FI - Stepbystep Config Guide & User Manual

+91-9959765211
Kasireddy
FICO-Material
Volume- 1
(Version 13-1)
Trainer & Author:
Srinivasa
Srinivas Kasireddy
91-9959765211
Date printed : 5 November 2016

File Name: 335926528.doc
+91-9959765211
Introduction
This book is vol-1 of 2 volumes
This book was initially a set of tutorials taught by me during class room training. After gradual
development over the years, now it has become a complete configuration guide/ end-user manual for
SAP FICO module. Obviously this book is more a practical guide than a reference book even though
some info stuff has been inserted at some places.
Having taught the SAP FICO course to hundreds of beginners and experienced at various
institutions, I know the kind of problems and questions you will have when learning this module. This
book is full of detailed step-by-step procedures with necessary screen shots and sample
configurations.
Having worked as a SAP Consultant at various organizations, I know the kind of requirements that
may arise at clients. To this end, most of the business processes and underlying concepts have been
explained thoroughly through out the book.
By understanding the how and whys, you will start gaining basic knowledge which reaches to
advanced level with in no time .
As you go through the material, if you have problems or questions please do mail me. If you find an
error in this book, or suspect there may be an error, kindly notify .
I hope you will find using this book as enjoyable.
Conventions Used in This Book

indicates a next thing in navigation or next action
----- button means to press the button . For example Position button means to press Position
button
: is followed by the value/text to be entered
Multiple inputs/input values in a single screen are shown in the form of table.
How to use the book

Just read line by line and follow the instructions. Referring to screen shots make your job
easy . Please refer to Info boxes for additional info.
The configuration described in this document is not specific to any particular country. However, some
of the data that appears within the document is specific to India, In cases where this country-specific
data appears, you must replace the data valid for India by data valid for your country.
Table of contents :
Intro............................................................................................................... 20
2.
Log-in & Navigation....................................................................................... 24
3.
Basic Settings................................................................................................ 27
4.
1.
Creating Company...................................................................................... 27
2.
Creating Company Code............................................................................. 30
3.
Assigning Company Code to Company..........................................................31
4.
Creating Business Area............................................................................... 32
5.
Assign Fiscal Year Variant to Company code..................................................33
6.
Creating Posting Period Variant....................................................................34
7.
Assign PPV to Company Code.....................................................................34
8.
Maintain PPV............................................................................................. 35
9.
Define Field Status Variant...........................................................................36
10.
Assign Company Code to FSV..................................................................37
11.
Changing Field Status Group....................................................................37
12.
Changing Number Range to 01 for Doc type SA.........................................39
13.
Creating Number Range 01......................................................................40
14.
Define Tolerance Groups for G/L Accounts..................................................41
15.
Define Tolerance Groups for Employees.....................................................43
16.
Assign Tax Procedure to Country IN...........................................................44
17.
Enter Global Parameters..........................................................................44
18.
Creating Chart of Accounts.......................................................................45
19.
Assigning Company Code to Chart of Accounts...........................................46
20.
Define Account Group.............................................................................. 47
21.
Define Retained Earnings Account.............................................................47
General Ledger Accounting...........................................................................49

1.
Srinivasa
Kasireddy
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1.
Settings...................................................................................................... 49
1.
Creating 1st G/L Account.............................................................................. 49
2.
Creating Second GL Account (ICICI term loan)..............................................50
3.
Creating ICICI Current Account....................................................................51
4.
Creating ICICI Check Deposit account..........................................................52
5.
Creating ICICI Check Issue account.............................................................52
6.
Define House Bank..................................................................................... 52
2.
End User..................................................................................................... 53
1.
Posting Term loan Receipt...........................................................................53
2.
Displaying the Document............................................................................. 57
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3.
Displaying GL Account Balances..................................................................58
4.
Display or Change Line Item........................................................................59
3.
Reference Documents [Template Docs]......................................................60

1.
Creating Number Ranges X1, X2..................................................................60
2.
Creating GL Account Rent........................................................................... 61
3.
Creating GL Account Salaries.......................................................................61
4.
Creating Sample Document.........................................................................61
5.
Posting Salary Payment Using Sample Document as Template.........................62
6.
Creating Recurring Document......................................................................62
7.
Posting Rent Payment Using Recurring Document..........................................63
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4.
1.
Creating GL Account Travelling Expenses.....................................................64
2.
Creating GL Account Cash..........................................................................64
3.
Holding a Document................................................................................... 64
4.
Posting the Held Document.........................................................................65
5.
Parking Document...................................................................................... 65
Workflow :....................................................................................................... 66
1.
Parking the Document by User1...................................................................66
2.
Posting the Document by User2...................................................................66
6.
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Srinivasa
Holding a Document................................................................................... 64
Month End Accrual..................................................................................... 66

1.
Creating GL Account Expenses Payable.......................................................67
2.
Posting Month End Provision.......................................................................67
3.
Displaying Open Items................................................................................ 68
4.
Clearing Outstanding Rent...........................................................................68
5.
Displaying Cleared Items............................................................................. 71

Reversing Documents.................................................................................... 72
7.
4.
1.
Reversing a Clearing Document...................................................................72
2.
Display item status..................................................................................... 72
3.
Reversing a Normal Document.....................................................................73
DataBase....................................................................................................... 74
Key Field............................................................................................................ 74
Key field combination........................................................................................... 74
Data Types......................................................................................................... 75
Displaying / Changing the Structure of Table............................................................75
Displaying Contents of Table................................................................................. 75
Client dependent/ Client independent tables...........................................................77
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Cross Client Settings............................................................................................ 78

Finding Out Table and Field names........................................................................78
Relation ship between tables: SAP database is RDBMS............................................81
Standard tables/ Customized tables........................................................................81
5.
Cash Journal.................................................................................................. 82
1.
Settings...................................................................................................... 82
1.
Creating GL Accounts................................................................................ 82
Petti Cash....................................................................................................... 82
Srinivasa
2.
Define Number Range Intervals for Cash Journal Documents...........................82
3.
Set Up Cash Journal................................................................................... 83
4.
Create, Change, Delete Business Transactions..............................................83
5.
Set Up Print Parameters for Cash Journal......................................................84
2.
End User..................................................................................................... 84
1.
6.
Posting Cash Journal.................................................................................. 84
Accounts Payable.......................................................................................... 88
3.
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Sales a/c......................................................................................................... 82
Settings...................................................................................................... 88
1.
Creation of Vendor Account Groups..............................................................88
2.
Create Number Ranges for Vendor Accounts:.................................................88
3.
Assign Number Ranges to Vendors Account Groups.......................................89
4.
Create Tolerance Group for Vendor Account...................................................89
5.
Creating Number Ranges for Document Types KA, KR, KZ..............................89
6.
Creation of 2 GL Accounts...........................................................................90
4.
7.
End User..................................................................................................... 91
1.
Creating Vendor master............................................................................... 91
2.
Posting Purchase Invoice............................................................................ 92
3.
Displaying Vendor Items.............................................................................. 92
4.
Out Going Payment with Clearing.................................................................93
Check Management....................................................................................... 94
5.
Settings...................................................................................................... 94
1.
6.
Creating Void Reason Codes.......................................................................94

End User..................................................................................................... 94
1.
Creating Check Lot(Non-sequential)..............................................................94
2.
Issuing Manual Checks.............................................................................. 95
3.
Entering Check Encashment Date................................................................95
4.
Voiding Unused Check................................................................................ 95
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5.
Voiding Issued Check.................................................................................. 96
Creating Purchase Invoice................................................................................. 96

Outgoing Payment............................................................................................ 96
Issuing Manual Check....................................................................................... 97
Voiding Check.................................................................................................. 97
Issuing New Check to Vendor............................................................................. 97
6.
Cancel Payment......................................................................................... 97
Creating Purchase Invoice................................................................................. 97

Outgoing Payment............................................................................................ 98
Issuing Manual Check....................................................................................... 98
8.
Srinivasa
7.
Displaying Check Register...........................................................................99
8.
Display Check Details in Vendor Items..........................................................99
Partial-Payment and Residual payment.......................................................101

Settings for Residual payment...........................................................................101
1.
Creating G/L accounts............................................................................... 101
Freight Charges............................................................................................. 101

Commision paid............................................................................................. 101
2.
Creating Reasoncodes.............................................................................. 101
3.
Define Accounts for Payment Differences.....................................................102
Enduser.......................................................................................................... 102
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Voiding (Cancel Payment).................................................................................. 99
9.
1.
Posting Purchase Invoice..........................................................................102
2.
1st Partial Payment.................................................................................... 102
3.
Displaying Vendor Items............................................................................ 103
4.
2nd Partial Payment.................................................................................. 103
5.
6.
Residual Clearing(Over payment)...............................................................104
7.
Displaying Vendor Items............................................................................ 105
Down Payment made [Advance Paid]..........................................................106

Settings.................................................................................................... 106
1.
1.
Creating GL Account Advance to Vendors...................................................106
2.
Defining Alternative Reconciliation Account..................................................106
2.
Enduser.................................................................................................... 106
1.
Posting Down Payment............................................................................. 106
2.
Display Special GL Items...........................................................................108
3.
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4.
10.
Down-payment Request...........................................................................109
1.
Settings.................................................................................................... 109
1.
Creating GL Account Down-payment request...............................................109
2.
Specify Alternative Reconciliation A/C..........................................................109
2.
End User................................................................................................... 109

1.
Posting Down-payment Request.................................................................109
2.
Displaying Down-payment Request ( Noted items):.......................................110
11.
Automatic Payment Programme [APP].....................................................112
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Clearing the invoice against the advance.....................................................108
Settings.................................................................................................... 112
1.
Creating HDFC Current Account.................................................................112
2.
Define House Bank (HDFC).......................................................................112
3.
Creating HDFC Check Deposit Account...................................................113
4.
Creating HDFC Check Issue Account..........................................................113
5.
Configuring APP....................................................................................... 114
6.
Creating Number Ranges for Document Types ZP & ZV................................116
2.
End User................................................................................................... 117

1.
Changing Vendor Master...........................................................................117
2.
Creating Pur Invoice................................................................................. 118
3.
Down Payment Request............................................................................ 118
4.
Creating Check Lots (Sequential)...............................................................118
5.
Payment Run........................................................................................... 119
6.
Check Printing(Bulk)................................................................................. 123
12.
Manual clearing with check printing.........................................................127
1.
Settings.................................................................................................... 127
2.
End User................................................................................................... 127

1.
Posting Pur Invoice................................................................................... 127
2.
Clearing with printing check.......................................................................127
13.
Accounts Receivables............................................................................... 130
1.
Settings.................................................................................................... 130
1.
Creating Customer Account Groups............................................................130
2.
Creating Number Ranges for Customer Accounts.........................................130
3.
Assign Number Ranges to Customer Account Groups...................................131
4.
Creating Tolerance group for Customer Account...........................................131
5.
Creation of Sundry Debtors A/C.................................................................131
6.
Creating Number Ranges for Document Types DR, DZ & DA..........................131
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2.
End User................................................................................................... 132

1.
Creating Customer master.........................................................................132
2.
Posting Sales Invoice................................................................................ 133
3.
Displaying Customer Items........................................................................133
4.
Posting Incoming Payment........................................................................134
5.
Display Customer line Items.......................................................................134
14.
Down-Payments Received........................................................................135
1.
Settings.................................................................................................... 135
1.
Creating GL Account Advance from Customers...........................................135
2.
Specify Alternative Reconciliation Aaccount..................................................135
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2.
End User................................................................................................... 135

1.
Posting Advance Receipt from Customer.....................................................136
2.
Displaying Advance Items..........................................................................136
3.
Creating Invoice...................................................................................... 136
4.
Converting Advance Item to Normal Item (spl GL to Normal)...........................136
5.
Clearing.................................................................................................. 137
6.
Display Customer Items............................................................................ 137
15.
Dunning.................................................................................................... 138
1.
Settings.................................................................................................... 138
1.
Define Dunning Areas............................................................................... 138
2.
Define Dunning Procedure.........................................................................138
2.
End User................................................................................................... 143

1.
Changing Customer Master.......................................................................143
2.
Creating Sales Invoices with various Due dates............................................144
3.
Checking Due Dates................................................................................. 145
4.
Execute Dunning Procedure......................................................................146
16.
Discounts................................................................................................. 149
Srinivasa
1.
Settings.................................................................................................... 149
1.
Creating Payment Terms...........................................................................149
2.
Creating GL account Discount given.........................................................150
3.
Define Accounts for Cash Discount Granted................................................150
4.
Changing Employee Tolerance group..........................................................151
2.
End User................................................................................................... 151

1.
Posting Sales invoice (Discount calculated based on Payment Terms)............151
2.
Clearing the above invoice.........................................................................152
3.
Posting Sales inv (Manual Entry of Discount)................................................153
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4.
17.
Clearing the above invoice.........................................................................154

Bills of Exchange...................................................................................... 156
1.
Settings.................................................................................................... 156
Creating 6 GL accounts............................................................................. 156
1.
BOE receivable.............................................................................................. 156

ICICI Bill Discounting Account..........................................................................156
BOE liability................................................................................................... 157
ICICI Bills Clearing.......................................................................................... 157
Interest Paid.................................................................................................. 157
2.
Define Alternative Reconciliation Account for BOE Received...........................157
3.
Define Accounts for Bill of Exchange Transactions........................................158
4.
Define Bank Sub Accounts.........................................................................158
2.
EndUser.................................................................................................... 159
1.
Sales Invoice with due date 30days............................................................159
2.
BOE Payment.......................................................................................... 159
3.
BOE Discount.......................................................................................... 160
4.
Sales Invoice........................................................................................... 163
5.
BOE Payment.......................................................................................... 163
6.
BOE Collection........................................................................................ 164
7.
Report to Display BOE items......................................................................166
8.
BOE list.................................................................................................. 166
9.
Reverse of Contingent Liability(Discount items)............................................167
10.
18.
Reverse of Contingent Liability(Collection items)........................................169
Check Deposit &BRS................................................................................ 171
1.
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Collection charges.......................................................................................... 157
Settings.................................................................................................... 171
1.
Creating GL Account Bank Charges...........................................................171
2.
Define Posting Keys and Posting Rules for Check Deposit.............................171
Bills Clearing.................................................................................................. 171
2.
3.
Create and Assign Business Transaction.....................................................174
4.
Define Variants for Check Deposit...............................................................174
5.
Create and Assign Business Transaction for Manual Bank Statement:.............175
6.
Define Variants for Manual Bank Statement..................................................176
7.
Changing Field Status Group.....................................................................177

EndUser.................................................................................................... 177
Incoming checks............................................................................................. 177
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1.
Sales Invoice Posting................................................................................ 177
2.
Manual Check Deposit.............................................................................. 178
3.
Process Batch Input Session......................................................................179
4.
Display Customer Items............................................................................ 179
5.
Display Check Deposit Account..................................................................179
6.
Enter Manual Bank Statement (Incoming check cleared)...............................180
7.
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Outgoing checks............................................................................................. 181

1.
Purchase Invoice...................................................................................... 181
2.
Outgoing Payment.................................................................................... 181
3.
Creation of manual checks.........................................................................182
4.
Update Assignment field............................................................................182
5.
Enter Manual Bank Statement(Outgoing checks cleared)...............................183
6.
7.
Display checks issue account.....................................................................184
8.
Display Main Bank account........................................................................185
9.
Display Bank Statement............................................................................ 185
10.
Deleting Bank Statement /Check deposit(in case of errors):.........................185
19.
Foreign Currencies.................................................................................... 186
1.
Currency Settings..................................................................................... 186

1.
Check Exchange Rate types......................................................................186
2.
Define Translation Ratios for Currency Translation........................................186
3.
Creating G/L accounts............................................................................... 186
4.
Enter Exchange rate type in Document type.................................................187
5.
Define Accounts for Exchange Rate Differences...........................................187

Enduser.................................................................................................... 188
1.
1.
Enter exchange rates in forex table.............................................................188
2.
Posting document in foreign currency..........................................................189
3.
Enter exchange rates in forex table.............................................................190
4.
Clearing foreign currency document............................................................190
20.
TDS (Withholding Tax).............................................................................. 192
1.
Settings.................................................................................................... 192
1.
Check WHT Countries............................................................................... 192
2.
Define Withholding Tax Keys......................................................................192
3.
Check Income types................................................................................. 193
4.
Define Business Places (Sec code).............................................................193
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Assign Factory Calendars to Section code...................................................194
6.
Define Business Places (Table View : J_1BBRANCV )..................................194
7.
Assign Section Code to Business place (V_SECCODE )................................194
8.
Define WithholdingTaxType in Invoice Posting..............................................195
9.
Define Withholding Tax Type for Payment Posting(Advance payment)..............195
10.
Define Withholding Tax Codes.................................................................196
11.
Portray Dependencies Between Withholding Tax types...............................197
12.
Check Receipt Types............................................................................. 197
13.
Maintain Tax Due Dates.........................................................................197
14.
Assign Withholding Tax Types to Company Codes.....................................198
15.
Activate Extended Withholding Tax..........................................................198
16.
Creation of 3 GL Masters........................................................................198
17.
Assignment of G/L Accounts...................................................................199
18.
Maintain Company Code Settings............................................................199
19.
Specify Document types for Remittance Challan........................................200
20.
Maintain Number Groups.......................................................................200
21.
Assign Number Ranges to Number Groups...............................................200
22.
Maintain Number Ranges.......................................................................200
23.
Assign Number Group to Business Places................................................202
24.
Assign Number Group to Section Code(already done)................................202
25.
Maintain Number Groups and SAP Script Form.........................................202
26.
Assign Number Ranges to Number Groups...............................................203
27.
Maintain Number Ranges.......................................................................203
28.
Maintain acknowledgement number for the quarter...................................203
29.
Maintain TDS, PAN No...........................................................................204
30.
Creating Validation for Business place/section code..................................204
2.
Srinivasa
Kasireddy
5.
End User................................................................................................... 210

1.
Maintain Tax Codes in Vendor master..........................................................210
2.
Testing Validation..................................................................................... 211
3.
Posting of Processing Charges...................................................................211
4.
Create Remittance Challan........................................................................213
5.
Enter Bank Challan................................................................................... 213
6.
Print TDS Certificate................................................................................. 214
21.
Asset Accounting...................................................................................... 216
1.
Settings.................................................................................................... 217
1.
Creating G/L accounts............................................................................. 217
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2.
Assign Tax codes for Non Taxable Transactions............................................218
3.
Copy Reference Chart of Dep./Dep. Areas...................................................219
4.
Assign Chart Of Depreciation to Company Code...........................................221
5.
Specify Account Determination...................................................................221
6.
Create Screen Layout Rules......................................................................221
7.
Define Number Range Intervals (01 to 05)...................................................222
8.
Define Asset Classes................................................................................ 223
9.
Assignment of G/L Accounts.....................................................................225
10.
Specify Document type for Posting Dep....................................................229
11.
Creating Number Ranges.......................................................................229
12.
Specify Intervals and Posting Rules.........................................................229
13.
Define Screen Layout for Asset Depreciation Area.....................................229
14.
Determine Depreciation Areas in the Asset Class......................................230
15.
Specify Rounding of Net Book Value and/or Depreciation............................232
16.
Creating Depreciation Keys...................................................................232
Define base method........................................................................................ 232

