14 Exhibitor Service Manual

2014 EXHIBIT HALL SCHEDULE
Exhibit Hall Move-In

Date:
Tuesday, June 3
Wednesday, June 4
Thursday, June 5
Time:
8:00 a.m. 5:00 p.m.
8:00 a.m. 5:00 p.m.
7:00 a.m. 10:00 a.m.
Exhibit Hall Open

Date:
Thursday, June 5
Friday, June 6
Saturday, June 7
Time:
12:00 p.m. 6:30 p.m.
9:30 a.m. 4:30 p.m.
9:00 a.m. 1:00 p.m.
Notes:
Opening reception Thursday night from
5:30 to 6:30. Lunch in the exhibit hall at
Noon and periodic coffee breaks each day.
Exhibit Hall Move-Out

Date:
Saturday, June 7
Sunday, June 8
Time:
1:00 p.m. 9:00 p.m.
8:00 a.m. 10:00 a.m.
Notes:
Booths must be packed by 8 pm Saturday
night. Freight load out only on Sunday.
Your BOOTH includes:
8 high teal and white back drape, and 3 high teal side drape
Five registrations per 100 square feet of exhibit space, including plenary session access
One electronic list of pre-registered attendees to be distributed in April 2014
One electronic list of all attendees distributed approximately two weeks after the meeting
One 7 x 44 sign identifying your company and booth number
Listing on the online Vascular Annual Meetings floor plan
Early sign-up for the 2015 Vascular Annual Meeting in Chicago, Illinois
IMPORTANT: YOU MUST CARPET YOUR BOOTH! Carpet is not included with your booth. The aisles
will be carpeted with tuxedo, a mixture of grey and black.
Your TABLE
TOP in Vascular Row includes:
One 6 skirted table

Two chairs
Green carpet
Five registrations, including plenary session access
One 7 x 44 sign identifying your company and booth number
Host Organization
Exhibit Hall Manager
General Service Contractor
Corcoran Expositions, Inc.
Freeman
633 N. St. Clair Street, 22 FL

Chicago, IL 60611
Phone: 312-334-2312
Fax: 312-334-2320
200 W. Adams Street, Suite 2600

Chicago, IL 60606
Phone: 312-541-0567
Fax: 312-541-0573
275 Bodwell Street

Avon, MA 02322
Phone: 508-894-5100
Fax: 469-621-5608
Contact:
Debbie Wallentin, CMP
DWallentin@sbcglobal.net
Contact:
Dan Corcoran
Dan@CorcExpo.com
Contact:
Exhibitor Services
FreemanBoston@Freemanco.com
Society for Vascular Surgery

nd
IMPORTANT DATES
The following exhibitor DEADLINES represent cut-off dates or the last day that orders must be received with
payment by the vendors indicated to be eligible for discounted rates.
GENERAL DEADLINES
February 28
March 21
April 1
April 14
May 23
Booths Paid In Full

Meeting Room Requests Due
Company Descriptions Sent To Printer For Show Guide
Vascular Live Applications Due
Giveaway Approval Form Due
REGISTRATION AND HOTEL DEADLINES

March 3
April 4
April 7
April 22
May 7
May 16
May 20
Housing Opens
Group Housing Forms Due
Lead Retrieval Early Bird Price Deadline
Lead Retrieval Advanced Price Deadline
Individual Housing Deadline
Extra Badge Order Form Deadline
Hotel Confirmation Numbers Issued
SHIPPING DEADLINES
May 5
May 27
June 3
Advance Warehouse Opens for Freight Delivery

Last day to ship items to Advance Warehouse without incurring an additional after deadline charge
Direct Shipments Begin at Hynes Convention Center
INSTALLATION AND LABOR DEADLINES

May 9
May 13
May 13
May 13
May 13
June 3
Exhibitor Appointed Contractor (EAC) Form Due

Signage and Rigging Discount Deadline
Graphics and Signage Discount Deadline
Installation and Dismantle Labor Discount Deadline
Forklift & Rigging Labor Discount Deadline
Move-In Begins at 8:00 am
BOOTH SERVICES DEADLINES

May 12
May 13
May 13
May 13
May 13
May 13
May 14
May 21
Floral Services Discount Deadline

Furniture Discount Deadline
Carpet Discount Deadline
Booth Cleaning Discount Deadline
Network & Telecommunication Services Discount Deadline
Electric & Utility Services Discount Deadline
Catering Discount Deadline
Audio Visual Rental Discount Deadline
ADVERTISING DEADLINES
April 17
April 24
May 1
May 8
Vascular Connections Preview Issue (May 1) Space Close Date

Vascular Connections Preview Issue (May 1) Materials Due
Vascular Connections Annual Meeting Issues (June 5 - 7) Space Close Date
Vascular Connections Annual Meeting Issues (June 5 - 7) Materials Due
CONTACT INFORMATION
Please use this quick reference guide to identify the proper contact to answer all of your questions regarding your
participation in the 2014 Vascular Annual Meeting. Please refer to the specific order form in your kit prior to calling
the vendor.
Advertising Sales
Frontline Medical Communications
Contact: Tracy Murray
Audio Visual / Computer Rental
Rillahan & Associates
Electrical / Utility Services
Freeman
Contact: Exhibitor Services
Exhibit Hall Sales & Management
Corcoran Expositions, Inc.
Contact: Dan Corcoran
Floral Services
Convention Foliage
General Service Contractor
Freeman
Contact: Exhibitor Services
Hotel Reservations
Wyndham Jade Convention Housing
Lead Retrieval
CompuSystems, Inc.
Meeting Room Requests
Contact: Debbie Wallentin
Photography / Video Services
Oscar Einzig
Press Information
Contact: Keri Kramer
Registration
CompuSystems, Inc.
Sponsorship Opportunities
Contact: Debbie Wallentin
TRAFFICMAX (Registration List Rental)
CompuSystems, Inc.
Phone: 973-290-8218
Fax: 973-206-9378
Email: tmurray@frontlinemedcom.com
Phone: 978-863-0200
Fax: 530-730-3772
Email: Orders@Rillahan.com
Phone: 508-894-5100
Fax: 469-621-5608
Email: FreemanBoston@freemanco.com
Phone: 312-541-0567
Fax: 312-541-0573
Email: Dan@CorcExpo.com
Phone: 210-637-7229
Fax: 210-637-7243
Email: Info@ConventionFoliage.com
Phone: 508-894-5100
Fax: 469-621-5608
Email: FreemanBoston@freemanco.com
Domestic Phone: 866-546-4299
International Phone: 972-349-5403
Fax: 972-349-7715
Fax: 708-344-4444
Phone: 847-680-4855
Fax: 847-680-5283
Email: DWallentin@sbcglobal.net
Phone: 312-922-0056
Fax: 312-922-2866
Phone: 312-334-2316
Email: KKramer@VascularSociety.org
Fax: 708-344-4444
Phone: 847-680-4855
Fax: 847-680-5283
Email: DWallentin@sbcglobal.net
Fax: 708-344-4444
ADDITIONAL OPPORTUNITIES
Sponsorship Opportunities
A variety of high visibility sponsorship opportunities are available exclusively to exhibitors, including the new mobile
application for smartphones mentioned below! Opportunities include:
Social Events and Food Service
Registrant Amenities
Advertising
SVS sponsorships offer proven methods for exposing your products or services to attendees, building traffic to your
booth and helping prepare clients for your personal message in face-to-face discussions. Remember, opportunities are
available in all price ranges! Please contact Debbie Wallentin at 847-680-4855 or DWallentin@sbcglobal.net for more
information.
Advertising Opportunities
Exhibitors are encouraged to advertise in the official show paper, Vascular Connections. The preview edition of
Vascular Connections will be mailed to 6,000 physicians in late April. For additional information please consult the rate
card included with this exhibitor service manual.
Satellite Symposia
To assist in maximizing your exposure to this very influential group of attendees, SVS is once again offering exhibitors
the opportunity to sponsor the Satellite Symposia. Time slots are sold on a first-come, first-served basis. Please contact
Debbie Wallentin at 847-680-4855 or DWallentin@sbcglobal.net for more information.
Vascular Live Interactive Theater Experience
Vascular Live is a new interactive experience at the Vascular Annual Meeting that puts exhibitors face-to-face with
vascular surgeons in the exhibit hall. On the Vascular Live stage, exhibitors will present new ideas, showcase
breakthrough technologies and discuss the latest trends in vascular surgery. The presentations are scheduled during
unopposed coffee and lunch breaks to maximize attendance. Additionally, the Vascular Live stages are located
immediately adjacent to the coffee break and lunch stations in the exhibit hall, with ample seating for attendees. Reserve
a time slot today!
TrafficMax Attendee List Rental
Maximize traffic to your booth by taking advantage of TrafficMax trade show list rental and promotional services.
Services include targeted attendee list rental, integrated broadcast email service, and customized postcard service. Please
see the TrafficMax form in this manual for detailed pricing information.
Mobile Phone App
SVS ConnectMe Mobile offers a unique opportunity to put your companys information right into the hands of buyers. In
2013, the app was downloaded by more than 44% of the attendees and exhibitors. As the official Smartphone app, SVS
ConnectMe Mobile is a must-have guide for attendees. There's no better place to advertise and it's never been easier to
reach attendees and increase traffic. Features include:
A searchable, up-to-date online program, including abstracts
Exhibitor directory, sessions and speakers
Automated matching functionality connecting exhibitors to attendees based upon registration demographic
information
Appointment scheduler allowing attendees to create and manage appointments with exhibitors both on and off the
show floor
Agenda builder listing the itinerary of session and exhibitor appointments currently scheduled for the attendee
Messaging service allowing show management to provided up-to-date program updates
Link to the real-time exhibitor floor plan
Applicable devices include iPhone, iPad, Android and Blackberry.
EXHIBITOR BADGE ORDER FORM

DEADLINE: MAY 16, 2014
FIRST REQUEST
REVISION
Please Check Your Choice for Badge Pickup

BADGES TO BE PICKED UP BY KEY CONTACT
*Key Contact must also be listed under Booth Personnel to receive a badge.
BADGES HELD FOR INDIVIDUAL PICK-UP ON-SITE

Each exhibiting company is entitled to register 5 booth personnel per 10 x 10 contracted booth
space at no extra cost. Additional badges are $100.00 each. Payment must accompany this form.
Please Print. No more than 20 letters or spaces per line. Photocopy this form as necessary.
COMPANY ______________________________________________________________________ BOOTH NUMBER ___________
KEY CONTACT ___________________________________________________________________________________________
ADDRESS _______________________________________________________________________________________________
CITY/STATE/POSTAL CODE/COUNTRY ________________________________________________________________________
TELEPHONE _________________________________________ FAX ______________________________________________
EMAIL ____________________________________________ ___________________________________________________
BOOTH PERSONNEL:
TITLE:
1. ___________________________________________
_______________________________________
2. ___________________________________________
_______________________________________
3. ___________________________________________
_______________________________________
4. ___________________________________________
_______________________________________
5. ___________________________________________
_______________________________________
TOTAL AMOUNT DUE:$ ______________________
FORM OF PAYMENT: CHECK (made payable to SVS) CREDIT CARD*
AMERICAN
EXPRESS
CARD NUMBER: ___________________________________________________
VISA
EXP. DATE: __________
CARDHOLDER'S SIGNATURE: ______________________ _______ PRINT NAME: ________
______ ____
*THIS CARD WILL ALSO BE BILLED FOR ANY BADGES OVER ALLOTMENT.
WE ARE A VASCULAR ROW PARTICIPANT AND WOULD PREFER OUR BADGES TO READ:
VASCULAR ROW EXHIBITOR
(NOTE: CHARGE FOR ADDITIONAL BADGES DOES NOT APPLY TO VASCULAR ROW PARTICIPANTS)
RETURN FORM TO:
SVS Exhibitor Registration c/o CompuSystems, Inc.

PO Box 6271, Broadview, IL 60155
Telephone: 877-303-0717
Fax:
MASTERCARD
708-344-4444
EXHIBITOR HOTEL RESERVATION INFORMATION

Housing Opens March 3, 2014
SVS Official Housing Services Provider:
Wyndham Jade Convention Housing
Housing Services (among others) provided by Wyndham Jade
Dedicated SVS exhibitor phone lines and an easy-to-use website to book your rooms
Create room blocks online, allowing you to provide names and travel dates at a later time
Suite Specialist Assists you to book suites according to your specific needs
Rooming list uploads, from Excel, into the system
Name changes / Date changes
Last-minute room additions
Challenge management
Overall exceptional customer service
With the ongoing need for associations to validate their buying power to top convention cities,
we are pleased that WJ is on our side! And we encourage you to use these services!
No Contracts
Group blocks do not require a contract and you will not be held responsible for any
potential attrition damages.
In exchange, SVS asks that you carefully prepare your room block request according to
your most recent history.
Great Booking Terms
SVS has reduced its deposit policy from two nights room and tax to just one!
This one nights room and tax will be charged upon reservation for individual
reservations and when rooming list is due for group blocks.
Priority Points and More IF you reserve through official housing
SVS will award three priority points to every exhibiting company booking their hotel
accommodations through the SVS Housing Bureau. (Final points will be awarded after
the meeting when final pick up reports are compiled.)
Best rate guarantee Each official hotel has contractually guarantees us the lowest rates
over the Vascular Annual Meeting
Actual hotel confirmation number! Though you will receive a Wyndham Jade housing
acknowledgement upon booking, Wyndham Jade will forward the actual hotel
confirmation number after May 20, 2014.
SVS Exhibitor Dedicated Housing Phone Numbers/Online Reservation Link:
Toll Free: 866-546-4299 (US)
972-349-5403 (International)
Reservations may also be made online.
Groups or Individuals
Exhibitors requiring 10 or more sleeping rooms may request a block of rooms online or
by completing the Exhibitor Housing Block Form located on the housing site.
Group Rooming Lists are due April 4, 2014
- Rooming lists will include names and arrival/departure on all rooms held, in
addition to a deposit of one nights room and tax for each housed guest.
- Rooms that were held and do not receive name / payment will be released at this
time.
The cutoff for individual reservations is May 7, 2014
Hotel confirmation numbers will be issued after May 20, 2014
Official SVS Hotels:
Sheraton Boston (Headquarters): $269 single/$289 double*

Boston Marriott Copley Place: $275 single/double*
Westin Copley Place: $289 single/double*
*All rates are quoted in USD and are subject to appropriate state, local and occupancy tax
currently at 14.45%.
Note: Hotels will not accept direct reservations. Reservations must be made through SVS
Housing Bureau.
SVS is committed to making housing within the official block a win/win process for all involved.
Please let us know if you have any suggestions or challenges you would like to share.
Click here to make your reservation!
SVS 2014 Annual Meeting

June 5-7, Boston, MA
Exhibitor Group Housing
Block Request Form
10 or more rooms
Company______________________________________________________________Booth # __________
Contact Name ___________________________________________________________________________
(This person is the only representative from your company authorized to request rooms or make changes.)
Address __________________________________________________________
City ________________________ State __________ Zip_____
________
Country______________________
E-Mail _______________________________________________________________________________________
Phone ___________________________________________Fax____________________________
(Area/Country Code)
(Area/Country Code)
HOTEL PREFERENCES: Please rank 1-3 in order of preference, with 1 being your first choice.
Hotel Choice
Distance to
Convention Center
Hotel
Single
Double
Double/
Double
Triple
Quad
2 blocks via Skybridge
Marriott Copley Place
$275
$275
$275
$295
$315
Adjacent
Sheraton Boston
$269
$289
$289
$309
$329
3 blocks via Skybridge
Westin Copley Place
$289
$289
$289
$309
$329
BLOCK PATTERN: Please provide a night-by-night breakdown. Use the actual arrival and departure dates for your block.
Rooms
Needed
Mon
June 2
Tue
June 3
Wed
June 4
Thu
June 5
Fri
June 6
Sat
June 7
Exhibit Hall
Set Up
Exhibit Hall
Set Up
Exhibit Hall
Open
Exhibit Hall
Open
Exhibit Hall
Open
Single
1person/1 bed
Double
2 people/1 bed
Double/Double
2 people/2 beds
TOTALS:
SUITES
Circle suite type needed:
Dates Needed: Arrival ____________ Departure _____________
One Bedroom
Two Bedrooms
Will you use this suite for hospitality?
NO
YES
If YES, for how many people ________________
PLEASE NOTE: All hotels require a deposit of one nights room and tax for each room reservation. Your credit card will be
charged for each room reserved.
Check Enclosed (US Funds Only): $___________ Make checks payable to Wyndham Jade/SVS Housing
Charge to:
American Express
Discover
MasterCard
Visa
Name on Card _______________________________________________
Credit Card #__________________________________________________ Expiration Date ________________
Signature _____________________________________________________ Date _________________________
If occupants of rooms are known at this time please submit completed Exhibitor Rooming List along with this form. Send or fax
forms to the address or number below. Please call the phone number below if you have any questions.
SVS Housing / Wyndham Jade Support Services, 6100 W Plano Pkwy, Suite 3500, Plano, TX 75093
Phones: (866) 546-4299 or (972) 349-5403 Fax: (972) 349-7715
SVS 2014 Annual Meeting

June 5-7, Boston, MA
Exhibitor Group Housing
Block Request Form
10 or more rooms
Information Deadlines:
Exhibitor room blocks will be assigned on a first come, first served basis, and are based on space availability.
Your rooming list must be entered online via the block management function or submitted on a rooming list form no later
than April 4, 2014. If your rooming list is not received by this date, your block will be released and reservations will then
be on a space available basis.
Though every effort will be made to accommodate requests for additional nights, these changes are subject to hotels
availability at the time the request is received.
The last day to submit changes and/or cancellations: May 27, 2014 prior to 5:00PM Central Standard Time.
In order to confirm your most current information, you must continue to make all inquiries and changes with
SVSs Support Services, not the hotel, through May 27th. Though every effort will be made to accommodate
requests for additional nights, these changes are subject to hotels availability at the time the request is received.
After May 20, 2014, SVS Housing will provide actual hotel confirmation numbers.
MEETING ROOM/
FUNCTION SPACE
GUIDELINES
MEETING ROOM / FUNCTION SPACE
In accordance with the guidelines adopted by the SVS, exhibitors are not allowed to offer satellite symposia or social
functions for professional attendees that directly conflict with the 2014 Vascular Annual Meeting program. Only
approved satellite symposia may be offered to professional attendees on Wednesday through Friday evenings (see below).
Meeting space and/or approval for social events can not be granted on these evenings. Saturday events may be offered in
accordance with the schedule listed below. (Note: this does not apply to internal company meetings.)
SCHEDULE
If the intended audience includes registered participants at SVSs Vascular Annual Meeting, events may only be
scheduled during the following times. There is no restriction on internal company meetings.
Wednesday, June 4
Thursday, June 5
Friday, June 6
Saturday, June 7
After 6:30 pm (Approved Satellite symposia only)

After 5:00 pm
CLINICAL TRIAL INVESTIGATOR MEETINGS

Exhibiting companies may conduct clinical trial investigator meetings during the Vascular Annual Meeting program.
Holding such programs during the Thursday evening opening reception is discouraged. This opportunity is once again
being offered in 2014.
INVITATION/REGISTRATION
Meeting sponsors are responsible for their own invitation and registration process. The Exhibitor Service Manual details
how to purchase mailing lists or labels for members and pre-registered participants.
SIGNAGE
Sponsors may prepare one sign to be placed on an easel at the door of the assigned meeting room. Directional signage is
at the discretion of the Sheraton Boston. Sponsor signs may not be affixed to the walls or to any facility equipment other
than an easel, nor to any SVS signage. Signs may not exceed 28 wide x 44 high, or 30 wide by 40 high. Displays of
signs not within the above guidelines are subject to the discretion of the hotel and SVS.
PLACEMENT FEE
For each allocated room, there is a non-refundable $250 placement fee for meeting requests. All requests must be
received by March 21. This fee will be charged once the room has been assigned and you will be copied on the
confirmation letter to the hotel stating the event information, room assignment and the hotel contact information. No
charge will apply if space is unavailable.
NEW! Exhibit Floor Office Space
This years exhibit hall floor plan has allowed for 10x10 office space for exhibiting companies. Each office will cost
$3,500 total and will include a locking door, round conference table with four chairs and carpeting. Office space will be
accessible during exhibit hours only. The quantity is limited and space will be assigned on a first-come, first-served
basis. To request office space, please complete a meeting space request form and indicate office in the meeting name
filed.
PLEASE COMPLETE THE MEETING SPACE REQUEST FORM LOCATED ON THE NEXT PAGE IF YOU WOULD
LIKE TO REQUEST MEETING SPACE DURING THE VASCULAR ANNUAL MEETING.
QUESTIONS? Please contact Debbie Wallentin at 312-334-2312 or via email at dwallentin@sbcglobal.net.
MEETING ROOM REQUEST FORM

DEADLINE: MARCH 21, 2014
Company:
Booth Number:
Contact Person:
Address:
City:
Phone: (
Fax:(
# Attending:
Day/Date of Function:
State:
)
Zip Code:
Email:
Start Time:
AM/PM
End Time:
AM/PM
Meeting Name:
ROOM SET
Classroom
Theater
Conference
U-Shape
Hollow Square
Head Table
Reception
Podium
Rounds/Banquet
Other ___________________________
AUDIO/VISUAL
LCD Projector
Laptop
Screen (Front or Rear Projection)
Internet Connection
Easel(s) #_______
Flipchart w/ Markers #______
Microphones #wired__________
#wireless___________________
Payment Method:
TYPE OF FUNCTION*
Breakfast
Lunch
Dinner
Reception
Meeting
Only
*Selections above do not constitute an actual order. Once space has been
assigned by SVS, a confirmation letter will be sent to the hotel and a
catering representative will contact you to discuss your catering needs.
Catering, special set fee, AV and labor are not included in the placement fee
and will be the companys responsibility. Costs for any reset charges will be
invoiced following the Annual Meeting.
SPACE IS ASSIGNED ON A FIRST-COME, FIRST-SERVED BASIS.
Return completed form by March 21 to:
Debbie Wallentin, CMP, Director of Meetings, SVS
633 N. St. Clair, 22nd Floor
Chicago, IL 60611
Fax: 847-680-5283
dwallentin@sbcglobal.net
A non-refundable $250 placement fee is due for each room allocated.

Space will be confirmed once payment has been processed. Only
2014 Vascular Annual Meeting Exhibitors are eligible to request
space.
American Express Visa
MasterCard
Check Payable to SVS (Check #_______ )
Name on Credit Card:

Credit Card Number:
____ ____ ____ ____ - ____ ____ ____ ____ -____ ____ ____ ____ - ____ ____ ____ ____
Exp. Date:
I authorize the Society For Vascular Surgery (SVS) to charge the total placement fee indicated on this form to my credit card.
Signature:
For SVS Use Only

610 19
Date Received __________________________ Date to Hotel_________________ ___________
GIVEAWAY APPROVAL FORM

Deadline Date: May 23, 2014
Company Name: __________________________________________________
Contact Name: ____________________________________________________
Phone Number: ____________________ Fax Number: ____________________
Email Address: ____________________________________________________
Exhibitors: All promotional items must be approved by VAM Exhibit Management prior to the
meeting. Promotional items to be distributed to physician attendees must be in compliance with
your companys Advamed and PhRMA guildelines. In accordance with Article 5.4.2 of the CMSS
Code, SVS will only permit exhibitor giveaways that are educational and modest in value.
Giveaways must be limited to those items found in a physicians office, and may not be items
routinely produced for sale by the exhibiting company. Distribution of candy or mints is
acceptable, but limited to individually wrapped items.
NOTE: No bags of any kind are allowed to be distributed at the meeting.
Please list items to be distributed below:
Approved
Denied
1. _______________________________
________
________
2. _______________________________
________
________
3. _______________________________
________
________
4. _______________________________
________
________
5. _______________________________
________
________
Companies will be notified, via email or fax, of the approval or denial of the above items.
Email or fax this form to:

Dan Corcoran, Exhibit Manager
Email: Dan@CorcExpo.com
Phone: 312-541-0567
Fax: 312-541-0573
VASCULAR LIVE
Interactive Theater Experience

OVERVIEW
TOPICS
Vascular Live is a new, interactive experience at the

Vascular Annual Meeting that puts exhibitors face-to-face
with Vascular Surgeons in the exhibit hall. On the Vascular
Live Stage, exhibitors will present new ideas, showcase
breakthrough technologies and discuss the latest trends in
vascular surgery.
The Vascular Live Stage is perfect for the presentation of

complex cases, new technologies and trending topics in
Vascular Surgery. Exhibitors are encouraged to include
a physician as part of their presentation to broaden its
appeal to attendees. SVS Exhibits Task Force Members are
available to collaborate with exhibitors and develop topics
of interest for their vascular surgeons, residents, and fellows.
Presenting companies are welcome to have attending/
faculty physicians present on their behalf so long as they are
not SVS Board of Director members. For a list of the Board of
Directors, click here.
PRESENTATIONS
Each hall will have its own Vascular Live Stage. 30-minute
presentations will be available each day the exhibit hall is
open:
Thursday, June 5
12:00 p.m. 12:30 p.m
12:30 p.m. 1:00 p.m.
3:30 p.m. 4:00 p.m.
Friday, June 6
9:30 a.m. 10:00 a.m.
12:00 p.m. 12:30 p.m
12:30 p.m. 1:00 p.m.
3:00 p.m. 3:30 p.m.
PROMOTION
Saturday, June 7
9:30 a.m. 10:00 a.m.
12:00 p.m. 12:30 p.m
12:30 p.m. 1:00 p.m.
The presentations are scheduled during unopposed coffee
and lunch breaks to maximize attendance. Additionally,
the Vascular Live Stages are located immediately adjacent
to the coffee break & lunch stations in the exhibit hall, with
ample seating for attendees.
Each stage will include a podium and basic audiovisual
equipment: a microphone, speakers and a projector screen
for slide presentations. Additionally, the Vascular Live Stage
in Hall D will have an operating table and lighting available
for presentations, compliments of Maquet.
Questions? Please contact: Dan Corcoran
A SVS member surgeon will also be on hand to serve as

a moderator during the presentation. If you would like to
speak with an SVS Exhibits Task Force Members regarding
your presentation topic, please contact Dan Corcoran at the
phone number below.
The Vascular Live schedule will be published in Vascular

Connections, the On-Site Program, VascularAnnualMeeting.
org, and a brochure included in each professional
attendees virtual briefcase. Attendees will receive blast
emails with the presentation schedule and text message
reminders on-site in Boston. Signage will be posted in
the registration area, exhibit hall, and near the stages
themselves. And finally, some time slots may be included
(depending on the topic) on resident passports, which list
required activities residents must complete to validate their
scholarships.
PARTICIPATION
All exhibiting companies are welcome to take part in
Vascular Live by submitting the application to participate
included in this brochure. Applications are due Monday,
April 14, 2014. The cost to participate is $2,500.00
per 30-minute presentation. SVS will do its best to
accommodate all requests.
[O] 312.541.0567
[F] 312.541.0573
Dan@CorcExpo.com
VASCULAR LIVE APPLICATION
Application deadline: Monday, April 14, 2014

Applications may be returned via fax to 312.541.0573 or via email to Dan@CorcExpo.com
Company:
Contact:
Title:
Address:
City:
State:
Phone:
Zip:
Fax:
Country:
Email:
Desired day(s) of participation:

Thursday, June 5
12:00 p.m. 12:30 p.m
12:30 p.m. 1:00 p.m.
3:30 p.m. 4:00 p.m.
Friday, June 6
9:30 a.m. 10:00 a.m.
12:00 p.m. 12:30 p.m
12:30 p.m. 1:00 p.m.
3:00 p.m. 3:30 p.m.
Saturday, June 7
9:30 a.m. 10:00 a.m.
12:00 p.m. 12:30 p.m
12:30 p.m. 1:00 p.m.
Please note: Time slot assignment is at the discretion of the Society for Vascular Surgery (SVS). All preferences will be
considered. Presentation topics are subject to approval by SVS. Please give a brief summary of your presentation below. SVS
may contact you if additional information is required.
Title:
Description:
METHOD OF PAYMENT
SVS Federal Tax ID #22-2990719
Check
Mastercard
Visa
American Express
Make check payable to SVS and mail with this application to: SVS, PO Box 485, LaGrange, IL, 60525-0485. If paying by credit
card, please include your credit card information on a separate sheet and fax with this application to 312.541.0573.
Questions?
Please contact Dan Corcoran, SVS Exhibit Hall Manager, at 312.541.0567 or Dan@CorcExpo.com
EXHIBITOR MEDIA POLICIES

Press Kits and Media Materials
Exhibitors may make press kits and other materials available to media at their booth. There is no central location to
display these materials.
Photography and Videography Policy

For exhibitors wanting to take photos or video at their booth, you must get prior approval from Keri Kramer, director of
marketing and membership. Exhibitors are restricted to taking images and video within their own booths.
On-Site Press Conferences

Exhibitors are welcome to attend any on-site press conference organized by the Society for Vascular Surgery. Anyone
attending an on-site press conference must be registered as an attendee of the meeting and wearing an appropriate badge.
Exhibitors who wish to arrange a press conference at the meeting venue should make their request to the director of
marketing and membership. If approved, the meeting director will assist in identifying an appropriate location for the
exhibitor to use. All arrangements and expenses for the press conference are the responsibility of the exhibitor.
Off-Site Press Conferences

Exhibitors are welcome to schedule their own press events outside the meeting venue. As a courtesy, SVS requests you
notify the director of marketing and membership about your event.
Media List
Upon request, SVS will provide exhibitors with a list of media who are registered to attend the Vascular Annual
Meeting.
For More Information, Contact:

Keri Kramer
Director of Marketing and Membership
Phone: 312-334-2316
Email: kkramer@vascularsociety.org
VASCULAR CONNECTIONS
JUNE 5-7, 2014 BOSTON, MA
2014 RATE CARD
Issuance
Published by Frontline Medical Communications (FMC)
Frequency: 4 issues1 preview edition (including a digital
version) and 3 on-site editions
c.
Advertising Sales
Tracy Murray
Tel: 973-290-8218
tmurray@frontlinemedcom.com
Organization Affiliation
Society for Vascular Surgery (SVS)
Distribution
The Preview issue of Vascular Connections will be mailed as
a polybagged ride-along with Vascular Specialistthe
official newspaper of the Society for Vascular Surgery. The
Preview print edition will be mailed approximately four
weeks prior to the meeting. In addition, a digital Preview
edition will be e-mailed to nearly 5,000 vascular medicine
specialists.
Issue and Closing Dates
Issue Dates
Editorial Staff
Editor: Mark Lesney
Contract and Copy Regulations
a. All contracts and contents of advertisements are
subject to FMC/SVS approval. FMC/SVS reserves the
right to reject or cancel any advertisement, insertion
order, space reservation or position commitments.
b. FMC reserves the right to put the word Advertisement
on advertising which, in the opinion of FMC/SVS,
resembles editorial material.
Product Showcase
1/8 Page
1/16 Page
Cover Tip
Supplied
Apr 17
May 1
May 1
May 1
Material Due
Apr 24
May 8
May 8
May 8
Special Positions
Reservations accepted on a first-come, first-served basis.
a. Inside Front Cover (King Page only) and page opposite
(King Page only): Black-and-white rate + 50% (plus
color)
b. Fourth Cover (King Page only): Black-and-white rate +
50% (plus color)
c. Please contact sales representative for additional
special positions.
Combination Discount
Run the same product and ad unit in Vascular Connections
and the May 2014 issue of Vascular Specialist and receive
$250 off each 1/2 page or larger in Vascular Connections.
Cancellations
a. Notification in writing of space cancellations must be
received by space closing deadline.
b. If space is cancelled after deadline or material
received too late, the advertiser will be charged for the
insertion.
c. Cover positions are non-cancelable.
Package A
Black-and-white Rates
King Page
3/4 Page
Island (A-size)
1/2 Page
1/4 Page
Color (in addition to black-and-white rates)
Standard
Three/Four Color
Matched
Space Close
Preview Issue (May 1)

June 5
June 6
June 7
Three issues of Vascular Connections will be distributed at

the 2014 Vascular Annual Meeting. The first on-site issue will
be included in the attendees registration bags. Copies will
also be available in strategically placed bins throughout the
conference center. Expected registration of approximately
4,000 attendees.
Editorial
Highlights of the 2014 Vascular Annual Meeting
FMC/SVS guarantees uniform rates and discounts to all

advertisers using same amount and kind of space. No
exceptions to published rates.
(Print & Digital Preview Issue)
Package B
(3 On-site Issues)
Package C
(Preview and 3 On-site Issues)
$6,200
5,800
5,500
4,300
2,400
$6,500
6,000
5,800
4,500
2,500
$12,000
11,000
10,500
8,000
4,500
1,000
1,700
2,500
1,000
2,200
2,500
1,000
3,000
2,500
1,500
1,050
1,500
1,050
2,700
1,900
12,000
15,000
20,000
All rates listed are net. Cover Tips are an additional $4,000 if FMC to print single version.
2014 RATE CARD
Full-Page Bleeds
Bleed size: 10-3/4 x 13-1/4
Trim: 10-1/2 x 13
Keep live matter from all trim edges.
b.
Color Proofs
Provide a digital proof with color bars.
Color laser proofs are not accepted as color guidance.
Proofs must be provided at 100% size.
Paper and Printing

FMC publications are printed in a tabloid news format
on coated stock.
c.
Provider Information
Please provide the following with your media:
Publication name and issue date
Advertiser, product and agency name
Contact name and phone number
Directory of disk or CD
Reproduction Requirements
a. Black-and-white or Color Advertisements
PDFs required.
We accept CD-ROM or the file may be transmitted
to our FTP site.
Host: ftp.digilink-inc.com
User ID: svs
Password: svs_dl
Directory: /svs
(Host and User are not case sensitive, Password is
case sensitive and should be all lower case).
Please contact Maria Aquino (240-221-2418 or
maquino@frontlinemedcom.com) with the name of
the file when uploading ad.
File name must include name of product.
All files must be 100%. Digital files will not be altered.
Trapping must be included in file.
All images must be CMYK (RGB images cannot be
processed).
Third-party fonts are not accepted.
For further questions, please contact Maria Aquino
at 240-221-2418.
King-size Spread
King-size Page
Island Page
Ad Size:
7 1 8" x
10"
3/4 Horizontal
Ad Size:
9" x 10"
Island Spread
Ad Size:
145 8" x 10"
3/4 Horizontal Spread
Ad Size:
20" x 10"
Send all digital files and proofs to:

Vascular Connections
5635 Fishers Lane, 6th Floor
Rockville, MD 20852
Attn: Advertising Production
Tel: 240-221-2418
Mechanical Specifications
Product Showcase:
1/8 Page: 4-3/4 wide x 2-7/8 long
1/6 Page: 2-1/4 wide x 2-7/8 long
Ad Size:
14 5 8" x 11"
Island Page + 3/4 Page Horiz.
Ad Size:
9" x 5 5 8"
Ad Size:
7 1 8" x
11"
1/4 Page
Horizontal
4" x
5 5 8"
67 8 " x
4"
Island Page + Island
Ad Size:
145 8" x 10"
Ad Size:
17" x 10"
1/2 Page
Horizontal
1/4 Page
Vertical
3/4 Vertical
3/4 Vertical Spread
Bleed Size:
21" x 13"
Trim Size:
21" x 13"
Bleed Size:
10" x 13"
Trim Size:
10" x 13"
Shipping Instructions
Send all contracts and insertion orders to:
Vascular Connections
7 Century Drive, Suite 302
Parsippany, NJ 07054-4609
Attn: Joan Friedman
Tel: 973-290-8211 / Fax: 973-206-9378
1/2 Horizontal Spread
Ad Size:
20" x 5 5 8"
Ad Size:
7 1 8" x
10"
1/2 Page
Vertical
Ad
Size:
4" x
11"
Journal Trim Size: 10" x 13"

Live matter: Allow " safety from
all trim edges
Type of Binding: Saddle Stitch
1/4 Page Column

Ad Size:
21 8 " x 11"
NOTE: Unless otherwise notified, Frontline Medical Communications accepts this insertion order as a written
contract for space with the client.
PUBLICATION:
Vascular Connections 2014
COMPANY:
__________________________________
PRODUCT:
__________________________________
SPACE UNIT:
__________________________________
COLOR:
__________________________________
HEADLINE:
__________________________________
POSITION:
__________________________________
COST:
__________________________________
AD:
Package A ___
Package B___
Package C___
(Preview Issue)
(3 On-site Issues)
(Preview and 3 On-site Issues)
Product Showcase: __Package A __Package B __Package C

MATERIALS TO:

5635 Fishers Lane, Suite 6100
Rockville, MD 20852
Attn: Maria Aquino
Phone: 240-221-2418
E-mail: maquino@frontlinemedcom.com
BILLING ADDRESS: ___________________________________________

___________________________________________
___________________________________________
___________________________________________
Contact Name: ____________________________
Phone:
____________________________ Fax:
E-mail:
____________________________
_____________________________
Signature _________________________Title ________________________________

Date ________________________________
Please fax this order to: Joan Friedman at Frontline Medical Communications
Fax: 973-206-9378 or e-mail to jfriedman@frontlinemedcom.com
EXHIBIT INSTALLATION INFO

