SOUTHERN POWER DISTRIBUTION COMPANY OF A.P.

LIMITED
TIRUPATI
(A Govt. of Andhra Pradesh Undertaking)

DESIGN, SUPPLY, INSTALLATION, TESTING, COMMISSIONING WITH

FIVE YEARS OF COMPREHENSIVE MAINTENANCE CONTRACT OF 100
KWp SOLAR PHOTOVOLTAIC POWER PLANT ON THE ROOF TOP OF
VIDYUTH NILAYAM, APSPDCL, TIRUPATI, AP

PART-I (TECHNICAL BID)

BID DOCUMENT No. CGM/PROJECTS/APSPDCL/SIP- 01/2013-14

The Chief General Manager/ Projects

SPDC of A.P. Ltd., 19-13-65/A
Near Srinivasa Kalyanamandapams,
Tiruchanur Road
Tirupati517 503

Phones:
Fax
: 0877-2284105
Mobile: 9440812366

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SOUTHERN POWER DISTRIBUTION COMPANY OF A.P. LTD

TIRUPATI
INVITATION FOR BIDS (IFB)
(LOCAL COMPETITITVE BIDDING)
BID NO. CGM/PROJECTS/APSPDCL /SIP- 01 /2013-14
1.
APSPDCL invites sealed bids under Local Competitive Bidding (LCB) from eligible
bidders for Design, Supply, Installation, Testing, Commissioning With Five Years of
Comprehensive Maintenance Contract of 100 Kwp Solar Photovoltaic Power Plant on the
Roof -top of Vidyuth Nilayam, APSPDCL, Tirupati, Chittoor District, Andhra Pradesh
2.

Brief description of the works is as follows:

Sub-Project
No.

CGM/PROJECTS/
APSPDCL/ SIP01 / 2013-14

District

Name of the work

Chittoor

Design, Supply, Installation, Testing,

Commissioning With Five Years of
Comprehensive Maintenance Contract
of 100 Kw Solar Photovoltaic Power
Plant on the Roof -top of Vidyuth
Nilayam, APSPDCL, Tirupati, Chittoor
District, Andhra Pradesh

Completi
on Period

Three
months

Bid security
(2%) Rs.
in lakhs

2.06

3. (a) All the interested bidders may visit www.eprocurement.gov.in to view and download
the tender documents free-of-cost from 02.05.13 at 22:00 Hrs. to 23.05.13 upto
12:00 Hrs.
3. (b) Request for sending bid documents by post will not be entertained.
4.

Those who are interested to submit bids will have to register in the above
mentioned site and also have to obtain Digital Certificates. The details and
procedure for obtaining digital certificate are mentioned in the website or contact
the helpdesk of the site.

5.0

ELIGIBILITY AND QUALIFICATION OF INTENDED BIDDERS

5.1

The intending bidders shall inter-alia meet the following conditions to qualify for the
award of contract.
1.1
Only MNRE approved organizations/ channel partners of ratings of 1A/
1B/ PSUs, who have got their products tested and qualified by any of the three
authorized test centers and who have submitted information to the test centre
about the company along with a copy to the Ministry in the MNRE format will be
eligible to participate.
1.2
The firm must have valid EPF/Service Tax/ STCC/ VAT clearance
certificate. (Pl. attach copy of valid STCC/ VAT clearance certificate)

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1.3
Having achieved a minimum annual financial turn-over of Rs 5.00 crores in
any one of the last five year exclusively in the business of solar PV alone.
(Pl. attach copy of audited balance sheet for 2008-09, 2009-10, 2010-11 and
2011-12 and 2012-13)
1.4
The firm must have designed, manufactured, tested supplied, erected,
commissioned minimum capacity of 500 KW (Cumulative over the period of last
three years) in the range of 10 kW and above and which is/are in successful
operation on the date of bid opening.
(Pl attach copies of POs and satisfactory report from previous installations in
support of the same)
1.5
The firm must have set up at least one solar power plant of 50 KW or above
capacity in the premises of reputed Government/Private buildings (or)
Grid interactive solar power developers of 1 MW size or above with proven
experience may also participate in tenders
(Pl attach copies of POs and satisfactory report from previous installations in
support of the same)
1.6
The firm must have adequate capacity to design, manufacture, test ,
supply, erect, and commission the power plant within the given time schedule.
(Pl furnish a brief write-up, backed with adequate data, explaining the available
capacity and experience (both technical and commercial) for the manufacture
and supply of the required systems and equipment within the specified time of
completion after meeting all their current commitments.)
1.7
The products must conform to minimal technical requirements/
standards for off grid/standalone/grid connected solar PV power plants /systems
to be deployed under the Jawaharlal Nehru National Solar Mission.
(Pl. attach copies of recent test certificates from SEC/ other authorized Test
Centres of MNRE, GOI as proof thereof)
1.8
The products/ systems/ devices quoted in tender should be as
per MNRE specifications.
1.9
All above criteria should be strictly followed.
only if he is eligible..

Tenderer

should

quote

6.0

BID SECURITY

6.1

The Bid Security an amount of Rs 2.06 Lakhs shall have to be submitted in original
in the form of Demand Draft in favour of Accounts Officer/ CPR/ APSPDCL/
Tirupati payable at Tirupati issued on or after 03.05.13 quoting proper Bid
Reference No. and other relevant details as required in the bid. The bid security
shall be from any scheduled Bank only.
BID PRICE

7.0

The bid price shall have to be in Indian Rupees (INR) only.

8.0

APSPDCL reserves the right to cancel/withdraw the IFB without assigning any
reason for such decision. Such decision will not incur any liability whatsoever on the
part of APSPDCL consequently.

9.0

Alternative Bids will not be considered.

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CORPORATE OFFICE : APSPDCL

BID No : CGM/PROJECTS/APSPDCL/ SIP- 01 /2013-14
Notice Inviting Tender Details
S.No
Description
1
Department Name
2

Office

3
4

Bid Number
Tender Subject

Period of work

6
7
8
9

Tender Type
Tender Category
Bid Security (INR)
Bid Security Payable to

10

Transaction Fee

11

Transaction Fee Payable

to
Schedules downloading
start date on line
Schedules downloading
closing date on line
Bid Submission closing
date on line

12
13
14

Southern Power Distribution Company of A.P. Ltd.,

(A.P.S.P.D.C.L.)
Chief General Manager, Projects, Corporate Office,
APSPDCL, Tirupati.
CGM/PROJECTS/APSPDCL/SIP- 01 /2013-14
Design, Supply, Installation, Testing, Commissioning With
Five Years of Comprehensive Maintenance Contract of
100 Kwp Solar Photovoltaic Power Plant on the Roof -top
of Vidyuth Nilayam, APSPDCL, Tirupati, AP
Within Three months from the date of issue of notice to
proceed with the work
Open
Works (System improvement project works )
Rs.2.06 Lakhs
The Bid Security shall have to be submitted in original in
the form of Demand Draft only in favour of Accounts
Officer/ CPR/ APSPDCL/ Tirupati payable at Tirupati
issued on or after 3.05.2013 quoting proper Bid Reference
No. and other relevant details as required in the bid. The
bid security shall be from any scheduled Bank only.
The participating bidder has to pay transaction fee @
0.03% of E.C.V for all works with E.C.V up to Rs.50
Crores, in favour of A.P.Technological services,
Government
of
Andhra
Pradesh,
Hyderabad
mandatorily through the electronic payment gateway as
per G.O.Ms. No.13, Dt.5.7.06. The participating bidder has
to pay @ 10.30% levied by Government of India towards
Service Tax on the above transaction fee in favour of
A.P.Technological services, Government of Andhra
Pradesh, Hyderabad through the electronic payment
gateway as per G.O.MS. No.13, dt.5.7.06.
Corpus Fund: In addition, the successful bidder has to
pay @ 0.04% of E.C.V with a cap of Rs.10,000/- at the
time of agreement, towards e-procurement corpus fund in
the shape of D.D in favour of A.P.Technological services,
Government of Andhra Pradesh, Hyderabad.
A.P.Technological services, Government of Andhra
Pradesh, Hyderabad
02.05.2013 from 22:00 hrs.
23.05.2013 Upto 12:00 hrs.
24.05.2013 upto 15:00 hrs.

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15

16
17

18
19
20
21

22
23

Last date for submission of

hard copies along with DD
towards Bid Security to
reach the Employer
Bid submission
Pre-Qualification
&
Technical Bid Opening Date
(Qualification and Eligibility
Stage and Technical Bid
Stage)
Price Bid Opening Date
(Financial Bid Stage)
Place of Tender Opening
Officer Inviting Bids/
Contact Person+
Address/E-mail id

Contact Details/Telephone,
Fax
Eligibility Criteria

27.05.2013 upto 12:00 hrs.

On Line through www.eprocurement.gov.in.
On 27.05.2013 at 15:00 Hrs.

On or after 3.06.2013 at 12:00 Hrs.

O/o. CGM/ Projects/ Corporate Office, APSPDCL, Tirupati
Chief General Manager / Projects / APSPDCL
Chief General Manager / Projects/ Corporate Office/
APSPDCL, 19-13-65/A, Near Srinivasa kalyana mandapam,
Tiruchanur Road, Tirupati.
cgmprojects@gmail.com &
cgm_proj@southernpower.ap.co.in
Cell No 9440812366 Fax No.0877-2284105
1.1 Only MNRE approved organizations/ channel partners
of ratings of 1A/ 1B/ PSUs, who have got their products
tested and qualified by any of the three authorized test
centers and who have submitted information to the test
centre about the company along with a copy to the
Ministry in the MNRE format will be eligible to participate.
1.2 The firm must have valid EPF/Service Tax/ STCC/
VAT clearance certificate.
1.3 Having achieved a minimum annual financial turn-over
of Rs 5.00 crores in any one of the last five year exclusively
in the business of solar PV alone.
1.5
The
firm
must
have
designed,
manufactured, tested supplied, erected, commissioned
minimum capacity of 500KW (Cumulative over the period
of last three years) in the range of 10 kW and above and
which is/are in successful operation on the date of bid
opening.
1.5
The firm must have set up at least one solar power
plant of 50 KW or above capacity in the
premises of
reputed
Government/Private
buildings
(or) Grid
interactive solar power developers of 1 MW size or above
with proven experience may also participate in tenders.
1.6 The firm must have adequate capacity to design ,
manufacture, test , supply, erect, and commission the
power plant within the given time schedule.

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1.7 The products must conform to minimal technical

requirements/ standards for off grid/standalone/ grid
connected solar PV power plants /systems to be deployed
under the Jawaharlal Nehru National Solar Mission.
1.8The products/ systems/ devices quoted in
should be as per MNRE specifications.

tender

1.9 All above criteria should be strictly followed. Tenderer

should quote only if he is eligible.
24

Procedure for Bid

Submission

i) Bids
shall
be
submitted
online
on
www.eprocurement.gov.in
platform
The
participating
bidders in the tender should register themselves free of
cost on e-procurement platform in the website
www.eprocurement.gov.in.
ii) Bidders can log-in to e-procurement platform in Secure
mode only by signing with the Digital certificates.
ii)
The bidders who are desirous of participating in eprocurement shall submit their technical bids, price bids as
per the standard formats available at the e-market place.
iii) The bidders should scan and upload the copies of all the
following documents in support of technical & price bids in
proof of qualification requirement duly signing on all the
statements, documents & certificates uploaded by him,
owning responsibility for their correctness/authenticity:
S.
Description
No.
Documents to be uploaded on-line as part of
Technical bid proposal
1
Technical experience certificates issued by
competent authority along with POs, agreements
2
Financial certificates for the last five years in
proof of turn-over, Balance sheets, Profit & Loss
A/c statements, Income Tax documents
3
Demand Draft towards Bid security from any
schedule Bank
4
Annexures I to VII
5
Test certificates issued by MNRE/Approved MNRE
test centres
6
Minimum guaranteed generation
7
Brief write-up, backed with adequate data,
explaining the available capacity and experience
(both technical and commercial) for the
manufacture and supply of the required systems
8
Copy of EPF/Service Tax/ STCC/ PAN/VAT
clearance certificate.
9
Any other documents if required
v) For each uploaded document on line, the bidder
should provide the index of the file names and its

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25

Rights reserved with the

Department

26

General Terms and

Conditions

contents invariably.
vi)
After uploading the documents, copies of all the
uploaded statements, certificates, documents
along
with the original Demand Draft in respect of Bid
Security (except the Price bid / offer) are to be
submitted by the bidder to the Chief General Manager /
Projects/ APSPDCL, Tirupati so as to reach before the
date and time of opening of the
technical bid. The
Department shall not hold any risk on account of postal
delay. Similarly, if any of the certificates, documents,
etc., furnished by the bidder are found to be
false/fabricated/ bogus, the bidder will be disqualified,
blacklisted and action will be initiated as deemed fit
and the Bid Security will be forfeited.
vii) The department will not hold any risk and
responsibility
regulating
non-visibility
of
the
scanned and uploaded documents.
viii) The Documents that are uploaded online on
e-market place will only be considered for
Technical
Bid Evaluation.
ix) Hard copies received after the deadline date & time,
prescribed in bid even though the bidder uploads the
bid in the e-procurement platform will be summarily
rejected treating them as late bids and/or returned
unopened to the bidder.
x) Important Notice to Contractors, Suppliers and
Department users:
In the endeavor to bring total automation of processes in
e-Procurement, the Govt. has issued orders vide
G.O.Ms.No. 13 dated. 5.7.2006 permitting integration of
electronic Payment Gateway of ICICI/HDFC Banks with eProcurement platform, which provides a facility to
participating suppliers/contractors to electronically pay
the transaction fee online using their credit cards.
APSPDCL reserves the right to accept or reject any or all of
the tender bids received without assigning any reasons
therefore. The APSPDCL also reserves the right to split the
tender and place contract on more than one bidder at its
discretion.
As per the tender bid documents.

CHIEF GENERAL MANAGER/ PROJECTS

APSPDCL, Corporate Office, 19-13-65/A,
Near Srinivasakalyanamandapams,
Tiruchanur Road, Tirupati
Mobile: 9440812366
Fax No.0877-2284105

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INSTRUCTIONS TO BIDDERS (ITB)

-8-

DETAILED TENDER NOTICE

Name of Work : Design, Supply, Installation, Testing, Commissioning
With Five Years o f Comprehensive Maintenance Contract of 100

kWp

Solar Photovoltaic Power Plant on the roof top of Vidyuth Nilayam in

APSPDCL, Tirupati
1.

ELIGIBILITY CRITERIA

1.1
Only MNRE approved organizations/ channel partners of ratings of 1A/
1B/ PSUs, who have got their products tested and qualified by any of the three
authorized test centers and who have submitted information to the test centre
about the company along with a copy to the Ministry in the MNRE format will be
eligible to participate.
1.2
The firm must have valid EPF/Service Tax/ STCC/ VAT clearance
certificate. (Pl. attach copy of valid STCC/ VAT clearance certificate)
1.3
Having achieved a minimum annual financial turn-over of Rs 5.00 crores in
any one of the last five year exclusively in the business of solar PV alone.
(Pl. attach copy of audited balance sheet for 2008-09, 2009-10, 2010-11 and
2011-12 and 2012-13)
1.6
The firm must have designed, manufactured, tested supplied, erected,
commissioned minimum capacity of 500KW (Cumulative over the period of last
three years) in the range of 10 kW and above and which is/are in successful
operation on the date of bid opening.
(Pl attach copies of POs and satisfactory report from previous installations in
support of the same)
1.5
The firm must have set up at least one solar power plant of 50 KW or above
capacity in the premises of reputed Government/Private buildings (or) Grid
interactive solar power developers of 1 MW size or above with proven experience
may also participate in tenders.
(Pl attach copies of POs and satisfactory report from previous installations in
support of the same)
1.6
The firm must have adequate capacity to design , manufacture, test ,
supply, erect, and commission the power plant within the given time schedule.
(Pl furnish a brief write-up, backed with adequate data, explaining the available
capacity and experience (both technical and commercial) for the manufacture
and supply of the required systems and equipment within the specified time of
completion after meeting all their current commitments.)
1.7
The products must conform to minimal technical requirements/
standards for off grid/standalone/grid connected solar PV power plants /systems
to be deployed under the Jawaharlal Nehru National Solar Mission.
(Pl. attach copies of recent test certificates from SEC/ other authorized Test
Centres of MNRE, GOI as proof thereof)
1.8
The products/ systems/ devices quoted in tender should be as
per MNRE specifications.
1.9
All above criteria should be strictly followed.
only if he is eligible.

-9-

Tenderer

should

quote

2.

SCOPE OF SUPPLY & WORK:

2.0 BIDDER SCOPE OF WORK

2.1 Scope of Supply & Work includes all, design, engineering, manufacture,
procurement & supply of equipment, and materials, testing at manufacturers
works, inspection, packing and forwarding, supply, unloading at site, associated
civil works, services, permits, installation and incidentals, insurance at all stages,
erection, testing and commissioning of 100 kWp Grid Interactive Solar PV Power
Plant with associated equipments and materials on turnkey basis at roof top of
APSPDCL Complex with its Comprehensive Operation & Maintenance for 5 years
thereafter.
2.2 The equipment and materials for 100kWp Grid Interactive Solar PV Power
Plant with associated system (Typical) shall include but not be limited to the
Supply, Erection, and Testing & Commissioning of the following:
Solar PV modules in array including mounting frames, structures,
foundation bolts and nuts for holding structures and module inter
connection.
Array Junction boxes, distribution boxes and fuse boxes. MCBs, Surge
Arrestors
Power Conditioning Units (PCU) with SCADA, & Weather Monitoring system
to check Solar Irradiation, Wind Speed & Ambient Temperature.
LT Power Interfacing Panel, Plant Monitoring Desk, D C Distribution board.
Digital Voltage Meter and Ammeter, Kwh meters. Metering instrument and
protection relays along with battery system.
LT Power and Control Cables including end terminations and other required
accessories for both AC & DC power.
Data acquisition system.
Lightning arrestors.
PVC pipes and accessories/trenches.
Tool kit and Earthing kit.
Metering set and protection /Isolation systems,
Earthing system for PV Array, DC power system, Lightning protection
system
Fire extinguishers , danger plates , name boards etc
Transportation of equipments from Works to Site.
Unloading, Loading of all supplied Equipments on Foundations at their
respective places.
Training of executive/technician.
Control room equipments related to solar system etc
Testing, maintenance and condition monitoring equipments.
Mandatory spares for 5 years
Any other equipment / material required to complete the 100 kWp Solar
Power Plant on turnkey Basis. .
Receipt, unloading, storage, erection, testing and commissioning of all
supplied material.

