EAM Vanilla Questionnaire

Ghaleb Al-Hourani
BoQ for CEGCO Jordan
Part number
D0GX6LL
Part description
IBM Maximo Asset Management Authorized User License + SW Subscription
& Support 12 Months
*Quantity
18
D0GX5LL
IBM Maximo Asset Management Limited Use Authorized User License + SW

Subscription & Support 12 Months
28
D0T1ALL
Maximo Asset Management Express Use FCT per Authorized User License +
SW Subscription & Support 12 Months
21
D0AYYLL
IBM Maximo Asset Management Scheduler FCT Authorized User License +

SW Subscription & Support 12 Months
D0L7ZLL
IBM Maximo Health, Safety and Environment Manager Authorized User

License + SW Subscription & Support 12 Months
D600FLL
IBM Maximo Enterprise Adaptor Orcale Server License + SW Subscription &

Support 12 Months
Q.No.
2
2.1
2.2
2.3
2.4
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.11
2.10
3
4
5
6
7
8
9
10
11
12
TechM Questions
GENERAL Questions
Any CMMS / EAM system is in use at CEGCO for Asset
Maintenance? - Yes /No
If Yes, Please provide details of your system
environment
System description
Is it an off the shelf / custom developed solution:
If it is off the shelf solution please give details (Incl.
version )
If custom developed, Please provide product
description with its high level capabilities:
Technology:
Database:
Size of the database:
Any external system is integrated to CMMS / EAM
systems
Any off the shelf External Systems (incl. version)
Technology details
Any Middleware solutions are used for Integration
Please provide details of the middleware (Incl.
version)
Any Portal Solution is integrated to CMMS/EAM
Solution? If yes please give detail
If yes, Does your Portal system supports any
electronic financial transactions, please provide
details
No. of End users:
No. of System Administrators:
Present system is Managed by:
If Vendor / 3rd Party Contractor, please share their
details for sharing our implementation plan
How many IT support Staff are presently working at
CEGCO
Your support staff Are they certified professionals?
Do you Insist on certified professionals only for
supporting your IT systems?
What are the timelines for this project?
When do you plan to start project?
Is it a standalone / any other IT projects are
associated with CMMS / EAM Implementation
CEGCOs
Response
Yes / No
Yes / No
Yes / No
CEGCO /
S/w Vendor /
Any 3rd party s/w
Contractor
Yes / No
Standalone /
Associated with
those projects
13.1
13.2
13.3
14
15
16
17
18
19
20
21
22
22.1
22.2
22.3
22.4
22.5
22.6
22.7
22.8
If not Standalone, Please share those Projects scope,

plan and their timelines
Is there any dependencies with those projects and
CMMS / EAM Implementation? If yes, Please provide
details
Please elaborate the risk impact on CMMS / EAM
Implementation Project
What is the type of resourcing model you prefer Onsite, Offshore or both?
If yes, onsite-offshore, will CEGCOs provide
connectivity to various environments? If Yes please
provide bandwidth details
INFRASTRUCTURE
Please share your IT Policy, Request Process,
procedures and SLAs to plan and execute our EAM
Implementation Plan
Do you have any Development and Test environments
in your IT infrastructure?
If Yes, Please provide details (include h/w and s/w
tools with versions)
If No, Do you have any plans to provide IT
Infrastructure for the implementation?
Does this IT Infrastructure cost is included in your
Implementation Budget?
If yes, can we recommend both H/w and S/w in our
proposal
If No, What is your server environment? Please
provide hardware details
Please provide Software details:
Do you provide separate server environments for
Development and Testing?
In which Operating System, would like to deploy EAM
solution, please give details including version
Do you wish to use any specific Integrated
Development Environments (IDE)? If yes, will you
provide IDE environment
Do you have any Version Control Tools integrated with
IDE? If yes, please provide details incl. version nos.
Do you wish to use any specific testing tools
especially for performance monitoring
Do you wish to have IBM Recommended Database or
any other specific Database to be used for EAM
solution
Do you wish to have IBM Recommended application
server or any other specific application server to be
used for deployment of EAM Solution
TRAINING
Yes / No
Yes / No
Yes / No
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
Do you have Training Infrastructure to offer end user