Exhibitor Move-In
Exhibitors may begin installation of booths at 8:00 a.m., Tuesday, June 3. Additional installation dates are Wednesday,
June 4 from 8:00 a.m. to 5:00 p.m. and Thursday, June 5 from 7:00 a.m. to 10:00 a.m.
ALL MAJOR BOOTH CONSTRUCTION MUST BE COMPLETE BY 10:00 A.M. ON JUNE 5.
Per Fire Marshal regulations, items may not be stored behind your back drape as it is a fire hazard. If you have large
boxes or cases that you need to access during exhibit hours, please make arrangements with Freeman for accessible
storage.
General cleaning of the common areas and aisles will be provided; cleaning of your exhibit space is NOT included.
Additional services for cleaning of debris created during Set-Up and Show Hours must be ordered through Freeman. A
cleaning order form is provided.
Freeman (Decorator)
Freeman has been contracted as the official decorator for the 2014 Vascular Annual Meeting. All forms for services and
equipment provided by Freeman can be found on this web site. Exhibitors are urged to pre-order their labor
requirements, if applicable, on the LABOR ORDER FORMS provided. A variety of additional products and services
are available from firms designated as Official Suppliers for the Annual Meeting, and are also included.
Please note that union labor may be required for your exhibit installation and dismantle. Refer to the form titled
Exhibitor booth set-up / dismantle information for detailed information.
We strongly recommend that you ship your freight in advance of the show to Freeman's advance warehouse. All freight
shipped to the advance warehouse will be placed in your booth prior to the start of exhibitor move-in.
Online Floor Plan And Exhibitor List

For an updated look at the floor plan and for a current list of exhibitors, visit:
http://s15.a2zinc.net/clients/Corcoran/VAM2014/Public/Floorplan.aspx
EXHIBIT CONSTRUCTION GUIDELINES

RULES AND
REGULATIONS
PERIMETER WALL
BOOTH
TOWERS
These rules and regulations have been

adopted to give each exhibitor more effective use of his space without infringing on
the rights of neighboring booths.
Space dimensions shown on floor plans
are from center line of booth equipment,
such as side rails and/or back drape.
Exhibit structures must be constructed to
allow sufficient tolerance on each side for
this equipment and for utility service at
rear of booth.
Definition
A free standing exhibit component separate from the main exhibit fixture that is
used for identification and display purposes only.
Definition
Standard booth located on the outer

perimeter wall of the exhibit floor.
Booth Design
Exhibit fixtures, components and identification signs will be permitted to a maximum height of 120 (3.66m) in perimeter
wall booths.
All display fixtures over 40 (1.22m) in
height and placed within 10 lineal feet
(3.05m) of an adjoining exhibit, must be
confined to that area of the exhibitors
space which is at least 50 (1.52m) from
the aisle line for those exhibits with 140
(4.27m) depth or more. Meanwhile, for
those exhibits with 90 (2.75m) or less of
depth, they must confine their display fixtures over 40 in height to the back half
of the booth.
STANDARD BOOTH
Definition
One or more standard units in a straight
line.
Booth Design
Exhibit fixtures, components and identification signs will be permitted to a maximum height of 83 (2.5m).
(3.05m) of an adjoining exhibit, must be
confined to that area of the exhibitors
space which is at least 50 (1.52m) from
the aisle line for those exhibits with 140
(4.27m) depth or more. Meanwhile, for
those exhibits with 90 (2.75m) or less of
depth, they must confine their display fixtures over 40 in height to the back half
of the booth.
Intent
See Standard Booth Guidelines.
12' (3.66m)
Max Ht.
4' (1.22m)
Max Ht.
4'
5' (1.52m)
Intent
Aisle
Display fixtures over 4' (1.22m) must be confined to that area

of the booth that is at least 5' (1.52m) from the aisle line.
Each exhibitor is entitled to a reasonable

sightline from the aisle regardless of the
size of exhibit. Exhibitors with larger
space30 lineal feet (9.14m) or more
should also be able to effectively use as
much of the total floor space as possible
as long as they do not interfere with the
rights of others. The limitation on display
fixtures over 40 (1.22m) and within 10
lineal feet (3.05m) of a neighboring exhibit
is intended to accomplish both of these
aims.
12' (3.66m)
Max Ht.
4' (1.22m)
Max Ht.
5' (1.52m)
Design
Towers will be permitted to a height and
depth that correspond to the height and
depth regulations for the appropriate
exhibit configuration of which they are a
part. For example, towers that are part of
a peninsula exhibit will not exceed 160
(4.88m) in height, and will not be placed
within 10 lineal feet (3.05m) of a neighboring exhibit unless they are confined to that
area of the exhibitors space which is at
least 50 (1.52m) from the aisle line to
avoid blocking the sightline from the aisle
to the adjoining booth.
Structural Integrity
Towers in excess of 120 (3.66m) must
have drawings available for inspection by
exposition management, the installation
and dismantling contractor, the exhibitor
and governmental authority during the
time the tower is being erected, exhibited
and dismantled at the show site that
include a signature or stamp of a reviewing structural engineer indicating that the
structure designed is properly engineered
for its proposed use, and a signature of
an authorized official of the exhibit building company indicating that the structure
is built in compliance with the details and
specifications set forth on the drawings.
Intent
Exhibitors adjoining exhibits with towers
are entitled to the same reasonable safety
precautions they would expect if they
were adjacent to a standard booth.
Aisle
10' (3.05M) Booth
Tower
30' (9.4m) Booth
Tower
16' (4.88m)
Max Ht.
le
Ais
10' (3.05M)
Ai
4' (1.22M)
8'3" (2.5m)
Max Ht.
8'3" (2.5m)
Max Ht.
5' (1.52m)
5' (1.52m)
Aisle
Aisle
5' (1.52m)
g
in
or
hb
ig
Ne
4'
le
4' (1.22m)
Max Ht.
Ais
5' (1.52m)
sle
16'
(4.88m)
Max Ht.
4' (1.22m)
Max Ht.
5' (1.52m)
Corcoran Expositions, Inc. A Tradeshow Marketing Group

Exhibits Office: 200 W. Adams Street, Suite 2600, Chicago, Illinois 60606
Phone: 312-541-0567 Fax: 312-541-0573
e-mail: info@corcexpo.com
ts
bi
hi
Ex
Display fixtures over 4' (1.22m) must be confined to that area

of the booth that is at least 5' (1.52m) from the aisle line.
ISLAND BOOTH
PENINSULA BOOTH
Definition
Definition
Exhibit with one or more display levels in

four or more standard units with aisles on
all four sides.
Exhibit with one or more display levels in

four or more standard units back to back
with an aisle on three sides.
Booth Design
Booth Design
Exhibit fixtures, components and identification signs will be permitted to a maximum height of 180 (5.50m), provided
written approval is received from Show
Management, 60 days prior to the opening of the Exposition.
Because an island booth is automatically
separated by the width of an aisle from all
neighboring exhibits, full use of the floor
plan is permitted.
CAUTION: Exhibitors installing a display
with a ceiling or second level should
check with the local fire department to
insure that their display meets with the
necessary fire safety precautions involving smoke alarms, fire extinguishers,
sprinkler systems, etc.
Exhibit fixtures, components and identification signs will be permitted to a maximum height of 160 (4.88m), provided
written approval is received from Show
Management, 60 days prior to the opening of the Exposition.
(3.05m) of a neighboring exhibit, must be
confined to that area of the booth that is
at least 50 (1.52m) from the aisle line to
avoid blocking the sightline from the aisle
to the adjoining booth.
Peninsula booths are normally faced
towards the cross aisle. Any portion of the
exhibit bordering another exhibitors booth
must have the back side of that portion
finished and must not carry identification
signs or other copy that would detract
from the adjoining exhibit.
with a ceiling or second level should
check with the local fire department to
insure that their display meets with the
necessary fire safety precautions involving smoke alarms, fire extinguishers,
sprinkler systems, etc.
Design
Intent
All multi-story exhibits and all exhibit fixtures and components exceeding 120
(3.66m) in height must have drawings
available for inspection by exposition
management, the installation and dismantling contractor, the exhibitor and governmental authority during the time the
exhibit is being erected, exhibited and dismantled at the show site that include a
signature or stamp of a reviewing structural engineer indicating that the structure
designed is properly engineered for its
proposed use, and a signature of an
authorized official of the exhibit building
company indicating that the structure is
built in compliance with the details and
specifications set forth on the drawings.
Signs must also be posted indicating the
maximum number of people the structure
will accommodate.
Exhibitors adjoining exhibits with canopies

are entitled to the same reasonable sightline from the aisle as they would expect if
they were adjacent to an exhibitor with a
standard booth.
See Peninsula Booth guidelines.
Intent
Exhibitors in the vicinity of island exhibits
are entitled to the same reasonable safety
precautions they would expect if they
were adjacent to a standard booth.
le
Ais
18' (5.50m)
Max. Ht.
sle
Ai
e
sl
Ai
18' (5.50m)
Max. Ht.
sle
Ai
Aisle
Aisle
Aisle
Island
Booth
Aisle
16' (4.88m)
Max. Ht.
CANOPIES AND
CEILINGS
Definition
An exhibit component supported over an
exhibitors space for decorative purposes
only.
Canopies, false ceilings and umbrellas

will be permitted to a height that corresponds to the height regulation for the
appropriate exhibit configuration of which
they are a part. The canopy or false ceiling will not exceed 10 (30cm) in depth
and cannot be used for identification or
display purposes except as would normally be allowed for any exhibit component
within the regulations set forth for the
exhibit configuration.
Canopies may extend out to the aisle line
and up to the booth line on either side of
an exhibitors space providing that the
support structure will not exceed 3
(7.62cm) in width when placed within 10
lineal feet (3.05m) of an adjoining exhibit
and not confined to the area of the exhibitors space which is at least 5.0 (1.52m)
from the aisle line.
with a ceiling should check with the local
fire department to insure that their display
meets with the necessary fire safety precautions involving smoke alarms, fire
extinguishers, sprinkler systems, etc.
Maximum 12" (30cm) depth for

canopies or false ceilings.
Canopy
Open
Open
4' (1.22m)
Max Ht.
5' (1.52m)
Aisle
Maximum 3" (7.62cm) diameter
supports permitted for canopies
or false ceilings.
Intent
Aisle
gh
ei
q
rin
5' (1.52m)
ts
bi
hi
Ex
Peninsula
Booth
20' (6.1m) Booth
Aisle
5' (1.52m)
bo
5' (1.52m)
10' (3.05m) Booth
(3.05M)
10'
5' (1.52m)
Must be 10'
(3.05m)
Finished wall
no copy
Aisle
le
Ais
4' (1.22m)
Max. Ht.
Exhibitors in the vicinity of peninsula

exhibits are entitled to the same reasonable safety precautions they would expect
if they were adjacent to a standard booth.
Aisle
(3.05M)
10'
4' (1.22m)
Max Ht.
16' (4.88m)
Max Ht.
Open
RULES, INSURANCE &

EXHIBITOR APPOINTED CONTRACTORS
Rules and Regulations
Exhibitors should read and be familiar with the rules and regulations noted on the back of their exhibit space
application, and also included in this manual. Exhibitors should also be familiar with, and adhere to, the construction
guidelines included in this manual. It is the exhibitors responsibility to ensure that their personnel and agents are
familiar with these rules.
Insurance
While all possible care will be exercised by Freeman and its agents, you are responsible for insuring the safety of your
personnel and exhibit materials from theft, damage, accident, fire, and other such causes. Exhibitors who desire to carry
insurance must do so at their own expense. All property of the exhibitors is understood to remain in their own care,
custody, and control in transit to and from the confines of the exhibit hall as well as when it is on the floor.
SVS, PVSS, Corcoran Expositions, Inc., Freeman, and the Hynes Center assume no
responsibility for products left unattended at the end of the Vascular Annual Meeting.
Exhibitor Appointed and/or Independent Contractors
Independent contractors must conform to the International Association of Exhibitions and Events (IAEE), Exhibit
Designers and Producers Association (ED&PA) and Exposition Service Contractors Association (ESCA) display
guidelines and must be signatory to a current local collective bargaining agreement.
Exhibitors using Exhibitor Appointed and/or Independent Contractors must provide a copy of an insurance certificate
naming Show Management and Freeman as additional insured. If you are going to use an Exhibitor Appointed
Contractor, please notify the Exhibitor Manager, Dan Corcoran, by Friday, May 9, 2014 via email with a copy of
your certificate of insurance. Email: Dan@CorcExpo.com Phone: 312-541-0567.
Security
SVS will provide security around the perimeter of the exhibit hall. Please review the Exhibitor Rules and Regulations
found in General Show Information. Information about hiring individual booth security will be available upon request.
Please note any additional security service will be at your own expense.
SECURITY
Security Tips
Security should be a prime concern of the exhibitor from the time the exhibit is prepared for shipment to the show
until the moment the exhibit is dismantled and shipped out.
It is the responsibility of each company exhibiting to provide adequate insurance coverage. SVS, PVSS, Corcoran
Expositions, Inc., Freeman, Hynes Center and their agents will not be responsible or liable for any losses incurred
or theft.
In addition to adequate insurance coverage, here are some recommended security precautions:
Ship with a qualified carrier or freight forwarder. Be sure to furnish your shipping company with a
complete and accurate bill of lading. Do not indicate the contents on the shipping container.
Be aware that freight shipped in advance, directly to the advance warehouse, will be delivered to
the booth prior to exhibitor move-in.
On-site personnel should have copies of all shipping information to verify the piece count upon
arrival.
Report any lost or damaged materials during the show to the in-house Security Office and Show
Management.
Irreplaceable articles and small, easily carried items should be removed from the hall at night.
(Individual booth security can also be ordered.)
Do not put any article of value or product you will need during the show in a container marked
Empty Storage. Empties will be removed from the show floor and will not be accessible until the
break of the show.
Do not leave personal items such as handbags, wallets, briefcases, beepers, laptop computers or
cellular phones under skirted tables, exposed or unguarded in the booth at any time during the
show.
Company personnel should be scheduled so that at least one person is in the booth during move-in,
move-out and during official show hours.
Do not leave your exhibit unattended at the end of the show.
Confirm that the piece count on the bill of lading equals the number of pieces that you are
shipping.
Please remember, you are responsible for your companys exhibit materials and all products. With
proper planning and attention to details, you can insure your companys successful participation in
the 2014 Vascular Annual Meeting.
2014 Vascular Annual Meeting June 5 7, 2014 Hynes Convention Center Boston, MA
General Rules and Regulations
The Society for Vascular Surgery (SVS), its authorized representatives and Corcoran
Expositions, Inc. are hereinafter referred to as Show Management.
1. PAYMENT AND REFUNDS. Applications submitted prior to February 28, 2014 must be
accompanied by a 50% deposit payment. Applications received without such payment will not be
processed nor will assignment be made. The balance of the space rental charge will become
due and payable on February 28, 2014.
Applications submitted after February 28, 2014 must be accompanied by payment IN
FULL of the space rental charges. Applications received without such payment will not be
processed nor will space assignments be made.
If Show Management receives a written request for cancellation or reduction of space on
or before February 28, 2014, the exhibitor will be liable for 25% of the entire booth fee of the
space originally contracted if cancelling outright, or 25% of the vacated space if reducing. For
cancellations and reductions of space after February 28, 2014, exhibitors are liable for 100% of
the entire booth fee of the space originally contracted.
It is expressly agreed by the exhibitor that in the event he or she fails to pay the space
rental at the times specified, or fails to comply with any other provisions contained in these rules
and regulations concerning his or her use of exhibit space, Show Management shall have the
right to reassign the confirmed booth location or to take possession of said space and lease
same, or any part thereof, to such parties and upon such terms and conditions as it may deem
proper. In the event of a default by the exhibitor, as set forth in the previous sentence, the
exhibitor shall forfeit as liquidated damages, the amount paid by him for his space reservation,
regardless of whether or not Show Management enters into a further lease for the space
involved.
In case the exposition shall not be held for any reason whatsoever, then and thereupon
the rental and lease of space to the exhibitor shall be terminated. In such case the limit claim for
damage and/or compensation by the exhibitor shall be the return to the exhibitor of the prorata
amount already paid for space for this specific event.
2. SPACE RENTAL AND ASSIGNMENT OF LOCATION. Whenever possible, space
assignments will be made by Show Management in keeping with the preferences as to location
requested by the exhibitor. SHOW MANAGEMENT, HOWEVER, RESERVES THE RIGHT TO
MAKE THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST
INTERESTS OF THE EXPOSITION.
3. USE OF SPACE, SUBLETTING OF SPACE. No exhibitor shall assign, sublet, or share the
space allotted with another business or company unless approval has been obtained in writing
from Show Management. Exhibitors are not permitted to feature names or advertisements of
non-exhibiting manufacturers, distributors or agents in the exhibitors display, parent or
subsidiary companies excepted. Exhibitors must show only goods manufactured or dealt by
them in the regular course of business. Should an article of non-exhibiting company be required
for operation or demonstration in an exhibitors display, identification of such article shall be
limited to the usual and regular nameplate, imprint or trademark under which same is sold in the
general course of business. No company or organization not assigned exhibit space will be
permitted to solicit business within the Exhibit Areas.
4. OPERATION OF DISPLAYS. Show Management reserves the right to restrict the operation
of, or evict completely, any exhibit which, in its sole opinion, detracts from the general character
of the exposition as a whole. This includes, but is not limited to, an exhibit which, because of
noise, flashing lights, method of operation, display of unsuitable material, are determined by
Show Management to be objectionable to the successful conduct of the exposition as a whole.
Use of so-called barkers or pitchmen is strictly prohibited. All demonstrations or other
promotional activities must be confined to the limits of the exhibit space. Sufficient space must
be provided within the exhibit space for the comfort and safety of persons watching
demonstrations and other promotional activities. Each exhibitor is responsible for keeping the
aisles near its exhibit space free of congestion caused by demonstrations or other promotions.
Direct Sales. No retail sales are permitted within the exhibit area at any time, but orders may be
taken for future delivery.
Contests, Drawings & Lotteries. All promotional items must be approved by VAM Exhibit
Management prior to the meeting. Promotional items to be distributed to physician attendees
must be in compliance with your companys Advamed and PhRMA guildelines. In accordance
with Article 5.4.2 of the CMSS Code, SVS will only permit exhibitor giveaways that are
educational and modest in value. Giveaways must be limited to those items found in a
physicians office, and may not be items routinely produced for sale by the exhibiting company.
Distribution of candy or mints is acceptable, but limited to individually wrapped items.
Literature Distribution. All demonstrations or other activities must be confined to the limits of
the exhibitors booth space. Distribution of circulars may be made only within the space assigned
to the exhibitor distributing such materials. No advertising circulars, catalogs, folders, or devices
shall be distributed by exhibitors in the aisles, meeting rooms, registration areas, lounges, or
grounds of the host facility. Trade publishers are prohibited from soliciting advertising during the
Show. Trade publications may be distributed from their booth, but automatic distribution is
prohibited.
Live Animals. Live animals are prohibited.
Models. Booth representatives, including models or demonstrators, must be properly and
modestly clothed. Excessively revealing attire is prohibited.
Sound. Exhibits which include the operation of musical instruments, radios, sound projection
equipment, public address systems or any noisemaking machines must be conducted or
arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent
exhibitors and their patrons, nor cause the aisles to be blocked. Operators of noisemaking
exhibits must secure approval of operating methods before the exhibit opens.
Copyright Licensing. Exhibitor is solely responsible for obtaining any required licenses to
broadcast, perform, or display any copyrighted materials including but not limited to music,
video, and software. Exhibitor shall indemnify and hold harmless AHE, Show Management, and
facility against cost, expense, or liability which may be incident to, arise out of or be caused by
Exhibitor's failure to obtain requisite license.
5. EXHIBITORS AUTHORIZED REPRESENTATIVE. Each exhibitor must name one person to
be his representative in connection with installation, operation and removal of the companys
exhibit. Such representative shall be authorized to enter into such service contracts as may be
necessary and for which the exhibitor shall be responsible. The exhibitor shall assume
responsibility for such representative being in attendance throughout all exposition periods; and
this representative shall be responsible for keeping the exhibit neat, manned and orderly at all
times. For their own safety and protection, individuals under twenty-one (21) years of age will not
be admitted to the exhibit halls at any time.
6. INSTALLATION AND REMOVAL. Show Management reserves the right to fix the time for the
installation of a booth prior to the Show opening and for its removal after the conclusion of the
Show. Installation of all exhibits must be fully completed by the opening time of the exposition.
Any space not claimed and occupied three hours prior to opening, may be resold or reassigned
without refund. No exhibitor will be allowed to dismantle or repack any part of his exhibit until
after the closing of the Show. Doing so will result in the loss of space selection priority points.
7. ARRANGEMENT OF EXHIBITS. Each exhibitor is provided an Official Exhibitor Kit. The
Exhibitor Kit describes the type and arrangement of exhibit space and the standard equipment
provided by Show Management for booth construction. All booth space must be arranged and
constructed in accordance with the guidelines, provisions and limitations contained in the
Exhibitor Kit. If, in the sole opinion of Show Management, any exhibit fails to conform to the
Exhibitor Kit guidelines, or the provisions set forth herein, such exhibit will be prohibited from
functioning at any time during the exposition.
Exhibitor Plan Review. Booth construction plans and layout arrangements for first-time
exhibitors, exhibits in peninsula or island booth spaces, or involving other unusual construction
features, must be submitted for approval at least sixty (60) days prior to the opening of the
exposition.
8. EXHIBITS & PUBLIC POLICY. Each exhibitor is charged with knowledge of all laws,
ordinances and regulations pertaining to health, fire prevention and public safety, while
participating in this exposition. Compliance with such laws is mandatory for all exhibitors and the
sole responsibility is that of the exhibitor. Show Management and service contractors have no
responsibility pertaining to the compliance with laws as to public policy as far as individual
exhibitors space, materials and operation is concerned. Should an exhibitor have any questions
as to the application of such laws, ordinances and regulations to his exhibit or display, Show
Management will endeavor to answer them.
All booth decorations including carpeting must be flame-proofed and all hangings must
clear the floor. Electrical wiring must conform with National Electrical Code Safety Rules. If
inspection indicates any exhibitor has neglected to comply with these regulations, or otherwise
incurs fire hazard, the right is reserved to cancel all or such part of his exhibit as may be
irregular, and effect the removal of same at exhibitors expense. Exhibitors will not be permitted
to store behind their booth background any excess material such as cardboard cartons,
literature, etc. Excess supplies must be stored in areas which will be made available for such
purpose. If unusual equipment or machinery is to be installed, or if appliances that might come
under fire codes are to be used, the exhibitor should communicate with Show Management for
information concerning facilities or regulations. Exhibitors must comply with City and State fire
regulations. Independent contractors must conform to IAEM, ESCA and ED&PA guidelines. All
exhibit labor must comply with established labor jurisdictions.
9. STORAGE OF PACKING CRATES AND BOXES. Exhibitors will not be permitted to store
packing crates and boxes in their booths during the exhibit period, but these, when properly
marked, will be stored and returned to the booth by service contractors. It is the exhibitors
responsibility to mark and identify his crates. Crates not properly marked or identified may be
destroyed. Show Management assumes no responsibility for the contents of crates or boxes
improperly labeled as empty. Because of the lack of storage facilities, it may be necessary to
store empty crates and cartons outside the building. Every effort will be made to protect the
crates from the elements, but neither Show Management nor its service contractors will assume
any responsibility for damage to them. The removal and return of large crates that cannot be
handled by hand trucks will be charged at prevailing rates. Crates, boxes or other exhibit
materials unclaimed by the exhibitor after the Show will be removed at the exhibitors expense.
Exhibitors will be billed by Show Contractors for removal time and materials at prevailing rates.
10. SOCIAL ACTIVITIES OR EDUCATIONAL SYMPOSIA. Exhibitor agrees to withhold
sponsoring hospitality suites/rooms or other functions during official show activities, including
exhibit hours, social functions, educational seminars and any other related activity scheduled by
Show Management. Failure to abide by these rules will result in loss of space selection priority
points. Continued infractions may result in an exhibitor being restricted from future meetings.
11. LIABILITY AND INSURANCE. All property of the exhibitor remains under his custody and
control in transit to and from the exhibit hall and while it is in the confines of the exhibit hall.
Neither Show Management, its service contractors, the management of the exhibit hall nor any
of the officers, staff members or directors of any of the same are responsible for the safety of the
property of exhibitors from theft, damage by fire, accident, vandalism or other causes, and the
exhibitor expressly waives and releases any claim or demand he may have against any of them
by reason of any damage to or loss of any property of the exhibitor. It is recommended that
exhibitors obtain adequate insurance coverage, at their own expense, for property loss or
damage and liability for personal injury.
12. INDEMNIFICATION. Exhibitor agrees that it will indemnify and hold and save Show
Management whole and harmless of, from and against all claims, demands, actions, damages,
loss, cost, liabilities, expenses and judgments recovered from or asserted against Show
Management on account of injury or damage to person or property to the extent that any such
damage or injury may be incident to, arise out of, or be caused, either proximately or remotely,
wholly or in part, by an act, omission, negligence or misconduct on the part of Exhibitor or any of
its agents, servants, employees, contractors, patrons, guests, licensees or invitees or of any
other person entering upon the Premises leased hereunder with the express or implied invitation
or permission of Exhibitor, or when any such injury or damage is the result, proximate or remote,
of the violation by Exhibitor or any of its agents, servants, employees, contractors, patrons,
guests, licensees or invitees of any law, ordinance or governmental order of any kind, or when
any such injury or damage may in any other way arise from or out of the occupancy or use by
Exhibitor, its agents, servants, employees, contractors, patrons, guests, licensees or invitees of
the Premises leased hereunder. Such indemnification of Show Management by Exhibitor shall
be effective unless such damage or injury may result from the sole negligence, gross negligence
or willful misconduct of Show Management. Exhibitor covenants and agrees that in case Show
Management shall be made a party to any litigation commenced by or against Exhibitor or
relating to this lease or the Premises leased hereunder, then Exhibitor shall and will pay all costs
and expenses, including reasonable attorneys fees and court costs, incurred by or imposed
upon Show Management by virtue of any such litigation.
Property Damage Neither Show Management nor Exhibitor shall be responsible for any loss of
or damage to property of the other party hereto, including, but not limited to, loss or damage
occasioned by theft, fire, smoke, acts of God, public enemy, riot, civil commotion or other
insurable casualty, and Show Management and Exhibitor expressly waive any claim for liability
against the other party hereto with respect to any such loss or damage. Accordingly, it shall be
the responsibility of Show Management and Exhibitor, respectively, to secure its own insurance
or otherwise protect itself and its property against such loss or damage.
13. CARE OF BUILDING AND EQUIPMENT. Exhibitors or their agents shall not injure or deface
any part of the exhibit building, the booths, or booth contents or show equipment and decor.
When such damage appears, the exhibitor is liable to the owner of the property so damaged.
14. AMERICANS WITH DISABILITIES ACT. Exhibitors acknowledge their responsibilities under
the Americans with Disabilities Act (hereinafter Act) to make their booths accessible to
handicapped persons. Exhibitor shall also indemnify and hold harmless SVS, Show
Management, and facility against cost, expense, liability or damage which may be incident to,
arise out of or be caused by Exhibitors failure to comply with the Act.
15. OTHER REGULATIONS. Any and all matters not specifically covered by the preceding rules
and regulations shall be subject solely to the decision of Show Management. THE SHOW
MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE
THESE RULES AND REGULATIONS, PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY
AMENDMENTS WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO
ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS
OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE.
EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE
CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF SHOW MANAGEMENT,
CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE DISMISSED FROM THE
EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL.
SERVICE INFORMATION
BOOTH EQUIPMENT
Each 10 x 10 booth will be set with 8 high teal and white back drape, 3 high teal side dividers and a 7 x 44 one-line
identification sign.
EXHIBIT HALL CARPET
The exhibit area is not carpeted; however, the aisles will be carpeted tuxedo.
Show Management requires all booths be carpeted. For your convenience, rental carpet is available through Freeman.
Please refer to the Carpet Brochure and Order Form.
DISCOUNT PRICE DEADLINE DATE
Order early to take advantage of advance order discount rates, place your order by Tuesday, May 13, 2014.
FREEMAN quick facts
275 Bodwell Street

Avon, MA 02322
508-894-5100 Fax: 469-621-5608
FreemanBostonES@freemanco.com
Vascular Annual Meeting

June 5-7, 2014
Hynes Convention Center
Boston, MA
SHOW SCHEDULE
EXHIBITOR MOVE-IN
For more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.com/preshowFAQ
Tuesday
June 03
8:00 AM - 5:00 PM
Wednesday
June 04
8:00 AM - 5:00 PM
Thursday
June 05
7:00 AM - 10:00 AM
All labor and inbound material handling services performed before 8:00 am and after 4:30 pm will have overtime
charges applied.
EXHIBIT HOURS
Thursday
Friday
Saturday
June 05
June 06
June 07
12:00 PM - 6:30 PM
9:30 AM - 4:30 PM
9:00 AM - 1:00 PM
EXHIBITOR MOVE-OUT
For more information and helpful hints on postshow procedures and move-out, please go to www.freemanco.com/postshowFAQ
Saturday
June 07
1:00 PM - 9:00 PM
Sunday
June 08
8:00 AM - 10:00 AM
All labor and outbound material handling services performed on Saturday will have overtime charges applied. All
labor performed on Sunday will have double time charges applied and all material handling services performed on
Sunday will have overtime charges applied.
DISMANTLE AND MOVE-OUT INFORMATION

Freeman will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor.
All exhibitor materials must be removed from the exhibit facility by 10:00 AM on Sunday, June 08, 2014.
To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please
have all carriers check in by 8:00 AM on Sunday, June 08, 2014. Drivers not checked in by this time will risk the
possibility of their shipments going out on the house carrier.
Please refer to our Shipping Instructions located on the next page.
POST SHOW PAPERWORK AND LABELS
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance.
Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows
the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
VEHICLE RESTRICTIONS
Due to the loading dock configuration at this facility, trucks are not to exceed 136 in height and 62 in length. Any
truck over these limits may be subject to a truck & driver minimum charge of $150.00.
FREEMAN FREEMAN TRANSPORTATION

275 Bodwell Street
Avon, MA 02322
Phone: 508-894-5100 Fax: 469-621-5608
800-995-3579 Toll Free US & Canada

817-607-5100 Local & International
Fax: 469-621-5810
FREEMAN ONLINE
Take advantage of discount pricing by ordering online at www.freemanco.com/store by Tuesday, May 13, 2014. Our Internet
online ordering service, Freeman OnLine is available for your convenience to order all Freeman services, view show schedule, or
print order forms. Once your show is available online you will receive an email which includes a direct link to Freeman OnLine.
To place online orders you will be required to enter your unique Login ID and Password. If this is your first time to use Freeman
OnLine, click on the Login link in the top right corner to create a new account. To access Freeman OnLine without using the
email link, visit www.myfreemanonline.com and click on the Login link in the top right corner. If you need assistance with
Freeman OnLine please call our Customer Support Center at (1-888-508-5054).
SHIPPING INFORMATION
Warehouse shipping address:

Vascular Annual Meeting 2014

Exhibiting Company Name
Booth #__________
C/O Freeman
25 Doherty Ave
Avon, MA 02322
PLEASE NOTE: The warehouse

is open from 8:00 am - 4:00 pm
Monday - Friday. Exceptions
are noted below.
Freeman will accept crated, boxed or skidded materials beginning Monday, May 05, 2014 at the above address. Materials
arriving after Tuesday, May 27, 2014 will be received at the warehouse with an additional after deadline charge. PLEASE
NOTE: The warehouse will be closed on Monday, May 26, 2014 in observance of Memorial Day. Shipments will not
be accepted on this date.
Show site shipping address:


Exhibiting Company Name
Booth #___________
C/O Freeman
Hynes Convention Center
900 Boylston Street
Cambria Street Entrance
Boston, MA 02115
Freeman will receive shipments at the exhibit facility beginning at 8:00 AM on Tuesday, June 03, 2014. Shipments arriving
before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the
responsibility of the exhibitor.
PLEASE NOTE: All items and materials that must be brought into the facility may be subject to Material Handling Charges
and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.
LABOR INFORMATION
Union Labor may be required for your exhibit installation and dismantle. Please carefully read the UNION RULES AND
REGULATIONS to determine your needs. Exhibitors supervising labor need to pick up and release their labor at the Service Desk.
Refer to the order form under Display Labor for Straight Time and Overtime hours.
TRUCK MARSHAL YARD
All vehicles dropping off or picking up at the Hynes Convention Center need to report to the marshaling area.
ASSISTANCE
We want you to have a successful show. If we can be of assistance, please call our Exhibitor Services Department at 508-894-5100.
FREEMAN quick facts
SERVICE CONTRACTOR CONTACTS/INFORMATION:
TRANSLATION SERVICE
Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation
and translation in 150 languages. This service will not only interpret for us on a three-way conversation, but
also translate emails from customers. To access this service you may contact Freeman Boston Exhibitor
Services at 508-894-5100 or Freemans Customer Support Center at 888-508-5054 Toll Free US & Canada
or (817)-607-5000 Local & International.
HELPFUL HINTS
SAVE MONEY
Order early to take advantage of advance order discount rates, place your order by the deadline date listed
on each form.
AVOID DELAY
Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and business!
SAFETY TIPS
Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury
to you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions during move-in and
move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the
drapes or metal framework provided for you booth. This can cause serious injury or damage to materials.
We discourage children from being in the exhibit hall during installation and dismantle. If children are present
during installation and dismantle, they must be supervised by an adult at all times.
Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event fall into
this category, please contact Freeman to be sure the material will be allowed at the facility and by the association. In addition, if authorized by the facility and the association, you will need to make separate arrangements
for the transport and handling of the approved materials, since Freeman will not transport or handle them.
The operation or use of all motorized lifts and motorized material handling equipment for installation/dismantle
of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EACs). Thank you for
your cooperation.
EXHIBITOR ASSISTANCE
For more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.
com/preshowFAQ.
For more information and helpful hints on postshow procedures and move-out, please go to www.freemanco.
com/postshowFAQ.
Call Freemans Exhibitor Services department at 508-894-5100 with any questions or needs you may have.
FREEMAN general information
FREEMAN GENERAL INFORMATION
275 Bodwell Street

Avon, MA 02322
Ph: 508-894-5100 Fax: 469-621-5608
NAME OF SHOW:
INCLUDE THIS FORM

WITH YOUR ORDER
Vascular Annual Meeting 2014 / June 5-7, 2014
COMPANY NAME:
BOOTH#:
ADDRESS:
BOOTH SIZE
CITY/STATE/ZIP:
CUSTOMER #
PHONE #:
EXT.:
FAX #:
SIGNATURE:
PRINT NAME:
CONTACT'S E-MAIL
E-MAIL FOR INVOICE
CHECK IF YOU ARE A NEW FREEMAN CUSTOMER
Invoices will be sent by e-mail; please provide the e-mail address of the person who reconciles your invoices if different than contact's email.
METHOD OF PAYMENT
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL TERMS &
CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
COMPANY CHECK
Please make check payable to: Freeman. Checks
must be in U.S. funds drawn on a U.S. or Canadian
bank.(US. FUNDS MUST BE PRE-PRINTED on
Canadian checks.)
Please reference (301241) on your remittance.
BANK TRANSFER
Bank Transfer to Bank of America, N.A.; Dallas, TX
Wire Transfer
ABA#: 026009593 ACCT #1252039192 Freeman
International Wire Transfer
Swift Code: BOFAUS3N ACCT #1252039192 Freeman
CREDIT/DEBIT CARD
ACH Direct Deposit
For your convenience, we will use this authorization to ABA# 111000012 ACCT #1252039192 Freeman
charge your credit/debit card account for your advance Please reference Name of Show & Booth Number so we can
orders, and any additional amounts incurred as a result properly credit your account.
of show site orders placed by your representative. These
charges may include all Freeman companies, or any Note: Customers are responsible for any bank processing fees.
charges which Freeman may be obligated to pay on behalf of
Exhibitor, including without limitation, any shipping charges.
Please complete the information requested below:
AMERICAN EXPRESS
Account No.:

MASTERCARD
VISA
FREEMAN NOW ACCEPTS DEBIT CARDS

Exp. Date:
Cardholder Name (Print):
Signature:
Cardholder Billing Address:

City/State/Zip:
ENTER TOTALS HERE

FURNISHINGS &
CARPET
ACCESSORIES

MATERIAL
RIGGING
HANDLING INSTALLATION
RENTAL EXHIBITS
& ACCESSORIES
RIGGING
DISMANTLE
INSTALLATION
LABOR
DISMANTLE
LABOR
SIGNS
TOTALFLEX
ELECTRICAL
LABOR
EXHIBIT
TRANSPORTATION
GRAND
TOTAL
Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or use our
online ordering service at: www.freemanco.com/store.
Orders received without payment or after the discount price deadline date will be charged at the standard price.
Copies of invoices may be picked up from the Service Desk prior to show closing.
If you have questions or need assistance with any items not listed, please call and ask for your Exhibitor
Services Representative.
TELL US WHAT YOU THINK!