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2.3 Design of 100kWp Grid Interactive Solar Power Plant and its associated
electrical & mechanical auxiliary systems includes preparation of single line
diagrams and installation drawings, electrical lay outs, erection key diagrams,
electrical and physical clearance diagrams, design calculations for Earth- mat,
Bus Bar & Spacers etc design memorandum and other relevant drawings and
documents required for engineering of all facilities are to be provided under this
contract, are covered under Bidders scope of work.
2.4 In addition to above, the Bidder is required to measure the Solar Radiation
and other climatic conditions. The major categories of site-specific assessment
required are:
Global Solar Radiation (GSR)
Diffuse Solar Radiation (DSR)
Sunshine Duration
Temperature & Humidity
Wind Speed
2.5 Civil Works of shall be performed with respect to the following but not limited to:
o Design and construction of foundation for module mounting Structures having
modules.
o Civil foundation work of for AC Distribution Board, DC distribution Board
switchgears, etc
2. 6 Erection Work shall be performed with respect to the following but not limited to:
Solar PV Array.
Power Cables
Entire GI cable tray inside control room building
Fabrication, supply & erection of cable trays, support, brackets and
accessories in case of site fabrication cable tray.
Galvanized steel rigid/flexible conduits and accessories, Hume pipes, ferrules,
lugs,glands, terminal blocks, galvanized sheet steel junction boxes, cable
fixing clamps, nuts and bolts etc. as required.
Supply of necessary steel materials for field fabrication of cable trays,
supports, brackets, grounding system etc.
Stainless steel bolts & nuts, Washers (like Flat & Star) of suitable sizes only
shall be used in interconnection PV module, arrays etc
2.7 Pre-commissioning & Commissioning of all supplied Equipments. Test running
of Grid Connect Solar Power Plant as well as load trials at site, prior to handover
and implementation of maintenance contract.
2.8 Any other items not specifically mentioned in the specification but which are
required for erection, testing and commissioning and satisfactory operation of the
solar power plant are deemed to be included in the scope of the specification
unless specifically excluded on turnkey basis
2.9 Obtaining statutory approvals / clearances from Government Departments

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2.10 The Bidder shall arrange deployment of manpower and required consumable
during commissioning.
2.11 Power & Water as required for above Construction are to be arranged by the
Bidder.
2.12 Total Operation & Maintenance of Solar Photovoltaic Power Plant for the 5
years period including deployment of Engineering, Personnel. Technicians and
etc.
2.13 All equipment & item which are not specifically mentioned but are required
for completion of work including commissioning, operation & maintenance of
Solar Photovoltaic Power Plant, in every respect and for safe and efficient
operation and guaranteed performance without any extra cost .
2.14 Submission of following documents drawings data design and engineering
information to APSPDCL or its authorized representative for review and approval
in five copies.
(i) Detailed technical specification of all the equipments.
(ii) Design criteria.
(iii) Design calculations.
(iv) General arrangement an assembly drawings.
(v) Schematic diagram for entire electric system
(vi) G.A. drawings for, all types of structures, .
(VII) Quality assurance plans.
(viii) Test report (for type, acceptance, and routine tests).
(x) O&M Instruction s manuals and its drawings.
2.15 All drawings shall be fully corrected to agree with the actual "as built" site
conditions and submitted to APSPDCL after commissioning of the project for
record purpose.
2.16 The contractor shall forward to APSPDCL
(i) Schedule for various activities in the form of PERT Chart within a week from
the date of detailed work order.
(ii) Fortnightly site work progress report during construction period and
(iii) Monthly O&M reports after commissioning of the project.
2.17 Preparation and supply of detailed Operation, System and Maintenance
manual of Power Plant.
2.18 Establishing a system to maintain an inventory of spare parts and tools,
equipment, consumables and supplies for the facilitys and operation.
2.19 Employ and coordinate the training of personnel who will be qualified and
experienced to operate and monitor the facility and to coordinate operations of
the facility with the grid system.
2.20 Adequate insurance coverage during EPC.

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2.21.1 One Solar Observatory including testing facilities shall be installed at site
and operated by the contractor. During the O&M period, the Contractor shall keep
the measured daily data at regular interval and provide the same to APSPDCL in
electronic form. The right to use of the data shall remain with APSPDCL.
2.21.2 The grid supply connection would be provided with auto change over.
2.22 The tenderer shall provide the necessary training to identified
representative approved by A P S P D C L during the course of 5 years of CMC
for proper daily operation and maintenance of installed system after being
taken over by the APSPDCL.
2.23 Training to the user for operation and maintenance of the system after 5
years.
2.24 Supply of manual for Operation and Maintenance of all the system in
English.
2.25 Transmission and Distribution line upto ACDB.
It shall be the
responsibility of the tenderer to provide distribution system.
2.26
Provide solar module with laminated plate inside the module showing
name/ logo of manufacturer, model no. and serial no. along with RFID
2.27 SPV Power plant shall be installed as per the specifications provided in the
technical offer.
2.28 Provide sealed & tested energy meter at consumption side & generation
side of SPV Power Plant.
2.29 Civil work (grouting) for PV structure.
2.30 Fabrications, supply and the installation of suitable support for the PV
panels and other components whichever is required with the accessories.
2.31 The subsidy component receivable from MNRE (30% of project cost) shall
be obtained from MNRE itself the bidder being their channel partner for roof top/
Off grid solar projects
3.

INSTRUCTIONS TO BIDDERS

3.1 SUBSIDY FROM MNRE

3.1 100 kWp Ground Mounted Solar Power Project at APSPDCL Complex at
Tirupati with its Comprehensive Operation & Maintenance for 5 years is being set
up under the Programmee on Off-grid and Decentralized Solar Applications.
The subsidy component receivable from MNRE (30% of project cost) shall
be obtained from MNRE itself the bidder being their channel partner for roof top/
Off grid solar projects.
3.2 Payment of cost of Tender documents: The collection of cost of Tender
documents is dispensed away with, as there is no physical supply of tender
documents and also to have absolute anonymity of bidder participating in eprocurement solution. The bidders can view/download the tender documents
from the: www.eprocurement.gov.in.

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3.3 Submission of bids:

i) Bids shall be submitted online on www.eprocurement.gov.in platform. The
participating bidders in the tender should register themselves on e-procurement
platform in the website www.eprocurement.gov.in.
ii) Bidders can log-in to e-procurement platform in Secure mode only by signing
with the Digital certificates.
iii) The bidders who are desirous of participating in e-procurement shall submit
their technical bids, price bids as per the standard formats available at the emarket place.
iv) The bidders should scan and upload the copies of all the following documents
in support of technical & price bids in proof of qualification requirement duly
signing on all the statements, documents & certificates uploaded by him, owning
responsibility for their correctness/authenticity:
S.No.
Description
Documents to be uploaded on-line as part of Technical bid proposal
1
Technical experience certificates issued by competent authority along with POs,
agreements
2
Financial certificates for the last five years in proof of turn-over, Balance sheets,
Profit & Loss A/c statements, Income Tax documents
3
Demand Draft towards Bid security from any schedule Bank
4
Annexures I to VII
5
Test certificates issued by MNRE/Approved MNRE test centres
6
Minimum guaranteed generation
7
Brief write-up, backed with adequate data, explaining the available capacity and
experience (both technical and commercial) for the manufacture and supply of
the required systems
8
Copy of EPF/Service Tax/ STCC/ PAN/VAT clearance certificate.
9
Any other documents if required
v)
For each uploaded document on line, the bidder should provide the
index of the file names and its contents invariably
vi)
After uploading the documents, copies of all the uploaded statements,
certificates, documents
along with the original Demand Draft in respect of Bid
Security (except the Price bid / offer) are to be submitted by the bidder to the
Chief General Manager / Projects/ APSPDCL, Tirupati so as to reach before the
date and time of opening of the technical bid. The Department shall not hold any
risk on account of postal delay. Similarly, if any of the certificates, documents,
etc., furnished by the bidder are found to be false/fabricated/ bogus, the bidder
will be disqualified, blacklisted and action will be initiated as deemed fit and the
Bid Security will be forfeited.
vii) The department will not hold any risk and responsibility regulating nonvisibility of the
scanned and uploaded documents.
viii)
The Documents that are uploaded online on e-market place will only be
considered for
Technical Bid Evaluation.
ix) Hard copies received after the deadline date & time, prescribed in document
even though the bidder uploads the bid in the e-procurement platform will be
summarily rejected treating them as late bids and/or returned unopened to the

- 14 -

bidder.
x)
Important Notice to Contractors, Suppliers and Department users:
vi) In the endeavor to bring total automation of processes in e-Procurement, the
Govt. has issued orders vide G.O.Ms.No. 13 dated. 5.7.2006 permitting integration
of electronic Payment Gateway of ICICI/HDFC Banks with e-Procurement platform,
which provides a facility to participating suppliers/contractors to electronically pay
the transaction fee online using their credit cards.
3.4 Price Bid Opening: The Price Bids will be opened online by the
concerned officer/officers at the specified date & time and the result will be
displayed on the: www.eprocurement.gov.in. which can be seen by all the
bidders who participated in the tenders.
3.5 Processing of Tenders: The concerned officer/officers will evaluate and
process the tenders as done in the conventional tenders and will communicate
the decision to the bidder online.
3.6 Validity period: The Tender shall remain valid for the period of ninety days
from the date of opening of technical bid.
3.7 Tender without requisite amount of EMD shall be out rightly rejected. No
tenderer is exempted from EMD/ SD. Correspondence on request from any
tenderer on exemption of EMD / SD will not entertained by APSPDCL.
3.8 All the information furnished and document produced with the Tender
shall be in English language only. The Tender notice and Tender document
shall form a part of contract agreement.
3.9 The conditional tenders will be rejected out rightly.
3.10 APSPDCL reserves the right to reject/ accept any or all Tenders without
assigning any reason thereof.
3.11 Period of completion of work is three months from the date of issue of work
order.
3.12 Bidders must submit their bids for all items as stated above.
3.13 Bids must be submitted in English language only.
3.14 Prices quoted must be firm and fixed. No price variation / escalation
shall be allowed.
3.15 Valid TIN / VAT/ Sales tax/Service Tax clearance certificate duly attested
must be submitted along with the bid.
3.16 Deviations in terms and conditions, Specification of material, Inspection
clause etc. will not be accepted under normal conditions.
3.17 Non/late receipt of Original EMD, due to postal delay or otherwise,
before the scheduled date & time will not be considered and the bid shall be
summarily rejected.
3.18 Since timely execution of works is of paramount importance, requests for
extension of time shall not be ordinarily entertained.
3.19 Canvassing in any manner shall not be entertained and will be viewed
seriously leading to rejection of the bid.

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3.20 Certificate to the effect that the systems to be supplied are indigenous &
not fully imported must be furnished.
3.21 Copy of Test Reports from Solar Energy Centers (SEC)/Other
Authorized Test Centres (OATC) approved by MNRE, GOI in regards
to SPV Systems confirming to MNRE specifications or JNNSM norms
and quoted standards under JNNSM.
3.22 Power of attorney to sign the agreement on behalf of bidders, if any,
should be enclosed along with original bid documents.
3.23 Bids will be accepted & will be opened as per information mentioned in
the notice- inviting tender. No receipt against submission of bid shall be issued
by APSPDCL.
3.24 Bids documents along with original EMD should be submitted,
addressed to the The Chief General Manager/Projects/APSPDCL/Tirupati. in a
sealed envelope super scribed Bid for Solar PV systems against Bid Call Notice
No. CGM/PROJECTS/APSPDCL/SIP-01/2013-14.
3.25 The technical bid shall be opened online 27.05.2013 at 15.00 hrs
3.26 All pages of the bid documents must be signed & sealed by the authorized
person on behalf of the bidders.
4.

PROCEDURE FOR OPENING THE BIDS

The procedure of opening of the bid shall be as under

4.1
TECHNICAL BID shall be opened online at the time & date mentioned in
the bid notice by APSPDCL representative.
4.2
PRICE BID of only those bidders shall be opened who qualify in the
technical evaluation. If necessary, the firms may be called for Technical
Presentation of their product as per the time intimated by APSPDCL.
4.3
In case of
materials will be
back & replacing
of such rejected
have the right to

supply of any defective material or substandard material, the

rejected & it will be the responsibility of the supplier for taking
the rejected materials at their own cost. In case of non-lifting
materials within a reasonable time offered by the office it will
suitably dispose off the same and forfeit the PBG amount.

4.4
The supplied materials should strictly comply with the specifications as
mentioned in the bid; otherwise the material would be liable for rejection.
4.5
Any clarification on the technical specification and commercial terms and
conditions may be clarified in writing from APSPDCL.
4.6
Deviation of any commercial terms and condition
specification shall not be entertained under any circumstances.

and

technical

4.7
Bidders may in their own interest visit the sites and undertake site
visit before submitting bids. A P S P D C L will not be responsible for any
incidental or consequential losses of the firms while execution and till expiry of
the period of maintenance..
4.8
During the warranty period, MNRE/ State Agencies/ Users reserve the
right to cross check the performance of the systems with the minimum
performance levels specified in the MNRE specifications.
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5.

EVALUATION OF OFFER

5.1. Eligibility Criteria:

The bidders will be short listed upon fulfilling the following techno commercial
eligibility criteria.
5.1.1 Only MNRE approved organizations/ channel partners of ratings of
1B/ PSUs, who have got their products tested and qualified by any of
three authorized test centers and who have submitted information to
test centre about the company along with a copy to the Ministry in
MNRE format will be eligible to participate.
5.1.2 The firm must
certificate.

have

valid

EPF/Service

Tax/ STCC/

1A/
the
the
the

VAT clearance

5.1.3 Having achieved a minimum annual financial turn-over of Rs 5.00 crores in

any one of the last five year exclusively in the business of solar PV alone.
5.1.4 The firm must have designed, manufactured, tested supplied, erected,
commissioned minimum plant capacity of 500 KW (Cumulative over the
period of last three years) in the range of 10 kW and above and which
is/are in successful operation on the date of bid opening.
5.1.5 The firm must have set up at least one solar power plant of 50 KW or
above capacity in the
premises of
reputed
Government/Private
buildings (or) Grid interactive solar power developers of 1 MW size or
above with proven experience may also participate in tenders.
5.1.6 The firm must have adequate capacity to design , manufacture, test ,
supply, erect, and commission the power plant within the given time
schedule.
5.1.7 The products must conform to minimal technical requirements/
standards for off grid/standalone/Grid connected solar PV power plants
/systems to be deployed under the Jawaharlal Nehru National Solar
Mission.
5.1.8 The products/ systems/ devices quoted in tender should be as per
MNRE specifications.
6.0 Selection of Bidder:
The short listed bidders will be selected based on the price bid evaluation as
given below.
6.1 The bids will be sorted in ascending order of the price quoted per Wp and the
bidders will be selected with lowest price.
6.2 Financial bids shall be opened only for the technically eligible bidders. The
bidders would be short listed based on the lower cost offered.

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6.3 If project cost proposed in the bid is more than the reserved price
(Rs.103/Wp) the bids will get cancelled.
6.4 In case sufficient no. of bids are not received, the APSPDCL reserves the right
to reallocate / revise the allocation/ cancel / postpone the tender.
6.5 The right of allotment of works to the contractors is reserved with the
APSPDCL.
6.6 EMPLOYERS RIGHT to Vary Quantities at the time of Award
The Employer reserves the right at the time of contract award to increase or
decrease the quantity of work specified in the Schedule without any change in
unit price or other terms and conditions.
The Employer reserves the right to vary the ordered quantity upto 50% during
the execution of the contract.
7.

NOTIFICATION OF AWARD AND SIGNING OF AGREEMENT

7.1 The Bidder whose Bid has been accepted will be notified of the award by the
Employer prior to expiration of the Bid period by cable, telex or facsimile
confirmed by registered letter. This letter (hereinafter in the Conditions of
Contract called the Letter of Acceptance) will state the sum that the
Employer will pay the Contractor in consideration of the execution,
completion, and maintenance of the works by the contractor as prescribed by
the Contract (hereinafter and in the Contract called the Contract Price).
7.2 The notification of award will constitute the formation of the Contract, subject
only to the furnishing of a performance security in accordance with the
provisions of Clause 32 and signing of agreement.
7.3 The contract agreement will incorporate all agreements between the
Employer and the successful Bidder.
7.4 Upon the furnishing by the successful Bidder of the performance Security, the
Employer will promptly notify the other Bidders that their Bids have been
unsuccessful.
7.5 The bidder shall produce TIN (Tax Payer Identification Number) before issue
of Letter of Acceptance.
8.

