SAMPLE EMPLOYEE MEMORANDUM

To:
[specify distribution]
From:
[CEO or senior management official]
Subject: Computer Software and U.S. Copyright Law
Date:
[insert]
The purpose of this memorandum is to remind you of [name of organization]'s policy concerning the illegal copying and
use of commercial software. Unlicensed duplication or unauthorized use of any software program is illegal and can
expose you and the company to civil and criminal liability under the copyright law.
To ensure that you do not violate the software publisher's copyright, you should not copy any program installed on your
computer for any purpose without permission from [insert name of responsible manager or department]. Likewise,
you should not install any program onto your computer without such permission or clear verification that the company
owns a license to cover that installation. Finally, you should not download unauthorized software from the Internet.

The company will not tolerate any employee making unauthorized copies of software.
The company will not tolerate any employee downloading or uploading unauthorized software from the Internet.
Any employee found copying software illegally is subject to termination from the company.
Any employee illegally copying software to give to any third party, including clients and customers, is also
subject to termination.
If you want to use software licensed by the company at home, you must consult with [insert name of manager]
in order to make sure such use is permitted by the publishers license.

This policy will be strictly enforced to make sure that you and the company are not exposed to serious legal
consequences.
[Insert name of manager] will be visiting your department over the next week to inventory the software installations on
your computers and to ascertain that the company owns licenses for each copy of a software product. If unlicensed
copies are found, they will be deleted, and if necessary, replaced with licensed copies. Please do not hesitate to contact
me if you have any questions.

Sample Achievements Memo to Employees

Date:<<Date>>
To:AllEmployees
From:<<RecyclingCoordinator>>
RE:RecyclingProgramAchievements

<CompanyName>iscurrentlydoingagoodjobrecycling.Duringthe1stQuarterof2000,wewereabletorecycle<<Fillinpounds>>
poundsofofficepaper;sinceeachtonrecycledsaves17trees,wesaved<<Numberoftrees>>treesthisquarter.
Inaddition,oureffortsconserved<<Gallonsofwater>>gallonsofwater,<<Barrelsofoil>>barrelsofoil,andreducedairpollution
by<<Numberofpounds>>pounds.
Withthisinmind,Iwouldliketoremindeveryoneoftherecyclingopportunitiesavailablehereat<CompanyName>.Eachdesk
shouldhaveadesksidecontainerforpaperrecycling;whenthesecontainersarefull,theymaybeemptiedintothelargebarrelsfound
incopyroomsorothercentrallocations.Flattenedcardboardmayalsobeplacedintheseareas.
Pleasekeepupthegoodwork.Ifyouhaveanyquestions,youcanreachmeat<<PhoneNumber>>.
Thankyouforyourassistanceandparticipation!

Formulas
Treessaved:(Poundsofpaper/2000)x17=treessaved
Watersaved:(Poundsofpaper/2000)x7000=gallonsofwatersaved
Oilsaved:(Poundsofpaper/2000)x4=barrelsofoilsaved
Pollutionreduced:(Poundsofpaper/2000)x60=poundsofairpollutionreduced

CHOCOLATE HEAVEN EMPORIUM

MEMORANDUM
TO: All Staff
FROM: Management T.C.
DATE: November 9th, 20-SUBJECT: STAFF CHRISTMAS PARTY

It's that time of year again. As you all know, Christmas is our busiest season of the year. Every year it is a struggle for management
and supervisors to find the time and energy to organize a staff Christmas party. This year, we have decided to postpone the Christmas
party until after our busy season.
Party Details

Date: Second or third Saturday in January (T.B.A)

Theme: Beach
Food: Caribbean
Special events: Karaoke and belly dancing

We apologize that the celebration will have to wait until the new year, but we guarantee that it will be worth the wait. Anyone
interested in volunteering to help out with the event is encouraged to call Lucy, our events coordinator. Lucy's cell phone number is
222-3098. Please contact Lucy outside of business hours regarding this matter.
Thank you.
T.C.

