Q. What is WordArt, Header and Footer? How will you insert header and footer?

WordArt - WordArt is a text styling utility available in Microsoft Office applications such as
Microsoft Word, Excel, PowerPoint and Publisher. It includes effects such as shadows,
outlines, colors, gradients, and 3D effects that can be added to a word or phrase. WordArt
can also bend, stretch, skew, or otherwise modify the shape of the text.
To insert special text effect by wordart, follow the steps :
1.
2.
3.
4.
5.

Click on the place where the word art is to be inserted.

Select insert ---- picture ---- wordart.
The word art gallery will be appeared. Click on required word art style and click on OK.
Now edit word art text dialog box will appear.
In place of your text here, type the required text. Select the font type, size, bold or
italics and click on OK.
6. To add or change effects to the text, use the buttons on the wordart and drawing
toolbar.
Header & Footer Header & footer put repetitive information in the top and button
margins of a document. A header & footer consists of text or graphics - for example page
numbers, the date, a company logo, the document's title or file name, or the author's name.
Header appears at the top of the every page. Footer appears at the bottom of the every
page.
Creating Header & Footer
1. Place the cursor anywhere within the document
2. From the View menu, select Header and Footer, The Header and Footer toolbar
appears.
3. In the Header, type and format the desired information
4. Click SWITCH BETWEEN HEADER AND FOOTER.
5. In the Footer, type and format the desired information
6. To close the Header and Footer toolbar click on CLOSE button.
Q. What is the use of control panel in window? Write down five features of control
panel.
The Control Panel is a part of the Microsoft Windows graphical user interface which allows
users to view and manipulate basic system settings and controls via applets, such as adding
hardware, adding and removing software, controlling user accounts, and changing
accessibility options. The Control Panel is implemented as a special folder, i.e. the folder
does not physically exist, but only contains shortcuts to various applets such as Add or
Remove Programs and Internet Options. Physically, these applets are stored as .cpl files.
Features
1. Setting up network and internet connections.
2. To create or change a user accounts.

3.
4.
5.
6.

To setting up date, time and language.

To protect the computer from outside the world.
To control the keyboard and mouse.
To control the graphics settings of the monitor.

Q. What is Watermark picture? How to apply and document and picture?

Watermark is a special feature of Ms-word. Any text or picture can be set as printed
watermark in the background of a text. Watermark can be printed on a paper & can be
visible only in Print-Layout view.
Apply watermark as a picture or text :
1. On the Format menu, point to Background, and then click Printed Watermark.
2. To insert a picture as a watermark, click Picture Watermark, and then click Select
Picture. Select the picture we want, and then click Insert.
OR
3. To insert a text watermark, click Text Watermark, and then select or enter the text
that we want.
4. Select any additional options that we want, and then click Apply.
5. To view a watermark as it will appear on the printed page, use print layout view.
Q. Explain hyphenation. Write the steps for hyphenation. How to use autocorrect
features?
The hyphenation process inserts hyphens at various points in the word itself. These
hyphenations are used primarily in typesetting, where words may be broken over a line and
a hyphen inserted at a legal hyphenation point. So the use of hyphens is called
hyphenation.
Follow the following steps to insert automatic hyphenation :
1. From the Tools menu, select Language Hyphenation. The Hyphenation dialog
box appears.
2. Select Automatically hyphenate document check box.
3. In the Hyphenation zone text box, type or use the nudge buttons to indicate the
amount of space to leave between the end of the last word in a line and the right margin
4. In the Limit consecutive hyphens to text box, type or use the nudge buttons to
indicate the number of consecutive lines that can be hyphenated
5. Click OK to set Automatic hyphenation.
Insert autocorrect features
1. From the Tools menu, select AutoCorrect Options. The AutoCorrect Options dialog
box will appears.
2. Select the AutoCorrect tab. The AutoCorrect options are preceded by checkboxes.
3. Check or deselect any of the following options:
Show AutoCorrect Options buttons
Correct two initial capitals

4.
5.
6.
7.

Capitalize the first letter of the sentence

Capitalize the first letter of table cells
Capitalize names of days
Correct accidental usage of Caps Lock key
Replace text as you type
Now in the Replace field and enter the incorrect word or acronym/initialism (eg.
organize, ATM).
In the With field, enter the correct word or full text of the acronym/initialism (eg.
organise, Automated Teller Machine).
Click the Add button.
Click the OK button.

Q. In how many ways can you create a table? Explain with example.
A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks
such as presenting text information and numerical data. In Word, you can create a
blank table, convert text to a table, and apply a variety of styles and formats to
existing tables. Microsoft word provides six different methods for creating tables :
1. The Graphic Grid
2. Insert Table,
3. Draw Table
4. Insert a new or existing Excel Spreadsheet table
5. Quick Tables
6. Convert Text to Table
Graphic Grid
1.

