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Contact Persons at HQO : Sh. P S Murthy (Sr. Manager LPg Projects)

HPCL, Hindustan Bhavan -3,

8 S. V Marg,

Ballard Estate, Mumbai -400001

Ph : 22637072, Fax 2610071 psmurthy@hpcl.co.in
Sh. A.Pal (Exe Project Engr)
HPCL, HB-3
Ph : 22637080

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apal@hpcl.co.in

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Signature & Stamp of vendor

SECTION VI
Schedule of Quantities for Supply of Fire Fighting Pumps at Anantapur
S.No
1

2
3

Item Description
Supply of Diesel operated Fire Fighting Pumpset of
410Cum/Hr at 105m Head with complete Diesel Engines,
Diesel Tanks, Pressure switches, Electrical Control Panel &
other accessories as mentioned in Tender Document
Supply of Recommended spares for 02 Years working
Supervision of Erection and Commissioning of Pump Sets

Page 26of 35

Qty
05 Nos

05 Sets
05 Nos

Signature & Stamp of vendor

I. INSTRUCTIONS TO BIDDERS
1. This is only a Price Enquiry and not an order.
2. Two Bid System:Bidders are required to submit offer in two parts namely `Unpriced' &
`Priced". Each part shall be submitted in seperate envelope marked `Unpriced'/ `Priced' as
applicable. Both above envelopes (after duly sealed) are to be kept in a large common
envelope and the same is to be submitted to us by the due date.
Tender documents to be returned/forwarded (duly signed by bidder) along with the tender will be
as follows:
No. of Copies to be
submitted alongwith
Sr.No.

Document

Unpriced Bid

1. Technical specifications with

pamphlets, literature etc .

Priced Bid

2. Agreed terms & Conditions

(duly filled & signed)

3. Price details

Nil

Nil
Nil
1

3. Validity:Quoted prices shall be valid for a period of 90 days from the due date/extended due
date for placement of order.
4. If the Bidder is unable to meet our technical specification, they may quote for the closest
available substitute giving details of same for HPCL consideration.
5. Detailed literature along with pamphlets and performance
attached to your offer.

curves as applicable shall be

6. Testing/Inspection :Equipment will be subject to inspection by HPCL / 3rd party as per the
scope of inspection attached. Quoted prices shall include Bidder's charges towards testing as per
scope of inspection. Inspection charges payable to 3rd party may be quoted seperately.
7. HPCL reserves the right to reject offers not meeting its Technical requirements and
commercial conditions.
8. HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders
without assigning any reason.
9. HPCL shall not be bound to accept the lowest tender and reserves right to accept any or more
tenders in part. Decision of HPCL in this connection shall be final.

Page 27of 35

Signature & Stamp of vendor

I. INSTRUCTIONS TO BIDDERS
10. Prices are to be quoted in the e procurement format only :
1.
2.
3.
4.

Basic Price
Packing & Forwarding
Excise Duty
Sales Tax without form C/VAT
Sales Tax with form C
5. Octroi /ENTRY TAX
6. Freight charges on door delivery basis
7. Transit Insurance
8. Total Cost
9. Third party Inspection Charges
10. Installation/Commissioning charges }
(wherever applicable)
} Quote Lumpsum only
II. TERMS AND CONDITIONS
11. Firm Prices:On placement of order, prices will remain firm till complete execution.
12.
Delayed Delivery:Delivery is the essence of purchase order. In case of delay in execution
of the order beyond contractual delivery date as stipulated in the order HPCL at its option can:
either
i)accept the delayed delivery on price reduced by sum equivalent to half percent (1/2%) of the
basic value of goods not delivered per week of delay or part thereof subject to a maximum of 5%
of basic value of order.
or
ii) Cancel the order in part or full and purchase such cancelled quantities from elsewhere on
account at the risk of the seller without prejudice to its right under (i) above in respect of goods
delivered. All costs and expenses incurred by HPCL, if any, resulting from cancellation of order
shall be recovered from the seller.
13.Terms of Payment: Payment against invoices shall be made on receipt of equipment / material
at site against submission of following documents along with your Bill / Invoice :
i) Delivery Challan / Lorry Receipt duly acknowledged by our site. ii) Manufacturer Test
Certificateiii) Third Party Inspection / Clearance Report iv) Manufacturer Guarantee Certificate
v) Performance Bank Gaurantee for 10% of Basic Order value.

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Signature & Stamp of vendor

Payment will be made at our Disbursement Section in Mumbai through e payment mode only.
Please note that HPCL cannot make any advance with order OR against despatch documents
through Bank.
14. Guarantee:Supplies shall be fully guaranteed against any manufacturing defects / poor
workmanship / inferior design or quality etc. for a period of 12 months from the date of
commissioning or 18 months from the date of delivery whichever is earlier. During this period,
seller will arrange to repair / replace any defective part free of cost or replace complete set if
required.
Performance Bank Guarantee issued by any Nationalised Bank for 10% of basic order value of
material supply and valid for above guarantee period shall be furnished.