PERFORMANCE SECURITY

8.1 Within fifteen (15) days of receipt of the Letter of Acceptance, the Successful
Bidder shall deliver to the Employer a Performance Security in any of the
forms given below for an amount equivalent to 10 % of the Contract price.
- one No. bank guarantee for an amount equivalent to 10% of total
agreement value for the work of Design, supply, erection and commissioning
of 100KWp solar plant on roof top of corporate office, APSPDCL, Tirupati with
associated equipments i.e., valid for Five years three months from the date of
entering the agreement in the form given Annexure-A.
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(or)
- 1No. Bank draft with above value, in favour of Accounts Officer/
CPR/APSPDCL/Tirupati, payable at Tirupati drawn on any Nationalized Bank.
8.2 If the performance security is provided by the successful Bidder in the form of
a Bank Guarantee, it shall be issued by a Nationalized Bank and shall be
acceptable to the Employer.
8.3 Failure of the successful Bidder to comply with the requirements of SubClause 32.1 shall constitute sufficient grounds for cancellation of the award
and forfeiture of the Bids Security.
9. PAYMENT TOWARDS PRICE ADJUSTMENT:
The rates and prices quoted by the bidder shall be firm throughout the contract
period. Price adjustment/variation is not allowed.
10 MODE OF PAYMENT:
10.1 All payments shall be made promptly by the Employer on or after thirty
(30) days of receipt of contractors invoice complete in all respects and
supported by the requisite documents and fulfillment of stipulated
conditions, if any. All the payment shall be released to the contractor
directly.
10.2 All invoices under the contract shall be raised by the contractor on APSPDCL
and all payments shall be made to the contractor by Chief General
Manager/ Finance on behalf of APSPDCL.
11. CORRUPT OR FRAUDULENT PRACTICES.
11.1 APSPDCL Bidders/ Contractors/ Contractors observe the highest standard of
ethics during the procurement and execution of such contracts.
In
pursuance of this policy, APSPDCL:
(a)
Defines, for the purposes of this provision, the terms set forth below as
follows:
(i)
Corrupt Practice means the offering, giving, receiving or soliciting of
any thing of value to influence the action of a public official in the
procurement process or in contract execution, and
(ii)
Fraudulent Practice means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of the Borrower, and includes collusive practice among Bidders
(prior to or after bid submission) designed to establish bid prices at artificial
non-competitive levels and to deprive the Borrower of the benefits of free and
open competition.
(b)
Will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in
competing for the contract in question.
- 19 -

(c)
Will declare a firm ineligible, either indefinitely or for a stated period of
time, to be awarded a Bank financed contract if it at any time determines that
the firm has engaged in corrupt or fraudulent practices in competing for, or in
executing a Bank-financed contract.
11.2 Furthermore, Bidders shall be aware of the provision stated in sub-clause
23.2 .
12. QUALITY ASSURANCE PLAN:
The quality assurance plan of contractor shall be generally in accordance with bid
conditions. This information shall be furnished with his bids as per G&T of clause
72, failing which his bid shall be liable for rejection.

- 20 -

GENERAL TERMS & CONDITIONS

1.1 Rate:
The offer should indicate the unit cost of the system, Design, Testing
Installation & Commissioning charges, O&M Charges and taxes & duties
separately. The unit cost must be inclusive of packing, forwarding, loading &
unloading
charges,
cost
of
insurance
and
transportation
FOR
destination where the system will be installed as per the work order.
1.2

Sales Tax & Duties etc.:

All Taxes and duties as prescribed both under Central and State Government
sales tax rules would be applicable.

1.3

Earnest Money Deposit:

1.3.1 Earnest money deposit as specified in Tender Notice is required to be

deposited along with the bid without which the bid will not be accepted.
No interest will be payable for the EMD amount under any circumstances.
1.3.2 Earnest money can be deposited in shape of a Demand Draft in favour of
AO/CPR/APSPDCL/Tirupati from any Nationalised Bank Payable at Tirupati
and the proof of deposits should be attached to the bid.
1.3.3 E.M.D would be refunded to the unsuccessful Bidders after finalization of
the bid without any interest.
1.3.4 E. M. D would be forfeited in case of non- compliance of the purchase order
T/C by the successful bidder.
1.4 Programme Execution Schedule :
Delivery of systems at sites: 1 month from the date of handing over the site
to the vendor for the purpose of erection of the PV
power plant.
Installation & Commissioning:2 months from the date of preliminary and
performance guarantee inspection, physical verification. and test handing over of
systems
for installation.
The above dates are not extended under any circumstances.
1.4.1 Upon intimation about commissioning of the systems by the executing
firm a joint inspection will be carried out by the representatives of the
executing firm, A PS PD C L .
1.5Validity of offer:
The offer must be kept valid for a period of 90 days from the date of
opening of the technical bid. No escalation clause except the admissible tax
component under the period of consideration would be accepted. The
validity can be further extended with mutual consent as per merit of the
case.
1.6 Warranty:
The complete system should be warranted against any manufacturing defect

- 21 -

or bad workmanship at least for a period of 5 (five) years from the date
of commissioning of the systems.
The offered module shall have a power warranty of 25 years against any
manufacturing defect of bad workmanship with degradation of power
generated not exceeding 15% of the minimum rated power over the 25 year
period and not more than 10% after ten years period. All warranties from the
manufacturer have to be fully endorsed by the bidder.
After one year of installation of SPV plant, 10% of the installed modules
will be selected randomly and will be tested in the Laboratory in the
APSPDCL or test centre approved by MNRE for STC performance, if 50% or
more of the modules are found below the rated STC power rating then the
buyer will test all the panels and the bidder will be required to replace all
the underperforming modules with new modules.
Warranty certificate to the above effect must be furnished along with the
commissioning reports.
Any defect noticed during warranty period should be rectified/replaced by the
supplier free of cost upon due intimation by APSPDCL. The supplier fails to
replace the module/Inverters within 15 days from the date of defect noticed,
SPDCL will replace the defective and same amount will be deducted from the
supplier CMC yearly bill.
1.7 GUARANTEED GENERATION:
The tenderer shall give a guaranteed generation of minimum 4 units (kWh)
per kW per day from SPV Power Plant during 300 sunny days in a year
during comprehensive maintenance contract period. Otherwise, tenderer
have to pay an amount of Rs.50/- per unit as compensation for the
number of units not supplied against the guaranteed generation. The
tenderer shall provide sealed & tested energy meter at consumption side
of SPV Power Plant. Tenderer should quote the guaranteed generation in
the offer. Daily reports of installed system duly certified by concerned
authorised A PS PD C L Engineer will be submitted by the tenderer to
APSPDCL.
2 IDENTIFICATION AND TRACEABILITY
2.1 Each PV module used in any solar power project must use a RF identification
tag (RFID), which must contain the following information. The RFID can be
inside or outside the module laminate, but must be able to withstand harsh
environmental conditions.
(i) Name of the manufacturer of PV Module
(ii) Name of the Manufacturer of Solar cells
(iii) Month and year of the manufacture (separately for solar cells and
module)
(iv) Country of origin (separately for solar cells and module)
(v) I-V curve for the module
(vi) Peak Wattage, Im, Vm and FF for the module
(vii) Unique Serial No and Model No of the module
(viii) Date and year of obtaining IEC PV module qualification certificate

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(ix) Name of the test lab issuing IEC certificate

(x) Other relevant information on traceability of solar cells and module as per
ISO 9000 series.
3

Penalty and termination of contract:

The systems shall be supplied, installed and commissioned within the
scheduled time. If the supplier fails to adhere to the schedule, A P S P D C L
shall without prejudice to its other remedies under the contract deduct from
the contract price as liquidated damages a sum equivalent to 0.5% of the
delivery price of the delayed goods or unperformed services for each week
of delay until actual delivery or installation/commissioning up to a maximum
deduction of 10% of
the
contract
price for delayed goods or
installation and commissioning. Once the maximum is reached (i.e. 14
weeks of delay) APSPDCL may consider termination of the contract and
forfeit the security deposit without prejudice to the other remedies of the
contract.
However, Competent Authority, APSPDCL, may at his own discretion allow
reasonable time extension upon written application of the supplying firm. If
the delay is considered intentional or due to negligence of the vendor
extension can be allowed with imposition of penalty. If the delay is
considered to be genuine time extension can be allowed without
imposition of penalty.

Force Majeure:
The supplier of the SPV system shall not be charged with liquidated
damages nor shall his security for performance be forfeited when failure of
the supplier in making delivery is due to any event beyond the control of the
supplier and could not have been foreseen, prevented or avoided by a
prudent person. These include, but are not restricted to acts of God, acts
of public enemy, acts of Government, fires, floods, epidemics, strikes,
freights, embargoes and unusually severe weather.

Inspection:

5.1 Pre delivery inspection of solar PV modules and other major components
will be carried out by a team of designated officials of A P S P D C L as may
be considered appropriate at the factory site of the vendor.
5.2 A P S P D C L has the right to have the tests carried out at bidders cost by
an independent agency at any point of time.
Tenderer shall inform A P S P D C L in writing when any portion of the work
is ready for inspection giving sufficient notice to enable APSPDCL to send
representative to inspect the same without affecting the further progress of
the work. The work shall not be considered in accordance with the terms of
the contract until the competent person from APSPDCL certifies in writing
to that effect.
Approval of material or workmanship or approval of part of the work during
the progress of execution shall not bind the APSPDCL or in any way affect
him even to reject the work which is alleged to be completed and to

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suspend the issue of his certificate of completion until such alteration and
modifications or reconstruction have been effected at your cost as shall
enable him to certify that the work has been completed to his satisfaction.
6

Payment:
Payment will be released as follows:

6.1 25% of the cost of material supplied will be released on raising the bills
towards cost of supplies only. The payment will be released @25% on each
occasion in three tranches i.e. (i) on receiving panels with accessories (ii)
PCU and (iii) others.
6.2 85% of the tendered cost minus payments released against item No.1 above,
will be released after supply, installation & successful commissioning of the
systems duly certified by Tenderer, and APSPDCL.
6.3 15% of the tendered cost shall be released on submission of one month
successful performance report of the system duly certified by APSPDCL and
submission of performance bank guarantee of 10% of total project cost from
any Nationalized Bank valid for period of 5 years and two months.
6.4 Comprehensive Maintenance Contract (5 Years from date of completion of
plant)
a) Payment will be made after successful completion of 1 year duly
deducting penalties and other recoveries if necessary
b) Payments will be made yearly upto completion of CMC
7

Execution:
Execution of work shall be carried out in an approved manner as outlined
in the technical specification or where not outlined, in accordance with
relevant Indian Standard Specification, to the reasonable satisfaction of the
Authorized APSPDCL Officer.

Limitation of Liability:
APSPDCL, will, in no case be responsible for any accident fatal or non-fatal,
caused to any worker or outsider in course of transport or execution of
work. All the expenditure including treatment or compensation will be
entirely borne by the Executants. The Executants shall also be responsible
for any claims of the workers including PF, Gratuity, ESI & other legal
obligations

9. LANGUAGE AND LAW

9.1

The language of the Contract is English and the law governing the Contract
are stated in the Contract Data.

10.

ENGINEERS DECISIONS

10.1 Except where otherwise specifically stated, the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer.
11.

DELEGATION
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11.1 The Engineer, named in the Contract Data, or any other competent person
appointed by the Employer and notified to the Contractor, to act in
replacement of the Engineer, is designated by the Employer to represent the
Employer in all dealings with the Contractor concerning the work, including
administering the Contract, certifying payments due to the Contractor, issuing
and valuing Variations to the Contract, awarding extensions of time, and
valuing the Compensation Events.
11.2 The Engineer may delegate any of his duties and responsibilities to other
people except to the Adjudicator after notifying the Contractor and may
cancel any delegation after notifying the contractor
11.3 The Contractor shall designate in writing to the Employer, a representative, to
be its representative in all dealings with the Employer concerning the Works.
12

COMMUNICATIONS

12.1 Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is
delivered (in terms of Indian Contract Act).
13.

SUBCONTRACTING

13.1 Subcontracting is not allowed.

14.

Site measurements
Site measurements of Corporate office building at APSPDCL, Tirupati for
SPV Plant
1) 3 rd floor Main building dimensions : 128X34= 4350 sqft
2) LMC% Traninig Centre
: 193X16= 3088 Sqft
3) IT wing block
: 119X16= 1904 Sqft
Total
:
9342 Sqft

15.

PERSONNEL

15.1 The Contractor shall employ the key personnel named in the Schedule of Key
Personnel as referred to in the Contract Data to carry out the functions stated
in the Schedule to other personnel approved by the Engineer. The Engineer
will approve any purposed replacement of Key personnel only if their
qualifications, abilities, and relevant experience are substantially equal to or
better than those of the personnel listed in the Schedule.
15.2 If the Engineer asks the Contractor to remove a person who is a member of
the Contractors staff or his work force stating the reasons the Contractor
shall ensure that the person leaves the site within seven days and has no
further connection with the work in the Contract.
16.

EMPLOYERS AND CONTRACTORS RISKS

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16.1 All risks of loss of or damage to physical property and of personal injury and
death which arise during and in consequence of the performance of the
Contract other than the excepted risks are the responsibility of the Contractor.
17.

INSURANCE

17.1 The following insurance cover is to be provided by the Contractor in the joint
names of the Employer and the contractor for the period from the Start Date
to the end of the Defects Notice Period or of the last Defects Correction Period
whichever is the later.
a)
b)
c)
d)

Full cover against damage to other peoples properly caused by the

Contractors acts or omissions;
Cover against death or injury caused by the Contractors acts or
omission to
any one authorized to be on the site.
third parties who are not on the site; as per laws applicable in India.
Full cover against damage to the Works, materials and equipments during
storage and construction.

Contractor shall pursue the matters related to insurance claims in association with
the Employer.
17.2 Policies and certificates for insurance are to be produced by the Contractor to
the Employer for approval before the Start Date given in the Contract Data
and subsequently as the Employer may require. All such insurance shall
provide for compensation to be payable in the types and proportions of
currencies required to rectify the loss or damage incurred.
17.3 If the Contractor does not provide any of the policies and certificates
required, the Employer may effect the insurance which the Contractor should
have provided and recover the premiums the Employer has paid from
payments otherwise due to the Contractor or, if no payment is due, the
payment of the premiums shall be a debt due.
17.4 Alterations to the terms of insurance may be made either with the approval of
the employer or as a result of general change imposed by the insurance
company with which the Insurance policy is effected.
17.5 Both parties shall comply with any conditions of the insurance policies.
17.6 Insurance coverage for all items shall be at the risk of the contractor.
18.

SITE INVESTIGATION REPORTS

18.1 The Contractor, in preparing the Bid, shall rely on any site Investigation
Reports referred to in the Contract Data, supplemented by any information
available to the Bidder.

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19.

QURIES ABOUT THE CONTRACT DATA

19.1 The Engineer will clarify queries on the Contract Data.

20.

CONTRACTOR TO CONSTRUCT THE WORKS

20.1 The Contractor is responsible for design, shop test, and arranging for
inspection of tests by representatives nominated by the employer, supply,
transport, construct, install, testing and commissioning and hand over the
Works in accordance with the relevant Specifications and Drawings.
21.

THE WORKS TO BE COMPLETED BY THE INTENDED COMPLETION DATE

21.1 The Contractor may commence execution of the Works on the Start Date and
shall carry out the Works in accordance with the program submitted by the
Contractor as updated with the approval of the Engineer, and complete them
by the intended completion Date.
22.

APPROVAL BY THE ENGINEER

22.1 The Contractor shall submit Specifications and Drawings showing the
proposed Temporary Works to the Engineer, who is to approve them if they
comply with the Specifications and Drawings.
22.2 The Contractor shall be responsible for design of Temporary Works.
22.3 The Engineers approval shall not alter the Contractors responsibility for
design of the Temporary Works.
22.4 All Drawings prepared by the Contractor for the execution of the temporary or
permanent Works are subject to prior approval by the Engineer before their
use.
25.

SAFETY

25.1 The Contractor shall be responsible for the safety of all activities on the Site.
26.

DISCOVERIES

26.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the Site is the property of the Employer. The Contractor is to
notify the Engineer of such discoveries and carry out the Engineers
instructions for dealing with them.
27.

POSSESSION OF THE SITE

27.1 The Employer shall give possession of all parts of the Site to the Contractor. If
possession of the part is not given by the date stated in the Contract Data the
Employer is deemed to have delayed the start of the relevant activities and
this will be Compensation Event.

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28.

ACCESS TO THE SITE

28.1 The Contractor shall allow the Engineer and any person authorized by the
Engineer access to the Site, to any place where work in connection with the
Contract is being carried out or is intended to be carried out and to any place
where materials or plant are being manufactured/fabricated/assembled for
the works.
29.

INSTRUCTIONS

29.1 The Contractor shall carry out all instructions of the Engineer which comply
with the applicable laws where the Site is located.
29.2 The Contractor shall permit the bank to inspect the Contractors accounts and
records relating to the performance of the Contractor and to have them
audited by auditors appointed by the Bank, if so required by the Bank.
30.