Define Declining-Balance methods....................................................................232
Define Multi-Level Methods.............................................................................. 232
Maintain Period Control Methods......................................................................234
Maintain Depreciation Key............................................................................... 234
17.
Define Screen layout for Asset Master Data..............................................236
18.
Assign Settlement Profile to Company Code.............................................237
19.
Maintain Number Ranges for Documents for Line Item Settlmt.....................237
2.
End User................................................................................................... 237

1.
Creating Asset master............................................................................... 237
2.
Creating Sub Asset Master.......................................................................238
3.
Creating Sub Asset Master.......................................................................238
4.
Creating Asset master(WIP).......................................................................239
5.
Main asset acquisition............................................................................... 239
6.
Sub asset acquisition................................................................................ 240
7.
Sub asset acquisition................................................................................ 241
8.
Report to Display Asset values..................................................................241
9.
Report to display Asset balances................................................................242
10.
Depreciation Run.................................................................................. 243
11.
Display Log.......................................................................................... 244
12.
Checking Back ground Job Status...........................................................245
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13.
Display Asset Explorer...........................................................................245
14.
Sale of Asset........................................................................................ 245
15.
Scrapping of Asset................................................................................ 246
16.
Settlement of WIP line items...................................................................246
Purchase of Machinery.................................................................................... 246

Posting Commissioning charges.......................................................................247
Creating Asset master(Machine).......................................................................247
Create Distribution rules.................................................................................. 248
Settlement..................................................................................................... 249
22.
Sales/Purchase Tax................................................................................... 252
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1.
Settings.................................................................................................... 252
1.
Define Tax procedure:............................................................................... 252
2.
Assign Country to Calculation procedure :...................................................252
3.
Define Tax Codes for Sales and Purchases..................................................253
4.
Creation of 2 GL accounts.........................................................................254
5.
Change GL accounts Sales, Inventory RM...................................................255
6.
Define Tax acounts................................................................................... 255
7.
Define Tax Determination Rules..................................................................256
8.
Define Tax Relevancy Of Master Records....................................................256
2.
Enduser.................................................................................................... 257
1.
Posting Pur Inv........................................................................................ 257
2.
Posting Sales Inv:..................................................................................... 257
23.
MM Integration......................................................................................... 259
1.
MM configuration...................................................................................... 259
1.
Maintain Calendar:................................................................................... 259
2.
Define plant:............................................................................................ 260
3.
Define Division:........................................................................................ 260
4.
Maintain Storage Location:........................................................................261
5.
Maintain purchasing organisation:...............................................................261
6.
Assign plant to company code:...................................................................261
7.
Assign Business Area to Plant/Valuation Area and Division:............................261
8.
Assign Purchasing organization to company code:........................................262
9.
Assign purchase organisation to plant:........................................................262
10.
Create Purchasing Groups:.....................................................................262
11.
Define Material Group:...........................................................................262
12.
Maintain Company Code for Material Management:...................................263
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13.
Define Attributes of Material Types:..........................................................263
14.
Set Tolerance Limits for Price variance ( purchasing order):.........................264
15.
Plant Parameters.................................................................................. 264
16.
Define Number Assignment for Material and Phys. Inv .Docs.......................264
17.
Set Tolerance Group (for GR):.................................................................265
18.
Maintain Default Values for Tax codes:.....................................................265
19.
Set Tolerance Limits (for invoice verification):............................................266
20.
Define Automatic status change:..............................................................266
21.
Group together Valuation areas:..............................................................266
22.
Define Valuation Classes:.......................................................................266
Srinivasa
FI Consultants Job.................................................................................... 267

1.
Changing GL account Inventory RM............................................................267
2.
Creating GL accounts............................................................................... 267
3.
Assignment of Accounts:...........................................................................269
4.
Creating No. ranges for Document types WE WA RE..................................271
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2.
MM End User............................................................................................ 272

1.
Creation of RM master.............................................................................. 272
2.
Creation of Vendor Masters.......................................................................273
3.
Creation of Vendor Masters.......................................................................273
4.
Open Period for Current month...................................................................274
5.
Purchase Order Creation:..........................................................................274
6.
Goods Receipt......................................................................................... 275
7.
Displaying Material document.....................................................................275
8.
Invoice Verification for goods......................................................................276
9.
Inv Verification for Freight..........................................................................276
10.
RM Consumption.................................................................................. 277
11.
Display Stock Ledger............................................................................. 278
12.
Display Stock for posting date.................................................................278
24.
SD Integration.......................................................................................... 279
1.
SD consultant job..................................................................................... 279

1.
Define Sales Organisation:........................................................................279
2.
Define Distribution Channel:......................................................................279
3.
Define shipping points:.............................................................................. 279
4.
Assign Sales Organisation to Company code:..............................................280
5.
Assign Distribution channel to sales organisation:.........................................280
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Assign division to Sales Organization:.........................................................280
7.
Set up sales area:.................................................................................... 280
8.
Assign sales organisation- distribution channel - Plant:..................................281
9.
Define Rules by Sales area:.......................................................................281
10.
Assign Business Area to Plant And Division...............................................281
11.
Assign Shipping Point to Plant:................................................................281
12.
Assign Shipping Points:..........................................................................282
13.
Maintain Pricing Procedure:....................................................................282
14.
Define Pricing Procedure Determination:..................................................282
15.
Define Tax Determination Rules:.............................................................283
16.
Set up Partner Determination:.................................................................283
17.
Changing Schedule Line Category...........................................................284
2.
FI Consultants job..................................................................................... 284

1.
Changing GL account............................................................................... 284
2.
Assignment of Accounts for Automatic Posting:.............................................285
3.
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6.
SD End User............................................................................................. 285

1.
Creation of Customer................................................................................ 285
2.
Creation of Material FG............................................................................. 286
3.
Creation of Condition records.....................................................................287
4.
Creation of Sales order............................................................................. 288
5.
Production Receipts.................................................................................. 289
6.
Delivery.................................................................................................. 289
7.
Sales billing............................................................................................. 290
8.
Creating Cr Memo request.........................................................................291
9.
Posting Cr Memo..................................................................................... 291
10.
Sales Return Order (RE)........................................................................292
11.
Return Delivery (VL02n)........................................................................292
12.
CR Memo with reference to Returns order...............................................293
25.
Financial Statement Version:....................................................................294
1.
Balance sheet and Profit and loss account statement:.............................294
2.
Creating Balance sheet/Profit and loss statement....................................299
26.
Multiple Ledger......................................................................................... 301
1.
Settings.................................................................................................... 301
1.
Activate New GL accounting:.....................................................................301
2.
Define Ledgers for General ledger Accounting:.............................................301
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3.
Define and Activate Non-Leading Ledger:....................................................302
4.
Define Ledger Group:............................................................................... 302
5.
Define Document Type for Entry view in a Ledger:.......................................303
6.
Define Documents Types for General Ledger View :-.....................................303
7.
Define Document Number Ranges for Entry View:-.......................................304
8.
Define Document Number Ranges for General Ledger View:..........................304
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2.
End User................................................................................................... 305

1.
Posting of transaction for all Ledgers:..........................................................305
2.
Posting of transactions for a ledger group:...................................................305
3.
Display Ledger :....................................................................................... 306
27.
Document splitting................................................................................... 307
1.
Active splitting & Passive splitting............................................................307
2.
Settings.................................................................................................... 308
1.
Creating Zero Balance clearing account......................................................308
2.
Activate Document splitting (Globally)..........................................................308
3.
Activate Document splitting per Company code............................................308
4.
Classify G/L Accounts for Document Splitting................................................308
5.
Define Zero-Balance Clearing Account........................................................309
6.
Define Document Splitting Characteristics for General Ledger Accounting.......309
3.
Enduser.................................................................................................... 309
1.
Posting Pur inv......................................................................................... 309
2.
Clearing the inv:....................................................................................... 310
28.
Central Excise.......................................................................................... 312
1.
FI Settings................................................................................................ 313
1.
Activate Country Version India for Specific Fiscal Years:.................................313
2.
Check and Change Settings for Tax Processing:...........................................313
3.
Define Condition Types LAP1, LAP 2, LAP3:................................................314
4.
Define Tax Procedure:............................................................................... 315
5.
Assign Country to Calculation Procedure :...................................................316
6.
Define Tax Codes for Sales and Purchases:.................................................316
7.
Creation of GL accounts:...........................................................................318
8.
Define Tax accounts (Assignment for accounts or automatic postings).............320
9.
Maintain Excise Registrations:....................................................................321
10.
Maintain Company Code Settings:...........................................................322

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Maintain Plant Settings:.........................................................................322
12.
Maintain Excise Groups:........................................................................322
13.
Maintain Series Groups:.........................................................................323
14.
Maintain Excise Duty Indicators:..............................................................323
15.
Select Tax Calculation Procedure:...........................................................323
16.
Maintain Excise Defaults:.......................................................................323
17.
Assign Tax Code to Company Codes.......................................................324
18.
Activating CIN button in Vendor master screen..........................................324
19.
Specify G/L Accounts per Excise Transaction:..........................................324
20.
Utilization Determination:........................................................................324
21.
Maintain Minimum Balances for Excise accounts:......................................325
22.
Assign Billing Types to Delivery Types:.....................................................325
23.
Specify SAP Script Forms.......................................................................325
24.
Maintain No. Ranges for objects:.............................................................326
25.
Assign Tax codes for Non Taxable transactions..........................................327
26.
Excise rates Maintenance.......................................................................327
27.
Creation of Condition Records.................................................................330
SD Settings............................................................................................... 330
2.
Kasireddy
Srinivasa
11.
1.
Define Condition type:............................................................................... 330
2.
Define & Assign Account keys: L4,..............................................................331
3.
Maintain Pricing Procedure:.......................................................................332
4.
Define Pricing Procedure Determination:.....................................................333
5.
Define tax determination Rules:-.................................................................333
6.
Define Tax Relevancy of Master Records:-..................................................333
7.
Assign Delivering Plants for Tax Determination:............................................334
8.
Assignment of accounts for automatic posting:-............................................334

SD End-user.............................................................................................. 335
3.
1.
Assign tax classification in Material master...................................................335
2.
Assign tax classification on Customer master...............................................335
3.
Creation of Condition records for LAP4,5,6 and LAPA....................................336

MM Enduser............................................................................................. 337
4.
1.
Creating Purchase Order...........................................................................337
2.
Open Material period for the current per:......................................................337
3.
Goods Receipt......................................................................................... 337
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4.
Excise Invoice creation:............................................................................. 338
5.
Display Excise invoice:.............................................................................. 338
6.
Invoice Verification.................................................................................... 339
7.
Print Excise Register:............................................................................... 339
8.
Display Sales register:.............................................................................. 340

SD Excise................................................................................................. 340
1.
Creation of sales order:............................................................................. 340
2.
Delivery:................................................................................................. 341
3.
Billing:.................................................................................................... 341
4.
Excise Invoice Creation:............................................................................ 341
5.
Billing Display:......................................................................................... 342

FI End User.............................................................................................. 342
6.
1.
PLA Deposit:........................................................................................... 342
2.
Entry of TR6 Challan:................................................................................ 342
3.
Excise duty payment:................................................................................ 343
4.
Display Document (FB03)..........................................................................343
29.
Data Uploading......................................................................................... 345
Master Data upload........................................................................................... 346

1.
Downloading the data to a text file..............................................................346
2.
Creating Structure file............................................................................... 346
3.
Turn of the Hierarchy................................................................................ 348
4.
Data uploading using LSMW......................................................................348
Srinivasa
Kasireddy
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5.
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20
1. Intro
SAP : Systems Applications & Products in Data Processing
Whose product is SAP ?
SAP belongs to a company called SAP AG headquartered in Walldorf, Germany.
What kind of product is SAP ?
SAP is an ERP product.
ERP stands for Enterprise Resource Planning .
ERP is a single system to store and process the data of all the departments in an integrated
+91-9959765211
manner . In simple terms, it can be described as an Integrated Data Management tool .

Application Departments
FI
HR
Sales
SAP
Purchasing
Production
---etc
Advantages of an ERP system :
1. Multiple data entry points.
2. No redundancy of data (because of one centralized Database)
Srinivasa
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3. Upto date information at any point of time.

4. Scalabilty
Architecture of SAP :
SAP works on client /Server mechanism.
SAPs architecture is called 3 tier (Layer) architecture. The 3 layers are
1.DB layer
2.Aplication layer
3.Presentation
Backend
Frontend
DB and Application layers are called Backend layers where as presentation layer is called
front end layer. We can represent the 3 layers in the following way.
Backend
D
B
Application
Frontend
PC1
PC2
Carporate Office
PC3
Regnl office1
PC3
Regnl office2
PC4
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PC5
Plant
PC6
Wearhouse
PC7
Home
Project:
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C C++ Java
SAP
Customized solution
Generic Application
DB : To be developed
Ready
Application : To be
developed
Ready
Resources :
Consultants
Programmers,
DB experts
Sys admins
ABAP
programmers
Basis Consultants
(Admins)
Techincal consultants:
1.Installation
2.User management
Consulta
nts
3.Monitoring
etc
Functional consultants :
FI, CO , SD ,MM etc
Business process , Domain knowledge

Bcom , MBA and experienced in Domains
Basic responsibility :Configuration (Making
settings in the system)
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22
XYZ Pharama----Outsourcing
TCS
Client
Consultancy
Endusers :
Consultants:
Production(Live)
Dev(Config)
stage
Data entry
Config
Posting a inv)
FI dept
FI Consultant
Costing
CO Consultant
Sales
SD Consultant
HR
HR Consultant
Purchase
----etc
MM Consultant
---etc
Concept----
Project------
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Kasireddy
+91-9959765211
(Eg: Posting a GL entry
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2. Log-in & Navigation

After you complete this chapter, you will be able to log-in to SAP system and navigate in
SAP environment.
Client
800
User
SAPUSER
Password
XXXXXXXXXX
Enter
In laymans terms client can be called as an independent environment in which you can
operate.
Each client can be given code of choice like 001 630 etc . In IDES we have only one
client ie 800 . In live project , you have to enter the client in to which you want to log in . A
separate set of username and password will be required for each client .
Most of the time consultants will be operating in Development client. Production client is the
environment where the actual business data(live data) is entered by end users.
Client (Environment)
Sandbox client
Development client
Consultants
Testing client
Training client
Production (or Live) client
End user
/N
Takes you to SAP Easy Access screen from any screen
/NF-02 Takes you to the F-02 screen from any screen

/O
Opens a new Session with SAP Easy Access screen
/OF-02 Open new session with f-02 screen

/I
Ends a session
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Navigating in SAP
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Srinivasa
Kasireddy
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3. Basic Settings
Company & Company Code:
General
Group
SAP
= Company
Company = Company Code(Legal entity)
Company Company Code Country Currency

IN
INR
LAC IN
IN
INR
LAP US
US
USD
LAC US
US
USD
P - Passenger Div
, C Cargo Div
1. Creating Company
SAP Easy AccessToolsCustomizing IMGExecute Project

Tcode: SPRO
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L Airlines
LAP IN
SAP Reference IMG button
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New Entries Button
Srinivasa
Kasireddy
+91-9959765211
Enterprise StructureDefinitionFinancial AccountingDefine company
Company
LAIR
Company Name
L Airlines
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Hyderabad
Country
IN
Language Key
EN
Currency
INR
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City
Save button
Create Request button (
) (In the Prompt for Customizing request window)
Short Description
Basic settings for LAP
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Save (or Enter)
Continue button (or Enter)

Back button twice
Transporting : In the live project we do our configuration in Development client and copy the
configuration from Development client to Testing client. If everything is ok in testing, we copy
configuration from Development client to Production (Live) client. This procedure is called
Transporting. For transporting we need to create a Transport Request number. We include
the configuration settings in the request no.
For example all Basic settings in one transport request, AP settings in one transport request
and so on. All basic settings can be transported at a time and all AP settings can be
transported at a time.
2. Creating Company Code

Same Path up to Definition
Financial AccountingEdit, Copy, Delete, Check Company code
Double click on Edit company code data
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Kasireddy
+91-9959765211
New Entries button

Company code
LAP
Company Name
Lair (p) Div
City
HYD
Country
IN
Currency
INR
Language
EN
Name
L air ways
Country
IN
Region
01
Save
Copy (or Enter)

Continue
3. Assigning Company Code to Company

Up to Enterprise structure same path
AssignmentFinancial AccountingAssign Company code to company
Position button
Srinivasa
Company Code
LAP
Enter
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CoCd Company
LAIR
Save
Continue
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+91-9959765211
LAP
4. Creating Business Area

Up to Enterprise Structure same path
DefinitionFinancial AccountingDefine Business area
New Entries
Business Area
Description
LANZ
L Air North Zone
LASZ
L Air South Zone
Save
Continue
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Info :
Business Area is a cross company code organizational unit.
We do not assign business areas to any company code.
We enter business area while posting transactions.
Business area can be
1. Geographical area Ex: South Zone, North Zone
2. Product Line Ex: Business area TVs, Refrigerators
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Company codes
Business Area
LAP P-Division
LANZ-North
LAC C-Division
LASZ-South
Revenue from P Division

Company Code
LAP
Business Area
LANZ+LASZ
Revenue from P Div in South Zone

Company Code
LAP
Business Area
LASZ
Revenue from North Zone

Company Code
LAP +LAC
Business Area
LANZ
5. Assign Fiscal Year Variant to Company code

SAP terminology
General terminology
Fiscal year
Financial Year
Current Fiscal yr in India 2011
2011-2012
2012
2012-2013
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Fiscal Year is specific to a country.

