store and retrieve the water mark paper boxes. b) The system consists of input conveyors, Bar code label generation and printing unit, Profile checking system, Online weighing system, Bar code reader, Stacking cranes, Racking Aisles and output conveyors. c) The entire function of input, storage, output and accounting is being automated through warehouse management system, server, hubs, operating terminal and PLC. d) The Warehouse management system runs through applications of Oracle in the back end and Open VMS in the front end. e) The conveyors and robots (Stacking crane) are equipped with required geared motors, drives and driven through OMRON PLC. f) The boxes received from the suppliers are fed on input conveyor. g) Bar coding label is generated through a computer terminal by entering details like supplier name, date of receipt, product details, etc and affixed on the box. h) Box moves through a profile checker, which checks dimension of box to confirm that dimension of box is in conformity with racking system. Any box, not matching to preset dimension will be rejected and moved to rejection conveyor. i) Weight of the box is checked at online weighing system and the boxes exceeding the weight of system capability are being rejected and move to rejection conveyor. j) The rejected boxes moved to rejection conveyor can be re-fed after correction. k) The bar code scanner reads details of the bar code label on the box, communicates with ware house management system and assigns box in the next nearest position available in the racking system. l) The stacking crane picks up the box from lifting table and stores at the position as assigned. m) Parallely, the ware house management system updates stock position. n) In output mode, by giving data like number of boxes and product details, the boxes will be picked by stacker crane from respective location and delivered to output conveyor. The ware house management system updates the stock record. o) Boxes can be retrieved by First IN First Out (FIFO) or by supplier wise or by particular date of supply. p) There are slight changes in the layout of input and output conveyors of ASRS section both at Mysore and Salboni plants.
Page 13 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

II. Requirement & Scope of work: a) To study and understand the present working procedure of the systems in detail. b) To develop warehouse software and hardware both in latest version of windows based open platform. c) At present, product menu recognize a box as single item and assigns a location. We would like to store variety of items inside the single box of same size and store at one location. The new system should have a sub menu to show list of the items available in each box. On the other hand, by giving the part number or ID number of the item, system should show location and box in which it is stored. When we wish to draw any item from the list, the respective box has to be delivered at output conveyor, by giving the part number/ID and box has to be relocated in the same place after picking the ordered item. Stock position of the item also has to be updated accordingly. d) To include above requirement and to have latest version of Warehouse Management System, required software along with hardware like server, hubs and operating terminals are to be developed. e) On line Bar code labeling station has to be modified to check the weight of only the box / bin with items / spares and not for normal boxes. Whenever the box /bin with items /spares is sent of ASRS its weight is to be recorded on line near barcode in database. Whenever the box / bin with items /spares is retrieved from ASRS, same needs to be weighed again. This box / bin with items / spares will be taken back to on line weighing unit after taking out the necessary item/ spare and weighed in the on line weighing unit on the conveyor. Exact deviation shall be set during installation period. A prompt is needed for user to know about whether there is any deviation in initial weight and delivery time weight. The history needs to be stored for multiple movement of the same bin in and out of ASRS. This online weighing scale (on the conveyor line) with Digital Display and recording facilities of actual weight and labeled weight is required near Bar code printers. f) PLC interfacing with the new server is either by incorporating latest version of the existing OMRON PLC or by equivalent and branded new PLC compatible with the existing system. g) New system should have facility for backup of all data including input, output, stock and day stock for a minimum period of one year. These data should be stored in the external RAID storing device with latest version and high capacity. h) All servers should have CD/DVD Read/Write drive. i) The upgradation of hardware should take care of the proper communication between code reading heads and PLC. Any interface modules required for this, are to be supplied by the contractor.
Page 14 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Presently, the following OMRON make PLC CPU, I/O modules, Power supply units and their quantities are installed in our existing ASRS systems. 1) Details of existing PLC CPU, I/O modules, Power supply units at MYSORE plant. Sl No 1 2 3 4 5 Input & buffer conveyor 1 no 6 nos 14 nos --Warehouse Conveyor 1 no 11 nos 18 nos --Stacker Crane 4 nos 8 nos 20 nos 8 nos 4 nos Transfer car 1 no 1 no 4 nos 1 no -Total

PLC CPU and I/Os CPU Model: SYSMAC C200HG CPU43 I/O Module: OC226N I/O Module: ID212 I/O Module: OD21A Telescopic fork Position control unit NC112 Power supply unit to PLC & I/O modules

