The Evolution of ERP Systems: A Historical Perspective
The Evolution of ERP Systems: A Historical Perspective
The Evolution of ERP Systems: A Historical Perspective
Chapter I
ERP systems are now ubiquitous in large businesses and the current move by vendors is to repackage them for small to medium enterprises (SMEs) !his migration has many consequences that have to be addressed through understand" ing the history and evolution of ERP systems and their current architectures !he advantages and disadvantages of the ERP systems will impact their penetration in this new market !he market position and general strategy of the ma#or systems providers in preparation for this push are described !he chapter concludes that the growth and success of ERP adoption and development in the new millennium will depend on the legacy ERP system$s capability of e%tending to &ustomer Relationship Management (&RM)' Supply &hain Management (S&M) and other e%tended modules' and integration with the (nternet"enabled applications
INTROD CTION
!he unprecedented growth of information and communication technolo" gies ((&!) driven by microelectronics' computer hardware and software systems has influenced all facets of computing applications across organi)a"
&opyright * +,,+' (dea -roup Publishing
tions Simultaneously the business environment is becoming increasingly comple% with functional units requiring more and more inter"functional data flow for decision making' timely and efficient procurement of product parts' management of inventory' accounting' human resources and distribution of goods and services (n this conte%t' management of organi)ations needs efficient information systems to improve competitiveness by cost reduction and better logistics (t is universally recogni)ed by large and small"to" medium"si)e enterprises (SME) that the capability of providing the right information at the right time brings tremendous rewards to organi)ations in a global competitive world of comple% business practices Starting in the late ./0,s and the beginning of the .//,s new software systems known in the industry as enterprise resource planning (ERP) systems have surfaced in the market targeting mainly large comple% business organi" )ations !hese comple%' e%pensive' powerful' proprietary systems are off" the"shelf solutions requiring consultants to tailor and implement them based on the company$s requirements (n many cases they force companies to reengineer their business processes to accommodate the logic of the software modules for streamlining data flow throughout the organi)ation !hese software solutions' unlike the old' traditional in"house" designed company" specific systems' are integrated multi"module commercial packages suitable for tailoring and adding 1add"ons2 as and when required !he phenomenal growth of computing power and the (nternet is bringing ever more challenges for the ERP vendors and the customers to redesign ERP products' breaking the barrier of proprietorship and customi)ation' and embracing the collaborative business over the intranet' e%tranet and the (nternet in a seamless manner !he vendors already promise many 1add"on2 modules' some of which are already in the market as a sign of acceptance of these challenges by the ERP vendors (t is a never"ending process of reengineering and development bringing new products and solutions to the ERP market ERP vendors and customers have recogni)ed the need for packages that follow open architecture' provide interchangeable modules and allow easy customi)ation and user interfacing
ness !he architecture of the software facilitates transparent integration of modules' providing flow of information between all functions within the enter" prise in a consistently visible manner &orporate computing with ERPs allows companies to implement a single integrated system by replacing or re" engineering their mostly incompatible legacy information systems 3merican Production and (nventory &ontrol Society (+,,.) has defined ERP systems as 1a method for the effective planning and controlling of all the resources needed to take' make' ship and account for customer orders in a manufacturing' distribution or service company 2 4e quote several definitions from the published literature to further e%plain the concept5 1ERP (enterprise resource planning systems) comprises of a commercial software package that promises the seamless integration of all the information flowing through the company6financial' accounting' human re" sources' supply chain and customer information2 (7avenport' .//0) 1ERP systems are configurable information systems packages that integrate informa" tion and information"based processes within and across functional areas in an organi)ation2 (8umar 9 :an ;illsgersberg' +,,,) 1<ne database' one applica" tion and a unified interface across the entire enterprise2 (!ad#er' .//0) 1ERP systems are computer"based systems designed to process an organi)ation$s transactions and facilitate integrated and real"time planning' production' and customer response2 (<$=eary' +,,.) !he concept of the ERP system can be illustrated' following 7avenport (.//0)' with the diagram in >igure .
