Accounts Payable/Payroll Clerk

18 March 2015 - 4:24pm

Come join the Library team in our vision to be a community hub that strengthens individuals, families and
neighbourhoods by connecting them to people and to relevant information, collections, programs and resources as
our new Permanent Full Time.

Accounts Payable/Payroll Clerk

Summary
Reporting to the Administrator, Financial Services, the Accounts Payable/Payroll Clerk is accountable for the timely
recording, tracking, reconciliation and payment of all invoices payable by London Public Library following generally
accepted accounting principles and Library policies and procedures. S/he is also responsible for the administration of
payroll for third party partners. The Accounts Payable/Payroll Clerk works in collaboration with other members of the
Financial Services team to maintain the accuracy and confidentiality of all financial records.
Accountabilities
Accounts Payable

Receives, and prepares all invoices for payment, ensuring that that Procurement Policy is adhered to at all
times.

Reviews invoices for appropriate authorization and verifies that supporting documentation is provided.
Follows up with the supervisor and / or vendor regarding discrepancies.

Ensures that all invoices are correctly allocated to the appropriate fund line.

Posts supplier invoices into Sage (Accpac) following established procedures.

Verifies that all collections materials invoices imported from the Acquisitions module reconcile to Sage
(Accpac) before payment.

Ensures that vendors are paid on a timely basis, conferring with Administrator, Financial Services regarding
cash flow.

Responds to vendor inquiries regarding status of invoice payment.

Reviews and reconciles monthly supplier statements to Library records. Contacts vendors to request
outstanding invoices or to resolve discrepancies.

Reconciles Sage (Accpac) aged payables report to the general ledger. Resolves difference if out of
balance.

Ensures that all invoices are posted to the correct accounting period.

Verifies accuracy of HST amounts and allocates to correct accounts for future remittance / reimbursement.
Tracks self-assessment where necessary.

Prepares and reconciles HST remittances, reconciling to the general ledger and ensuring compliance with
Canada Revenue Agency (CRA) legislation and deadlines.

Keeps current with new developments in HST legislation.

Provides program budget detail for all locations as requested. Collaborates with Supervisor / Manager /
Director to resolve discrepancies or provide instructions. Prepares and posts journal entries as necessary.

Monitors and reconciles cash advances.

Manages and maintains corporate credit card program in collaboration with Administrator, Financial
Services.

Maintains and prepares travel and conference reports for City of London.

Ensures that staff follow correct procedures for ordering supplies; places Finance supplies orders, ensuring
that expenditures are within budget.

Provides documentation and answers questions as requested during the annual audit process by the
external auditors.

Maintains complete and accurate files, accessible to other Financial Services staff for reference.

Provides office support and vacation relief, as necessary, for the Finance department

Performs other duties as may be assigned by Administrator, Financial Services.

Payroll Third Party

Receives timesheets from third party partners, accurately processing bi-weekly payrolls.

Ensures that payroll and benefit information/changes are made in accordance with relevant legislation
(Canada Revenue Agency (CRA) and the Income Tax Act), OMERS policy, the Collective Agreement, the
Canadian Payroll Association (CPA)).

Ensures knowledge of third party collective agreement is current.

Biweekly, processes, verifies, and balances information in the payroll system in accordance with payroll
deadlines, and submits to the third party, for approval before transmission to the bank.

Ensures timely, accurate and successful transmission of net payroll to the bank.

Performs associated payroll duties such as Records of Employment, implementing pay increases etc.
ensuring alignment with the third partys Collective Agreement.

Generates and submits Receiver General (CRA) and Employer Health Tax (EHT) remittances to Director,
Financial Services for payment.

Produces and submits biweekly payroll reports as required by third party partner.

Produces, reconciles and submits annual T4s and T4As.

Maintains up to date payroll procedures.

Keeps current with new developments in payroll, as well as applicable government legislation and
standards.

Payroll LPL

Tracks and reconciles external programmer payments for producing T4As at year end, including collection of
programmer confidential information.

Ensures knowledge of LPL collective agreement is current.

Processes LPL payroll in the absence of the Payroll Officer, or as required.