7 nos 26 nos 56 nos 9 nos 4 nos

2 nos

3 nos

4 nos

1no

10 nos

2) Details of existing PLC CPU, I/O modules, Power supply units at SALBONI plant. Sl No 1 2 3 4 5 Input & buffer conveyor 1 no 8 nos 17 nos --Warehouse Conveyor 1 no 11 nos 17 nos --Stacker Crane 4 nos 8 nos 20 nos 8 nos 4 nos Transfer car 1 no 1 no 4 nos 1 no -Total

PLC CPU and I/Os CPU Model: SYSMAC C200HG CPU43 I/O Module: OC226N I/O Module: ID212 I/O Module: OD21A Telescopic fork Position control unit NC112 Power supply unit to PLC & I/O modules

7 nos 28 nos 58 nos 9 nos 4 nos

3 nos

3 nos

4 nos

1nos

11 nos

Page 15 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

III. Technical specifications for upgradation of existing software and related hardware of automatic storage and retrieval system (ASRS). a) The Warehouse Management System (WMS) should be developed in newer version of software in windows based open platform, and related hardware like server, hubs, communication modules and operating terminals, etc., should be of latest version. b) The WMS should have the provision to store varieties of items inside the single box of same size and to store and retrieve from warehouse. The sub menu of the box should be able to have multiple entries and by giving the part no. of the sub menu items. System should show and retrieve if required the box containing that item. The box has to be relocated after picking the required item and stock position has to be updated. c) The WMS should have new Barcode labeling station and it should check the weight of the box/bin and store this information in database. The system should display to the operator if there is any difference in the weight of the box. History should be stored for multiple movement of the same box. Digital display of the weight of the box to be provided near barcode printer. IV. Other Requirements : a) Installation and commissioning: Installation, commissioning and proving of performance to be carried out by the supplier at BRBNMPL Mysore and Salboni sites within stipulated period as early as possible, to the satisfaction of BRBNMPL. b) Spares and Service Support: Bill of material and cost of components need to be submitted along with the offer. Supplier shall attend periodical and breakdown maintenance of the machine during the warranty period without any additional cost. Supplier shall also ensure availability and supply of spare parts for minimum seven years from the date of issue of FAC. c) All the bought out item used should be of reputed make and easily available in the Indian market. d) Detailed Electrical and Mechanical drawings should be provided by the supplier. e) All the structural functional parameters should be matched one to one with existing system. However, internal construction is the discretion of supplier and it is his sole responsibility to ensure the intended performance of the proposed system upgradation. f) Documentation and training to user / Maintenance: Supplier shall impart proper training to the operator and maintenance crew for trouble free operation and maintenance of the machine. The documents generated for this project is/will be sole property of BRBNMPL and should not be used/divulged for any other purpose. All relevant product information such as user manual, technical specification sheet etc should be submitted along with the offer. Supplier shall submit 3 sets of User Manual, Maintenance Manual (Parts catalogue, spare list, Electrical Diagram, Electrical/Electronics components details, etc.,). g) Tools and Tackles: All tools & tackles, equipments and other required facilities for un-loading, shifting of equipment to the workplace and erection & commissioning of the system shall be arranged by the contractor. h) Modifications: Supplier shall agree for any minor modifications in system upgradation (without having any additional financial implications) to match with specific requirement of BRBNMPL. i) Final Acceptance Test (FAT) and Final Acceptance Certificate (FAC): The Upgraded system shall be tested for 6 days in real working environment and Final Acceptance Certificate will be issued based on the satisfactory performance during the FAT. j) Supplier shall fill the following compliance formats and submit along with technical bid without fail. The reply to points shall be specific and they should not write like Refer catalogue, etc.,

Page 16 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

COMPLIANCESTATEMENTS
TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

1) Compliance statement - Technical

The following details of offered system shall be furnished. (Tenderer may enclose separate sheets with details if required) Sl No 1 2 3 4 5 6 7 8 9 10 11 12 13 14 DESCRIPTION Front end tool Back end Database Server-Operating system Client-Operating system Compatible Browsers Application server Database server PCs Details Back up Device Network Switch Barcode Printer Barcode reader scanner with connectivity Weighting Station with display PLC make & version REQUIREMENT Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify Please Specify DETAILS OF OFFERED SYSTEM REMARKS

Page 17 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

2) Compliance Statement - Others

Sl No 1
DESCRIPTION

Tenderer Statement Accepted/ Not Accepted Accepted/ Not Accepted Accepted/ Not Accepted Accepted/ Not Accepted Accepted/ Not Accepted 2011-12

Deviation (If any)

2 3 4 5

Upgradation of existing software and related hardware of automatic storage and retrieval system (ASRS) strictly as per our requirement given in this tender All the terms & conditions mentioned in the tender are accepted. Warranty period of one year from date of final acceptance Delivery, installation and commissioning Period as per tender is accepted Payment terms as per tender is accepted Financial soundness Actual turnover Net profit Net worth of the firm Experience 2010-11

2012-13

Work Company order no & name date

Detail of work

Order value

Date of completion

Note: Tenderers attention is drawn to GIT clause 17 and GIT sub-clause 10.1. The Tenderer is to provide the required details, information, confirmations, etc accordingly, failing which their tender is liable to be ignored.