Sample Letter
Memorandum on Sales Departments Participation at FIABCI World Congress
DATE : 18 June 2010
TO : Mr. Lim Meng Wee
FROM : Mr. Victor Wong
SUBJECT : FIABCI World Congress
=====================================================================
The FIABCI (Federacion Internationale Administrateurs de Bien Conselis Immobilieres) is staging the FIABCI World Congress on
July 19-23, 2010 in Beijing, China. Kindly inform every member of the sales force to mark the date, since we have signed up as one of

the participating firms. I would appreciate it if you would encourage everyone to go, and provide me with the names of those who will
be attending no later than the 30th of June. We will, of course, pay the entrance fees for all those attending.
In connection with said event, please handle the following:
Set up reception table with brochures at the Congress venue
Coordinate with advertising agency and reserve for advertising space in two major daily newspapers; include an advertorial about
our company participation at the National Advertising Congress
Order new banners and pop-up displays for the aforementioned event
If you have any questions, please dont hesitate to call me up or bring it up at the next management meeting
Thank you for your prompt attention to this matter.

Sample Letter
April 10, 2010
Nelson and Sons
Washington, D.C.
email@server.org
www.address.org
Janet Andrews
Logistics Department
Dear Ms. Andrews,
Greetings!
To begin, we would like to stress that in general we are satisfied with your performance in fulfilling your duties in the workplace.
However, in the interest of making workflow in the office more efficient, we would like to offer to you the following advice.
We have noticed that when you are working, you place your pens and pencils too far to the right of your desk, such that you have to
move your chair whenever you have to get a writing instrument. Perhaps you could save some time and work more efficiently by
rearranging your desk such that the things you need at hand will be easier to reach.
We hope that you understand that this letter does not represent a reprimand in any way, nor is it a criticism of you, but is merely
offered both for your benefit and that of the office.
Respectfully yours,
Randolph Stafford
Personnel Manager, Nelson and Sons

Sample Memorandum
To: All Employees
Fr: The Executive Director
Re: Company X Branding
Many of you have been involved in our most recent campaign to create a new, fresh, and modern logo for our organization that reflects
the direction that we are taking in the next 10 years. We are looking forward to taking this giant leap with you as we venture forward
into the future of Company X!

As part of the new direction that the company is taking, we are also bidding farewell to our previous company name, Company X. We
have launched several successful and ground breaking projects as Company X, but alongside our effort to move forward is to move
away from our traditional brand, and giving way to the modern and innovative products of Company Y!
Effective 01 July 2010, we shall transition to the name Company Y. You will be briefed by Human Resources and your immediate
superiors as to the department-level changes that need to be immediately implemented.
Also, all employees are invited to join the launch of Company Y on at . Let us join hands and be together as we move forward to our
companys success!

SUBMISSION OF LIST OF NEEDED FACULTY

FOR FIRST SEMESTER, AY 2001-2002
May 12, 2001
To: Vice President of Academic Affairs (Abucay Campus)
Campus Directors
Associate Directors Academic Affairs
Dean of Various Institutes / Institute Coordinators
In preparation for the opening of the First Semester come on June 19, 2001, the undersigned is requesting you to submit the list of
needed instructors in your respective institutes on or before June 03, 2001. Kindly specify the nature of the possible appointment (Full
time/Part time) and the subjects to be taught by each instructor.
For your information, guidance and compliance.
Rebecca H. Manansala
Vice-President
Tags:officememo
Memorandum Request of Progress Report
May 7th, 2009 | Published in Memorandum
For: Mr. Rhey Santos
Subject: Progress Report on Lending Operations
In connection with the preparation of our annual report on loans, may we request for a copy of the progress report on lending
operations as of January 1985 to enable us to get certain data on said report needed for our annual report.
Mr. Henry Tan
Director
Tags:progressreport,samplememo
Memo Request Installation of COBOL
February 24th, 2009 | Published in Memorandum
Date: January 15, 2000
To: Regie Cheng

From: Delfin Pascual

Re: COBOL in new lab
I would like to request that COBOL be installed in the new lab. We have recently acquired the software via an academic grant.
This should be ready for the semester since we are planning to use the product for 8 programming classes, including several sections
of 331, 334 and 335
Tags:memo
Sample Memo Education Trip
February 17th, 2009 | Published in Memorandum
TO: Engr. Rosalie Lopez
EE Instructor
This College
1.
2.
3.
4.