India
Month
US
Period
Month
Period
April
Jan
March
12
Dec
12
Fiscal Year Calendar Year
Fiscal year = Calendar Year
Standard FYV= V3
Standard FYV = K4
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FYV : V3
FYV :K4
Apr-March
Jan-Dec
12+4 Periods
12+4 Periods
12-Regular Periods (1 to 12) 12-Regular Periods

4 Spl Period (13 to 16)
4 Spl Period
SPROFinancial AccountingFinancial Accounting Global SettingsFiscal YearAssign

Company Code to a Fiscal Year Variant
Position button
Company Code
LAP
+91-9959765211
Enter
CoCd
Fiscal Yr. Variant
LAP
V3
Save
Enter (to ignore warning messages if any)
Continue
6. Creating Posting Period Variant
Period
Open
Closed
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Can post to any date in the open period Cant post to a closed period
Path: Up to Financial Accounting Global Settings same path
DocumentPosting PeriodsDefine Variants for open posting periods
TCode : OBBO
New Entries
Variant
LAPP
Name
PPV for LAP
Save
Continue
7. Assign PPV to Company Code
Same Path
Assign Variants to company code
TCode: OBBP
Position
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Company code
LAP
Enter
CoCd
Variant
LAP
LAPP
Save
Continue
8. Maintain PPV
Same path
Open and Close Posting Periods
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TCode : OB52
New Entries
Vari
A From acct
LAPP +
--
To account
From per.1
Year
To period
Year
--
2011
12
2011
Save
Continue
Scenario
Open
Current
Period
only
Variant
From To From
A/c A/C Per1
Year
To
Period
Year
LAPP
2011
2011
LAPP
2011
12
2011
LAPP
2012 1
From
Per 2
Year
To
Period
year
2011
13
2011
(Live &
Periodic)
Open all
periods
in the
current
fiscal
year
(Lab)
Open
first
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2012 13
35
period of
new year
& spl
period of
previous
year
(Yr end
setting)
9. Define Field Status Variant
FSV is a list of Field Status Groups
Field Status Group is a list Fields(70 fields) along with status
Eg: FSG G001
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Suppressed
Req.Entry
Opt.Entry
Text
Value date
Business Area
We assign FSV to company code.
We assign FSG to GL Accounts at the time of creation
Eg:- FSG G001 for GL account 400500 (Salaries)
Path:- Up to Documents same pathLine ItemControlsDefine Field status Variants
Tcode : OBC4
Select FStV 1000
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Copy as button
Change the FStV to LAFS

Field Status name to FSV for LAP
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Enter
Copy all button
Enter to confirm the message
+91-9959765211
Save
Continue
10. Assign Company Code to FSV
Same path next line
TCode : OBC5
Position
Company Code
LAP
Enter
CoCd
FStV
LAP
LAFS
Continue
11. Changing Field Status Group
Same Path Define Field Status Variant
TCode : OBC4
Select FSV LAFS
Double Click on Field status groups folder
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Save
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Double Click on General Data

Suppressed
Req Entry
Opt Entry
Text
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Double Click on FSG G001
Back button
Double Click on
Additional Account Assignments

Suppressed
Req Entry
Opt Entry
Business Area
Save
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12. Changing Number Range to 01 for Doc type SA

All business transactions in SAP are stored in the form of Documents
Every business transaction has a Document type associated with it.
Every Document type has a default number range
Global Settings:
Transaction
Doc. Type
Default No. Range
GL Entry
SA
01
Customer Inv.
DR
18
Vendor inv
KR
19
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We create number interval for every number range at company code level
Company Code level and Year wise settings
Company Code
LAP
No Range
Year
From No.
To No.
01
2011
01
2012 0100000000 0199999999
18
2011
0100000000 0199999999
1800000000 1899999999
Company Code
LAC
No Range
Year
From No.
01
2011
01
2012 0100000000 0199999999
18
2011
To No.
0100000000
1800000000 1899999999
Yr independent no range
No Range
Year
45
2020 4500000000 4599999999
2011
2012
From No.
1000 doc
To No.
4500000000-45000000999
1500 docs
4500001000-450000002499
Path : Up to Document same path

Document Header Define Document types
Tcode : OBA7
Position button
Document Type
SA
Enter
Double Click on Document type
SA
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Note Down the No. Range ie 01

13. Creating Number Range 01
TCode :FBN1
Company Code
LAP
Change Intervals button

Interval button
No
Year
From number
To number
01
2011
0100000000
0199999999
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In the Same ScreenNumber range Information button
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Enter
Save
Continue
14. Define Tolerance Groups for G/L Accounts
Open item management (Item wise clearing)
Open Item(Pending)
Cleared Item
Open Items:
1. Vender Items like invoices , Down payments etc
2. Customer Items like invoices, Credit-memos , Down payments etc
( Vendor Invoices & Customer Invoices are open items until they are paid for.)
3. TDS
: TDS deducted from Vendor payment is a open item until you remit it to tax
4. Check Clearing Accounts : Checks issued A/C and Checks deposited A/C
(Checks that are not en-cashed are open items in the above accounts)
5. Expenses payable accounts (Salary payable , Rent payable )
6. GR/IR Clearing A/C
Info : For vendor and customer accounts clearing procedure is available by default.
For GL accounts clearing procedure is optional. We select Open item management for the
Kasireddy
above GL accounts to activate the clearing procedure .
Tolerance: The amount of difference that is accepted when clearing an open item
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Authority.
GL Account Tolerance Group:
Open item
5000
Pymnt amount
4990
--------------------------------------Difference
10
--------------------------------------
T group name Debit posting Percentage Credit posting
Percentage
Tg1
1000
1%
1000
1%
Tg2
500
0.5%
500
0.5%
Blank
(Default Tgrp)
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Each GL account belongs to a TGroup

Eg:
GL Account
T Group
Rent Payable
Tg1
Salary Payable
Tg1
TDS payable
Blank
For Tgroup Tg1 the deference can be either 1000 or 1% , what ever is small
Open Item
5000
Clearing amount
4000
--------
Deference
1000 X
1% 0f 5000 = 50
Open Item
500000
Clearing amount
495000
----------
Deference
5000 = 1% of 500000 X
1000
--------Path:
Upto Financial Accounting Same Path
General Ledger AccountingBusiness TransactionsOpen Item ClearingClearing
DifferencesDefine Tolerance group for G/L accounts
TCode : OBA0
New Entries button
Company Code
LAP
Tolerance Group
Blank
Default Tolerance Group for LAP
Save
Srinivasa
Kasireddy
+91-9959765211
--------
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Continue
15. Define Tolerance Groups for Employees

Employee Tolerance Group:
T
group
name
Amount per
Document
Amount for
Open item
Account
item
Revenue
Amount
Revenue
Percent
Expenses
Amount
Expenses
Percent
Tg1
10,00,000
500,000
1000
1000
Tg2
500,000
200,000
500
0.5
500
0.5
Blank
100,000
100,000
Every user(employee) is assigned to a TGroup
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Eg:
Employee
Tgroup
Account Clerk 1
Blank
Account Clerk 2
Blank
Accounts Manager
Tg 2
General Manager
Tg 1
Note:
In the above scenario:
Kasireddy
Accounts clerk 1 & 2 can post only a document worth Rs. 100000/- or less
And Accounts clerk 1 & 2 can clear a open item worth Rs. 50000/- or less
Path: Same path next line
TCode :OBA4
New Entires
Group
Company Code
Blank
:
Srinivasa
Amount per document
LAP
:
100000
Amount per open Item account item :
100000
Save
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+91-9959765211
Continue
16. Assign Tax Procedure to Country IN
Note :Tax Procedure is configured at country level and not at company code level. Please
skip this setting if already a Tax Procedure is assigned to the country of your company
Srinivasa
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code. This is only a temporary setting. We have a dedicated chapter for Tax in Volume 2 .
Up to Financial Accounting Same Path
Financial Accounting Global SettingTax on Sales/PurchasesBasic SettingsAssign
Country to Calculation Procedure
Position button
Country
IN
Enter
Country
IN
Tax Procedure
TAXUS (or any procedure)
Save
Continue
17. Enter Global Parameters
Up to Financial Accounting Global Setting Same Path
Company CodeEnter Global Parameters
Position button
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Company Code
LAP
Enter
Double Click on Company Code
LAP
Business Area Financial Statement
Propose Fiscal Year
Define Default Value Date
Negative Postings Permitted
Save
Continue
18. Creating Chart of Accounts
+91-9959765211
Up to Financial Accounting Same Path

General Ledger AccountingG/L Accounts Master DataPreparationsEdit Chart of
Accounts List
New Entries
Chart of Accounts
LACA
Description
COA for LAP
Language
EN
Length of GL Account Number
Save
Continue
Srinivasa
Kasireddy
Info:
Chart of accounts is a list of G/L accounts.
We assign Chart of accounts to Company code(s)
Group COA is another Chart of accounts.
Group G/L account is the common identity given to G/L accounts across the company codes
CoCd
LAP
LAC
COA
LACA
LXY
LXCA
COA
Group COA
LACA
LXCA
LCA
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GL Account
LAP
LAC
LXY
Group GL
Salaries
400500 400500 300700 500400
Rent
400600 400600 300800 500500
Sales
300700 300700 -
Total Salaries Paid in LAP & LAC

Company Code
LAP+LAC
GL Account
400500
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Total Salaries Paid in LAP+LAC+LXY

Company Code
LAP+LAC+LXY
GL Account
Group GL account
:
:
400500+300700
500400
Types of Chart of Accounts :

1. Operating Chart of Accounts
2. Group Chart of Accounts
3. Country Chart of Accounts : Is mandatory to use in some countries .
19. Assigning Company Code to Chart of Accounts

Same path next line
Position button
Company Code
LAP
Enter
CoCd
COA
LAP
LACA
Save
Continue
Srinivasa
Kasireddy
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20. Define Account Group
Balance Sheet
GL Accounts
P & L Account
Assets
2*
Liabilities
1*
Income
3*
Expenditure 4*
Path:Same path next line
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Kasireddy
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New Entries button

Chrs/Accts
Acct Group
LACA
LIAB
LACA
Name
From acct
To account
Liabilities
100000
199999
ASTS
Assets
200000
299999
LACA
INCO
Income
300000
399999
LACA
EXPN
Expenses 400000
499999
Save
Continue
21. Define Retained Earnings Account

In the year end:
All Balance Sheet Accounts carry their balances into next year.
We transfer all P&L Account balances into a Liability account called Retained earnings
Account .
PATH:
Same Path next line
Chart of Accounts
: LACA
Enter
P&L Statmt acct type
Account
100100
100000
Save
Enter twice to ignore the warning message
Continue
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Srinivasa
Kasireddy
+91-9959765211
4. General Ledger Accounting

1.
Settings
1. Creating 1st G/L Account

Tcode: FS00
SAP Easy AccessAccountingFinancial AccountingGeneral LedgerMaster
RecordsG/L AccountsIndividual ProcessingCentrally
(Please turn of the Hierarchy display before creating first GL Account)
Turning off the Hierarchy display :
Settings menuHierarchy display
Enter twice.
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Do not display navigation tree
Srinivasa
Restart the transaction using T Code /NFS00

G/L Account :100100
Company Code
LAP
Create Button
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Srinivasa
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Account Group
Liabilities
Balance Sheet Account

Short Text
Retained earnings
G/L Acct Long Text
Retained earnings
Control Data Tab
Only balances in local crcy
Line item display
Sort Key
001
Create Bank/Interest tab

Field Status Group
G001
Save
(Please turn on the hierarchy display after creating 1st GL account)
Turning on the Hierarchy display:
Settings MenuHierarchy Display
Display accounts in navigation tree
EnterEnter
Restart the transaction using T Code
/NFS00
2. Creating Second GL Account (ICICI term loan)

Select GL account 100100 [Retained Earnings]
Copy button
+91-9959765211
50
+91-9959765211
Kasireddy
Srinivasa
GL Account
100200
Company Code
LAP
Enter
Change the Description to
ICICI term loan
Save
3. Creating ICICI Current Account

Tcode : FS00
Create Button
GL Account
200790
Company Code
LAP
Assets
Enter
Account Group
Balance Sheet account

Short Text
ICICI Current Account
Long Text
+91-9959765211
51
Control Data Tab
Only Balance in Local Currency
Line Item Display
Sort Key
001
Create Bank/Interest Tab

Field Status Group
G005
Relevant to cash flow

Save
4. Creating ICICI Check Deposit account
Select 200790 ICICI Current A/C
+91-9959765211
Copy Button
GL Account
200791
ICICI Check Deposit A/C
Enter
Description
Control Data Tab:

Open item management
Sort Key
000
(Assignment number)
Save
5. Creating ICICI Check Issue account
Kasireddy
Copy Button
Srinivasa
Select 200791 ICICI Check Deposit A/C
SPROFinancial AccountingBank AccountingBank AccountsDefine House Banks
G/L Account
200792
ICICI Check Issue Account
Enter
Description
Save
6. Define House Bank
TCode : FI12
Company Code
LAP
House Bank
ICICI
Bank Country
IN
Bank Key
345464
Enter
New Entries button
Enter
+91-9959765211
52
+91-9959765211
Create Button
Bank Name
ICICI
Street
Bank Street
City
Hyderabad
Branch
Tarnaka
Enter
Save
Continue
Double Click on Bank Accounts folder
New Entries
Account ID
ICICI
Description
Bank Account Number

G/L
Srinivasa
Kasireddy
Currency
123456
200790
:
INR
Save
2.
End User
1. Posting Term loan Receipt

Path: SAP Easy AccessAccountingFinancial Accounting General
+91-9959765211
53
LedgerDocument EntryGeneral Posting

T Code: F-02
Document Date
:14-11-2011
Posting Date
:14-11-2011
Type
:SA
CompanyCode
Currency
LAP
INR
(Note: F4 F2 to enter todays Date)

:
40
Account
Amount
90,000
Bus Area
LANZ
Text
Term loan Receipt
PstKy
50
200791 (ICICI Check receiving account)
Enter
Account
100200
Srinivasa
Kasireddy
+91-9959765211
Pstky
+91-9959765211
54
Amount
Bus Area
LANZ
Text
(Amount is calculated automatically)

(Text is copied from previous line item)
Enter [Amount and Text will be updated automatically].

Document MenuSimulate
+91-9959765211
Srinivasa
Kasireddy
Enter
+91-9959765211
55
Srinivasa
Kasireddy
+91-9959765211
Post
+91-9959765211
56
Error : There is no item category .

Solution: Inactivate Document splitting
Tcode : SM30
Table/View :V_FAGL_SPLIT_ACT
No Restrictions
Maintain button
Position button
Company Code : LAP
Enter
Company Code
Inactive
Srinivasa
Kasireddy
+91-9959765211
LAP
Save
Continue
Re enter the document.
Info:
Posting Key Determines:
1. Which Account Type you are posting to
2. Whether Dr. or Cr side you are posting to
Ex:
PKey
A/C type
Dr/Cr
40
GL A/C
Dr
50
GL A/C
Cr
The following table explains about which side to post for a particular GL account.
Assets
Liabilities
Dr : Increase
Dr : Decrease
Cr : Decrease Cr : Increase
Expenses
Income
Dr : Increase
Dr : Decrease
Cr : Decrease Cr : Increase
2. Displaying the Document

Up to General Ledger Same Path
DocumentDisplay Document
T Code: FB03
Document Number
Company Code
:
:
100000000
LAP
+91-9959765211
57
Fiscal Year
2011
Enter
Double Click on item to display
Changing the Document:
In the same screen
Change Display/Change Mode button [ Ctrl+F1 ]
Alternatively use T Code: FB02 to change the document
3. Displaying GL Account Balances

Up to General Ledger same path
AccountDisplay Balances
G/L Account
200791
Company Code
LAP
Fiscal Year
2011
Execute (or F8)
Srinivasa
Kasireddy
+91-9959765211
T Code: FS10N
+91-9959765211
58
+91-9959765211
Kasireddy
Srinivasa
4. Display or Change Line Item

Double Click on amount in debit column to display line items.
Alternatively use the following path to display or change line items
Up to Account Same PathDisplay/Change Line Items
T Code: FBL3N
G/L Account
200791
Company Code
LAP
All items
Execute
Make a note of St column . Red colour indicates open item.
Clrng doc will be blank for open items
+91-9959765211
59
+91-9959765211
3. Reference Documents [Template

Docs]
Reference Documents make end-users job easy.
With Reference Documents, document entry can be faster and mistakes can be avoided .
Sample Document
If the text or amount or any other field need to be changed Eg:

Salary
Recurring
Document
If the amount is fixed and text need not be changed

Eg: Fixed Instalments,
Fixed Insurance premium
Standing orders given to bank
1. Creating Number Ranges X1, X2
Srinivasa
Kasireddy
SPROFinancial AccountingFinancial Accounting Global SettingsDocument

Document Number rangesDefine Document number ranges
T Code:
FBN1
Company Code
LAP

Insert Interval button
No. Year
From number.
To number
X1
500000000
5000000099
2011
Enter
No. Year
From number To number
X2
5000000100
2011
5000000199
Enter
+91-9959765211
60
Save
Continue button
2. Creating GL Account Rent
T Code: FS00
Change Company Code button
Company Code
LAP
GL Account
400600
Company Code
LAP
Expenses
Enter
+91-9959765211
Create Button
Enter
Account Group
P & L statement Acct

P&L statmt acct type :
Short Text
Rent
Long Text
Rent
Control Data Tab:
Line item display
Sort key
Field status group
001
G001
Srinivasa
Kasireddy
Save
3. Creating GL Account Salaries
Select G/L account 400600
(Rent Account)
Copy button
GL Account
400500
Company Code
LAP
Enter
Change Description to Salaries
Save
4. Creating Sample Document
T Code: F-01
SAP Easy AccessAccountingFinancial AccountingGeneral Ledger Document Entry
Reference DocumentsSample Documents
Document Date
15.11.2011
Posting Date
15.11.2011
40
Account
PstKy
Type :SA
:
CoCd :
LAP
400500 [Salaries]
+91-9959765211
61
Enter
Amount
Bus area
LANZ
Text
Salary Payment
50
Account
Amount
Bus area
LANZ
Text
PstKy
200792 [Check Issue Account]
Enter
Display Document Overview Button

Post
Kasireddy
+91-9959765211
Note down the Document No. ( 5000000100)

5. Posting Salary Payment Using Sample Document as
Template
T Code: F-02
Document MenuPost with Reference
Document No.
5000000100
Company Code
LAP
Fiscal Year
2011
Do not propose amounts
Display Line Item
Enter
Change Document Date , Posting Date Accordingly
Enter
Amount
36000
Enter
Amount
Document menu Simulate
Srinivasa
Post
Check the balance using T Code: /NFS10N
GL Account
400500
Company Code
LAP
Fiscal Year
2011
Execute
6. Creating Recurring Document
+91-9959765211
62
T Code:
FBD1
Up to General Ledger Same PathDocument EntryReference DocumentRecurring