We _________________________(name of company) confirm that the product offered is as per the specification & scope of work as mentioned above and enclose herewith the catalogue/brochure/technical literature of the item offered and also we confirm to accept scope of work mentioned above. Name&Signatureoftheauthorizedperson: Place: Date:
(Duly filled & signed compliance statement given above has to be submitted along with the Part-I Technocommercial bid of the tender.)
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Details of documents The following documents and information shall be submitted together with the Techno Commercial offer : 1) Brief description of the company/organization, including its structure and the number of employees. Name of the firm and complete address including branches; if any: Status of the firm: Proprietor / Partnership / Regd. Company / Co-op. Society 2) Bankers and their Address. 3) Copies of valid VAT/CST, Service Tax, PAN details. 4) Reference list of major clients and projects of similar nature executed in the last 5 years giving nature & scope of services, method & technology applied, manpower deployed & other relevant details like Supply order/LOI/satisfactory performance certificate. 5) Documents in support of work experience. e.g. work completion certificate, PO/WO copies. 6) Financial status including income statement, audited balance sheets & P & L accounts, turnover for the last 3 years, 7) List of employees with qualifications & experiences retained by the firm as resource persons. 8) Details of technology adopted as well as Consultants/Associates having existing contract with the firm for various specialized jobs. 9) The firm should give a declaration that they have not been blacklisted / debarred from dealing by Government of India/BRBNMPL in the past 5 years. 10) Pre-Contract Integrity Pact as per sectionXX duly filled, signed and company seal affixed.

Page 19 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section VIII: Quality Control Requirements

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

1) As mentioned in the Specification & Scope of work in Section VII of this tender. 2) All supplies & installation shall be subject to inspection on receipt of stores at destination as specified in the work order. The decision of the inspection officer or any other person nominated by the purchaser, as regards quality or quantity of supplies delivered shall be final. The inspection officer is entitled to reject any or all of the supplies. 3) Even in cases, if prior inspection of stores before dispatch is arranged, the purchaser shall be entitled to reject any or all the supplies on receipt, if not found complying with terms of the contract. 4) Rejection of Materials: In case of rejection of supplied material, the contractor shall have to remove the rejected material and shall supply good material. 5) Final Acceptance Test (FAT) and Final Acceptance Certificate (FAC): The Upgraded system shall be tested for 6 days in real working environment and Final Acceptance Certificate (FAC) will be issued based on the satisfactory performance during the FAT.

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)

Page 20 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section IX: Qualification/ Eligibility Criteria.

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

I. Eligibility for participating in Tender:

The Tenderer should be in the field of Design, Manufacture & supply or supply & installations of automation of Software and required Hardware of any of Automatic Storage and Retrieval system of similar works of at least any one of the following;
a) Tenderer should have successfully completed three (3) similar works each costing not less than ` 64.0 lakhs during last 7 years ending 31/03/2013. OR b) Tenderer should have successfully completed two (2) similar works each costing not less than ` 80.0 lakhs during last 7 years ending 31/03/2013. OR c) Tenderer should have successfully completed one (1) similar work costing not less than ` 128.0 lakhs during last 7 years ending 31/03/2013.

Similar work means: Similar type of work experience in automation of Software and required Hardware of any of Automatic Storage and Retrieval system. Note: Documentary proof for the above qualifying criterion should be submitted along with your offer duly signed by authorized signatory.

II) Capability Equipment & manufacturing facilities:

The Tenderer must have an annual capacity to manufacture and supply at least one automation software and related hardware of any Automatic Storage and Retrieval system (ASRS). To prove that bidder should submit the relevant documentary evidence in respect of manufacturing facilities available with them. Note: Documentary proof for the above qualifying criterion should be submitted along with your offer duly signed by authorized signatory.