and system support trainings?
If we provide training manuals soft copies using MS Word / PPT is it sufficient or you want us to provide
hard copies. E-learning manuals
Should the training manuals be prepared for
individual roles with Images
In Addition to soft copies of training materials, do you
want us to quote for E-Learning course materials
separately?
CUSTOMIZATONS
If Default functionality is not mapping to your
business process, do you allow us to do any
customizations / changes to the existing
functionalities?
Are documents available for the customizations done
on current instance?
REPORTS
Have you identified department wise reports
requirement
Have you identified critical parameters at
Department, Management levels and MIS Reporting
to be considered for development of KPI reports
USER ROLES
IBM Maximo Business users per department wise
Identified users per department wise for Maximo Add
ons - Scheduler and Health Safety and Environment
(HSE)
Identified Business End users and Approvers
department wise
ADD ONS Licenses
How many Licensed users are required for Scheduler
and HSE
How many Licensed users are required for Oracle
Server
How about Planning tools adapter (Primavera / MS
Projects) Integration with Maximo Scheduler? Do you
plan to use that tool for your project planning
Do you need any Document Management System to
be integrated with IBM Maximo for storage any Assets
related Documents / Manuals in the system itself
Display Language
English / Arabic or Bi-Lingual package to be
implemented
Do you require user manuals and Training material in
Bi-Lingual or English only
Health safety and Environment
Yes / No
Yes / No
40
41
42
43
44
45
Have you attained any Industry Standards

Certifications related to HSE?
If so are there any compliance related to audits and
their action points to be tracked at the application
level?
General Information
Do you plan to implement IBM Maximo at One /
Multiple power plant
Current Maintenance Process and Procedures followed
at CEGCO
WO Costs are tracked against Assets / Locations/
Routes and they are posted into respective General
Ledgers
How Your Master data is to be loaded into IBM
Maximo?
Do you have all Master data in Excel sheets?
TECH M's Questions for Maximo Upgrade

Q
No.
3
4
5
Tech M Questions
GENERAL
Are there any specific features / functionalities
that you would like to explore from Maximo
7.5?
Will there be process changes during the
upgrade. If yes, what % OR how many
processes of the current process will undergo
process re-engineering
What is the type of resourcing preferred Onsite, Offshore or both?
If, onsite-offshore, will GE provide connectivity
to various environments for Upgrade
What are the timelines for this project?
CEGCO's Response
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
HW / SW
Is Hardware recommendation in scope?
Are new servers being provided for this
Upgrade Project or the existing servers to be
reused?
What is the current environment on the App
servers and will it be upgraded to new
environment like Windows 2012 64 Bit?
TRAINING
Should both Training Manuals & Conf Room
Training needs to be provided on 7.5
functionality?
What training manuals are required - Word /
PPT or E-learning manuals
Should the training manuals be prepared for
individual roles or for the admin role
CUSTOMIZATONS
Any customizations/changes to the existing
functionalities expected along with the
upgrade?
Are documents available for the
customizations done on current instance?
REPORTS
Does the classification of existing reports
needs to be included in the Effort Estimate for
this project?
Any Reports design changes to be done while
migrating reports to BIRT
INTEGRATIONS
Which are all the other systems impacted by
this project ? Please provide criticality details
also for individual systems affected
ADD ONS
Please specify the list of addons, to core
maximo, that GE PG US would like to
implement apart from EveryPlace.
Does GE already have licenses for Maximo
Everyplace?
What all modules you would like to use
through Everyplace?
DATA WH / MIGRATION
Is Data Upload/migration in scope - Do we
have to give data migration solution from any
existing system to Maximo and also implement
the same
21
22
23
24
Are we looking at only the Master Data

migration (like asset details, Inventory details)
or is transaction data migration (like
workorder) also in scope
Are DBA activities in scope of this
implementation
OTHERS
Would you like us to do a POC on any pain
areas in the current Maximo?
If yes, what are the specific functionalities or
applications that needs to be addressed in the
POC?

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Ghaleb Al-Hourani

BoQ for CEGCO Jordan

IBM Maximo Asset Management Limited Use Authorized User License + SW

IBM Maximo Asset Management Scheduler FCT Authorized User License +

IBM Maximo Health, Safety and Environment Manager Authorized User

IBM Maximo Enterprise Adaptor Orcale Server License + SW Subscription &

If not Standalone, Please share those Projects scope,

Do you have Training Infrastructure to offer end user

Have you attained any Industry Standards

TECH M's Questions for Maximo Upgrade

Are we looking at only the Master Data

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