Document
Company Code
LAP
First Run on
18.11.2011
Last Run on
18.10.2012
Interval in Month
01
Run Date
18
Document Type
SA
Currency
INR
40
Account
Amount
18000
Bus area
LANZ
Value Date
18.11.2011
Text
Rent Payment
50
Account
Amount
Bus area
LANZ
Text
PstKy
400600
200792 (ICICI check issue account)
+91-9959765211
Enter
PstKy
Enter
Display Document Overview button
Kasireddy
Note down the document No. 5000000000
Company Code
LAP
Srinivasa
Post
Document No.
500000000
Fiscal Year
2011
7. Posting Rent Payment Using Recurring Document

T Code: F.14
Up to General Ledger Same Path
Periodic ProcessingRecurring EntriesExecute
Document Type
SA
Settlement Period
01.11.2011 to 30.11.2011
Batch input session name
Rent_ Pymnt
Execute
Message: Session Rent_ Pymnt was created.
8. Processing the Session:
TCode : SM35
+91-9959765211
63
System MenuServicesBatch Input Sessions

Select Session Rent_Pymnt
Process Button
Process/foreground
Enter
Keep on Pressing Enter until the Processing of batch input Session Completed
Exit Batch Input button
Check the GL Balance using Tcode FS10N
4.
Holding a Document
+91-9959765211
Scenario:
Travelling Advance
9000
Amount Returned
2000
Actual Expense that incurred 7000

1. Creating GL Account Travelling Expenses
T Code - FS00
Select GL account 400500 [Salaries]
Copy Button
GL Account
400591
Enter
Change the Description to Travelling expenses
Kasireddy
Save
2. Creating GL Account Cash

Select GL account 200790 ICICI current a/c
Copy button
GL account
200691
Srinivasa
Enter
Change the Description to Cash
Save
3. Holding a Document
Tcode: F-02
Document Date:18.11.2011 Type
Posting Date :
SA
Company Code
LAP
18.11.2011
+91-9959765211
64
PstKy
40
9000
Account
400591
200691
Enter
Amount
Bus area
LANZ
Text
Travelling Advance
PstKy
50
Account
Amount
Bus area
LANZ
Text
Enter
Document MenuHold
Srinivasa
Kasireddy
+91-9959765211
Temporary Document No.
6363
Hold document button

Converting held documents:
Error Msg : Held documents must be converted; read long text
Solution :
Tcode : SE38
Program : RFTMPBLU
Execute
No termination for read error
Execute
Msg: Held documents successfully converted
4. Posting the Held Document

Tcode: F-02
Document MenuGet Held Document
Temporary document number:
6363
Enter
Double Click on item Travelling Exp
Change Amount to 7000
Change Text to Travelling Exp
Next item button
Change the Amount to
Text
Enter
+91-9959765211
65
Post
5.
Parking Document
User 1 enter the Document and Park

User 2 will edit the Document and Post
1. Parking the Document by User1

Document Date :
18.11.2011
Posting Date
18.11.2011
PstKy
40
Account
Amount
90000
Bus area
LANZ
Text
Salary Payment
50
Account
Kasireddy
Tcode : F-02
Amount
Bus area
LANZ
Text
Srinivasa
+91-9959765211
Workflow : Set up is to be done by ABAP programmers . If workflow has been setup when
user 1 enters the doc and park it , automatically a msg goes to User2 . User 2 can
release/reject the doc from his/her inbox directly.
Up to Document Entry Same PathEdit or Park GL Document
Type
:SA
Company Code:
400500
LAP
Enter
PstKy
200792
Enter
Document MenuPark
Message: Document 100000005 Parked
2. Posting the Document by User2
Tcode: FV50
DocumentSelect Parked Document
Company Code :
LAP
Document No.
100000005
Fiscal Year
2011
Continue
Edit Document If necessary.
Post
+91-9959765211
66
6.
Month End Accrual
Salary of Nov and Rent of Nov is paid in Dec.

On Month end we generate balance sheet.
While generating Balance Sheet at the end of Nov we need to show these items in
Liabilities.
1. Creating GL Account Expenses Payable

Tcode: FS00
Select G/L account 100100 Retained earnings
Copy button
Srinivasa
Kasireddy
+91-9959765211
GL Account
100800
Enter
Change the Description to Expenses payable
Control Data Tab:
Create /bank /interest tab:
Field status group : G012 ie Receivables/payables clearing
Save
2. Posting Month End Provision
Tcode : F-02
Document Date
30.11.2011(Month end date)
Posting Date
30.11.2011
PstKy
40
Amount
36000
Bus area
LANZ
Text
Salary Provision for Month of Nov
PstKy
50
Amount
Bus area
LANZ
Text
Account
Type:
SA
400500
Enter
Account
100800
Enter
Post
(Post one more document for Rent Provision like below)
Tcode : F-02
+91-9959765211
67
Document Date
30.11.2011
Type
Posting Date
30.11.2011
PstKy
40
Amount
18000
Bus area
LANZ
Text
Rent Provision for Month of Nov
PstKy
50
Amount
Bus area
LANZ
Text
Account
SA
400600
Enter
Account
100800
+91-9959765211
Enter
Post
3. Displaying Open Items

Tcode :FBL3N
GL Account
100800
Company Code
LAP
All Items
Execute
Srinivasa
Kasireddy
St column will be in red colour for open items and Clrng doc column will be empty
4. Clearing Outstanding Rent
Tcode: F-07
SAP Easy AccessAccountingFinancial AccountingGeneral Ledger
Document EntryOutgoing Payments
Document Date:
1.12.2011(1st of next month) Type
Posting Date :
1.12.2011
:SA
CoCd :
LAP
Bank data
Account
200792
Bus area
Amount
Text
Outgoing Payment
LANZ
Open Item Selection

Account
100800
+91-9959765211
68
+91-9959765211
Enter to ignore the wrng msg

Double click on 36000 to deselect it.
(Deselect the items that you dont want to clear by double clicking on amount .
Selected items will be in blue colour and Deselected items will be in black colour)
Charge of diff button
Srinivasa
Kasireddy
Enter
+91-9959765211
69
+91-9959765211
Double Click on 1.00/Change the amount to
(Amount entered should be equal to Assigned)
Srinivasa
Kasireddy
Process Open Items Button
+91-9959765211
70
+91-9959765211
Post
5. Displaying Cleared Items
Tcode : FBL3N
GL Account
100800
Company Code
LAP
All Items
Execute
Srinivasa
Kasireddy
+91-9959765211
71
+91-9959765211
Status is in green colour for cleared items
7.
Reversing Documents
Reversing a Clearing Document: Cleared items will be reset to open items

Reversing a Normal Document: When you reverse a document a reversing document is
generated
Displaying Cleared items
Tcode: FBL3N
GL Account
100800
Cleared items
Kasireddy
Note down the Document No (1000000005)and Clrng doc [100000007]
Srinivasa
Execute
Reset cleared items button (Save button)
1. Reversing a Clearing Document

Upto General Ledger Same path
DocumentReset Cleared items
Tcode : FBRA
Clearing Document
1000000007
Resetting and revers button

Reversal Reason
01
Enter 3 times
2. Display item status
T Code: FBL3N
GL Account
100800
All items
+91-9959765211
72
Execute
(Document number 1000000005 should be in Open items)
3. Reversing a Normal Document
Up to Document same pathReverseIndividual Reversal
Tcode :FB08
Document No.
100000005
Reversal Reason
01
Srinivasa
Kasireddy
+91-9959765211
Post
+91-9959765211
73
4. DataBase
DB : DB is a Set of tables
Table: Table is a combination of Rows & Columns
Rows are horizontal and Columns are vertical
Rows are also called Records
Columns are also Called Fields
Key Field
Key field is a column in which values are always unique. (Can not be repeated)
Eg :- Roll No in a class ,
+91-9959765211
Customer No in SAP system,

Vendor No in SAP system
(Roll No is unique in a class
Vendor No is unique in SAP system across company codes)
Key field combination
In a school Roll No is not enough to select the correct student.
We use both Class & Roll No combination to select the right student
Eg: Class & Roll No.(General)
CoCd, Document No &Year (SAP)
(In Tcode FB03 , You have to enter all the three inputs ie CoCd , Doc no , Year to select the
correct document )
Srinivasa
Kasireddy
Key fields
Non key fields
Class
Roll no
Students
Name
Fathers
name
Fathers
phone no
city
Hno
Johnson
John
76678----
New york
7687-67
Laxman
venkat
7676
Mumbai
7878
Venky
Hari
5656
Banglore
7767
Rama
Badri
6767666
Hyd
54
Rahim
Ahmad
725436
Delhi
8217
Preethy
Sridhar
819045
Laxman
---
--
9072
--
--
Always use Key field or Key combination to select the correct record.
Non key fields take long time to select the records.
+91-9959765211
74
Data Types
Transaction Data
Business data
(Generated , changed on regular basis as part of business
transactions)
Master Data
Vendor Master Data, GL master data, Customer master data

do not change often)
(We
Displaying / Changing the Structure of Table

Tcode : SE11
SAP Easy AccessToolsABAP workbenchDevelopmentABAP Dictionary
Database table
T001
Note the 2nd column ie Key
Srinivasa
Kasireddy
+91-9959765211
Display Button
+91-9959765211
75
Displaying Contents of Table

Same Screen Contents button
Or
UtilitiesTable ContentsDisplay
Company Code(BUKRS)
LAP
Double Click on Company code
LAP.
Srinivasa
Kasireddy
+91-9959765211
Execute
+91-9959765211
76
+91-9959765211
Client dependent/ Client independent tables

Client Specific Data (Client dependent)
Cross Client Data (Client independent )
First Field of table MANDT
No MANDT field
(MANDT=Client)
MANDT IS Part of key Combination
Eg: Table T001
Kasireddy
Eg: Table TCURX

Cross client settings do not need
Transporting
TCode :
SE11
Database table
TCURX
Srinivasa
Display
Make a note that there is no MANDT field
+91-9959765211
77
Cross Client Settings
Srinivasa
Kasireddy
+91-9959765211
Ex: SPROSAP Net WeaverGeneral SettingsCurrenciesSet decimal places for

currencies
Message: Caution: The table is cross-client
The Currency Decimals is Server level setting(Affects all clients in the server)
Finding Out Table and Field names
Tcode:F-02
Keep the cursor in Document Date field
+91-9959765211
78
F1 button
Note the table name ie BKPF

and Field name
ie
BLDAT
Double click on table name to display the table
Srinivasa
Kasireddy
+91-9959765211
Technical information button
+91-9959765211
79
+91-9959765211
TCode : F-02
Document Date
Posting Date :
Company Code
Posting Key
40
LAP1
Account
200691
Enter
Keep the cursor in Amount field
Srinivasa
Kasireddy
F1 button on keyboard
Technical info button

Note The table name BSEGand
Field Name
WRBTR
Double click on table name BSEG
+91-9959765211
80
+91-9959765211
Kasireddy
Srinivasa
Contents button
Company code(BUKRS)
LAP
Document No.(BELNR)
010000000
Fiscal year(GJAHR)
2011
Execute
List of Tables :
Header data Items data Open items Cleared items
GL items
BKPF
BSEG
BSIS
BSAS
Customer items BKPF
BSEG
BSID
BSAD
Vendor items
BSEG
BSIK
BSAK
BKPF
Master data tables

General Bank details
Vendor Master
LFA1
LFBK
Customer Master KNA1
KNBK
Relation ship between tables: SAP database is RDBMS.

Eg:
All address are stored in table ADRC.
Table ADRC is connected with other tables like LFA1, KNA1 etc
Tcode : SE11
Database table
LFA1
Display button
Contents button
Vendor (LIFNR )
LAPGNVNDR
+91-9959765211
81
Execute
Double click on LAPGNVNDR
Make note of ADRNR field
( 53445)
Open Tcode SE11 in another session.

Database table
ADRC
Display button
Contents button
ADDRNUMBER
53445
Execute
Standard tables
Customized tables
Name starts with any character except Z and Y
Name starts Z or Y
Eg: T001, BKPF
Eg: ZT001, YBKPF
Srinivasa
Kasireddy
+91-9959765211
Standard tables/ Customized tables
+91-9959765211
82
5. Cash Journal
Cash journal is used to maintain Petty cash account , Branch level cash accounts etc
1.
Settings
1. Creating GL Accounts
Tcode : FS00
Petti Cash
Select GL account 200691 Cash
Copy button
Srinivasa
Kasireddy
+91-9959765211
GL Account
200692
Petti Cash
Enter
Description
Create/Bank/Interest tab:
Post automatically only
Save
Sales a/c
Create button
GL Account
300510
Company Code
LAP
Income
Enter
Account Group
P&L statement acct

P & L stat acct type
Short Text
Sales
Long Text
Sales
031 Customer No.
Control Data Tab:
Line Item Display
Sort Key
Create Bank Interest Tab:

Field Status Group
G001
Save
2. Define Number Range Intervals for Cash Journal
Documents
SPROFinancial AccountingBank AccountingBusiness TransactionsCash
JournalDefine Number Range Intervals for Cash Journal Documents
Company Code
LAP
+91-9959765211
83
Change intervals button

No. From number To number
01
100000000
199999999
Enter
Save
Continue
3. Set Up Cash Journal
Same path
+91-9959765211
New Entries
CompanyCode
CJ Number G/L Account
Cur DT G/L act
LAP
INR SA
200692
DT Disb D.tpe :Vept
D.tpe :Vept
D.tpe :Cupt Doc: Cus.pt Cash journal name
KZ
DZ
KZ
DZ
Petti Cash
Save
Kasireddy
Create request button

Short description
CJ settings for LAP
Enter
Continue.
4. Create, Change, Delete Business Transactions
Same Path
Srinivasa
New Entries
Company
Code
Bus. tran
.type
G/L
Account
Cash journal business

trans.
Acct
Mod
LAP
200790
Cash Deposit in bank
LAP
200790
Cash Receipt from bank
LAP
400591
Expenses
LAP
300510
Revenue
+91-9959765211
84
Save
Continue
5. Set Up Print Parameters for Cash Journal
Same Path Next line
New Entries
LAP
RFCASH00
DEMOEN
Save
Continue
2.
End User
1. Posting Cash Journal

SAP Easy Access AccountingFinancial AccountingGeneral LedgerDocument
EntryCash Journal Posting
Tcode : FBCJ
Change Cash Journal button
Company Code
LAP
Cash journal
Enter
Today button
Srinivasa
Kasireddy
+91-9959765211
CoCd Cash jour print program Report variant
+91-9959765211
85
+91-9959765211
Cash receipts tab:

(Cash Journal do not allow ve balances , so we post cash receipts first )
Business Transaction
CASH RECEIPT FROM BANK
Amount
63000
Enter
Text
Cash receipt from bank
Business transaction
REVENUE
Amount
9000
Sales revenue
Text
Business area : LANZ
Srinivasa
Kasireddy
Enter
+91-9959765211
86
+91-9959765211
Post button (Doc. stat changes to Green colour )

Cash payments tab:
EXPENSES
Amount
18000
Enter
Change the GL Account to
Text
400600
Rent Payment
CASH DEPOSIT IN BANK
Amount
36000
Enter
Text
Cash Deposit in bank
Srinivasa
Kasireddy
Save button (Doc. stat changes to Yellow colour)
+91-9959765211
87
+91-9959765211
Save button
Post button
Displaying the Document:
Select any transaction
Follow-On docs.. button
Print Cash Journal
Print Cash Journal button
Enter to ignore the Msg.
Srinivasa
Kasireddy
Back button
+91-9959765211
88
6. Accounts Payable
Accounts Payable is a sub ledger connected to main ledger (GL) with a reconciliation
account called Sundry creditors.
3.
Settings
1. Creation of Vendor Account Groups

SPROFinancial AccountingAccounting Receivable and Accounts PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine Account
Groups with Screen Layout (Vendors)
Kasireddy
+91-9959765211
New Entries
Account Group
LAGN
Name
General vendors (LAP)
Double Click on Company code data

Double Click on Account management
Suppressed
Req Entry
Opt Entry
Reconciliation account
Save
Short description : AP settings for LAP
Enter
Continue button
Back button
Select Account Group LAGN
Copy as button
Change Account Group to LARM
Change Name to RM Vendors (LAP)
Enter
Srinivasa
Save
Back button
Select Account Group LAGN
Copy as button
Change Account Group to LAOT
Change Name to One time Vendors (LAP)
One-time account
Enter
Save
+91-9959765211
89
2. Create Number Ranges for Vendor Accounts:

th
Same Path 11 line

Create Number Ranges for Vendor Accounts
Insert interval button
XX
Ext
ZZZZZZZZZ
Insert button
Save
Srinivasa
Kasireddy
+91-9959765211
Continue
(Vendor number ranges are global. Please skip this step in the lab if Num Range XX
already exists)
3. Assign Number Ranges to Vendors Account Groups
Same Path Next Line
Position button
Account Group
LA*
Enter
Group Number range
LAGN
XX
LARM
XX
LAOT
XX
Save
Continue
4. Create Tolerance Group for Vendor Account

Up to Accounts Receivable and Accounts Payable same path
Business TransactionsOpen Item ClearingClearing DifferencesDefine tolerances for
Customers/Vendors
New Entries button
Company Code
LAP
Tolerance Group
Blank
Description
Default Tgroup for LAP
Save
Continue
+91-9959765211
90
5. Creating Number Ranges for Document Types KA, KR, KZ

T Code OBA7
Position Button
Document type
KA
Enter
Double click on Document Type
Note down the No. Range
KA
ie 17
Back button
Double Click on Document Type
KR
ie 19
Back button
+91-9959765211

KZ
ie 15
In the same screen Number range information button

Company Code
LAP

No. Year
15
1500000000
2011
1599999999
Srinivasa
Kasireddy
Enter
Insert Interval Button
No. Year
17
1700000000
2011
1799999999
Enter
Insert Interval Button
No. Year
19
1900000000
2011
1999999999
Enter
Save
Continue button
6. Creation of 2 GL Accounts
Tcode : FS00
Sundry Creditors account:
+91-9959765211
91
Select GL account 100200
( ICICI term loan account)
Copy button
GL Account
100980
Enter
Change the description to Sundry Creditors
Control Data Tab
Recon account for acct type :
Sort Key
Vendors
012
Create/bank/interest tab
Field status group
G067
Reconciliation A/C
Srinivasa
Kasireddy
+91-9959765211
Save
Inventory Raw Material Account :
Cash A/C
Copy button
GL account
200700
Enter
Change the Description to Inventory RM
Control Data Tab:
Sort Key
012 Vendor Name
Create/Bank/Interest tab:
Field status group : G059
Save
4.
End User
1. Creating Vendor master

SAP Easy AccessAccountingFinancial AccountingAccounts PayableMaster
RecordsMaintain CentrallyCreate
Tcode : XK01
Vendor
LAPGNVNDR
Company Code
LAP
Account Group
LAGN
Enter
Name
LAP General Vendor
+91-9959765211
92
City
Hyderabad
Country
IN
Region
01
Next screen button 4 times (or Enter 4 times)

