SAP MM Configuration
SAP MM Configuration
SAP MM Configuration
G.V.SHIVAKKUMAR
SAP MM CONFIGURATION
G.V.SHIVAKKUMAR
G.V.SHIVAKKUMAR
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SAP MM CONFIGURATION
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SAP MM CONFIGURATION
1.1 Plants
The plant is an operating area or branch within a company.
The plant is embedded in the organizational structure as follows:
A plant has its own material master data. You can maintain data
at plant level for the following views on a material master record
in particular: MRP, Purchasing, Storage, Work scheduling,
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material valuation
Material requirements are planned for each plant. Each plant has
its own MRP data. Analyses for materials planning can be made
across plants.
production
costing
In costing, valuation prices are defined only within a plant.
Prerequisites
The Company code 1000 has already been created.
Procedure
Transaction
Code
SPRO
IMG Menu
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OX09
IMG Menu
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Parameters
For the plant 1000, set the following parameters for goods movement,
physical inventory, reservations and negative stocks.
Negative stock is not allowed for any material type in plant code 1000
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For the plant 1100, set the following parameters for goods movement,
physical inventory, reservations and negative stocks.
Negative stock is not allowed for any material type in plant code 1100
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For the plant 1200, set the following parameters for goods movement,
physical inventory, reservations and negative stocks.
Negative stock is not allowed for any material type in plant code 1200
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For the plant 1300, set the following parameters for goods movement,
physical inventory, reservations and negative stocks.
Negative stock is not allowed for any material type in plant code 1300
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For the plant 1400, set the following parameters for goods movement,
physical inventory, reservations and negative stocks.
Negative stock is not allowed for any material type in plant code 1400
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For the plant 1500, set the following parameters for goods movement,
physical inventory, reservations and negative stocks.
Negative stock is not allowed for any material type in plant code 1500
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The following new material types have been created for XXXXX based
on the requirement.
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Procedure
Transaction Code
OX09
IMG Menu
Separate Material types have been created for XXXXX, OKS and CTI, as
the number ranges of material type are different for the different
brands.
The material type ZCUS is created for the Input materials of Toll
manufacturing which will not have accounting and costing information.
The material type ZFGT is created for the Finished goods of Toll
Manufacturing process.
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Production:
o
Bills of material
Routings
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The below table shows the different views maintained for the different
material types created.
Mater
ial
Type
ZCAP
ZCUS
ZENG
ZFG1
ZFG2
ZFGS
ZFGT
ZPCK
ZROH
ZSF1
ZSF2
ZSFG
ZTR1
ZTRD
Work
Schedul
ing
X
X
X
X
X
X
X
A/
C
X
X
X
X
X
X
X
X
X
X
X
X
X
Cla
ss
X
X
X
X
X
X
X
X
X
MR
P
X
X
X
X
X
X
X
X
X
X
X
X
Purcha
se
X
X
X
X
X
X
X
X
X
X
X
Costi
ng
X
X
X
X
X
X
X
X
X
Bas
ic
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Stora
ge
X
X
X
X
X
X
X
X
X
X
X
X
X
Fore
casti
ng
X
X
X
X
X
X
X
X
Quali
ty
X
X
X
X
X
X
X
X
X
X
X
Sal
es
X
X
X
X
X
X
X
X
Plant
stock
Sloc
Sto
ck
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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types are externally number managed, for the reason that the numbering
in SAP has to be the same as their Global entities to provide Uniformity
across different ERPs being used across different countries of the
company.
Those external number managed materials have some leading zeroes in
the material coding. To accommodate the leading actual zeroes for
material codes, LEXICOGRAPHICAL indicator needs to be ticked in
material master numbering format.
Transaction Code
OMSL
IMG Menu
SPRO
IMG Menu
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Maintain the number ranges for material type grouping. Group the
material types with similar number ranges and then assign the number
ranges for that particular group.