III) Financial standings:

Average annual turnover of the bidder during last three years ending 31/03/2013 should be more than ` 48 lakhs and it should be reflected in audited financial report for the said period otherwise should be certified by chartered accountants. Financial years 2010-11 2011-12 2012-13 Actual turnover

Bidder should have not suffered any financial loss for more than one year during last three years ending 31/03/2013. The net worth of the firm should not have eroded by more than 30% in the last 3 years ending 31/03/2013. All financial standing data like P/L accounts, balance sheets etc., should be duly certified by Chartered Accountants.
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IV) General: 1) The Tenderer should be registered in INDIA under State VAT Act / Central Sales Tax Act / also to be registered under Central Excise Act (if applicable). 2) Foreign suppliers may submit their quote through their Indian agents/representatives. 3) Quoted currency should preferably be in INR only. 4) Indian bidders should submit valid PAN, VAT/CST, Service Tax registration certificates along with their techno-commercial bid. 5) The firm should confirm that they are competent and legally authorized to submit the tender and / or to enter into legally binding contract. 6) Technical offers should be accompanied by the catalogue / brochure of the item/system offered with clear mentioning of make & model no. 7) The firm should give a declaration that they have not been blacklisted / debarred for dealing by BRBNMPL / Government of India in the past 5 years. 8) The tenderer shall enclose a confidentiality statement duly signed and stamped as below; The information, which is contained in this document will not, in whole or in part be reproduced, transferred to other documents/electronic media or disclosed to others without written consent.

We _____________________(name of the company) have enclosed supportive documents pertaining to the above requirements.

Authorized signature with stamp

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)

Page 22 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section X: Tender Form

Date To Bharatiya Reserve Bank Note Mudran Private Limited (Wholly owned Subsidiary of Reserve Bank of India) Note Mudran Nagar, Mysore 570003. Ref: Tender No : 071/MYS/Maint(P)/2013-14, dated : 18/10/2013 for Design, Supply, Installation & Commissioning, for up-gradation of existing software and related hardware of Automatic Storage and Retrieval System (ASRS) one set each for Mysore and Salboni Plants. We, the undersigned have examined the above mentioned tender document, including amendment No. ------, dated __________________ (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver .. (description of goods and services) in conformity with your above referred document for the sum of refer our Financial Bid Part-II , attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V "Special Conditions of Contract", for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to as required in the GIT clause 19, read with modification, if any in Section-Ill "Special Instructions to Tenderers" or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender. Dated this _______ day of ____ For & on behalf of (Signature with date)

(Name and designation) Duly authorized to sign tender for and on behalf of .

Page 23 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Section XI: Price Schedule

Proforma of Price-Bid for Design, Supply, Installation & Commissioning, for up-gradation of existing software and related hardware of Automatic Storage and Retrieval Systems (ASRS), strictly as per our requirement mentioned in Section VII: Technical Specifications & Scope of work of this tender. From, Date: ... Company Name, BRBNMPL Vendor Registration No: (If provisionally registered) Address. To The Director (Operations), BRBNMPL, Note Mudran Nagar, MYSORE - 570 003. Dear Sir, Sub: Price bid for Design, Manufacturing, Supply, Installation and Commissioning for up-gradation of existing software and related hardware of Automatic Storage and Retrieval Systems (ASRS). Ref: Your Tender No: 071/MYS/MAINT(P) /2013-14, dated: 18/10/2013 We have received your tender cited above and we are pleased to enclose the following as our commercial bid for your kind consideration. CST Total Price in (`) Freight, Installation & Excise Against Form-C/ Packing Basic Insurance commissioning, Service tax, (F.O.R BRBNMPL Duty. Unit of VAT@% as Price expenses & other training, demo if any (`) Item Description Total Qty. reqd. stores, Mysore and (`) Measur applicable, please (`) if any(`) charges, if charge etc. Salboni inclusive ement any, (`) (`) all complete) specify (`) 2 (Two) Supply, installation & (One set each for commissioning, up-gradation Set Mysore and of existing software and Salboni Plants) related hardware of ASRS Total price (all inclusive) in words .. Note: Bidders may enclose separate sheet, if required, to give price break up. 1. We confirm that the price quoted will be valid till completion of the order. 2. We enclose herewith list of fast moving / initial spares and this price will be valid for two years from date of FAT (Final Acceptance Test). 3. We confirm the availability and supply of spare parts for minimum seven years from date of FAT Thanking you, Yours faithfully, ( ) Seal Signature with date. Name Note : i) Price should be quoted exactly as per the format given above . ii) Price bids with conditions /Counter conditions are liable for rejection (To be filled, signed & stamped and submitted as Financial Bid Part II) Page 24 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