Freeman is committed to providing great customer service. To help us serve you more effectively in the future,
please visit the URL address below upon the completion of your show to provide feedback. Your input will
provide the insight needed to ensure that our customer service is in line with your expectations.
http://feedback.freemanco.com/?301241
02/12(301241)
FREEMAN method of payment
DISCOUNT PRICE
DEADLINE DATE
MAY 13, 2014

In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the
exhibiting company and the third party must complete this form and return it at least 14 days prior to show move-in.
EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING

We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and
agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as
described in the Terms & Conditions section of this service manual. In the event that the named third party does not discharge
payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company. All invoices are due
and payable upon receipt by either party. The items checked below are to be invoiced to the third party.
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL
TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
EXHIBITOR NAME: (PLEASE PRINT)
EXHIBITOR SIGNATURE:
DATE
EXHIBITING COMPANY INFORMATION

EXHIBITING COMPANY NAME:
BOOTH #:
EXHIBITING COMPANY ADDRESS:

CITY/STATE/ZIP:
EXT.
FAX:
CONTACT'S E-MAIL:
Indicate which services are to be invoiced to the Third Party:

ALL FREEMAN SERVICES
I&D LABOR/SUPERVISION
MATERIAL HANDLING/IN & OUT
FREEMAN EXHIBIT TRANSPORTATION

RENTAL FURNITURE/CARPET/SIGNS
BOOTH CLEANING
OTHER
THIRD PARTY COMPANY INFORMATION

THIRD PARTY COMPANY NAME:
CONTACT NAME:
THIRD PARTY BILLING ADDRESS:

CITY/STATE/ZIP:
PHONE:
EXT:
FAX:
CONTACT'S E-MAIL:
E-MAIL FOR INVOICE:
Invoices will be sent by e-mail; please provide the e-mail address of the person who reconciles your invoices if different than contact's e-mail.
THIRD PARTY CREDIT/DEBIT CARD AUTHORIZATION

AMERICAN EXPRESS
MASTERCARD
VISA
FREEMAN NOW ACCEPTS DEBIT CARDS
ACCOUNT NO:
EXP. DATE:
CARDHOLDER NAME (PLEASE PRINT):
CARD TYPE:
AUTHORIZED SIGNATURE:
CARDHOLDER BILLING ADDRESS:
CITY/STATE/ZIP:
02/12
(301241)
FREEMAN
PHONE:
third party authorization
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608
NAME OF SHOW:
MAY 13, 2014

INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
For Assistance, please call (508) 894-5100 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
FURNISHINGS
Qty
Part #
Online Discount Standard

Price
Price
Price
Description
Total
Qty
Part #

Price
Price
Price
Description
TABLES
CHAIRS
Page 5
Pages 1 & 2
N71092
Diva Counter Stool ............
261.95
288.15
366.75
N71091
Pedestal Tables - SoHo Series
Diva Chair ..........................
232.75
256.05
325.85
N72066 Black-top Mini 18"W x 18"H ....
163.35
179.70
228.70
N710102 Santana Chair ....................
232.75
256.05
325.85
N72069 Black-top Cafe 24"W x 30"H ...
203.70
224.05
285.20
N710144 Diplomat Chair ...................
261.95
288.15
366.75
N72070 Black-top Bistro 24"W x 42"H
203.70
224.05
285.20
N71038
Cherry Barrel Chair ............

Cranberry
Taupe
272.30
299.55
381.20
N72067 Black-top Caf Table 36"x30".
203.70
224.05
285.20
N72068 Black-top Bistro 36"W x 42"H ..
203.70
224.05
285.20
N71048
Gray Gaslift Stool w/Arms .
396.15
435.75
554.60
N71047
Gray Gaslift Stool ..............
348.85
383.75
488.40
N71046
Gray Gaslift Chair w/Arms ..
348.85
383.75
488.40
N71045
Gray Gaslift Chair ..............
274.50
301.95
384.30
N71044
Executive Chair ..................
369.55
406.50
517.35
N71089
Black Diamond Side Chair..
130.60
143.65
182.85
N71090
Black Diamond Arm Chair..
186.15
204.75
260.60
Pedestal Tables - Chelsea Series - Butcher Block Top

N72063 Caf Table 30"W x 30"H .........
203.70
224.05
285.20
N72064 Caf Table 36"W x 30"H .........
203.70
224.05
285.20
N720163 Bistro Table 30"W x 42"H .......
203.70
224.05
285.20
N720164 Bistro Table 36"W x 42"H .......
203.70
224.05
285.20
OFFICE FURNITURE
Page 6
CHAIRS
Page 3
N71088
Black Diamond Stool .........
C210108 Limerick Chair.................

by Herman Miller
C210112 Casey Padded Stool ...........
Black
Gray
Total
N72093 Milano Table/Blonde Top ........
519.75
571.75
727.65
227.35
250.10
318.30
N72092 Milano Table/Black Top ..........
519.75
571.75
727.65
103.55
113.90
144.95
N72094 Luna Table/Black Top .............
634.85
698.35
888.80
N720191 Hemingway Writing Table .......
464.30
510.75
650.00
N74061 Cherry Desk 5' ........................
486.05
534.65
680.45
N74065 Cherry Bookcase ....................
486.05
534.65
680.45
N74064 Cherry Credenza ....................
348.85
383.75
488.40
N74071 Oak Desk 5' ............................
486.05
534.65
680.45
N74075 Oak Bookcase .........................
486.05
534.65
680.45
N74074 Oak Credenza .........................
348.85
383.75
488.40
134.35
147.80
188.10
LOUNGE SEATING
Page 3
N73091
Signature Loveseat ........... 1,185.30 1,303.85 1,659.40
N71093
Signature Chair ................
534.45
587.90
748.25
DISPLAY FURNITURE
TABLES
Page 7
Page 4
N72026 Cherry Cocktail Table...........
196.20 215.80 274.70
N72027 Cherry End Table.................
154.60 170.05 216.45
N72015 Glass Conference Table.......
486.45 535.10 681.05
Black
Chrome
N72056 Display Counter.......................
247.50
272.25
346.50
N75079 Orion Computer Kiosk.............
381.25
419.40
533.75
N75030 Black Display Cube/Small.......
246.90
271.60
345.65
N75031 Black Display Cube/Medium....
264.35
290.80
370.10
N75032 Black Display Cube/Large.......
299.85
329.85
419.80
TABLES
Page 5
01/14
Display Cylinders
N72028 Metro Slate Cocktail Table...
106.05 116.65 148.45
N72029 Metro Slate End Table.........
106.05 116.65 148.45
C115103 Studio Black Cocktail Table.
112.60 123.85 157.65
C115104 Studio Black End Table........
112.60 123.85 157.65
(301241)
5243
N75020
Black Display Cylinder/Low.
211.60
232.75
296.25
N75021
Black Display Cylinder/Med.
211.60
232.75
296.25
N75022
Black Display Cylinder/Lg....
211.60
232.75
296.25
Remember to select a color for items

with checkboxes. A color will be
selected for you if not indicated.
Page 1 of 2
FREEMAN furnishing essentials
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608
Take advantage of the Online price

by ordering at www.freemanco.com/store
before MAY 13, 2014
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
COMPANY NAME:
BOOTH::
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
FURNISHINGS
Qty
Part #
Description

Price
Price
Price
Total
Qty
Part #
ACCESSORIES
DISPLAY FURNITURE
Page 7 & 8 (continued)
Draped Tables - Tables are 24" wide

Blue
Brown
Black
Dark Green
Gray
Red
Plum
Gold
Online Discount Standard Total

Price
Price
Price
Description
Pages 9 & 10
Flax
White
C220121
Chrome Stanchion w/belt ..
96.50
106.15
135.10
C220118
Chrome Sign Holder ...........
182.85
201.15
256.00
C130330
Draped Table 3'L x 30"H.....
N/A
N/A
N/A
N750135
Round Literature Rack .......
223.35
245.70
312.70
C130430
192.05
211.25
268.85
N750136
Flat Literature Rack ............
197.45
217.20
276.45
C130630
240.00
264.00
336.00
C220109
Chrome Coat Tree ...............
66.30
72.95
92.80
Chrome Easel ......................
56.10
61.70
78.55
160.25
204.00
C130830
267.45
294.20
374.45
C220134
C1240463 4th Side Drape 6'L x 30"H...
43.25
47.60
60.55
C220110
Chrome Bag Rack ..............
145.70
43.25
47.60
60.55
N75053
Black Trash Receptacle .....
106.05
116.65
148.45
N/A
N75054
Aluminum Trash Receptacle
106.05
116.65
148.45
340.25
220107
Wastebasket .......................
21.85
24.05
30.60
220106
Corrugated Wastebasket.....
21.85
24.05
30.60
Small Refrigerator ..............
458.45
504.30
641.85
C130342
C130442
C130642
Draped Counter 3'L x 42"H.

N/A
243.05
288.85
N/A
267.35
317.75
404.40
317.90
349.70
445.05
N75057
60.40
66.45
84.55
N75052
Black Table Lamp ...............
167.25
184.00
234.15
84.55
N74082
File Cabinet/2 Drawer .........
211.60
232.75
296.25
N74081
File Cabinet/4 Drawer .........
274.50
301.95
384.30
10201484 Bulletin Board .....................
295.50
325.05
413.70
C130842
60.40
66.45
Undraped Tables - Tables are 24" wide

C131330
Undraped Table 3'L x 30"H..
N/A
N/A
N/A
C131430
81.00
89.10
113.40
C131630
99.45
109.40
139.25
C131830
124.85
137.35
174.80
C131342
Undraped Counter 3'Lx42"H
N/A
N/A
N/A
12103
Special Drape 3'H (per ft.) ..
19.35
21.30
27.10
C131442
110.10
121.10
154.15
12108
Special Drape 8'H (per ft.) ...
26.80
29.50
37.50
C131642
128.45
141.30
179.85
C131842
155.45
171.00
217.65
Special Drape
Black
Gold
Blue
Gray
Brown
Plum
Dark Green
Red
Flax
White
FREEMAN furnishing essentials
NAME OF SHOW:
C150410
Single Step Riser 4'L x 7"H
57.15
62.85
80.00
C150610
62.20
68.40
87.10
C150810
N/A
N/A
N/A
C150414
Single Step Riser 4'L x14"H
N/A
N/A
N/A
C150614
N/A
N/A
N/A
C150814
N/A
N/A
N/A
C150420
Double Step Riser 4'L .........
84.10
92.50
117.75
C150620
Double Step Riser 6'L ........
93.25
102.60
130.55
C150820
Double Step Riser 8'L .........
N/A
N/A
N/A
TOTAL COST
+
Sub-Total
01/14
(301241)
5243
Remember to select a color for items

with checkboxes. A color will be
selected for you if not indicated.
=
6.25 % Tax
Total Cost
Page 2 of 2

before MAY 13, 2014
Table Top Risers
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608
MAY 13, 2014

NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
SEATING
Lisbon Group - Black Leather
81011
Chair............................................................................
547.60
602.35
766.65
8303
Loveseat.....................................................................
736.00
809.60
1,030.40
8302
Sofa...........................................................................
817.30
899.05
1,144.20
Newport Group -Charcoal Leather

8308
Loveseat.....................................................................
744.70
819.15
1,042.60
8109
Armless Chair............................................................
423.25
465.60
592.55
81010
Corner Chair..............................................................
494.15
543.55
691.80
South Beach Group - Platinum Suede

8301
Sofa............................................................................
717.15
788.85
1,004.00
8151
Ottoman......................................................................
312.70
343.95
437.80
Key West Group - Black Fabric

8307
Loveseat.....................................................................
646.20
710.80
904.70
8306
Sofa............................................................................
710.70
781.75
995.00
8103
Tub Chair...................................................................
449.25
494.20
628.95
FREEMAN select furnishings
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
81019
Chair...........................................................................
461.05
507.15
645.45
83015
Sofa............................................................................
735.85
809.45
1,030.20
810808 Chair...........................................................................
482.30
530.55
675.20
83062
678.55
746.40
949.95
810812 Chair..........................................................................
494.80
544.30
692.70
83064
689.60
758.55
965.45

before MAY 13, 2014
Allegro Group - Blue Fabric
Marrakesh Group - Beige Fabric

Sofa............................................................................
Memphis Group - Black Fabric

Sofa (compact)..........................................................
Roma Group - White Vinyl

81020
Chair...........................................................................
515.55
567.10
721.75
83016
Sofa............................................................................
799.00
878.90
1,118.60
CASUAL SEATING
Ottomans
8154
Square - Black Leather..............................................
345.55
380.10
483.75
8152
Square - White Leather..............................................
345.55
380.10
483.75
8155
Bench - Black Leather...............................................
430.30
473.35
602.40
8153
Bench - White Leather...............................................
430.30
473.35
602.40
81513
Half Round - Black Leather........................................
449.25
494.20
628.95
81514
Half Round - White Leather.......................................
449.25
494.20
628.95
81518
Vibe - Blue Vinyl........................................................
129.45
142.40
181.25
81520
Vibe - Pink Vinyl.........................................................
129.45
142.40
181.25
81519
Vibe - Red Vinyl.........................................................
129.45
142.40
181.25
81517
Vibe - Yellow Vinyl.....................................................
129.45
142.40
181.25
81525
Vibe - OrangeVinyl.....................................................
129.45
142.40
181.25
81511
Leather Cube - White Leather...................................
124.35
136.80
174.10
81512
Leather Cube - Black Leather....................................
124.35
136.80
174.10
81526
Edge LED Cube.........................................................
230.55
253.60
322.75
Ottomans
01/14 (301241)
5243
Page 1 of 3
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
CASUAL SEATING (continued)

Occasional Chairs
8101
T-vac Chair - Translucent/Chrome ...........................
350.75
385.85
810819 Globus Occasional Chair - White Vinyl/Chrome........
423.45
465.80
592.85
8102
Madrid Chair - Black Leather.....................................
896.70
986.35
1,255.40
810816 Madrid Chair - White Leather.....................................
890.65
979.70
1,246.90
81017
Panton Chair - White Plastic......................................
216.05
237.65
302.45
810814 ICE Side Chair - Transparent/Chrome.......................
235.65
259.20
329.90
81090
New York Chair - Onyx/Maple Wood/Chrome............
491.05
212.55
233.80
297.55
810707 ISO Mesh Pull-up Chair - Black Vinyl/Black Steel.....
340.45
374.50
476.65
810811 Berlin Stack Chair - White & Red Plastic/Chrome.....
122.55
134.80
171.55
810810 Berlin Stack Chair - White & Black Plastic/Chrome...
122.55
134.80
171.55
810702 Jetson Chair - Black Vinyl/Black Steel.......................
212.55
233.80
297.55
810835 Meeting Chair (Espresso)..........................................
244.65
269.10
342.50
810836 Meeting Chair (Taupe)...............................................
320.55
352.60
448.75
810837 Razor Armless Chair..................................................
129.35
142.30
181.10
810838 Fusion Chair Black/White...........................................
168.70
185.55
236.20
810807 Luxor Executive Chair - Black Leather......................
475.10
522.60
665.15
81075
Tilt Executive Chair - Onyx Fabric.............................
350.75
385.85
491.05
81018
Flex Chair - Black Plastic/Chrome.............................
176.25
193.90
246.75
81063
Altura Conference/Guest Chair - Black Fabric/Black

Steel............................................................................
359.40
395.35
503.15
810813 Perth Highback Chair - Black Leather/Chrome..........
494.80
544.30
692.70
81073
Altura Junior Executive Chair - Black Fabric.............
395.65
435.20
553.90
Martini Bar - Grey metal rounded bar with frosted

glass top and chrome legs..........................................
1,555.05
1,710.55
2,177.05
810100 Ohio Barstool - Grey Fabric/Chrome.........................
195.35
214.90
273.50
810101 Ohio Barstool - Red Fabric/Chrome..........................
195.35
214.90
273.50
810102 Ohio Barstool - Black Fabric/Chrome........................
195.35
214.90
273.50
810202 Shark Swivel Barstool - White Plastic/Chrome..........
308.90
339.80
432.45
810103 Banana Barstool - White Vinyl/Chrome.....................
214.25
235.70
299.95
810104 Banana Barstool - Black Vinyl/Chrome......................
214.25
235.70
299.95
810815 ICE Barstool - Transparent/Chrome..........................
251.35
276.50
351.90
810505 Gin Barstool - Maple Wood/Chrome..........................
188.40
207.25
263.75
810706 Jetson Barstool - Black Vinyl/Black Steel..................
295.40
324.95
413.55
810200 Oslo Barstool - Blue Plastic/Chrome.........................
269.55
296.50
377.35
810201 Oslo Barstool - White Plastic/Chrome.......................
269.55
296.50
377.35
810834 Zoey Barstool.............................................................
348.65
383.50
488.10

before MAY 13, 2014
Conference Chairs
Bars & Bar Stools

8501
Occasional End & Cocktail Tables

82015
Silverado End Table - Tempered Glass/Painted

Steel...........................................................................
286.85
315.55
401.60
82014
Silverado Table - Tempered Glass/Painted Steel......
305.75
336.35
428.05
82025
Geo End Table - Glass/Black Steel...........................
259.25
285.20
362.95
82035
Geo End Table - Glass/Chrome................................
259.25
285.20
362.95
82024
Geo Table - Glass/Black Steel...................................
286.85
315.55
401.60
82034
Geo Table - Glass/Chrome .......................................
286.85
315.55
401.60
82023
Inspiration End Table - Tempered Glass/Painted

Steel...........................................................................
331.80
365.00
464.50
82022
Inspiration Table - Tempered Glass/Painted Steel....
350.75
385.85
491.05
01/14 (301241)
5243
NAME OF SHOW:
Page 2 of 3
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
Qty
Part #
Online Price
Description
Discount Price
Standard Price
Total
TABLES, LIGHTING & MORE

Occasional End & Cocktail Tables
82054
Sydney End Table - Black Laminate/Brushed Steel..
267.05
293.75
373.85
82055
Sydney End Table - White Laminate/Brushed Steel..
267.05
293.75
373.85
82052
Sydney Table - Black Laminate/Brushed Steel.........
322.05
354.25
450.85
82053
Sydney Table - White Laminate/Brushed Steel.........
322.05
354.25
450.85
82056
Candy Table...............................................................
199.65
219.60
279.50
82057
Edge LED Lighted Table............................................
230.55
253.60
322.75
82060
Nova White Oval Table - White Laminate/Chrome....
529.15
582.05
740.80
82033
Manhattan Table - Glass/Black Steel........................
342.10
376.30
478.95
82041
Geo Conference Table - Glass/Black Steel...............
421.65
463.80
590.30
82051
Geo Conference Table - Glass/Chrome....................
421.65
463.80
590.30
82058
Communal Table 30"H (Maple with Grommets).........
465.60
512.15
651.85
82059
Communal Table 42"H (Maple with Grommets).........
496.60
546.25
695.25
82067
Communal Table 30"H Maple....................................
465.60
512.15
651.85
82068
Communal Table 42"H Maple....................................
496.60
546.25
695.25
82063
Communal Table 30"H White...................................
465.60
512.15
651.85
82066
Communal Table 42"H White...................................
496.60
546.25
695.25
850604 Etagere - Black..........................................................
355.90
391.50
498.25
850605 Etagere -Pewter.........................................................
355.90
391.50
498.25
85078
528.80
581.70
740.30
Conference Tables
Locking Door Pedestal - Black Laminate...................

before MAY 13, 2014
Product Display
Refrigerator
8503001 Refrigerator - White...................................................
888.05
976.85
1,243.25
850707
Mason Table Lamp - White/Brushed Silver...............
145.35
159.90
203.50
850708
Mason Floor Lamp - White/Brushed Silver................
213.45
234.80
298.85
Lighting
TOTAL COST
+
Sub-Total
01/14 (301241)
5243
=
6.25 % Tax
NAME OF SHOW:
Total Cost
Page 3 of 3
MAY 13, 2014
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608

NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability.
Prestige and Custom Cut Classic Carpet are subject to a 100% Cancellation Charge.
All Classic and Prestige carpets contain recycled content and are recyclable.
PRESTIGE CARPET -

includes plastic covering, delivery, material handling, installation and removal
Guaranteed new, high quality carpet available in a variety of designer colors.

CHOOSE YOUR CARPET COLOR - 40 oz. Carpet:
Black
Charcoal
Gray Pearl
Navy
White
Discount
Price
Online
Price
40 oz. Carpet Rental - Price per sq. ft. (100 sq. ft. minimum)
FREEMAN carpet
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
Standard
Price
1 - 700 sq. ft.
Booth Size:
sq. ft. @
5.75
6.35 $
8.05
701 - 1200 sq. ft.
Booth Size:
sq. ft. @
5.30
5.85 $
7.40
Total
CHOOSE YOUR CARPET COLOR - 28 oz. Carpet:

Charcoal
Cream
Online
Price
28 oz. Carpet Rental - Price per sq. ft. (100 sq. ft. minimum)
1 - 700 sq. ft.
Booth Size:
701 - 1200 sq. ft.
Booth Size:
=
=
Toast
Navy
Gray Pearl
Wedgewood
Standard
Price
Discount
Price
sq. ft. @
4.80
5.30 $
6.70
sq. ft. @
4.10
4.50 $
5.75
White
Total
CUSTOM CUT CLASSIC CARPET - includes plastic covering, delivery, material handling, installation and removal
Our Custom Cut Classic Carpeting is available in custom cut sizes, and in a variety of standard colors.
CHOOSE YOUR CARPET COLOR:

Blue
Black
Gray
Green
Latte
Midnight Blue
Plum
Per sq. ft.
Booth Size:
CLASSIC CARPET -
sq. ft. @
Red Pepper
Red
Online
Price
16 oz. Carpet Rental - Price per square foot (100 sq. ft. minimum)
Discount
Price
3.55
Standard
Price
3.90 $
Tuxedo
Total
4.95
includes delivery, material handling, installation and removal
Our 16 oz. Classic Carpeting is available in a variety of standard colors in the following standard sizes.
CHOOSE YOUR CARPET COLOR:

Black
Qty
Blue
Gray
Green
Latte
Midnight Blue
Description
9' x 10' Classic Carpet .....................................................
9' x 20' Classic Carpet .....................................................
9' x 30' Classic Carpet .....................................................
9' x 40' Classic Carpet .....................................................
Plum
Red
292.40
$ 584.80
$ 877.20
$ 1,169.60
Red Pepper
Discount
Price
Online
Price
321.65
$ 643.30
$ 964.90
$ 1,286.55
Standard
Price
Tuxedo
Total
409.35
$ 818.70
$ 1,228.10
$ 1,637.45
CARPET PADDING AND PLASTIC COVERING - includes delivery, material handling, installation and removal
Qty
Online
Price
Discount
Price
Standard
Price
153.00 $
306.00 $
459.00 $
166.50 $
333.00 $
499.50 $
216.00
432.00
648.00
612.00 $
1.70 $
1.36 $
666.00 $
1.85 $
1.50 $
864.00
2.40
1.90
1.36 $
1.50 $
1.90
Description
9' x 10' Carpet Padding .....................................................
9' x 20' Carpet Padding .....................................................
9' x 30' Carpet Padding .....................................................
9' x 40' Carpet Padding .....................................................
Carpet Padding - 1/2" (90 - 700 sq. ft.) (price per sq. ft.)
Carpet Padding -1/2" (Over 700 sq. ft.)(price per sq. ft.)
Plastic Covering (price per sq. ft.)......................................
Total
Our carpet padding consists of 95 -100% recycled urethane foam and is also 100% recyclable according to the
manufacturer's specifications. Our plastic floor covering contains up to 60% recycled content.
TOTAL COST
**All utility lines must be installed
before carpet installation. Utilities

should be ordered in advance.**
01/14
(301241)
5243
+
Sub- Total
6.25 % Tax
Total Cost

before MAY 13, 2014
Cardinal
Black
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608
NAME OF SHOW:
MAY 13, 2014

COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
All Exhibits Include: installation & dismantle of exhibit, material handling of exhibit, 9' x 10' or 9' x 20' classic carpet with nightly vacuuming,
2 arm lights (per 10 unit), power (500 watts) for lights ONLY and labor to hang arm lights.
To place your order, please check the appropriate box and complete the remaining selections at the bottom of the form.
RENTAL EXHIBITS
Discount
Price
Package 1
10' x 10'
Package 2
10' x 10'
Package 3
10' x 10'
Package 4
10' x 10'
Package 5
10' x 10'
Package 6
10' x 10'
Standard
Price
Discount
Price
Standard
Price
3,597.70
10' x 20'
3,932.50
5,505.50
1,593.20
2,230.50
10' x 20'
2,952.50
4,133.50
2,125.80
2,976.10
10' x 20'
3,491.90
4,888.65
2,161.00
3,025.40
10' x 20'
4,428.75
6,200.25
2,265.50
3,171.70
10' x 20'
4,530.95
6,343.35
2,362.00
3,306.80
10' x 20'
3,724.70
5,214.60
2,569.80
CHOOSE YOUR PANEL

Black Fabric
Blue Fabric
White Perfboard
White Hardwall
Gray Fabric
CARPET
Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit. The following colors are available:
Check color choice
Black
Blue
Gray
Green
Latte
Midnight Blue
Plum
Red
Red Pepper
Tuxedo
You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line. Now available in 28 oz.
and 40 oz. weight. Refer to our enclosed Carpet order form for color selections and pricing.
Our carpet padding consists of 95 - 100% recycled urethane foam and is also 100% recyclable according to the manufacturer's specifications.
Our plastic floor covering contains up to 60% recyclable content.
LIGHTING
Each Rental Exhibit includes 2 Arm Lights (per 10 unit).
Note: Power and labor to hang the lights are included in our standard rental exhibit package price. Power consumption not to exceed 500
Watts.
Additional power must be ordered separately.
HEADER IDENTIFICATION SIGN

Indicate which color lettering you would like. We have a wide variety of standard colors available:
Black
Blue
Brown
Red
Teal
White
Burgundy
Dark Green
PMS Color
Font Type
*Unless font type is indicated, Helvetica will be used.
Indicate exactly how you want your company name to appear:
ENHANCE YOUR EXHIBIT

Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes:
Slatwall & Shelves
Cabinets & Counters
Colored Panels
Creating a Custom Exhibit
The product offered has recyclable content or has eco-friendly

attributes and is 100% recyclable according to manufacturer's
speciifications.
07/13 (301241) 5243
Specialty Colored Metal

Graphics & Custom Logo
Recyclable Graphics
White Eco-Board
TOTAL COST
COST
TOTAL
+
Sub-Total
6.25 % Tax
Total Cost
Page 1 of 1
FREEMAN rental exhibits
DISCOUNT PRICE
DEADLINE DATE
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608
NAME OF SHOW:

COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
ACCESSORIES FOR RENTAL UNITS
Qty
LIGHTS (use only on rentals)
SHELVES (use only on rentals)
CABINETS
GONDOLAS
RADIUS CABINET
(does not have doors)
LITERATURE POCKETS
Discount
Price
Description
Part #
Standard
Price
Total
LIGHT FIXTURES
(electrical service & labor to install lights not included)
172512 Arm Light ......
172514 4' Tracklight (3 lights)
17252 Halogen Light ..........
75.80
299.05
75.80
106.10
418.65
106.10
Qty
Part #
Discount
Price
Description
Standard
Total
Price
GONDOLAS
Gondolas
Blue Fabric
Gray Fabric
Perfboard
White PVC
174541
174542
174581
174582
Single Sided 1M x 4' High...

Double Sided 1M x 4' High..
Single Sided 1M x 8' High...
Double Sided 1M x 8' High..
17305 1M x M x 36 High.............. 405.75 568.05
17201
1M Straight (37" x12") ......
75.80 106.10
17306 1M x M x 42 High.............. 405.75 568.05
17206
1M Angled (37" x 12") .......
75.80 106.10
17308 2M x M x 36 High.............. 592.30 829.20
LITERATURE POCKETS
174015 For 8 x 11 Literature ...... 32.10
CABINETS & LOCKS

Cabinets
Black Fabric
Blue Fabric
Gray Fabric
White PVC
17309 2M x M x 42 High.............. 592.30 829.20

173010 1M Radius x M x 36 High.
316.45
421.95
474.75
632.90
443.05
590.75
664.65
886.05
SHELVES
44.95
632.90 886.05
173011 1M Radius x M x 42 High.. 632.90 886.05

(Radius Cabinets do not have doors)
17301 Cabinet Lock ......................
17.00
23.80
Inside Shelves Available ........... Quoted on Request

TOTAL COST
Don't see what you need?
Please call an Exhibitor Sales Specialist at (508) 894-5100.
05/10 (301241)
Sub-Total
* Remember to make a selection for items

with checkboxes. Otherwise, a selection
will be made for you.
6.25 % Tax
Total Cost
FREEMAN exhibit accessories
DISCOUNT PRICE
DEADLINE DATE
MAY 13, 2014
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608
NAME OF SHOW:

COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
GRAPHICS
To order your graphics, complete this order form and attach your sign copy or electronic file.
Please see artwork guidelines for electronic files on page 2 of this form.
Note: All graphics are subject to a 100% Cancellation Charge.
DIGITAL GRAPHICS
STANDARD SIZES
Freeman has the capabilities to provide you with

the finest digital graphic reproduction available.
Capabilities include four-color, photo-quality,
high-resolution digital printing virtually any size
for banners, signage, exhibit graphics and more.
L X
W=
sq.ft.
$ 20.25 per sq. ft. discount price

x or
=$
sq. ft.
$ 28.35 per sq. ft. standard price

Minimum order per graphic 9 sq. ft. (1296 sq. in.)
Double sq. ft. for double-sided graphics
Round sq. ft. to next whole increment
File conversion, retouching, cloning or color
correcting may incur additional labor charges.
(See reverse side for graphic guidelines.)
LARGE DIGITAL GRAPHICS

Please call an Exhibitor Sales Specialist for
price quotes on graphics over 80 sq. ft.
File Information:
CHOOSE YOUR SIZE:
Discount
Price
QTY.
7" x 11"
7" x 22"
7" x 44"
9" x 44"
11" x 14"
14" x 22"
14" x 44"
22" x 28"
28" x 44"
20" x 60"
@
@
@
@
@
@
@
@
@
Standard
Price
TOTAL
48.95
68.55
50.55
70.75
62.45
87.45
80.95
113.35
48.95
68.55
60.80
85.10
126.55
177.15
126.55
177.15
185.55
259.75
=
=
=
=
=
=
=
=
=
N/A
N/A
(white only)
Note:
File conversion, retouching, cloning or color may

incur additional labor charges. (See reverse side for
graphic guidelines.)
INDICATE YOUR SIGN COPY HERE:
Electronic File Name
* Please feel free to attach additional sign copy on separate page.
Application
PMS Colors
Backing Material:
Foamcore
Masonite
PVC
Plexi
Gatorfoam
Eco-Board
Ultra-Board
Other
The product offered has recycled content or has ecofriendly attributes and is 100% recyclable according to
the manufacturer's specifications.
Vertical
Horizontal
Use Your Judgment

For Sign Layout
Vertical
Horizontal
Use Your Judgment

For Sign Layout
Background Color:
Lettering Color:
TOTAL COST
Special Instructions
+
Sub-Total
01/13
(301241)
=
6.25 % Tax
Total Cost
Page 1 of 2
FREEMAN graphics
DISCOUNT PRICE
DEADLINE DATE
MAY 13, 2014
FREEMAN artwork guidelines
CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK

Our desire is to provide you with the best possible quality graphics for your event or exhibit. You can
help us in that effort by providing digital art files using the following guidelines. If you are sending us
completed, print-ready files, please pass the following information on to your graphics designer. Two
overall considerations for submitting acceptable artwork involves proper resolution or size of the file
to avoid poor quality images, and proper color matching information and proofs to ensure accurate
color reproduction.
PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART

Minimum requirements for original artwork, such as logos, when Freeman is providing design and
layout:
300 dpi resolution at a size of 8 x 10 inches (higher resolution files will result in improved
final product)
Minimum requirements for final artwork that Freeman will reproduce exactly as provided:
100 dpi resolution at full size of actual finished product
Minimum requirements for both:
All related PMS and/or CMYK color codes (if submitting CMYK values, please supply
accurate color swatches.)
Accurate color proof print of artwork
Contact name, phone number and e-mail address of art creator if applicable
If submitting a vector file, include all fonts, or convert fonts to outlines or paths
ACCEPTABLE FILE SOFTWARE FORMATS

We are capable of working with both PC and MAC based software, and can accept art created with the
following software programs (listed in order of preference):
ADOBEIllustrator, InDesign, and Photoshop
COREL DRAW
QUARK XPRESS
Files should always be saved in their native format.
ACCEPTABLE FILE TYPES

Files that Freeman can use in order of preference, include:
EPS and AI (especially when submitting logos)
TIF (especially when submitting photos)
JPG (provided resolution is high enough for photo images; not recommended for logos)
File types that Freeman cannot use to reproduce high quality graphics include:
GIF files
Microsoft Office software files such as Word (.doc), or PowerPoint (.ppt) file types
Self-extracting files, such as EXE or SEA files
WAYS TO SEND ARTWORK

Artwork files that are of acceptable resolution as listed above will typically be too large to send via email. Files may be saved and sent via overnight delivery on either a CD-ROM or a DVD, along with the
hard-printed proof copy. (Floppy disks and zip drives are not a good option for sending large graphics
files.)
Files may also be posted to Freemans FTP site. You may get the password and other needed
information from your Freeman service representative in order to post files. However, a hard copy proof
and backup of the files on CD-Rom/DVD are required and must be sent via overnight
delivery in addition to posting the electronic files. Please call (508) 894-5100 for assistance.
01/13 (301241) 5243
Page 2 of 2
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608

NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
TABLE TOP UNIT

Rental Units Include:
Purchase Units Include:
Draped Table (select color below)

1-Case
Classic Carpet 9' X 10 '(select color below) One Time Installation & Dismantle
Installation & Dismantle of Exhibit
Material Handling of Exhibit
Nightly Vacuuming
1-200 Watt Halogen Light (Power (500 watts) for LIGHTS only and Labor
to hang lights)
Header Identification Sign - (white with black text) Indicate copy below:
RENTAL
QTY
Size
TOTAL
DiscountPrice Standard Price
40"H x 6'W
1,059.50
Fabric Panel Colors for All Units:
1,483.30
1,103.15
1,544.40
40"H x 8'W
1,250.25
1,750.35
Gray
Additional Fabric Panel Colors for Purchase Units Only:

Silver
Blaze Red
Blueberry
Emerald
*Other Colors Also Available for Purchase Units
9' x 10' Classic Carpet:
Gray
Black
Blue
Green
Red
Plum
Tuxedo
Latte
Red Pepper
Midnight Blue
40"H x 8'W
1,229.85
1,721.80
PURCHASE*
Discount Price Standard Price
Size
40"H x 6'W
Black
Table Drape:
Black
Gold
*Shipping Not Included
Blue
Gray
Brown
Plum
Flax
White
Dark Green
Red
FLOOR UNIT
Rental Units Include:
RENTAL
QTY
Size
8'H x 8'W
Discount Price
Standard Price
1,738.40
2,433.75
8'H x 10'W
2,070.85
2,899.20
TOTAL
Header Identification Sign - (white with black text) Indicate copy below:
Black
Gray
Fabric Panel Colors for All Units:
Additional Fabric Panel Colors for Purchase Units Only:
Blaze Red
Blueberry
Emerald
Silver
*Other Colors Also Available for Purchase Units
9' x 10' Classic Carpet:
Gray
Black
Blue
Green
Red
Plum
Tuxedo
Latte
Red Pepper
Midnight Blue
PURCHASE*
Size
Discount Price
Standard Price
8'H x 8'W
2,500.70
3,501.00
8'H x 10'W
2,936.30
4,110.80
Purchase Units Include:
Classic Carpet 9' X 10' (select color below) 2-Cases

Installation & Dismantle of Exhibit
One Time Installation & Dismantle
Material Handling of Exhibit
1-Podium - 8'H X 10'W unit only
Nightly Vacuuming
1-Podium - 8'H X 10'W unit only
2-200 Watt Halogen Lights (Power (500 watts) for LIGHTS only and Labor
to hang lights)
*Shipping Not Included
All Classic carpet contain recycled content and are recyclable.

CUSTOM GRAPHIC / PHOTO PANELS
Our custom graphic panels can dramatically enhance your exhibit's appearance.
Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit.
RENTAL
OPTIONAL ACCESSORIES
Part #
Description
1715800
Qty
Discount Price
Standard Price
2-200 Watt Halogen Light Kit
214.25
1715801
1-200 Watt Halogen Light Kit
1715802
Straight Shelf
1715803
Angled Shelf
PURCHASE
Total
Qty
Discount Price
Standard Price
299.95
275.55
385.75
112.25
157.15
202.60
283.65
86.00
120.40
139.85
195.80
86.00
120.40
139.85
195.80
Total
QUICK TIPS
* If shipping literature or products, material handling rates will apply.
* Order in advance to save time, money and ensure availability. Orders received after the deadline date or without payment will be
charged the Standard Price.
PURCHASE UNITS TOTAL COST
01/14
(301241) 5243
+
Sub-Total
6.25 % Tax
Total Cost
RENTAL UNITS TOTAL COST
+
Sub-Total
6.25 % Tax
Total Cost
FREEMAN totalflex
DISCOUNT PRICE
DEADLINE DATE
MAY 13, 2014
275 Bodwell Street

Avon, MA 02322
508-894-5100 Fax: 469-621-5608


NAME OF SHOW:_________________________________________________________________________________________
COMPANY NAME_______________________________________________________________ BOOTH #:_________________________
CONTACT NAME:_______________________________________________________ PHONE #:__________________________
E-MAIL ADDRESS________________________________________________________________________________________
For Assistance, please call 508-894-5100 to speak with one of our experts.
For fast, easy ordering, go to www.myfreemanonline.com
DISPLAY LABOR (One Hour Minimum per Worker)

Description

Advance
Price
Show Site
Price
Straight Time-
8:00 A.M. to 4:30 P.M. Monday through Friday....................................................... $ 149.55
194.40
Overtime-
4:30 P.M. to 8:00 A.M. Monday through Friday, all day Saturday .......................... $223.35 290.35
Double Time-
All Day Sunday and Holidays.................................................................................. $ 268.10
348.55
Show Site prices will apply to all labor orders placed at show site.
Price is per person/per hour.
Start time guaranteed only at start of working day.
One hour minimum per person - labor thereafter is charged in half (1/2) hour increments.
Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker.
When scheduling dismantle labor, be sure to allow sufficient time for empty containers to be returned to your booth.
Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be
cleared. Please include setup plan/photo, special instructions & inbound shipping information with this order.
Union Holidays: New Years Day, Martin Luther King Day, Presidents Day, Good Friday, Patriots Day, Memorial Day, Independence Day,
Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.
INSTALLATION LABOR
Freeman Supervised Labor - Please complete the reverse side of this form.