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Also maintain the following number ranges for the mentioned material
types
ZPCK
ZCUS
ZFGT
00000000000200
0000
00000000000300
0000
00000000000400
0000
00000000000299
9999
00000000000399
9999
00000000000499
9999
In this IMG activity, you define material groups. With material groups
you group materials with the same attributes or purpose.
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Transaction Code
OMSL
IMG Menu
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Define Divisions
In this IMG activity, you define the divisions in your company. You use
divisions to group together materials, products, or services. The
system uses the division to determine the sales areas and business
areas to which a material, product, or service is assigned.
In the application component Sales and Distribution (SD), the division
is an organizational entity responsible for selling particular products or
for the profit made on them.
Actions
To define a division, enter the following information:
Transaction Code
OMSL
IMG Menu
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Prerequisites
The Plants have been already created.
Procedure
Transaction Code
OX09
IMG Menu
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4 Maintain the below shown Storage locations for Plant 1400 Mysore
Bonded warehouse
5. Maintain the below shown Storage locations for Plant 1500 Bangalore
Bonded warehouse
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Transaction
Code
SPRO
IMG Menu
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OX18
IMG Menu
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Transaction
Code
OX17
IMG Menu
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Transaction
Code
SPRO
IMG Menu
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10 MM Pricing Procedure
10.1 Defining the Condition types
The condition types are used to represent pricing elements such as
prices, discounts, surcharges, taxes, or delivery costs in the SAP
System. These are stored in the system in condition records.
Transaction
Code
M/06
IMG Menu
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Description
Packing
&Forwarding
State Entry Tax
Freight -Primary
Vendor
Pick up Freight-qty
Inward Freight-qty
Local Freight-qty
The following new condition types are to be created for Import Pricing
procedure.
Condition
types
ZPAC
ZINS
ZFFW
ZPIC
ZASS
JEC2
J1CV
J2CV
JECD
JETD
JADC
JSA2
ZINB
ZWHC
ZCFW
Description
Packing charges
Insurance
Ocean/Air Freight
&FW
Picking Charges
Assessable value
ECess on CVDDepot
Sec ECess on CVDFac
Sec ECess on CVDDep
Cess on Total Duty
High Ed cess- tot
duty
Add Custom dutyFact
Add Custom dutyDepot
In bonding charges
Warehousing
charges
Out Clearing
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ZFR1
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&Forward
Local Freight Secon
Description
Basic Custom Duty
Edu cess on tot
duty
HECess on Tot duty
Transaction
Code
SPRO
IMG Menu
These new accounting keys are created for assigning to newly created
accrual condition types for CVD, Clearing charges and Insurance.
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M/08
IMG Menu
10.3.1
procedure.
In the control data for the pricing procedure ZIMP01, create the entries
in the following sequence.
The import pricing procedure will have the condition types for all the
duty elements like Customs duty, CVD, Education Cess on CVD,
Secondary Education Cess on CVD, Cess on Total duties, Additional
Customs duty.
Apart from the condition types for duties, the import pricing procedure
will have the condition types for Insurance, Clearing and Forwarding
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The accrual keys are given for the accrual condition types.
10.3.2
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The condition type JEXC is used for entering the manual excise
value, where in the excise duty is not exactly a fixed percentage
value. The value entered in JEXC will replace the value of excise
duty condition type calculated by the Tax Code.
10.3.3
Warehouse.
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Here the condition type P101 will automatically pick up the material
master price of supplying plant in the stock transport order.
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10.3.4
Calculation Schemas for Stock transfer between factory
and Depot
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Transaction
Code
SPRO
IMG Menu
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10.5.1
Orders
Transaction
Code
SPRO
IMG Menu
Create two different Schema group for vendor master for Local and
Import Pricing Procedure. This schema group will be attached to
vendor master, so that the corresponding pricing procedure in the
purchase order
10.5.2
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Document Types
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Transaction
Code
SPRO
IMG Menu
11.1.2
Transaction
Code
SPRO
IMG Menu
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Document Types
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Internal
External
Transaction
Code
SPRO
IMG Menu
11.2.2
Maintain Number ranges for Purchase Order Document
Types
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Transaction
Code
SPRO
IMG Menu
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12 Release Procedure
12.1 For Purchase Requisition
The aim of this approval procedure is to check the data on the
material, quantities, and delivery dates for correctness and to ensure
that the right account assignment and source of supply have been
specified.