IthasreachedthisofficethatyouwenttogetherwiththeMEEducationalTriplastFebruary12,13,and14,2007without
officialpermission.
Pleaseexplaininwritingwithin72hoursuponreceiptthereofwhynosanctionsmustbeimposedonyoufordesertingyour
classesinFebruary12and13,2007.
Pleasesubmityourexplanationtothisoffice.
Failuretodososhallconstituteawaiveofyourrighttobeheard.

February 16, 2007

Engr. Rexie Roxas
Dean, EE Department
Tags:memo
Memorandum Sample Daily Time Record
November 25th, 2008 | Published in Memorandum
June 30, 2008
TO: All Members of the Faculty
THRU: The Deans
RE: Daily Time Record
1.
2.
3.

Tomaintainregularattendanceofthefacultyintheirrespectiveclasses,theAccountingOfficehaspastedonyour
respectiveDTRsacopyofyourclassschedule.
Thefacultymemberisunderobligationtotimeinbasedonhis/herfirstperiodofthedayandtimeoutonthelastperiod
effectiveJuly1,2008.
Theconsultationhourof2hoursaweekmaybespread,thus:30minutesMTWThfrom4:004:30pmor1hourMT4:00
5:00pmor2hoursMondays3:005:00pmortowhateverscheduleisconvenient.Inanycasetheroomorofficeshould
beindicatedandthecashiershouldbegivenduecopyoftheconsultationperiodpreferred.

For information and compliance.

EDUARDO SANTOS
College Administrator
Tags:samplememorandum

Memorandum Maintenance of College Standards

November 21st, 2008 | Published in Memorandum
TO: All Instructors
THRU: The Deans/Heads
RE: Maintenance of College Standards
1. BHMC strives to improve her integrity, reputation and track record in delivering quality education thru a highly motivated, strong
professionally dedicated, efficient and effective members of her faculty of instruction, to quote from the opening statement of this
representation used in the General Faculty Meeting last June 13, 2008.
2. In this regard, all members of the faculty especially those assigned to teach in the First Year level are hereby reminded to:
a. Take advantage of the momentum of enthusiasm the freshmen have (and all students for that matter) in their college life by giving
all their best to fill in the academic, social and moral needs of these highly motivated students;
b. Treat these students as their children or younger brothers/sisters whose thirst for knowledge, skills, values and attitudes are
unquenchable, therefore the responsibility of the faculty to satiate them;
c. Consider that no students are exactly alike, their capacity and rate of learning are of different degrees, hence the responsibility of the
faculty to adjust the lessons and strategies in such a way that at least 90% of the class is effectively served at the end of the day;
d. Exert utmost effort to keep the teaching-learning situation a challenging but enjoyable one, so the faculty must develop the
classroom into a learner-friendly environment, and:
e. Provide avenues where lesson difficulties are converted into play by reinforcing it with assignments and other self-activity
exercises.
3. Let us take care of the few hundred students we have. These same students, once satisfied with our services, concern and love shall
return to us under the principle of multiplier-effect. Let us answer point-blank the needs of our students for they are God-given to us
thru their parents who believe that we can give them only the best.
4. We owe our students and their parents the best of what we can give; we owe our college the perpetuity of her standards of service,
quality education, enviable track record and tradition of excellence. Everyone in this academic family is counted in this gigantic
endeavor for the betterment of our wards
June 1, 2007
MARK RONALD SANTOS
College Administrator