Sl No

Section XII: Questionnaire

TENDER No : 071/MYS/MAINT(P)/2013-14 dated : 18/10/2013

The Tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a question / issue do not apply to a tenderer, the same should be answered with the remark not applicable". Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/ evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question / issues, its tender will be liable to be ignored. 1. Brief description of goods and services offered: 2. Offer is valid for acceptance up to :180 days from date of tender opening 3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority. Also submit copy of VAT/CST registration certificate (TIN No.). 4. Status: a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/ or the present BRBNMPL and/ or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry / Dept. of Government of India or by any State Govt. 7. Whether Technical & Financial Bid is kept in two separate sealed covers with clear superscription on the envelopes and these two covers are put in a big cover marking Tender details? 8. Whether required EMD and cost of tender documents in the form of DD is submitted along with the techno-commercial bid. 9. We_____________________________(name of the company) confirm that we abide by all the terms & conditions of this tender and we dont have any counter conditions. (Signature with date) (Full name, designation & address of the person duly authorized sign on behalf of the tenderer) For and on behalf of (Name, address and stamp of the tendering firm) (To be signed & stamped and submitted along with Techno-commercial Bid Part I)
Page 25 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURERS AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS

(The above Sections shall be downloaded website: www.brbnmpl.co.in under the section Downloads and signed & stamped and to be submitted along with the Techno-Commercial Bid Part I as acceptance of terms & conditions. (Offer submitted without the signed copies of these sections shall liable to be rejected)

(To be signed & stamped and submitted along with Techno-commercial Bid Part I)

Page 26 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

(To be executed on plain paper)

SECTION XX: PRE-CONTRACT INTEGRITY PACT

General

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made on day of the month of .. 2013 between on one hand, BRBNMPL through Shri S.Thalikerappa, Deputy General Manager, on behalf of the Managing Director hereinafter called the BUYER which expression shall mean and include unless the context otherwise requires his successors in office and assigns of the First Part and M/s. ______________________________ represented by Shri _______________________ hereinafter called the BIDDER / SELLER which expression shall mean and include unless the context otherwise requires his successors and permitted assigns of the Second Part. WHEREAS the BUYER proposes to procure Design, Supply, Installation & Commissioning, for up-gradation of existing software and related hardware of Automatic Storage and Retrieval Systems (ASRS) one set each for BRBNMPL Mysore and Salboni, vide tender No : 071/MYS/MAINT(P)/2013-14 dtd : 18/10/2013 and the BIDDER / SELLER is willing to offer / has offered to supply the stores and WHEREAS the BIDDER is a private company / public company / Government undertaking partnership / registered export agency constituted in accordance with the relevant law in the matter and the BUYER is a Company wholly owned by Reserve Bank of India on behalf of its Managing Director. NOW THEREFORE To avoid all forms of corruption by following a system that is fair, transparent, free from any influence / prejudiced dealings prior to, during and subsequent to currency of the contract to be entered into with a view to enabling the BUYER to obtain the desired said stores / equipment at a competitive price in conformity with the defined specifications by avoiding the high cost and the distortionary impact of corruption on public procurement and Enabling BIDDERs to abstain from bribing or indulging in any corrupt practice in order to secure the contract by providing assurance to them that their competitors will also abstain from bribing and other corrupt practices and the BUYER will commit to prevent corruption in any form by its officials by following transparent procedures. The parties hereto hereby agree to enter into this Integrity Pact and agree as follows: Definitions: In pursuance of the above Pact, for the purpose of this provision, the Buyer defines the relevant terms set forth therein as under: 1) Contract means the contract entered into between the Buyer and Bidder (or Tenderer) / Contractor for the execution of work mentioned in the preamble above. 2) Contractor means the bidder or tenderer whose tender (bid) has been accepted by the Buyer or Company whose tender (bid) has been accepted and shall be deemed to include his/its/their successors, representatives, heirs, executors and administrators unless excluded by the Contract.
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3)

Coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the procurement process or affect the execution of a contract; In order to achieve these goals, the Buyer proposes to appoint one or more External Independent Monitor/s who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above. 4) Collusive practice means a scheme or arrangement between two or more bidders, with or without the knowledge of the Buyer designed to establish bid prices at artificial, noncompetitive levels; and 5) Corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution; 6) External Independent Monitor means a person, hereinafter referred to as EIM, appointed, in accordance with Section 9 below, to verify compliance with this agreement. 7) Fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Buyer and includes collusive practices among Bidders (Prior to or after bid submission) designed to establish bid prices at artificial, non-competitive levels and to deprive the Buyer of the benefits of free and open competition; 8) Party means a signatory to this agreement. 9) Purchaser or Buyer means Bharatiya Reserve Bank Note Mudran Private Limited, incorporated under the Companies Act 1956, having their registered Office at Bangalore 560029 and includes their successors. 10) Bidder or Tenderer means the person, firm or company submitting a tender (bid) against the invitation to Tender (bid) and includes his/its/their staff, consultants, parent and associate and subsidiary companies, agents, consortium and joint venture partners, sub-contractors and suppliers, heirs, executors, administrators, representatives, successors. 1. Commitments of the Buyer 1. The BUYER commits itself to take all measures necessary to prevent corruption and to observe the following principles: 1.1 The BUYER undertakes that no official of the BUYER connected directly or indirectly with the contract will demand, take a promise for or accept, directly or through intermediaries, any bribe, consideration, gift, reward, favour or any material or immaterial benefit or any other advantage from the BIDDER either for themselves or for any person, organization or third party related to the contract in exchange for an advantage in the bidding process bid evaluation, contracting or implementation process related to the contract. 1.2 The BUYER will during the pre-contract stage treat all BIDDERS alike and will provide to all BIDDERS the same information and will not provide any such information to any particular BIDDER which could afford an advantage to that particular BIDDER in comparison to other BIDDERS. 1.3 All the officials of the BUYERS will report to the Director (Operations) / General Manager of any attempted or completed breaches of the above commitments as well as any substantial suspicion of such a breach. 2. In case any such preceding misconduct on the part of such official(s) is reported by the BIDDER to the BUYER with full and verifiable facts and the same is prima facie found to be correct by the BUYER, necessary disciplinary proceedings or any other
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action as deemed fit including criminal proceedings may be initiated by the BUYER and such a person shall be debarred from further dealings related to the contract process. In such a case while an enquiry is being conducted by the BUYER, the proceedings under the contract would not be stalled. 2. Commitments of BIDDERS 2.1 The BIDDER commits itself to take all measures necessary to prevent corrupt practices, unfair means and illegal activities during any stage of its bid or during any pre-contract or post-contract stage in order to secure the contract or in furtherance to secure it and in particular, commit itself to the following: 2.1.1 The BIDDER will not offer directly or through intermediaries any bribe, gift consideration, reward, favour, any material or immaterial benefit, other advantage, commission, fees brokerage or inducement to any official of the BUYER connected directly or indirectly with the bidding process or to any person, organization or third party related to a contract in exchange for any advantage in the bidding, evaluation, contracting and implementation of the contract. 2.1.2 The BIDDER further undertakes that it has not given, offered, promised to give directly or indirectly any bribe, gift, consideration, reward, favour any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the BUYER or otherwise in procuring the Contract or forbearing to do or having done any act in relation to the obtaining or execution of the contract or any other contract with the Government for showing or forbearing to show favour or disfavor to any person in relation to the contract or any other contract with buyer. 2.1.3 BIDDERS of foreign origin shall disclose the name and address of the Agents / representatives in India, if any. Similarly, the bidders of Indian nationality shall furnish the name and address of the foreign principals, if any. 2.1.4 BIDDERS shall disclose the payments to be made by them to agents / brokers or any other intermediary in connection with this bid / contract. 2.1.5 The BIDDER further confirms and declares to the BUYER that the BIDDER is the original manufacturer / integrator / authorized Government sponsored export entity of the stores and has not engaged any individual or firm or company whether Indian or foreign to intercede facilitate or in any way to recommend to the BUYER or any of its functionaries, whether official or unofficially to the award of the contract to the BIDDER, nor has any amount been paid, promised or intended to be paid to any such individual firm or company in respect of any such intercession, facilitation or recommendation. 2.1.6 The BIDDER, either while presenting the bid or during pre-contract negotiations or before signing the contract shall disclose any payment he has made is commented to or intends to make to officials of the BUYER or their family members agents brokers or any other intermediaries in connection with the contract and the details of services agreed upon for such payments. 2.1.7 The BIDDER will not collude with other parties interested in the contract to impair the transparency fairness and progress of the bidding process, bid evaluation contracting and implementation of the contract. 2.1.8 The BIDDER will not accept any advantage in exchange for any corrupt practice unfair means and illegal activities. 2.1.9 The BIDDER shall not use improperly for purposes of competition or personal gain, or pass on to others any information provided by the BUYER as part of the business
Page 29 of 34 Tender No: 071/MYS/MAINT(P)/2013-14