Under the Insert tab, click the Table button.

2.

The Insert Table dialog box will open, showing a basic grid pattern as well as traditional
menu options below it.

3.

Place the cursor on the first cell in the grid and slide it down and over until the desired
rows and columns are inserted.

4.

Once the table is created, a new option called Table Tools appears on the Ribbon bar
with two new tabs: Design and Layout.

5.

Under Design tab, there are three buttons are present : Table style options, Table
styles, Draw borders.

6.

Under Layout tab, there are six buttons are present : Tables, Rows & Columns, Merge,
Cell size, Alignment, Data.

Insert Table
1.

Click Insert > Tables > Insert Table from the dropdown menu.

2.

In the Insert Table dialog box, enter the number of columns and rows to insert in the
document.

3.

In the AutoFit Behavior panel, select Auto, or click the down arrow to choose a
specific size. We can also choose AutoFit to Contents to produces narrow columns that
expand as and when add data or AutoFit to Window to expands the table to fit the
document size.

4.

Check the Remember Dimensions for New Tables box if we want the sizes which has
been entered now to become defaults for future tables.

Draw Table
1.

Click Insert > Tables > Draw Table. The cursor turns into a pencil, which drag down
and across to draw a box.

2.

Once the box is created, position the cursor inside the box and draw lines over and
down for the columns and rows (one at a time).

3.

To add or remove columns or rows later, click anywhere inside the table, then select the
Design tab under Table Tools. Click the Draw Table button to add or continue
drawing lines with pencil cursor, or click the Eraser button to remove lines with the
eraser cursor. To remove a line, just touch the line with the eraser cursor and the line
disappears.

Excel Spreadsheet (create In Word)

1.

Click Insert > Tables > Excel Spreadsheet. An Excel spreadsheet inserts at the
cursor location. We can continue using Excel and its menus and commands, but after
enter the data it converts to a non-editable graphic.

2.

If we want to add, delete, or modify the spreadsheet, right-click anywhere inside the
worksheet graphic, select Worksheet Object from the dropdown menu, then click Edit.
The original spreadsheet reappears for editing. Notice the top menu has changed to an
Excel menu for edits.

3.

Also from the Worksheet Object dropdown menu, we can click Open to open the
spreadsheet in Excel to manipulate it in that program. Or click Convert to view a
Windows dialog box that lists file-conversion options.

Quick Tables
Quick Tables are Words table templates. In addition to the nine templates provided, we can
create our own designs and save them to the Quick Tables Gallery to use later. Click Insert
> Tables > Quick Tables. Select a table template from the Quick Tables menu, then
modify it to fit your project.

Convert Text to Table

1.

In this type of table creation, first select the text which will be inserted into a table with
column fields.

2.

Click Insert > Tables > Convert Text to Table feature, a Convert Text to Table
appear.

3.

Here insert number of columns and also separate the fields (for example Name, City,
State, etc.) with paragraphs, tabs, commas, or other separator character, but use
only one separator between each field.

4.

Now click on OK button.

Q. Describe autocorrect and auto text entry.

Autocorrect A software feature commonly found in word processor programs such as
Microsoft Word that automatically corrects misspellings on common typos. For example, if
any user may type "teh" and the program would automatically correct it to "the.
AutoCorrect not only correct the misspelling, but it also capitalizes the first letter of the
sentence or line.
Auto text AutoText is a feature found in Microsoft Word that can complete the text we are
typing. For example, if we began typing "Thank y" Microsoft Word would show a small
window above that text displaying the AutoText "Thank you,", then press the tab key orF3
key to complete the text.
Q. What are the procedures to use bulleted list? How can you sub-numbered any
list?
To create a bullet list in Microsoft Word
To create a bulleted list in Microsoft Word, follow the steps below :
1. Position the cursor where to insert the bullet list.
2. Either click on the bullet button or click Format and then Bullets and Numbering.
The Bullets and Numbering dialog box appears.
3. Click the Bulleted tab to view bullet options.
4. Select the type of bullets, and click OK.
5. To end the bullet list, press enter twice.
To create sub-numbered list
1. First, click the multilevel list button under the Home tab, and go to Define New
Multilevel List.
2. Select '1' under Click level to modify.
3. Pick the roman number style under Number style for this level (ex. I, II, III etc.).
4. Make sure Start at is set to I.

5. Select 2 under Click level to modify.

6. Pick the decimal style under Number style for this level (ex. 1, 2, 3 etc.).
7. Set Start at to 1.
8. Check Restart list after, and set its value to Level 1.

