Otobi Report by Iubat
Otobi Report by Iubat
Otobi Report by Iubat
Submitted by
"iNFiNiTy"
Sahadat Hossain
13302019
13302039
13302061
13302049
13302051
Submitted to:
Kaniz Kakon,
Course instructor, CBA, IUBAT.
IUBAT-
Dear Madam,
Here is the assignment on Products and Operation of OTOBI Ltd. you asked us to
conduct on the starting of the semester.
In this assignment, we are trying to present the entire requirement you asked. All the survey is
done by us. We are the group members are tried to do this survey in different field level.
We appreciate having this assignment. We prepared this assignment with sincerity and serious
effort. Thank you for providing us the opportunity to prepare this. We are really grateful to you
for giving us the scope to prepare this term paper under your observation. We have enjoyed
preparing this term paper and presented it for your judgment.
Thank you,
Sahadat Hossain
13302019
13302039
13302061
13302049
13302051
Acknowledgement
It has been a great pleasure for us to make a survey on OTOBI Ltd. We would like to
thanks our course instructor Mrs.Kaniz kakon for giving us this opportunity. Induction is
a very important part for us to know the environment of the company. We appreciate the
personnel department afford for planning this curriculum.
In our induction report we have tried to express all what we have learned in the program
and to our keen observation what we feel about the different systems of the company.
At least we would like to thank the SR. Executive Officer of OTOBI Ltd... He helped
us to find out the information of their internal communication. Also thanks to the
employees of OTOBI Ltd. who have extended their hand of cooperation to us in our
induction stage
At last we would like to thank our University for giving us the opportunities to
complete this assignment.
Table of Content
No
1.
subject
Company Overview:
Page no
09
I. Introduction
II. How to started
III. Award
IV. Problem
2.
10
3.
Product of OTOBI
10
4.
14
5.
Purchase Department
15
6.
Design Section
15
7.
Factory overview
16
8.
16
20
10.
22
Service
29
12.
29
13.
Overall Findings
30
14.
Conclusions
32
15.
Recommendation
33
Executive Summery:
OTOBI Ltd. is one of the leading furniture manufacturing company of our country which started
at 1975 by Mr. Nitin Kundu along with his two friend. There are ten distinct department in
OTOBI Ltd. They are Personnel department, Marketing department, Production department,
Purchase department, Finance and Account department, Store, Delivery, Service, CDC, and
Design department by which it produces and sells its Products. This department does their
individual works, such as the Finance and Account department manage capital investment and
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available fund for expenses when Marketing and Sales department all activities are carried out
for marketing and sales of OTOBIs predicts. OTOBI produces various types of furniture ranging
from personal chair to office furniture, from kitchen decoration to hospital furniture, from house
hold furniture to auditorium decoration. OTOBI produce these products in its two factories of
Mirpur and Shampur. The factory of Mirpur is the first factory of OTOBI, and Shampur factory
was inaugurated at the end of 1995. The Mirpur factory is known as the corporate office also.
OTOBI is fully equipped with latest machineries and technology including plastic injection
molding, polyurethane foam injection molding etc. to manufacture sophisticated furniture.
OTOBI made three types of selling. They are Spot sale, Order sale, and Tender sale. OTOBI give
discount on sale on different occasion. It has also a list for different types of customer for giving
discount to a certain extend, which is approved by the Managing Director. Company has its full
range after sales service department for giving service to the old client of any defective product
found in any showroom. Over all the company is in its developing stage. Gradually it is trying to
figure out its system fall and weak corner. In spite of many problems, it is the leader of
revolution in furniture industry in our country. We hope all the best of this company.
1. Company Overview:
I.
III.
Awards: For outstanding contribution in painting Mr. Nitin Kundu got national
award in 1964 and in 1998 he was awarded with Ekushey Padak for sculpture.
In 1981 OTOBI got the first prize for their outstanding performance in Dhaka
Export Fair and for the next three years it got the first prize for pavilion in
National Industrial Fair.
IV. Problems: almost all materials (Steel, Plastic, and Chemical) for the products of
OTOBI are imported. Taxes on these items are one of the main obstacles for the
furniture industries. There is a great of technical support and skilled manpower.