Recon. account
100980 [Sundry creditors]
Sort key
012 [Vendor name]
Cash mgmnt group
A1
Payt Terms
0001
Tolerance group
Blank
Next screen button
Chk double inv.
Srinivasa
Kasireddy
+91-9959765211
Save
2. Posting Purchase Invoice

SAP Easy AccessAccountingFinancial AccountingAccounts PayableDocument
EntryInvoice-General
Tcode : F-43
Document Date :
24.11.2011
Posting Date :
24.11.2011
PstKy
31
Account
Amount
45000
Bus Area
LANZ
Payt Terms
0001
Text
Purchase Invoice
40
Account
Amount
Business Area
LANZ
Text
Type
KR
Company Code:
LAPGNVNDR
LAP
Enter
PstKy
200700 [Inventory RM]
Enter
Document MenuSimulate General Ledger
Back button
Post
3. Displaying Vendor Items
Up to Accounts Payable same path
AccountDisplay/Change Line Items
+91-9959765211
93
Tcode: FBL1N
Vendor account
LAPGNVNDR
Company code
LAP
All items
Normal items
Execute
(Red color in St column indicates open items)
4. Out Going Payment with Clearing
Path: Up To Accounts Payable same path
Document EntryOutgoing PaymentPost
+91-9959765211
Tcode :F-53
Document Date:
25.11.2011 Type:
KZ
Company Code:
LAP
Posting Date:
25.11.2011
Currency:
Business area :
INR
Bank data
Account
200792(ICICI Check Issue ac)
Amount
Text
Outgoing Payment
LAPGNVNDR
LANZ
Open Item Selection

Account
Enter
Deselect the items that you dont want to clear by double clicking on the amount.
Srinivasa
Kasireddy
(Selected items will be in blue colour and deselected items will be in black colour)
Double click on
Amount 1.00
Change the Amount to
Enter
Process Open Items button
(Amount Entered should be equal to Assigned)
Document menu Simulate General Ledger
Back button
Post
Note: Document No. 150000000 is generated(Payment Document)
(In the next topic we are going to issue the check using the payment document
1500000000)
+91-9959765211
94
7. Check Management
American
English
British
English
Check
Cheque
Srinivasa
Kasireddy
+91-9959765211
Check issue is possible in 3 ways

Manual Clearing and
Manual Check issue
Manual Clearing with

Check printing
Automatic Clearing
and Bulk Check
printing
Covered in this chapter
Covered in Chapter 11
Covered in Chapter 10
5.
Settings
1. Creating Void Reason Codes

SPRO Financial AccountingAccounts Receivable and Accounts Payable
Business TransactionsOutgoing PaymentsAutomatic Outgoing Payments
Payment MediaCheck Management Define Void Reason Codes
New Entries
Reason Void reason cde
12
Check lost by vendor
13
Stop Payment
Save
Continue
(Void Reason Code are global )
6.
End User
1. Creating Check Lot(Non-sequential)

Tcode : F110
Environment MenuCheck informationNumber Ranges
Paying company code
LAP
House Bank
ICICI
Account ID
ICICI
Change Button
Create Button
+91-9959765211
95
Lot number
Check number
72000
To
72099
Non-sequential
(For manual check issue select this field)
Short info
ICICI
Purchase date
24.11.2011
Enter
Save
2. Issuing Manual Checks
Up to Accounts Payable same Path
EnvironmentCheck InformationCreate Manual Checks
+91-9959765211
Tcode : FCH5
Payment document no.
1500000000
(Info : Payment doc 1500000000 has been generated in previous chapter)

Paying company code
LAP
Fiscal Year
2011
House Bank
ICICI
Account ID
ICICI
Check number
72009
Save
3. Entering Check Encashment Date
Kasireddy
Up to Check Information same Path

ChangeAdditional Info/Cash
Tcode: FCH6
Paying company code
LAP
House Bank
ICICI
Account ID
ICICI
Check number
72009
27.11.2011
Srinivasa
Enter
Check encashment
Save
Voiding Checks:
a. Unused checkeg:Check unusable, Check lost before issuing.
b. Issued CheckEg :Check lost by vendor (We can issue a new check to the vendor)
c. Cancel paymentStop Payment(Vendor items will be reset to open items )
+91-9959765211
96
4. Voiding Unused Check

Up to Check information same pathVoidUnused Checks
Tcode :FCH3
Paying company code
LAP
House Bank
ICICI
Account ID
ICICI
Check number from
72008
Void reason code
06 [Destroyed / unusable]
Void button
Message: Checks 72008 to 72008 have been voided
Kasireddy
+91-9959765211
5. Voiding Issued Check

Creating Purchase Invoice
T Code F-43
Document Date
28.11.2011
Posting Date
28.11.2011
31
Account
Amount
45000
Bus area
LANZ
Text
Purchase Invoice
PstKy
40
PstKy
Type
KR
LAPGNVNDR
200700
Type
Enter
Account
Enter
Amount
Bus area
Text
LANZ
:
DocumentSimulate
Srinivasa
Post
Outgoing Payment
T Code F-53
Document Date
28.11.2011
Posting Date
28.11.2011
KZ
Bank Data
Account
200792 [ICICI Check Issue a/c]
Amount
45000
+91-9959765211
Business area :
LANZ
97
Text
Outgoing payment
Open Item Selection

Account
LAPGNVNDR
Enter
Documents MenuSimulate
Post
Note down the Payment Document No. 1500000001
Issuing Manual Check
Srinivasa
Kasireddy
+91-9959765211
Tcode: FCH5
1500000001
Paying company code
LAP
Fiscal Year
2011
House Bank
ICICI
Account ID
ICICI
Check number
72004
Save
Voiding Check
Tcode: FCH9
Upto Check Information same pathVoidIssued Checks
Paying company code:
LAP
House Bank
ICICI
Account ID
ICICI
Check number
72004
Void reason code
12 (Check lost by vendor)
Void button
Message: Payment Document Not Reversed
Issuing New Check to Vendor
Tcode: FCH5
1500000001
Paying company code
LAP
Fiscal Year
2011
House Bank
ICICI
Account ID
ICICI
Check number
72005
Save
6. Cancel Payment
+91-9959765211
98
Creating Purchase Invoice

T Code F-43
Documents Date
28.11.2011
Posting Date
28.11.2011
PstKy :
31
Account
9000
LAPGNVNDR
Enter
Amount
Bus area
LANZ
Text
Purchase Invoice
PstKy
40
Amount
Bus area
LANZ
Text
Account
200700[Inventory RM]
+91-9959765211
Enter
Post
Outgoing Payment
T Code F-53
Document Date
29.11.2011
Posting Date
29.11.2011
Kasireddy
Bank Data
Account
200792 (ICICI Check Issue a/c)
Amount
9000
Text
Outgoing Payment
Business area :
LANZ
Open Item Selection:

Account
LAPGNVNDR
Enter
Srinivasa
Post
Document No. 1500000002
Issuing Manual Check
Tcode :FCH5
Payment document no
1500000002
Paying company code
LAP
Fiscal Year
2011
House Bank
ICICI
+91-9959765211
99
Account ID
ICICI
Check number
72006
Save
Voiding (Cancel Payment)
SAP Easy AccessAccountingFinancial AccountingAccounts Payable Environment
Check InformationVoidCancel Payment
+91-9959765211
T Code :FCH8
Paying company code:
LAP
House Bank
ICICI
Account ID
ICICI
Check number
72006
Void reason code
13 [Stop payment]
Reversal Reason
09 [Stop Payment]
Cancel payment button

7. Displaying Check Register
T Code FCHN
Up to Check Information same path
DisplayCheck Register
Paying Company Code
LAP
House Bank
ICICI
Account ID
ICICI
Execute
Srinivasa
Kasireddy
With Line Item
+91-9959765211
100
+91-9959765211
8. Display Check Details in Vendor Items

T Code FBL1N
Vendor
LAPGNVNDR
Company Code
LAP
All Items
Execute
Srinivasa
Kasireddy
Change Layout Button

Find Button
Find
Check
Enter
Select Check Encashment date and Check no. from
In the line1 column select Document Number
Left arrow Button
Copy Button
Make a note of Check No from and Check encashment date columns
+91-9959765211
101
8. Partial-Payment and Residual payment

Partial Payment:
Partial-Payment does not clear the invoice. Both the Invoice and the Payment entry will be
shown in the vendor account as open items. Partial-Payment method is used when the
remaining amount is to be paid later.
Residual- Payment:
Residual-Payment clears the invoice and creates a new open item for the balance amount.
Residual-Payment method is used when the payment made is overpayment/underpayment
but final. The difference (residual) amount can be settled to separate GL accounts.
+91-9959765211
Reason code:
Reason code can be defined in the system to explain the reason for payment difference.
Each Reason code can be assigned to a separate G/L account.
Settings for Residual payment

1. Creating G/L accounts
Freight Charges
T Code - FS00
Copy Button
GL Account
400592
Srinivasa
Kasireddy
Enter
Change the description to Freight charges
Save
Commision paid
T Code - FS00
Copy Button
GL Account
400593
Enter
Change the description to Commission paid
Save
2. Creating Reasoncodes
SPROFinancial AccountingAccounts Receivable and Accounts PayableBusiness
TransactionsOutgoing paymentsManual Outgoing Payments
Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)
Company Code
LAP
+91-9959765211
102
Enter
New Entries
RCd Short text
Long text
01
Freight charges Freight charges
02
Commission
Commission
Save
Continue
3. Define Accounts for Payment Differences
Same path Define Accounts for Payment Differences (Manual Outgoing Payments)
Tcode OBXL
Srinivasa
Kasireddy
+91-9959765211
Chart of Accounts
LACA
Enter
Reason code
Save
Accounts button
Reason code Account
01
400592
02
400593
Save
Continue
Enduser
Tcode : F-43
Create a purchase invoice for an amount of 63000
2. 1st Partial Payment

Tcode :F-53
Document Date:
29.11.2011 Type:
Posting Date:
29.11.2011
KZ
Company Code:
Currency:
LAP
INR
Bank data
Account
200792(ICICI Chck Issue ac) Business area :
Amount
54000
Text
Partial Payment
LANZ
Open Item Selection

Account
LAPGNVNDR
+91-9959765211
103
Enter
Partial pmt tab
Double click in Payment amount field (or Enter 54000)
Srinivasa
Kasireddy
+91-9959765211
(Payment amount field will be updated)

DocumentSimulate
Post
Up to Accounts Payable same path
AccountDisplay/Change Line Items
Tcode: FBL1N
Vendor account
LAPGNVNDR
Company code
LAP
All items
Normal items
Execute
(Both the original invoice and the payment item are shown as open items)
4. 2nd Partial Payment

Tcode :F-53
Document Date:
29.11.2011 Type:
Posting Date:
29.11.2011
KZ
Company Code:
Currency:
LAP
INR
Bank data
Account
Amount
9000
+91-9959765211
LANZ
104
Text
2nd Partial Payment
Open Item Selection

Account
LAPGNVNDR
Enter
Deselect other items except 63000 and 54000(if any)
(To select or deselect the items , double click on the amount.)
(Selected items will be in blue colour and deselected items will be in black colour)
DocumentSimulate
Post
Create a purchase invoice for an amount of 36000
6. Residual Clearing(Over payment)

Tcode :F-53
Document Date:
29.11.2011 Type:
Posting Date:
29.11.2011
KZ
Company Code:
Currency:
LAP
INR
Bank data
Account
Amount
36900
Text
Outgoing Payment
LANZ
Open Item Selection

Account
LAPGNVNDR
Enter
Res. Items tab
Deselect the other items except 36000(If any)
Double click in Residual items field
Srinivasa
Kasireddy
+91-9959765211
Tcode : F-43
Enter to ignore the msg
+91-9959765211
105
(Residual items field is updated with 900)

Distribute diff
button
Srinivasa
Kasireddy
+91-9959765211
Amount RCd
600
01
300
02
Enter
Document Simulate
Post
Tcode: FBL1N
Vendor account
LAPGNVNDR
Company code
LAP
All items
Normal items
Execute
+91-9959765211
106
+91-9959765211
107
Srinivasa
Kasireddy
+91-9959765211
+91-9959765211
9. Down Payment made [Advance Paid]

Normal Payment
Advance Payment
Purchases
Payment
Payment
Purchase
Reconciliation A/C
Alternative Reconciliation A/C
Sundry Creditors
Advance Paid to Vendors
No Special GL indicator
Spl GL Indicator A
1. Settings
1. Creating GL Account Advance to Vendors
T Code FS00
(Sundry Creditors )
Copy button
GL Account
200880
Enter
Change Account group to Assets
Change Description to Advance to Vendor
Srinivasa
Kasireddy
Save
2. Defining Alternative Reconciliation Account
SPROFinancial AccountingAccount Receivable and Account PayableBusiness
TransactionsDown Payment madeDefine Alternative Reconciliation A/C for Down
Payments
Double click on SGL indicator A
Chart of Accounts
LACA
Enter
Recon acct Special G/L account
100980
200880
Save
Continue
2. Enduser
+91-9959765211
108
1. Posting Down Payment

EntryDown PaymentDown Payment
Tcode : F-48
Document Date
02.12.2011
Posting Date
02.12.2011
Type :
KZ
Vendor
Account
LAPGNVNDR
Special G/L ind
Account
200792 ( ICICI Check Issue A/C)
Amount
45000
Text
Advance to Vendor
Amount
Bus area
LANZ
Text
Bus area
LANZ
Enter
Srinivasa
Kasireddy
+91-9959765211
Bank
+91-9959765211
109
Document MenuSimulate General ledger
Srinivasa
Kasireddy
+91-9959765211
Post
2. Display Special GL Items

T Code FBL1N
Vendor Account
LAPGNVNDR
Company Code
LAP
All Items
Special GL Transactions
Execute

Post an Invoice for Rs.45000 using T CodeF-43
4. Clearing the invoice against the advance

Tcode : F-44
Up to Account Payable Same path
AccountClear
Account
LAPGNVNDR
Company Code :
Special G/L ind
LAP
:
Normal OI
Enter
Except Cr 45000 and Dr 45000, deselect other items [by double clicking]
+91-9959765211
110
Srinivasa
Kasireddy
+91-9959765211
Post
+91-9959765211
111
10. Down-payment Request

Down-payment Requests are used to display advances to be paid in cash flow statement
Down-payment Requests are used to pay the down-payment through APP
Special GL indicator F is used for down-payment request
Down-payment Requests are displayed as Noted items in vendor item display
1.
Settings
1. Creating GL Account Down-payment request

T Code: FS00
(Sundry Creditors A/C)
+91-9959765211
Copy Button
G/L Account
Enter
Change the Description to Down-payment Request
Save
2. Specify Alternative Reconciliation A/C
TransactionsDown Payment madeDefine Alternative Reconciliation Account for Down
Payments
Double click on Special GL ind
Kasireddy
Chart of Accounts
Srinivasa
100881
LACA
Enter
Reconciliation Account
Special GL Account
100980
100881
Save
Continue
2.
End User
1. Posting Down-payment Request

EntryDown PaymentRequest
Tcode : F-47
Document Date
2.12.2011
Type
+91-9959765211
KA
112
Posting Date
2.12.2011
LAPGNVNDR
Vendor
Account
Trg .sp .G/L ind
+91-9959765211
New item button
Amount
27,000
Business Area
LANZ
Due on
4.12.2011
Text
Down payment Request
Srinivasa
Kasireddy
Post
2. Displaying Down-payment Request ( Noted items):
T Code: FBL1N
Vendor Account
LAPGNVNDR
Company Code
LAP
All Items
Noted Items
Execute
+91-9959765211
113
+91-9959765211
114
Srinivasa
Kasireddy
+91-9959765211
11. Automatic Payment Programme [APP]

APP is run periodically (Weekly or every 10 days or so)
APP selects the items based on specified criteria and clears them. We can manually edit the
items.
APP can be used for the following payment modes:
1. Bulk Check Printing at our Site
2. Check Printing at Bank
3. Direct Debit
4. RTGS
Srinivasa
Kasireddy
+91-9959765211
5. NEFT
Payment modes are specific to country . RTGS and NEFT are payment modes available in
India . Similar payment modes may be available in other countries and APP can be used to
make payments in those modes.
Payment types 2-5
Payment type 1
Step1: Run APP
Step1: Run APP
Step2: Run a customized ABAP program
Step2:Printing checks
which can download the details to a text file

Step3: Send the text file to the House bank
Step4: The Bank system will read the text
file and process the payments .
For payment type 1 we are doing the following configuration
1. Settings
1. Creating HDFC Current Account
T Code: FS00
Select GL account
200790
(ICICI Current Account)
Copy Button
GL Account
200770
Enter
Change the Description to HDFC Current Account
Save
2. Define House Bank (HDFC)
T Code: F110
Environment MenuMaintain config
+91-9959765211
115
House banks button

Company Code
LAP
House Bank
HDFC
Bank Country
IN
Bank Key
345678
Bank Name
HDFC
Street
Bank Street
City
Hyderabad
Branch
Tarnaka
Enter
New Entries button
Enter
Srinivasa
Kasireddy
+91-9959765211
Create
Enter
Save
Continue
New Entries button
Account ID
HDFC
Description
HDFC Current Account
Bank Account No.
39495469
G/ L
200770 (HDFC Current A/C)
Currency
INR
Save
3. Creating HDFC Check Deposit Account
T Code: FS00
Select GL Account
200770 ( HDFC Current account)
Copy Button
GL Account
200771
Enter
Change the Description to HDFC Check Deposit account
Control Data Tab
Sort key
000
(Assignment number)
Save
4. Creating HDFC Check Issue Account
Select GL Account
200771
(HDFC Check Deposit account)
+91-9959765211
116
Copy Button
GL Account
: 200772
Enter
Change the Description to HDFC Check issue account
Save
5. Configuring APP
SAP Easy AccessAccountingFinancial AccountAccounts PayablePeriodic
ProcessingPayments
T Code: F110
Environment MenuMaintain Config.
+91-9959765211
T Code: FBZP
All Company codes button
New Entries
Company Code
Paying company code
LAP
:
LAP
Vendors
Sp. G/L transactions to be paid
Save
Continue
Back button twice
Paying company codes button
Kasireddy
Paying co. code
ST [Standard Text]
Letter header :
F_0001_HEADER
Srinivasa
New Entries
Footer
F_0001_FOOTER
Sender
F_0001_SENDER
LAP
Forms button
Form for the Payment Advice
F110_D_AVIS
Sender Details button