Result:
I. Text
1. Sub
2. Sub
3. Sub
II. Text
1. Sub
2. Sub
3. Sub
Q. Short notes on Clipart, Macro, My computer, Icon.
Clipart
Word provides a large collection of clipart images which will be used to liven up the
document. In clipart library, the various types of category are present, such as, the business
category, animal category etc. In the category various types of pictures are present.
To insert clipart into the document follow these steps :
1. Select insert ---- picture ---- clipart.
2. Select the required category and click on the required picture from the selected category.
3. Select insert and click on close button.
Words also provide sound and video files to insert in the document. For that, select a
particular category and then select sounds or motion clips tabs to view items.
Macro
In Microsoft Word and other programs, a macro is a saved sequence of commands or
keyboard strokes that can be stored and then recalled with a single command or keyboard
stroke.
Procedure of creating macro

1. On the Tools menu, point to Macro, and then click Record New Macro.
2. In the Macro name box, type a name for the macro.
3. In the Store macro in box, click the template (template: A file or files that contain
the structure and tools for shaping such elements as the style and page layout of
finished files.) or document in which user want to store the macro.
4. In the Description box, type a description for the macro.
5. Now click OK to begin recording the macro.
7. Now perform any action on the word document which will be recorded by the macro.
6. To stop recording the macro, click Stop Recording.
Assign a macro to shortcut key
Open a new document.
2. From the Tools menu, choose Customize.
3. Click the Commands tab and then scroll down in the Categories box and select Macros.
On the right-hand side of the Commands box all created macros are present. From
there choose any macro name whose shortcut key will be assigned.
4. Now In the Press new shortcut key box, type the key sequence, and then click
Assign. Click Close to begin recording the macro.
1.

My Computer
My Computer is the doorway to the resources in a Windows XP computer. The My Computer
icon resides in the Start menu and on the desktop. It also appears in all Explorer views.
My Computer folder contains all the hard disk drives, the Control Panel, shared documents,
my documents, my network place and other information about the system.
Icon
Icons represent a file or folder to the user. Since there are different kinds of files, there are
different kinds of icons. Each type of icon has distinguishing characteristics that help the
user identify what kind of file the icon represents. For this reason the desktop icons are very
much essential.
Q. What is word wrap?
Word wrap is useful feature of word. When typing any text in word document, MS-Word
automatically moves the text to the next line when it reaches the right edge of the screen.
This feature is known as word wrap.
Q. What is significance of page setup? How will you make a page setup?
Page setup is a set of specific parameters involving the display and layout of a printed page.
Page Setup gives the user the ability to determine whether the page prints in landscape or
portrait. It also allows the user to scale the size of the content or stretch it to fit the page
100 percent. The footer and the header of the document are also easily edited from Page
Setup. The various settings in Page Setup ensure documents print to the user's
specifications.

To access the page setup dialog box in Microsoft Word, click File tab, then click on Page
Setup. A Page Setup dialog box will appear.
Q. Explain different views in MS Word?
In Word, we can display our document in one of five views: Normal, Web Layout, Print
Layout, Reading Layout, or Online Layout.
Normal View : Normal view is the most often used and shows formatting such as line
spacing, font, point size, and italics. Word displays multiple-column text in one continuous
column.
Web Layout : Web layout view enables us to view our document as it would appear in a
browser such as Internet Explorer.
Print Layout : The Print Layout view shows the document as it will look when it is printed.
Reading Layout : Reading Layout view formats our screen to make reading our document
more comfortable.
Outline view : Outline view displays the document in outline form. Headings can be
displayed without the text. If we move a heading, the accompanying text moves with it.
Q. Write the steps to apply border and shading.
1. Select the portion of the document that requires a border.
2. From the Format menu, select Borders
Shading dialog box will appears.

and

Shading

option.

A Borders

and

3. Select the Borders tab.

4. In the Setting area, choose one of the setting : none, box, shadow, grid, 3-D, custom.
To apply custom border settings, in the Preview diagram, click the lines or buttons.
5. In the Style box we can choose the style of line, colour of the line and the width of the
line.
6. We can also change indentions of our borders. To do this, click in the Options
button and change indentions in the Border and Shading Options dialog box.
7. On the page border tab, we can choose the type of the border which we want to apply
to the page.
8. On the shading tab, choose the type of shading to add. We can choose the colour for
shading from the fill palette and style and colour for the pattern from the pattern
palette,
9. Click OK.
Q. What are the Difference between SAVE and SAVE AS ?
SAVE

SAVE AS

(1) The current file is saved under similar

filename.

(1) The current file

different filename.

is

saved under

2) The current file is saved in the same

location.

(2) The current file can be saved in a

different location.

(3) The current file gets written over again.

(3) A new copy of the current file is created.