Transaction
Code
SPRO
IMG Menu
1 Create Characteristics
Characteristic
value
Total value of
requisition
Above $10,000
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2 Create Class
Transaction
Code
CL04
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12.1.3
Transaction
Code
SPRO
IMG Menu
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In this step, you set up the release procedure with classification. You
can also link the release procedure to workflow. (Note that in this
context "releasing" means "approving", or giving the "green light" to a
document.)
Activities
Here you specify the following:
Release group
Release codes
Release indicators
Release strategy
a. Release Group
Specify for the release group either "overall release" or "itemwise release" using the OverReqRel (overall requisition release)
indicator.
Note
You determine whether a purchase requisition can be released in
total or item by item via the document type. If, for example, you
have defined the former, that is, the overall release, for
document type "NB - purchase requisition", a requisition of the
document type "NB" cannot be released on an item-wise basis.
For this reason, the release group for overall release, for
example, only applies to the document types with overall
release.
Assign a class, thus defining release conditions for the release
procedure.
Note
You must assign the same class to all release groups with the
same type of release (item-wise or overall).
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b. Release Codes
Here you create the release codes that you need for your release
strategy and assign the codes to your release group
Release codes are the people with different levels of authorization
to approve different Purchasing documents based on the value,
document type etc.
Create the following release codes to map the different personals
with different levels of authorization.
c. Release Indicators
An indicator showing the release (approval) status of a purchasing
document.
When you release (approve) an internal or external purchasing
document using your release code, the system assigns a release
indicator to the document. The release indicator determines how the
document may be processed. For example, it can denote that a
requisition can be converted into a purchase order, or that a
subsequent release point must first signify approval.
Maintain the following release indicators for Purchase Requisition
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d. Release Strategy
Create a release strategy for your release group and assign your
release codes accordingly.
Release prerequisites
With the release prerequisites, you specify the order in which
the individual release points (individuals or departments)
represented by the release codes may release the document.
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12.2.2
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12.2.3
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Transaction
Code
SPRO
IMG Menu
12.2.3.1
12.2.3.2
12.2.3.3
12.2.3.4
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Under this node, create the following release strategies based on the
different document type for purchases like local / imported, and the
value of purchase.
12.2.3.4.1
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12.2.3.4.2
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12.2.3.4.3
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Which fields are ready for input or must be filled when creating
and changing master records (field status)
Transaction
Code
SPRO
IMG Menu
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Transaction
Code
SPRO
IMG Menu
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Transaction
Code
SPRO
IMG Menu
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Sales organization
Distribution channel
Division
14.1.1
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14.1.2
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14.1.3
14.1.4
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14.1.5
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Material valuation
Requirements
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You must have processed the defaults for the material types before
you can make your configurations for "Valuation and Account
Determination
Account Determination Process in Materials Management
In this section, you make the configurations relevant to transactions in
Inventory Management (for example, goods movements ) and in
Invoice Verification (for example, invoice receipt for automatic
postings to G/L accounts in Financial Accounting and Cost Accounting).
15.1 Define Valuation Control
Transaction Code
IMG Menu
The valuation area can be either the Plant or the Company code. SAP
recommends having Plant as valuation area.
Here we just activate the valuation control.
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Transaction Code
IMG Menu
valuation area
Valuation area is an organizational unit in Logistics subdividing an
enterprise for the purpose of uniform and complete valuation of
material stocks.
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15.3.1
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15.3.3
Maintain the link between Account category reference and
material type
Maintain the below entries
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Using the account grouping, you can also have different accounts
for consignment liabilities and pipeline liabilities.
Valuation class of material or (in case of split valuation)
the valuation type
The valuation class allows you to define automatic account
determination that is dependent on the material. for example:
you post a goods receipt of a raw material to a different stock
account than if the goods receipt were for trading goods, even
though the user enters the same transaction for both materials.