2. Departments:
There are ten distinct departments in OTOBI Ltd. Every department has their own
functions to carryout companys job effectively and efficiently.
I.
Personnel Department,
II.
Marketing Department,
III.
Production Department,
Store,
VII.
Delivery,
VIII.
Service,
IX.
X. Design.
3. Product of OTOBI:
Product line: OTOBI produces a wide range of various types of furniture ranging
from personal chair to office furniture, from kitchen decoration to hospital furniture, from
household furniture to auditorium decoration. In addition, it designs and constructs indoor
and outdoor fountain and interior decoration. Extraordinarily designed chairs are their
specialty, which is widely popular all the country. The main components of its products are
steel, wood, laminated board.
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Product
Line
Hospital
Furniture
Office Furniture
Product
Mix(special)
1) ICU bed
1) Executive table
2) ICU bed
2) Conference table
Chairbed
of all types
3) 3)
Hospital
4) Slide table
4) Hospital bed normal
5) File holder
Office
sofa(mech.)
5) 6)
Patient
trolley
6)
8)
3)
Patient trolley 9 normal
4) Corner showcase
9)
5)
TV trolley bed
Arrive-Birthing
6) Ward board
10) Medicine trolley
7) Wall cupboard
Dressing
table
11) 8)
Baby
cot
9) Combined cabinet
12) Beside cabinet
10) Reading table
Living
room trolley
sofa
13) 11)
Food
/Medicine
Plastic furniture
11
Computer furniture
Work station
12
Storage rack
Decorative items
1) Different award
2) Steel lamination picture
3) Jewelry box
4) Ashtray
5. Purchase Department:
13
The purchase departments main aim is to available all required products on time for carrying out
the production and administrative, and operational function of the company.
It has two types of purchase:
1. Local purchase
2. Foreign purchase
For local purchase it happens once in a month. But in the case of purchasing the imported item
in the marketing and production department jointly make the requisition. Accounting to the
marketing department forecasting production department make the requisition for the raw
materials to the purchase department. The lead-time for purchase of imported item is 4 month.
All the vendors are selected according to their price, quality and service judging through the email. Also the purchase manager visits the vendors time to time to ensure the quality of service,
price fixing, quality of product.
6. Design section:
Company has varied well organized design department for product designing and development
of the companys product. All personnel of design section is expert in CAD operation. They have
following activities:
1. New product development
2. Existing product development
3. Special product design like kitchen cabinet, workstation, wall cabinet etc.
4. Space design for special products
5. Production drawing
6. Casting
7. Customer drawing (2D and 3D)
7. Factory Overview:
14
At present Two factories are working together to meet the upcoming demand of the market.
1)
Shampur factory: Shampur factory was inaugurated at the end of 1995. The total area
of shampur factory is 68000 sift. It has ten-storied building with tin-shed structure
except the chair assembly section.
2)
Mirpur factory: Mirpur factory was the first one for OTOBI Ltd. Its also known as
corporate office of OTOBI Ltd. The production capacity of this factory was not enough
to meet the market demand, because most of the machine was old and not automated.
15
Plastic section: Chair, Table, Chair base/ leg, folding chair component are product in this section.
Sofa upholstery, polyurethane. One chair used to take one and half minute and each component
used to take 35 sec. to produce.
Raw material:
Raw material used for producing all item are imported from abroad (Malaysia) such as Titan pro
polypropylene, Nylon, High polyethylene, Lo density polyethylene, High lmpic polystyrene
(shadow), High lmpic Polystyrene, PVC ( hoe and cable grade). Machine used for producing the
item are mostly automatic and semi automatic.
Observation:
Some of the machine production time has changed by changing the heating and cooling system
of the machine. In addition some machines In addition some machine are transform from semi
automatic to automatic, hic i eventually the production capacity working on machine are ell
informed and trained about the machine and the production process
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painted product go through a heat chamber. After this heating the paint and the metal attached in
a rigid bonding.