Text ID
Save
Continue
Back button twice
SAP Scripts, Smart Forms are used for printing in SAP
Standard Objects
Customized Objects
+91-9959765211
117
Name Starts with any
Name Starts with
charter other than Z or Y
Z or Y
Ex: F110_D_AVIS
Ex: ZF110_D_AVIS
Displaying/Changing Forms :
SAP Easy AccessToolsForm printoutSAP ScriptsForm
Tcode: SE71
Form
F110_D_AVIS
Display Button
Enter to Ignore the Msg
+91-9959765211
Utilities MenuPrinting Test

Output Devise: LP01
Print Preview Button
Pmnt methods in country button
New Entries
Country
Pymt Method :
Description
IN
Check
Outgoing payments
Srinivasa
Kasireddy
Check
Street ,P.O.box or P.O. Box pst code

Bank details
Info:
Street ,P.O.box or P.O. Box pst code is selected for payment type check
Bank details is selected for transfer payment modes.
Document type for payment :
ZP
Clearing document type
ZV
Payment medium program
RFFOUS_C (Check printing program)
Name of print dataset
LIST1S
Save
Continue
Info: Create a payment method for each of the payment types(2-5)
Back button twice
Pmnt methods in company code button
+91-9959765211
118
New Entries
Paying co. code
LAP
Pymt Method
Form Data button

Form for Payment Medium
F110_PRENUM_CHCK
(Check printing form)
Drawer on the form

For LAIR P LTD
Srinivasa
Kasireddy
+91-9959765211
Authorized signatory
Save
Continue
Back button twice
Bank determination button
Select Paying company code
LAP
Double Click on Ranking Order folder

New Entries
PM Crcy Rank.order House bk
H
INR
ICICI
INR
HDFC
Save
Continue
New Entries
House bank Pay. Method
Currency Account ID Bank subaccount
ICICI
INR
ICICI
200792
HDFC
INR
HDFC
200772
Save
Double Click on Available Amounts folder
New Entries
House bank Account ID Currency Available for outgoing payment
ICICI
ICICI
INR
90000
HDFC
HDFC
INR
54000
+91-9959765211
119
Save
6. Creating Number Ranges for Document Types ZP & ZV
T Code: OBA7
ZP
Note down Number range ie 20

Number range information button
Company Code
LAP
Kasireddy
+91-9959765211

No. Year
20
2000000000
2011
2099999999
Enter
Save
Continue
2. End User
1. Changing Vendor Master
T Code: XK02
Vendor
LAPGNVNDR
Company code
LAP
General Data
Address
Company code data
Payment transactions
Enter
Street
DSNR
Postal Code
500035
Srinivasa
Next screen button

Payment methods
Individual pmnt
+91-9959765211
120
+91-9959765211
Kasireddy
Srinivasa
Save
2. Creating Pur Invoice

Tocde:F-43
PstKy
31
Account
Amount
27000
Business Area
LANZ
Pmt Method
Text
Purchase Invoice
40
Account
Amount
Business Area
LANZ
Text
LAPGNVNDR
Enter
PstKy
200700
Enter
Post
Create 4 more Invoices for amount 9000, 18000, 36000, 45000
3. Down Payment Request
T Code: F-47
Create Down Payment request for amounts 9000, 18000
(Payment mthd : H
Due on : Todays date)
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4. Creating Check Lots (Sequential)

T Code: F110
Environment MenuCheck informationNumber Ranges
Paying company code
: LAP
House Bank
ICICI
Account ID
ICICI
Lot number
Check number
81000
To
81999
Change button
Non-sequential
Shot Info
Purchase date
:
:
ICICI
1.12.2011
Srinivasa
Kasireddy
+91-9959765211
Create button
Enter
Save
Back Button
House Bank
HDFC
Account ID
HDFC
Change Button
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Create Button
Lot number
Check number
81000
To
81999
Shot Info
HDFC
Purchase date
1.12.2011
Non-sequential
Save
5. Payment Run
Run Date
30.11.2011(Todays date)
Identification
LAP
Parameter tab
Posting Date : 30.11.2011
Docs entered up to
30.11.2011
Company codes Pmt meths Next p/ date

LAP
Vendor
H
:
1.12.2011
LAPGNVNDR
Srinivasa
Kasireddy
+91-9959765211
T Code: F110
+91-9959765211
123
+91-9959765211
Kasireddy
Srinivasa
Save
Info:
Importance of Next P/Date
Run Date
Next P/Date
5.5 .2011
10.5.2011
Due Date
Selected for payment ?
Invoice 1
8-5-2011
Yes
Invoice 2
6-5-2011
Yes
Invoice 3
11-5-2011
No*
*Invoice 3 is not selected for payment because it can be paid in next Payment Run(on 1012-2013) without becoming over due
Status tab
Proposal button
Start immediately
Enter
Keep on pressing Enter until status changed into Payment proposal has been created
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Displaying Proposal:
Edit MenuProposalDisplay Proposal
Back button
Displaying Proposal List:
Edit MenuProposalProposal listEnter
Back button
*Incase of Error
Display Proposal log button
Delete the Proposal and redo Proposal after rectifying the problem
Error
Proposal
Run
Delete
proposal
Edit proposal
NoErr
or
Print Checks
Che
ck
Pymnt
Run
Run ABAP
program
Transf
er
and send
the text file
to bank
Deleting Proposal (In case of errors):

Edit menuProposalDelete
Yes button to delete`
Srinivasa
Kasireddy
+91-9959765211
Rectification
Editing Proposal:
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1. Block the invoice for payment

2. Changing the bank for an item
Edit MenuProposalEdit
All accounting clerks
Enter
Double click on the item that you want to block
Again Double click on the item
Payment Block
[Block for payment]
Enter
Back button
Double click on the item for which you want to change the bank
Reallocate button
New Payment button
House Bank
HDFC HDFC
Continue
Back button twice
Yes button to save data
Payment Run Button
Start Immediately
Enter
Keep on Pressing enter until the status changed to Posting orders X generated, Posting
orders X completed
In case of error in Payment run:

Edit MenuPaymentDelete output Yes button
Fix the problem Payment run(Redo)
Srinivasa
Kasireddy
+91-9959765211
Again double click on item
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All items
Execute
6. Check Printing(Bulk)
Printout/data medium tab
Program
Variant
Variant
RFFOUS_C ICICI_LAP HDFC_LAP

Keep the cursor on variant ICICI_LAP
Maintain Variants button
Srinivasa
Kasireddy
Display vendor line items [FBL1N]
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For All Selection Screens

Continue
Program run date
30.11.2011
Identification feature :
LAP
Paying Company Code:
LAP
Payment method
House Bank
ICICI
Account ID
ICICI
Check lot number
Kasireddy
+91-9959765211
Print Control:
Print checks
Printer :LP01
Print Immediately
Print payment advice notes
Printer : LP01
Print Immediately
Print Payment Summary
Printer : LP01
Print Immediately
Number of sample printouts :
Attributes button
Description
ICICI_LAP
Save
Back button
Keep the Cursor on variant HDFC_LAP
Maintain Variants button
House bank
HDFC
Account ID
HDFC
Check lot number
Remaining fields same as before

Attributes button
Description
HDFC_LAP
Save
Back button
Srinivasa
Save
Status tab
Printout button
Start Immediately
In the Job name replace
With
ICICI_LAP
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Again click on Printout button

Start immediately
Replace
with HDFC_LAP
Enter
Displaying Print status :
System MenuServicesOutput control
Date Created
30.11.2011
Execute
Double Click on Type column against Check
Srinivasa
Kasireddy
+91-9959765211
Enter
Click Next Page button to see next check
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Srinivasa
Kasireddy
+91-9959765211
12. Manual clearing with check printing

1. Settings
Settings already done in APP
2. End User
1. Posting Pur Invoice
Tcode : F-43
Post an invoice worth 18000
Payment methd : H
SAP Easy access Accounting Financial accounting Accounts payable

Document Entry Outgoing payment Post +Print Forms
Tcode F-58
Company Code
LAP
Payment method
House Bank
ICICI
Check lot number
Printer for forms
: LP01
Print immediately
Enter payments button
Srinivasa
Kasireddy
+91-9959765211
2. Clearing with printing check
Document Date :
1.12.2011 Type
Posting Date
1.12.2011
Amount
:
1
KZ
Company Code :
LAP
Business Area : LANZ

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Value date : Todays date

Text
Vendor
Outgoing payment with check printing

:
LAPGNVNDR
Kasireddy
+91-9959765211
Process open items button
Deselect the items that you do not want to clear .

Double click on 1.00
Amount : *
Srinivasa
Document Simulate
Post.
Enter
Output device
LP01
Continue
Check the print status using Tcode SP01
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Srinivasa
Kasireddy
+91-9959765211
13. Accounts Receivables

AR is a sub ledger connected to main ledger (GL) with a reconciliation account called
Sundry Debtors account
SD Implemented
SD Not Implemented
SD is used for sale of finished goods Account Receivable is used for all kind of sales
AR used for sale of assets, services
1. Settings
+91-9959765211
1. Creating Customer Account Groups

SPROFinancial AccountingAccounts Receivable and Accounts PayableCustomer
AccountsMaster DataPreparations for Creating Customer Master DataDefine Account
Groups with Screen Layout [Customer]
New Entries Button
Account Group
LAGN
Name
General Customers [LAP]
Double Click on Company code data

Double Click on Account management
Suppressed
Req Entry
Opt Entry
Reconciliation account
Kasireddy
Save
Short Description
AR settings (LAP)
Enter
Continue
Back button
Srinivasa
Select account group LAGN

Copy as button
Change Account Group to LASD
Change Name to SD Customers [LAP]
Enter
Save
2. Creating Number Ranges for Customer Accounts
Same Path
Create Number Ranges for Customer Accounts
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Change Intervals Button

Insert Intervals Button
XX
Ext
ZZZZZZZZZZ
Enter
Save
Continue
(Customer number ranges are global. Please skip this step in the lab if Num Range already
exists)
3. Assign Number Ranges to Customer Account Groups
Same Path Next Line
+91-9959765211
Position Button
Account Group
LA*
Enter
Account Group No Range
LAGN
XX
LASD
XX
Save
Continue
4. Creating Tolerance group for Customer Account
Srinivasa
Kasireddy
(Already created in AP Settings skip this step)

5. Creation of Sundry Debtors A/C
T Code FS00
Select GL account 200790 ICICI Current Account
Copy button
GL Account
200610
Sundry Debtors
Enter
Change Description
Control Data Tab
Recon. account for acct type : Customers
Sort key
031 Customers
G067 Reconciliation Account
Create/bank/interest tab
Field status group
Save
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6. Creating Number Ranges for Document Types DR, DZ & DA

T Code: OBA7
DA
Note down the No. range ie 16

Back button
Note down the NO. Range
DR
ie 18
Back button
DZ
ie 14
Number Range information button
Srinivasa
Kasireddy
+91-9959765211
Company Code
LAP

No. Year
14
1400000000
2011
149999999
Enter
Insert Interval button again
No. Year
16
1600000000
2011
1699999999
Enter
Insert Interval button again
No. Year
18
1800000000
2011
1899999999
Enter
Save
Continue
2. End User
1. Creating Customer master
T Code: XD01
SAP EASY AccessAccountingFinancial AccountingAccounts Receivable Master
RecordsMaintain CentrallyCreate
Account Group
Gen Customers (LAP)
Customer
LAPGNCUST
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Company Code
LAP
Name
LAP Gen customer
Country
IN
Enter
Company Code Data Button

Recon account
200610
Sort key
031 Customer No.
Payment Transaction Tab:

Terms of pymt
0001
Save
2. Posting Sales Invoice
Srinivasa
Kasireddy
+91-9959765211
Tcode : F-22
SAP Easy AccessAccountingFinancial AccountingAccounts ReceivableDocument
EntryInvoice General
Document Date :
06.12.2011
Posting Date
06.12.2011
PstKy :
:
01
Account
27000
Business Area :
LANZ
Text
Sales Invoice
PstKy :
50
Account
Type
DR
LAPGNCUST
300510 (Sales a/c)
Enter
Amount
Enter
Amount
Business Area :
LANZ
Text
Enter
Document menuSimulate
Document menuSimulate General
Back button
Post
3. Displaying Customer Items
Tcode:FBL5N
Up to Account Receivable same PathAccountDisplay/Change line items
Customer Account
LAPGNCUST
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Company Code
LAP
All Items
Execute
(Red colour indicates open items)
(Display customer balances FD10N)
4. Posting Incoming Payment
Tcode : F-28
Up to Account Receivable Same path Document EntryIncoming Payments
Document Date:
06.12.2011
Posting Date :
06.12.2011
Type
DZ
+91-9959765211
Bank Data
Account:
200791 (ICICI Check receiving ac) Business Area :
Amount
Text
Incoming Payment
LANZ
Open Item Selection

Account
LAPGNCUST
Enter
(Deselect the items that you dont want to clear by double clicking on the amount
Deselected items will be in black color)
Double click on amount
1.00
Srinivasa
Kasireddy
Change Amount to *
Enter
Document menu Simulate General Ledger
Back button
Post
5. Display Customer line Items
Tcode:FBL5N
Customer Account
LAPGNCUST
Company Code
LAP
All Items
Execute
(Green colour indicates Cleared items)
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14. Down-Payments Received

Normal
Advances
Sales
Payment Receipt
Payment Receipt
Sales
Reconciliation Account: Sundry Debtors
Alternative Reconciliation Account :

Advance from Customer
Srinivasa
Kasireddy
+91-9959765211
No special GL indicator
Spl GL indicator A
1. Settings
1. Creating GL Account Advance from Customers
Tcode : FS00
Select GL account 100980 (Sundry Creditors account)
Copy Button
G/L Account
100908
Advance from customers
Enter
Change Description
Control Data Tab:
Recon account for acct type :
Sort key
Customers
031
Save
2. Specify Alternative Reconciliation Aaccount
SPROFinancial AccountingAccounts Receivable & Account PayableBusiness
TransactionsDown Payment ReceivedDefine Reconciliation Account for Customer
Down payments
Double click on Spl. GL ind A
Chart of Accounts
LACA
Enter
Reconciliation Account
Spl. GL Account
200610
100908
Save
Continue
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139
2. End User
1. Posting Advance Receipt from Customer
Tcode: F-29
EntryDown paymentDown payment
Document Date:
06.12.2011
Post Date
06.12.2011
Type :
DZ
Customer
Account
LAPGNCUST
Special G/L ind
Account
200791 ICICI Check deposit a/c
Amount
63000
Text
Advance from Customer
Amount
Text
+91-9959765211
Bank
Business Area :
LANZ
Enter
Business Area
LANZ
Document MenuSimulate General Ledger
Back button
Post
2. Displaying Advance Items
Srinivasa
Kasireddy
Tcode : FBL5N
Customer Account
LAPGNCUST
Company Code
LAP
All items
Spl G/L Transactions
Execute
3. Creating Invoice
T Code : F-22
Create an invoice worth 9000
4. Converting Advance Item to Normal Item (spl GL to Normal)
Tcode: F-39
Up to Document Entry same pathDown PaymentClearing
Document Date:
06.12.2011
Posting date :
06.12.2011
Type
DA
Customer
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Account
LAPGNCUST
Invoice Reference
Text
Advance to Normal
Blank
Process Down payments button

Transfer Posting
9000
Document MenuSimulate General ledger
Back button
5. Clearing
Tcode:F-32
Up to Account Receivable Same PathAccountClear
Account
LAPGNCUST
Company Code
LAP

Deselect other items (if any) except Dr. 9000 and Cr. 9000
Post
6. Display Customer Items
Tcode: FBL5N
Customer
LAPGNCUST
Company Code
LAP
All items
Normal Item
Spl. G/L Transactions
Execute
Srinivasa
Kasireddy
+91-9959765211
Post
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15. Dunning
Sending Remainders to Customers or Vendors requesting the payments
Dunning level determines the format of the letter.
We are using 4 dunning levels
1. Grace Period: Items will be included in the dunning letter after the grace period
2. Dunning Interval: No. of days between two dunning levels
3. Days in Arrears: No of days that past after the due date
4. Minimum days in arrears: To start the dunning for the customer at least one item must
past the Minimum days in arrears
Kasireddy
+91-9959765211
1. Settings
1. Define Dunning Areas
TransactionsDunningBasic Settings for DunningDefine Dunning Areas
New Entries button
Enter ( If any Warnings)
CoCd Area
LAP
Text
Blank Dunning Area for LAP
Save
Srinivasa
Enter
Continue
2. Define Dunning Procedure
Up to Dunning same path
Dunning ProcedureDefine Dunning Procedures
New Procedure button
Dunn. Procedure
LAP1
Name
Dunning Procedure for LAP
General Data
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Dunning Interval in Days
10
No. of dunning levels
Min.days in arrears (acct)
Line Item grace periods
Interest Indicator
01 Standard
Public hol . cal . ID
01
Standard transaction dunning
Srinivasa
Kasireddy
+91-9959765211
Dunning levels button
Enter to ignore warning msg

Printing Parameters
1
Always Dun?
Print all items
Charges button
+91-9959765211
143
+91-9959765211
INR
Enter
Dunn. Level From Amount
Dunning Charges
1000
10000
18
1000
18
10000
27
10000
36
10000
45
Minimum amounts button
Srinivasa
Kasireddy
Currency
+91-9959765211
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+91-9959765211
Currency
INR
Enter
Dun Minimum amount
1
1000
1000
10000
10000
Srinivasa
Kasireddy
Dunning texts button
Company Code
LAP
Customer
+91-9959765211
145
Enter
New company code Button
Company Code
LAP
+91-9959765211
Enter
Company Code
Separate notice for dunning level
LAP
Save
Continue
Dunning texts button Again
:
LAP
Enter
Normal Dunning Procedure Form
1
F150_DUNN_01
F150_DUNN_02
F150_DUNN_03
F150_DUNN_04
Srinivasa
Kasireddy
Company Code
+91-9959765211
146
+91-9959765211
Save
2. End User
1. Changing Customer Master
Tcode: XD02
Customer
LAPGNCUST
Company Code
LAP
Enter
Company Code Data button
Correspondence tab
Dunn procedure
LAP1
Save
Srinivasa
Kasireddy
Back button
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2. Creating Sales Invoices with various Due dates
Kasireddy
+91-9959765211
Tcode: F-22
Document Date
30.11.2011 (todays date)
Posting Date :
30.11.2011
PstKy
01
18000
Business Area :
LANZ
Payment Terms
Baseline date :
Todays date
Text
Sales Invoice
50
Account
Account
LAPGNCUST
300510 Sales
Enter
Amount
PstKy
0001
Enter
Amount
Business Area :
LANZ
Text
Post
Srinivasa
Create 5 more sales invoices in the following way