You can achieve this by assigning different valuation classes to
the materials and by assigning different G/L accounts to the
posting transaction for every valuation class.
If you do not want to differentiate according to valuation classes
you do not have to maintain a valuation class for a transaction
Transaction Code
IMG Menu
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15.4.1
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Local PO
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Import PO
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Sub contracting PO
The Subcon Process in SAP Purchasing Modules Subcontracting
Processing When a main BOM item is a subcontract item (in the item
category field of PO/PR line item, the value is "L"), then the system will
automatically know that the sub items need to be issued out. Such
issue, from the internal system processing view point, is only a transfer
from one storage location to the subcontractor vendor storage location
rather than a consumption. It will only be deemed a consumption when
the parent item is received back from the vendor. The system will
automatically track all the items sent to the vendor waiting to be
receieved back. The following are the pre-requisite procedure for
handling subcontract items:
When setting up the subcontracted parent item (material type HALB),
the material master has a procurement type of "F" and special
procurement of 30. The effect is that when the purchase requistion was
created by MRP or manually, the item category will be "L".
BOM items for the main part has been setup to contain all the
materials which must be supplied FOC to the vendor.
There is no need to setup the routing for the sub-contracted main item.
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control as you can enter a Purchase Order and send any material to
vendor. OMBW - double click 541 -> double click Material Management
2. Change the IMG settings for movement type 541 and remove the
transaction code MB1B as allowed transaction code. Use ME2O only. If
you want to issue excess material to vendor, you will have to change
the Purchase Order components. OMJJ - click the Select all button Type
541 for the Movement Type Click the Back button Click Allowed
Transactions Delete transaction code for MB1B Subsequent
Adjustment (121) You must post a subsequent adjustment to correct
the goods issue posting when the vendor informs you after goods
receipt that a greater or smaller quantity of the components was
actually consumed than planned in the purchase order. To do this,
proceed as follows: MB04 - Subcontracting Subsequent Adjustment Fill
in the Purchase Order Number and hit enter Tick the checkbox of
the components you want to adjust and click the Adopt button or
press F5 Enter the quantity difference. If more of the components
were consumed, enter a positive amount, if fewer were consumed
enter a negative amount. Finally, post the document. After saving,
the value of the goods receipt is recalculated to include the
subsequent quantity.
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STO
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RFQ
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2. Tcode: OBYC. with Transaction key: KON. Enter the account. Contact
FI person.
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First you send the text converted Purchase Order to your SAPoffice
o Sample ABAP program for sending mail to your SAPoffice
Then from Microsoft Outlook, you can send it out externally to your
Vendor
Install the SAP setup program on the SAP Presentation CD-ROM under
\GUI\WINDOWS\WIN32 Execute the SAPsetup program and choose
the Desktop Interfaces. Then choose the SAP MAPI Service Provider
(select Change Options to display the selection) Once the SAP MAPI is
installed. You can create your logon profile for SAPoffice. Go into your
Control Panel of your windows. Select the Mail option from the Control
Panel to call the MAPI profile manager. Choose Add to call up the new
logon profile setup wizard Select Add from the Services and select the
SAP MAPI Service Provider Type in the required R/3 information (client,
sap user name, password) The supplied PST file is sapwrk.pst Now,
logon to your Microsoft Outlook and see whether you can access all
your SAPoffice folders. If you send the file using SP01 -> System ->
List -> Send, the file will have the extention ALI. Use the Windows
Explorer to default open with the Windows Notepad. Sending mail
directly from SAP via Microsoft Exchange If you want to send your
mail directly via Microsoft Exchange, you have to install the SAP
Exchange Connector Software on your Microsoft Exchange Server. The
setup program SETUP.EXE is located on the R/3 Presentation CD in the
directory :\GUI\WINDOWS\WIN32\SXC. Then you have to setup :SM59 - The RFC destination
SCOT - SAPconnect
How to Maintain the Material Type? Configuring the Material
Master Material Type: OMS2 - Material Type Maintenance Create/Change/Display Steps:transaction OMS2
click Change
key in the Material Type you want to change e.g. FERT then hit enter
The Views belows allows you to choose the Views for each Material
Type. (Press the Page up/Page Down keys to scroll the views) If you
tried to change from FERT to HAWA in 4.6x, you will receive an error
message :- The material type cannot be changed. This is not allowed if
only external procurement is defined for the new material type, or if
the new material type has a different account category reference than
the old material type. To overcome it, goto OMS2 and change the
HAWA material type. In the Internal/external purchase orders sections:
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Type in 01 at the MM/PP status field and save it Create Delivery Log
- Material xxx is blocked During the Create Delivery (VL01), SAP
prompt you a log that Material xxx is blocked. During the Sales
Order Create/Change for that material, there might be some update
termination that causes the locked of the material (Windows hanged or
power failure). You can check using transaction SM12 - type an "*" at
the User name field. Check whether the material is in the locked list. If
it is in the locked list, asked the user to log out before you delete it
from the locked list.