Decorative Section:
This is the origin business section of OTOBI Limited. In this section it has produce different
award, Presentation jewelry box, Photo Lamination, Astray etc.
Tube Making:
Mainly tubes are making from the sheet in Shampur factory.
MIS:
Plastic mold, metallic mold die making for all plastic and metallic products. Machines available
for making these products are:
i.
ii.
Drill Machines
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iii.
Lathe Machine
iv.
Milling Machines
v.
vi.
vii.
Production Capacity:
According to the production department the production capacity of Laminated boards section is
three and half crore. At present this laminated board section has been producing product of taka
two crore. Its now fully equipped with automated machine imported from abroad. The machines
are as follows:
i.
Panel saw
ii.
Circular saw
iii.
iv.
Groove cutting
v.
Copy router
vi.
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vii.
viii.
ix.
x.
Assembling
xi.
Packing
xii.
Delivery.
Easy to maintain
ii.
Affect of water
iii.
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CDC Operation:
Marketing
Department
Requisition
Dealer
Market
Forecasting
CDC
Delivery
Production
Department
Showroom
Dealer order by
Fax
Transportation:
Basically CDC deliver the production to the dealer at the company cost, if the order amount Tk
1,50,000, otherwise at dealer cost it deliver the product. For the dealer delivery it send the
product through the transportation agency.
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To identify any product in the CDC all products marked by a product identification tag. It
contains:
Company name,
Model number,
Dimension of the product,
Packing size,
Gross weight,
Manufacturing date
Wood Section:
Near to CDC there is a wood section for making the plywood for chair upholstery. It used Yogh
Blue as glue to join the play to each other. Within very short time this session will be abolished.
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22
a) Spot Sale:
b) Order Sale:
C) Tender Sale:
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Availability
Customer of
product
Price
ChoiceChoice
Showroom
Payment
Customer
Paper Ad
Price Choice
Not availability of
product
By Schedule
Personal contact
Search
Bank Draft
Cash Memo
CDC, other
Showroom, factory
floor
Receipt
Delivery
If found order
taken
Papers Ready
Schedule Submit
Date ensure
Advance Money
Receipt
Date maturity
Full payment
Delivery to customer
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3. Delivery:
Mainly the delivery of companies good occurred from three places:
a) CDC
b) Mirpur Factory
c) Sales Center
Dealers are getting their delivery directly from CDC. Show rooms are getting their delivery
according to their forecast and requisition and batch production. Mainly customers of the
company and from different sales show rooms. Company is ready to bear the delivery cost of the
according to the situation. Company bear the dealer delivery cost when the order is 150000,
otherwise 1% within Dhaka city.
4. Sales Promotion:
Companies sales promotion activities are very little. Some commission to the dealer, discount
facilities to corporate clients, & some television advertisement are in the every channel of our
country.
5. Discount Sales:
There is a list for different types of customer for giving discount to a certain extend, which is
approved by the managing Director. If for any special case, discount should be approved by the
managing Director should be within the limit.
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6. Dealer Operations:
Dealer sale is one of the major parts of the overall sales of the company. About 40% of the total
sales come through the dealer network. The dealer operation started in 1999 in major cities. Now
the total number of dealers is 61, which covered 48 districts. There are two types of dealer.
a) Plastic Dealer-14
b) Full Rang Dealer-47
Different stage of dealers operation:
a. Dealers appointment:
Prayer for dealership
Trade license
Bank Solvency Certificate
Passport size photograph (one copy).
b. Physical inspection for proposed dealers spot:
Fill up paper of selecting criteria for dealership
Report submitted to consultant for approval
Invite for deposit security as PSP Tk.25000
Issue appointment letter assigned by deputy general manager Marketing
Dealers are appointment primarily for probation period of six month.
c. Operational activities:
Depending bon the dealers market are and market potentiality get the delivery.
Normal order (25% -50%) advance before delivery.