Installation of your exhibit will be completed at our discretion prior to show opening.

The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00.
Emergency contact:_______________________________________ Phone Number:_____________________________
Exhibitor Supervised Labor (Supervisor must check in at Service Desk to pick up labor)
Supervisor will be:__________________________________________ Phone Number:_____________________________
Date
Start
No. of People
Approx. Hrs.
Total Hrs.
Hourly Rate
Estimated

Time
per Person
Total Cost
_______ _________ ______________ x ______________=____________ @ $_____________ = $_________________
________ _________ ______________ x ______________=____________ @ $_____________ = $_________________

________ _________ ______________ x ______________= ____________ @ $ _____________ = $_________________

Freeman Supervision (30%/$45.00)
= $_________________
Tax
(N/A)
= $_________________
Total Installation
= $_________________
DISMANTLE LABOR
Freeman Supervised Labor - Please complete the reverse side of this form.
Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
The charge for this service is 30% of the total dismantle labor bill, with a minimum of $45.00.
Emergency contact:_______________________________________ Phone Number:_____________________________
Exhibitor Supervised Labor(Supervisor must check in at Service Desk to pick up labor)
Supervisor will be:__________________________________________Phone Number: ____________________________
Date

Start
No. of People
Time
Approx. Hrs.
Total Hrs.
Hourly Rate
per Person
Estimated
Total Cost
_______ _________ ______________ x ______________=____________ @ $_____________ = $_________________
________ _________ ______________ x ______________=____________ @ $_____________ = $_________________

________ _________ ______________ x ______________= ____________ @ $ _____________ = $ ________________

Freeman Supervision (30%/$45.00)
= $_________________
Tax
= $_________________
Total Dismantle
(N/A)
= $_________________
Page 1 of 2
FREEMAN installation & dismantle
DEADLINE DATE
MAY 13, 2014
COMPANY NAME:
BOOTH#:
CONTACT NAME:
PHONE#:
FREEMAN SUPERVISED LABOR

IN ORDER TO BETTER SERVE YOU - PLEASE COMPLETE THE FOLLOWING INFORMATION IF
YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY FREEMAN I&D AND YOU WILL NOT
BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE.
INBOUND SHIPPING & SET UP INFORMATION
Freight will be shipped to Warehouse____________ Show Site__________ Date Shipped_______________________________
Setup Plan/Photo: Attached_______________ To Be Sent With Exhibit__________________ In Crate No.___________________
Carpet: With Exhibit______________ Rented From Freeman__________ Color_________________ Size_________________
Electrical Placement:
Drawing Attached_____________Drawing With Exhibit__________ Electrical Under Carpet_________
Comments:________________________________________________________________________

_________________________________________________________________________________
Graphics:
With Exhibit______________ Shipped Separately______________
Comments:_________________________________________________________________________________________

__________________________________________________________________________________________________
Special Tools/Hardware Required:___________________________________________________________________________

__________________________________________________________________________________________________
OUTBOUND SHIPPING INFORMATION

SHIP TO: ______________________________________________________________________________________________

______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
METHOD OF SHIPMENT

Freeman Exhibit Transportation:

Common Carrier
Air Freight
Next Day
Other (list carrier name & phone number):

Other Common Carrier:____________________________________________________________________________
Other Air Freight:_________________________________________________________________________________
Van Line:_______________________________________________________________________________________
2nd Day
Deferred
Expedited
FREIGHT CHARGES

Prepaid
Collect

Bill To:
____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________
In the event your selected carrier fails to show on final move-out day, please select one of the
following options:

Reroute via Freemans choice
Deliver back to Freeman warehouse at Exhibitors expense.
PLEASE NOTE: Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
Page 2 of 2
FREEMAN installation & dismantle
NAME OF SHOW:
DEADLINE DATE
MAY 13, 2014
INCLUDE THE FREEMAN

METHOD OF PAYMENT WITH
YOUR ORDER
SHOW NAME:
COMPANY NAME:
BOOTH#:
CONTACT NAME:
PHONE #:
SIGNATURE:
FAX#:
*YOUR SIGNATURE ABOVE DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
Advance
Show Site
Straight Time-
8:00 A.M. to 4:30 P.M. Monday through Friday....................................................... $ 149.55
194.40
Overtime-
4:30 P.M. to 8:00 A.M. Monday through Friday, all day Saturday .......................... $223.35
290.35
Double Time-
All Day Sunday and Holidays.................................................................................. $ 268.10
348.55
Price is per person/per hour
Supervisor must check in at Service Desk to pick up labor
Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker
Please include set up plan and special instructions with this order.
Utility services for all 120V power provided by the facility does not include the installation of cords to specific areas
within the booth space. Freeman labor, display company labor or the exhibitor can perform this work. Rental carpeting
and padding will not be installed until cord installation is completed.
*High voltage (208V and over), please contact the facilitys electrical department.
CORD INSTALLATION LABOR

p
Freeman Supervised Labor

Installation of electrical cords will be completed at our discretion prior to exhibitor move-in.
The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00. A detailed floor plan must accompany
this order.
Emergency Contact:___________________________________________Phone Number:____________________________
p Exhibitor Supervised Labor

p Display Company Supervised Labor
Name of supervisor____________________________________________Phone Number:____________________________
Start times cannot always be guaranteed.
If no time is provided, labor will be available on a first-come, first serve basis only.
Exhibitors and I&D house supervising the labor themselves should visit the Freeman service center to confirm that you are ready
for service.
Carpet will not be installed until cords have been laid.
Date

Start
No. of People
Time
Approx. Hrs.
Total Hrs.
Hourly Rate
per Person
Estimated
Total Cost
_ _______ _________ ______________ x _ ____________=_ ___________ @ $_ ____________ = $_________________

_ _______ _________ ______________ x _ ____________=_ ___________ @ $_ ____________ = $_________________

Freeman Supervision (30%/45.00)
Total Installation
= $_________________
= $_________________
FREEMAN electrical/internet cord labor
275 Bodwell Street

Avon, MA 02322
Ph: 508-894-5100 Fax: 469-621-5608
CORD DISMANTLE LABOR

A one hour minimum labor charge will apply to pick up cords.
Cord dismantle will be done on straight time whenever possible.
Date No. of People

Approx. Hrs.
Total Hrs.
Hourly Rate
per Person
Estimated
Total Cost
1 x _ _________
1 = _____________
1
_ _______ _________
@ $_ ____________ = $_______________
CORD RENTAL

Description
Price
Quantity
25 Flat Cord ....................................................................................................................................... $25.00*
_________
50 Flat Cord ....................................................................................................................................... $38.00*
_________
Tape to cover cords............................................................................................................................. $22.00/roll* _________
Subtotal
_________________
There will be a minimum charge of $22.00 to cover cords with tape.

*+6.25% Mass Tax_ _____________
Larger
areas and multiple electrical drops may require more than one roll.

Total Cost
See Reverse Side For Additional Information And Conditions
_________________
1 Straight time rates apply to labor calls between the hours of 8:00 am and 4:30 pm, Monday through Friday. Overtime rates
apply to labor calls before 8:00 am and after 4:30 pm, Monday through Friday, Saturdays, Double time rates apply to labor calls
all day Sundays and Holidays.
2 Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been
published.
3 A minimum charge of one hour is applicable to all labor requests. Additional time on the same day is billed in 1/2 hour increments.
Continuations to another day are a minimum of 1 hour. A one hour minimum charge will apply to pick up cords.
4 Charges for labor commence at time of dispatch to service the labor call. A one hour minimum will apply if an exhibitor representative
is not present at the time of call or reschedules the call, unless 24 hour advance notice is received in writing.
5 Labor charges will include the time for laborers to gather the necessary tools and material for the job, have their work checked
by the client and return the tools and material to the supply area.
6 Every effort will be made to dispatch laborers as requested but start times cannot be guaranteed. 8:00 am calls will be filled
on a first come first served basis as orders are received.
7 Claims will not be considered, or adjustments made, unless filed in writing, by Exhibitor, prior to the close of the event.
8 Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to
hold Freeman, it officers, directors, employees and agents harmless from such power loss. IN NO EVENT SHALL FREEMAN
BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION LOST PROFITS)
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, WHETHER UNDER THEORY OF CONTRACT, TORT (INCLUDING
NEGLIGENCE), PRODUCTS LIABILITY OR OTHERWISE. Exhibitor shall indemnify and hold harmless Freeman, its officers,
directors, employees, and agents from and against any and all claims, liabilities, damages, fines penalties or costs of whatsoever
nature (including reasonable attorneys fees) arising out of or in any way connected with Exhibitors actions or omissions under
this Agreement.
EXAMPLE OF PLAN AND INFORMATION REQUIRED TO COMPLETE FLOORWORK

Please indicate the following on the floor plan.
1. Location and load of main power drop please provide specific dimensions and
wattages/amperages.
2. Location and load of all outlets - please
provide specific dimensions and
wattages/amperages.
Booth 462
6 ft
500 watts
6 ft
Main Power Drop
Booth 352
3. Booth orientation - please provide

surrounding aisle and/or booth numbers
x
500 watts
6 ft
1000 watts
10 ft
6 ft
Booth 446
BOOTH DIAGRAM
10 ft
Booth 654
FREEMAN electrical labor
TERMS & CONDITIONS
DEADLINE DATE
MAY 13, 2014
METHOD OF PAYMENT FORM MUST

ACCOMPANY YOUR ORDER
NAME OF SHOW:_________________________________________________________________________________________
E-MAIL ADDRESS________________________________________________________________________________________
For fast, easy ordering, go to www.myfreemanonline.com
RIGGING EQUIPMENT AND LABOR

Straight Time -
8:00 A.M. to 4:30 P.M. Monday through Friday
Overtime -
4:30 P.M. to 8:00 A.M. Monday through Friday, All Day Saturday
Double Time-
All Day Sunday and Holidays

Show Site price will apply to all labor orders place at show site

Start time guaranteed only at start of work day

One hour minimum

Supervisor must check in at Service Desk to pick up forklift labor and scissor lift

When scheduling dismantle labor, be sure to allow sufficient time for empty containers to be returned to your booth

Rigging is used for forklift use within your booth space
Union Holidays: New Years Day, Martin Luther King Day, Presidents Day, Good Friday, Patriots Day, Memorial Day, Independence Day,
Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.
Part#
Description

Advance
Price
Show Site
Price
FORKLIFT LABOR - up to 5,000 lbs.

304050 Forklift & operator - ST........................................................................................................$372.30 $484.00
304051 Forklift & operator - OT........................................................................................................$519.75 $675.70
304052 Forklift & operator - DT........................................................................................................$609.35 $792.15
FREEMAN rigging labor
275 Bodwell Street

Avon, MA 02322
Phone: 508-894-5100 Fax: 469-621-5608
FORKLIFT LABOR 4-STAGE - up to 5,000 lbs.

304040 4-Stage Forklift & operator - ST..........................................................................................$529.10 $687.85
304041 4-Stage Forklift & operator - OT..........................................................................................$676.60 $879.60
304042 4-Stage Forklift & operator - DT..........................................................................................$762.00 $990.60
Please check here if you need a Scissorlift

for booth work.
FORKLIFT LABOR - up to 10,000 lbs.
3040100 Forklift & operator - ST.......................................................................................................$450.80 $586.05
3040101 Forklift & operator - OT........................................................................................................$598.10 $777.55
3040102 Forklift & operator - DT........................................................................................................$687.95 $894.35
RIGGING LABOR
3020100 Rigger - ST..........................................................................................................................$149.55 $194.40
3020101 Rigger - OT..........................................................................................................................$223.35 $290.35
3020102 Rigger - DT..........................................................................................................................$268.10 $348.55
INSTALLATION - RIGGING

Part #
Description
Date

Start # of Equip/ Approx Hrs Total

Time
Person per Person Hours
Hourly
Rate
Estimated
Total Cost
Sub-Total
Describe work to be done:______________________________________________________________________________

6.25% Tax
Total
____________________________________________________________________________________________________
DISMANTLE - RIGGING

Part #
Description
Date

Start # of Equip/ Approx Hrs Total

Time
Person
per Person Hours
Hourly
Rate
N/A
Estimated
Total Cost

Describe
work to be done:______________________________________________________________________________
Sub-Total
6.25% Tax
Total
____________________________________________________________________________________________________
PLEASE INDICATE WORK TO BE PERFORMED

UNCRATING
UNSKIDDING
RE-SKIDDING
HEADER / BOOTH WORK
N/A
OTHER
Rigging must be canceled, in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per crew.
MAY 13, 2014
275 Bodwell Street

Avon, MA 02322
508-894-5100 Fax: (469) 621-5608


NAME OF SHOW:_________________________________________________________________________________________
CONTACT NAME:_______________________________________________________ PHONE #:_ _________________________
E-MAIL ADDRESS_ _______________________________________________________________________________________
INSTRUCTIONS
HANGING SIGN LABOR AND EQUIPMENT
All ceiling rigging must conform to Show Management rules

and regulations and facility limitations.
EQUIPMENT AND LABOR RATES

TO HANG SIGNS
Straight Time
8:00 A.M. to 4:30 P.M., Monday through Friday
Overtime
4:30 P.M. to 8:00 A.M., Monday through Friday, All Day
Saturday
Double Time
All Day Sunday and Holidays
Materials
Cable, clamps, etc. additional and charged accordingly
All overhead signs to be hung by Freeman must be assembled,

installed & removed by Freeman. Please contact 617-954-2345
for assembly of signs to be hung by JCalpro.
Set up instructions must be provided for signs needing
assembly.
Hanging anchor points must be pre-fabricated and ready for use.
Overhead hanging signs are to be sent in separate containers
directly to advance warehouse using the enclosed Hanging Sign
Labels. This container MUST arrive by the warehouse shipping
deadline. If these procedures are not followed Freeman cannot
guarantee the hanging of your sign.
Equipment With Crew
Standard prices will apply to all labor orders placed

after the deadline
Rates are per lift and crew per hour
SIGN DESCRIPTION, SIZE & WEIGHT
One hour minimum per lift/crew - lift/crew thereafter is

charged in half (1/2) hour increments
For signs other than banners, include blueprint or drawing
with detailed information so hanging anchor points may be

determined.
Type: Cloth Banner_____ Metal or Wood______ Other________

Shape: Square_____ Triangle _ __ Rectangle _____ Other____
20' Scissorlift Scissorlift with crew (up to 500 lbs lift capacity)
Size: Height_________ Length _________ Width ___________

Weight of Sign:_ ____________________________________
PLACEMENT DIAGRAM
Use diagram below to represent your booth space. Indicate

how far in from each boundary you would like your sign
placed.
The ceiling structure and relation to the support beams may
require your sign to be moved from your specified location.
Advance Price
Standard Price
$429.10
$557.85
$576.50
$749.45
$666.15
$866.00
Condor/Boom Condor with crew (up to 200 lbs lift capacity)
Advance Price
$873.65
$1094.70 $1229.40
Standard Price
$1135.75 $1423.10 $1598.20
________________________________________________
Any hanging sign over 150 lbs in weight and/or requiring electricity
/ chain motors must be installed by JCAL Pro - Please see their
order form under the MCCA Ordering Guideline.
Assembly Labor (Per person / Per hour)
________ Feet in from the back Aisle #___________
________ Feet
in from the right
Aisle #_______
________ Feet
in from the left
Aisle #_______
Straight
Double
Time Overtime Time
________ Feet in from the front Aisle #_ __________
Advance Price
Standard Price
Rigging Labor
$149.55
$194.40
$223.35
$290.35
$268.10
$348.55
$223.35
$290.35
$268.10
$348.55
(Per person / Per Hour)
Advance Price
Standard Price
$149.55
$194.40
Number of feet from floor to top of sign: _________________

INTALLATION - HANGING SIGN
Description Date Start Time # of Equip/ Approx Hrs Total Hourly Estimated

Person per Person Hours Rate
Total Cost

DISMANTLE - HANGING SIGN

Description Date Start Time # of Equip/ Approx Hrs Total Hourly Estimated

Person per Person Hours Rate
Total Cost
(show #)
*Freeman Structural Integrity form must accompany the Hanging

Sign Order Form.
FREEMAN hanging sign labor
DISCOUNT PRICE
DEADLINE DATE
PLEASE INCLUDE THIS FORM

WITH YOUR HANGING SIGN
ORDER FORM
STRUCTURAL INTEGRITY STATEMENT

THIS FORM MUST BE RETURNED
FOR ALL SUSPENDED STRUCTURES
_______________________________________________,
the contracted
exhibitor at the Vascular Annual Meeting 2014 / June 5-7, 2014 and (if
applicable), the display house or builder for the aforementioned exhibitor, do
hereby certify and guarantee that the stress points for the hanging structure
have been properly engineered and tested. We further certify that the structure
can be hung safely and has been constructed to meet all applicable regulations
and safety measures.
We hereby release, indemnify and forever hold harmless the ASSOCIATION,
HYNES CONVENTION CENTER, FREEMAN, and its subsidiaries, their
directors, officers, employees, representatives, agents and contractors from
and against any and all liability, claims, damage, loss, fines, or penalties
arising from the installation, use or dismantling of this structure. All hang points
supporting in excess of 200 lbs. may be verified (metered) on site at exhibitors
expense.
Exhibiting Company: _________________________________
Booth #:________
Authorized Signature: _______________________________________________

Printed Name: _______________________________________
Date:_________
E-Mail: ____________________________________________________________
Display House/Builder (if applicable): __________________________________
Authorized Signature: _______________________________________________
Printed Name: _______________________________________
Date:_________
E-Mail: ____________________________________________________________
Complete and return form to address listed at the top
of this form.
7/12
(301241)
FREEMAN structural integrity statement
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608


NAME OF SHOW:_________________________________________________________________________________________
COMPANY NAME_______________________________________________________________ BOOTH #:__________________________
E-MAIL ADDRESS________________________________________________________________________________________
Let Freeman OnLine estimate your material handling charges for you. Log on to www.myfreemanonline.com, select your show and click on
Estimate My Material Handling Costs. From Freeman OnLine you can print extra shipping labels, get tips on how to package your freight and much more.
MATERIAL HANDLING SERVICES

CRATED:
Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no
additional handling required.
SPECIAL HANDLING: Material delivered by a carrier in such a manner that it requires additional handling, such as ground
(See definitions on back) unloading, stacked or constricted space unloading, designated piece unloading, shipment integrity,
alternate delivery location, loads mixed with pad wrapped material, carpet and/or pad only shipments,
no documentation and shipments that require additional time, equipment or labor to unload. Federal Express, UPS, Airborne Express & DHL are included in this category due to their delivery procedures.
UNCRATED:
Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars
or hooks.
STRAIGHT TIME:
8:00 A.M. to 4:30 P.M. Monday through Friday
OVERTIME:
4:30 P.M. to 8:00 A.M. Monday through Friday, all day Saturday, Sunday, and Holidays

Note: Some inbound and all outbound material handling services will have overtime charges applied.
Union Holidays: New Years Day, Martin Luther King Day, Presidents Day, Good Friday, Patriots Day, Memorial Day, Independence Day, Labor Day, Columbus Day,
Veterans Day, Thanksgiving Day, Christmas Day

Description

Price Per
CWT
RATE CLASSIFICATIONS:

Warehouse Shipment (200 lb. minimum) - Includes overtime outbound charges

Crated or Skidded Shipment...........................................................................$ 210.65

Special Handling Shipment.............................................................................$ 273.85

Show Site Shipment (200 lb. minimum) - Includes overtime outbound charges

Crated or Skidded Shipment...........................................................................$ 202.90

Special Handling Shipment.............................................................................$ 263.80

Uncrated or Pad Wrapped Shipment..............................................................$ 304.35

Small Package - Maximum weight is 30 lbs per shipment

Per Shipment..................................................................................................$ 40.50
200 lb.
Minimum
421.30
547.70
405.80
527.60
608.70
*A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 lbs that is
received on the same day, from the same shipper and delivered by the same carrier.
ADDITIONAL SURCHARGES:

Shipment Delivered after Deadline Date (in addition to above rates)

Warehouse Shipment after May 27.................................................................$ 35.75
71.50

Show site Shipment after Show Opening......................................................$ 33.80
67.60
All rates quoted above are straight time rates. All freight received at the warehouse that must be moved into or out of the booth before
8:00 am or after 4:30 pm on weekdays will be charged overtime rates. Show site overtime hours are before 8:00 am and after 4:30
pm on weekdays. Any time on Saturday, Sunday or holidays will be charged overtime each way in addition to the above rates.

Overtime Charge - Warehouse (in addition to above rates)

Crated or Skidded Shipment...........................................................................$ 71.50 143.00

Special Handling Shipment.............................................................................$ 9
2.95
185.90

Overtime Charge - Show Site (in addition to above rates)

Crated or Skidded Shipment...........................................................................$ 67.65 135.30

Special Handling Shipment.............................................................................$ 87.95 175.90

Uncrated or Pad Wrapped Shipment..............................................................$ 101.45
202.90

Off-target Charge (in addition to above rates)...........................................................25% additional
Description
Weight
CWT
Price per
CWT
Estimated Total
Cost (200 lb. Min.)
100 =
Surcharges
100 =
All rates are per 100 lbs. Please round up to the next 100 lbs.
Example: 840 lbs - 900 lbs (9 cwt)
Tips to Save on Material Handling

6.25% Tax
N/A
Total
Consolidate shipments - when total weight is less than 200 lbs. For Example:
3 Separate Shipments 1 Consolidated Shipment
60 lbs. charged @ 200 lbs. $ 421.30
3 pieces (1 shipment)
52 lbs. charged @ 200 lbs. $ 421.30
177 lbs. charged @ 200 lbs = $421.30
65 lbs. charged @ 200 lbs. $ 421.30 = $1,263.90
Added benefit - your shipments are less likely to get misplaced if they

are packaged together with larger items.
FREEMAN material handling
275 Bodwell Street

Avon, MA 02322
508-894-5100 Fax: 469-621-5608
for frequently asked questions and material handling estimator tools, go to www.myfreemanonline.com
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to
require additional labor/handling, such as ground unloading, constricted space unloading, designated piece
unloading, carpet/pad only shipments or stacked shipments. Also included are shipment integrity, alternate
delivery locations, mixed shipments, and shipments without individual bills of lading. Shipments loaded in
this manner require additional time, labor, or equipment, to unload, sort and deliver.
What is Ground Loading/Unloading?
Vehicles that are not dock height, preventing the use of loading docks, such as U-hauls, flat bed trailers,
double drop trailers, company vehicles with trailers that are not dock level, etc.
What is Constricted Space Loading/Unloading?
Trailer loaded high and tight shipments that are not easily accessible. Freight is loaded to full capacity of
trailer top to bottom, side to side. One example of this is freight that is loaded down one side of a trailer
that must be bypassed to reach targeted freight.
What is Designated Piece Loading/Unloading?
Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select
the next piece, having to remove freight from the trailer then reload to fit or the trailer must be loaded in a
sequence to ensure all items fit.
What are Stacked Shipments?
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to
booth. Stacked or cubed out shipments, loose items placed on top of crates and/or pallets constitute special
handling.
What is Shipment Integrity?
Shipment integrity involves shipments on a carrier that are intermingled, or delivered in such a manner that
additional labor is needed to sort through and separate the various shipments on a truck for delivery to our
customers.
What is Alternate Delivery Location?
Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some
shipments to different levels in the same building, or to other buildings in the same facility.
What are Mixed Shipments?
Mixed shipments are defined as shipments of mixed crated and uncrated goods, where the percentage of
uncrated is minimal and does not warrant the full uncrated rate for the shipment, but does require special
handling. Freeman defines special handling for mixed loads as having less than 50% of the volume as
uncrated.
What does it mean if I have No Documentation?
Shipments arrive from a small package carrier (including, among others, Federal Express, UPS, Airborne Express
& DHL) without an individual Bill of Lading, requiring additional time, labor and equipment to process.
What about carpet only shipments?
Shipments that consist of carpet and/or carpet padding only require special handling because of additional
labor and equipment to unload.
What is the difference between Crated and Uncrated Shipments?
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the
dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly
packed skids. An uncrated shipment is material that is shipped loose or pad-wrapped, and/or unskidded
without proper lifting bars and hooks.
special handling definitions
SPECIAL HANDLING DEFINITIONS
(800) 995-3579 Toll Free US & Canada

(817) 607-5100 Local & International
NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
For Assistance, please call applicable number listed above to speak with one of our experts.
EXHIBIT TRANSPORTATION
TIPS FOR EASY ORDERING
Credit card information must be on file prior to pick up, as

charges will be included on your show services invoice.
International Exhibitors remember - Shipments originating
from countries other than the U.S. must be cleared through
customs. Please call for additional information:
(800) 995-3579 Toll Free US & Canada
(817) 607-5100 Local & International
COMPLETE THE FOLLOWING ITEMS

ON THIS FORM:
PICK UP INFORMATION
Items to be shipped
Est. Weight
Number of Pieces
Crates (wooden)
Cartons (cardboard)
Cases/Trunks (fiber) (color ___________ )
Skids/Pallets
Carpet (color ______________________ )
Other ( ______________________ )
Total
Requested Pick Up Date:
Size of largest piece: (H)
(W)
(L)
SHIPPER NAME
NOTE: Shipments will be weighed and measured prior to delivery.
SHIPPER ADDRESS
OUTBOUND SHIPPING
(City)
(State)
(Zip)
DESTINATION
I will be shipping to the WAREHOUSE
FREEMAN / Exhibiting Company Name / Booth #
I would like to schedule outbound Freeman Exhibit

Transportation. Please provide me with a Material Handling
Agreement at show site for my shipping instructions and
signature. So we may print your Outbound Material Handling
Agreement and labels, please complete the following
information if different from pick up address:
Ship to address:

C/O: FREEMAN
25 DOHERTY AVE
AVON, MA 02322
MUST BE DELIVERED BY MAY 27, 2014
I will be shipping to SHOW SITE

FREEMAN / Exhibiting Company Name / Booth #
C/O: FREEMAN
HYNES CONVENTION CENTER
900 BOYLSTON ST
BOSTON, MA 021153101
CANNOT BE DELIVERED BEFORE JUNE 03, 2014
TYPE OF SERVICE
Next Day Air: Delivery next business day by 5:00 PM
Number of Labels :
FAX THIS COMPLETED FORM TO:
(469) 621-5810
A TRANSPORTATION SPECIALIST
WILL CALL YOU TO CONFIRM
RECEIPT OF ORDER AND
FINALIZE DETAILS.
Second Day Air: Delivery second business day by 5:00 PM

3-5 Day Service: Delivery within 3 - 5 business days
Declared Value $
Air Transportation charges are billed by Dimensional or
Actual Weight, whichever is greater.
Standard Ground: Dependent on distance
Expedited Ground: Tailored to specific requirements
Specialized: Pad wrapped, uncrated, truck load
09/11
(301241)
SHOW # _____________
FREEMAN exhibit transportation
COMPLETE THIS FORM ONLY IF YOU ARE

SHIPPING YOUR EXHIBIT MATERIALS BY
Freeman
TransportationComplete
Freemans all-inclusive shipping

and material handling package
means transporting your exhibit
materials has never been simpler
Double the convenience...

zero surprises.
Package includes:
R
ound trip standard ground transportation AND material
handling services
No additional fees, no surprises
P
ick-up and transportation from point of origin to either advance
warehouse or show site your choice.
Pre-printed shipping labels & outbound paperwork
Benefits:
Turnkey pricing ensures precise budgeting
No additional handling, pick-up or delivery fees
No additional fuel surcharges or overtime surcharges
No carrier waiting time fees
Experienced on-site transportation reps from move-in through move-out
All charges on your Freeman invoice
LTL (less than truck load) shipping
To take advantage, call 1-800-995-3579 or email

exhibit.transportation@freemanco.com for a quote.
*Services apply to destinations anywhere in the Continental U.S.
or as affordable.
275 Bodwell St
Avon, MA 02322
(508) 894-5100 Fax: (469) 621-5608
NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS. WE WOULD BE
HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO
REVIEW AND SIGN. TO TAKE ADVANTAGE OF THIS SERVICE, PLEASE COMPLETE AND RETURN THIS FORM.
FROM: SHIPPER/EXHIBITOR NAME:
BILLING ADDRESS:
CITY:
STATE/
PROVINCE:
ZIP/
POSTAL CODE:
STATE/
PROVINCE:
ZIP/
POSTAL CODE:
SHIP TO: COMPANY NAME:

DELIVERY ADDRESS:
CITY:
ATTN:
PHONE#:
SPECIAL INSTRUCTIONS:
METHOD OF SHIPMENT
PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW
1 Day: Delivery next business day
2 Day: Delivery by 5:00 P.M. second business day
Expedited
Deferred: Delivery within 3-4 business days
Standard Ground
Specialized: Pad wrapped, uncrated, or truckload
Verify the piece count, weight and that

a signature is on the Material Handling
Agreement prior to shipping out.
SHIPMENTS WITHOUT PAPERWORK
TURNED IN WILL BE RETURNED TO OUR
WAREHOUSE AT EXHIBITORS EXPENSE.
OTHER COMMON CARRIER

OTHER VAN LINE
OTHER AIR FREIGHT
Next Day
2nd Day
CARRIER PHONE #:
DESIRED NUMBER OF LABELS:

05/10 (301241)
Once your shipment is packed and ready

to be picked up, please return the Material
Handling Agreement to the Exhibitor
Services Center.
Deferred
Freeman will make arrangements for all

Freeman Exhibit Transportation shipments.
Arrangements for pick-up by other carriers
is the responsibility of the exhibitor. During
exhibitor move-out, when time permits,
Freeman will attempt a courtesy phone call
to your carrier to confirm the scheduled
pick-up.
FREEMAN outbound shipping
OUTBOUND MATERIAL HANDLING

AND SHIPPING LABELS
R U S H
R U S H
DO NOT DELAY
DO NOT DELAY
MUST DELIVER BY MAY 27, 2014
MUST DELIVER BY MAY 27, 2014
TO:
TO:
EXHIBITOR NAME
EXHIBITOR NAME
C/O: FREEMAN
C/O: FREEMAN
25 DOHERTY AVE
25 DOHERTY AVE
AVON, MA 02322
AVON, MA 02322
WAREHOUSE
EVENT:
BOOTH NO:
WAREHOUSE
NO.
OF
EVENT:
PCS
BOOTH NO:
NO.
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.

PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.
IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
OF
PCS
R U S H
R U S H
DO NOT DELAY
DO NOT DELAY
CANNOT DELIVER BEFORE JUNE 03, 2014
CANNOT DELIVER BEFORE JUNE 03, 2014
TO:
TO:
EXHIBITOR NAME
EXHIBITOR NAME
C/O: FREEMAN
C/O: FREEMAN
900 BOYLSTON ST

900 BOYLSTON ST
SHOW SITE
SHOW SITE
EVENT:
BOOTH NO:
NO.
OF
EVENT:
PCS
BOOTH NO:
NO.
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.

PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.
IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
OF
PCS
Prepared exclusively for:
Society for Vascular

Surgery Annual
Meeting 2014
June 5-7, 2014
Hynes Convention
Center
MCCA Exhibitor Ordering Guide

TABLE OF CONTENTS
Introduction ......................................................................................................................... 1
General Information ............................................................................................................ 2
Electrical Services ............................................................................................................... 3
Cleaning Services................................................................................................................ 6
Telephone Services ............................................................................................................. 8
Internet & Technical Services ........................................................................................... 11
Rigging Services ............................................................................................................... 16
Plumbing Services ............................................................................................................ 21
Security Services ............................................................................................................... 24
Appendix A Service Order Forms ................................................................................. 25
Appendix B - Convention Cares Exhibitor Flyer...........................................................34
Appendix C - Facility Exhibitor Guidelines, Information and regulations35
Introduction
On behalf of the Massachusetts Convention Center Authority, welcome to Boston! We are
excited to have you exhibit at our state-of-the-art facilities and look forward to helping you
prepare your exhibit space. At the MCCA, we strive to provide you with quality services to
ensure both a successful and an enjoyable experience.
This Ordering Guide is designed to make planning and ordering easy for all exhibitors. Each
service section contains the following:
Description of Services & Equipment and Pricing;

Installation & Connection Information;
Terms & Conditions, and;
Frequently Asked Questions.
In addition to the orderable services listed in this guide, the MCCA also offers the following
services for you to take advantage of on-site:
Exhibitor Service Desk with assigned Event Associate

Internet Help Desk
Free Wireless Internet Service
Business Center
FedEx Kinkos
If you have any unanswered questions, please contact MCCA Exhibitor Services at
1-617-954-2230 or exhibitorservices@massconvention.com, and we will be happy to assist
you!
Page 1
General Information
Ordering Policies & Procedures
Pricing - Discount and Standard rates are available for most services. To qualify for the discount
rate, order requests and payment must be received 21 days prior to the show opening. Standard
rates will apply to orders received after this discount cut-off date.
Ordering - Exhibitors are encouraged to submit orders online at our secure and easy-to-use
website, www.massconvention.com. Credit card payment is required for all online orders.
Exhibitors who prefer to mail in their orders and pay by check will find our Service Order Forms
at Appendix A of this guide. No telephone or facsimile orders will be accepted.
Exhibitors should be aware of the following when placing orders:
All payments must be in US currency;
The date payment is received determines the applicable rate (see Pricing above);
Incomplete order or payment information will delay processing;
Booth number(s) must be identified on all order forms.
Payments - Payment for services must be received in advance. Service will be scheduled and
delivered only after payment is received. All outstanding charges must be paid before the close
of the show.
Refunds - Claims for refunds must be submitted by the exhibitor to MCCA Exhibitor Services
prior to event close. Credit will not be given for services installed and not used.
General Terms & Conditions

All booth number changes must be communicated by the exhibitor to MCCA Exhibitor
Services prior to exhibitor move-in. Additional charges may result, if services must be
moved after initial set-up.
All equipment and material furnished by the MCCA shall remain the property of the MCCA
and shall be removed only by MCCA personnel.
Standard wall outlets and other permanent building outlets (e.g., electrical, telephone,
plumbing, etc.) are not part of the booth space and may not be used by anyone other than
MCCA personnel or designated service provider.
Service connections must be made by MCCA personnel or designated service provider.
Connection services generally cover the installation of service to the booth area in the most
convenient manner to the MCCA.
All equipment must comply with state and local safety codes. MCCA will refuse connection
to any equipment that constitutes a safety hazard.
Unless otherwise directed, MCCA personnel are authorized to cut floor coverings to permit
installation of services.
Page 2
Electrical Services
The MCCA offers a variety of electrical services through our experienced in-house team of
electricians.
Standard Connections (120 volt power)
Discount
Standard
500 Watt Box .............................................................................................$111.00 ............ $139.00

One 5 amp circuit and one receptacle or plug point
1000 Watt Box............................................................................................$146.00 ............ $183.00
One 10 amp circuit and two receptacles or plug points
2000 Watt Box............................................................................................$182.00 ............ $227.00
One 20 amp circuit and a minimum of three receptacles or plug points
4000 Watt Box............................................................................................$211.00 ............ $263.00
Two 20 amp circuits with a minimum of three receptacles or plug points
Special Connections (208 volt & 480 volt power)
Discount
Standard
Unless otherwise indicated in parentheses ( ), all special power connections will be hard-wire
connected. To order Three Phase 100 Amp service and higher, please contact MCCA Exhibitor
Services for availability.
208V Single Phase 30 Amp (Nema L21-30P) .........................................$318.00 ............ $397.00
208V Single Phase 60 Amp .......................................................................$606.00 ............ $757.00
208V Single Phase 100 Amp .....................................................................$930.00 ......... $1,163.00
208V Three Phase 30 Amp (Nema L21-30P)..........................................$576.00 ............ $720.00
208V Three Phase 60 Amp........................................................................$870.00 ......... $1,087.00
208V Three Phase 100 Amp ..................................................................$1,380.00 ......... $1,724.00
208V Three Phase 200 Amp...................................................................$2,632.00 ......... $3,289.00
208V Three Phase 400 Amp...................................................................$4,648.00 ......... $5,809.00
480V Three Phase 30 Amp........................................................................$877.00 ......... $1,096.00
480V Three Phase 60 Amp.....................................................................$1,521.00 ......... $1,901.00
480V Three Phase 100 Amp...................................................................$2,808.00 ......... $3,510.00
480V Three Phase 200 Amp...................................................................$5,581.00 ......... $6,976.00
Additional Electrical Services & Equipment
Discount
Standard
30 Round Extension Cords ........................................................................$32.00 .............. $40.00

30 round, yellow extension cords for use in exhibit booths. Each cord has three, three-prong
receptacles on the end.
24 Hour Power ....................................................................... Add 50% to initial connection rate
If booth equipment requires electricity 24hrs a day, then the exhibitor should order 24Hr power.
In general, electrical service begins half an hour before the show and ends one hour after the
show closes.
Page 3

Overhead Power .................................................................. Add 100% to initial connection rate
Overhead power is available upon approval by the MCCA:
At the JB Hynes Convention Center, overhead 120v electrical service is available in Halls
A, B, C and certain areas of Hall D and Auditorium.
At the Boston Convention & Exhibition Center, overhead 120v electrical is limited due to
the ceiling heights. Overhead service is available under the low mechanical roof on the
East and West sides of the Halls.
If an overhead sign, truss, banner or other rigged item requires overhead 120v power, the
MCCA can provide this service in any area of the Hynes or BCEC.
If an overhead sign, truss, banner or other rigged item requires overhead 208v or 480v
power, the MCCA can provide this service in limited areas of the Hynes and BCEC.
Please contact the MCCA Exhibitor Services team for availability.
Installation & Distribution - Electrical
MCCA Electricians will provide the initial electrical power source.