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Signature & Stamp of vendor

AGREED TERMS AND CONDITIONS (INDIAN VENDORS)

THIS QUESTIONNAIRE DULY FILLED IN, SIGNED & STAMPED MUST FORM PART
OF VENDOR'S BID. CLAUSES CONFIRMED HEREUNDER NEED NOT BE REPEATED
IN THE BID.
-------------------------------------------------------------------------------------------------------------DESCRIPTION
BIDDER'S CONFIRMATION
-------------------------------------------------------------------------------------------------------------1. TECHNICAL
a) Acceptance of technical specification and
scope of supply as per tender enquiry.
b) In case of deviation, confirm that the same
has been highlighted separately
2. FIRM PRICES
Confirm quoted prices will remain FIRM &
fixed till complete execution of the order.
3. PRICE BASIS
Confirm quoted prices are based on:
a) Ex Works in which case, please
indicate :
i) Packing & forwarding charges in %.
ii) Freight charges for delivery at HPCL
site in %.
b) F.O.R Despatch Point including Packing
& forwarding charges in which case,
please indicate
Freight charges for door delivery at
HPCL site.
c) F.O.R. HPCL site including Packing &
Forwarding and freight charges for door delivery
at HPCL site.

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Signature & Stamp of vendor

AGREED TERMS AND CONDITIONS(INDIAN VENDORS)

THIS QUESTIONNAIRE DULY FILLED IN, SIGNED & STAMPED MUST FORM PART
OF VENDOR'S BID. CLAUSES CONFIRMED HEREUNDER NEED NOT BE REPEATED
IN THE BID.
-------------------------------------------------------------------------------------------------------------DESCRIPTION
BIDDER'S CONFIRMATION
-------------------------------------------------------------------------------------------------------------4. EXCISE DUTY
a) Indicate present rate of Excise Duty applicable
& whether the same is included / excluded from
quoted price. Please specify
b) If there is any variation in
Excise duty at the time of supplies
for any reason, other than statutory,
including turnover, confirm same will
be borne by you.
c) If Excise duty is presently not
applicable and in case it becomes
leviable later for any reasons other
than statutory, confirm same will be
borne by you.
NOTE :In case b & c above are not
confirmed, the offer will be
evaluated with maximum Excise Duty.
5. SALES TAX/VAT
a) Indicate Central sales tax without form C in %
b) Indicate Central Sales Tax With form C in %
c) Indicate VAT in %
(in case supplies are made from originating state)
Attached copy of VAT registration certificate.
D) Please confirm, whether you will be able to provide
TAX INVOICES to facilitate our claim for set off
of the VAT paid.

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Signature & Stamp of vendor

AGREED TERMS AND CONDITIONS(INDIAN VENDORS)

THIS QUESTIONNAIRE DULY FILLED IN, SIGNED & STAMPED MUST FORM PART
OF VENDOR'S BID. CLAUSES CONFIRMED HEREUNDER NEED NOT BE REPEATED
IN THE BID.
Special Note on Local Sales Tax & VAT
For Supply Items & Works Contract:1) Hindustan Petroleum Corporation Limited shall not provide C-Form or any other form for
concessional tax for this tender. The bidder should quote VAT / ST /CST at FULL RATE
applicable for the delivery or material(s) at the site specified in the tender.
2) If the site/location of destination is in a State which has not yet implemented VAT, the
supplier should quote applicable ST or CST without C-Form.
3) If the destination site/location is in a State which is under VAT then the supplier should quote
applicable VAT. The vendor should also mention his VAT Registration No. in that State. If
VAT set off can be availed by Hindustan Petroleum Corporation Limited, while evaluating such
an offer, the VAT indicated by the bidder will be backed out from the net delivered cost and
ranking will be decided accordingly (net of VAT).
4) The tenderers, who submits their offer with VAT set off / ITC credit applicability shall also
submit the copy of VAT / TIN Registration Certificate along with Credential Bid. The
transaction documents issued by such tenderers shall enable the Corporation to claim the VAT
set off / ITC credit. In the event of VAT set off /ITC credit become non claimable due to
non-adherence of documentation at tenderers end, the differential (VAT set off / ITC
credit) shall be claimed from such tenderers.
INDICATE VAT REGISTRATION NO. FOR THE STATES IN THIS TENDER, WHERE
YOU CAN ISSUE VATABLE INVOICE. (PL. ATTACH VAT REGISTRATION
CERTIFICATE)
STATE
---------------------