Special
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d. Delivery:
After the maturity of time the good delivery,
Before delivery the payment will be fully realized,
If the order is Tk.15000 the goods will be delivered by the cost of company,
If less within Dhaka 1% of the total delivery cost will be shared by the company,
otherwise not.
e. Sales Closed:
After receiving challan and transport ship and signature the sales is closed.
f. Complain handling:
If any problem exists in delivered goods the dealer has to notify the problem within 24
hours to the concern dealer operation monitoring authority. Then the dealer will fill up
prescribe complain form and fax it to the Head-office.
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11. Service:
Company has its full range after sales service department for giving service to the old client
of any defective product found in any showroom. Company charges a small amount of fees
for this service and for any replacement of component of its product. This service center is
situated in design plus limited in Dilkusha.
i. Two FoxPro programs are developing for storage of information and their signal of
availability and also need of procurement for meeting the upcoming production
demand.
ii.
iii.
iv.
Report:
1. Issue statement of customer general product (Challan Wise)
2. Receive stock against order (general product)
3. Receive statement of {general product (Challen Wise)}.
4. Daily customer order (general product)
5. Delivery schedule
6. Stock status (free sale order)
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3) Production personnel: Production people have expertise for their individual work but
they have some lack of knowledge about the machine. For that reason some time they are
not able to figure out problem of their respective machine.
4) Marketing reporting: Marketing intelligence reporting is not systematic and well
organized. The trend analysis of each product lifecycle is absent.
5) Sales analysis: The sale analysis of each product life cycle is absent .Graphical
representation of each product sale is absent.
6) Marketing research: Marketing research for each product has not been done. No
research has been done for finding untapped market, which is very essential for
increasing the sale. And there is no research and development department exists, which is
essential for competitive market.
7) Dealer promotion: Dealer promotion only at commission level has been done.
8) Dealer: Number of dealer is not up to the mark and still so many districts are still
untapped.
9) Brand Management: Complete brand management is absent for individual brand.
10) Distribution: The distribution process is not systematic. The distribution flow is not
clear.
11) Outdoors Marketing: There is no action plan for outdoor marketing, which is essential
for competitive market.
12) Advertising and Promotion: Advertising and promotion plan is well enough for find out
untapped market.
13) Information flow: Information flow between department to department and people to
people is very slow.
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14. Conclusion:
It is very impossible to have a clear-cut idea of all function of a big company within 10 days. But
according to my observation this company is suffering from a tremendous problem in following
areas, which are the main obstacles for this optimum growth:
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15. Recommendation:
After sales service: After sales service should be provided at all the show room. It will
save time and effort of the people.
Design of office Furniture: the design of office furniture getting very traditional.
There are so many product similar to our design are now available to our competitors.
We should think about more benefit and feature of those furniture and design
accordingly.
Drop out slow moving product: There are so many slow moving product line and still
we are product and if there is no option for further product development or market
development, these products should be drop.
More advertising for home furniture and plastic furniture: To in increase the sales
of home furniture at this stage we should have more market awareness program like
advertise in news paper, advertise in electronic media, more out door sign set up in
residential area. For plastic furniture we should clearly identify our target market. At
present there is a good chance for development of this product market. We need very
marketing plan for this product.
Dealer increasing: Dealers should be available in all districts. Then we have to find out
according to the market potentiality for more then one dealer in the same market.
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Marketing plan for slow moving product: Plan for plastic furniture, hospital
furniture, storage rack, and hone furniture.
More training for the executive and officer level: At present more training is needed
about the salesmanship, market research for find out target market, dealing, product
knowledge, product development, marketing product etc. for the salesman and sales
officer.
Marketing research : Market research for each brand has to be done for getting the
clear picture for product positioning against the competitors products and finding out
untapped market like, school furniture, hotel furniture etc.
Stakeholder: Star for the close contact with all stakeholder, like realtors, architect firm,
interior design firm etc,
Advertisement in mass media: Planning for advertising in mass media like electronic
media is needed now. Because now OTOBI has become a brand for furniture in all
purpose in our life. People know its standard and name. Now this is the time for
establishing a brand image for the company. It will increase the value of our product,
more creditability, and trust to our dear client and consequently our sale will increase.
And subsequently we will move forward to the international market gradually.
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Bibliography:
WWW.Otobi.com
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