Electrical Service is brought from the nearest column or floor port into the booth. The
electrical outlets or boxes are placed in the rear of the booth along the pipe & drape line.
Electrical boxes are left accessible inside floor ports for island booths with no pipe and
drape lines and no columns in their booth space.
For 208V & 480V connections, we require floor plans so that we may provide the
electrical service in a convenient location within the booth.
Exhibitors are responsible for distributing their own 120V electrical cords and plugging
in their booth equipment. Exhibitors may choose to:
o Hire labor from the General Service Contractor;
o Hire a third-party Installation & Dismantle (I&D) team to perform the
distribution work;
o Bring their own company electrician to perform distribution and hard wire
connections as long as he/she is a full-time employee of the exhibiting company.
Terms & Conditions - Electrical
The MCCA is the exclusive provider of electrical service. All electrical equipment shall
remain the property of the MCCA and may not be installed or removed by anyone other
than MCCA personnel.
All services listed include labor to install and remove said service. Rates do not include
connecting of equipment, tracing of malfunctions, special wiring, or repairs. If an
exhibitor requires additional electrical labor outside of the standard service, services will
be billed at an hourly rate with a minimum of one hour. Labor rates are based on current
wage and benefit rates and are subject to change without notice:
o Monday-Friday 8am-4pm (except holidays) $70.00
o All other times, including holidays $105.00
The use of open clip sockets, duplex or triplex attachment plugs, latex or lamp cord is
prohibited. All cords must be of the 3 wire grounded type and UL approved. Cords can
be no smaller than 12 wire or 12 gauge. Any exposed non-current carrying metal parts of
fixed equipment must be grounded.
Electrical equipment must be properly tagged and wired with complete information as to
type of current, voltage, phase, cycle, horsepower, etc.
The MCCA cannot be responsible for voltage variations of the power company.
Page 4
Frequently Asked Questions Electrical

If the MCCA doesnt run my electrical cords, and I cant do it myself, who should I send
my electrical layout plan to?
If you have booth floor plans that include electrical layouts, you should share that information
with your preferred setup personnel. If you are working with a third-party exhibit company, they
may run the cords for you. If you need to hire labor to run cords for you, the shows General
Service Contractor can help you. Typically, the General Service Contractor will include an
Electrical Cord Labor Form in the Exhibitor Kit. The MCCA is happy to keep any floor plans on
file for reference. In fact, we recommend that you forward your electrical layouts to Exhibitor
Services for all 208V and 480V connections so that we may place the initial drop in the most
convenient location possible.
How do I know if I need a 208V or 480V connection?
Most exhibitors do not require special connections like a 208V or 480V connection. Many times,
these types of electrical services are required for heavy equipment and/or specialized machinery.
Kindly consult with the equipment manufacturer, name plate rating or installation technician for
specific details. Exhibitors who bring their own distribution panels may need one of these special
connections.
How do I know how much power I need to order?
When determining how much power to order for a booth, it is helpful to know how much total
power is required for the equipment in your booth space. Below, we have outlined some standard
electrical requirements (requirements may vary).
Standard Laptop250-550 watts
Standard Desktop PC400-700 watts
Standard Plasma TV.300-400 watts
Items like laptops, standard booth lights, and televisions may be grouped together on one circuit
provided they do not exceed the overall limit of the circuit or the surge protection device. There
is some equipment that requires its own circuit to run properly. For example, a microwave or
refrigerator requires its own dedicated circuit, so a laptop and refrigerator should not use the same
power source.
I am an International Exhibitor and my equipment requires a converter to step down from
220V to 208V. Can I rent a converter from the MCCA?
The MCCA does not rent or supply power conversion equipment. Exhibitors are required to
bring their own to the show.
I cant find 208V or 480V overhead service listed on your online ordering site. How can I
order this service?
208V & 480V overhead services are limited in our convention centers. All requests for such
connections must be approved by an MCCA electrician; please contact MCCA Exhibitor Services
for more information.
Page 5
Cleaning Services
The MCCA offers a variety of cleaning services through our exclusive service contractor,
American Building Maintenance (ABM).
Cleaning Services (Per sq ft. per day)
Discount
Standard
Initial Vacuum or Mopping .........................................................................$0.28 ................ $0.35

Service includes one-time vacuum or mop prior to the first event or show day
Daily Vacuum or Mopping ...........................................................................$0.20 ................ $0.25
Service includes vacuum or mop prior to each event or show day, including the first show day, as
well as nightly wastebasket emptying. Note: The MCCA does not provide wastebaskets for
exhibitors.
Daily Vacuum or Mopping + Porter Service ..............................................$0.44 ................ $0.55
Service includes vacuum or mop prior to each event or show day, including the first show day, as
well as wastebasket emptying and booth sweep throughout show hours as needed. Note: The
MCCA does not provide wastebaskets for exhibitors.
Shampoo Service............................................................................................$0.39 ................ $0.48
Shampoo service should be ordered for the night before the first show day to ensure that the
carpet has adequate drying time.
Terms & Conditions - Cleaning

The MCCA, through its cleaning contractor American Building Maintenance (ABM), is the
exclusive provider of all cleaning services.
Frequently Asked Questions Cleaning

Will my booth be automatically vacuumed or mopped prior to the first show day?
Exhibitor booths will not be vacuumed or mopped unless the service is ordered through the
MCCA prior to the show opening.
Do I need to order both the Initial Vacuum and the Daily Vacuum if I want my booth to be
vacuumed everyday including the first show day?
No, it is only necessary to order one vacuuming/mopping service. Daily Vacuum/Mop includes
the initial, first day service. The Daily + Porter Service also includes the initial, first day service.
Shampoo service, on the other hand, may be ordered alone or partnered with any other cleaning
service.
Page 6

Why is the rate on your website different from the rate listed above?
The service rates are the same on both the form and the online order page; they are just presented
differently. The form shows the daily unit price for the service, while the online page shows the
total price for the duration of the show.
If I order cleaning service, when can I expect my carpet to be cleaned?

If the show you are attending opens in the morning, all of the cleaning usually occurs the night
before the show opening. If the show opens in the afternoon, all of the cleaning usually occurs in
the morning before show opening. Our cleaning staff will not remove visqueen (the plastic
covering) from your carpet; exhibitors are responsible for removing their own visqueen.
Page 7
Telephone Services
The MCCA offers a variety of telephone services through our experienced in-house team of
telephone technicians.
Standard Telephone Services
Discount
Standard
Single-Line Service (Analog) ....................................................................$287.00 ........... $358.00

Service includes one phone number and a complimentary simple handset. Line usage included.
Multi-Line Service (Digital) .....................................................................$417.00 ............ $521.00
Service includes one phone number with multiple line appearances and rental of one digital
display phone. Equipment must be returned at the close of the show. Line usage included.
Speaker Phone Service (Analog) .............................................................$320.00 ............ $400.00
Service includes one phone number and rental of one speaker phone. Equipment must be
returned at the close of the show. Line usage included.
Polycom Speaker Phone Service (Analog)...............................................$371.00 ............ $464.00
Service includes one phone number and rental of one polycom speaker phone. Equipment must
be returned at the close of the show. Line usage included.
Fax Machine Phone Service (Analog) ......................................................$422.00 ............ $528.00
Service includes one phone line and rental of a plain paper fax machine equipped with copy
capabilities. Line usage included.
Additional Telephone Services & Equipment
Discount
Standard
Call Waiting (per phone line) .....................................................................$50.00 .............. $62.50

Allows user to know when another call is coming in.
Voice Mail (per phone line) ........................................................................$50.00 .............. $62.50
Allows user to setup a custom greeting and receive messages from incoming callers.
ISDN/BRI Service ......................................................................................$300.00 ............ $375.00
ISDN lines support video and CODEC applications. ISDN lines can be arranged by contacting
Exhibitor Services two weeks prior to show. Exhibitors can select one of two long distance
carriers: AT&T or MCI. Line usage will be billed per the selected carriers rate after the close of
the show.
Polycom Videoconference Rental w/IP Connect Service ...................$1,100.00 ......... $1,600.00
This service is used to connect from the MCCAs facility to an external/remote site with like IP
video conferencing capabilities. Service includes IP connectivity for video conferencing. The
distant video equipment must be IP compatible.
Polycom Videoconference Rental w/ISDN ..........................................$2,000.00 ......... $2,500.00
This service is used to connect from the MCCAs facility to an external/remote site with like
ISDN video conferencing capabilities. This service includes three 128k ISDN lines. Line usage
will be billed per the selected carriers rate after the close of the show.
Page 8
Installation & Connections - Telephone
Telephone Service is brought from the nearest column or floor port into the booth.
MCCA phone technicians typically provide a line that is long enough to run anywhere in
your booth. Exhibitors may have their preferred setup personnel run their phone cord(s)
under the carpet to desired locations, or they may hire the general service contractor to do
so.
All telephone equipment can be picked up at the MCCA Exhibitor Services Desk.
Terms & Conditions - Telephone
The MCCA is the exclusive provider of all telephone services. All telephone equipment
shall remain the property of the MCCA and may not be installed or removed by anyone
other than MCCA personnel.
All MCCA telephone equipment (except simple analog handset) must be returned to the
MCCA Exhibitor Service Desk at the close of the show. Failure to return MCCA phones
will result in a replacement fee.
exhibitor requires additional telephone labor outside of the standard service, services will
Frequently Asked Questions Telephone

How do I know if I need a single-line or a multi-line service?
Single-line phones are just like most household phones. They can be used for fax lines, credit
card machines, standard telephones, and even to dial-up internet service (although we do not
recommend this method of internet connectivity).
I have a wired credit card machine. Do I need to program anything specific for the
machine to work on your single-line service?
Yes. Please preprogram your machine to dial 9 before your credit card companys number.
How do I receive my phone number, dialing instructions, and phone/fax equipment?
Please visit the MCCA Exhibitor Services desk onsite to pick up your equipment. At this time
you will receive assigned phone numbers and dialing instructions. This information can also be
provided ahead of time if requested through MCCA Exhibitor Services.
How can I place international calls on my phone line?If you wish to place international calls
on your phone line, please contact MCCA Exhibitor Services prior to move-in to submit this
request. Otherwise, all phones will be limited to local and US numbers.
Page 9
Internet & Technical Services

The MCCA offers a wide variety of Internet and technical services through our experienced inhouse team of technicians.
Wired Internet Connections
Exhibitors who order wired internet drops are provided with one internet connection and
assistance, as needed, from our Internet Help Desk staff. All MCCA Internet services include one
initial line regardless of how many IPs come with the service. To have more than one computer
connected at one time, exhibitors may bring their own switch or hub device and cables, or they
may rent a switch from the MCCA.
Automatic Configuration
Automatically configured lines are designed to plug & play.
Discount
Standard
200 Kbs Shared Service.............................................................................$815.00 ......... $1,019.00

This is a shared service with two (2) private IP addresses. Other exhibitors who have ordered the
200 Kbs will share the same network. We recommend this service for a casual user looking to
showcase a simple product webpage or browse the internet.
Manual Configuration
Discount
Standard
Manually configured services require some data entry of IP addresses into the computer before
the computer may access the internet.
300 Kbs Managed Service ......................................................................$1,175.00 ......... $1,468.75
The 300 Kbs comes with 1 public IP address for use on one computer with the option to purchase
additional IPs for additional computers. We do not recommend adding more than 4 additional IPs
to the 300 Kbs. If exhibitors require more than 5 computers, we recommend upgrading to the
next wired service.
500 Kbs Managed Service ......................................................................$1,875.00 ......... $2,344.00
The 500 Kbs has more bandwidth than the 300 Kbs and includes 11 public IP addresses, a private
VLAN, and subnet.
750 Kbs Managed Service .....................................................................$2,500.00 ......... $3,125.00
The 750 Kbs has more bandwidth than the 500 Kbs and includes 18 public IP addresses, a private
VLAN and subnet.
1.54 Mbps Managed Service .................................................................$4,100.00 ......... $5,125.00
The 1.54 Mbps service is equivalent in bandwidth to a T-1 line, or a DS1 line. This service
includes 27 public IP addresses, a private VLAN and subnet. The 1.54 Mbps can carry both
voice and data traffic.
3 Mbps Managed Service...................$6,720.00..$8,400.00
The 3 Mbps has more bandwidth than the 1.54 Mbps service and includes
a private VLAN and subnet. Public IP addresses are available upon request.
5 Mbps Managed Service .....................................................................$10,000.00 ....... $12,500.00
The 5 Mbps has more bandwidth than the 3 Mbps service and includes a private VLAN and
subnet. Public IP addresses are available upon request.
Page 10

Additional Internet Services & Equipment
Discount
Standard
Additional Public IP Address ...................................................................$148.00 ............ $185.25

This service is available only with our managed services. It allows for any additional device to be
networked into that same wired service using a switch and cables. The MCCA does not supply
additional cables with this service.
Copper Patch / Booth to Booth Connection ............................................$336.00 ............ $420.00
Copper Patch is a method of connecting computers or network equipment that may be in different
locations in the facility. Copper patches can transmit data, audio, and video.
Fiber Patch / Booth to Booth Connection................................................$470.00 ............ $587.50
Fiber Patch is a method of connecting computers or network equipment that may be in different
locations in the facility. Fiber patches can transmit data, audio, and video.
Extend Outside T1 or T3 Service ..........................................................$1,000.00 ......... $1,200.00
With this service, the MCCA will extend an outside T1 or T3 service from our demarcation point
to the Exhibitor booth. Exhibitor is responsible for making all arrangements from the outside
service provider (e.g., Verizon, AT&T, etc.).
Switch - 8 Port............................................................................................$104.00 ............ $130.00
This switch can connect up to 8 computers or devices together, giving all access to the internet
service ordered.
Switch - 24 Port..........................................................................................$156.00 ............ $195.00
This switch can connect up to 24 computers or devices together, giving all access to the internet
service ordered.
25 CAT 5e Cable ........................................................................................$45.00 .............. $56.00
50 CAT 5e Cable ........................................................................................$61.00 .............. $76.75
100 CAT 5e Cable ......................................................................................$96.00 ............ $120.00
Technical Services
Discount
Standard
Cable TV Service .......................................................................................$245.00 ............ $306.50

Cable TV service is basic business cable service provided by Comcast Cable. Service is provided
to booths from floor boxes or columns.
CATV Tuner Rental ....................................................................................$56.00 .............. $70.00
For TVs that are not cable-ready (including some plasmas), the CATV tuner interprets the signal
and allows you to tune the signal. It functions similar to your cable box at home. Equipment must
be returned at the close of the event, otherwise a replacement fee will be charged.
CATV Tap Box Rental ..............................................................................$200.00 ............ $250.00
A distribution box which allows up to 16 CATV feeds from a single cable tap. Equipment must
be returned at the close of the event, otherwise a replacement fee will be charged.
Page 11

Broadcast Video Service via TV-1 ........................................................$2,000.00 ......... $2,500.00
TV-1 provides a one-way transport of a single video signal and up to four associated 15 kHz
audio signals. The service eliminates the need for broadcasters to send a microwave or satellite
uplink truck to the news or event location.
For advanced Technical Service offerings, consult the online ordering site or contact MCCA
Exhibitor Services.
Installation & Connection Internet & Technical
MCCA technicians will provide one initial network cable.

Internet Service is brought from the nearest column or floor port into the booth.
All MCCA internet services come with one initial line regardless of how many IPs come
with the service. To have more than one computer connected at one time, exhibitors may
bring their own routing device and cables or may rent a switch and purchase cables from
the MCCA.
Exhibitors are required to distribute their own internet cables.
Exhibitors may choose to:
o Hire labor from the General Service Contractor or ;
o Hire a third-party Installation & Dismantle (I&D) team to perform the
distribution work.
Terms & Conditions Internet & Technical
The MCCA is the exclusive provider of internet services.

All MCCA switch rentals must be returned to the MCCA Exhibitor Service Desk at the
close of the show. Failure to return MCCA switches will result in a replacement fee.
All services listed include labor to install and remove said service. Services do not
include connecting of equipment, tracing of malfunctions, special wiring, or repairs. If
an exhibitor requires additional internet labor outside of the standard service, services
will be billed at an hourly rate with a minimum of one hour. Labor rates are based on
current wage and benefit rates and are subject to change without notice:
o Tech Rep Monday-Friday 8am-4pm (except holidays) $100.00
o Tech Rep All other times, including holidays $150.00
o Network Engineer Monday-Friday 8am-4pm (except holidays) $130.00
o Network Engineer All other times, including holidays $195.00
The MCCA will provide an Ethernet connection to a shared data network attachment for
the use of Exhibitors directors, officers, employees and guests during the official dates
of specified show.
Exhibitor will be responsible for providing all hardware, software and other equipment
and facilities needed to connect to the Ethernet and to use network attachment.
The network attachment provided by the MCCA may be used only by the Exhibitors
directors, officers, employees and guest, agents, or consultants. The MCCA network will
facilitate communications between the companys authorized users and entities reachable
through the national internet.
The Exhibitor will promote efficient use of provided networks to minimize and avoid
unnecessary network traffic and interference with the work of other users on
interconnected networks.
Page 12
Users of MCCA networks shall not disrupt any of the MCCA networks or any other
MCCA associated networks.
MCCA networks shall not be used to transmit any communication where the meaning of
the message, or its transmission or distribution, would violate any applicable law or
regulation or would be highly offensive to the recipient of recipients thereof. Mass
distribution of any message, including advertising, may not be broadcast or otherwise
sent on an intrusive basis to any user of the MCCA network or any directly or indirectly
attached network. When requested by a user of the networks, product information and
other commercial messages are permitted to be transmitted. Discussion of a products
relative advantages and disadvantages by users of the product and vendors response to
those who pose questions about their products may be made available over the MCCA
networks. Interpretation application and possible modification shall be within the sole
discretion of MCCA.
MCCA does not make any express of implied warranty of any kind specifically.
There is no express or implied warranty of merchantability or fitness for a
particular purpose for the services to be provided. The protocol used on the MCCA
network call for end to end verification of the accuracy of any message and such
verification is the sole responsibility of the purchasing company. Similarly, these
protocols provide for end to end verification of the receipt of all the data that is
transmitted. MCCA will not be responsible for any loss of data from delays, nondeliveries, incorrect deliveries, service interruptions, including those caused by the
negligence, errors or omissions of the MCCA, or other losses or damages. Use of
information obtained via the services provided hereunder is at purchasing companys
own risk. Exhibitor is responsible for (a) the accuracy and/or quality of the information
obtained or data transmitted through the MCCA network and (b) assuring that each
message purchasing company sends or receives has been received.
MCCA shall not be liable to Exhibitor for any damage arising from any event that is out of
the control of the MCCA. Neither shall the MCCA be liable to Exhibitor for indirect,
special, incidental, exemplary, consequential or any other form of money damage,
including, but not limited to, lost profits, or of the loss of data or information of any kind,
however caused, and arising out of or in connection with the performance of MCCA, or the
provision of services or performance hereunder, whether based in contract, tort, or any
other legal theory, and whether or not MCCA has been made aware of the possibility of
such damages.
In no event shall liability exceed a refund of amounts actually paid to MCCA by
Exhibitor for this network attachment.
The network attachment shall be made available to Exhibitor by MCCA before the
beginning through the end of the specified conference.
The MCCA will provide a network attachment via an Ethernet connection at the
Exhibitors booth. At its own expense, the Exhibitor is responsible for providing the
computer, attachment to Ethernet, electric power and all other hardware and software
required to use the network attachment.
Page 13

Frequently Asked Questions Internet & Technical
Do you have wireless internet?
The MCCA offers free wireless internet service throughout meeting rooms, lobbies, and expo
halls; just open your internet browser and look for the BCEC or Hynes Wireless Network. This
service is designed for casual users and not guaranteed. If you are relying on the internet to
showcase your product or services we strongly recommend a wired internet connection for
guaranteed service.
I see that you dont offer hubs for sale. What is the difference between a hub and a switch?
Can I bring my own hub or switch?
The MCCA offers switch devices for sale instead of hubs because switches are known to provide
better performance with a lower failure rate. Exhibitors are welcome to provide their own hub or
switch for all internet services.
What is bandwidth and how do I know how much I need?
Bandwidth is the size of the pipe that data can traverse. The bigger the bandwidth, the faster
data can be transferred. So, the 500 Kbs has more bandwidth than a 300 Kbs. To find out how
much bandwidth you require, please consult with a technical representative in your company or
look for program specifications listed with any demonstrations or downloads you plan to run.
I need to access my companys network while Im exhibiting at your facility. Which service
will allow me to do this?
Exhibitors who need to connect remotely to their companys network using a VPN (Virtual
Private Network) with authentication information like passwords, certificates, or tokens should
choose a 300 Kbs service or higher. While the 200 Kbs does allow exhibitors to use a VPN,
some VPN clients have experienced difficulty connecting because the 200Kbs service uses NAT
(Network Address Translation). NAT is a process by which the MCCA can provide thousands of
IP addresses to clients while only using a few real internet routable addresses.
What is a VLAN?
A VLAN (Virtual Local Area Network) allows a network of computers to behave as if they are
connected to the same service even though they may actually be physically located in different
areas around the facility. One of the biggest advantages of a VLAN is that when a computer is
physically moved to a different location, it can stay on the same VLAN without any hardware
reconfiguration.
I ordered a switch and cables, how and when do I get them?
When you are ready for your switch and internet cables, please visit the MCCA Exhibitor
Services Desk.
Page 14
Rigging Services
The MCCA provides rigging and overhead lighting services through our service contractor,
JCALPRO.
Planning Ahead for Rigging & Lighting Services
Diagrams and booth layouts are essential for planning rigging and lighting services. In order to
ensure efficient delivery of required services, Exhibitors must submit rigging plots, drawing,
blueprints, or engineers certification with their orders to the MCCA Exhibitor Service
Department. Diagrams must include the location, dimensions and weight, and the height from the
floor to the top of the suspended item. Diagrams must also show booth outline with aisles or
neighboring booths marked for reference and orientation.
Package Rigging Solutions
Discount
Standard
The MCCA offers package rigging solutions for Exhibitors with basic and straight forward sign
hanging needs. To qualify for the packages, Exhibitors must be flexible with regards to days and
times of load-in and take-down.
Basic Rigging Package ...........................................................................$1,550.00 ......... $1,684.00
This package includes all lifts, labor, and rigging equipment (cables, pipes, and hardware)
necessary to install and take down one sign/banner weighing less than 150lbs and measuring less
than 20 in length or diameter. The package service is provided during standard service hours,
Monday-Saturday 7am 12am, except holidays. If service is required outside these times, then a
Team Labor Hour must be ordered in addition to the package.
Electrical Rigging Package ....................................................................$1,794.00 ......... $1,988.00
This package includes the Basic Rigging Package plus labor to connect electrical service to an
Exhibitor sign/banner. Overhead electrical service for rotator, motor or lighted sign must be
ordered separately. Please see Electrical services section for details.
Team Labor Hour .....................................................................................$244.00 ............ $304.00
Exhibitors may request rigging service on Sundays, holidays or outside the package service hours
(Monday-Saturday 7am 12am). In this case, a Team Labor Hour must be ordered for each
rigging package ordered. In addition, when receiving a custom quote for rigging and lighting,
team labor hours will be quoted for all labor hours required that are not covered by the Rigging
Packages such as building of truss, focusing and attachment of lights, and lighting maintenance.
Custom Rigging & Lighting Solutions
The MCCA/JCALPRO also offers customized rigging and lighting solutions for Exhibitors with
more complex or unique requirements. This option is best suited for Exhibitors with larger signs,
multiple signs, and/or overhead lighting needs.
Custom Rigging and Lighting Solutions still require flexibility in load in and load out time. If
you require a specific load in or load out day and/or time, hourly rates may apply (see Terms and
Conditions Rigging below).
Custom Rigging & Lighting solutions may only be ordered with a pre-arranged quote. Please
contact JCALPRO at 1-617-954-2345 to initiate this process. Quotes will be issued in an easy-toorder format, and will typically include a base Rigging Package for labor charges and some
combination of the following items as necessary.
Page 15

Custom Rigging Solutions
Discount
Standard
Truss
A truss is an aluminum structure used to create a lower ceiling to hang lighting or other
suspended items. It is available in 5, 8, or 10 sections which can be attached to create desired
lengths or height.
Truss 5 Section Silver 12x12 Box .......................................................$25.00 .............. $30.00
Truss 8 Section Silver 12x12 Box .......................................................$40.00 .............. $48.00
Truss 10 Section Silver 12x12 Box .....................................................$50.00 .............. $60.00
Truss 5 Section Black 12x12 Box .......................................................$35.00 .............. $42.00
Truss 8 Section Black 12x12 Box .......................................................$56.00 .............. $67.00
Truss 10 Section Black 12x12 Box .....................................................$70.00 .............. $84.00
Truss 5 Section Silver 20.5x20.5 Box .................................................$45.00 .............. $54.00
Truss 8 Section Silver 20.5x20.5 Box .................................................$72.00 .............. $86.00
Truss 10 Section Silver 20.5x20.5 Box ...............................................$90.00 ............ $108.00
Corner Block
A corner block is an aluminum piece that attaches to truss to create a right angle.
Corner Block Silver 12x12 Box ...........................................................$50.00 .............. $60.00
Corner Block Black 12x12 Box ...........................................................$65.00 .............. $78.00
Corner Block Silver 20.5x20.5 Box .....................................................$70.00 .............. $84.00
Base Plate .....................................................................................................$35.00 .............. $42.00
A base plate is used as a stand for ground supported truss or poles.
Rotator........................................................................................................$150.00 ............ $180.00
A rotator is a motor used to rotate a hanging sign.
Motor ..........................................................................................................$150.00 ............ $180.00
A motor is a motorized pulley that is rigged to the ceiling and attached to truss to achieve a
desired height. Motors are also used to safely suspend heavier items that cannot be supported by
cables alone. Motors are available in ton, ton, and 1 ton capacities.
Cheeseboro .....................................................................................................$6.00 ................ $7.00
A cheeseboro is a clamp used to attach two pieces of truss or pipe together.
Grapple .........................................................................................................$12.00 .............. $14.00
A grapple is a connector that allows you to make a 90 degree connection between trusses.
Lighting Fixtures
Discount
Standard
A variety of lighting options are available to brighten exhibit space. While lights cannot be
attached directly to our ceiling, lighting can be suspended above exhibit space by utilizing truss
and motors.
Page 16

Source 4 Par (575 watt, 750 watt) ..............................................................$35.00 .............. $42.00
This fixture is best used to create a wash effect or cover a larger area with light. It is available in
575 watt or 750 watt. Lenses are available in Very Narrow (VNSP), Narrow (NSP), Medium
(MFL), Wide (WFL).
Source 4 Leko (575, 750 watt) ....................................................................$45.00 .............. $54.00
This fixture is best used to create a spot light or to highlight specific spaces or objects. It is
available in 575 watt or 750 watt. Lenses come in 19, 26, 36, 50 degrees to achieve the desired
illumination from the light.
Par 64 (1000 watt)........................................................................................$30.00 .............. $36.00
The Par 64 will deliver similar results as the S4 Par, but there are no options for additional lenses.
They are available in 1,000 watts.
Custom Lighting Solutions
Discount
Standard
Lighting kits include a combination of Lekos, Source 4 Pars and Par 64s based on layout and
design requirements. Price includes fixtures, fixture accessories and all necessary cables.
Dimmer/control and labor are not included and must be ordered separately. Special Orders for
larger kits are available upon request.
Small Lighting Kit (4-6 lights) .................................................................$185.00 ............ $212.00
Medium Lighting Kit (7-11 lights) ..........................................................$325.00 ............ $390.00
Large Lighting Kit (12-15 lights) ............................................................$450.00 ............ $540.00
X-Large Lighting Kit (16-20 lights) ........................................................$550.00 ............ $660.00
Dimmer Racks & Lighting Controls
Discount
Standard
These items are optional with individual fixtures or small lighting kits, but mandatory with larger
lighting kits. The dimmer rack is a large outlet that all lights plug into to create a central
control location. A dimmer rack, depending upon size, can be placed in a booth or attached to the
truss and kept in the air. The lighting console/control plugs into the dimmer rack to dim or
control individual lights, groups of lights, or all lights at once.
Electrical service is not included and must be ordered separately.
Dimmer Control 1.2 x 4...............................................................................$80.00 .............. $96.00
Dimmer Control 2.4 x 12...........................................................................$150.00 ............ $180.00
Dimmer Control 2.4 x 24...........................................................................$320.00 ............ $384.00
Terms & Conditions - Rigging
Hynes Rigging: JCALPRO is the exclusive rigging vendor at the Hynes Convention
Center if a sign requires a motor, electrical rigging, and/or truss, otherwise, the exhibitor
may hire the general service contractor to hang signage.
BCEC Rigging: JCALPRO is the exclusive rigging vendor at the Boston Convention &
Exhibition Center (BCEC). If an exhibitor is exhibiting at the BCEC and requires rigging
services for the booth, JCALPRO is the only vendor authorized to hang signs, banners, or
lighting in the booth space.
If an Exhibitor requires specific load-in/load-out dates and/or times, then a base rigging
package may not be applicable. In this case, a special quote for required crew and lift
equipment will be prepared using the following hourly labor and weekly lift rental rates:
Page 17
Hourly Labor
Items
Crew Chief
Head Rigger
Rigger
Dept Head
Stagehand
Mon-Sat 7am-12am
(except holidays)
$95.00
$95.00
$82.00
$72.00
$67.00
Weekly Lift Rental Items

24- 32 Scissor Lift
40- 45 Boom Lift
60 Boom Lift
Sundays 7am-5pm
and holidays
$142.50
$142.50
$123.00
$108.00
$100.50
Sundays after 5pm,

all days 12am-7am
$190.00
$190.00
$164.00
$144.00
$134.00
Rate
$600.00
$950.00
$1,550.00
All rigging must conform to the rules, regulations, and facility limitations of the MCCA
and any show management regulations.
All equipment, signs, products, etc. must be designed to suspend safely. Care must be
taken to use only rated rigging hardware when designing, constructing or purchasing such
items. Any equipment, signs, products etc. deemed to be unsafe for overhead suspension
by MCCA/JCALPRO will be substituted or denied.
The use of any type of tape/adhesive for attaching signs, banners, or decorations to the
building walls or decorative surfaces is not permitted.
All assembly of equipment, signs, products necessary prior to hanging, etc., will be the
responsibility of the Exhibitor.
Failure by Exhibitor to submit accurate diagrams prior to load-in will delay set-up and
could incur additional cost.
Frequently Asked Questions Rigging

How do I know if I qualify for the Basic Rigging Package Rate?
Find out the dimensions and weight of your sign. If your sign weighs less than 150 pounds and is
less than 20 in length or diameter and does not require electrical rigging, truss, or motors, you
will qualify for the Basic Rigging Package. If your sign is motorized or needs electrical rigging
(for example a rotating sign or a sign with lights), you qualify for the Electrical Rigging Package.
Can I order lighting to be suspended from the ceiling?
If you would like to order lights to brighten up your booth or illuminate specific objects, you will
need to get a quote from JCALPRO. In most cases, lights cannot be attached to our ceilings.
Instead we can provide you with truss, using motors, to create a lower ceiling and then hang
lights from that truss. We will require a diagram showing your booth layout and exactly what
you want illuminated in order to put together a quote.
Page 18

Do I ship my sign to you to put it together?
No. Although JCALPRO provides labor to hang the sign, the General Service Contractor (GSC)
handles all shipments. You may build your sign or hire the GSC to put it together for you. When
the sign has arrived at the building and has been assembled, we will hang it for you. Be sure to
keep this in mind when making your time and day requests for sign hanging.
Can I request load in and load out times?
Yes, the Rigging Order Form has a space for you to indicate your preferred up and down times.
Please note that your preferred timing is not guaranteed; however, we do try our best to cater to
your requests. If you absolutely need a specific install or take down time, additional charges will
apply. If you do not provide a diagram or layout prior to load-in, then you may experience set-up
delays and additional cost.
What type of diagrams should I send?
The most useful diagrams are on a proportioned grid to show the dimensions of the booth, the
exact desired placement of hanging items, and orientation of the booths around yours. As a
general rule, pictures from previous shows and pictures of the sign only are not as helpful as
current diagrams of the entire booth space with the placement, height, and weight of the sign(s) or
hanging item(s).
Page 19
Plumbing Services
The MCCA offers a variety of plumbing services through our experienced in-house team of
plumbers.
Water and Drain Services
Discount
Standard
Water - Individual Connection.................................................................$299.00 ............ $374.00

Water service is available at approximately 75 PSI with up to supply line. Water flows at five
gallons per minute.
Additional Water Connections .................................................................$175.00 ............ $219.00
Exhibitors requiring more than an individual water connection should order each additional
connection as needed.
Drain Individual Connection .................................................................$299.00 ............ $374.00
The MCCA can provide waste drain connections up to line size.
Additional Drain Connections ..................................................................$160.00 ............ $200.00
Exhibitors requiring more than an individual drain connection should order each additional
connection as needed.
Fill and Drain 0-100 Gallons ....................................................................$150.00 ............ $187.50
Exhibitors that need equipment to be filled with water at the beginning of a show and emptied at
the end of a show should order a Fill and Drain service. Please visit the MCCA Exhibitor
Services desk when equipment is ready to be filled.
Each Additional 500 Gallons ....................................................................$104.00 ............ $130.00
Sink Rentals
Discount
Standard
Cold Water Sink Rental ............................................................................$600.00 ............ $750.00

Cold water sink rental includes a single-tub basin (20L x 24W x34H), one water connection,
and one drain connection. Legs allow the units to sit 34 above the floor.
Small Hot & Cold Water Sink Rental .....................................................$800.00 ......... $1,000.00
Small Hot & Cold water sink rental includes a single-tub basin (20L x 24W x34H), a hot
water heater (6 gallon capacity), dedicated power, two water connections, and one drain
connection.
Large Hot & Cold Water Sink Rental ..................................................$1,000.00 ......... $1,250.00
Large Hot & Cold water sink rental includes a 3-tub basin (57L x 24.5W x43H), a hot water
heater (6 gallon capacity), dedicated power, two water connections, and one drain connection.
This service is available in specific areas of the exhibition hall. Please contact MCCA Exhibitor
Services for more information.
Page 20

Compressed Air and Gases
Discount
Standard
Compressed Air Individual Connection ...............................................$365.00 ............ $456.00

Compressed Air is delivered at approximately 110 psi and a dew point of 35 degrees F (medical
instrument quality).
Additional Connection ..............................................................................$188.00 ............ $235.00
Exhibitors who require more than an individual connection should order additional connections as
needed.
Other Compressed Gases
The MCCA provides a variety of bottled gases. The most commonly ordered gases are listed
below. If other gases not listed are required, the exhibitor should contact MCCA Exhibitor
Services. Flammable gases are not permitted in MCCA facilities.
20 Lbs Dry or Liquid CO2 .......................................................................$154.00 ............ $184.50
50 Lbs Dry or Liquid CO2 ........................................................................$167.00 ............ $200.50
Dry Nitrogen 300 ft3 ..................................................................................$206.00 ............ $247.75
Installation & Connections - Plumbing
Plumbing Service is brought from the nearest column or floor port into the booth.
Air and Water connections are available in limited locations on the exhibit floor.
Connection sizes and booth locations all factor into planning to supply air and water to
exhibitors. Please provide a floor plan of the exhibit space indicating locations that
require air or water service as well as connection requirements well in advance of
exhibitor move-in.
Terms & Conditions - Plumbing
The MCCA is the exclusive provider of all plumbing services. All plumbing equipment
shall remain the property of the MCCA and may not be installed or removed by anyone
other than MCCA Personnel.
Exhibitors are not permitted to fill or drain their own equipment, use individual air
compressors, or bring their own compressed gases from an outside vendor.
exhibitor requires additional plumbing labor outside of the standard service, services will
Page 21