Doc Date/Posting Date/ Payment terms
Bline date
Inv1 5 days back
Inv2 4 days back
0001
Inv3 2 days back

Inv4 1 day back
Inv5 Todays date
NT30
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(Inv3 & Inv4 will not be selected for dunning because the two items hasnt passed the grace
period )
3. Checking Due Dates
T Code: FBL5N
Customer Account
LAPGNCUST
Company Code
LAP
Open Items
Execute
Change Layout button
In the Hidden fields select Arrears after net due date
Select Net due date in Line1 column
In the hidden field column select Net Due date symbol
Left arrow button
Copy Button
Srinivasa
Kasireddy
+91-9959765211
Left arrow button
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149
+91-9959765211
4. Execute Dunning Procedure

Tcode :F150
Up to Accounting Receivables Same path
Periodic ProcessingDunning
Run On
30.11.2011
Identification
LAP
30.11.2011
Docmnts posted up to:
30.11.2011
Company Code
LAP
Customer
LAPGNCUST
LP01
Srinivasa
Kasireddy
Parameters tab
Dunning Date
Save
Status Tab
Schedule button
Output device
Enter
Start Immediately
Schedule button
Keep on pressing enter until status changed to Dunn Selection is complete
Dunning list button(to display items that are included in dunning)
Enter
+91-9959765211
150
+91-9959765211
Back button
Dunning printout button
Output device
LP01
Continue button
Print button
Srinivasa
Kasireddy
Keep on pressing Enter until status change to Dun Print out is complete
Displaying print status:
System MenuServicesOutput control
Date Created
30.11.2011
Execute
Double Click in the Type column to display the forms printed
Display or Changing the form [SE71]
SAP Easy AccessToolsForm PrintoutSAP ScriptForm
Form
F150_DUNN_01
Display button
Utilities menuPrinting testOutput deviceLP01Print
preview
(Please check the image to see the letters printed)
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152
Srinivasa
Kasireddy
+91-9959765211
16. Discounts
Option 1: Automatic Discount Calculation (based on Payment terms)
Option 2: Manual Entry of Discount
1. Settings
1. Creating Payment Terms
Term
Percentage No. of days
15
30
45
Enter
Save
Continue
Srinivasa
Kasireddy
+91-9959765211
SPROFinancial Accounting Accounts Receivable and Accounts Payable Business

Transactions Incoming Invoices/ Credit Memos Maintain Terms of Payments
New Entries
Payment terms
: LAP1
Customer
Vendor
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2. Creating GL account Discount given

T Code :FS00
Select GL account 400500 ( Salaries)
Copy button
GL account :
400491
Enter
Description
:
Discount given
Save
3. Define Accounts for Cash Discount Granted
Discount Granted
Chart of accounts
Enter
Save
LACA
Account
400491
Save
Continue.
4. Changing Employee Tolerance group
Tcode : OBA4
Position button
Tolerance group
:
Blank
Company code
:
LAP
Enter
Double click on CoCd ` LAP
Cash discount per line item :
5
Save
Continue.
Srinivasa
Kasireddy
+91-9959765211
Up to Business Transactions same path

Incoming Payments Incoming Payments Global Settings Define Accounts for Cash
+91-9959765211
154
+91-9959765211
1. Posting Sales invoice (Discount calculated based on

Payment Terms)
T code : F-22
Document Date
: 6.12.2011
Posting Date
: 6.12.2011
PstKy :
01
Account
:
LAPGNCUST
Enter
Amount
:
36000
Bus area
:
LANZ
Payt Terms
:
LAP1
Text :
Sales invoice
Enter
(Days/ percent will be updated )
Srinivasa
Kasireddy
2. End User
+91-9959765211
155
+91-9959765211
300510
2. Clearing the above invoice

Tcode: F-28
Document Date :
Posting Date :
Bank data
Account
Amount
Text
Account
Enter
:
:
:
:
23.12.2011 (17 days after the inv date)

23.12.2011
200791
Bus area
1
Incoming payment
LAPGNCUST
LANZ
Srinivasa
Kasireddy
PstKy
:
50 Account
Enter
Amount
:
*
Bus area
:
LANZ
Text
:
+
Document Simulate
Post.
Deselect other items except Todays

Charge of dif button
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156
Srinivasa
Kasireddy
+91-9959765211

Change amount to *
Document Simulate
Double click on blue line item
Text
:
Discount given
Display Document Overview button
Post.
3. Posting Sales inv (Manual Entry of Discount)

(Discount amount can be entered in either invoice or clearing document)
Tcode :F-22
Document Date :
Todays date
Posting Date :
Todays date
PstKy
01
Amount
27000
Bus area
LANZ
Payt terms
0001
Text
Sales invoice
Account
LAPGNCUST
Enter
PstKy :
50
Account
Amount
Bus area
LANZ
Text
Disc amount:
200
300510
Enter
Document Simulate
Post
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157
4. Clearing the above invoice

Tcode: F-28
Document Date :
Posting Date :
Todays date
Todays date
Account
:
200791
Amount
:
1
Text :
Incoming payment
Account
:
LAPGNCUST
Enter
Deselect other items except todays.
(Discount can be changed or entered here )
Charge off dif button
Double click on amount `1.00
Amount
:
`*
Enter
Document Simulate
Double click on blue line item
Text :
Discount given
Post.
Srinivasa
Kasireddy
+91-9959765211
Bank data
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158
17. Bills of Exchange

Sales invoiceDue date 1 month
Received post dated check that can be encashed after 1 month.
Produce the check with 3rd party (bank) and receive money from bank.
Bill Discounting:
Bank will pay you invoice amount after deducting interest for 1 month. There will be
contingent liability on us. If the customer dishonours the check contingent liability will
become actual liability.
Bills sent for Collection:
+91-9959765211
The bill amount (less collection charges) is credited only after the customer clears the bill.
Check is one instrument of BOE .There are other instruments which can be endorsed by
customers.
Bills of exchange receivable are managed using the special G/L method in the SAP System
Special G/L indicator W is used for Bills of Exchange
1.
Settings
1. Creating 6 GL accounts
BOE receivable
Srinivasa
Kasireddy
T Code: FS00
(Sundry Debtors Account )
Copy Button
GL Account
200611
BOE Receivable
Enter
Description
Save
ICICI Bill Discounting Account
Select G/L account 100800 (Expenses payable)
Copy Button
GL Account
100801
ICICI Bill Discounting Account
Enter
Description
Control Data tab

Sort key
: 007
( Bill/exch.due date)
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159
Create/Bank/Interest tab
Field status group : G001
Post automatically
Save
BOE liability
Select G/L account 100801 (ICICI Bill Discounting Account)
Copy Button
GL Account
100802
BOE liability
Enter
Description
Save
Kasireddy
+91-9959765211
ICICI Bills Clearing

Select G/L account 200791 (ICICI Check deposit Account)
Copy Button
GL Account
200793
ICICI Bills Clearing
Enter
Description
Save
Interest Paid
Select GL Account 400500 salaries
Copy Button
GL Account
400681
Interest Paid
Enter
Description
Save
Collection charges
Select GL Account 400500 salaries
Srinivasa
Copy Button
GL Account
400682
Collection charges
Enter
Description
Save
2. Define Alternative Reconciliation Account for BOE Received

SPROFinancial AccountingBank AccountingBusiness Transactions Bill of
Exchange
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160
TransactionsBill of Exchange ReceivablePost Bill of Exchange Receivable Define

Alternative Reconcil.Acct for Bills/Exch.Receivable
Double Click on SGL Ind W
Chart of Accounts
LACA
Enter
Recon. acct Special G/L account
200610
200611
Save
Continue
+91-9959765211
3. Define Accounts for Bill of Exchange Transactions

Same path
Double click on Transaction BIK
Chart of Accounts
Bank collection charges
LACA
Enter
Account
400682
Save
Continue
Srinivasa
Kasireddy
4. Define Bank Sub Accounts

Up to Bill of Exchange Receivable same path
Present Bill of Exchange Receivable at BankDefine Banks Subaccounts
New Entries
ChAc Bank
Acct
Usage
LACA 200790
LACA 200793
SGL
In
Customer recon.
acct
Bank sub account for

liab
Discounting W
200610
100801
Collection
200610
100802
Save
+91-9959765211
161
Continue
2.
EndUser
1. Sales Invoice with due date 30days

Tcode: F-22
Document Date
09.12.2011
Post Date
09.12.2011
01
Account
Amount
81000
Business Area
LANZ
PstKy
LAPGNCUST
300510
+91-9959765211
Enter
Payt Terms
Text
NT30
:
Sales Invoice
50
Account
Amount
Business Area
LANZ
Text
PstKy
Enter
Post
2. BOE Payment
Kasireddy
Srinivasa
T Code: F-36
Enter
EntryBill of ExchangePayment.
Document Date
9.12.2011
Company Code
LAP
Posting Date
9.12.2011
Currency
INR
Account
Incoming Payment
PstKy
09
Amount
81000
Text
BOE Payment
Due on
08.01.2012
Issue date
9.12.2011
Domicile
ICICI
Cent.bnk loc :
LAPGNCUST SGL Ind
Planned usage
D Discount
Tarnaka
Choose open items button
+91-9959765211
162
+91-9959765211
Kasireddy
Srinivasa
Enter
Deselect other items except the invoice for 81000
Document menuSimulate General Ledger
Back button
Post
Note down the doc no.
1400000005
3. BOE Discount
T Code: F-33
Same path next line
+91-9959765211
163
Document Date
12.12.2011
Posting Date
12.12.2011
Usage
D Discounting
Bank account
200790 ICICI current A/C
Business Area
LANZ
Amount
80100
Text
BOE Discounting
40
Account
Amount
900
Business Area
LANZ
Text
BOE interest
PstKy
400681 Interests Paid
Srinivasa
Kasireddy
+91-9959765211
Enter
Select bill of exch button
+91-9959765211
164
1400000005
2011
DocumentSimulate
Srinivasa
Kasireddy
+91-9959765211
Doc . Number Fiscal Year
+91-9959765211
165
Srinivasa
Kasireddy
+91-9959765211
Entry should be :
Post
4. Sales Invoice
Tcode: F-22
Document Date
09.12.2011
Post Date
09.12.2011
01
Account
Amount
45000
Business Area
LANZ
Payment Terms
NT30
Text
Sales Invoice
50
Account
Amount
Business Area
LANZ
Text
PstKy
LAPGNCUST
300510
Enter
PstKy
Enter
Post
5. BOE Payment
T Code: F-36
EntryBill of ExchangePayment.
+91-9959765211
166
Document Date
9.12.2011
Company Code
LAP
Posting Date
9.12.2011
Currency
INR
Account
Incoming Payment
PstKy
09
Amount
45000
Text
BOE Payment
Due on
08.01.2012
Issue date
9.12.2011
Domicile
ICICI
LAPGNCUST SGL Ind
Enter
Cent.bnk loc :
Planned usage
Collection
Tarnaka
Srinivasa
Kasireddy
+91-9959765211
Choose open items button
Enter
Deselect other items except the invoice for 45000
Post
Note down the doc no.
1400000006
6. BOE Collection
T Code: F-34
+91-9959765211
167
Same path
Document Date
9.12.2011
Posting Date
9.12.2011
Usage
Collection
Bank account
200793 ICICI Bills Clearing
Business Area
LANZ
Amount
44550
Bank charges
450
Text
BOE Collection
Kasireddy
+91-9959765211
Select bill of exch button
Doc . Number Fiscal Year
Srinivasa
1400000006
2011
DocumentSimulate
Double click on blue line items
Text
Collection charges
Display document overview button

Entry should be as shown in the image
+91-9959765211
168
+91-9959765211
Kasireddy
Post
(There is an open item for 44550-00 in the ICICI bill clrng account which can be cleared
when we receive bank statement.)
7. Report to Display BOE items
Tcode :S_ALR_87012213
Up to Account Receivable same path
Periodic ProcessingBill of Exchange ProcessingKoreaBill of Exchange Management
Chart of Account
LACA
GL Account
200611 sundry debtors BOE
Company Code
LAP
Special G/L Indicator :
Usage
I Collection
Discounted/Collected
Execute
Srinivasa
8. BOE list
Up to Bill of Exchange Processing same path
GeneralBill of Exchange List
Chart of accounts
LACA
G/L account
200611
Company code
LAP
Fiscal Year
2011
With bill of exchange usage
Without bill of exchange usage
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169
Execute
9. Reverse of Contingent Liability(Discount items)

Tcode : F-20
Up to Account Receivable Same path
Document EntryBill of ExchangeReverse Contingent Liability
Document Date
08.01.2012
Posting Date
08.01.2012
Bills of Exchange selection

G/L account
200611
BOE Recievable
Usage
D Discounting
Due by
08.01.2012
Edit line items button( or Process items button)
Srinivasa
Kasireddy
+91-9959765211
(Bill of exchange list is as shown in the image)
+91-9959765211
170
+91-9959765211
Kasireddy
Srinivasa
Enter to ignore the warning message

Com
+
Post
Document menu Display
General Ledger view button
(General Ledger view of the Reversing document is shown in the following image)
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++ 1400000004 001 09 LAPGNCUST 08.01.2012 50.000,00

1400000005 001 09 LAPGNCUST 08.01.2012 45.000,00
-
1400000006 001 09 LAPGNCUST 08.01.2012 27.000,00

1400000007 001 09 LAPGNCUST 08.01.2012 36.000,00
++ 1400000008 001 09 LAPGNCUST 08.01.2012 18.000,00

1400000009 001 09 LAPGNCUST 08.01.2012 9.000,00
In the above list items 1 to 5 except item 3 are selected.
Items between ++ and ++ are selected (Block selection)
Items between -- and -- are excluded (Block exclusion)
- is used to exclude the item in selection
10. Reverse of Contingent Liability(Collection items)

Tcode : F-20
Up to Account Receivable Same path
Document EntryBill of ExchangeReverse Contingent Liability
Document Date
08.01.2012
Posting Date
08.01.2012
Bills of Exchange selection

G/L account
200611
BOE Recievable
Usage
I Collection
Due by
08.01.2012
Edit line items button

Com
+
Srinivasa
Kasireddy
+91-9959765211
+ is used to include the item in selection
Post
+91-9959765211
172
Document menu Display

General Ledger view button
Srinivasa
Kasireddy
+91-9959765211
(General Ledger view of the Reversing document is shown in the following image)
+91-9959765211
173
18. Check Deposit &BRS

Manual BRS
Electronic BRS
1.
Settings
1. Creating GL Account Bank Charges

T Code: FS00
(Salaries Account)
Copy Button
Srinivasa
Kasireddy
+91-9959765211
G/L account
400594
Bank Charges
Enter
Description
Save
2. Define Posting Keys and Posting Rules for Check Deposit

SPROFinancial AccountingBank AccountingBusiness TransactionsCheck Deposit
Define Posting Keys and Posting Rules for Check Deposit
Chart of Accounts
LACA
Enter
New Entries
Account Text
LA1
Main bank account
LA2
Check deposit account
LA3
Check issue account
LA4
Bills Clearing
LA5
Bank charges
Save
Continue
Double Click on Assign Accounts to Account Symbol folder
New entries
Act Symbol Currency G/L acct
LA1
INR
+++++++++0
LA2
INR
+++++++++1
+91-9959765211
174
LA3
INR
+++++++++2
LA4
INR
+++++++++3
LA5
INR
400594
Save
Info:
+++++++++ is replaced by first 9 digits of the Bank GL Account
+91-9959765211
Bank GL Accounts are stored internally with 10 digits as shown in the following table
Bank
Main A/C
ICICI
Check Deposit A/c
Check Issue A/c
Bills clrng
0000200790 0000200791
0000200792
0000200793
HDFC 0000200770 0000200771
0000200772
0000200773
Double Click on Create Keys for Posting Rules folder

New Entries
Posting Rule Text
LAPA
Check receipt clearing customer
LAPB
Check deposit clearing in bank
LAPC
Check issue clearing bank
LAPD
BOE clearing
LAPE
Debit bank charges
Save
Srinivasa
Kasireddy
Double Click on Define Posting Rules folder

New Entries
Posting Rule
LAPA
Posting Area
Debit
Credit
Posting key
40
Posting key
Blank
Acct symbol
LA2
Acct symbol
Blank
Document type
DZ
Posting Type
Save
LAPA:
Clear Credit Sub ledger A/c
Cr Customer
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175
Dr. Check deposit A/c

Next entry button
Posting Rule :
LAPB
Posting Area :
Debit:
Credit:
Posting Key
40
Posting Key
Blank
Acct symbol
LA1
Acct symbol
LA2
Document Type
SA
Posting Type
(Clear credit G/L acct)
Srinivasa
Kasireddy
+91-9959765211
Save
LAPB:
Clear Check deposit A/c
Dr. Bank A/c
Next entry button
Posting rule
Posting Area :
LAPC
1
Debit:
Credit:
Posting Key
Blank
Posting Key
50
Acct symbol
LA3
Acct symbol
LA1
Document Type
SA
Posting Type
(Clear debit G/L acct)
Save
LAPC:
Clear Check issue A/C
Cr. Bank A/c
Next Entry button
Posting Rule :
LAPD
Posting Area :
Debit:
Credit:
Posting Key
40
Posting Key
Blank
Acct symbol
LA1
Acct symbol
LA4
Document Type
SA
Posting Type
(Clear Credit G/L accounts)
Save
+91-9959765211
176
LAPD:
Clear ICICI Bills clrng
Dr. Bank A/C
Next Entry button
Posting Rule :
LAPE
Posting Area :
+91-9959765211
Debit:
Credit:
Posting Key
40
Posting Key
50
Acct symbol
LA5
Acct symbol
LA1
Document Type
SA
Posting Type
(Post to G/L Account)
Save
LAPE:
Dr . Bank Charges A/C
Cr Bank A/C
3. Create and Assign Business Transaction
Srinivasa
Kasireddy
Same Path
New Entries
Tran
+- Post. rule Text
LAP1 +
LAPA
Check receipt clearing customer
LAP1 -
LAPA
Rev : Check Receipt Clearing Customer
Save
4. Define Variants for Check Deposit
Same Path
Create Button
Variant
LAP1
Name
Check Deposit Variant LAP
Enter
Double Click on Reference document no. (sel)
Output length
16
+91-9959765211
177
Enter
For Reference document no. (sel) change offset to 19
Double Click on Customer number (sel)
Output Length
10
Enter
Double click on Business area (Assign)
Output length
Enter
Double click on 10-digit check number
Output length
10
Enter
Short Description
Variants LAP
Enter
Continue
Keep the cursor on LAP1
Activate button
(The Check deposit variant should like the following image.)
Srinivasa
Kasireddy
+91-9959765211
Save
+91-9959765211
178
5.
Create and Assign Business Transaction for Manual Bank

Statement:
Up to Business Transaction Same Path

Payment TransactionsManual Bank StatementCreate and Assign Business
Transactions
New Entries
+- Post rule Int algthm Text
LAP2 +
LAPB
Check Deposit clearing
LAP2 -
LAPB
Rev: Check Deposit Clearing
LAP3 +
LAPC
Check issue Clearing
LAP3 -
LAPC
Rev: Check Issue Clearing
LAP4 +
LAPD
BOE Clearing
LAP4 -
LAPD
Rev: BOE Clearing
LAP5 +
LAPE
Debit Bank Charges
LAP5 -
LAPE
Rev: Debit Bank Charges
Save
Continue
6. Define Variants for Manual Bank Statement

Same Path next line
Variant
LAP1
Kasireddy
Create button
Name
MBS Variant for LAP
Srinivasa
+91-9959765211
Tran
Double Click on Business area (Assign)
Enter
Lgth for Amount
15
Double Click on Allocation number (sel).