relationship regarding plans, technical proposals and business details including information contained in any electronic data carrier. The BIDDER also undertakes to exercise due and adequate are lest any such information is divulged. 2.1.10 The BIDDER commits to refrain from giving any complaint directly or through any other manner without supporting it with full and verifiable facts. 2.1.11 The BIDDER shall not instigate or cause to instigate any third person to commit any of the actions mentioned above. 2.1.12 If the BIDDER or any employee of the BIDDER or any person acting on behalf of the BIDDER either directly or indirectly is a relative of any serving / ex-employees of the officers of the BUYER or alternatively if any relative of any serving / exemployees of the officers of the BUYER has financial interest / stake in the BIDDERs firm, the same shall be disclosed by the BIDDER at the time of filing of tender. The term relative for this purpose would be as defined in Section 6 of the Companies Act, 1956. 2.1.13 The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings of transaction directly or indirectly with any employee of the BUYER. 3. Disqualification from tender process and exclusion from future contracts. 3.1 If the Bidder, before contract award has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Buyer is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason. 3.2 If the Bidder / Contractor has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Buyer is entitled also to exclude the Bidder I Contractor from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 1 year and maximum of 3 years. 3.3 A transgression is considered to have occurred if the Buyer after due consideration of the available evidence, concludes that no reasonable doubt is possible. 3.4 The Bidder/ Contractor accepts and undertakes to respect and uphold the Buyer's absolute right to resort to and impose such exclusion after giving opportunity of hearing to the bidder. This undertaking is given freely and after obtaining independent legal advice. 3.5 If the Bidder / Contractor can prove that he has restored / recouped the damage caused by him and has installed a suitable corruption prevention system, the Buyer may revoke the exclusion prematurely, provided such systems has been audited by an independent agency. 4. Compensation for Damages 4.1 If the Buyer has disqualified the Bidder from the tender process prior to the award according to Section 3, the Buyer is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit / Bid Security.

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4.2 If the Buyer has terminated the contract according to Section 3 or if the Buyer is entitled to terminate the contract according to Section 3, the Buyer shall be entitled to demand and recover from the Contractor liquidated damages equivalent to Security Deposit I Performance Bank Guarantee. 5. Previous Transgression 5.1. The BIDDER declares that no previous transgression occurred in the last three years immediately before signing of this Integrity Pact, with any other company in any country confirming to anti-corruption approach in respect of any corrupt practices envisaged hereunder or with any Public Sector Enterprise in India or any Government Department in India that could justify BIDDERs exclusion from the tender process. 5.2. The BIDDER agrees that if it makes incorrect statement on this subject BIDDER can be disqualified from the tender process or the contract already awarded, can be terminated for such reason. 6. Earnest Money (Security Deposit) 6.1 While submitting commercial bid, the BIDDER shall deposit an amount of ` 3.2 Lakhs as Earnest Money / Security Deposit, with the BUYER through any of the following instruments: Bank Draft or a Pay Order in favour of BRBNMPL, A confirmed guarantee by an Indian Nationalised Bank promising payment of the guaranteed sum to the BUYER or demand within three working days without any demur whatsoever and without seeking any reasons whatsoever. The demand for payment by the BUYER shall be treated as conclusive proof of payment. Any other mode or through any other instrument (as specified in the tender document). 6.2 The Earnest Money / Security Deposit shall be valid for 60 days after complete conclusion of the contractual obligations to the complete satisfaction of both the BIDDER and the BUYER and after completion of warranty period. 6.3 In case of successful BIDDER a clause would also be incorporated in the Article pertaining to Performance Bond in the Purchase Contract that the provisions of Sanctions for Violation shall be applicable for forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the same by assigning reason for imposing sanction to violation of this Pact. 6.4 No interest shall be payable by the BUYER to the BIDDER on Earnest Money / Security Deposit for the period of its currency. 7. Sanctions for Violations 7.1 Any breach of the aforesaid provisions by the BIDDER or any one employed by it or acting on its behalf (whether with or without the knowledge of the BIDDER) shall entitle the BUYER to take all or any one of the following actions wherever recurred. i) To immediately call off the pre-contract negotiations after assigning any reason. However, the proceedings with the other BIDDER(s) would continue. ii) The Earnest Money Deposit (in pre-contract stage) and / or Security Deposit / Performance Bond (after the contract is signed) shall stand forfeited either fully or partially as decided by the BUYER and the BUYER shall assign reason therefore.
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iii) To immediately cancel the contract if already signed, without giving any compensation to the BIDDER. iv) To recover all sums already paid by the BUYER and in case an Indian BIDDER with interest thereon at 2% higher than the prevailing Prime Lending Rate of State Bank of India, while in case of BIDDER from a country other than India with interest thereon at 2% higher than the LIBOR. If any outstanding payment is due to the BIDDER from the BUYER in connection with any other contract for other stores, such outstanding payment could also be utilized to recover the aforesaid sum and interest. v) To encash the advance bank guarantee and performance bond / warranty bond if furnished by the BIDDER in order to recover payments already made by the BUYER along with interest. vi) To cancel all or any other contracts with the BIDDER. The BIDDER shall be liable to pay compensation for any loss or damage to the BUYER resulting from such cancellation / rescission and the BUYER shall be entitled to deduct the amount so payable from the money due to the BIDDER. vii)To debar the BIDDER from participating in future bidding processes of the buyer for a minimum period of 5 years, which may be further extended at the discretion of the BUYER. viii) To recover all sums paid in violation of this Pact by BIDDER(s) any middlemen or agent or broker with a view to securing the contract. ix) In cases where irrevocable Letters of Credit have been received in respect of any contract signed by the BUYER with the BIDDER, the same shall not be opened. x) Forfeiture of Performance Bond in case of a decision by the BUYER to seek for the forfeiture for imposing sanction for violation of this Pact. 7.2 The BUYER will be entitled to take all or any of the actions mentioned at para 7.1 (i) to (x) of this Pact also on the Commission by the BIDDER or any one employed by it or acting on its behalf (whether with or without the knowledge of the BIDDER) of an offence as defined in Chapter IX of the Indian Penal Code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted for prevention of corruption. 7.3 The decision of the BUYER to the effect that a breach of the provisions of this Pact has been committed by the BIDDER shall be final and conclusive on the BIDDER. However, the BIDDER can approach the independent Monitor (s) appointed for the purposes of this Pact. 8. Fall Clause 8.1 The BIDDER undertakes that it has not supplied / is not supplying similar product / systems or sub-systems at a price lower than that offered in the present bid in respect of any other customer, Ministry / Department of the Government of India or PSU and if it is found at any stage that similar products / systems or such systems was supplied by the BIDDER to any other Ministry / Department of the Government of India or a PSU at a lower price, then, that very price with due allowance for elapsed time would be applicable to the present case and the difference in the cost would be refunded by the BIDDER to the BUYER if the contract has already been concluded.