CONTRACTORS MATERIALS BROUGHT ON TO SITE

30.1 The Contractor shall bring to Site all equipment, components, parts,
materials, including construction equipment, tools and tackles for the purpose
of the works under intimation to the Engineer. All such goods shall, from the
time of their being brought vest in the Employer, but may be used for the
purpose of the works only and shall not on any account be removed or taken
away by the Contractor without the written permission of the Engineer. The
Contractor shall nevertheless be solely liable and responsible for any loss or
destruction thereof and damage thereto.
30.2 The Employer shall have a lien on such goods for any sum or sums which may
at any time be due or owing to him by the Contractor, under, in respect of or
by reasons of the Contract. After giving a fifteen (15) days notice in writing
of his intention to do so, the Employer shall be at liberty to sell and dispose
off any such goods, in such manner as he shall think fit including public
auction or private treaty and to apply the proceeds in or towards the
satisfaction of such sum or sums due as aforesaid.
30.3 After the completion of the Works, the Contractor shall remove from the Site
under the direction of the Engineer the materials such as construction
equipment, erection tools and tackles, scaffolding etc. with the written
permission of the Engineer. If the Contractor fails to remove such materials,
within fifteen (15) days of issue of a notice by the Engineer to do so then the
Engineer shall have the liberty to dispose off such materials as detailed under
Clause 29.2 above and credit the proceeds thereto to the account of the
Contractor.
31.

PROTECTION OF PROPERTY AND CONTRACTORS LIABILITY

31.1 The Contractor shall be responsible for any damage resulting from his
operations. He shall also be responsible for protection of all persons including
members of public and employees of the Employer and the employees of
other Contractors and Sub-Contractors and all public and private property
including structures, building, other plants and equipment and utility either
above or below the ground.

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31.2 The Contractor will ensure provision of necessary safety equipment such as
barriers, signboards, warning lights and alarms, etc. to provide adequate
protections to persons and property. The Contractor shall be responsible to
give reasonable notice to the Engineer and the Employer of public or private
property and utilities when such property and utilities are likely to get
damaged or injured during the performance of his works and shall make all
necessary arrangements with such Employers, related to removal and/ or
replacement or protection of such property and utilities.
32.

PAINTING
All exposed metal parts of the equipment including piping, structures, railing
etc. wherever applicable, after installation unless otherwise surface protected,
shall be first painted with at least one coat of suitable primer which matches
the shop primer paint used, after thoroughly cleaning all such parts of all dirt,
rust, scales, grease, oil and other foreign materials by wire brushing, scraping
or sand blasting and the same being inspected and approved by the Engineer
for painting. Afterwards, the above parts shall be finished painted with two
coats of allowed resin machinery enamel paints. The quality of the finish paint
shall be as per the standards of ISI or equivalent and shall be of the colour as
approved by the Engineer.

33.

TRANSPORT ARRANGEMENT
The contractor shall make the transport arrangement at his cost for his staff
and workers to site.

34.

INCOME TAX

a.

Deductions will be made towards Income Tax at source by the APSPDCL as

directed by Income Tax Department.

b)

The Contractors staff, personnel and labour will be liable to pay personnel
income taxes in India in respect of such of their salaries and wages as are
chargeable under the laws and regulations for the time being in force, and the
contractor shall perform such duties in regard to such deductions there of as
may be imposed on him by such laws and regulations.

35.

TERMINATION OF CONTRACT FOR APSPDCL CONVENIENCE

The APSPDCL shall be entitled to terminate this contract at any time for the
APSPDCL convenience after giving 30 days prior notice to the contractor with
a copy to the Engineer.

36.

ARBITRATION
The Procedure for arbitration will be as laid down Indian Arbitration and
conciliation act 1996.

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37.

INSPECTION, TESTING AND INSPECTION CERTIFICATES

The provisions of the clause entitled Inspection, Testing and Inspection
Certificates under Technical Specifications, Section shall also be applicable to
the erection portion of the Works. The Engineer shall have the right to reinspect any equipment though previously inspected and approved by him at
the Contractors works, before and after the same are erected at Site. If by
the above inspection, the Engineer rejects any equipment, the Contractor
shall make good for such rejections either by replacement or
modifications/repairs as may be necessary to the satisfaction of the Engineer.
Such replacement will also include the replacements or re-execution of such
of those works of other Contactors and/or agencies, which might have got
damaged or affected by the replacements or re-work done to the Contractors
work.
The above inspection will be done by the departmental officers or any
third party opted by APSPDCL. All the materials shall comply with IS/IE
standards as specified in Technical specifications in the bid.

38.

ACCESS TO SITE AND WORKS ON SITE

38.1 Suitable access to and possession of the Site shall be afforded to the
Contractor by the Employer in reasonable time.
38.2 The works so far as it is carried out on the Employers premises, shall be
carried out at such time as the Employer may approve and the Employer shall
give the Contractor reasonable facilities for carrying out the works.
38.3 In the execution of the works, no person other than the Contractor or his duly
appointed representative, Sub- Contractor and workmen, shall be allowed to
do work on the Site, except by the special permission, in writing of the
Engineer or his representative.
39.

CONTRACTORS SITE OFFICE ESTABLISHMENT

The Contractor shall establish a Site Office at the site and keep posted an
authorized representative for the purpose of the Contract. Any written order
or instruction of the Engineer or his duly authorised representative shall be
communicated to the said authorised resident representative of the
Contractor and the same shall be deemed to have been communicated to the
Contractor at his legal address.

40.

DISCIPLINE OF WORKMEN
The Contractor shall adhere to the disciplinary procedure set by the Engineer
in respect of his employees and workmen at Site. The Engineer shall be at
liberty to object to the presence of any representative or employee of the
Contractor at the Site, if in the opinion of the Engineer such employee has
misconducted himself or is incompetent or negligent or otherwise undesirable
and then the Contractor shall remove such a person objected to and provide
in his place a competent replacement.

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41.

CONTRACTORS FIELD OPERATION

41.1 The Contractor shall keep the Engineer informed in advance regarding his
field activity plans and schedules for carrying-out each part of the works.
Any review of such plan or schedule or method of work by the Engineer shall
not relieve the Contractor of any of his responsibilities towards the field
activities. Such reviews shall also not be considered as an assumption of any
risk or liability by the Engineer or the Employer or any of his representatives
and no claim of the Contractor will be entertained because of the failure or
inefficiency of any such plan or schedule or method of work reviewed. The
Contractor shall be solely responsible for the safety, adequacy and efficiency
of plant and equipment and his erection methods.
42.2 The Contractor shall have the complete responsibility for the conditions of the
Work-site including the safety of all persons employed by him or his Sub
Contractor and all the properties under his custody during the performance of
the work. This requirement shall apply continuously till the completion of the
Contract and shall not be limited to normal working hours. The construction
review by the Engineer is not intended to include review of Contractors safety
measures in, on or near the Work-Site, and their adequacy or otherwise.
43.

SAFETY PRECAUTIONS

43.1 All the safety measures to avoid accidents shall be following strictly in
accordance with the safety rules and regulations laid down by the
Government authorities. The Contractor shall take all safety precautions and
shall provide proper scaffolding, lifebelts, ladder shock proof helmets, etc. to
avoid accidents and to ensure safety, of not only his personnel but also the
safety of the staff and workers of other contractors working at the same site.
43.2 The contractor shall take necessary precautions to ensure that no part of the
building/structure damage or disfigures due to negligence on his part while
carrying out the work. In case of excess damage, the same shall be made
good by the contractor immediately at his own cost. Recommissioning on
energized equipment shall be carried out with proper safety permits issued by
the Purchase/Competent authorities. When required to work at heights or at
hazardous location areas, the contractor shall carry out the same with utmost
care and all safety precautions.
44.

FIRE PRECAUTIONS

The contractor shall strictly instruct his site staff and workers to abide by the
regulations in the force at the site regarding all precautions to be taken to avoid the
hazards.
45.

PHOTOGRAPHS AND PROGRESS REPORT

45.1 The Contractor shall furnish three (3) prints each to the Engineer of progress
photographs of the work done at Site. Photographs shall be taken as and
when indicated by the Engineer or his representative. Photographs shall be
adequate in size and number to indicate various stages of erection. Each
photograph shall contain the date, the name of the Contractor and the title of
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the photograph.
45.2 The above photographs shall accompany the monthly progress report
detailing-out the progress achieved on all erection activities as compared to
the schedules. The report shall also indicate the reasons for the variance
between the scheduled and actual progress and the action proposed for
corrective measures, wherever necessary.
46.

MAN-POWER REPORT

46.1 The Contractor shall submit to the Engineer, on the first day of every month,
a skilled/unskilled man hours schedule for the month, detailing the man hours
scheduled for the month, skill-wise and area-wise.
46.2 The Contractor shall also submit to the Engineer, on the first day of every
month, a man-power report of the previous month detailing the number of
persons scheduled to have been employed and actually employed, skill-wise
and the areas of employment of such labour.
47.

PROTECTION OF WORK
The Contractor shall have total responsibility for protecting his works till it is
finally taken over by the Engineer. No claim will be entertained by the
Employer or by the Engineer for any damage or loss to the Contractors works
and the Contractor shall be responsible for complete restoration of the
damaged works to original conditions to comply with the specification and
drawings, should any such damage to the Contractors works occur because
of any other party not being under his supervision or control. The Contractor
shall make his claim directly with the party concerned. If disagreement or
conflict or dispute develops between the Contractor and the other party or
parties concerned regarding the responsibility for damage to the Contractors
works, the same shall be resolved as per the provisions of the Clause 7.0
above entitled Cooperation with other Contractors. The Contractor shall not
cause any delay in the repair of such damaged works because of any delay in
the resolution of such dispute. The Contractor shall proceed to repair the
Work immediately and no cause thereof will be assigned pending resolution of
such disputes.

48.

EMPLOYMENT OF LABOUR

48.1 The Contractor will be expected to employ on the work only his regular skilled
employees with experience of his particular work. No female labour shall be
employed after darkness. No person below the age of eighteen years shall be
employed.
48.2 All traveling expenses including provisions of all necessary transport to and
from Site, lodging allowances and other payments to the Contractors
employees shall be the sole responsibility of the Contractor.
48.3 The hours of work on the Site shall be decided by the Employer and the
Contractor shall adhere to it. However, working hours will normally be eight
(8) hours per day -Monday through Saturday.

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48.4 In case the Employer becomes liable to pay any wages or dues to Labour or
any Government agency under any of the provisions of the Minimum Wages
Act, Workmen Compensation Act, Contract Labour Regulation Abolition Act or
any other law due to act of omission of the Contractor, the Employer may
make such payment and shall recover the same from the Contractors bills.
49. COMPLIANCE WITH LABOUR REGULATIONS
49.1 During continuance of the contract, the Contractor and his sub-contractors
shall abide at all times by all applicable existing labour enactments and rules
made there-under, regulations, notifications and byelaws of the State or
Central Government or local authority and any other labour law (including
rules), regulations, bye laws that may be passed or notification that may be
issued under any labour law in future either by the State or the Central
Government or the local authority. The employees of the Contractor and the
Sub-contractor in no case shall be treated as the employees of the Employer
at any point of time.
49.2 The Contractor shall keep the Employer indemnified in case any action is
taken against the Employer by the competent authority on account of
contravention of any of the provisions of any Act or rules made there under,
regulations, or notifications including amendments.
49.3 If the Employer is caused to pay under any law as Principal Employer such
amount as may be necessary to cause or observe, or for non-observance of
the provisions stipulated in the Notifications/Byelaws/Acts/Rules/Regulations
including amendments, if any, on the part of the Contractor, the Employer
shall have the right to deduct any money due to the Contractor under this
contract or any other contract with the Employer including his amount of
performance security for adjusting the aforesaid payment. The Employer
shall also have right to recover from the Contractor any sum required or
estimated to be required for making good the loss or damage suffered by the
Employer.
49.4 Salient features of some major laws applicable to establishments engaged in
building and other construction works:
a)
Workmen Compensation Act 1923: The Act provides for compensation in case
of injury by accident arising out of and during the course of employment.
b)
Payment of Gratuity Act 1972: Gratuity is payable to an employee under the
Act on satisfaction of certain conditions on separation if an employee has
completed 5 years service or more or on death the rate of 15 days wages for
every completed year of service. The Act is applicable to all establishments
employing 10 or more employees.
i. Employee P.F. and Miscellaneous Provision Act 1952: The Act provides
for more contribution by the Employer plus workers @ 10% or 8.33%.
The benefits under these are :
ii. Pension or family pension on retirement or death, as the case may be.
iii. Deposit linked insurance on death in harness of the worker.
iv. Payment of P.F. accumulation on retirement/death etc.
c)

Maternity Benefit Act 1951: The Act provides for leave and some other benefit
for women employees in case of confinement or miscarriage etc.

d)

Contract Labour (Regulation & Abolition) Act 1970: The Act provides for
certain welfare measures to be provided by the Contractor to contract labour
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e)
f)
g)

h)

i)

j)

k)

l)

m)

and in case contractor fails to provide, the same are required to be provided,
by the Principal Employer by law. The Principal Employer is required to take
Certification of Registration and the Contractor is required to take license
from the designated Officer. The Act applicable to the establishments or
contractor of Principal Employer if they employ 20 or more contract labour.
Minimum Wages Act 1948: The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Govt. as per provision of the Act if the
employment is scheduled employment.
Payment of Wages Act 1936: It lays down as to by what date the wages are
to be paid, when it will be paid and what deductions can be made from the
wages of the workers.
Equal Remuneration Act 1979: The Act provides for payment of equal wages
for work of equal nature to male and female workers and for not making
discrimination against female employees in the matters of transfer, training
and promotions etc.
Payment of Bonus Act 1965: The Act is applicable to all establishments
employing 20 or more employees. The Act provides for payments of annual
bonus subject to a minimum of 8.33% of wages and maximum of 20% of
wages to employees drawing Rs. 3500/- per month or less. The bonus is to
be paid to employees getting Rs. 2500 per month or above upto Rs. 3500/per month shall be worked out by taking wages of Rs. 2500/- per month only.
The Act does not apply to certain establishments. The newly set-up
establishments are exempted for five years in certain circumstances. Some of
the State Governments have reduced the employment size from 20 to 10 for
the purpose of applicability of this Act.
Industrial Dispute Act 1947: The act lays down the machinery and procedure
for resolution of industrial disputes, in what situations as strike or lock-out
becomes illegal and what are the requirements for laying off or retrenching
the employees or closing down the establishment.
Industrial Employment (Standing Orders) act 1946: It is applicable to all
establishments employing 100 or more workmen (employment size reduced
by some of the States and Central Government to 50). The Act provides for
laying down rules governing the conditions of employment by the Employer
on matters provided in the Act and get the same certified by the designated
Authority.
Trade Unions Act 1926: The Act lays down the procedure for registration of
trade; unions of workmen and Employers. The Trade; Unions registered
under the Act have been given certain immunities from civil and criminal
liabilities.
Child Labour (Prohibition & Regulation) Act 1986: The Act prohibits
employment of children below 14 years of age in certain occupations and
processes and provides for regulations of employment of children in all other
occupations and processes. Employment of Child Labour is prohibited in
building and Construction Industry.
Inter-State Migrant Workmens (Regulation of Employment & Conditions of
Service) Act 1979: The Act is applicable to an establishment which employs 5
or more inter-state migrant workmen through an intermediary (who has
recruited workmen in one state for employment in the establishment situated
in another state). The Inter-State migrant workmen, in an establishment to
which this Act becomes applicable, are required to be provided certain
facilities such as; housing, medical aid, traveling expenses from home upto
the establishment and back, etc.
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n)

o)

50.

The Building and Other Construction Workers (Regulation of Employment and

Conditions of Service) Act 1996 and the Cess Act of 1996: All the
establishments who carry on any building or other construction work and
employ 10 or more workers are covered under this Act. All such
establishments are required to pay cess at the rate not exceeding 2% of the
cost of construction as may be modified by the Government. The Employer of
the establishment is required to provide safety measures at the building or
construction work and other welfare measures, such as canteens, first-aid
facilities, ambulance, housing accommodations for workers near the work
place etc. The Employer to whom the Act applies has to obtain a registration
certificate from the Registering Officer appointed by the Government.
Factories Act 1948: The Act lays down the procedure for approval at plans
before setting ;up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding
accidents or dangerous occurrences to designated authorities. It is applicable
to premises employing 10 persons or more with aid of power or 20 or more
persons without the aid of power engaged in manufacturing process.
FACILITIES TO BE PROVIDED BY THE EMPLOYER

50.1 Space
Land for Contractors Office, Store, Workshop etc.
a)
The Engineer shall at his discretion and for the duration of execution of the
Contract make available at site, land for construction of Contractors field
office, workshop, stores, magazines for explosives in isolated locations,
assembling yard, etc. required for execution of the Contract. Any construction
of temporary roads, offices, workshop, etc. as per plan approved by the
Engineer shall be done by the Contractor at his cost.
b)

On completion of work the Contractor shall hand over the land duly cleaned
to the Engineer. Until and unless the Contractor has handed over the vacant
possession of land allotted to him for the above purpose, the payment of his
final bill shall not be made. The Contractor shall be made liable to pay for the
use and occupation at the rates to be determined by the Engineer if the
Contractor over stays in the land after the Contract is completed.

51.

ELECTRICITY:
The Contractor will make necessary arrangements for erection of his site
office and site stores after getting written permission from the employer to
erect such temporary structure at his own cost. Temporary power supply will
be provided at one point at the nearest switch room. The power consumption
charges will have to be borne by the Contractor. However, non-availability of
the Crane does not leave the contractor off his responsibilities

52.

WATER
The contractor is permitted to make use of water source available at office
sites for construction purpose. Transport of water from the source to the
working areas will be contractors responsibility.

53.