(ac)'Office
C S T O " E R S
Sales 9 7istribution Service 3pplications
S
>inancial 3pplications
Central Data$ase
Human Resources Management
P P & I E R S
./?,s most organi)ations designed' developed and implemented centrali)ed computing systems' mostly automating their inventory control systems using inventory control packages ((&) !hese were legacy systems based on pro" gramming languages such as &<@<=' 3=-<= and ><R!R3A Material requirements planning (MRP) systems were developed in the ./B,s which involved mainly planning the product or parts requirements according to the master production schedule >ollowing this route new software systems called manufacturing resources planning (MRP (() were introduced in the ./0,s with an emphasis on optimi)ing manufacturing processes by synchro" ni)ing the materials with production requirements MRP (( included areas such as shop floor and distribution management' pro#ect management' finance' human resource and engineering ERP systems first appeared in the late ./0,s and the beginning of the .//,s with the power of enterprise"wide inter"functional coordination and integration @ased on the technological foundations of MRP and MRP ((' ERP systems integrate business processes including manufacturing' distribution' accounting' financial' human resource management' pro#ect management' inventory management' service and main" tenance' and transportation' providing accessibility' visibility and consis" tency across the enterprise 7uring the .//,s ERP vendors added more modules and functions as 1add"ons2 to the core modules giving birth to the 1e%tended ERPs 2 !hese ERP e%tensions include advanced planning and scheduling (3PS)' e" business solutions such as customer relationship management (&RM) and supply chain management (S&M) >igure + summari)es the historical events related with ERP
Figure 2: ERP evolution *+++s .//+s ./3+s ./4+s ./6+s E,ten-e- ERP Enterprise Resource Plannin0 1ERP2 "anufacturin0 Resources Plannin0 1"RP II2 "aterial Re5uirements Plannin0 1"RP2 Inventory Control Pac)a0es
Ho:
&ommon 7@MS' consistent and accurate data' improved reports Modules access same data from the central database' avoids multiple data input and update operations Minimi)es retrieving and reporting delays !ime savings' improved control by enterprise"wide analysis of organi)ational decisions &hanges in business processes easy to adapt and restructure Structured and modular design with 1add" ons 2 :endor"supported long"term contract as part of the system procurement E%tended modules such as &RM and S&M (nternet commerce' collaborative culture
Easy adaptability (mproved scalability (mproved maintenance -lobal outreach E"&ommerce' e"business
Ho: to overcome
:endor dependence
Minimi)e sensitive issues' internal politics and raise general consensus &ost may vary from thousands of dollars to millions @usiness process reengineering cost may be e%tremely high !he architecture and components of the selected system should conform to the business processes' culture and strategic goals of the organi)ation Single vendor vs multi"vendor consideration' options for 1best of breeds'2 long"term committed support ERP system may have too many features and modules so the user needs to consider carefully and implement the needful only =ook for vendor investment in R97' long" term commitment to product and services' consider (nternet"enabled systems &onsider middle"ware 1add"on2 facilities and e%tended modules such as &RM and S&M
attributed to the fact that the vendors are adding applications such as supply chain management' customer relationship management and the integration of (nternet"enabled applications for e"business More than ?,F of the >ortune .,,, companies have installed or are in the process of implementing packaged ERP systems to support their back"end business activities (8raft' +,,.) !hese packages implemented by the >ortune .,,, companies run well over the (! budgets for most SMEs ERP vendors are targeting this untapped SME market with suppos" edly scaled"back systems suitable for smaller firms by offering simple' cheaper and pre"configured easy"to"install solutions within budget and time constraints >or some vendors this may lead to offering centrally managed (nternet"enabled ERP"system"based services for SMEs to ac" cess and use anytime from anywhere
used in large enterprises of the ./B,s and ./0,s Some of these old systems were developed in"house while others were developed by different vendors using several different database management systems' languages and pack" ages' creating islands of noncompatible solutions unfit for seamless data flow between them (t was difficult to increase the capacity of such systems or the users were unable to upgrade them with the organi)ation$s business changes' strategic goals and new information technologies 3n ERP system is required to have the following characteristics5 H Modular design comprising many distinct business modules such as financial' manufacturing' accounting' distribution' etc H Cse centrali)ed common database management system (7@MS) H !he modules are integrated and provide seamless data flow among the modules' increasing operational transparency through standard interfaces H !hey are generally comple% systems involving high cost H !hey are fle%ible and offer best business practices H !hey require time"consuming tailoring and configuration setups for integrating with the company$s business functions H !he modules work in real time with online and batch processing capabilities H !hey are or soon they will be (nternet"enabled 