Frequently Asked Questions Plumbing
Do all water connections need a drain?
While most water connections do require a drain service, there are some cases where the drain is
unnecessary. When the water provided is being consumed or evaporated, a drain is not needed.
For example, exhibitors using water service for a coffee machine do not need to order a drain
because the water is being consumed.
Will you provide the fittings and hoses for my water and drain connections?
To ensure that your booths equipment runs properly we ask that you supply your own regulators,
filters, and hoses.
When would I need to order a Fill and Drain Service?
Some of the most common reasons exhibitors order fill and drain are for items like fish tanks,
pools, tubs for display, or running water displays. We use large hoses to fill vessels requiring
water and then use existing drains in the floor to remove the water at the end of the show.
Exhibitors are not permitted to bring their own water or use MCCA sinks to fill their own
equipment.
My booth requires a sprinkler system. What plumbing service should I order?
If your booth requires a sprinkler system, you will need to order an individual water connection
specifically for this purpose.
My exhibitor kit says I need to order a hand washing unit because I am planning to prepare
food in my booth. Do you provide these units?
Levy Restaurants, our exclusive in-house catering company, can provide a hand washing unit that
includes a small hand washing sink, paper towels, soap, and a discard bucket. Please consult your
exhibitor kit for Levy Restaurants information or contact them directly at BCEC (617-954-2382)
or Hynes (617-954-2284).
Do you allow Exhibitors to bring Helium balloons into your buildings?
No, unfortunately we do not allow exhibitors to bring helium balloons into the buildings.
Page 22
Security Services
The MCCA is the preferred provider of security booth coverage for exhibitors. If your event
designates another security vendor for booth coverage, you may choose to order through the
events preferred provider as detailed in your exhibitor kit.
Security Guard (Booth)
Discount
Standard
Per Hour per Officer ...................................................................................$18.00 .............. $20.00

The MCCA offers uniformed public safety officers to cover shows and events. Officers are
scheduled at a 4-hour minimum and are available from move-in to move-out, around the clock.
Orders must be placed at least 48 hours in advance of the requested service date.
Frequently Asked Questions Security
When do you recommend ordering security for an exhibitor booth?
Our public safety department strongly suggests ordering security for booths planning to have VIP
celebrity appearances, book signings etc., to monitor crowd control and escort as needed. Also,
exhibitors with expensive or rare equipment in their booths may consider security for the
overnight hours between show end and the next days show start.
Is there general overnight security in the exhibit hall?
The MCCA provides 24 hour security coverage for the facility; however, security coverage for
the exhibit hall is determined by the show organizer and may vary from event to event.
Page 23
Appendix A Service Order Forms

The following MCCA order forms may not be reproduced without express written consent from
the MCCA.
Index
Request for Exhibitor Electrical Services

Request for Exhibitor Cleaning Services
Request for Exhibitor Telephone, Internet & Technical Services
Request for Exhibitor Rigging & Lighting Services
Request for Exhibitor Plumbing Services
Request for Exhibitor Security Services
Page 24
Massachusetts Convention Center Authority

Exhibitor Order Form - Electrical Services
Effective July 1, 2013
By submitting this order form, Exhibitor acknowledges and accepts all Policies, Terms & Conditions for service as set forth in
the MCCA Exhibitor Ordering Guide available at www.massconvention.com/exhibitorguide.
To qualify for discount rate, request and payment must be received 21 days prior to show/ event opening.
PLEASE PRINT OR TYPE: Incomplete information will delay processing.
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EVENT OR SHOW DATE(S):______________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
CITY: ______________________________ STATE: __________ ZIP: ___________ COUNTRY: _________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERED BY/TITLE: __________________________________________________________ DATE: ______________________
SHOW SITE CONTACT: ________________________________________ CONTACT PHONE: (_____)_____________________
STANDARD ELECTRICAL CONNECTIONS: 120 VOLT
REGULAR SERVICE
DESCRIPTION
DISCOUNT
RATE
STANDARD
RATE
500 Watt Box (5 amps)
$111.00
$139.00
$146.00
$182.00
4000 Watt Box (20 amps x 2)
$211.00
QTY
ADDITIONAL SERVICES AVAILABLE AS ADD-ONS

QTY
QTY
OVERHEAD
SERVICE*
QTY
COMBINED
24-HOUR &
OVERHEAD
+50% rate
+100% rate
+150% rate
$183.00
+50% rate
+100% rate
+150% rate
$227.00
+50% rate
+100% rate
+150% rate
$263.00
+50% rate
+100% rate
+150% rate
SPECIAL ELECTRICAL CONNECTIONS: 208 VOLT & 480 VOLT

REGULAR SERVICE
DESCRIPTION
24-HOUR
SERVICE
ADDITIONAL SERVICES AVAILABLE AS ADD-ONS
STANDARD
RATE
208V Single Phase 30 Amp
$318.00
$397.00
+50% rate
+100% rate
+150% rate
$606.00
$757.00
+50% rate
+100% rate
+150% rate
$930.00
$1,163.00
+50% rate
+100% rate
+150% rate
208V Three Phase 30 Amp
$576.00
$720.00
+50% rate
+100% rate
+150% rate
$870.00
$1,087.00
+50% rate
+100% rate
+150% rate
$1,380.00
$1,724.00
+50% rate
+100% rate
+150% rate
$2,632.00
$3,289.00
+50% rate
+100% rate
+150% rate
$4,648.00
$5,809.00
+50% rate
+100% rate
+150% rate
$877.00
$1,096.00
+50% rate
+100% rate
+150% rate
$1,521.00
$1,901.00
+50% rate
+100% rate
+150% rate
$2,808.00
$3,510.00
+50% rate
+100% rate
+150% rate
$5,581.00
$6,976.00
+50% rate
+100% rate
+150% rate
$32.00
$40.00
30 Round Extension Cord
QTY
24-HOUR
SERVICE
QTY
OVERHEAD
SERVICE*
COMBINED
24-HOUR &
OVERHEAD
DISCOUNT
RATE
QTY
TOTAL DUE
QTY
TOTAL DUE
TOTAL DUE $ ________

To pay with a MasterCard, Visa or American Express, you may order online at www.massconvention.com.
To pay with a check, send a check payable to Massachusetts Convention Center Authority and this form to:
EXHIBITOR SERVICE CENTER
MASSACHUSETTS CONVENTION CENTER AUTHORITY
415 SUMMER STREET
BOSTON, MASSACHUSETTS 02210
617-954-2230 exhibitorservices@massconvention.com
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY

RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:

Exhibitor Order Form - Cleaning Services
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
DISCOUNT RATE
(PER SQ FT
PER DAY)
STANDARD RATE
(PER SQ FT
PER DAY)
1. INITIAL VACUUM OR MOPPING (Before first event day only)
$0.28
$0.35
2. DAILY VACUUM OR MOPPING (For all event days including the first day)
$0.20
$0.25
3. DAILY VACUUM OR MOPPING PLUS PORTER SERVICE (For all event days,
includes periodic wastebasket pick up & sweep of booth during event hours)
$0.44
$0.55
# OF DAYS
TOTAL DUE
BASIC CLEANING SERVICES
SERVICE
(CHECK ONE
ONLY)
TYPE
(CHECK ONE)
BOOTH SIZE: TOTAL SQUARE FEET

TOTAL SQ. FT.
LENGTH
WIDTH
(90 MIN.)
1
2
3
Vacuum
Mop
__ x __ = _____ x __ x ___ = $_____
RATE PER
SQ. FT.
SPECIAL CLEANING SERVICES

BOOTH SIZE: TOTAL SQUARE FEET
SHAMPOO SERVICE
(Before first event day)
LENGTH
WIDTH
TOTAL SQ. FT.

(90 MIN.)
__ x __ = ____ x
DISCOUNT
RATE
(PER SQ FT
PER DAY)
STANDARD
RATE
(PER SQ FT
PER DAY)
$0.39
$0.48
TOTAL DUE
GRAND TOTAL DUE $____________

415 SUMMER STREET
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY

RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:

Exhibitor Order Form Telephone, Internet & Technical Services
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
TELEPHONE SERVICE
STANDARD TELEPHONE SERVICES
QTY
DISCOUNT RATE
STANDARD RATE
$287.00
$417.00
$320.00
$371.00
$422.00
$358.00
$521.00
$400.00
$464.00
$528.00
DISCOUNT RATE
STANDARD RATE
$50.00
$50.00
$300.00
$1,100.00
$2,000.00
$62.50
$62.50
$375.00
$1,600.00
$2,500.00
Single Line Phone Service (Analog)

Multi-Line Phone Service (Digital)
Speaker Phone Service (Analog)
Polycom Speaker Phone Service (Analog)
Fax Machine Phone Service (Analog)
ADDITIONAL TELEPHONE SERVICES & EQUIPMENT
QTY
Call Waiting (Per Phone Line)

Voice Mail (Per Phone Line)
ISDN/BRI Service
Polycom Videoconference Equipment Rental w/ IP Connect Service
Polycom Videoconference Equipment Rental w/ ISDN Service
TOTAL DUE
TOTAL DUE
INTERNET SERVICES
WIRED INTERNET CONNECTIONS: AUTOMATIC CONFIGURATION
QTY
200 Kbs Shared Service

(2 private IP addresses. Gateway and other NAT devices will not function properly.)
WIRED INTERNET CONNECTIONS: MANUAL CONFIGURATION
QTY
300 Kbs Managed Service

(1 public IP address)

(11 public IP address, private VLAN and subnet)

1.54 Mbps Managed Service

3 Mbps Managed Service

(includes a private VLAN and subnet, public IP addresses available upon request)
5 Mbps Managed Service

(includes a private VLAN and subnet, public IP addresses available upon request )
DISCOUNT RATE
STANDARD RATE
$815.00
$1,019.00
DISCOUNT RATE
STANDARD RATE
$1,175.00
$1,468.75
$1,875.00
$2,344.00
$2,500.00
$3,125.00
$4,100.00
$5,125.00
$6,720.00
$8,400.00
$10,000.00
$12,500.00
Wireless Internet access is available onsite but is not recommended for exhibitor displays.
Continued on page 2
TOTAL DUE
TOTAL DUE
Exhibitor Order Form Telephone, Internet & Technical Services page 2
ADDITIONAL SERVICES & EQUIPMENT
QTY
DISCOUNT RATE
STANDARD RATE
$148.00
$336.00
$470.00
$1,000.00
$104.00
$156.00
$45.00
$61.00
$96.00
$185.25
$420.00
$587.50
$1,200.00
$130.00
$195.00
$56.00
$76.75
$120.00
DISCOUNT RATE
STANDARD RATE
Cable TV Service
$245.00
$306.50
CATV Tuner Rental
$56.00
$70.00
CATV Tap Box Rental
$200.00
250.00
$2,000.00
$2,500.00
Additional Public IP Address (not available with 200kbs service)

Copper Patch / Booth to Booth Connection
Fiber Patch / Booth to Booth Connection
Extend T1 or T3 Service
8 port
Switch
24 port
25 CAT 5e Cable
50 CAT 5e Cable
100 CAT 5e Cable
TOTAL DUE
TECHNICAL SERVICES
TECHNICAL SERVICES
Broadcast Video Service via TV-1
QTY
TOTAL DUE
TOTAL DUE: $___________
415 SUMMER STREET
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY

RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:

Exhibitor Order Form - Rigging & Lighting Services
Effective October 1, 2010
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ITEM DESCRIPTION & INFORMATION

**Description of Item (Sign, Banner, Truss, etc.):
Quantity:
Size:
Height desired from floor

to top of suspended item:
Weight:
Do any items require Electrical service (circle one)? YES NO
Indicate Service Ordered on Electrical Form:
Date When Your Item Will Be Ready for Hanging:
Preferred Move-Out Date:
PACKAGE RIGGING SOLUTIONS

SERVICE DESCRIPTION
QTY
Basic Rigging Package (Per Sign/Banner)

Electrical Rigging Package (Per Sign/Banner)
Team Labor Hour
DISCOUNT RATE
STANDARD RATE
$1550.00
$1794.00
$244.00
$1684.00
$1988.00
$304.00
TOTAL DUE
CUSTOM RIGGING SOLUTIONS - RIGGING EQUIPMENT RENTAL (REQUIRES QUOTE)

EQUIPMENT DESCRIPTION
Silver 12 x 12 Box Truss
Black 12 x 12 Box Truss
Silver 20.5 x 20.5 Box Truss
Corner Block
QTY
5 Section
8 Section
10 Section
5 Section
8 Section
10 Section
5 Section
8 Section
10 Section
Silver 12 x 12 box
Black 12 x 12 box
Silver 20.5 x 20.5 box
Base Plate
Rotator
Motor
Cheeseboro
Grapple
Continued on page 2
DISCOUNT RATE
STANDARD RATE
$25.00
$40.00
$50.00
$35.00
$56.00
$70.00
$45.00
$72.00
$90.00
$50.00
$65.00
$70.00
$35.00
$150.00
$150.00
$6.00
$12.00
$30.00
$48.00
$60.00
$42.00
$67.00
$84.00
$54.00
$86.00
$108.00
$60.00
$78.00
$84.00
$42.00
$180.00
$180.00
$7.00
$14.00
TOTAL DUE
Exhibitor Order Form - Rigging & Lighting Services page 2
CUSTOM LIGHTING SOLUTIONS LIGHTING EQUIPMENT RENTAL (REQUIRES QUOTE)

LIGHTING FIXTURES
QTY
Source 4 Par (575 watt, 750 watt)

Source 4 Leko - (575, 750 watt)
Par 64 (1000 watt)
LIGHTING KITS
QTY
Small Lighting Kit

Medium Lighting Kit
Large Lighting Kit
X-Large Lighting Kit
DIMMER RACKS & LIGHTING CONTROLS
Dimmer Control 1.2 x 4
QTY
DISCOUNT RATE
STANDARD RATE
$35.00
$45.00
$30.00
$42.00
$54.00
$36.00
DISCOUNT RATE
STANDARD RATE
$185.00
$325.00
$450.00
$550.00
$212.00
$390.00
$540.00
$660.00
DISCOUNT RATE
STANDARD RATE
$80.00
$150.00
$320.00
$96.00
$180.00
$384.00
TOTAL DUE
TOTAL DUE
TOTAL DUE
TOTAL DUE: $ ___________

We require diagrams and booth layouts for all rigging and lighting orders. See sample below.
415 SUMMER STREET
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY

RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:

Exhibitor Order Form Plumbing Services
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
WATER AND DRAIN SERVICES

SERVICE
Water
Approx 75 PSI
Up to line
Drain
Up to line
Fill & Drain
DESCRIPTION
Individual Connection
Additional Connection
0-100 Gallons
Each additional 500 gallons
QTY.
SIZE
DISCOUNT RATE
$299.00
$175.00
$299.00
$160.00
$150.00
$104.00
STANDARD RATE
$374.00
$219.00
$374.00
$200.00
$187.50
$130.00
TOTAL DUE
DISCOUNT RATE
STANDARD RATE
TOTAL DUE
$600.00
$750.00
$800.00
$1,000.00
DISCOUNT RATE
$365.00
$188.00
$154.00
$167.00
$154.00
$167.00
$206.00
STANDARD RATE
$456.00
$235.00
$184.50
$200.50
$184.50
$200.50
$247.75
SINK RENTALS
SERVICE
Cold Water
Sink Rental
Small Hot &
Cold Water
Sink Rental
DESCRIPTION
Includes: sink, one water and one drain
connection
Includes: sink, hot water heater (6 gallon
cap.), dedicated power, 2 water and one
drain connection
SERVICE
DESCRIPTION
20 lb Cylinder (Dry)
50 lb Cylinder (Dry)
20 lb Cylinder (Liquid)
50 lb Cylinder (Liquid)
300 ft3 Tank (Dry)
QTY.
SIZE
COMPRESSED AIR AND GASES

Air
Approx 110 PSI
CO2
Nitrogen
QTY.
SIZE
TOTAL DUE
TOTAL DUE: $ ___________

415 SUMMER STREET
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY

RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:

Exhibitor Order Form - Security Services
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERS NEED TO BE PLACED 21 DAYS IN ADVANCE OF THE SHOW/EVENT OPENING IN ORDER TO GUARANTEE YOUR
REQUESTED COVERAGE. ANY ORDERS RECEIVED AFTER THE 21 DAY CUT-OFF ARE SUBJECT TO APPROVAL AND ARE
NOT GUARANTEED.
DATE
# OF
OFFICERS
SCHEDULED HRS
(4 HR. MIN.)
TOTAL M AN
HRS.
DISCOUNT RATE
(PER M AN HR.)
STANDARD RATE
(PER M AN HR.)
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
$18.00
$20.00
TOTAL M AN HOURS: ________
TOTAL DUE
TOTAL DUE: $ ___________
415 SUMMER STREET
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY

RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:
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leave it behind. make a difference.
leave
itWe
behind.
a difference.
Do you
CARE?
do. make
CONVENTIONS C.A.R.E. logo. Then, simply leave
The Massachusetts Convention Center Authority
believes in community, both inside its convention
centers and in the diverse neighborhoods of historic
Boston, where needs are sometimes great.
By donating useable materials to our Conventions
C.A.R.E. program, youll be helping scores of nonprofit organizations throughout the city and the
region. Not only will your materials be put to good
re-use, but youll be cutting back on your events
environmental impact by diverting waste from
local landfills. Plus, it saves you the time and
expense of shipping unneeded goods back home.
The MCCA already recycles and donates abandoned
property. With your help, we can do even more.
Its easy. At the conclusion of your show, look for the
bright blue bins spread around the show floor at
Product Donation Stations during the breakdown
of your event. The bins are marked with the
your clean, useable, non-perishable donations in

the bin. They can include:
office products
building products
medical supplies
convention bags
furniture
clothing
non-perishable food
toiletries
Well take over the rest, arranging the assignment

and transport of your donations. Well also track
and report these donations to show management.
The program supports several local non-profits,
directly benefiting some of the neediest residents
in our community. By working together, the MCCA,
our partners and you can show Boston charities
that responsible events care.
in partnership with:
If youre interested in donating or to learn more, please visit the MCCA exhibitor services desk or contact your
exhibitor services representative:
exhibitorservices@massconvention.com or (617) 954-2230
e x hi b i t o r g u i d e l i n e s , i n f o r m a t i o n a n d r e g u l a t i o n s
Rules and Regulations Exhibitor

Participation
Access Control and Credentialing
The following information applies to all exhibitors

traveling to the Hynes, unloading exhibitor-related
cargo, and parking at the Hynes:
Exhibitors accessing the Hynes must be processed by
the General Service Contractor (GSC) before entering
the facility. All Exhibitor personnel who travel to and
park at the Hynes must check-in with the GSC
first. GSC personnel shall make a copy of each
Exhibitors drivers license. The copy of the license
shall then be attached to Exhibitor paperwork and a
Hard Card (GSC generated container for the License
Copy) along with Exhibitor Credentials must be issued
by the GSC to the Exhibitor. The Hard Card travels
with the exhibitor/operator to the loading dock, and is
required in order enter the loading dock area. The Hard
Card must remain on the dash board of the Exhibitor
vehicle at all times when at the loading dock.
employees of an exhibiting company. Exhibitors are

allowed to set-up and/or dismantle their own booths,
provided that they use their own bona fide, full-time
employees. It is acceptable for exhibitors to safely use
power tools to set-up and/or dismantle their own
booths.
Cabling
No cables (telephone, internet, electrical, audio, video,

etc.) should be run in front of any doorways at any
time. If cables must cross a doorway, cables must be
flown cable trays are not an acceptable substitute.
Cooking Demonstrations
Issued Exhibitor Credentials must be worn on the

outermost garment of the Exhibitor at all times while
inside the facility.
Exhibitors may use butane for cooking purposes

with prior approval of the MCCA Public Safety
Department. Quantity inside the Hynes is limited to
tow (2) 1-pound UL approved canisters per cooking
device; one canister in use and attached to the
cooking device and one (1) spare canister. Due to
safety concerns, exhibitors may only use butane
canisters purchased directly through Levy
Restaurants. You are required to have a 20 lb. ABC
fire extinguisher for your display when using
butane.
Affixing to the Facility Structure
Double-Decker Booths and/or with a Roof
1. Rigging of cable/hanging devices or affixing any

materials to the ceiling, electrical buss ducts and
conduits, on sprinkler pipes, ventilation
equipment, windows, columns or any other
physical structure at the Hynes is strictly
prohibited.
All DoubleDecker exhibits are subject to applicable

state and city building codes and inspection by
state/city officials and the MCCA. Maximum
occupancy load for upper level (s) must be posted at
the base of the stairway and enforced by the exhibitor.
Smoke detectors must be installed on the first floor of
the exhibit and every subsequent enclosed level.
Exhibit fire sprinkler systems are required of any exhibit
that has a roof, or any other covering, that would
impede the effective use of the facilities sprinkler
system. A 20 lbs. BC fire extinguisher must
be visible on every level of the exhibit.
2. Exhibits shall not cause or permit any nails,

staples, hooks, tacks, screws, or the like to be
driven into the facility structure (including, but not
limited to, any wall, ceiling, column, stone, window,
drape, painted, carpeted or concrete surfaces) of
the premises.
3. Exhibits shall not erect any decorations or use
adhesive materials, including tape that can deface
the walls, ceilings, floors, facilities, and equipment
contained on the premises.
4. Walls, floors, ceilings, or other areas of the Center
or its furnishings or fixtures are not to be painted
or have permanent coverings applied.
Booth Set-Up and Dismantle
The unpacking, assembling, dismantling, and packing

of displays and equipment may be done by full-time
h y ne s
Any exhibit that is deemed a hazard by the MCCA

must be removed from the facility. All costs for
removal are the responsibility of the Licensee.
Exclusive Services
The Hynes is the exclusive provider of the following

services: food & beverage, cleaning, public
safety/security, medical, business center, coat check,
electrical, telephone, internet, plumbing and the supply
of compressed airs and gases, the use of the house
sound system, rigging (some exclusions apply), the
operation of ground-supported crank-ups, and the
operation and provision of lifts for theatrical purposes.
ex h ib i t o r g u i d el i n e s , i n f o rm a t io n a nd r eg u l a t i o ns
E1
Exhibitor Product
Exhibitors are prohibited from offering or selling any

product(s) to any employee, agent, contractor or
subcontractor working at the Hynes.
At the conclusion of the event all products must be
either:
Removed from MCCA facilities by the exhibitor; or
Properly disposed of; or
Donated to a previously identified non-profit

charity; or
Sold to an established business with sales receipts

supplied and produced on demand.
Any MCCA employee, agent, contractor or

subcontractor working in MCCA facilities who is
determined to be removing and/or accepting from
another event related product(s) is subject to
immediate termination of employment or prohibition
from working at all MCCA facilities.
ALL PERSONS, VEHICLES, BAGS, CONTAINERS, ETC. ARE
SUBJECT TO SEARCH.
Fire Safety
Exhibits and decorative materials must meet the
requirements of the Code of Massachusetts
Regulations 780 CMR EIGHT EDITION (Building
Code). The Massachusetts Department of Public
Safety (DPS) has jurisdiction over all safety
matters of the Massachusetts Convention Center
Authority (MCCA). The DPS, in conjunction with
the City of Boston Fire Department (BFD), provide
guidance to the MCCA for a safe venue for all
guests and employees at our facilities.
Fire Safety Equipment
Fire extinguishers shall not be removed or temporarily

relocated by any exhibitor, the Licensee or the GSC.
The GSC is responsible for ensuring that emergency
exits, fire extinguishers, fire pull stations, fire
department value boxes and fire alarm flashers are
not obstructed or obscured from view at any time in
the facility. Anyone found responsible for moving,
removing or blocking fire safety equipment is subject
to fine.
Fire Safety Limitations
The following limitations apply to all exhibits located

in the exhibition halls in the Hynes:
1. The following items are fire-hazards and are
prohibited for use in the Hynes:
h y ne s
Compressed flammable gases (exception:

Butane for cooking purposes with prior approval of the
MCCA Public Safety Department. Quantity inside the
Hynes is limited to two (2) 1-pound UL approved canisters
per cooking device; one canister in use and attached to
the cooking device and one spare canister. Due to safety
concerns, exhibitors may only use butane canisters
purchased directly from Levy Restaurants. You are
required to have a 20 lb. ABC fire extinguisher for your
display when using butane.
Pyrotechnics, flammable/combustible liquids,

hazardous chemicals/materials, blasting
agents and explosives
Untreated Christmas trees, cut evergreens or

similar trees
Fireplace logs, charcoal and similar materials
Untreated mulch and Spanish moss or similar

vegetation
Untreated hay or straw
2. The following shall be protected by automatic fire

extinguishing systems:
Single-level exhibit booths exceeding 300

square feet (28 square meters) and covered
by a ceiling
Each level of a multi-level exhibit, including

the uppermost level where the uppermost
level is covered by a ceiling.
Any home or house constructed within the

exhibit hall must also include smoke/fire
alarms and a 10lb. ABC fire extinguisher on
each level.
3. A single exhibit or group of exhibits with ceilings

that do not require sprinklers shall be separated by
a distance of not less than 10 feet (3050mm) where
the aggregate ceiling exceeds 300 square feet (28
square meters). The Boston Fire Department
prohibits the use of fabric as a ceiling display or
covering.
4. The travel distance within an exhibit booth or
exhibit enclosure (including temporary
office/meeting spaces) to an exit access aisle shall
not exceed 50 feet (15 meters).
5. Any interior finish, either permanent or temporary,
will be required to meet the requirements of the
Massachusetts State Building Code.
6. Open flame devices may be permitted when they
E2
are a necessary part of the exhibit with prior

approval of the MCCA Public Safety Department.
Devices must be isolated from attendees by
either four (4) feet or a barrier; be placed on a
non-combustible surface; be separated from
other devices by five (5) horizontal feet; and have
a 20lb. ABC fire extinguisher present within the
exhibit.
7. Candles are permitted so long as the flame from
the candle does not exceed the height of the
required fire safe enclosure, which is usually made
of glass or other non-combustible material.
Candles can be placed on tables only. Candles
cannot be placed on any shelving, window ledges
or sills, or any other place where the candle and its
encasement could fall and cause injury and/or fire.
Use of candelabras and other such arrangements
are prohibited. Candles cannot be placed on, in, or
near the same area with other combustibles, such
as dried flower arrangements, confetti, etc. All
candles and required encasements to be used must
be approved by the MCCA Public Safety
Department at least 60 days prior to the date of
their intended use. The exhibitor is required to
have a 10 lb. ABC fire extinguisher readily
accessible within the exhibit.
8. Any vehicle or apparatus which has a fuel tank and
is part of a display is required to be equipped with
a locking (or taped) gas cap and contain no more
than three (3) gallons of fuel, or 1/8 tank,
whichever is less; at least one (1) battery cable used
to start the engine must be disconnected and the
end of the disconnected battery cable taped;
vehicles shall not be started or operated with the
exhibit hall for the first 15 minutes after the exhibit
hall closes to the public for the day or final closing
of the event. No vehicle may be operated on the
exhibit hall without a lead person walking in front
of the vehicle warning people of vehicle
movement.
9. Curtains, drapes, banners, decorations and
acoustical material (including but not limited to
cotton, hay, paper, straw, moss, split bamboo and
wood chips) must be flame-retardant treated and
submitted to the Boston Fire Department Chemist
for approval. Material that cannot be treated for
flame retardancy shall not be used.
10. All tent canopies and tarps must be fire resistant
and meet CPAI 84 (Canvas Products Association
International) specifications. The original flame
retardant compliance tag must be attached to
h y ne s
tent, canopy or tarp. Additionally, exhibitors must

have the manufacturer documentation available for
on-site inspection. Open flame, cooking or other
sources of heat are prohibited under any tent, canopy
or tarp. The exhibitor is required to
have a 10lb. ABC fire extinguisher readily accessible
within the exhibit. Individual exhibitor tents,
canopies or tarps exceeding 300 square feet (28
square meters) shall be protected by automatic fire
extinguishing systems. A single exhibit or group of
exhibits covered by a tent, canopy or tarp that do not
require sprinklers shall be separated by a distance not
less than 10 feet (3050 mm) where the aggregate
ceiling exceeds 300 square feet (28 square meters).
Tents exceeding 400 square feet (37 square meters)
require a tent permit from the Boston Fire
Department.
11. The General Service Contractor or individual
exhibitor must have on-site a copy of the
Certificate of Flame Resistance for all floor
coverings. The Boston Fire Department prohibits
the use of carpet on walls, ceilings, seating
products or as decorative material.
12. The hanging or rigging of signs, displays or
banners, etc. shall not interfere with the building
fire sprinkler system. Rigged items shall not
exceed 300 square feet in surface area in a
horizontal plane, nor be more than a 15 degree
angle from a vertical plan relative to the exhibit
hall floor.
13. Exhibitors are prohibited from covering displays
with drop cloths, sheets, table cloths or other nonflame resistant material.
14. Exhibitors shall move, remove or arrange with the
General Service Contractor to remove wooden
pallets, shipping crates, cardboard boxes and other
packing materials from the exhibit hall area as soon
as possible. These items are not permitted in the
exhibit halls during events.
Flame Retardant Treated Materials
The following rules apply regarding flame retardant

treatments:
All decorations, drapes, signs, banners, acoustical
materials, hay, straw, moss, split bamboo, plastic
cloth, and similar decorative materials shall be
flame-retardant to the satisfaction of the Boston
Fire Department and the State Fire Marshal.
Combustible materials, " or more in thickness,

glass or asbestos cloth may be used without flameretardant treatment.
E3
The use of oilcloth, tarpaper, sisal paper, nylon,

Orlon, and certain other plastic materials that
are not flame retardant, is prohibited.
Table coverings used in exhibit halls must be

flame-retardant treated, unless they lie flat, and
have an overhang of no more than six (6)
inches.
All materials must be certified by the Boston
Fire Department within 6 months of the event.
The Boston Fire Department does not accept
certificates from other jurisdictions. Materials
may be sent directly to the Fire Department for
testing.
Lasers
The use of lasers for exhibit demonstrations or visual

effects for entertainment must be approved by show
management and the MCCA Public Safety
Department. All lasers must comply with
Massachusetts Code of Massachusetts Regulations 105
CMR 120.000, and be registered and approved by the
Massachusetts Department of Public Health.
Regulations and applications are available from the
Massachusetts Department of Public Health at
http://www.mass.gov/eohhs/consumer/communityhealth/environmental-health/exposuretopics/radiation/emf/
Food & Beverage Services
The Hynes prohibits any food or beverages from being

brought into the building, except by Levy Restaurants,
the exclusive F&B service provider. The distribution of
food and beverages, regardless of type and/or
quantity, is the sole responsibility of Levy Restaurants.
Levy Restaurants is the official caterer for all food
and beverage services within the Hynes. All
arrangements for the service of food and/or
beverages must be made through the catering
office. Food and beverage sampling, in
conjunction with specific exhibits may be
permitted, but only to the extent approved in
writing, in advance, by a Levy Restaurants
Catering Sales Manager.
In order to obtain authorization from your Catering
Sales Manager to distribute food and beverage items,
one of the following conditions must exist:
(1) The party interested in distributing food and/or
beverage must be the manufacturer of said product.
The interested party must only distribute SAMPLE
h y ne s
sizes (2 ounces of pre-packaged food items or 4 ounces of

non-alcoholic beverages) of his/her product and cannot
participate in cash sales of said product during the show.
--OR-(2) The party interested in distributing food and/or
beverage items must pay a fee (to be determined by a
Levy Restaurants Catering Sales Manager) to waive its
right to exclusivity under the MCCA Event License
Agreement.
If a party brings unauthorized food and/or beverage
items into the Hynes and does not subsequently meet
one of the conditions listed above, the party must
immediately remove the unauthorized item(s) from their
exhibit or meeting space.
Sampling Authorization Form This form outlines policies

and procedures pertaining to F&B sampling at the Hynes.
The document contains specific information regarding
allowable sample sizes, eligibility of sampling, method of
distribution, etc. This form is required by Levy
Restaurants in order to obtain permission to sample and
to obtain a Temporary Food Service Permit.
Temporary Food Service Permit Application The City of

Boston Inspectional Services Division requires a
temporary food service permit for any F&B served at the
Hynes that is not sourced through Levy Restaurants. Permit
fees begin at $30.00 for a one-day permit with $5.00 for
each additional day of sampling (example: a 3-day permit
costs $40.00). Please contact your events Exhibitor Services
Manager for additional information.
For more information on available Exhibitor Catering
Services or further assistance, please contact Levy
Restaurants Catering Sales Office 617-954-2189.
Glitter, Confetti, Popcorn, and other materials
The use of glitter, confetti, sand or simulated snow

types of material, as well as popcorn, is NOT permitted
in the Hynes. Additionally, adhesive-backed decals may
not be given away or utilized. Any costs incurred by the
Hynes for the removal of these items will be charged to
the exhibiting company.
Gratuities Policy
It is against the Hyness policy for any employee or

service contractor to accept gratuities or gifts from the
Licensee and/or any exhibitors. Offering of tips and
gratuities to personnel employed by the Authority, or
its contractors, agents, or suppliers, is strictly
prohibited. Hynes personnel are required to report
E4
any violation of this section to the Public Safety

department, at (617) 954-2111. In addition, violation
of this policy will subject the recipient of the tip or
gratuity to termination of employment and/or
dismissal from the building.
Guardrails
Any platform(s) exceeding 30 in height will require

a Massachusetts State building code compliant
guardrail system. The guardrail shall be 42 in
height with balusters or solid materials such that a
sphere with a four inch (4) diameter cannot pass
through any opening.
The guardrails shall not have an ornamental pattern
that would provide a ladder effect. This includes a
guardrail on stairs.
The guardrail system shall be capable of withstanding a
load of 200 pounds (minimum).
Stairs
Stair construction shall meet Massachusetts State

building code for riser height of 7 maximum and a
tread depth of 11 minimum. These stairs shall have a
handrail that shall be continuous, without interruption
by newel posts, other structure elements
or obstructions. Handrails shall not be less than 34 or
more than 38. The handrail ends shall be returned to a
wall or post. All stairway handrails shall have a circular
cross section with an outside diameter of at least 1-1/4
and not greater than 2.
Stair width shall be a minimum of 36. Many multi- level
displays are designed without risers, which is not
permitted by the Massachusetts State building code
as the stairway is a part of a means of egress. The
easiest way to address this issue with minimal cost is to
secure a fitted piece of fire-rated plywood or sheet rock
between the stringers against the back of the treads.
Hand-Carry Policy
For the convenience and safety of exhibitors and

patrons, all freight and material handling must enter
and exit the facility through the approved loading areas.
Exhibitors will be allowed to hand carry one item, one
time, in or out of the facility without having to access
the approved loading areas. No parking is allowed at
the Boylston St. entrance and the use of passenger
elevators for movement of freight is not allowed. All
packages are subject to inspection by Hynes personnel.
Hand carried freight is defined as one item that can be
easily carried by an individual exhibitor, without the
need for dollies or other mechanized equipment.
h y ne s
Hanging Devices
Rigging of cable and other hanging devices on or near

ceiling electrical buss ducts and conduits, on sprinkler
pipes, or on ventilation equipment is strictly prohibited.
Lights
Only Underwriters Laboratories (UL) approved clampon types of portable spotlights are allowed. All display
lights must be turned off when the exhibitor leaves
for the day. Only UL approved extension cords 12 gauge
or greater rated for 20 amp are allowed. Note:
Household extension cords are not permitted. These are
generally 14 or 16 gauge and only rated at 15 amps.
Material Handling
Exhibitors are allowed to perform their own material

handling, provided they meet with all of the following
criteria:
Exhibit personnel performing the work must be

bona fide, full-time employees (authorized
personnel) of said company.
Exhibitors may choose to off-load from a companyowned truck or rental vehicle, or from a car, van or
truck owned by personnel of the company
provided the vehicle is co-owned or rental vehicles
must be less than 24 feet in length.
Exhibitors may use only hand-operated

equipment, which they have provided; twowheeled hand trucks and four-wheeled flat trucks
are permitted as well.
At no time can vendors (A/V, furniture design firm,

etc.) unload their items. An approved General
Service Contractor (GSC) or the exclusive rigging
service provider (ERSP) must be hired by the
Licensee to unload/re-load and push in all vendors.
Move-In Procedures
ALL Exhibitor Move-in is restricted to the Hynes

loading areas. No exhibitor will be allowed access
with his or her move-in materials via any other
entrance to the facility. Please note the hand carry rule
within the Exhibitor Participation Rules/General
Conditions Section of the Guide.
Non-Credentialed Exhibitor Staff
Exhibitor staff arriving at the facility must identify

themselves with a photo ID (preferably a valid state
issued motor vehicle operators license) by the Loading
Dock Officer. Once positively identified, the exhibitor
will be referred to the Licensee in order to register and
receive event credentials.
E5
Parking on Loading Dock Limited to 20 Minutes
Exhibitor staff members parking on the loading dock and

displaying their Hard Card in the dashboard of the motor
vehicle for the purposes of unloading cargo
have a limit of 30 minutes in order to do so. Exhibitor
staff remaining in the loading dock area beyond the
30 minute limit and/or who do not display their
officially issued Hard Card subject themselves to
towing at the vehicle owner/operators risk and
expense.
Positive Means of Identification Required
While inside the facility Exhibitor staff must be in

possession of a current and valid means of identifying
themselves with photo identification (ID), preferably a
state issued motor vehicle operators license, etc.
allowed in the facility at any, including move-in and

move-out times. Licensee is responsible for any
damages caused by attendees or contractors who
smoke or use tobacco products in the building.
Smoking areas are located outside the building. Anyone
found removing, damaging or tampering with any
smoke detectors will be immediately banned from the
facility.
Solicitations
No solicitations or collections in the Hynes, whether

for charity or otherwise, shall be made, attempted, or
allowed, without prior written consent of the General
Manager.
Public Safety Recommendations
The MCCA is not liable for nor does the MCCA carry
any insurance on Exhibitor property or fixtures. Please
bear in mind that all of your exhibit material and
displays are your property. Therefore, it is important that
you take every precaution to protect this
material. Below are some suggestions toward this end:
1. Ship your materials with a qualified carrier and be
sure to lock trunks/crates.
2. If cartons are used, be sure that they are securely
taped or banded and under no circumstances
marked with the name or type of articles
contained therein.
3. Be sure to furnish your shipping company with an
accurate account and complete bill of lading.
4. Do not leave your booth unattended during the
set-up period.
5. Do not leave exhibit material under tables or
displays.
6. Do not include exhibit material in containers to be
stored with empties.
7. At the close of the exhibit, be sure to pack as
quickly as possible and under no circumstances
leave your space unattended during this period.
8.
If at all possible, have one of your staff remain in

your space with your shipment, until it is actually
picked up by the drayage contractors personnel.
9. Promptly report any missing items or

suspicious person(s) to Public Safety.
Smoking
The Hynes is a non-smoking facility. Smoking is NOT

h y ne s
E6
MCCA Services
The Hynes and its contracted entities are the
exclusive providers of the following services: food &
beverage, cleaning, electrical, telephone, Internet,
rigging in the ballroom, the operation of groundsupported crank- ups, plumbing, the use of the
house sound system
and the supply of compressed air and gases. Most of
these services are available directly to exhibitors and
can be provided through the Exhibitor Services
Center. They are subject to prices and conditions on
appropriate order forms. Our services can NOT be
resold or bundled as a package without prior written
approval from the General Manager. Discounts may
apply to some services by meeting the advance
payment deadlines and conditions notes on the
forms.
For rates and additional information, exhibitors
should contact our Exhibitor Services Department
at (617) 954-2230 or visit our secure online
ordering web site at www.massconvention.com.
ATMs
Guests will find an ATM on the lower level inside

the Boylston Street entrance and inside the
Prudential Center entrance.
Audio/Visual Services
The Hynes offers in-house A/V services on a

preferred basis with a preferred audio/visual
provider to help provide comprehensive event
support and services. All types of audio and visual
display devices, screens, and computer interfaces are
available, along with skilled operators. The preferred
audio/visual provider is the exclusive provider for
the use of the in-house sound systems. All other A/V
Companies must bring in a stand-alone speaker
system.
service provider of the Business Center. From simple

documents to complex projects and on-going programs
the Business Center will provide document
management solutions to meet your needs. The
Business Center document solutions capabilities
include: copying and digital printing, document
production, supplies, computer services, electronic file
submission, signage, custom printing services,
document distribution, notary public services, pack
and ship options, including express and ground service,
fax service with delivery on incoming messages and
desktop/word processing.
Satellite Services
Two downlink dishes are located on the roof of the