FACILITIES TO BE PROVIDED BY THE CONTRACTOR

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53.1 Machinery, Tools, tackles and scaffoldings

The Contractor shall provide the required machinery/equipment, accessories,
necessary tools and tackles, scaffoldings, instruments, and all the normal
consumable materials required for the satisfactory execution of this contract. The
Contractor shall arrange for cranes for unloading and erection purpose, if required.
He shall submit a list of all such materials to the Engineer before the
commencement of pre-assembly at Site. These tools and tackles shall not be
removed from the Site without the written permission of the Engineer.
53.2 Gate Pass for Materials:
All tools, tackles, construction materials, welding materials etc., will be taken
inside the site limits only after registration with security personnel. Also any
material will be taken out only on valid gate pass issued by purchasers
representative after checking the proper IN gate passes. The contractor shall
have to preserve the IN gate passes obtained from security when every /any
material is route inside the site to enable taking back the balance/excess materials,
Tools and Tackles after completion of works.
53.2 Communication
The Employer will extend the telephone and telex facilities, if available at
Site, for purposes of Contract. The Contractor shall be charged at actual for such
facilities.
53.3 First-aid
53.3.1 The Contractor shall provide necessary first-aid facilities for all his
employees, representatives and workmen working at the Site. Enough
number of Contractor`s personnel shall be trained in administering first-aid.
53.4 Cleanliness
53.4.1 The Contractor shall be responsible for keeping the entire area allotted to
him clean and free from rubbish, debris etc. during the period of Contract.
The Contractor shall employ enough number of special personnel to
thoroughly clean his work-area at least once in a day. All such rubbish and
scrap material shall be stacked or disposed off in a place to be identified by
the Engineer. Materials and stores shall be so arranged to permit easy
cleaning of the area. In areas where equipment might drip oil and cause
damage to the floor surface, a suitable protective cover of a flame resistant,
oil proof sheet shall be provided to protect the floor from such damage.
53.4.2 Similarly the labour colony, the offices and the residential areas of the
Contractors employees and workmen shall be kept clean and neat to the
entire satisfaction of the Engineer. Proper sanitary arrangement shall be
provided by the Contractor, in the work-areas, office and residential areas of
the Contractor

54.

LINES AND GRADES

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All the works shall be performed to the lines, grades and elevations indicated
on the drawings. The Contractor shall be responsible to locate and layout the
works. Basic horizontal and vertical control points will be established and
marked by the Engineer at site at suitable points. These points shall be used
as datum for the works under the Contract. The Contractor shall inform the
Engineer well in advance of the times and places at which he wishes to do
work in the area allotted to him so that suitable datum points may be
established and checked by the Engineer to enable the Contractor to proceed
with his works. Any work done without being properly located may be
removed and/or dismantled by the Engineer at Contractors expense.
55

SECURITY
The Contractor shall have total responsibility for all equipment and materials
in his custody/stores, loose, semi-assembled and/or erected by him at Site.
The Contractor shall make suitable security arrangements including
employment of security personnel to ensure the protection of all materials,
equipment and works from theft, fire, pilferage and any other damages and
loss. All materials of the Contractor shall enter and leave the project site only
with the written permission of the Engineer in the prescribed manner.

56.

CONTRACTORS AREA LIMITS

The Engineer will mark-out the boundary limits of access roads, parking
spaces, storage and construction areas for the Contractor and the Contractor
shall not trespass the areas not so marked out for him. The Contractor shall
be responsible to ensure none of his personnel move out of the areas marked
out for his operations. In case of such a need for the Contractors personnel
to work out of the areas marked out for him, the same shall be done only
with the written permission of the Engineer.

57.

CONTRACTORS CO-OPERATION WITH THE EMPLOYER

In case where the performance of the erection work by the Contractor affects
the operation of the system facilities of the Employer, such erection work of
the Contractor shall be scheduled to be performed only in the manner
stipulated by the Engineer and the same shall be acceptable at all times to
the Contractor. The Engineer may impose such restrictions on the facilities
provided to the Contractor such as electricity, water, etc. as he may think fit
in the interest of the Employer and the Contractor shall strictly adhere to such
restrictions and co-operate with the Engineer. It will be the responsibility of
the Contractor to provide all necessary temporary instrumentation and other
measuring devices required during start-up and operation of the equipment
systems, which are erected by him. The Contractor shall also be responsible
for flushing and initial filling of all the oil and lubricants required for the
equipment furnished and erected by him, so as to make such equipment
ready for operation. The Contractor shall be responsible for supplying such
flushing oil and other lubricants unless otherwise specified elsewhere in the
document and specifications.

58.

PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment furnished
and erected by the Contractor shall be the responsibility of the Contractor as
detailed in relevant clauses in Technical Specifications Section. The Contractor
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shall provide, in addition, test instruments, calibrating devices, etc and labour
required for successful performance of these trials. If it is anticipated that the
above test may prolong for a long time, the Contractors workmen required
for the above test shall always be present at Site during such trials.
59.

MATERIALS HANDLING AND STORAGE

59.1 All the equipment furnished under the Contract and arriving at Site shall be
promptly received, unloaded, transported and stored in the storage spaces by
the Contractor.
59.2 Contractor shall be responsible for examining all the shipment and notify the
Engineer immediately of any damages, storage, discrepancy etc, for the
purpose of Engineers information only. The Contractor shall submit to the
Engineer every week a report detailing all the receipts during the week.
However, the Contractor shall be solely responsible for any shortages or
damages in transit, handling and/ or in storage and erection of the equipment
at Site. Any demurrage, wharfage and other such charges claimed by the
transporters, railways etc, shall be to the account of the Contractor.
59.3 The Contractor shall maintain an accurate and exhaustive record detailing out
the list of all equipment received by him for the purpose of erection and keep
such record open for the inspection of the Engineer in-charge.
59.4 All equipment shall be handled very carefully to prevent any damage or loss.
No bare wire ropes, slings, etc. shall be used for unloading and/or handling of
the equipment without the specific written permission of the Engineer. The
equipment stored shall be properly protected to prevent damage either to the
equipment or to the floor where they are stored. The equipment from the
store shall be moved to the actual location at the appropriate time so as to
avoid damage of such equipment at Site.
59.5 All electrical panels, control gears, motors and such other devices shall be
properly dried by heating before they are installed and energized. Motor
bearings, slip ring, commutators and other exposed parts shall be protected
against moisture ingress and corrosion during storage and periodically
inspected.
59.6 All the electrical equipment such as motors, generators, etc. shall be tested
for insulation resistance at least once in three months from the date of receipt
till the date of commissioning and a record of such measured insulation
values maintained by the Contractor. Such records shall be opened for
inspection by the Engineer.
59.7 The Contractor shall ensure that all the packing materials and protection
devices, used for various equipment during transit and storage, are removed
before the equipment are installed.
59.8 The consumable and other supplies likely to deteriorate due to storage must
be thoroughly protected and stored in a suitable manner to prevent damage
or deterioration in quality by storage.
59.9 All the materials stored in the open or dusty location must be covered with
suitable weatherproof and flame proof covering material wherever applicable.

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59.10 If the materials belonging to the Contractor are stored in areas other than
those earmarked for him, the Engineer will have the right to get it moved to
the area earmarked for the Contractor at the Contractors cost.
59.11 The Contractor shall be responsible for making suitable indoor storage
facilities to store all equipment, which require indoor storage. Normally all
the electrical equipment such as motors, control gears, generators, exciters
and consumables like electrodes, lubricants etc. shall be stored in the closed
storage space. The Engineer, in addition, may direct the Contractor to move
certain other materials, which in his opinion will require indoor storage, to
indoor storage areas, which the Contractor shall strictly comply with.
60.

INDEMNITIES

The contractor is liable for and indemnifies the APSPDCL against losses, expenses
and claims for loss or damage to physical property, personal injury and death
caused by his own acts or omissions.
60.1 The contractor claiming indemnity is to take all reasonable steps to mitigate
the lower damage will occur.
60.2 The contractor indemnifies the APSPDCL against claims to damages caused by
the movements of his equipment or temporary works.
60.3 The Contractor shall submit an Indemnity Bond to the APSPDCL
incorporating the above points before taking up the execution of the work.
61. CONSTRUCTION MANAGEMENT
61.1 The field activities of the Contractors working at Site, will be coordinated by
the Engineer and the Engineers decision shall be final in resolving any
disputes or conflicts between the Contractor and other Contractors and the
tradesmen of the Employer regarding scheduling and coordination of work.
Such decision by the Engineer shall not be a cause for extra compensation or
extension of time for the Contractor.
61.2 The Engineer shall hold weekly meetings of all the Contractors working at
Site, at a time and place to be designated by the Engineer. The Contractor
shall attend such meetings and take notes of discussions during the meeting
and the decision of the Engineer and shall strictly adhere to those decisions in
performing his works. In addition to the above weekly meeting, the Engineer
may call for other meetings either with individual Contractors or with selected
number of Contractors and in such a case the Contractors if called, will also
attend such meetings.
61.3 Time is the essence of the Contract and the Contractor shall be responsible
for performance of his works in accordance with the specified construction
schedule. If at any time, the Contractor is falling behind the schedule, he
shall take necessary action to make good for such delays by increasing his
work force or by working overtime or otherwise accelerate the progress of the
work to comply with the schedule and shall communicate such actions in
writing to the Engineer, satisfying that his action will compensate for the
delay. The Contractor shall not be allowed any extra compensation for such
action.
61.4 The Engineer shall, however, not be responsible for provision of additional
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labour and/or materials or supply or any other services to the Contractor

except for the coordination work between various Contractors as set out
earlier.
62.

FIELD OFFICE RECORDS

The Contractor shall maintain at his Site office up to date copies of all
drawings, specifications and other Contract Documents and any other
supplementary data complete with all the latest revisions thereto. The
Contractor shall also maintain in addition the continuous record of all changes
to the above Contract Documents, drawings, specifications, and
supplementary data, etc. effected at the field and on completion of his total
assignment under the Contract shall incorporate all such changes on the
drawings and other Engineering data to indicate as installed conditions of the
equipment furnished and erected under the Contract. Such drawings and
Engineering data shall be submitted to the Engineer in required number of
copies.

63.

CONTRACTORS MATERIALS BROUGHT ON TO SITE

63.1 The Contractor shall bring to Site all equipment, components, parts,
materials, including construction equipment, tools and tackles for the purpose
of the works under intimation to the Engineer. All such goods shall, from the
time of their being brought vest in the Employer, but may be used for the
purpose of the works only and shall not on any account be removed or taken
away by the Contractor without the written permission of the Engineer. The
Contractor shall nevertheless be solely liable and responsible for any loss or
destruction thereof and damage thereto.
63.2 The Employer shall have a lien on such goods for any sum or sums which may
at any time be due or owing to him by the Contractor, under, in respect of or
by reasons of the Contract. After giving a fifteen (15) days notice in writing
of his intention to do so, the Employer shall be at liberty to sell and dispose
off any such goods, in such manner as he shall think fit including public
auction or private treaty and to apply the proceeds in or towards the
satisfaction of such sum or sums due as aforesaid.
63.3 After the completion of the Works, the Contractor shall remove from the Site
under the direction of the Engineer the materials such as construction
equipment, erection tools and tackles, scaffolding etc. with the written
permission of the Engineer. If the Contractor fails to remove such materials,
within fifteen (15) days of issue of a notice by the Engineer to do so then the
Engineer shall have the liberty to dispose off such materials as detailed under
Clause 29.2 above and credit the proceeds thereto to the account of the
Contractor.
64. PROTECTION OF PROPERTY AND CONTRACTORS LIABILITY
64.1 The Contractor shall be responsible for any damage resulting from his
operations. He shall also be responsible for protection of all persons including
members of public and employees of the Employer and the employees of
other Contractors and Sub-Contractors and all public and private property
including structures, building, other plants and equipment and utility either
- 40 -

above or below the ground.

64.2 The Contractor will ensure provision of necessary safety equipment such as
barriers, signboards, warning lights and alarms, etc. to provide adequate
protections to persons and property. The Contractor shall be responsible to
give reasonable notice to the Engineer and the Employer of public or private
property and utilities when such property and utilities are likely to get
damaged or injured during the performance of his works and shall make all
necessary arrangements with such Employers, related to removal and/ or
replacement or protection of such property and utilities.
65.

PAINTING
All exposed metal parts of the equipment including piping, structures, railing
etc. wherever applicable, after installation unless otherwise surface protected,
shall be first painted with at least one coat of suitable primer which matches
the shop primer paint used, after thoroughly cleaning all such parts of all dirt,
rust, scales, grease, oil and other foreign materials by wire brushing, scraping
or sand blasting and the same being inspected and approved by the Engineer
for painting. Afterwards, the above parts shall be finished painted with two
coats of allowed resin machinery enamel paints. The quality of the finish paint
shall be as per the standards of ISI or equivalent and shall be of the colour as
approved by the Engineer.

66. INSURANCE
66.1 In addition to the conditions covered under the Clause entitled Insurance in
General Terms and Conditions of Contract of this Volume-I, the following
provisions will also apply to the portion of works to be done beyond the
Contractors own or his Sub-Contractors manufacturing Works. Insurance
coverage for all materials and men (involved in the work) shall be at the risk
& cost of the contractor.
66.2 WORKMENS COMPENSATION INSURANCE
This insurance shall protect the Contractor against all claims applicable under
the Workmens Compensation Act, 1948 (Government of India). This policy
shall also cover the Contractor against claims for injury, disability, disease or
death of his or his Sub-Contractors employee, which for any reason are not
covered under the Workmens Compensation Act, 1948. The liabilities shall
not be less than:
Workmens
:
As per statutory Compensation Provisions
Employees :
As per statutory liability Provisions
67.

UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can
be performed without subjecting the equipment and materials to adverse
effects during inclement weather conditions, like monsoon, storms etc. and
during other unfavorable construction conditions. No field activities shall be
performed by the Contractor under conditions, which might adversely affect
the quality and efficiency thereof, unless special precautions or measures are
taken by the Contractor in a proper and satisfactory manner in the
performance of such Works and with the concurrence of the Engineer. Such
unfavorable construction conditions will in no way relieve the Contractor of his
responsibility to perform the Works as per the schedule.
- 41 -

68.

CHECK OUT OF CONTROL SYSTEMS

After completion of wiring, cabling furnished under separate specification and
laid and terminated by the Employer, the Contractor shall check out the
operation of all control system for the equipment furnished and installed
under these specifications and documents.

69. CABLING
69.1 All cables shall be supported by conduits or cable trays run in air or in cable
channels. These shall be installed in exposed runs parallel or perpendicular to
dominant surface with right angle turn made of symmetrical bends for
fittings. When cables are run on cable trays, they shall be clamped at
minimum intervals of 2000 mm or otherwise as directed by the Engineer.
69.2 Each cable, whether power or control, shall be provided with a metallic or
plastic tag of an approved type, bearing a cable reference number indicated
in the cable and conduit list (prepared by the Contractor), at every 5 metre
run or part thereof and at both ends of the cable adjacent to the
terminations. Cable routing is to be done in such a way that cables are
accessible for any maintenance and for easy identification.
690.3 Sharp bending and kinking of cables shall be avoided. The minimum radii for
PVC insulated cables 1100 V grade shall be 15D where D is the overall
diameter of the cable. Installation of other cables like high voltage, coaxial,
screened compensating, mineral insulated shall be in accordance with the
cable manufacturers recommendations. Wherever cables cross roads and
water, oils, sewage or gas lines, special care should be taken for the
protection of the cables in designing the cables channels.
69.4 In each cable run some extra length shall be kept at a suitable point to enable
one or two straight through joints to be made, should the cable develop fault
at a later date.
69.5 Control cable terminations shall be made in accordance with wiring diagrams,
using identifying codes subject to Engineers approval. Multi-core control
cable jackets shall be removed as required to train and terminate the
conductors. The cable jacket shall be left on the cable, as far as possible, to
the point of the first conductor branch. The insulated conductors from which
the jacket is removed shall be neatly twined in bundles and terminated. The
bundles shall be firmly, but not tightly, tied utilizing plastic or nylon ties or
specially treated fungus protected cord made for this purpose. Control cable
conductor insulation shall be secure and even.
69.6 The connectors for control cables shall be covered with a transparent
insulating sleeve so as to prevent accidental contact with ground or adjacent
terminals and shall preferably be terminated in elmex terminals and washers.
The insulating sleeve shall be fire resistant and shall be long enough to over
pass the conductor insulation. All control cables shall be fanned out and
connection made to terminal blocks and test equipment for proper operation
before cables are corded together.

70.

SUPPLY OF MATERIALS BY THE CONTRACTOR:

- 42 -

The contractor has to make his own arrangements for procurement, supply
and use of all the materials necessary for the execution of the project on
turnkey basis as per Annexure-1A and compliance of the following should be
ensured.
a)
These materials should conform to the relevant Indian Standard specification.
These materials shall be supplied at-least one month in advance of their
requirement manufactures test certificate for these materials shall be submitted and
got approved by Engineer before utilization. The materials so supplied by the
contractor shall be guaranteed by him for satisfactory performance up-to the end of
the maintenance and defects liability period.
b)
All materials to be supplied should fully conform to provisions under clause 3
of Instructions to Bidders.
c)
In procurement of these items the contractor shall follow all regulations of the
APSPDCL/Government of India in respect of import license etc., if he chooses to
procure these from imports. Further, the contractor shall be responsible for the
payment of applicable duties and taxes, port clearance inland transportation etc.
71 PREAMBLE
71.1 The rates and prices tendered in the price bid document shall, except in so far
as it is otherwise provided under the Contract, include all constructional plant,
labour, supervision materials, erection maintenance, insurance, profit. Taxes
and duties, together with all general risks, liabilities and obligations set out or
implied in the contract.
72

QUALITY ASSURANCE PLAN

72.1. To ensure that the equipments are in accordance with the specifications, the
contractor shall adopt suitable quality assurance programme to control such
activities at all points, as necessary. Such programme shall be out lined by the
contractor and shall be finally accepted by owner/ authorized representative after
discussions before the award of contract. The QA programme shall be generally in
line with mentioned in bid.
72.2 The bidder shall also furnish copies of the reference documents/ plant
standard / acceptance norms/ test and inspection procedure etc., as referred in
Quality Plan alongwith Quality Plans.
72.3 All materials used and supplied shall be accompanied by valid and approved
materials certificates and tests and inspection reports. These certificates and
reports shall indicate the heat numbers or other such acceptance identical numbers
of the material. The material certified shall also have the identification details
stamped on it.
73.