7ifferent ERP vendors provide ERP systems with some degree of specialty but the core modules are almost the same for all of them Some of the core ERP modules found in the successful ERP systems are the following5 H 3ccounting management H >inancial management H Manufacturing management H Production management H !ransportation management H Sales 9 distribution management H ;uman resources management H Supply chain management H &ustomer relationship management H E"@usiness !he modules of an ERP system can either work as stand"alone units or several modules can be combined together to form an integrated system !he systems are usually designed to operate under several operating platforms such as CA(I' MS 4indows A!' 4indows +,,,' (@M 3(I' and ;P"CI systems S3P 3-' the largest ERP vendor' provides a number of modules with its famous RJE ERP system' which are shown in !able E Aew modules are introduced by S3P and other vendors in response to the market and technological demand such as the (nternet technology
Modules of (nternet ver sion mySAP<CO" myS3P 4orkplace myS3P myS3P E"Procurement myS3P Supply &hain Mgmt myS3P Product =ifecycle Mgmt myS3P &ustomer Relationship Mgmt @usiness (ntelligence myS3P myS3P >inancials Mobile @usiness
myS3P ;uman Resources myS3P Marketplace by S3PMarkets myS3P ;osted Solutions myS3P !echnology
Enterprise systems employ thin clientJserver (&JS) technology or clientJ fat server (&J>S) architecture' creating a decentrali)ed computing environ" ment (n a &JS system a number of client devices operated by end users such as desktop P&s request services from application servers' which in turn get the requested service"related information from the database servers !he requests may be simple data files' data values' communication services' transaction processing or master file updates !he general practice is to have three"tier architecture such as in >igure E (n this three" tier system the user interface runs on the client !o run ERP systems relatively powerful P&s (clients) and powerful servers are required where most of the hundreds of thousands of operations are performed !he clientJserver system functions are performed following three layers of logic5 = Presentation &ayer: -raphical user interface (-C() or browser for data entry or accessing system functions = Application &ayer: @usiness rules' functions' logic' and programs acting on data receivedJtransferred fromJto the database servers = Data$ase &ayer: Management of the organi)ation$s operational or transactional data including metadataL mostly employs industry standard R7@MS with structured query language (SK=) provisions !his logical arrangement helps the ERP user interface to run on the clients' the processing modules to run on the middle"tier application servers' and the database system to run on the database servers
Figure 3: T!ree$tier ERP systems arc!itecture Presentation &ayer 1#ront Tier2 Application &ayer 1"i--le Tier2
Client 9or)stations
Application Servers
Data$ase &ayer 1(ac) Tier2 Data$ase Servers Each vendor' due to historic reasons' has a specialty in one particular module area such as @aan in manufacturing' PeopleSoft in human resources management' S3P in logistics and <racle in financials !here are also about G, established and a few more newly emerging smaller and midsi)e ERP vendors including third"party developers competing for the ERP market !he result is stiff competition and feature"overlapping products difficult to differentiate 7ue to keen competition for control of the lucrative ERP market share' the vendors are continuously updating their products and adding new technology"based features =ong"term vision' commitment to service and support' module features' specialty' e%perience and financial strength for R97 are considered the ma#or vendor qualities for product selection and turnkey implementation (n the following sections we provide brief profiles of these five ERP giants
Pro-ucts
R/3,
S3P 3(1Systeme' 3nwendungen' und Produkte in 7atenverarbeitung2)' or Systems' 3pplications and Products in 7ata Processing' was started by five former (@M engineers in -ermany in ./B+ for producing integrated business application software for the manufacturing enterprise (S3P' +,,.) (ts first ERP product' RJ+' was launched in ./B/ using a mainframe"based centrali)ed database that was then redesigned as clientJserver software RJE in .//+ System RJE was a breakthrough and by ./// S3P 3- became the third largest software vendor in the world and the largest in the ERP sector with a market
share of about E?F serving over .B',,, customers in over .,, countries (n ./// S3P 3- e%tended the ERP functions by adding &RM' S&M' sales" force automation and data warehousing S3P has also invested significantly in its R97 sector with the result of newer versions of RJE E .' N ,' N ? including (nternet functionalities and other enhancements S3P$s (nternet"enabled ERP solutions are provided by the recently launched ERP product called myS3P &<M S3P has the broadest ERP functionality' capacity to spend significantly on R97' strong industry" focused solutions and long"term vision
Enterprise