Hynes. Signals may be distributed to any location in the
building. Both C and Ku bands are available.
Transportation
Public Transportation
Public transportation in the Boston area is provided by

the Massachusetts Bay Transportation Authority
(MBTA or The T). A number of excellent public
transportation options are available for service to and
from the Hynes. Additional information about public
transportation in Boston can be found on the MBTAs
website: http://www.mbta.com .
Taxi Services
There is a taxi stand located outside the Boylston Street

entrance. This stand is operational 24 hours a day 7
days a week.
Parking Options
There are several local parking garages / lots in the

vicinity of the Hynes. The facility does not have on site
parking available. For additional information please see
Section G of this guide.
Booth Packages
Our services can NOT be resold or bundled as a

package without prior written approval from your
Event Services Manager.
Business Center
The contracted in-house vendor is the exclusive
h y ne s
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LEVY RESTAURANTS HYNES AUTHORIZATION REQUEST

Sample Food and/or Beverage Distribution
Please complete this form to receive authorization to distribute food or beverages not purchased through Levy Restaurants. Levy
Restaurants has exclusive food and beverage distribution rights within the Hynes Convention Center (HYNES) and has the
responsibility to the City of Boston to strictly regulate any food and beverage activity within the HYNES. Due to strict regulations,
any vendor sampling product within the above mentioned parameters must submit a sampling form to Levy Restaurants for
approval.
The Selling of Food and/or Beverage products by any other entity is strictly prohibited.
Sponsoring Organizations of expositions and trade shows, and/or their exhibitors, may distribute SAMPLE food and/or beverage
products ONLY upon written authorization and adherence to ALL of the conditions outlined below.
General Conditions - Food Industry Related Shows
1.
Items dispensed are limited to products Manufactured, Processed or Distributed by exhibiting companies.
2.
All items are limited to SAMPLE SIZE and must be dispensed/distributed in accordance to Local and State Health Codes:
a. Non-Alcoholic Beverages limited to maximum of 4 oz. Sample Size, served in biodegradable (or plastic) cups. No
cans or bottles will be permitted.
b. Alcoholic beverage sampling is permitted only if you are the manufacturer or distributor of the beverage. Alcoholic
beverages must be sample sizes (2 oz. for beer/wine, 1.25 oz for liquor) and can only be served by a licensed Levy
Restaurants bartender.
c. Food items are limited to bite size, not to exceed 2 oz. portions or a 2 oz. prepackaged samples.
d. All food/beverage items brought in are required by the Boston Health Department to have a temporary Health
Permit. This includes prepackaged food samples, samples not intended for consumption on the show floor, and
bottled water.
3.
Vendors are responsible for all booth rental fees, electrical, plumbing, drayage and all other Levy Restaurants and/or HYNES
services.
IF YOU DO NOT MEET THE CONDITIONS LISTED ABOVE, THE FOLLOWING POLICIES APPLY:
TAKE-AWAY ITEMS AND BUY-OUT FEES Any Food and Beverage brought on premises without the Written Authorization from
Levy Restaurants, the HYNES and NAME Show Management is strictly prohibited.
1.
Take-away items will be assessed and approved on a case by case basis by Levy Restaurants. Take-away items are
items that are distributed to attendees but are not intended for immediate consumption at the time of receipt.
Requests for take-away items must be submitted no later than DATE.
2.
Requests for all Food or Beverage Products brought on the premises for consumption at hosted banquet/booth
events or that do not fall within the Sampling parameters listed above may incur a Buy-out Fee by Levy Restaurants.
An appropriate buy-out fee will be determined by Levy Restaurants on a case by case basis; however, the buy-out fee
will be based on a percentage of the retail pricing for the food and/or beverage item and is subject to all applicable
taxes and service charges.
UNUSED FOOD OR BEVERAGE PRODUCT that requires pick-up or shipment after the show/event is the responsibility of the
Company that is sampling the product. Absolutely NO REFUNDS of Buy-out Fees will be given for Food or Beverage Product if not
consumed during show/event.
FOOD AND BEVERAGE RELATED SERVICES including storage, delivery, or any other service required for Food and/or Beverage
products brought from the outside are not the responsibility of and will NOT be provided by Levy Restaurants.
h y ne s
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If these services are required the following charges will assessed:

1.
$150.00 for a Small Visi Cooler
2.
$300.00 for a Large Double Visi Cooler
3.
$25.00 per Drop Off and Per Pick-up for Steward
4.
$150.00 per day minimum for dry or refrigerated storage
5.
$6.00 per 5 pound bag of ice
*Both the Refrigerator and Cooler require Stewarding Labor to drop off and retrieve the equipment. A Security
Deposit of $250 per piece of equipment will also apply.
SHIPPING/RECEIVING Please note that only product you expect to be prepared by, stored by and delivered by Levy Restaurants
should be shipped to Levy Restaurants. Please see the Shipping Label, fill it out and ensure it is used properly to ensure proper
receiving of your product. You must contact Levy Restaurants prior to shipping items items not expected will not be received.
For all Food and Beverage not purchased through Levy Restaurants, all standard fees mentioned above will be charged where
applicable, including 20% Administrative Fee and Applicable Sales Tax.
The Company named below acknowledges they have sole responsibility for the use, servicing or other disposition of such items in
compliance with all applicable laws. Accordingly, the firm agrees to indemnify and forever hold harmless Levy Restaurants and
the HYNES from all liabilities, damages, losses, costs or expenses resulting directly or indirectly from their use, serving or other
disposition of such items.
Exhibiting firm must provide Levy Restaurants with a certificate of liability with coverage of $1,000,000 per occurrence
and naming Levy Restaurants Corporation and the HYNES as additional insured.
Information must be received no later than close of business (5:00 PM EST) on DATE.
Before returning this document, please sign the Agreed indicating you have read and you agree with all conditions.
SHOW NAME
DATE
Company Name___________________________________________________________Booth No. ______________
Company Address________________________________________________________________________________
Contact Name_______________________________ ______________Telephone (
) _________________Ext_____
Email _____________________________Onsite Contact_______________________________ Cell ______________
PLEASE SPECIFY: Item / Distribution Purpose / Quantity / Portion Size / Method of Dispensing
__________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
______________________________________________________________________
Agreed___________________________
Exhibiting Firm
Approved________________________
Levy Restaurants
Date_______________
PLEASE RETURN FORM TO LEVY RESTAURANTS BY DATE TO ENSURE CONFIRMATION AND APPROVAL.
For additional services and information, please contact Levy Restaurants:
Cortney Fullerton, Catering Sales Manager

900 Boylston Street, Boston, MA 02115
phone 617-954-2379 fax 617-954-2032
cfullerton@levyrestaurants.com
h y ne s
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3027 Sable Crossing

San Antonio, TX 78232
Phone: 210-637-7229
Fax: 210-637-7243
info@ conventionfoliage.com
DISCOUNT DEADLINE DATE: May 12, 2014
(Pay showsite price if ordering after deadline or at showsite)
FLOWERING & GREEN PLANTS (Rental)

[ ] Yellow
[ ] White
[ ] Lavender
Mum
[ ] Pink
[ ] Orange [ ] Yellow
Kalanchoe [ ] Red
[
]
Red
[
]
Pink
[ ] White
Azalea
[ ] Pink
[ ] Orange
Bromeliad [ ] Red
Large
[ ] Fern
[ ] Ivy
Small
[ ] Fern
[ ] Ivy
2-3 ft. Green Plant
4 ft. Green Plant
5 ft. Green Plant
6 ft. Green Plant
7 ft. Green Plant
8 ft. Green Plant or taller
Container Selection: [ ] Black [ ] White
FLORAL SERVICES
12" high Seasonal Vase Arrangement
18" high Seasonal Vase Arrangement
20" high Tropical Vase Arrangement
24" high Tropical Vase Arrangement
Bud Vase / Boutonniere / Corsage
Glass Fishbowl for business cards (purchase)
DISCOUNT PRICE
$25.00
$25.00
$40.00
$40.00
$40.00
$25.00
$42.00
$52.00
$62.00
$72.00
$85.00
$15.00 ft.
SHOWSITE PRICE
$30.00
$30.00
$45.00
$45.00
$45.00
$30.00
$47.00
$57.00
$67.00
$77.00
$90.00
$16.00 ft.
FREE
FREE
DISCOUNT PRICE
$60.00
$80.00
$70.00
$90.00
Quoted
$25.00
SHOWSITE PRICE
$65.00
$85.00
$75.00
$95.00
Quoted
$30.00
QTY
TOTAL
QTY
TOTAL
O
R
D
E
R
Color Preference?
Special Request?
Subtotal
DESIGNER SERVICE:
Meet us at our booth for consultation. Date_________ Time__________
Add 6.25% Sales Tax
TOTAL
Contact Name:________________________________
F
L
O
R
A
L
PAYMENT AND CANCELLATION POLICY: Payment must accompany order to receive discount prices. All orders must be paid-in-full prior to close of show.
Adjustments cannot be made after show closes. Rental items cancelled after move-in begins will be refunded at 50% of the original cost. Floral items cannot be
refunded after move-in begins.
RENTAL POLICY: Rental prices include delivery & pickup, container, and maintenance. Rental items and containers remain the property of Convention Foliage
Unlimited. Missing items will be charged to the exhibitor at twice the showsite rate. All prices are for the entire show. Substitutions may be necessary due to seasonal
or geograhical availability. Consult us for items not listed.
COMPANY NAME _________________________________________________________________________
BOOTH #__________________
ADDRESS
________________________________________________________________________________________________________________________
(Street)
(City)
(State)
(Zipcode)
ORDERED BY _________________________________________________
PHONE______________________________________________
FAX __________________________________________________________
E-MAIL______________________________________________
[ ] CHECK ENCLOSED (Payable to CONVENTION FOLIAGE UNLIMITED in US funds drawn on US bank)

[ ] Visa
[ ] MC
[ ] AmEx
[ ] Discover
CARD #___________________________________________________
Print Cardholder Name __________________________________________
Exp. Date _________
Signature______________________________________________
www.conventionfoliage.com
rev. 12/12
F
O
R
M
The Unexpected Awaits

john b. hynes veterans
memorial convention center
EXHIBITOR catering MENU
PLAN WITH EASE

To help facilitate your event planning, our policies and procedures are provided below.
THE LEVY DIFFERENCE: THOUSAND DETAIL DINING

We believe that every occasion should be extraordinary. Its all about the food, and the thousands of details that surround it.
Your dedicated Catering Sales Manager will partner with you to shape an experience that stands out. Together, we look forward
to delivering The Levy Difference.
Guarantees
Specialty Equipment
In order to provide the highest quality
Specialty equipment such as water coolers
and service, a guaranteed number of
and espresso machines are available.
attendees/quantities of food is required.
Please contact your Catering Sales
Please refer to your Catering Agreement
Manager for options.
for more details.
incentive prices
If the guarantee is not received, Levy

Restaurants will assume the number
of persons/quantities specified on the
Incentive prices are valid for all orders

placed more than twenty-one (21) days
sampling
minimum guarantee. Attendance or
Food and/or beverage products may be
consumption higher than the minimum
sampled without waiver fee if the product
guarantee will be charged as the actual
being sampled is manufactured, produced
event attendance or consumption.
or distributed by the exhibiting company.
China Service
Sample sizes are as follows:
standard for all Meeting Rooms and

Ballrooms, unless our high-grade
and/or compostable, disposable ware is
requested. All food and beverage events
john b. hynes veterans

memorial convention center
900 Boylston Street

Boston, MA 02199
(617) 954-2189
prior to the first day of the show.
original contracted event order is the
China service is a Levy Restaurants
Contact
Alcohol: Contact your Catering

Sales Manager
Food: Not more than 2 ounces

Non-Alcoholic Beverage: Not more

than 4 ounces
located in the Exhibit Halls or Outdoor
Tables and Electrical Needs
Events (with the exception of plated
Levy Restaurants Exhibitor Catering does
meals), are accompanied by high-grade
not supply tables or electrical needs for
and/or compostable, disposable ware.
your booth. Please contact your service
Bar Service
contractor.
For all events with alcohol service, a

certified Levy Restaurants bartender is
required. Alcohol cannot be brought into
or removed from the premises.
Linen Service & Dcor
Levy Restaurants provides linen for most

food and beverage events. For additional
dcor, we are pleased to assist you with
centerpieces or arrangements. Additional
fees will apply for any specialty items.
2
THE UNEXPECTED AWAITS
YOUR EXECUTIVE CHEFS

CHRIStopher PULLING
MATThew ROACH
Executive Chef Christopher Pulling brings the taste of
Executive Chef Matthew Roach pairs fresh local ingredients with
New England alive at the Boston Convention & Exhibition Center.
seasonal specialties from around the world to create elevated
Modern preparations update traditional recipes passed down from
cuisine at the John B. Hynes Veterans Memorial Convention
the regions earliest settlers. Local seafood selections direct from
Center. New England heritage comes alive through traditional
the waterfront are complemented by hearty local favorites, serving
regional recipes prepared with a modern twist. Classic Boston
up a melting pot of Boston flavors on every plate.
flavor in every bite.
A graduate of the prestigious Culinary Institute of America,
Matthew joined the Levy family in 2002, accepting a position
Christopher holds a degree in Hospitality and Culinary Arts,
at Chicagos Lincoln Park Zoo. After 3 years, he was promoted
earned the title of Certified Executive Chef and Certified Culinary
to Stadium Club Chef at US Cellular Field, home of the Chicago
Administrator through the American Culinary Federation and
White Sox. In 2006, Matthew traded in his jersey, to take the
holds a Certificate of Achievement in Advanced Baking and Pastry
field with the Pittsburgh Pirates as Executive Chef at PNC Park.
through the French Culinary Institute in NYC.
With an energetic personality and plenty of pride, Matthew
Christopher began his career with Levy Restaurants in 1999 at the
ensures a stellar experience for each and every guest. A graduate
Gaylord Entertainment Center in Nashville. In 2004, he joined
of the Pennsylvania Institute of Culinary Arts, Matthew exudes
Qwest Center Omaha as Executive Chef. Christopher was selected
enthusiasm, a strong work ethic and a great sense of pride to
to the opening team of the Molson Center in Montreal and Bank
every aspect of the culinary operations. Matthew ensures he is
One Ballpark in Phoenix, participated in the 2008 Olympic Swim
visible and accessible to all of the guests.
Trial, 2006 All-Star Game and Super Bowl, 2005 Breeders Cup,
2004 NFL Playoffs and multiple Kentucky Derbies, and has acted
as a consultant for Manchester United and JFK Airport.
A master of his craft, Matthew has participated in numerous Levy

Restaurants spotlight events, including the 2003 MLB All-Star
Game, 2005 World Series and the Chicago Auto Show Gala.
A veteran of the hospitality industry, Christopher brings 12 years

of hotel and resort experience to the Levy family table. In his
eight years with Hyatt Hotels and Resorts, Christopher earned
numerous management awards, including Department of the Year.
Two years at Destination Hotels & Resorts in Vail, Colorado, and
an Area Chef position at Bristol Hotels & Resorts round
out his experience.
Expect Extraordinary
Take a seat at our family table,
where over 30 years of culinary
and hospitality experience come
together. Our business is creating
EXHIBITOR Catering Menu

Made-to-order mornings
Traditional Continental Breakfast
the unforgettable and we understand
snacks and beverages
every event stands alone. Experience
Snacks6
our heartfelt hospitality and
Beverages7
award-winning food in stunning
Sweets8
surroundings, scaled to your needs

and tailored to your taste.
LUNCH with personality

Chefs Tables
Box Lunches
10
receptions reinvented
Reception Hors DOuevres
Reception Displays
11-12
13
exhibitor favorites
Exhibitor Favorites and Traffic Promoters
14
Wiches of Boston
15
Markey LTD Services

Bar Selections
16-17
18
Made-to-Order Mornings
Start your day off right with our traditional continental breakfast and add your favorites for a custom dining experience!
INCENTIVE PRICE
STANDARD PRICE
Traditional Continental Breakfast

Orange and cranberry juices
Breakfast breads and Danish
Sweet butter and fresh fruit preserves
A selection of seasonal fruits and berries
Coffee and an assortment of hot teas
18.00 PER PERSON 20.00 PER PERSON
Bacon, Egg and Cheese Sandwich

Bacon with Cheddar cheese and scrambled eggs on a buttery croissant
72.00 PER DOZEN
80.00 PER DOZEN
Scones
Spiced apple, blueberry, cranberry-orange and ginger
38.00 PER DOZEN
42.00 PER DOZEN
Muffin Tops
Low-fat and whole-grain
38.00 PER DOZEN
42.00 PER DOZEN
Danish Pastries
Fruit and cheese filled
38.00 PER DOZEN
42.00 PER DOZEN
Bagel Shop
Fresh-baked bagels with low-fat and plain cream cheese
*Power Requirements (1) 110v/20amp outlet
38.00 PER DOZEN
42.00 PER DOZEN
Market Fresh Fruit Platter

Honeydew, cantaloupe, pineapple and kiwi with seasonal berries and
strawberry-yogurt dipping sauce (serves 10 guests)
50.00 PER PLATTER
55.00 PER platter
Prices are exclusive of a 15% gratuity, 5% taxable administrative fee and 7% applicable sales tax or a 20% taxable administrative fee and 7% applicable sales
tax, as determined by our staffing guidelines. The gratuity is distributed to banquet employees. No other fees or charges, including the administrative fee,
represent tips, gratuities or service charges for any employees.
SNACKS
Suggested serving size: 1 pound per 10 guests
INCENTIVE PRICE
STANDARD PRICE
50.00 PER pound
55.00 PER pound
Potato Chips and Gourmet Dips

Kettle-style potato chips served with roasted garlic Parmesan, French onion
and blue cheese dips
50.00 PER pound
55.00 PER pound
Granola Bars
27.00 PER dozen
30.00 PER dozen
Snack Mix
12.00 PER pound
14.00 PER pound
Hersheys Kisses
12.00 PER pound
14.00 PER pound
Pretzel Twists
12.00 PER pound
14.00 PER pound
Deluxe Mixed Nuts
18.00 PER pound
20.00 PER pound
Whole Fresh Fruit
39.00 PER dozen
43.00 PER dozen
Individual Low-Fat Fruit Yogurts
39.00 PER dozen
42.00 PER dozen
Assorted Candy Bars (full sized)
36.00 PER dozen
40.00 PER dozen
Individual Bags of Chips and Snacks
36.00 PER dozen
40.00 PER dozen
Tortilla Chips
Served with salsa cruda and guacamole
BEVERAGES
Suggested serving size: 1 gallon per 12 guests
INCENTIVE PRICE
STANDARD PRICE
49.00 PER gallon
54.00 PER gallon
Wicked Good Hot Chocolate

Mini marshmallows, chocolate shavings and whipped cream
49.00 PER gallon
54.00 PER gallon
Hot Apple Cider

Orange zest and cinnamon sticks
49.00 PER gallon
54.00 PER gallon
Spa Water Refresher

Natural spring water infused with fresh fruit
45.00 PER gallon
50.00 PER gallon
Lemonade
Fresh lemonade blended with your favorite flavors of strawberry,
cranberry-lime or lemon-basil
59.00 PER gallon
65.00 PER gallon
Fresh Brewed Iced Tea Bar

Assorted green and fruit flavored teas served with fresh cut lemons and simple syrup
59.00 PER gallon
65.00 PER gallon
Bottled Juices (15.2 oz.)

Apple, cranberry and orange
90.00 PER case
99.00 PER case
Assorted Pepsi Products (12 oz.)
90.00 PER case
99.00 PER case
Aquafina Bottled Water (16.9 oz.)
90.00 PER case
99.00 PER case
Flavored Poland Springs Sparkling Water (16.9 oz.)
90.00 PER case
99.00 PER case
Water Cooler Rental

*Power Requirements: 110V/20amps
75.00 PER day
5-Gallon Water Jug
35.00 each
Au Bon Pain Coffee and Tea

Fresh-brewed regular and decaffeinated coffee, flavored Tazo teas
Cubed Ice (5 lb. bag)
6.00 per bag
83.00 PER day

38.50 each
7.00 per bag
SWEETS
INCENTIVE PRICE
STANDARD PRICE
Gourmet Brownies
Espresso, chocolate chunk, turtle and fudge
38.00 PER dozen
42.00 PER dozen
Whoopie Pies
Chocolate, carrot cake and peanut butter
38.00 PER dozen
42.00 PER dozen
Baked Cookies
Chocolate chunk, oatmeal raisin and
peanut butter
34.00 PER dozen
38.00 PER dozen
Gourmet Dessert Bars

Raspberry, blueberry, lemon and
nut-filled bars
38.00 PER dozen
42.00 PER dozen
Chocolate Covered
Strawberries
60.00 PER dozen
66.00 PER dozen
Gourmet Chocolate Truffles

Raspberry, white chocolate, mocha,
Bavarian cream, caramel and dark chocolate
38.00 PER dozen
42.00 PER dozen
Cheesecake Lollipops
Assorted flavors
42.00 PER dozen
47.00 PER dozen
Mini Cannoli
38.00 PER dozen
42.00 PER dozen
Rice Krispy Treats

Classic, hand-dipped chocolate and
peanut butter
38.00 PER dozen
42.00 PER dozen
gourmet Cupcake Bar

A variety of flavors including lemon
meringue, red velvet, chocolate peanut
butter cup, jelly roll, double chocolate
and vanilla bean
52.00 PER dozen
58.00 PER dozen
Macaroon Madness
Vanilla, pistachio, coffee, raspberry,
lemon and chocolate
34.00 PER dozen
38.00 PER dozen
CHEFS TABLES
Minimum of 20 guests per selection. All Chefs Tables include disposable ware.
Beverages are not included
Little Italy
Tomato Basil Soup
Vegetable Chopped Salad honey Dijon vinaigrette
Pesto Pasta Salad
Wood-Roasted Chicken
Penne Primavera
Grilled Asparagus
Garlic Bread
Tiramisu & Cannolis
Incentive Price 30.00 per person
Standard Price 33.00 per person
Tastes of New England

New England Clam Chowder
Field Greens Salad with Balsamic and Ranch Dressings
Garlic Poached Fingerling Potato Salad
Braised Short Ribs cranberry reduction & Parmesan polenta
Four-Cheese Macaroni & Cheese
Honey Glazed Carrots
Assorted Whoopie Pies
Farm Stand Sandwich & Salad Table

Harvest Grain Salad
Classic Caesar Salad Romaine hearts, traditional dressing, garlic croutons
and shaved Parmesan cheese
Italian Bulkie shaved Genoa salami, cured ham, roast beef, marinated
peppers, wilted spinach and Provolone with herb aoli
Tuscan Chicken grilled herb marinated chicken, oven-dried tomato,
balsamic onions and Provolone on rosemary focaccia
Vegetable Salad Sandwich pesto aoli and baby spinach on a croissant
Kettle-Style Potato Chips & BBQ Chips
Assorted Dessert Bars
BOX LUNCHES
A great option for the grab and go lunch!
Box Lunch
Smoked Turkey on Wheat Bread
bacon, tomato, lettuce and herb aoli
INCENTIVE PRICE
STANDARD PRICE
24.00 each
27.00 each
Roast Sirloin of Beef on Focaccia

tomatoes, sweet onion jam and
Boursin cheese
24.00 each
27.00 each
Grilled Chicken on Focaccia spinach,

herb aoli and Provolone cheese
24.00 each
27.00 each
Ham and Swiss on Pretzel Bread
24.00 each
27.00 each
ZLT Flatbread Sandwich grilled

zucchini, tomatoes, jalapeo Jack cheese
and sun-dried tomato pesto
24.00 each
27.00 each
Italian Chopped Salad grilled chicken,

crispy bacon, romaine, radicchio, tomato,
red onion, ditalini and crumbled blue
cheese with honey Dijon vinaigrette
24.00 each
27.00 each
Each lunch includes:

Whole Fresh Fruit
Bag of Cape Cod Chips
Dancing Deer Cookie
BISTRO BOXES
Artisan cheese, gourmet crackers and
seasonal fruit with honey and vanilla
yogurt dip
INCENTIVE PRICE
STANDARD PRICE
18.00 each
20.00 each
Seasonal vegetable crudits with roasted

pepper hummus, sea salted edamame
and pita chips
12.00 each
14.00 each
Dry-aged salami, prosciutto and coppa

ham, aged Provolone, cherry peppers,
grilled focaccia and sun-dried tomato oil
20.00 each
24.00 each
Fresh Mozzarella and vine-ripe tomato

with balsamic, roasted red bell pepper,
Kalamata olives, pickled carrot, onion
and cauliflower served with basil pesto
20.00 each
24.00 each
10
RECEPTIOn hors douevres

Prices shown below are incentive prices, and applicable to all orders placed at least 21
days prior to show start. Orders placed less than 21 days prior to show start are subject to
standard pricing.
New England Specialties

Slow-Cooked Boston Baked Beans caramelized onions and brown bread
3.00 per piece
Yankee Pot Roast braised beef tips, sweet peas, carrots and potatoes topped
with mini biscuits 4.00 per piece
BBQ Oyster charred corn, smoky bacon and citrus aoli 5.00 per piece
Flatbreads and Flatinis
Fig and Blue Cheese Flatbread sweet imported fig preserves,
creamy blue cheese and green onions 4.50 per piece
Chicken Pesto Flatbread fresh pesto, diced chicken, artichoke hearts,
sun-dried tomatoes and Asiago 4.50 per piece
Mini Reuben Flatini corned beef, sauerkraut and Swiss cheese on lightly
toasted flatbread 4.50 per piece
Retro Minis Classic favorites!
Beef Wellington Bites horseradish cream 5.00 per piece
Frank n Blanket cocktail sausage and flaky puff pastry 3.00 per piece
Chicken Cordon Blue smoked ham and blue cheese sauce 3.50 per piece
Stuffed Mushrooms
Fennel Sausage and Garlic Bread Crumbs 4.00 per piece
Grilled Vegetable 4.00 per piece
Maine Lobster 5.50 per piece
Sumptuous Satays
Ginger Chicken sweet chili sauce 4.50 per piece
Sizzling Short Rib Thai peanut sauce 5.00 per piece
Basil-Garlic Shrimp chili lime mint sauce 5.00 per piece
Mini Chilled Shrimp Shooters
Classic Fishermans Wharf-Style lemon horseradish cocktail sauce
6.00 per piece
Bayou-Blackened remoulade sauce 6.00 per piece

Pesto-Marinated lemon aoli 6.00 per piece
Mini All-Beef Burgers
Tavern-Style Classic American cheese and our secret sauce 5.50 per piece
Firehouse Burger bacon and barbecue sauce 5.50 per piece
Gourmet Burger truffle aoli and Gruyre cheese 5.50 per piece
Coastal Favorites
Signature Crab Cakes lemon aoli 6.00 per piece
Seared Sesame Tuna Wonton seaweed salad and wasabi cream
6.00 per piece
Smoked Salmon Cracker crme frache, capers and red onion

6.00 per piece
Grilled Artisan Bread Crostini

Tomato Basil artisan olive oil 4.00 per piece
Whipped Ricotta olive salad 4.00 per piece
Beef Carpaccio garlic aoli and Parmesan 4.00 per piece
11
Quesadillas
House-Smoked Brisket and Cheddar Cheese avocado crema 4.50 per piece
Ancho Chicken and Jack Cheese salsa verde 4.50 per piece
Baby Spinach and Mushroom pico de gallo 4.50 per piece
Spoons
Ahi Tuna Tartare lemon olive oil, capers and basil 6.00 per piece
Classic Steak Tartare mustard, egg and shallots 5.00 per piece
Fresh Crab Salad citrus aoli and fresh chives 6.50 per piece
Miniature Tostadas
Spicy Seared Ahi Tuna cilantro lime crema and jalapeo slaw
6.00 per piece
Duck Breast pasilla peppers and tropical mango salsa 6.00 per piece
Hand-Pulled Chicken black bean pure, queso fresco and pickled red onion
5.00 per piece
Handcrafted Mini Sliders

Slow-Roasted Prime Rib smoked Cheddar, caramelized onions and
barbecue sauce 5.00 per piece
Breaded Chicken Parmesan marinara and fresh Mozzarella 4.00 per piece
Homemade Meatloaf crispy onions and sauted wild mushrooms
4.00 per piece
12
reception displays
INCENTIVE PRICE
STANDARD PRICE
Farmers Market Table

Chefs selection of local cheeses with fruit chutneys,
local honey, crackers and farmers market crudits
with a variety of dips. Accompanied by fresh baked
artisan breads and flavored olive oil (serves 25)
210.00
230.00
Artisan Cheese Board

Selection of local and imported farmstead
cheeses, accompanied by housemade chutneys,
local honey, artisan breads and crackers (serves 25)
210.00
230.00
Garden Fresh Vegetable Basket

Chefs colorful selection of the freshest market vegetables,
served with buttermilk ranch dip, traditional hummus,
fresh basil pesto, crackers and breadsticks (serves 25)
175.00
192.50
Antipasti
Imported cured meats, cheeses, local seasonal vegetables,
marinated olives and warm spinach and artichoke fondue.
Served with a variety of flatbread, crostini and breadsticks
(serves 25)
225.00
247.50
Sushi
A selection of fresh made maki, including California
rolls, spicy tuna rolls and smoked salmon rolls, as well as
market fresh sashimi. Served with seaweed salad, wasabi,
pickled ginger and a variety of dipping sauces (serves 25)
395.00
435.00
Raw Bar
A selection of the freshest available chilled seafood.
Served with artisan crackers, horseradish cocktail sauce,
lemon aoli, remoulade sauce and specialty hot sauces
Jumbo shrimp
Fresh oysters
Crab legs
market price
Smoked Salmon
A great addition to the raw bar! Pastrami-smoked salmon
served with classic garnishes, sliced pumpernickel and
crme frache (serves 25)
275.00
302.50
Market Fresh Fruit Platter

Honeydew, cantaloupe, pineapple and kiwi with seasonal
berries and strawberry yogurt sauce (serves 10)
50.00
55.00
13
exhibitor favorites and

traffic promoters
Do you need a unique way to make your booth stand out from the crowd? We can help!
Let us customize a booth traffic promoter to meet your needs. Here are a few ideas to get
you started!
NOTE: Exhibitors are responsible for power requirements for all services listed below.
INCENTIVE PRICE
STANDARD PRICE
CHOCOLATE CHIP COOKIE STOP

480.00
Cookie Oven includes: one case of 240 cookies,
napkins, plates, serving platter.
Price does not include: Electric, Attendant, Work Space (Table),
Trash Removal or Clean Up
*An attendant is required
*Power Requirements: 110volt/20amps (oven)
530.00
Additional case of cookies
480.00
530.00
ICE CREAM COOLER

Ice Cream Cooler includes: 10 dozen assorted ice
cream bars and napkins. Price does not include:
Electric, Attendant, Work Space (Table),
Trash Removal or Clean Up
*Power Requirements: 110volt/20amps (freezer)
480.00
530.00
Additional 120 assorted ice cream bars
480.00
530.00
Campfire Smores Package

On-stage roasted marshmallow sandwich with milk chocolate and graham crackers
Incentive 4.00 per person
Standard 5.00 per person
Price does not include: Attendant, Work Space (Table), Trash Removal or Clean Up
*An attendant is required for this service
Donuts and Keurig Coffee*
Eight dozen donuts to include chocolate, plain, glazed and butternut.
Paired with 96 cups of regular, decaf or flavored Keurig K-cups
Incentive 500.00 per day
Standard 550.00 per day
Price does not include: Electric, Attendant, Work Space (Table), Trash Removal or Clean Up
*Power Requirements: 110volt/20amps
**An attendant is optional for this service
OTHER EXHIBITOR SERVICES

Bottled Water Waiver Fee
A waiver fee applies to any exhibitor bringing in logo bottles of water.
Waiver is priced per bottle please contact your Sales Manager for details
14
WICHES OF BOSTON
1,550.00 per day
Attract crowds to your booth with a magical, cool mist! Starting with the finest ingredients,
zapped by an instant jolt of liquid nitrogen, in mere seconds, smooth, flavorful creations
emerge from a cloud of cool mist. No magic wand, no abracadabra, just a touch of modern
culinary magic.
Appropriate supplies to include: rental of Wiches of Boston machinery, 2 trained
mixologists, paper/plastic cups, spoons and napkins.
Price does not include: Electric, Work Space (Table), Trash Removal or Clean Up
*Power Requirements: TBD
All ice cream, frozen yogurt and sorbets are available in the
following sizes:
4 oz. serving 6.00 each

*minimum order of 250 cups


Make it an ice cream sandwich for 1.00 more!
Additional orders may be placed on-site in 100 cup increments
Ice Cream Flavors Include:

Traditional Flavors of:
Vanilla, Chocolate and Strawberry

OR
Vanilla with crisp Italian almond cookie crumble and dark sweet cherries
Nutella with toasted hazelnuts and crisp sweet pizzelle cookies

Dark Belgian chocolate with chocolate caramel truffle

Fresh mint with chocolate chunks
Lemon with Blueberry Streusel
Rich Italian espresso with lightly salted chocolate brownies
Lightly salted caramel with praline pecans
Frozen Yogurt Flavors Include:

Creamy smooth mango, blueberry, chai or strawberry
All can be complemented with sweet yogurt dipped pretzels or yogurt covered raisins
Sorbet Flavors Include:
Raspberry
Passion fruit
Mango
Blood Orange
15
Markey LTD Espresso Service

3,200.00 per day
Our Baristi are fully trained to get the most from our state-of-the-art espresso machines. Our
friendly crew ensures your guests will have a memorable visit, featuring drinks that you would
see in any world-class espresso bar including Cappuccinos, Lattes, Americanos, Espressos and
all the other favorites as well as herbal teas and hot chocolates.
Price per day includes up to 1500 servings (combination of 8 oz. cups for coffees and teas
& 4 oz. cups for espressos), two trained staff to serve, counter, all equipment, consumables,
stock, water and electrical supply. iPad menu is also provided for the bar.

Power Requirements
Coffee machine: 5kW, 30Amp at 240 volts
Grinder: 350W, 5 Amp at 110 volts
Refrigerator: 10 Amp at 115 volts
Markey LTD Vegetable & Fruit Juice Bar
3,400.00 per day
Two trained baristas will press fresh and seasonal locally sourced fruits and vegetables to
produce the most natural of juices. Our menu is designed with nutritional values, taste and
color in mind.