DISPUTES

24.1 If the Contractor believes that a decision taken by the Engineer was whether
outside the authority given to the Engineer by the Contract or that the decision was
- 43 -

wrongly taken, the decision shall be referred to the Arbitrator within 14 days of the
notification of the Engineers decision.
74.

PROCEDURE FOR DISPUTES

74.1 The arbitration shall be conducted in accordance with provisions of Indian

Arbitration Act 1996 and at the place shown in the Contract Data. The language in
which arbitration will be effected is English.
75 COMPLETION CERTIFICATE
75.1 The contactor shall submit Completion Report of the project to Owner. The
Completion Report shall consist of the following documents:
(i) Copy of the Commissioning Certificate of Solar Power plant.
(ii) Technical documents as per scope of work & technical specifications
according to which the work has carried out.
Four sets of as built drawings showing therein modification and corrections,
if any, made during the course of execution signed by the Contactor. A soft
copy of as built drawings shall also be submitted.
Copy of complete layout of the solar array including Evacuation system.
Copies of test Certificates for type / routine tests performed on major
equipment.
O&M Manuals 3 sets
Copies of Statutory clearances / permissions.
Certificate / undertaking for making payment of all statutory requirements,
duties, labour wages and others for having made payment.
An undertaking confirming the payment of all statutory duties, taxes or
document (s) having evidence of paying statutory duties, taxes etc. as per
requirement of concerned statutory authorities.
Certificate regarding completion of the facility in all respect by the Engineer
In Charge/ Consultants
75.2 Owner shall issue Completion Certificate after verifying from the completion
documents and satisfying itself that the work has been completed in accordance with
details set out in the construction and erection drawings and the contract documents.
No Completion Certificate shall be given nor shall the work be deemed to have been
executed until the export of generated Solar power commenced to LT BUS , statutory
requirements are completed and all scaffolding, surplus materials and rubbish is
cleaned off the site completely.

- 44 -

DETAILS OF EARNEST MONEY DEPOSIT

(Separately typed preferable computerized and On Tenderer Letter head)

Ref. No. NO. CGM/PROJECTS/SPDCL/TPT/SIP-01/2013-14

Date

To,
The Chief General Manager/Projects
APSPDCL:: Tirupati

Subject: Earnest Money Deposit (EMD) for the Tender No. NO. F.
CGM/PROJECTS/SPDCL/TPT/SIP-01/2013-14
Respected Sir,
I/ We
(hereinafter referred
to as the Tenderer) being desirous of Biding for the work under the above
mentioned Tender document and having fully understood the nature of the
work and having carefully noted all the terms and conditions, specifications
etc., as mentioned in the Tender document.
I / We feel an immense pleasure to quote our most competitive rates
herewith duly signed by me / us. I / We have quoted separately for the
systems and the Earnest Money Deposit / s has been submitted separately in
Envelop 1;
EMD details
Amount (Rs.)

Instrument Number :
Date of issuance :
Name of the Bank:

Place:

(Signature of Tenderer)
Name :
Designation :

Date:

Seal :

- 45 -

ANNEXU

TENDERERS GENERAL INFORMATION

(To be typed separately & submitted )
To,
The Chief General Manager/Projects
APSPDCL:: Tirupati

Subject : Tender No. CGM/PROJECTS/SPDCL/TPT/SIP-01/2013-14 for

1.

Name of Tenderer

2.

Status of Firm

3.

Number of Years in Operation

4.

Registered Address

5.

Operating Address
(if different from above.)

6.
Telephone
Number
7.

E-mail Address & Web Site

8.

Tele-fax Number

9.

[Area Code]

[Number]

[Area Code]

[Number]

PAN [Number]
[Enclosed Copy of PAN CARD]

10.
Service Tax
Number

[Enclosed copy of Service Tax Registration

Certificate]

(Signature of Tenderer)
Date

Name :
Designation :

- 46 -

Place :

Seal :

- 47 -

DECLARATION
(To be submitted on Rs.100/- stamp paper)
ANNEXURE 2
I / We, hereby declare that I / We have made myself /
ourselves thoroughly conversant with the sub soil conditions, local conditions
regarding all materials and Labour of which I / we have based my / our rates
of this work. The specifications, conditions and lead of materials on this work
have been carefully studied and understood by me / us before submitting this
Tender. I / We undertake to use only the best materials defined / approved by
the Ministry of New and Renewable Energy (MNRE) GoI.
The systems will be provided as per the specifications and guidelines
issued by the Ministry of New and Renewable Energy / A P S P D C L . We are
bound to adhere the guidelines issued by the Ministry of New and Renewable
Energy / A P S P D C L from time to time. We also hereby committed that if in
future MNRE make any changes in the specifications of the systems the same
will be incorporated in the present Tender projects. We hereby agree that the
work will be executed within the cost of Tender mentioned in the financial bid
and there will be no escalation in cost for any reason thereof. We also agree
that if we fail to complete the work and drop the work in middle, APSPDCL
shall have right to recover the full amount from us. I / We shall accept any
amendments made by APSPDCL from time to time during total project
completion period including 5 years Comprehensive maintenance contract
(CMC).
I / We am/are also committed that we shall complete the work within
stipulated time period specified in the work order for any work assigned by
Order Issuing Organization. We will not ask for any further time extension.
I / We am / are bound to work as per Tender and work Order issued by
APSPDCL for this work with 5 years Comprehensive Maintenance Contract. In
case of failure of the same, we shall be responsible for any loss and for the
action taken by competent Authority of A P S P D C L resulting to ban to work
and black-listing.
I / We shall comply with the provision of Contract Labour. (Regulation
and Abolition) Act 1970, Minimum Wages Act. 1948, Payment of Wages
Act.
1963,
Workmens Compensation Act. 1961, the Contract Labour
(Regulation and Abolition) Act, 1979 and all other related Acts and any
modification thereof or any law relating there to and rules made there under
from time to time. APSPDCL shall not be responsible in this regard.
I / We shall be wholly responsible for any accident or any unusual/
unexpected circumstances held during the execution of work & also during the
CMC period of 5 years.
(Signature of Tenderer)
Date

Name :

Place :

Designation :
Seal :

ANNEXURE - 3
COMPANY PROFILE
(To be typed separately & submitted in Envelope No.1)
A} Information :
Name of Company :
Address of Head Office :
Contact Person :
Telephone :
Telefax :
E-Mail :
No. of Branches (Dealers) and their address
Address for Correspondence :
Contact Person :
Telephone :
Telefax :
E-mail :
B} Business Organization : (Please tick wherever applicable & attach
all supporting documents)
Sole proprietorship
Private Limited
Public Sector Undertaking
Limited Company
Joint Venture
Others (Please Specify Status)
C} Business Management :
Attach Corporate Organization Chart with Name
D} Total Number of Employees Employed :
1) At Head Office
2) At Branch Office
3) At Site
E} Is Your Organization a Subsidiary of Another Company ?

Yes/ No

If Yes, of whom?
F} Financial Capability :
Annual Turnover Last 5 Years : Attach Balance sheets of last 3 years. Rs. In
Lakhs
Projected this year
Last year
One year before last year
Two year before last year
Three year before last year
Four year before last year
Name and address of the bankers with Contact person and contact
numbers.
G} Whether your company hold following certificates:

Yes/ No

ISO 9001-2000
ISO 14001-1996
OHSAS 18001-1999
If No, do you substantiate a need to have them
H} Are there any Litigations/ Court cases against your company?
If yes, give details :
I} Any other information that you want to give (may attach separate
pages)

Yes/ No
Yes/ No

Annexure-4
STAFF DETAILS

Name of the Organization :

List of staff having relevant work experience
Sr.
No
.

Name

Qualificatio Designatio
n
n

Total
Experienc
e in years

Annexure-5
DRAFT ACTIVITY CHART
Bidder shall furnish Bar Chart for the following activities and his plan for
implementation of the project to meet the completion date. This information shall be in
addition to detailed project schedule and other information he is required to furnish as
part of his offer. The activities indicated herein are minimum activities for which bidder
shall furnish the required information. Bidders are encouraged to furnish more detailed
information in their offer.
S.No Description
1
2

3.

4
5
6
7
8
9
10
11

Site clearing
Design of structures, foundation and other
associated, overall plant design and drawings ,
submission to SPDCL and arranging approval from
SPDCL
Preparation of project report Application to State
Nodal Agency for approval of Subsidy from MNRE
Arranging sanction of funds from MNRE through
RREC
Construction of store shade foundations of
module structures
Clearance from pollution control /Aviation
Department, any other statuary approval
/Clearances as applicable
Supply of modules , mounting structures
Equipments and Materials
AC Distribution Board , D C distribution Board ,
Power and control Cables and Balance items of
Solar Plant
Supply of balance materials
Erection of material
Commissioning of Plant
Completion of plant in all respect

Start
Time

Completion
Time

ANNEXURE - 6
WORK EXPERIENCE
Name of the Organization :
List of works Completed in Last 3 Years
Sr.
No
.

Name of the Project

Name &
Address
of the
Client

Contact
Telephon
e
Numbers

Major
Items of
Work*

Value
of
Work in
Rs.

Start Date Due Date

of
Completio
n

Actual
completio
n Date

Note : 1. If Actual completion date is beyond the Schedule completion Date, please give reasons for the delay.
2. Attach relevant completion certificates document for works in previous 3 years separately.
Authorized Signatory
Company Seal
Date :
Place
:

ANNEXURE-7
DECLARATION
I / WE . have gone through carefully all the Tender
conditions and solemnly declare that

I / we will abide by any penal action such as

disqualification or black listing or determination of contract or any other action deemed

fit, taken by, the Department against us, if it is found that the statements, documents,
certificates produced by us are false / fabricated.

I / WE hereby declare that, I / WE have not been blacklisted / debarred / Suspended /

demoted in any department in Andhra Pradesh or in any State due to any reasons.

Signature of the Bidder

ANNEXURE 8
FINANCIAL BID (to be uploaded online only) for
Design, Supply, Installation, Testing, Commissioning With Five
Years of Comprehensive Maintenance Contract (of 100 kWp
Solar Photovoltaic Power Plant In APSPDCL
The cost details for 100 kWp Solar PV power plant should be submitted
as follows:
Sr. Name of work
No.

1.

Capacity Cost of SPV Power Plant (Cost

of
Material
+
Cost
of
installation and commissioning,
testing with 5 yrs. CMC (O&M
(including manpower)) as per
tender
document
including
relevant manpower) (Rs.) (in
figures)

100 kWp
Design, Supply, Installation,
Testing, Commissioning With Five
Years of Comprehensive
Maintenance Contract (O&M and
man power) Of 100 kWp Solar
Photovoltaic Power Plant In
APSPDCL AS PER TENDER
DOCUMENT
Rupees (in words) .

Cost is inclusive of all taxes,duties, insurance, octroi, transportation, loading,

unloading, design, installation, commissioning and testing, O & M (including
manpower) and CMC for 5 years.
NOTE: The tenderes should upload additional PDF file on-line for the detailed itemwise, work-wise, CMC break-up along with applicable taxes & duties with the
price bid. However, the bids will be evaluated on the basis of consolidated price bid
as above.
(DO NOT SUBMIT FINANCIAL BID IN PHYSICAL FORM, TO BE UPLOADED
ONLINE ONLY)
(Signature of Tenderer)
Date

Name :
Designation :

SYSTEM PHILOSOPHY
1.1 SOLAR SYSTEM AND COORDINATION WITH EXISTING SYSTEM
1.1.1 The SPV array generally consisting of number of SPV modules that directly produces
DC electricity power on receipt of solar irradiation. This DC power is converted to AC
power by PCUs. The AC output of 100 kW solar plant at 415 V level will work in
combination with Discom feed existing LT System of APSPDCL office at Tirupati. These
modules usually are made up of SPV cells, forming the basic building block of a solar
array. Modules may be connected in series or parallel to increase the voltage and current,
and thus achieve the required solar array characteristics that will match the load.
1.1.2 The bidder shall design the system in such a way that System controller of PSU
should have ability to harvest the maximum possible Solar Power generation to be utilized
for energy requirement of APSPDCL office at Tirupati. During holidays/Sunday/Saturday
when the consumption may be low in APSPDCL office, the part of generated energy will
be fed to Discom L T Grid.
1.2 The main objective is the high availability and reliability of the plant. In order to
achieve the main objective, the following principles shall be adopted while designing
system.
a)

b)

Technology: Solar PV crystalline cells of high efficiency and the modules should be
manufactured in India so as to meet MNRE Guidelines. APSPDCL will avail subsidy
for solar plant from MNRE as such bidder should use the modules and other
material which is eligible for such subsidy.
The Stabilized output of solar Power plant shall be 100kWp after one year
(measured at standard test conditions of solar radiation of 1000W per sq
meter).

The bidder shall demonstrate the capacity of plant after one year from date of
commissioning of plant.
The bidder shall use adequate capacity of SPV module, PCUs, Junction boxes etc
to ensure generation of power as per design estimates. This is to be done by
applying liberal de-rating factors for the array and recognizing the efficiency
parameters of PCUs, transformers, etc.
The output at Invertors (s) will be considered for verification purpose. Bidder
should indicate procedure and details of software or formula for demonstration of
capacity of plant in tender itself. For other purpose the meter reading will be
considered.
c)
d)
e)
f)

g)
h)

Use of equipment and systems with proven design and performance that have a
high availability track record under similar service conditions.
Selection of the equipment and adoption of a plant layout to ensure ease of
maintenance.
Strict compliance with the approved and proven quality assurance norms and
procedures during the different phases of the project.
Proper monitoring in the synchronizations which ensures the availability of power to
the grid. Generation voltage of 415V has to fed to grid voltage at the point of
interconnection.
The injection of DC power in to Grid shall be avoided by using suitable isolation
transformer etc at output of inverter.
Ripple content must not exceed 3% on DC side

i)

Limits for harmonics as per CEA technical standard on Grid connectivity are as follow :
Total voltage harmonics distortion not more than 5%
Individual voltage harmonics distortion not more than 3 %
Total current harmonics distortion not more than 8%

j)

k)

1.2

The power plant has to operate in parallel with the grid system which is infinite
electrical system. Any faults not taken care will result in damage of only SPV power
plant without effecting DISCOMS infinite system. Thus the Solar Power Plant has to
protect its equipment against any of possible fault or other disturbances from the
grid.
Very fast microprocessor based Directional and Reverse power flow protection
should be provided to insure isolation of the solar power plant from the grid at the
time of any fault or/and any additional suitable protection.
The basic and detailed engineering of the plant will aim at achieving high standards
of operational performance especially considering following:
a. Optimum availability of modules during the day time.
b. Ensuring module layout to prevent shading.
c. Selection of PCUs with high track record and readily availability of requisite
spares.
d. Careful logging of operation data / historical information from the Data Monitoring
Systems, and periodically processing it to determine abnormal or slowly
deteriorating conditions.
e. SPV power plant should be designed to operate satisfactorily in parallel with the
Discom Grid within permissible limits of high voltage and frequency fluctuation
conditions, so as to export the maximum possible units to the grid.
f. Flat plate arrays are held fixed at a tilted angle and face towards the equator, are
most common. The angle of tilt should be approximately equal to the angle of
latitude for the site. A steeper angle increases the output in winter; while a
shallower angle more output in summer. It should be arranged in such a manner
that optimize generation is achieved.
g. Based on the Solar Insolation data, the solar PV system should be so designed
that it shall take into account the mean energy output after allowing for various
losses, temperature corrections, on an average day for each month of the year.
h. Bidder should use the modules and other material which is eligible for subsidy
from MNRE.
i. The offered Grid Connected Solar Power Plant should be able to generate power
through solar energy and supply clean and green electricity to the grid

1.3 The specification provided with this bid document is a functional one; the design
provided in this document is only meant as an example. The Bidder/ must submit a
proposal based upon their own design. In order to win the Contract the Bidder/ must
optimize their own design for Solar Photovoltaic (SPV) proven technology so that it
best meets the evaluation criteria given in this bid document. The bidders are
advised to visit the site before designing the plant and offer their bid. The bidders are
also required to incorporate all the system required for efficient operation of 100 kW
solar Plant in parallel with Discom supply.
1.4 The supplier/manufacturer shall submit the detail design of the complete solar
generating system by using their software to optimize the combination of modules
considering the specific location, isolation, nature of load etc

TECHNICAL SPECIFICATION
The general scope under this contract includes to design, manufacture, testing
,inspection, packing and forwarding, transportation upto project site, loading &
unloading, storage in safe custody, erection, carrying out preliminary tests at site,
commissioning, performance testing, operation and maintenance for 5 years &
handing over to the purchaser all the equipment installed for 100KWP SPV Power
plant at APSPDCL, Tirupati.
The illustrative Schedule of requirements is in accordance with the
specifications contained in this document
1.1

System Details:

Sl.
No.

Brief Description

Units

SPV modules for a total capacity of

100KWp as per specifications.