VAT REGISTRATION NO.:

-----------------------------------------

---------------------

------------------------------------------

---------------------

-------------------------------------------

---------------------

---------------------------------------------------------------------------------Signature & seal of Bidders

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Signature & Stamp of vendor

AGREED TERMS AND CONDITIONS (INDIAN VENDORS)

THIS QUESTIONNAIRE DULY FILLED IN, SIGNED & STAMPED MUST FORM PART
OF VENDOR'S BID. CLAUSES CONFIRMED HEREUNDER NEED NOT BE REPEATED
IN THE BID.
-------------------------------------------------------------------------------------------------------------DESCRIPTION
BIDDER'S CONFIRMATION
-------------------------------------------------------------------------------------------------------------6. TESTING/INSPECTION
a) Confirm your charges for internal
testing as per scope of inspection
are included in quoted prices.
b) Indicate charges payable to Third
Party for inspection in %.
7. OCTROI
a) Confirm Octroi is included in quoted prices.
b) If excluded from quoted prices, indicate the same.
8. ENTRY TAX
a) Confirm Entry Tax is included in quoted prices.
b) If excluded from quoted prices, indicate the same.
09) TRANSIT INSURANCE
a) Confirm Transit Insurance is included in quoted prices
b) If excluded from quoted prices,
indicate the same in %.
09. ERECTION & COMMISSIONING CHARGES
A) Confirm charges for Erection and commissioning
are quoted as item wise/lumpsum separately. (Please do not
include above in basic price)
B) SERVICE TAX: NOT APPLICABLE
Confirm Service Tax charges for Erection and commissioning
are quoted as item wise/lumpsum separately. (Please do not
include above in Erection and commissioning)
10. DELIVERY PERIOD
Indicate shortest delivery period
which will be counted from date of
LOI/the date of receipt of order .
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Signature & Stamp of vendor

AGREED TERMS AND CONDITIONS(INDIAN VENDORS)

THIS QUESTIONNAIRE DULY FILLED IN, SIGNED & STAMPED MUST FORM PART
OF VENDOR'S BID. CLAUSES CONFIRMED HEREUNDER NEED NOT BE REPEATED
IN THE BID.
-------------------------------------------------------------------------------------------------------------DESCRIPTION
BIDDER'S CONFIRMATION
-------------------------------------------------------------------------------------------------------------NOTE : We require delivery on above basis
only & you are requested to
indicate your delivery period accordingly.
11. DELAYED DELIVERY
Confirm your acceptance for delayed
delivery clause as per the attached terms
and conditions.
12. PAYMENT TERMS
Confirm acceptance of terms of payment
specified in the attached terms and conditions.
13. PERFORMANCE BANK GUARANTEE
Confirm that Performance Bank Guarantee will be
furnished as per attached terms and conditions.
14. PART ORDER/QUANTITY(NOT APPLICABLE)
Confirm acceptance of part order / quantity.
15. TERMS AND CONDITIONS
a) Confirm acceptance of attached Instructions to
Bidders and Terms & Conditions.
b) In case of reservations, confirm that clausewise
comments have been indicated.

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Signature & Stamp of vendor

AGREED TERMS AND CONDITIONS (INDIAN VENDORS)

THIS QUESTIONNAIRE DULY FILLED IN, SIGNED & STAMPED MUST FORM PART
OF VENDOR'S BID. CLAUSES CONFIRMED HEREUNDER NEED NOT BE REPEATED
IN THE BID.
------------------------------------------------------------------------------------------------------------DESCRIPTION
BIDDER'S CONFIRMATION
-------------------------------------------------------------------------------------------------------------16. VALIDITY
Confirm your offer is valid for 90
Days from due date/extended
due dates for placement of order.
17. PSU/SSI/NSIC
a) Are you a Govt. of India / Any State
Govt. Undertaking ?
b) Are you a SSI Unit(Indicate the State
where you are registered & submit copy
of the same)
c) Are you Registered with NSIC (copy of
registration to be attached
if applicable)
-------------------------------------------------------------------------------------------------------------IMPORTANT NOTES :
i)
In case of contradiction, the information filled by the Bidder in this `Agreed Terms &
Conditions' shall prevail.
ii)
Wherever applicable, please indicate the charges clearly. DO NOT specify `at actuals'.
iii) a) Offers not in conformity with (ii) above,
b) Offers deviating from our Commercial Terms, and
c) Offers not accompanied by this `Agreed
Terms and Conditions are liable for rejection
Without recourse to the Bidder.

(To be filled by Bidder)

Enquiry No.:
Item
:
Location :
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_______________________________________
Signature of tenderer with Seal & date

Signature & Stamp of vendor