Flavors:
Orlando Orange: Carrot, Apple, Ginger and Orange Juice
Green Goddess: Celery, Cucumber, Spinach, Apple and Lemon
Pink Lady: Apple, Pineapple and Beetroot
Price per day includes up to 500 servings (8 oz. cups), two trained staff to serve, counter,
all equipment, consumables, stock and electrical supply. iPad menu is also provided for the
bar. Additional orders may be added on show day with a minimum order of 100 servings
at 5.00 each.
Power Requirements
Juice machines: 3 x 20 Amp at 110 volts (usually three machines are running)
Markey LTD Milkshake Bar
3,400.00 per day
Traditional, old-fashioned thick and creamy flavorful milkshakes made to order using
all-natural ingredients. The Markey Milkshake Bar will keep them coming all day long!

Flavors:
Strawberry, Chocolate, Banana, Caramel - Choose any or all!
bar. Additional orders may be added on show day with a minimum order of 100 servings
at 5.00 each.
Power Requirements
Blenders: 4 x 13 Amp at 110 volts
Prices do not include trash removal and cleaning service.

Your service includes the use of our counter with built-in refrigerator. If you prefer to
use existing counter space within your booth for the service, please let us know.
16
Markey LTD Italian Gelato Bar

3,400.00 per day
Two trained staff members to scoop and serve various flavors of Gelato with an array of
flavors, a perfect attraction to your booth. Our menu of flavors includes intensely delicious
dairy free sorbets and creamy gelato.

Flavors:
Chocolate, Pistachio, Vanilla Bean, Dolce de Leche, Raspberry and Lemon.
Our Gelato freezer can display up to 6 flavors.
Price per day includes up to 500 servings (5 oz. cups), two trained staff to serve, Gelato
display cabinet, all equipment, consumables, stock and electrical supply. iPad menu is also
provided for the bar. Additional orders may be added on show day with a minimum order of
100 servings at 5.00 each.
Power Requirements
Gelato cabinet: 3 kW, single phase, 15 Amp at 110 volts. A 24 hours power
supply is required for the Gelato cabinet.
Markey LTD Smoothie Bar
3,400.00 per day
Two trained baristas will cut, shake, stir and blend an exciting menu. Fresh fruit and natural
fruit puree ingredients will be combined to create colorful and exceptional flavors.

Flavors:
Fantastic 5: Blueberry, Blackberry, Strawberry and Raspberry
with Cranberry Juice
Tropic Passion: Mango, Passion Fruit and Watermelon with Orange Juice
& Coconut Water
Zinger: Strawberry, Banana, Lime Juice and Mint with Apple Juice
Pinkie Deluxe: Strawberry & Morello Cherry with Low-Fat Natural Yogurt
bar Additional orders may be placed on show day with a minimum order of 100 servings
at 5.00 each.
Power Requirements
Blenders: 4 x 13 Amp at 110 volts
Markey LTD Frozen Yogurt 3,400.00 per day
or Soft Serve Ice Cream Bar
Two trained staff members to serve and garnish our popular Frozen Yogurt or Soft Serve Ice
Cream Bar.
Frozen Yogurt Flavors: Non-Fat or Natural Tart base
Soft Serve Ice Cream: Vanilla
Toppings for Both: Strawberry, Blueberry, Pineapple, Granola, Milk Chocolate
Chips, Sliced Almonds, Coconut, Dries Cranberries and Gummi Bears
Sauces: Chocolate, Caramel and Honey
bar. Additional orders may be added on show day with a minimum order of 100 servings at
5.00 each.
Power Requirements
Frozen Yogurt/ Soft Serve machine: 3 kW, single phase, 20 Amp at 110 volts.
Prices do not include trash removal and cleaning service.
Your service includes the use of our counter with built-in refrigerator. If you prefer to
use existing counter space within your booth for the service, please let us know.
17
Bar Selections
Beverages are billed on consumption unless otherwise noted, bartender fees apply.
Hosted Deluxe Bar

Cocktails
Featuring Ketel One, Bombay Sapphire, Johnnie Walker Black, Makers Mark, Bacardi 8,
Crown Royal, Sauza Hornitos Reposado, Remy Martin VS, Martini & Rossi Dry and
Sweet Vermouth
7.50 per drink
Wines by the Glass
Featuring Folie a Deux Chardonnay, Avalon Cabernet Sauvignon, Red Rock Reserve Merlot
and Beringer White Zinfandel
7.00 per drink
Sparkling
Woodbridge Brut 7.00 per drink
Imported Beer 6.50 per drink
Domestic Beer 6.25 per drink
Bottled Water 3.75 per drink
Soft Drinks 3.75 per drink
Juices 3.75 per drink
Hosted Premium Bar

Cocktails
Featuring Smirnoff, Bombay, Dewars, Jim Beam, Bacardi Superior, Canadian
Club, Jos Cuervo Gold, Christian Bros. Brandy, Martini & Rossi Dry and
Sweet Vermouth 7.00 per drink
Wines by the Glass
Featuring Woodbridge by Robert Mondavi Chardonnay, Cabernet Sauvignon,
Merlot and White Zinfandel
6.25 per drink
Sparkling
Woodbridge Brut 7.00 per drink
Imported Beer 6.50 per drink
Domestic Beer 6.25 per drink
Bottled Water 3.75 per drink
Soft Drinks 3.75 per drink
Juices 3.75 per drink
Cash bar options are available.

All bar services require a Levy Restaurants bartender.
18
EXHIBITOR CATERING ORDER FORM
EXHIBITING COMPANY INFORMATION

Company Name
(Include Booth Name if Different):
Billing Address:
City, State, Zip Code:
Country:
Main Telephone Number:

Main Fax Number:
Email Address:

SITE INFORMATION
Event Name:
Booth Number:
On-Site Contact Name:
On-Site Contact Cell Number:

DELIVERY
DATE
DELIVERY TIME
/ END TIME
QTY
DESCRIPTION
TOTAL PRICE

Prices are exclusive of a 15% gratuity, 5% taxable administrative fee and 7% applicable sales tax or a 20% taxable administrative fee and 7%
applicable sales tax, as determined by our staffing guidelines. The gratuity is distributed to banquet employees.
No other fees or charges, including the administrative fee, represent tips, gratuities or service charges for any employees.
This letter serves as my formal written authorization and approval for you to charge the credit card indicated below for any and all
charges related to food services at the BCEC. This letter shall constitute my express written permission for you to charge, to the extent
not previously paid for, the credit card for the initial deposit, the balance due before and any charges incurred during the event.

CREDIT CARD AUTHORIZATION

Card Type:
Visa
MC
AMEX Discover
Billing Zip Code:
Credit Card Number:
Exp Date:
Card Holder Signature:
Card Holder Name:
Mail, Fax or Scan To: Cortney Fullerton Catering Sales Manager

Levy Restaurants | John B. Hynes Veteran Memoral Convention Center
Phone: 617.954.2379 | Fax: 617.954.2281 | Email: cfullerton@levyrestaurants.com
2014 Vascular Annual Meeting

June 5-7, 2014
Hynes Convention Center, Boston, MA
Oscar Einzig Photography and Video Services

Exhibit Photography
Page 1
Exhibit Video & Event Photography
Page 2
Video Production
Page 3
Order Form
Page 4
Video Production FAQ
Page 5

June 5-7, 2014
Exhibit Photography & Video - Includes color corrected, high resolution images with unlimited usage rights shipped via
ground service within 7 business days from the end of the show unless otherwise stated below. E-Delivery of images and video
reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. For expedited
delivery on any services, please contact us.
QTY
8x10 Print per view
$140.00 ______
Digital Image on CD per view
$175.00 ______
Digital Image E- Delivery per view
$190.00 ______
8x10 Print & Image on CD per view
$200.00 ______
8x10 Print, Image on CD & E- Delivery per view
$225.00 ______.
Dynamic Exhibit Photography- (Ideal for Exhibit Builders and Product shots)
Complete Studio Look with Post-Production per view
$475.00 ______
Imaging technicians will remove background, distracting objects or wall graphics, in addition to color correction. Both the
original view and enhanced view will be delivered on both on CD and an 8x10 print.
Additions to Exhibit Photography

On-site Delivery of Exhibit Photography
$75.00 ______
All unmanipulated digital images or video reel surrendered on-site on USB drive within 24 hours after image capture.
Duplicate CD of entire order
$50.00
______
Additional 8x10 Prints
$36.00
______
*NEW* Video Reel (4 view minimum)

30 seconds- 2 minutes of HD BRoll video of booth, without sound, captured during photography session.
$450.00 ______
*NEW* Video Reel (No minimum Photography Order)

$650.00 ______
30 seconds- 2 minutes of HD BRoll video of booth, without sound, unscheduled before or during show hours.
Please notate on Order Form (p.4) with or without people.
*NEW* Video Reel Post-Production
$300.00 ______
Includes a 30-45 second edited video with stock music and limited graphic. Delivered electronically within 10 business days
from the final day of the show
Subtotal Page 1 ______
325 N LaSalle Street, Suite 425, Chicago, IL 60654
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com

June 5-7, 2014
Exhibit Photography & Video Pro Packages- Includes color corrected, high resolution images with unlimited usage
rights shipped via ground service within 7 business days from the end of the show. E-Delivery of images and video reel will be
uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show.
QTY
Pro Pack A
Includes 6 views of the exhibit delivered both on CD and 8x10 prints.
$1,055.00 ______
Pro Pack B
$2,105.00 ______
Includes 15 views of the exhibit delivered both on CD and 8x10 prints. Also includes Complimentary Photo Reel.
*NEW* Pro-Pack A w/ Video Reel
$1,390.00 ______
Includes 6 views of the exhibit delivered both on CD and 8x10 prints and 30 seconds- 2 minutes of HD BRoll video of booth,
without sound, captured during photography session
*NEW* Pro-Pack B w/Video Reel
$2,440.00 ______
Includes 15 views of the exhibit delivered both on CD and 8x10 prints and 30 seconds- 2 minutes of HD BRoll video of booth,
without sound, captured during photography session.
*NEW* Video Reel Post-Production
$300.00 ______
Includes a 30-45 second edited video with stock music and limited graphic. Delivered electronically within 10 business days
from the final day of the show
E- Delivery of Pro Pack
$150.00
______
Additional Pro Pack Views per view
$75.00
______
Event Photography -All event photography services are to be used for timed special events only and must be booked in
consecutive hourly increments to obtain discounted pricing. For expedited delivery on any services, please contact us.
QTY
Photographic Coverage and Delivery of all images on DVD
Hours
______
$350.00 for first hour, $300.00 for second hour, $250.00 for any additional hours
Delivery of color corrected, high resolution images with unlimited usage rights within 7 business days from the end of the show.
On-Site Delivery of Event Images on a 4 GB USB Drive
$75.00
Surrender of all unmanipulated digital images on-site on USB drive within 2 hours after the end of the assignment.
______
Upload of Event Images to Social Media Site Post-Event

$50.00/hr.
______
Time based upon photographic coverage booked above. All digital images uploaded to your social media site of choice within 4
hours after the end of the assignment.
For upload of images to Social Media during an event, or branding of images with logos or text, please contact us for further
information.
Description of Event:
Location:
Date:
Time:
One hour minimum, booked in hourly increments. Events taking place away from the main convention center are subject to a
two hour consecutive minimum. Travel time to and from event might result in additional fees. Does not include Exhibit or
Product Photography.
Green Screen Photography/On-site Printing- Place attendees into digital backgrounds. Add custom borders, logo or message. Attendees can
receive professional prints or digital uploads. Packages start at $1,200.00. Please contact us for further information.

P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com

June 5-7, 2014
HD Video Production- All delivered video footage includes unlimited usage rights.
QTY
All-Inclusive Video Package

$1,875.00
______
Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit,
1 edited and produced video up to 3 minutes long with rough cut and 1 edit. Includes intro, outro, stock music and titling. First
draft delivered online within 15 days from the final day of the show. Final video delivered online upon final approval.
B Roll 120- Scheduled Raw Footage* Capture
$1,400.00
______
Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit
at the time of your choice during show hours. Delivery of raw footage* on a USB drive within 10 business days from the final
day of the show.
Half Day B Roll Shoot
$1,875.00
______
Up to 4 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit.
Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show.
Full Day B Roll Shoot
$2,875.00
______
Up to 8 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit.
Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show.
Video Production Additions
QTY
1 Additional Wireless Mic

$75.00
______
More than 2 mics will require a sound mixer and may require a sound tech on-site. Price for sound mixer and tech determined by
scope of the project.
Post-Event Editing (3 Minute Video)
$1,250.00
______
An additional standard edited and produced video including intro, outro, stock music and titling up to 3 minutes long with rough
cut and 1 edit from existing footage. Delivered online within 15 business days from the final day of the show.
Raw Footage Delivery Options
External hard disk drive
$200.00
______
*Raw Video Footage Disclaimer

All raw footage is provided as is and may not be usable directly.
It is meant to be edited by a professional before use and saved in the appropriate format.
For examples of the video products, please visit http://vimeo.com/channels/535755
Description of Video:
Location:
Date:
Time:
(Telephone confirmation to be provided upon receipt of form.)

P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com

June 5-7, 2014
Order Form
Bill To Company
Billing Address
City
State
Zip
Ordered By
Subtotal Page 1
________
Phone
Subtotal Page 2
________
Fax
Subtotal Page 3
________
Email
Sales tax
________
Name on Card
(Products delivered in IL subject to 9.25% sales tax.

Products delivered in Texas- applicable sales tax apply)
Card Number
Exp.
Shipping & Handling

(Via ground services)
$20.00
TOTAL
________
Signature
Ship to Company
Shipping Address
City
State
Zip
Ship to Attention
Ship to Email
Booth Name
Onsite Instructions____________
Booth #
On-site Contact
Cell#
Exhibit Photography/Video Reel Instructions
Monitors
___ON ___OFF
Lights
___ON ___OFF
With People___ Without People___ Staff Shot___
Must be prepaid with a Check, Visa, Mastercard or American Express. Cancellations received less than one week prior to the first day of
exhibitor move-in will be billed at 50%. Photography Orders ship within 7 business days after closing date of show unless otherwise stated.
Claims must be made in writing within 7 days of receipt of materials. Oscar Einzig does not work on speculation. 8/13
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com

June 5-7, 2014
Video Production FAQs

Video Shoot:
Actual filming times may be shorter than the time the videographer is scheduled to be at your booth. Scheduled shoot times
include setup and breakdown of videographer equipment and may vary depending on the type of shoot and the equipment. Setup
and breakdown typically take 10-15 minutes each for a standard one camera shoot. The amount of footage a videographer
records depends on the amount of activity going on within the booth.
Standard HD Kit- includes 1 wireless mic, tripod and 1 light kit (on-camera or external - videographers choice). The light kit
is dependent on the shoot needs. We will only supply an on-camera light unless specifically requested otherwise. Please contact
us for additional or specific equipment needs.
Delivery of Raw Footage:
Raw footage is footage captured directly from the camera and is not typically used as is. In most cases the footage will need to
be transferred into an editing program to even be viewable. It is intended to be edited by a professional editor before a final
usable version is produced. Raw footage file formats will vary depending on camera equipment and editing equipment used. We
will charge $300.00 for a Half-Day Shoot and up to $350.00 for a Full-Day Shoot for the conversion of raw footage files to
viewable MOV files.
Raw footage such as B Roll is usually shipped within 10 business days from the last day of the trade show. For expedited
delivery please contact us.
Online delivery is by yousendit.com or wetransfer.com. The maximum file size for online delivery is 2 GB.
Raw footage can be delivered on USB drives or external hard disk drives as well. We generally will use a USB stick for data less
than 8 GB and a hard disk drive for data over 8 GB in size.
Editing Services:
We provide a variety of editing services for all videos we shoot. Please contact us for custom editing needs.
Production Service:
We provide a complete suite of video production services for corporate events, product demonstrations, testimonial videos and
others, in addition to videos we produce for you at trade shows. Please contact us for details.
Project Management:
For videos being edited, we require feedback to our editors within 10 business days of the end of the show. All projects will be
deemed completed if we do not receive customer feedback by that point. A project restart fee of $225.00 will be accessed to
reopen a project for 30 days.
We do not store your raw footage for more than 30 days past the completion of your project. We do offer raw footage/video
storage for up to 1 year for $350.00 per project. This storage will make it easier to edit a new video or modify an existing video
that we have produced.
We provide email feedback and notifications. Please make sure to whitelist support@igot2know.com email address to ensure
our emails do not go to your spam folder.
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com
Audio Visual Rental Order Form
st
Order early and save, orders received after May 21 will be subject to the ON-SITE SHOW RATE

Computer Equipment

QTY

Advanced
Video & Computer Equipment

22 LCD Monitor
24 LCD Monitor
27 LCD Monitor
32 LCD Monitor
42 LCD Monitor
55 LCD Monitor
Laptop Computer
Desktop Computer Workstation
iPad WIFI only
Multimedia PC Speakers
DVD Player w/Repeat

Onsite

Total

$200.00
$240.00
$300.00
$360.00
$400.00
$480.00
$500.00
$600.00
$800.00
$960.00
$1,000.00
$1,200.00
$250.00
$300.00
$250.00
$300.00
$125.00
$175.00
$75.00
$90.00
$100.00
$120.00

Plasma Wall Mounts & Stands
72 Tall Plasma Floor Stand w/shelf
$150.00
$180.00
Wall Mount (included)

N/C
N/C
Additional A/V

We offer a large range of projection and sound systems to meet your specifications. Please call for quote.

Totals: Payment is due when order is placed
1 Equipment Total:

2 Setup / Delivery: (30% of line 1 or $90.00 min)

3 MA Sales Tax: (6.25% of line 1)

4 Sub Total:

5 Total Due:

rd
th
All equipment will be delivered on June 3 and 4 | On-Site Contact: Doreen Rillahan | 978.618.6405
On Site Contact:
Booth Number:
On Site Cell:
Delivery Day/Time:
FAX: 530-730-3772 or Email: Orders@Rillahan.com

Rillahan & Associates
45 Alpine Lane, #430
Chelmsford, MA 01824
T: 978-863-0200
Company Information

Company Name:
Company Contact:
Contact Email:
Billing Information
(Please Print Clearly)

Payment:
Mastercard Visa American Express Check
Credit Card Number:

Expiration Date:
CID:
Card Holders Name:

(as it appears on card)

Billing Address:
City/State/Zip:
Card Holders Signature:
Ordering Instructions

The total charge per item is determined as a SHOW RATE, that is the items selected are charges for the ENTIRE Event.
TAX EXEMPT STATUS If you are exempt from payment of sales tax, an exemption certificate must be included with the order.
There are NO Equipment charges for setup days prior to the event.
Please include applicable Sales Tax on Equipment.
To guarantee equipment availability and advanced rate, submit your request 14 days prior to delivery.
Operator labor, if requested is subject to the prevailing hourly rate with a 4 hour minimum.
All CANCELLATIONS must be received 72 hours prior to delivery date to avoid a minimum 1 day charge.
Fax both pages to: 530-730-3772 or E-mail to: Orders@Rillahan.com
CompuSystems
Lead Management
Dear Exhibitor:
CompuSystems, the shows official registration provider, also offers a suite of lead retrieval products
and services designed to help you maximize the return on your investment from exhibiting and turn
qualified buyers into sales. This comprehensive, 360-degree approach to lead management will connect
you with attendees before, during and after the show.
Pre-Show, TrafficMax attendee promotional services can be used to drive traffic to your booth. This
system can be used to target buyers, so you can then send a customized marketing message to your
target audience. Once onsite, CompuLEAD lead retrieval products are designed to help you quickly
and effectively capture and qualify leads on the show floor. When the
show ends, exhibitors that used a CompuLEAD device have access to
Think Big Picture!
myLeads, our free premier post show follow up service.
Use the following order forms to learn more and sign up for these
valuable services today. If you have any questions, one of our
knowledgeable exhibitor services representatives is standing by to
help you place your order.
Have a Great Show!
Get the most out of your trade

show investment! Use our
products and services to capture
and qualify attendees on the show
floor and promptly follow up on
your leads when the show ends.
Can you afford not to

take advantage of these
valuable services?
CompuSystems
checklist
Used TrafficMax to attract attendees to my booth
Ordered a CompuLEAD lead retrieval device to capture and qualify my sales leads onsite
Used myLeads to promptly follow-up with my sales leads
ORDER ONLINE
For assistance (inside the U.S.)

call toll-free: 866.600.LEAD(5323)
RE
TRIEV
LEA
www.compusystems.com/order
CIAL
OFFI
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O V I
For assistance (outside the U.S.)

call:+1 708.786.5565
CompuLEAD Products
CompuSystems offers a suite of lead management products and services designed to help exhibitors quickly and easily capture and qualify leads
on the show floor. Our products read trade show attendee badges and instantly capture comprehensive sales leads. Using lead retrieval enables
you to qualify leads with follow-up action codes, eliminates hand-keying leads into your database for quicker lead follow-up and gives you
demographic information on attendees you wouldnt otherwise receive collecting business cards.
descriptions
CompuLEAD Mobile Elite
A handheld device with robust surveying and qualifying capabilities. Has a large touch screen and
attached stylus. Plus instant online access to sales leads. Electricity needed to charge unit, nightly charging required.
QWERTY keyboard for extensive note taking and lead editing
Complete with 10 standard qualifiers and 4 standard survey questions
Create custom lead qualifiers or survey questions (addl. charges will apply)
Optional wireless printer (addl. charges will apply)
CompuLEAD Mobile
Capture leads anywhere with this lightweight handheld device, and quickly read attendee badges
without removing badge from holder.
Leads provided electronically
Note taking functionality
Complete with 10 standard qualifiers
Create custom lead qualifiers (addl. charges will apply)
CompuLEAD Smart
A powerful and easy way to capture sales leads both on and off the show floor using your own
Smartphone! Download the app from your app store after ordering, and activate via a unique
access code. App works with all iPhone and iPad devices with iOS 6.0 and above, and Android with OS Froyo 2.2 and above.
Scan the barcode on the attendees badge or enter the number found on the badge to capture their
contact information
Complete with 10 standard qualifiers and 4 standard survey questions or create your own custom
qualifiers or survey questions
Edit lead contact information and add notes
Instant online access to sales leads (data plan or Wi-Fi required)
Send electronic literature immediately to your leads right from within the app (addl. charges will apply)
CompuLEAD Desktop
Drop and record design reads attendee badges and instantly prints comprehensive sales lead reports.
Requires electricity.
Complete with 10 standard lead qualifiers
Receive your leads electronically (addl. charges may apply)
Create custom lead qualifiers or surveys (addl. charges will apply)
Optional keyboard for taking notes (addl. charges will apply)
terms & conditions

By completing the Lead Retrieval Order Form, you agree to be held liable for the return of the CompuLEAD unit and its accessories. If the unit is
not returned within 1 hour after the show floor closes, a $100 late fee will be charged per day to the credit card on file until the unit is returned.
If the unit is not returned or returned damaged, a $1500 replacement fee will be charged. If the CompuLEAD keyboard is not returned a $50
replacement fee will be charged. If the GPRS Modem or Wireless Printer is not returned a $750 replacement fee will be charged. If the snap-on
charger for the Mobile Elite is not returned a $250 replacement fee will be charged. If the power cord for the Wireless Printer or Mobile Elite
is not returned a $100 replacement fee will be charged. If the unit or accessories are subsequently returned to CompuSystems, the fees may
be reduced by CompuSystems. You, not CompuSystems or Show Management, are responsible for the proper use and safekeeping of the
equipment.
LEA
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June 5 - 7, 2014
Lead Retrieval Order Form
TRIEV
CompuLEAD
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ORDER ONLINE: www.compusystems.com/order
best
value!
EARLY BIRD DEADLINE: 04/07/14 ADVANCE DEADLINE: 04/22/14
complete packages
Select a package for everything you need to capture, qualify and follow up with your leads.
EARLY BIRD ADVANCE STANDARD
QTY
TOTAL
CompuLEAD Mobile Qualifier Elite (181)
Includes electronic leads, custom qualifiers, instant online lead access, QWERTY keyboard
for note taking and lead editing, wireless printer and delivery, setup and in-booth training.*
CompuLEAD Mobile Qualifier (113)
Includes electronic leads, custom qualifiers, and delivery, setup and in-booth training. *
CompuLEAD Desktop Qualifier (101)
Includes electronic leads, custom qualifiers, and delivery, setup and in-booth training. *
mobile app
CompuLEAD Smart App (173A) Smartphone not included. Data-plan or Wi-Fi plan required. One app required per phone.
Includes instant online lead access, and custom qualifiers/survey questions if you place your order online.
Scan the barcode on the attendees badge or enter the number found on the badge to capture a lead.
App works with all iPhone and iPad devices with iOS 6.0 and above, and Android with OS Froyo 2.2 and above.
Device must have a camera with an auto-focus feature to scan the barcode. Price is for one show only. *
Additional CompuLEAD Smart App Activation Code (173B)
$665
$745
$850
____
$________
$545
$615
$700
____
$________
$510
$575
$660
____
$________
Select individual products and dont forget to order valuable enhancements (located below).
See product description sheet for more information.
TOTAL
____
$________
____
$________
QTY
TOTAL
3 Activation Codes Included
$460
$490
$520
$115
a la carte
QTY
CompuLEAD Mobile Elite (176A)

w Wireless Printer for Mobile Elite (177)
CompuLEAD Mobile (13A)
CompuLEAD Desktop (01A, 103)
$440
$480
$530
____ $________
+$75
+$90
+$110
____ $________
$390
$430
$480
____ $________
$350
$390
$440
____ $________
____
enhancements
Keyboard (03) Available for CompuLEAD Desktop.
$ 30
$ 35
$ 40
Custom Qualifiers (05, 18, 180) Available for CompuLEAD Desktop, CompuLEAD Mobile, and CompuLEAD Mobile Elite. *
$ 90
$105
$125 ____ $________
Custom Survey (06, 179) Available for CompuLEAD Desktop and CompuLEAD Mobile Elite . *
$ 90
$105
$125 ____ $________
Delivery, Setup & In-Booth Training (08) Available for all a la carte products.
$ 95
$110
$130 ____ $________
$________
* Custom Qualifiers and Custom Survey questions must be received at the time your order is placed. Any changes to your qualifiers or survey after your order is processed (either pre-show or onsite) will result in a $50 service fee.
electronic literature
Electronic Literature Solution (EXP) Reduce your cost to exhibit by eliminating the need to print your literature and minimize
paper waste! Purchase up to 15 electronic company brochures (PDFs, up to 5 MB each) to be included in myLeads, the attendee
post-show follow-up system, as well as available on pre-show ConnectME services. If you purchase the CompuLEAD Smart
App, your literature can also be distributed to your leads right from within the app. Available for all a la carte products and the
CompuLEAD Smart App. Give us a call us to learn more!
QTY
$ 50 each
TOTAL
____ $________
Using your own scanning equipment? Please note that the barcode is encrypted. Call 708.786.5565 for information and pricing on obtaining full lead information post-show.
payment

Contact Name/Title
Company Name
Booth # (Required)
Processing Fee

Address
Subtotal $______________
$______________
15.00
TOTAL $______________
All applicable taxes will apply.
City
State
Zip Code
Phone
Onsite Cell
Fax
E-mail
Alternate E-mail (to receive leads post-show)
Country
ORDER ONLINE
www.compusystems.com/order
ALL ORDERS SUBJECT TO A
$100 CANCELLATION FEE
Check (payable in U.S. funds to CompuSystems; order form must accompany check)
NO REFUNDS AFTER 05/06/14
No refunds on CompuLEAD Smart
Visa
MC
Amex
Credit card deposit required for all rentals. If paying by check, credit card will not be charged unless unit is
damaged or not returned on time.
By signing this order form, I declare that I have fully read, understand and agree to abide by the Terms and Conditions
listed on the product description page.
Card Number
Expiration Date
Cardholder Name
Cardholder Signature
FAX ORDERS TO:
+1 708.344.4444
MAIL ORDERS TO:
CompuSystems, Inc.
P.O. Box 6271
Broadview, IL 60155, USA
FOR ASSISTANCE CALL:
(INSIDE U.S.) toll free 866.600.LEAD

(OUTSIDE U.S.) +1 708.786.5565
Requires 110v AC Circuit.
enhancements
Dont forget these valuable add-ons!

Custom Lead Qualifiers Qualify your prospects in ways that are
unique to your company. This option works just like Standard Lead Qualifiers,
except you create and supply us with your own qualifiers. You can create up
to 99 custom qualifiers, 21 characters long, including spaces. Simply provide
your list of qualifiers when you place your order. Option for Desktop,
Mobile, & Mobile Elite.
Custom Survey Survey questions allow you to qualify your

prospects and customize your post-show follow-up effort. Simply provide
your survey questions with your faxed order, and we will program your
survey to print on the paper lead form after a badge is scanned. Option for
Desktop & Mobile Elite.
Delivery, in-booth setup and training Have your units

delivered direct to your booth. A CompuSystems technician will also set the
machines up in your booth and train your staff how to use them.
Keyboard This valuable option allows you to take electronic notes

using the CompuLEAD Desktop unit. Say goodbye to handwriting your notes
and hello to keying them in! Option for Desktop.
Wireless Printer This valuable option allows you to print via

Bluetooth from a hand-held device. Option for Mobile Elite.
myLeads Follow-Up Services

Included FREE with all CompuLEAD rentals
CompuSystems offers premier post show follow-up services for exhibitors and attendees. After the show, both exhibitors and
attendees will receive a personal myLeads email inviting them to view their contacts and take advantage of a powerful suite of
post show follow-up services.
Exhibitors can:
Easily keep track of the attendees who stopped by their booth
View and print their leads
Send broadcast emails to their list of leads
Print mailing labels from their list of leads
Create reports based on the following criteria:

Lead Ranking
Leads Profile
Leads by Hour
Leads by Geographical Distribution
Attendees can:
View and download company information for exhibitors they visited
Send follow-up emails to exhibitor contacts
Its never been easier to follow up

with your leads and its FREE!
Electronic Literature Solution

Add this option to your order and GO GREEN!
Reduce printing and shipping costs for the event
Avoid the literature paper-jam carried around by attendees
Minimize paper waste and harm to the environment

Increase your company exposure
The easy and cost-effective way to ensure your information gets into the hands of attendees!
P.O. Box 6271, Broadview, IL 60155

Phone: +1 708.786.5565 Fax: +1 708.344.4444
www.compusystems.com
Join the CompuLEAD

Users Group
Custom Lead Qualifier Template

All the CompuLEAD lead retrieval units come equipped with ten standard lead qualifiers. For an additional charge, you can
choose to create and supply CompuSystems with qualifiers specific to your company using the template below. Simply select
the Custom Lead Qualifiers option on the lead retrieval order form, and fax this template to CompuSystems along with your
order. Your lead retrieval product(s) will then be programmed with the qualifiers you specified.
The following qualifiers come standard with
every unit rented:
You may create up to 99 Custom Lead Qualifiers, up to 21
characters long (including blank spaces).
In addition to letters and numbers, the following characters
may be used: dashes, greater than and less than symbols, and
plus and minus signs.
Standard Lead Qualifiers

Lead Ranking
Follow Up
01 A-Lead
06 E-mail Info
02 B-Lead
07 Mail Info
01. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
03 C-Lead
08 Have Rep Call
02. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Authority
In-Booth Action
03. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
04 Influencer
09 Gave Literature
05 Decision Maker
10 Gave Demo
04. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
05. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
06. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
07. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
08. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
09. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
10. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
11. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
12. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Use this template to create your

own custom codes, which will
replace the standard qualifiers
listed above. Please keep a copy
for your records.
All qualifiers will be programmed into your lead
13. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
retrieval unit prior to show start. For CompuLEAD
14. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Desktop, the first 40 qualifiers will be printed
15. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
and placed in a viewing tray onboard the unit;
16. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
17. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
the remainder will be printed and given to you.

For CompuLEAD Mobile and Mobile Elite, you
will be able to view your list of qualifiers on the
18. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
units screen. For CompuLEAD Smart, you must
19. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
customize your qualifiers PRIOR to activation.
20. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
If you need additional space beyond what this template

allows, you may attach a separate sheet of paper to this
form continuing the number sequence.
Fax with your order form to: +1 708.344.4444
Show Name ____________________________________

Company Name ____________________________________
Booth Number ____________________________________
T
LIS
June 5 - 7, 2014
CIAL
OFFI
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Trade Show Promotional Services
NTA
L
TrafficMax
RE
D
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Maximize traffic to your booth with TrafficMax trade show promotional services. This user-friendly, online attendee list rental and
marketing system will help you reach qualified buyers for your products and services. Its never been easier or more cost effective to
market your presence at the show, and also help ensure a return on your exhibiting investment.
Increase booth traffic
Find more customers like your best customers
Send professional-looking marketing messages
Tailor your promotions to a specific audience
Increase company exposure
Save time and money
attendee list rental

Target buyers by industry segment,
demographic profile or geographic
area. Lists counts can be modified
to meet your budget requirements.
Qualified registrant list direct from show organizer
List Rental
Promote your booth when and how you want
Cost per record:

Minimum order:
Pricing and list counts calculated prior to finalizing

your order no hidden fees
$ 0.15
$250.00
label printing
View and print Avery 5160 mailing labels
in PDF format for the list you select.
Save time select a list and generate labels

simultaneously
List Rental (see note)
Labels are formatted for you
Cost per record:

Minimum order:
$ 0.15
$250.00
Create professional looking mailers
Setup Fee:
$ 75.00
Cost efficient marketing effort
List Rental (see note)
Send professional-looking emails,

with opt-outs managed for you
Cost per record:

Minimum order:
$ 0.15
$250.00
View real-time HTML tracking reports
Setup Fee:
$ 75.00
$ 0.12
broadcast email
Drive traffic to your booth by
sending an electronic message to
your targeted audience. This flexible
system supports HTML and plain
text email messages.
Addl. Cost per record:
note
information
The Broadcast Email service requires attendee list rental.

List rental charges will apply. You will NOT receive a copy of
the list when you take advantage of this service; the service
applies as a one-time use. This also applies for Label Printing;
an additional copy of the list will NOT be provided in another
format.
ONLY THE FEATURES LISTED ARE AVAILABLE FOR THIS SHOW.

For additional information, visit:
www.compusystems.com/exhibitors-list.html
Questions? Contact a TrafficMax Specialist at +1 708.786.5565.
Email notifications will be sent to the key contact 6-8 weeks prior to the show.
The easy and cost effective way to market and drive traffic to your booth!

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2014 EXHIBIT HALL SCHEDULE

Exhibit Hall Move-In

Exhibit Hall Open

Exhibit Hall Move-Out

Your BOOTH includes:

TOP in Vascular Row includes:

One 6 skirted table

Exhibit Hall Manager

General Service Contractor

Corcoran Expositions, Inc.

633 N. St. Clair Street, 22 FL

200 W. Adams Street, Suite 2600

275 Bodwell Street

Society for Vascular Surgery

Booths Paid In Full

REGISTRATION AND HOTEL DEADLINES

Advance Warehouse Opens for Freight Delivery

INSTALLATION AND LABOR DEADLINES

Exhibitor Appointed Contractor (EAC) Form Due

BOOTH SERVICES DEADLINES

Floral Services Discount Deadline

Vascular Connections Preview Issue (May 1) Space Close Date

EXHIBITOR BADGE ORDER FORM

Please Check Your Choice for Badge Pickup

BADGES HELD FOR INDIVIDUAL PICK-UP ON-SITE

TOTAL AMOUNT DUE:$ ______________________

FORM OF PAYMENT: CHECK (made payable to SVS) CREDIT CARD*

CARD NUMBER: ___________________________________________________

EXP. DATE: __________

CARDHOLDER'S SIGNATURE: ______________________ _______ PRINT NAME: ________

SVS Exhibitor Registration c/o CompuSystems, Inc.

EXHIBITOR HOTEL RESERVATION INFORMATION

Sheraton Boston (Headquarters): $269 single/$289 double*

Click here to make your reservation!

SVS 2014 Annual Meeting

2 blocks via Skybridge

Marriott Copley Place

3 blocks via Skybridge

Westin Copley Place

SVS 2014 Annual Meeting

After 6:30 pm (Approved Satellite symposia only)

CLINICAL TRIAL INVESTIGATOR MEETINGS

MEETING ROOM REQUEST FORM

A non-refundable $250 placement fee is due for each room allocated.

American Express Visa

Check Payable to SVS (Check #_______ )

Name on Credit Card:

For SVS Use Only

Date Received __________________________ Date to Hotel_________________ ___________

GIVEAWAY APPROVAL FORM

Email or fax this form to:

Interactive Theater Experience

Vascular Live is a new, interactive experience at the

The Vascular Live Stage is perfect for the presentation of

Questions? Please contact: Dan Corcoran

A SVS member surgeon will also be on hand to serve as

The Vascular Live schedule will be published in Vascular

VASCULAR LIVE APPLICATION

Application deadline: Monday, April 14, 2014

Desired day(s) of participation:

CARDHOLDER'S SIGNATURE: __________________ _ PRINT NAME: ______

Date Received __________________ Date to Hotel_ ___

Product Showcase: Package A Package B __Package C

Signature _Title ________