1 Set

SPV module mounting structure

suitable for accommodating 100 KWp
capacity SPV modules including
foundation as per specifications on
roof top (Terrance)

1 Set

PCUs as per specifications

1 No./
Set

Array Junction Boxes

1 Set

SMA/ SCHENIEDER- XENTREX/

SEMICRON/ ABB/ PPS / OPS/ DB
Electronics
Tyco / Hensel/ Spelberg

Main Junction Boxes

1 Set

Tyco / Hensel/ Spelberg

Data Logging system with remote

monitoring as per specification

1 Set

system as per specifications

DC Distribution units as per specifications

1 Set

Siemens / ABB / Schnieder

Electric/L&T /Havells/HPL

AC Distribution units as per specifications

1 Set

Siemens / ABB / Schnieder

Electric/L&T/ Havells/HPL

Cables requirement as per design

10

Make
BHEL/ CEL/ REIL/ TATA BP/
PHOTON/Moserbare/TITAN/SHAN

Mtrs. As Finolex /Polycab/ Havells/HPL

required
at site
for
full plant
commissio
ning
1 Set
Fire extinguisher in accordance with BIS
codes for electrical short circuit fires
along with sand buckets

11

Lightning arrester complete set as per

specification

1 Set

12

Earthing complete set as per

specification

1 Set

13

Spares, tools and plant for 5 years

operation and maintenance

As per
list

14

Fuses, Transfer switches, Printed

Circuit boards required for power plant

1 Set

15

Providing training to engineers and

site staff for operating
Maintenance and trouble shooting skills

1 Item

16

Operation and maintenance of the SPV

Power Plant for a period of 5 years from
date of commissioning of the power
plant.

1 Item

17

Engineering, electrical drawings and

installations and O&M manuals

1 Sets

18

Any other equipment required to

complete the installation
All the items against which no make has been mentioned must confirm to ISI
standards.
The SPV Power plant shall have a total capacity of 100 kWp. Further, to make
system cost effective and feasible it should be grid connected without any backup.
1.2 SOLAR PHOTOVOLTAIC MODULES
1.2.1 The total solar PV array capacity should not be less than 100 kWp and
should comprise of solar crystalline modules of minimum 250 Wp and
above wattage. Module capacity less than minimum 250 watts should not be
supplied. The module type must be qualified as per IEC 61215 latest edition for
crystalline silicon. SPV module conversion efficiency should be equal to or
greater than 15% under STC. Modules must qualify to IEC 61730 Part I and II for
safety qualification testing. Certificate for module qualification from IEC or
equivalent to be submitted as part of the bid offer. Self undertaking from
manufacturer / supplier that the modules being supplied are as per above.

1.2.2 The PV module shall perform satisfactorily in humidity up to 100% with

temperature between 40 C to + 85 C. Since the modules would be used in a high
voltage circuit, the high voltage insulation test shall be carried out on each
module and a test certificate to that effect provided and they have highly corrosive
atmosphere throughout their Lifetime and they must qualify to IEC 61701.
1.2.3 The predicted electrical degradation of power generated not exceeding 20% of
the minimum rated power over the 25 year period and not more than 10% after
ten years period of the full rated original output (As per MNRE Standards).
1.2.4 Other general requirement for the PV modules and subsystems shall be the
following
a.

Raw materials(solar Cells) and technology employed in the module production

processes shall have to be certified and a certificate giving details of major
materials i.e. cells, Glass, back sheet, their makes and data sheets to be submitted
for the modules being supplied by the bidder.

b. The rated output power of any supplied module shall have tolerance of +/- 3% as
per MNRE standard specs.
c.

The peak-power point voltage and the peak-power point current of any supplied
module and/or any module string (series connected modules) shall not vary
more than 2 (two) per cent from the respective arithmetic means for all

modules and/or for all module strings, as the case may be. The rated power of
the module specified in watt Peak under STC may not have any negative
tolerance.
d. Except where specified, the front module surface shall
resistant, low-iron and high-transmission toughened glass.

consist

of impact

e.

The module frame, if any, shall be made of a corrosion-resistant material which

shall be electrolytically compatible with the structural material used for mounting
the modules.

f.

The module shall be provided with a junction box with either provision of external
screw terminal connection or sealed type and with arrangement for provision of
by-pass diode. The box shall have hinged, weather proof lid with captive screws
and cable gland entry points or may be of sealed type and IP65 rated.

g. IV curves at STC and NOCT should be provided. The manufacturing process of the
module and Major components of the module solar cell, front glass, backsheet,
encapsulant, sealant, their make and datasheet may be submitted by the bidder.
1.3

ARRAY STRUCTURE

1.3.1 Wherever required, suitable number of PV panel structures shall be provided.

Structures shall be of flat-plate design either I or L sections.
1.3.2 Structural material shall be corrosion resistant and electrolytically compatible
with the materials used in the module frame, its fasteners, nuts and bolts.
Galvanizing should meet ASTM A-123 hot dipped galvanizing or equivalent which
provides at least spraying thickness of 70 microns on steel as per IS5905, if steel
frame is used. Aluminium frame structures with adequate strength and in accordance
with relevant latest BIS/ international standards can also be used.
1.3.3 Structures shall be supplied complete with all members to be compatible for
allowing easy installation at the site.
1.3.4 The structures shall be designed to allow easy replacement of any module & can
be either designed to transfer point loads on the roof top or UDL as per site
conditions.
1.3.5 Each structure shall have a provision to adjust its angle of inclination to the
horizontal as per the site conditions.
1.3.6 Each panel frame structure be so fabricated as to be fixed on the ground. The
structure should be capable of withstanding a wind load of 200 km/hr after
grouting & installation. The front end of the solar array must be one meter
above the Ground. Grouting material for SPV structure shall be as per
M15 (1:2:4) concrete specification.
1.3.7 The structures shall be designed for simple mechanical and electrical installation.
There shall be no requirement of welding or complex machinery at the
installation site. If prior civil work or support platform is absolutely essential to
install the structures, the supplier shall clearly and unambiguously communicate
such requirements along with their specifications in the bid. Detailed engineering
drawings and instructions for such prior civil work shall be carried out prior to
the supply of Goods.
1.3.8 The supplier shall specify installation details of the PV modules and the
support structures with appropriate diagrams and drawings such details shall
include, but not limited to, the following;

a. Determination of true south at the site;

b. Array tilt angle to the horizontal, with permitted tolerance;
c. Details with drawings for fixing the modules;
d. Details with drawings of fixing the junction/terminal boxes;
e.

Interconnection details inside the junction/terminal boxes;

f. Structure installation details and drawings;

g. Electrical grounding (earthing);
h. Inter-panel/Inter-row distances with allowed tolerances; and
i. Safety precautions to be taken.
The array structure shall support SPV modules at a given orientation and absorb and
transfer the mechanical loads to the columns properly. All nuts and bolts shall be of
very good quality stainless steel.
1.3.9 The design of mounting structures with fixed tilt shall be provided. The array
structure shall be so designed that it occupies minimum space without sacrificing
the output from SPV panels due to shadowing, orientation or tilt at the same
time.
1.4 POWER CONDITIONING UNIT (PCU)
1.4.1 Power Conditioning Unit (PCU), grid interactive in nature, shall consist of MPPT
controller, 10Nos inverters each of 10 KW rating, associated control and protection
devices etc. all integrated into PCU. It shall provide necessary protections for Grid
Synchronization and Data Logging/Monitoring. The PCU should convert DC power
produced by SPV modules in to AC power and must synchronize automatically its AC
output to the exact AC Voltage and frequency of Grid. The bidder may choose the inverter
as string/Central as per their Design/ Project Philosophy.
Control Type:: Voltage source , microprocessor assisted , output regulation
Out put voltage
Frequency
Continuous rating
DC link voltage range
Nominal Power
Standard conformation
Total Harmonic Distortion
Operating temperature Range
Housing cabinet
PCU efficiency
Power Control

: 3 phase, 415 V ac (+5 %)

: 50 Hz ( +3 Hz, -3 Hz)
: 100 KVA Hybrid inverter (Grid tied and off Grid)
: 0 to 600 V
: 100 kVA
: IEC 61683
: less than 3%
0
0
: -25 to 60 C
: PCU to be housed in suitable switch cabinet,
Within IP 20 degree of ingress protection
: 94 % and above at full load,
: MPPT

1.4.2 The DC energy produced has to be utilized to maximum and supplied to the bus for
inverting to AC voltage to extract maximum energy from solar array and provides
3-ph, 415V AC/ (+15% to 10%), 50+/-1.5 Hz with total harmonic voltage
distortion less than 3% to synchronize with local grid . DC voltage ripple content
shall be not more than 3%.
1.4.3 The PCU shall be of very high quality having efficiency not less than 97% and shall
be capable of running in integrated mode.

1.4.4 Degree of protection of the indoor PCU shall be at least IP-31and that of outdoor at
least IP-55.
1.4.5 Built in with data logging to remotely monitor plant performance through external
PC shall be provided (PC shall be provided along with SPV Plant).
1.4.6 The PCU shall be designed for continuous, reliable power supply as per specification.
1.4.7 The PCU should be designed to be completely compatible with the SPV array voltage
and Grid supply voltage.
1.4.8 The dimension, weight, foundation details etc. of the PCU shall be clearly indicated
in the detailed technical specification.
1.4.9 The system should be capable of providing all the data including that of meter and
PCU to the central software on IEC-104 protocol. All the equipments /hardware
/software for complying to the same will be in the bidders scope.
1.4.10 The PCU shall be capable of complete automatic operation, including wake-up,
synchronization & shut down independently& automatically.
1.4.11 Both AC & DC lines shall have suitable fuses, Metal Oxide Arrestors/surge arrestors
and contactors to allow safe start up and shut down of the system. Fuses used in
the DC circuit should be DC rated.
1.4.12 PCU shall operate in sleeping mode when there will no power connected.
1.4.13 Protections:
- Over voltage both at input & output.
- Over current both at input & output.
- Over/under grid frequency.
- Heat sink over temperature.
- Short circuit.
- Protection against lightening.
- Surge arrestors to protect against Surge voltage induced at output due to external
source.
- Anti- Islanding Protection
1.4.14 It should have user friendly 4X40 LED/LCD display for programming and view on
line parameters such as:
- Inverter per phase Voltage, current, kW, kVA and frequency,
- Grid Voltage and frequency,
- Inverter (Grid) on Line status,
- PV panel voltage,
- Solar charge current and ambient temperature,
- Individual power stage heat sink and cabinet temperature,
- Solar Radiation (with external pyranometer with in scope)
- Inverter Import export kWh summation
- Solar kWh summation
- Inverter on
- Grid on
- Inverter under voltage/over voltage
- Inverter over load

- Inverter over temperature.

1.4.15 The PCU shall have arrangement for adjusting DC input current and should trip
against sustainable fault downstream and shall not start till the fault is rectified.
1.4.16 The 3 phase PCU shall be from internationally reputed firms, which will incorporate
latest Technological advance to provide highly reliable and efficient energy
conversion from DC to AC.
1.4.17 PCU shall be capable to synchronize independently & automatically with Discom
grid power line frequency to attain synchronization and export power generated by
solar plant to grid.
1.4.18 The PCU shall be capable of complete automatic operation, including wake-up,
synchronization & shut down.
1.4.19 Typical failure analysis report of PCUs and recommended list of critical components
shall be provided by the bidder while submitting their offer.
1.4.20 The PCU shall be capable of operating in parallel with the grid utility service and
shall be capable of interrupting line fault currents and line to ground fault currents.
1.4.21 The PCU shall be able to withstand an unbalanced load conforming to IEC standard
and relevant Indian electricity condition. The PCU shall include appropriate selfprotective and self-diagnostic features to protect itself and the PV array from
damage in the event of PCU component failure or from parameters beyond the
PCUs safe operating range due to internal or external causes. The self-protective
features shall not allow signals from the PCU front panel to cause the PCU to be
operated in a manner which may be unsafe or damaging. Faults due to
malfunctioning within the PCU, including commutation feature, shall be cleared by
the PCU protective devices and not by the existing site utility grid service circuit
breaker.
1.4.22 The PCU shall go to shutdown/standby mode, with its contacts open, under the
following conditions before attempting an automatic restart after an appropriate
time delay.
When the power available from the PV array is insufficient to supply the losses of the
PCU, the PCU shall go to standby/shutdown mode.
The PCU control shall prevent excessive cycling of shut down during insufficient solar
radiance.
1.4.23 Operation outside the limits of power quality as described in the technical data
sheet should cause the power conditioner to disconnect the grid. Additional parameters
requiring automatic disconnection are
i. Neutral voltage displacement
ii. Over current
iii. Earth fault
iv. And reverse power
In each of the above cases, tripping time should be very less.
1.4.24 Detailed technical description of the complete unit of offered PCU should be
furnished with bid document Following Technical documents of PCU shall be supplied for
approval after placement of order.
Detailed technical description of the complete unit

 Instructions for installation and operation

Electrical diagrams of all internal cabling, necessary for installation, maintenance and
fault finding.
Description of electrical and mechanical characteristics of units.
Maintenance and fault finding procedures.
Safety precautions.
Software for data monitoring with detailed description.
Details of data acquisition
Details of Telemetry linking
Factory test reports in details on various parameters.
Trouble shooting procedures.
All maintenance requirements and their schedules, including detailed instructions on
how to perform each task.
Detailed schematics of all power instrumentation and control equipment and
subsystems along with their interconnection diagrams. Schematics shall indicate wiring
diagrams, their numbers and quantities, type and ratings of alt components and
subsystems.
A detailed bill of materials which shall list components model numbers, quantities and
manufacturer of each supplied item.
All documents and write ups shall be in English. They shall be clean and legible, and
must be checked, signed, approved and dated by a competent representative of the
contractor.
1.4.25 The Bidder should note that PCU will be installed in Tirupati which is hot place and
prone to dust, hot air of 52 degree centigrade. Thus the room shelter, air blower/
fan (auto operated as per requirement) if required, for PCU will be in scope of
supply. Preference should be given to PCU which does not require such protection
being desert with extreme climatic conditions
1.4.26 The Bidder shall provide data sheet for Power Conditioning Unit along with their
offer as per Guaranteed Technical Particular
1.4.27 Communication Modbus protocol with LAN/WAN options along with remote access
facility and SCADA package with latest monitoring systems
1.4.28 Electrical safety, earthing and protection
a. Internal Faults: In built protection for internal faults including excess temperature,
commutation failure, overload and cooling fan failure (if fitted) is obligatory.
b. Galvanic Isolation: Galvanic Isolation is required to avoid any DC component
being injected into the grid and the potential for AC components appearing at the
array.
c. Over Voltage Protection: Over Voltage Protection against atmospheric lightning
discharge to the PV array is required. Protection is to be provided against voltage
fluctuations in the grid itself and internal faults in the power conditioner, operational
errors and switching transients.
d. Earth fault supervision: An integrated earth fault device shall have to be provided
to detect eventual earth fault on DC side and shall send message to the supervisory
system.
e. Cabling practice: Cable connections must be made using PVC Cu cables, as per
BIS standards. All cable connections must be made using suitable terminations for
effective contact. The PVC Cu cables must be run in GL trays with covers for

protection.
f. Fast acting semiconductor type current limiting fuses at the main bus- bar to protect
from the grid short circuit contribution.
1.4.29 The PCU shall include an easily accessible emergency OFF button located at an
appropriate position on the unit.
1.4.30 The PCU shall include ground lugs for equipment and PV array grounding.
1.4.31 All exposed surfaces of ferrous parts shall be thoroughly cleaned, primed,
and painted or otherwise suitably protected to survive a nominal 30 years design life
of the unit.
1.4.32 The PCU enclosure shall be weatherproof and capable of surviving climatic
changes and should keep the PCU intact under all conditions in the room where it
will be housed. The inverter shall be located indoor and should be either wall / pad
mounted. Moisture condensation and entry of rodents and insects shall be prevented
in the PCU enclosure.
1.4.33 Components and circuit boards mounted inside the enclosures shall be
clearly identified with appropriate permanent designations, which shall also serve to
identify the items on the supplied drawings.
1.4.34 All doors, covers, panels and cable exits shall be gasketed or otherwise
designed to limit the entry of dust and moisture. All doors shall be equipped with
locks. All openings shall be provided with grills or screens with openings no larger than
0.95 cm. (about 3x8 inch).
1.4.35 In the design and fabrication of the PCU the site temperature ( 5 to 55C),
incident sunlight and the effect of ambient temperature on component life shall be
considered carefully. Similar consideration shall be given to the heat sinking and
thermal for blocking diodes and similar components.
1.5 Factory Testing:
a. The PCU shall be tested to demonstrate operation of its control system and the
ability to be automatically synchronized and connected in parallel with a utility
service, prior to its shipment.
b. Operation of all controls, protective and instrumentation circuits shall be
demonstrated by direct test if feasible or by simulation operation conditions for all
parameters that can not be directly tested.
c. Special attention shall be given to demonstration of utility service interface
protection circuits and functions, including calibration and functional trip tests of
faults and isolation protection equipment.
d. Operation of start up, disconnect and shutdown controls shall also be tested and
demonstrate. Stable operation of the PCU and response to control signals shall also be
tested and demonstrated.
e. Factory testing shall not only be limited to measurement of phase currents,
efficiencies, harmonic content and power factor, but shall also include all other
necessary tests/simulation required and requested by the Purchasers Engineers.
Tests may be performed at 25,50,75 and 100 percent of the rated nominal power.
f. A factory Test Report (FTR) shall be supplied with the unit after all tests. The FTR
shall include detailed description of all parameters tested qualified and
warranted.' A blank format of FTR along with details of test to be conducted be
provided along with the bid.
g. Factory testing of the PCU/ PCU,s should be carried out and witnessed by the
Purchaser's Engineers at the manufacturers premises.