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9. External Independent Monitor / Monitors Name : V.SANTHANA RAMAN, E-MAIL: v.santhanaraman@gmail.com 9.1 The BUYER appoints competent and credible external independent Monitor for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement. 9.2 The Monitor is not subject to instructions by the representatives of the parties and performs his functions, neutrally and independently. He reports to the Chairperson of the Board of the Buyer. 9.3 The Contractor accepts that the Monitor has the right to access without restriction to all Tender/Contract documentation of the Buyer including that provided by the Contractor. The Contractor will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to tender/contract documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder / Contractor / Subcontractor with confidentiality, provided that this clause is subject to the general confidentiality clause. 9.4 The Buyer will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Buyer and the Contractor. The parties offer to the Monitor the option to participate in such meetings. 9.5 As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Buyer and request the Management to discontinue or heal the violation, or to take other relevant action. The monitor can in this regard submit non-binding recommendations. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, Independent External Monitor shall give an opportunity to the bidder/contractor to present its case before makings its recommendations to the management of the buyer. 9.6 The Monitor will submit a written report to the Chairperson of the Board of the Buyer within 8 to 10 weeks from the date of reference or intimation to him by the 'Buyer' and, should the occasion arise, submit proposals for correcting problematic situations. 9.7 Monitor shall be entitled to compensation on the same terms as being extended to / provided to Outside Expert Committee members / Chairman as prevailing with Buyer. 9.8 If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India. 9.9 The word 'Monitor' would include both singular and plural. 10. Facilitation of Investigation In case of any allegation of violation of any provisions of this Pact or payment of commission, the BUYER or its agencies shall be entitled to examine all the documents including the Book of Accounts of the BIDDER and the BIDDER shall provide necessary information and documents in English and shall extend all possible help for the purpose of such examination.

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11. Law and Place of Jurisdiction This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the BUYER. 12. Other Legal Actions 12.1 The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow in accordance with the provisions of the extant law in force relating to any civil or criminal proceedings. 12.2 Changes and supplements as well as termination notices need to be made in writing. 12.3 It the Contractor is a partnership or a consortium this agreement must be signed by all partners or consortium members. 13. Validity 13.1 The validity of this Integrity Pact shall be from the date of its signing and valid for 60 days after complete conclusion of the contractual obligations to the complete satisfaction of both the BUYER and the BIDDER and after completion of warranty period. In case the BIDDER is unsuccessful this Integrity Pact shall expire after one year from the date of the signing of the contract. If any claim is made/lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged/determined by Chairman of the buyer. 13.2 Should one or several provisions of this Pact turn out to be invalid, the remainder of this Pact shall remain valid. In this case the parties will strive to come to an agreement to their original intentions. 14. The parties hereby sign this integrity pact at..... on...

BUYER

BIDDER

Name of the Officer : S.Thalikerappa Designation : Deputy General Manager

Authorised signatory of the Bidder

Witness

Witness

1. ________________________

1. _______________________

2. ________________________

2. _______________________

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