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For the rest of the options, you can leave it alone or change it
depending on your requirement Inter Plant Purchasing (Plant A
buys from Plant B) Procedure Flow:Buying Plant Create the Purchase Order type UB - Stock transport
Order - transaction ME27
Supplying Plant receive the Purchase Order and issue it to the
transport warehouse once they have the required quantity transaction MB1B - movement type 351 - Transfer posting to stock in
transit from unrestricted use.
Buying Plant receive the purchase quantity with transaction MB01 Goods Receipt from Purchase Order.
Accounting document was created during the transfer posting movement type 351. Debit Buying Plant Inventory Credit Supplying
Plant Inventory If there was a price difference (the same material have
different price in the different plant), the lower price plant will be
posted with the amount differences.
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and HALB. If actual price is required for valuation, make used of the
functions of material ledger where a periodic actual price is created
which is more realistic. e.g. how SAP calcualte the moving average
price Goods Receipt for Purchase Order Balance on hand quantity +
Goods Receipts quantity Balance on hand value + Goods Receipts
value New Moving Average Price = Total Value / Total Quantity Invoice
Receipt for Purchase Order Invoice price more than Purchase Order
price
additional value add to Balance on hand value then divided by Balance
on hand quantity
Invoice price less than Purchase Order price
difference is deducted from the Balance on hand value (up to 0). The
rest of the amount will becomes price variance. This will result in
Balance on hand value is zero while there are Balance on hand
quantity. If the Balance on hand value is enough to deduct, then the
remaining value will be divided by Balance on hand quantity.
When your Goods Issue price is constantly greater than your
Goods Receipt price, it will result into zero value moving average
price. OSS note 185961 - Moving Average Price Calculation. 88320 Strong variances when creating moving average price. Never allow
negative stocks for materials carried at the moving average.
-------------------------------------------------------------------------------------------------------------------Prevent Inventory Back Posting to Previous period This will
prevent changes to the previous month Stock Values - MB5L - List of
Stock Values:Balances
transaction MMRV
tick Backposting not allowed generally
click Save
During year end, the Stock Account have to be bought forward using
transaction F.16 - GL Account Carried Forward. If not, the Material and
Stock Account shown in MB5L will not be equal for the new financial
year. You can check the General Ledger Stock Account with transaction
FS10 - Display Balances. In MM only two periods can be kept open
at any point of time. Re-open Period closing Suppose by mistake
you closed the period and want to reopen it. Use transaction code
MMPI. Enter the period you want to open sequentially. For e.g. the
current period is 10, and you want to be open for the 7th one, then you
have to open period like 9th, 8th and 7th. After making the correction
you have to closed the period again sequentially. There are no majorminor impact on the system, but it is better to do this once only.
Regular practice for this transaction may be harmful.
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must enter the valuation type in addition to the material number. Enter
the valuation type in the Batch field for MB01.
In MIGO, there is a valuation type field in Detail data -> Material.
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