1.6 PLANT METERING/DATA LOGGING

a) PV array energy production : Digital Meters to log the actual value of AC/DC
Voltage, Current & Energy generated by the PV system shall have to be provided.
Two way LT 415V energy meter (Import - Export metering) shall be incorporated in
the system on the main LT AC Grid supply.
b) Solar Irradiance an integrating pyranometer (Class II or better) should be
provided with the sensor mounted in the plane of the array. Readout should be
integrated with data logging system.
c) Wind Speed : An integrated wind speed measurement unit be provided.
d) Temperature Sensor: Integrated temp, sensors for measuring the module surface
temp., invertor inside enclosure temp, and ambient temp to be provided complete
with readouts integrated with the data logging system.
e) GSM Modem / Wi Fi modem in case GSM connectivity is used or Wireless Router +
modem in case Ethernet connection is being used for remote access must be provided.
f) Remote Supervisory Control and data acquisition through SCADA software at the
purchasers location with latest software/hardware configuration and service
connectivity for online / real time data monitoring/control complete to be supplied and
operation and maintenance/control to be ensured by the supplier.
All major parameters should be available on the digital bus and logging facility for
energy auditing through the internal microprocessor and can be read on the digital
front panel at any time the current values, previous values for up to a month and
the average values. The following parameters should be accessible via the operating
interface display and also on the dedicated laptop in the office of the CMD/APSPDCL
and the CGM/Projects through internet.
AC Voltage
AC Output current
Output Power
DC Input Voltage
DC Input Current
Time Active
Time disabled
Time Idle
Temperatures (C)
Invertors Status
Module temperature
Protective function limits (Viz AC overload voltage, AC under voltage, Over
frequency. Under frequency, ground fault. PV starting voltage, PV stopping voltage,
Over voltage delay, Under voltage delay, over frequency, Ground fault delay, PV
starting delay, PV stopping delay).
1 . 7 0 PCU/ARRAY SIZE RATIO
The PCU continuous power rating shall be above 94% at full load.
1.8 PCU
Technical data sheet:The PCU

shall continuously and

control the

utility interface within

the

stipulated range:On three Phase side:Output voltage

Frequency
Maximum current ripple
Reactive Power

415(+5%) VAC
50HZ(+3 HZ, -3 HZ)
3% PP
0.95 inductive to 0.95 capacitive

1.9 MAXIMUM POWER POINT TRACKER (MPPT)

Maximum power point tracker shall be integrated in the PCU to maximize energy
drawn from the array. The MPPT should be micro processor based to minimize
power losses. The details of working mechanism of MPPT shall be mentioned.
The MPPT must have provision (.manual setting) for constant voltage operation.
The Charge Controller should be capable of working on MPPT charging of the battery
bank from SPV array and hybrid SPV/grid charging. The hybrid charging mode may
give priority to SPV.
The charge controller must incorporate algorithms for efficient charging such as MPPT,
PWM, charge equalization etc. Details about these algorithms may be given with
the data sheet. The system must have very high power conversion efficiency.
The charge controller may have high input power factor. The THD of current drawn
should be less than 5% and shall be specified.
The charge controller shall incorporate all necessary protections, including input side
protection etc. All aspects such as Depth of Discharge, etc. shall be verifiable.
The charge controller must conform to IEC 62093.
1.10 (a) DISCONNECTION AND ISLANDING (GRID TIED MODE)
Disconnection of the PV generator in the event of loss of the main grid supply while on
Grid Tied Mode (on Saturday, Sunday and holidays where generated power is to be
evacuated to Sub-Station-I) is to be achieved by in built protection within the power
conditioner. this may be achieved through rate of change of current, phase angle,
unbalanced voltage or reactive load variants.
Operation outside the limits of power quality as described in the technical data
sheet should cause the power conditioner to disconnect from the grid.
Additional parameters requiring automatic disconnection are: Neutral voltage
displacement, Over current, Earth fault and reverse power. In case of the above
cases, tripping time should be less than (15 seconds). Response time in case of grid
failure due to switch off or failure based shut down should be well within 5 seconds. In
case of use of two PCUs, the capacity of suitable equipment for synchronising with the
AC out put of both the PCUs to the ACDB / Grid should be provided.
1.11 (b) DISCONNECTION (OFF GRID TIED MODE)
Since, the PCU from the ACDB is required to supply power at five
aforementioned different places, any over lover load detected at PCU, should
intelligently actuate changeover switch at any one place aforementioned above to
bring the connected load within the available capacity of SPV generation within 5
seconds to ensure continued utilization of generated energy. The changeover
switches should be automatic and should have double throw, so that the
disconnected load from SPV generation can be connected to grid automatically.
And, on availability of appropriate generation capacity be reconnected. In case of
any unbalance detected at ACDB appropriate measures like, phase swapping of

conductors feeding passive off grid loads to reduce the unbalance within 30%. Only in
case of single phasing or unbalance beyond the scope after phase swapping of more
than 30% the disconnection be made within 15 seconds.
1.12 AUTOMATIC RECONNECTION
RESTORED

AFTER THE GRID FAILURE IS

PCU shall have the facility to automatically reconnect the PCU to the grid following
restoration of grid subsequent to grid failure condition. The PCU should wait for 5
seconds to attempt reconnection.
1.13 ARRAY JUNCTION BOX, MAIN JUNCTION BOXES :
The junction boxes are to be provided in the PV yard for termination of connecting
cables. The J. Boxes shall be made of FRP/Powder Coated Aluminium with full dust,
water & vermin proof arrangement. All wires/cables must be terminated
through cable lugs. The J.Bs shall be such that input & output termination
can be made through suitable cable glands.
Made of FRP or cast aluminium/ copper
Copper bus bars/terminal blocks housed in the junction
termination threads

box

with suitable

Conforming to IP65 standards and IEC 62208 Hinged door with EPDM rubber
gasket to prevent water entry. Single compression cable glands. Provision of
earthing. it should be placed at 5 feet height or above for ease of accessibility.
Each Junction Box shall have High quality Suitable capacity Metal Oxide
Varistors(MOVs) / surge arrestors, suitable Reverse Blocking Diodes. The
Junction Boxes shall have suitable arrangement monitoring and disconnection for
each of the groups.
1.14

PLANT CONTROL, DATA LOGGER & PLANT MONITORING UNIT

Basically, this unit should perform the following .

Measurement and/or recording of energy parameters.

Simple data logger or energy meter to record the energy data on a

pre determined interval basis.

Measurement & continuous acquisition of ambient air temperature,

wind speed, solar radiation, PV module temperature, PCU output voltage and
current, output frequency, currents in the cables at aforementioned locations at the
receiving ends.

Operating state monitoring and failure indication.

Representation of monitored data in graphics mode or in tabulation mode.

Controlling & monitoring the entire power system through remote terminal.

Necessary hardwares & softwares shall have to be supplied by the

bidder.
Both the softwares and hardwares required for interfacing the plant with office
including CPUs, modems UPS are to be supplied and installed by the contractor.

Remote control/ Instrumentation: The microprocessor control

should have the provision for installation of RS 232/485 communication link.
1.15

unit

DC DISTRIBUTION BOARD

DC distribution board shall be provided in between solar array and PCU. It shall have
MCCB of suitable rating for connection and disconnection of array section. It shall have

meters for measuring the array voltage and array current. DCDB can also be integrated
into PCU for space saving.
DC DPBs shall have sheet from enclosure of dust & vermin proof. The bus bars are to
made of copper of desired size. Suitable capacity MCBs be provided for controlling the
DC power output to the PCU along with necessary surge arrestors.
1.16

AC DISTRIBUTION PANEL BOARD

1.16.1 Power conditioning unit installed in a control room converts DC energy

produced by the solar array to AC energy. The AC power output of the inverter shall be
fed to the ACDB (metering panel & isolation panel) which also houses energy meter.
The 415V AC output of the isolation panel shall be fed to the grid. AC energy is then
synchronized with the grid and power is consumed by load or may export to the grid.
1.16.2. ACDB shall be floor mounted type and shall have all the measuring
instruments such as voltmeter, ammeter, frequency meter, Energy Meter {for
measuring the deliverable units {kWh} for sale, selector switches and Mimic panel.
1.16.3. All the power cables shall be taken through top/ Bottom of the panel as per
site requirement.
1.16.4. The ACDB shall fitted with suitable rating & size copper bus, MCCB, HRC
fuses/circuit breaker/isolator, indicators for all incomer and outgoing terminals, LED
voltmeter & Ammeter with suitable selector switches to monitor & measure the power
to be evacuated.
1.16.5. Nut & bolts including metallic shall have to be adequately protected against
atmosphere and weather prevailing in the area.
1.16.6. The overall dimension, weight, sheet thickness, painting etc. should be
indicated by the Contractor.
1.16.7 The ACDB must carryout phase swapping of conductors feeding passive off
grid load to different aforementioned locations to reduce unbalance within 30%.
1.16.8 All switches and the circuit breakers, connectors should confirm to IEC 60947,
part I, II and III.
1.16.9
The change over switches, cabling work should be undertaken by the
bidder as part of the project.
1.17

CABLES & WIRES

1.17.1
Cabling in the yard and control room : Cabling in the yard shall
be carried out as per IE Rules. All other cabling above ground should be suitably
mounted on cable trays with proper covers.
1.17.2
Wires: Only FRLS copper wires of appropriate size and of reputed
make shall have to be used.
1.17.3
Cables Ends: All connections are to be made through suitable
cable/lug/terminals; crimped properly & with use of Cable Glands.
1.17.4
Cable Marking: All cable/wires are to be marked in proper manner
by good quality ferule or by other means so that the cable can be easily identified.
Any change in cabling schedule/sizes if desired by the bidder/supplier be got
approved after citing appropriate reasons, All cable schedules/layout drawings have to
be got approved from he purchaser prior to installation. All cable tests and
measurement methods should confirm to IEC 60189.

1.18 Cable specifications:

Multi strand, annealed high conductivity copper conductor
PVC type A pressure extruded insulation
Overall PVC insulation for UV protection and confirm to IEC 69947
Armoured cable for under ground laying
All cables shall conform to BiS standards (IS 694) and (IS 1554)
The size of each type of cable selected shall be based on minimum voltage drop,
however, the maximum drop shall be limited to 3%
Selected cable should carry a current density of minimum 1.2Amp/Sq.mm
All electrical cables / wires inside the building to be fixed in accordance with
specifications for electrical works.
Proper laying of cables have to be ensured in appropriate cable trays, pipes /
trenches as per site requirement.
A.C. supply cables to be terminated at the DB / LT bus bar.
For laying / termination of cables, latest BIS / lEC codes / standards be followed.
1.19

FIRE EXTINGUISHERS:

The fire fighting system for the proposed power plant for fire protection shall be
consisting of:

Portable fire extinguishers in the control room for fire caused by

electrical short circuits.

Sand buckets in the control room

The installation of Fire Extinguishers should confirm to TAC regulations and BIS
standards. The fire extinguishers shall be provided in the control room housing the
batteries and PCUs as well as on the site where the PV arrays have been installed.
1.20

LIGHTNING PROTECTION:

There shall be the required number of suitable lightning arrestors installed in the
array field. Lightning protection shall be provided by the use of metal oxide
varistors or lightening arrestors and suitable earthing such that induced transients
find an alternate route to earth. Protection shall meet the safety rules as per Indian
Electricity Act. The Lightning conductor shall be earthed through flats and connected to
earth pits as per applicable Indian Standards. Each Lightning conductor shall be fitted
with individual earth pit as required.
1.21

EARTHING PROTECTION

Each array structure of the PV yard should be grounded properly. The array structures
shall be connected to earth pits as per IS Standards.
In
addition
the
lightning arrester/masts should also be provided inside the array field. Provision
should be kept be provided inside the array field. Provision should be kept for
shorting and grounding of the PV array at the time of maintenance work. All metal
casing/shielding of the plant should be thoroughly grounded in accordance with
Indian electricity Act./IE Rules. Earth resistance should be tested in presence of the
representative of APSPDCL after earthing by calibrated earth tester. PCU ACDB &
DCDB should be earthed properly.
1.22

TOOLS & TACKLES AND SPARES:

After completion of installation & commissioning of the power plant, necessary

tools & tackles are to be provided free of cost by the bidder for maintenance

purpose. List of tools and tackles to be supplied by the bidder for approval of
specifications and make from APSPDCL.
A list of requisite spares in case of PCU comprising of a set of control logic cards,
IGBT driver cards etc. Junction Boxes. Fuses, MOVs / arrestors, MCCBs etc along with
spare set of PV modules and batteries be indicated, which shall be supplied along
with the equipment. A minimum set of spares (5%) shall be maintained in the plant
itself for the entire period of warranty and Operation & Maintenance which upon its
use shall be replenished.
1.23

DANGER BOARDS AND SIGNAGES

Danger boards should be provided as and where necessary as per IE Act./IE

rules as amended up to date. Three signages shall be provided one each at battery
cum- control room, solar array area and main entry from administrative block. Text
of the signages may be finalised in consultation with APSPDCL.
1.24

DRAWINGS & MANUALS

Two copies of Engineering, electrical drawings and Installation and O&M manuals
are to be supplied. Bidders shall provide complete technical data sheets for each
equipment giving details of the specifications along with make/makes in their bid
along with basic design of the power plant and power evacuation,
synchronization and distribution for lighting system along with protection equipment.
Approved ISI and reputed makes for equipment be used.
For complete electro-mechanical works, bidders shall supply complete design,
details and drawings for approval to APSPDCL before progressing with the
installation work

FORMS OF SECURITIES

FORMS OF SECURITIES
Acceptable forms of securities are annexed. Bidders should not complete
the Performance Security forms at this time. Only the successful Bidder will be
required to provide Performance Security in accordance with one of the forms, or
in a similar; for acceptable to the Employer.

Annex A :

Performance Bank Guarantee

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ANNEXURE-A
PERFORMANCE BANK GUARANTEE
BANK GUARANTEE
This Guarantee made on this __________ day of __________ 2013 between
__________ Bank Limited, a Company incorporated in __________ having its
registered office at __________ and one of its branch office at __________
Mumbai __________ hereinafter called the "Bank" which expression shall unless
repugnant to the context or contrary to the meaning thereof shall include its
successors and assigns) of the One Part and ___________________________,
a Company incorporated in India under the Companies Act, 1956 and having its
registered office at ________________________(hereinafter called " Purchaser"
which expression shall include its successors) of the Other Part.
WHEREAS
1.

The Supplier has entered in to an agreement with the purchaser (Contract

No. _______ dated___________ for supply of _________________
herein after called the Contract.

2.

As per the terms of the Contract the Supplier has to provide a Bank
Guarantee
from
a
*Nationalized
Bank
for
an
amount
of
Rs____________*(the Guaranteed Amount) for the due performance
of the Suppliers Obligations in accordance with the Contract in favour of
the Purchaser. A copy of the Contract is enclosed with this Bank
Guarantee.

3.

The Bank has, at the request of Supplier, agreed to give in favour of the
Purchaser a Guarantee for payment of the Guaranteed Amount in a
manner hereinafter appearing which the Purchase has agreed to accept.

NOW THIS DEED WITNESSETH AS FOLLOWS:

1.

In pursuance of the said Contract and in consideration of the premises,

the Bank hereby unconditionally and irrevocably, and without any
qualification whatsoever, agrees, covenants, undertakes and guarantees,
as primary obligator and not as surety merely, to make payment to
Purchaser on its first demand without whatsoever any claims, objection,
protest or demur and without any recourse to the Supplier,
notwithstanding any intimation or direction to the contrary or any
objection, such sum or sums of money to the extent of and upto the
Guaranteed Amount up to and including 14*days after the due
performance of the suppliers obligation including any warranty and FMS
obligations and termination of the said Contract

2.

Any such demand placed on the Bank shall be conclusive as regards the
Guaranteed Amount due and payable by the Bank under this Guarantee.
This Guarantee is executed up to and including a period of _14__days
after the due performance of the suppliers obligation and termination of
the said Contract during which period it is not revocable except with the
previous written consent of Purchaser.

3.

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4.

5.

Purchaser may, without affecting Banks liabilities and obligations

hereunder, grant time or other indulgence to or compound with Supplies
or enter into any agreement or agree to forbear to enforce any of the
terms and conditions of this Guarantee.
This Guarantee shall not be affected by any change in the constitution of
Purchaser or Supplier by merger, amalgamation or absorption with any
other body or corporation or otherwise and this Guarantee will be
available to or enforceable by or against such body or corporation.
In order to give effect to this Guarantee, Purchase shall be entitled to act
as if the Bank were the principal debtor and the Bank hereby waives all
and any of its rights of surety ship.
Any notice by way of request and demand or otherwise hereunder sent by
telex, fax or personally served, or by registered post addressed as
aforesaid to the Bank in Mumbai, India shall be presumed to have been
duly received by the Bank as follows:
(i)
If personally served, when served.
(ii)
If by fax or telex on the second business day after the transmission.
(iii) If mailed, upon receipt, or on seventh day after deposit in the mail
with postage prepaid. The Guarantee herein contained is not revocable by
notice during its currency and shall remain in full force until payment has
been made to Purchase by Bank of the Guaranteed Amount payable
hereunder.
The liability of the Bank is irrevocable during the currency of this Bank
Guarantee and is restricted to the Guaranteed Amount viz.
Rs ____________(Rupees ________________Only).
Unless demand or claim under this Guarantee is received by the Bank in
writing within the validity period of this Guarantee, all the rights of
Purchase against the Bank shall be forfeited and the Bank shall be
relieved and discharged of all liabilities hereunder.
These Presents shall be governed by and construed in accordance with the
Indian Law, and the courts in ________alone shall have exclusive
jurisdiction in relation hereto.
The Bank hereby declares that it has power to issue this Guarantee and
the undersigned have the full power to approve execution, delivery and
the performance of the Guarantee.
Signed, sealed and delivered by the Bank
For _____________________
Authorized Signatories

74