In the absence of the Accounts Receivable Clerk, reconciles and submits monthly Retiree/Leave of Absence
benefit draw to bank.

Keeps current with new developments in payroll, as well as applicable government legislation and
standards.

Maintains all payroll and benefits information in a confidential manner.

Qualifications

Successful completion of a minimum of two (2) years post secondary education working towards a Certified
Professional Accounting (CPA) designation.

One years previous accounting experience, including account reconciliation and tracking and monitoring of
expenses.

One years previous payroll experience.

Proven knowledge of Sage (Accpac) accounting software, Windows, Microsoft Office.

Proficient in the development, design and use of advanced Excel spreadsheets.

Knowledge of Canadian GAAP, GST & Ontario Harmonized Sales Tax (HST) and Income Tax Act legislation.

Proven knowledge of Employment Standards Act (ESA), and Canada Revenue Agency (CRA) and
Canadian Payroll Association (CPA) regulations.

Excellent detail orientation and analytical skills.

Excellent organizational skills with demonstrated ability to prioritize, multi task and meet deadlines.

Good verbal/written communication and interpersonal skills.

Candidates are requested to submit a detailed resume outlining experience and qualifications by April 8,
2015 to: human.resources@lpl.london.on.ca
Please visit our website at: http://www.londonpubliclibrary.ca
No phone calls please.
Applicants for employment, who have been provided with a conditional offer of employment will be asked to
provide, at his or her own expense, a satisfactory Vulnerable Sector Screening and/or Police Criminal Record
Check, as applicable.
While we appreciate all applications received, only those invited for an interview will be acknowledged. Any personal
information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information
and Protection of Privacy Act and will be used only to determine eligibility for employment.
We are an equal opportunity employer.

Junior Accountant
Tracking Code
S150316(4)

Job Description
Accucaps Industries Ltd. is one of the largest full-service contract research & manufacturing
organizations (CRMO) in North America. We supply soft gel capsules and encapsulation
services for over-the-counter and pharmaceutical (OTC/Rx), health and nutritionals (H&N), and
cosmeceutical industries. Guided by highly regarded industry experts, Accucaps has grown into
a strong global player serving customers across North and South America, Europe and Asia.
Accucaps is seeking driven and knowledgeable individuals who can take products to the next
level in the global market. Are you ready to make a difference in the world of Soft Gel
Innovation with Accucaps?

Reporting to the Plant Controller, the Junior Accountant is responsible for providing scheduled
support to the accounting department in accordance with company policies and procedures.

Primary Responsibilities

Prepare/Assist with daily journal entries and general ledger account reconciliations

Assist with monthly/year-end closings and preparation of monthly financial statements

Invoice customers for shipments out of Strathroy facility

Maintain petty cash float

Analyze inventory movements throughout the plant

Prepare monthly reports for analytics

Monitor general ledger activity

Maintain and report on monthly departmental spending

Assist with annual physical inventory

Support accounts receivable and accounts payable functions where required

Ensure GAAP are being adhered to appropriately

Assist with maintaining internal financial controls and procedures

Must be able to work extended hours, weekends as needed, especially when problems
occur or when deadlines must be met.

Other duties as required.

Success Criteria

Diploma or Bachelors Degree in Business Administration (Accounting and/or Finance)

Demonstrated Progress towards or interest in pursuing a recognized accounting

designation

1 2 years of work experience an accounting setting

Experience and familiarity with pharmaceutical, manufacturing and/or GMP facilities

would be considered an asset
Additional Skills

Strong verbal and written communication skills (English)

Strong Microsoft Office Suite (Outlook, Excel, Access, Word)

Ability to deal with sensitive and confidential information

Ability to follow through and complete overlapping projects with tight timelines and
constraints

Demonstrated knowledge of financial statement preparation

Demonstrated working knowledge of accounts payable, accounts receivable

Strong knowledge of GAAP, accounting systems, budgets, internal controls, business

planning, and asset management

If you are a driven individual who thrives in a challenging and fast paced environment, its time
you join the Accucaps team. We offer a challenging work environment that fosters innovative
thinking and rewards excellence.

Job Location
Strathroy, Ontario, Canada
Position Type
Full-Time/Regular