solutions from PeopleSoft include modules for manufacturing' materials management' distribution' finance' human resources and supply chain plan" ning S3P 3- and <racle6with longer e%perience' stronger financial base and worldwide presence6are the main competitors to PeopleSoft Many customers comment that PeopleSoft has a culture of collaboration with customers' which makes it more fle%ible than its competitors <ne of the strengths of PeopleSoft is the recognition by its customers that it is fle%ible and collaborative !he flagship application PeopleSoft0 with scores of applications was developed by PeopleSoft with an e%penditure of DG,, million and +',,, developers over + years as a pure (nternet"based collabo" rative enterprise system 1<ur revolutionary e@usiness platform is the first open IM= platform to offer scalability and ease of use for all users PeopleSoft 0 requires no client software other than a standard 4eb browser' giving you the ability to securely run your business anytime' anywhere2 (PeopleSoft' +,,.) 1<ur e@usiness applications and consulting services enable true global operations6managing multiple currencies' languages' and business processes for more than N'N,, organi)ations in .,/ countries2 (PeopleSoft' +,,.) PeopleSoft with about .,F market share' is the third largest ERP vendor after S3P 3- and <racle
EATENDED ERP
!he proliferation of the (nternet has shown tremendous impact on every aspect of the (! sector including ERP systems becoming more and more 1(nternet"enabled2 (=awton' +,,,) !his environment of accessing systems resources from anywhere anytime has helped ERP vendors e%tend their legacy ERP systems to integrate with newer e%ternal business modules such as supply chain management' customer relationship management' sales force automation (S>3)' advanced planning and scheduling (3PS)' business intel" ligence (@()' and e"business capabilities (n fact ERP is becoming the e" business backbone for organi)ations doing online business transactions over the (nternet (nternet"based solutions are destined to improve customer satisfaction' increase marketing and sales opportunities' e%pand distribution channels' and provide more cost" effective billing and payment methods !he e%tension to S&M and &RM enables effective tri"party business relationships between the organi)ation' suppliers and the customers 3 supply chain management has sub"modules for procurement of materials' transformation of the materials into products and distribution of products to customers 1Successful supply chain management allows an enterprise to anticipate demand and deliver the right product to the right place at the right time at the lowest possible cost to satisfy its customers 7ramatic savings can be achieved in inventory reduction' transportation costs and reduced spoilage by
matching supply with actual demand2 ((@M' +,,.) 4ith the deployment of a &RM' organi)ations are able to gather knowledge about their custom" ers' opening opportunities to assess customer needs' values and costs throughout the business life cycle for better understanding and investment decisions !he sub"modules found in typical &RM packages are market" ing' sales' customer service and support systems using (nternet and other access facilities with the intention of increasing customer loyalty through improved customer satisfaction E"commerce is the conduct of business transactions among organi)a" tions with the support of networked information and communication tech" nologies' especially utili)ing (nternet applications such as the 4eb and e" mail' effectively reaching global customers 3doption of e"commerce and e" business solutions' especially business"to"business (@+@) solutions' are seen by many as the wave of current and future e%tensions of traditional ERP systems of most small' medium and large vendors !he front"end 4eb"based (nternet"business applications are integrated with the back" office ERP"based applications' enabling business transactions such as order placement' pur" chasing' inventory updates' employee benefits' etc to take place between the customers' suppliers and the enterprise based on reliable' relevant data and applications instantly in a border"less domain !he legacy ERP systems designed to integrate enterprise functions within the four walls of the enterprise have introduced software solutions with a 4eb"interface essentially e%tending to (nternet"enabled &RM' S&M and other (nternet"business models E%amples of such e%tended ERPs are avail" able from most of the ERP vendors !hus S3P$s (nternet"enabled integrated ERP system called myS3P &<M (S3P' +,,.) is a suite of ERP' &RM and other products that can be linked together using (nternet portals !he concept of the (nternet"enabled e%tended ERP system is shown in >igure N 3n e%ample of an e%tended ERP system may be <racle$s e"business suite of ERP systems that connects to &RM and S&M <racle$s >ast>orward 4eb Store (<racle' +,,.) provides applications for establishing online stores for handling transactions and services with the possibility of linking into <racle$s ERP applications ERP and e"commerce applications of an enterprise can share a common database with the deployment of <racle 3pplications ..i (<racle' +,,.) integrating 4eb sites with ERP back"office applications @aan has integrated its ERP' &RM and S&M with manufacturing management software M 7 Edwards$ <neworld ERP package is reengineered to <ne4orld Ie (1Ie2 stands for 1e%tended enterprise2)' which enables the organi)ation to e%tend the enterprise beyond physical walls to collaborate with customers' partners' and suppliers with additional tools for business"to"business (@+@)
( A ! E R A E !
success !he Swedish ERP vendor (ntentia (nternational 3@ ((ntentia' +,,.) has a product suite called Move% that integrates ERP' &RM and other management software
capture large markets of smaller businesses' who will provide a more consistent and enduring income stream
RE#ERENCES
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