Output Length
13
Enter
Output length
Enter
Save
Continue
Keep Cursor on LAP1
Activate button
(The Manual bank statement Variant should look like the following)
+91-9959765211
179
+91-9959765211
7. Changing Field Status Group

T Code: OBC4
Select Field Status Variant
LAFS
Double Click on Field status groups folder

Double click on Field status group G001
Kasireddy
Double click on General data

Suppress
Req. Entry Opt. entry
Text
Back button twice
Double click on FSG
G005
Double click on General data

Suppress
Req. Entry Opt. entry
Srinivasa
Text
Save
2.
EndUser
Incoming checks
1. Sales Invoice Posting
Tcode : F-22
Document Date
16.12.2011
Posting Date
16.12.2011
+91-9959765211
180
Reference
REF1
01
Account
Amount
81000
Business Area
LANZ
Text
Sales Invoice
50
Account
Amount
Business Area
LANZ
Text
PstKy
LAPGNCUST
300510
Enter
PstKy
Srinivasa
Kasireddy
+91-9959765211
Enter
Post
2. Manual Check Deposit
Tcode: FF68
SAP Easy AccessAccountingFinancial AccountingBanksIncomingsCheck
DepositManual Entry
Settings MenuSpecifications
Start Variant
LAP1
Processing Type
Bank Key
345678
Bank Account
39495469
Enter
Displaying Bank Details:

T Code: F110
Environment MenuMaintain ConfigHouse banks Button
Company code :
LAP
Enter
Select house bank ICICI
Double click on Bank account
Note Down the Bank Account Number.
Currency
INR
Group
Transaction
LAP1 with +
Posting Date
16.12.2011
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181
Value Date
16.12.2011
Currency
INR
Enter
Amount Reference doc no. Customer
BusA Check no
81000
LANZ
REF1
LAPGNCUST
36009
+91-9959765211
(Pl check the image)
Save
Post individual list button
3. Process Batch Input Session
Srinivasa
Kasireddy
T Code: SM35
Select session name
/ICICI-ICICI
Process button
Process/ foreground
Process Button
Keep on pressing Enter until Message: Processing of batch input session completed
Exit batch input button
4. Display Customer Items
T Code: FBL5N
Customer A/C
LAPGNCUST
All Items
Execute
5. Display Check Deposit Account
T Code: FBL3N
G/L account
200791
All Items
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182
Execute
(Make a note of Assignment column. Check no is stored in this column.)
6. Enter Manual Bank Statement (Incoming check cleared)
(1st statement only)
Tcode: FF67
SAP Easy accessAccountingFinancial accountingBanksIncomingsBank
StatementManual Entry.
Int. bank determin.
Start Variant
LAP1
Processing type
House Bank
ICICI
Account ID
ICICI
Statement No
Statement Date
16-12-2012
Opening Balance
Closing Balance
81000
Posting Date
16-12-2011
+91-9959765211
Enter
Control
Enter
Srinivasa
Kasireddy
Enter to Ignore Warning Message
Tran
Value date
LAP2 with + 16.12.2011
Amount Allocation
81000
BusA
0000000036009 LANZ
Save
Post Statement button(Save button)
T Code: SM35
Select session ICICI-ICICI
Process button
+91-9959765211
183
Process foreground button

Process Button
Keep on pressing enter until the processing batch input session completed
Outgoing checks
1. Purchase Invoice
T Code: F-43
Document Date
19.12.2011
Company Code
LAP
Posting Date
19.12.2011
Currency
INR
31
Account
Amount
54000
Business Area
LANZ
Text
Purchase Invoice
40
Account
Amount
Business Area
LANZ
Text
+91-9959765211
PstKy
LAPGNVNDR
Enter
PstKy
200700
Enter
Srinivasa
Kasireddy
Post
2. Outgoing Payment
T Code: F-53
Document Date:
19.12.2011
Posting Date :
19.12.2011
Type
KZ
Bank Data:
Account
200792
Business Area
Amount
54000
Text
Outgoing payment
LANZ
Open item selection:

Account
LAPGNVNDR
Enter
+91-9959765211
184
+91-9959765211
(Deselect other items if any by double clicking on the amount)
Kasireddy
Post
150000000X
Srinivasa
Paying company code
LAP
Fiscal Year
2011
House bank
ICICI
Account ID
ICICI
Check number
72007
(Note down the document no. 150000000X)
3. Creation of manual checks

Tcode : FCH5
Save
4. Update Assignment field

(In this step you can update Assignment field with Check number for already entered
+91-9959765211
185
Clearing documents )
Tcode : FCHU
Paying company code
LAP
House Bank
ICICI
Account ID
ICICI
Check number
72007
Assignment
Execute
5. Enter Manual Bank Statement(Outgoing checks cleared)

(2 statement onwards)
Tcode : FF67
Start Variant
LAP1
Processing type
Enter
Overview button
Srinivasa
Kasireddy
+91-9959765211
nd
Double click on CoCd LAP with `ICICI.

New statement button
Statement Number 2 comes automatically
Opening balance 81000 comes automatically
Closing balance
27000
Posting Date
19-12-2011
+91-9959765211
186
+91-9959765211
Enter
Enter to Ignore Warning Message
Tran
Value date
LAP3with + 16.12.2011
Amount Allocation
-54000
BusA
72007(Check issued) LANZ
Srinivasa
Kasireddy
Save
Post Statement button(Save button)
T Code: SM35
Select session ICICI-ICICI
Process button
Process foreground button
Process Button
Keep on pressing enter until the processing batch input session completed
+91-9959765211
187
7. Display checks issue account

T Code: FBL3N
GL Account
200792
All items
Execute
8. Display Main Bank account
T Code: FBL3N
GL Account
200790
All items
Execute
+91-9959765211
9. Display Bank Statement

Tcode: FF67
Over view button
Double click on LAP with ICICI
Double click on statement
10. Deleting Bank Statement /Check deposit(in case of errors):

T Code: SA38
Kasireddy
Execute
Srinivasa
Program
Yes button
Application
:
:
RFEBKA96
0001
Execute
Deselect All button
Select the statements to be deleted
Delete statements button
+91-9959765211
188
19. Foreign Currencies

1.
Currency Settings
1. Check Exchange Rate types

SPROSAP NetWeaverGeneral settingsCurrenciesCheck Exchange Rate types.
Make a note of the following Exchange rate types.
B
Bank selling rate (During import)
Bank buying rate (During Export)
Average rate
Same path next line

Yes Button to continue
New entries
ExRt from To
Valid from
Ratio (from) Ratio (to)
USD
INR 01.4.2011
USD
INR 01.4.2011
USD
INR 01.4.2011
Srinivasa
Kasireddy
+91-9959765211
2. Define Translation Ratios for Currency Translation
Save
Short description
FC settings
Enter
Continue.
(Skip this step in the lab )
T code FS00
+91-9959765211
189

Copy button
Gl account
400690
Exchange loss
Enter
Description
Save
Copy button
G/L Account
300690
Description
Exchange gain
+91-9959765211
Save
4. Enter Exchange rate type in Document type.

T code OBA7
Double click on document type KR
Ex. rate type for forgn crncy docs
Save
Continue
Back button
Double click on document type KZ
Kasireddy
Save
Srinivasa
Ex. rate type for forgn crncy docs
Chart of accounts
(For document types DR and DZ use Ex. Rate type G)
5. Define Accounts for Exchange Rate Differences

TransactionsOpen Item Clearing Define Accounts for Exchange Rate Differences.
:
LACA
Chart of Accounts
LACA
G/L Account
100980
Currency
USD
Enter
New entries
Loss :
400690
Gain
300690
+91-9959765211
190
+91-9959765211
Save
Continue
1.
Enduser
1. Enter exchange rates in forex table

Tcode : OB08
SAP Easy accessAccountingFinancial AccountingGeneral ledger Environment
Srinivasa
Kasireddy
Current settingsEnter Translation Rates

New Entries
ExRt ValidFrom
Ratio(from) From Dir.quot
Ratio(to) To
11.01.2011
USD
49
INR
11.01.2011
USD
47
INR
11.01.2011
USD
48
INR
Save
Continue
+91-9959765211
191
2. Posting document in foreign currency

Tcode :F-43
Document Date : 11.01.2011
Srinivasa
Kasireddy
+91-9959765211
Posting Date
image )
PstKy :
Type :
KR
: 11.01.2011 Period :
10
31
Account :
Company Code : LAP

Currency/Rate :USD / 49(Pl check the
LAPGNVNDR
Enter
Amount
1000 USD
Bus. Area
LANZ
Text
pur inv
PstKy :
40 Account :
200700
Enter
Amount
Bus Area
LANZ
Text
DocumentSimulate
+91-9959765211
192
Srinivasa
Kasireddy
+91-9959765211
Post
3. Enter exchange rates in forex table

Tcode :OB08
SAP Easy accessAccountingFinancial AccountingGeneral ledger Environment
Current settingsEnter Translation Rates
New Entries
ExRt ValidFrom
Ratio(from) From Dir.quot
Ratio(to) To
20.01.2011
USD
52
INR
20.01.2011
USD
50
INR
20.01.2011
USD
51
INR
Save
Continue
Info:
ExRate ValidFrom Dir.quot
B
11.01.2011
49
20.01.2011
52
There is no ValidTo field in forex table .

In the above scenario ,
1 . If a document is posted on 11th or before 20th rate 49 will apply .
2 . If a document is posted on/after 20th
rate 52 will apply .
4. Clearing foreign currency document

+91-9959765211
193
Tcode : F-53
Document date
20.01.2011
Posting date
20.01.2011
Currency
: INR
Bank data
Account
200792
Amount
Value date
20.01.2011
Text
Outgoing payment
Open item selection

:
LAPGVNDR
Enter
Deselect other items
Charge of Diff button
Change the amount to
Document Simulate
Display currency button
Srinivasa
Kasireddy
+91-9959765211
Account
Post
+91-9959765211
194
20. TDS (Withholding Tax)

While paying vendors we deduct the tax amount and pay the remaining amount. The
deducted amount is going to be remitted to tax authority periodically.
Eg : TDS on Contractor charges ,
Surcharge on TDS
TDS on salaries
TDS on Rent
TDS on Interest
Srinivasa
Kasireddy
+91-9959765211
1.
Settings
1. Check WHT Countries

SPROFinancial AccountingFinancial Accounting Global SettingsWithholding
TaxExtended Withholding TaxBasic SettingsCheck Withholding Tax Countries.
New Entries
Cty
WCty
Description
IN
IN
India
Save

Short Description
TDS settings(LAP)
Enter
Continue
(Skip this step in the lab)
2. Define Withholding Tax Keys
Same path next line
Country Key
IN
Enter
New Entries
+91-9959765211
195
Off Key
Name
194C
TDS on contract
Save
Continue
Info:
Section 194C of Indian Act describes TDS on contract
3. Check Income types

Same path
Country Key
IN
New entries
ITyp
Text
CN
Income from Contract
IN
Income from Interest
SL
Income from Salary
Save
Srinivasa
Kasireddy
+91-9959765211
Enter
Continue
4.
Define Business Places (Sec code)
Info:
Section Code
TAN No
Hyderabad Br.
TAN1
Secunderabad Br.
TAN2
Mumbai Br.
TAN3
Business Place
AP-Range , Rangareddy -Circle
MH-Range , Mumbai -Circle
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196
Section Code: For every TAN we create a section code

Business place: For every tax office we are reporting to , we create a business place.
Path :Up to Basic settings same path
IndiaDefine business places
New Entries
Company code Sec. Code Name 1
LAP
LAPF
Section Code for LAP
+91-9959765211
Save
Name
Section code for LAP
Name 2
Section Code for LAP
Country
IN
Enter
Continue
5.
Assign Factory Calendars to Section code
Same path
New Entries
Company code Sect. code Factory Calendar ID Rule
LAP
LAPF
01
Day before
Save
Srinivasa
Kasireddy
Continue
6. Define Business Places (Table View : J_1BBRANCV )
(Each Business Place represents a tax reporting office)
Tcode :SM30
Table View
J_1BBRANCV
LAP
Business Place
LAPF
Description
Business place for LAP
Maintain button
Company Code
Enter
New Entries
Save
Name
AP Range
Name2
Hyderabad circle
Country
IN
+91-9959765211
197
Enter
Continue
7. Assign Section Code to Business place (V_SECCODE )

Tcode :SM30
Table view
V_SECCODE
LAP
Maintain button
Company Code
Enter
section Code Business Place
Srinivasa
Kasireddy
+91-9959765211
LAPF
LAPF
Save
Continue
8. Define WithholdingTaxType in Invoice Posting

Up to Extended Withholding Tax same path
CalculationWithholding Tax TypeDefine Withholding TaxType for Invoice Posting
Country Key
IN
Withhld tax type
LI
Description
TDS on contract( Invoice)
Enter
New Entries
Gross amount
Post w/tax amount

No Accumulation
Save
Continue
Next Entry button
Withhld tax type
LS
Description
Surcharge on TDS ( Invoice)
Gross amount
Post w/tax amount
No Accumulation
Save
9. Define Withholding Tax Type for Payment Posting(Advance

payment)
+91-9959765211
198
Same path up to Calculation

Withholding Tax TypeDefine Withholding Tax type for Payment Posting
Country Key
IN
Enter
New Entries
Withhld tax type
LA
Description
TDS on contract (Advance)
Gross amount
Post w/tax amount
No accumulation
Central Inv. Prop
Kasireddy
+91-9959765211
Save
Continue
10. Define Withholding Tax Codes

Same path up to Calculation
Withholding Tax CodesDefine Withholding Tax Codes
Country Key
IN
Withhld tax type
LA
W/tax code
L1
Description
2 % TDS on contract (Advance)
Enter
New Entries
Off. W/Tax Key
Percentage subject to tax

posting)
100
Post.indic.
With/tax rate
2%
Income type
CN
Withhld tax type
LI
W/tax code
L2
Description
2% TDS on contract (inv)
Percentage
100
With/tax rate
2%
Income type
CN
194C
194C
(Standard
Save
Srinivasa
Continue
Next Entry button
Off. W/Tax Key
Post Indi
+91-9959765211
199
Save
Next Entry button
Withhld tax type
LS
W/tax code
L3
Description
2% Surcharge on TDS
Percentage
With/tax rate
2%
Income type
CN
Off. W/Tax Key

Post Indi
194C
Save
11. Portray Dependencies Between Withholding Tax types
+91-9959765211
CalculationWithholding Tax Base Amount Portray Dependencies Between Withholding

Tax types
Country Key
IN
Enter
Make a note of W/tax type no. for LI
ie (1 here)
Double click on Withholding Type LS

Depend. on type no. :
Save
Continue
Srinivasa
Kasireddy
12. Check Receipt Types

Basic SettingCheck Recipient Types
Country Key
IN
Enter
New Entries
Wht .t. type
Rec.ty Text
LA
CO
Company
LA
IN
Individual
LI
CO
Company
LI
IN
Individual
LS
CO
Company
LS
IN
Individual
Save
Continue
+91-9959765211
200
13. Maintain Tax Due Dates

Up to Basic Settings same path
IndiaMaintain Tax Due Dates
New Entries
Country Official Withholding Tax Key
Recipient type No Days Until Tax Due Date
IN
CO
194C
777
Save
Continue
14. Assign Withholding Tax Types to Company Codes
Company codeAssign Withholding Tax Types to Company Codes
New Entries
Company Code
LAP
Withhld tax type
LA
Recipient type
CO
1-4-2011
Oblig.to w/tax until
31-3-9999
Company Code
LAP
Withhld tax type
LI
Recipient type
1.4.2011
Company Code
LAP
Withhld tax type
LS
Recipient type
1.4.2011
With/tax agent
W/tax obligated frm
Save
Continue
Kasireddy
Next Entry button
With/tax agent
Srinivasa
+91-9959765211
With/tax agent
W/tax obligated frm
CO
31.3.9999
Save
Next Entry button
W/tax obligated frm
CO
31.3.9999
Save
15. Activate Extended Withholding Tax
Same path next line
Position
Company Code
LAP
Enter
+91-9959765211
201
CoCd Ext. w/tax

LAP
Save
Enter (to ignore warning message)
Continue
16. Creation of 3 GL Masters
Tcode : FS00
Copy button
Srinivasa
Kasireddy
+91-9959765211
G/L account
100450
TDS Payable
Enter
Description
Save
Select GL account 100450 TDS payable
Copy button
G/L account
100451
Surcharge on TDS
Enter
Description
Save
Select G/L account 400500 Salaries
Copy button
G/L Account
400590
Processing Charges
Enter
Description
Save
17. Assignment of G/L Accounts
PostingsAccounts for Withholding TaxDefine Accounts for Withholding Tax to be Paid
Over
Chart of Accounts
LACA
Enter
Withholding tax code
Withholding tax type
Save
+91-9959765211
202
Withholding tax type
Withholding tax code
Account
LA
L1
100450
LI
L2
100450
LS
L3
100451
Save
Continue
18. Maintain Company Code Settings
SPROLogistics -GeneralTax on Goods MovementsIndiaBasic SettingsMaintain
Company Code Settings
New Entries
+91-9959765211
Company Code
LAP
Save
Continue
19. Specify Document types for Remittance Challan
Upto Extended WHT same path
PostingsIndiaRemittance ChallansDocument TypesSpecify Document Type
(Accounts Payable)
New Entries
CoCd
RC Doc Typ
LAP
SA
Save
Kasireddy
Continue
20. Maintain Number Groups
Same path up to Remittance Challan Maintain Number Groups
New Entries
Co. Code Sect Code Off W/Tax Key
Number Grp
LAP
207
LAPF
194C
Srinivasa
Save
Continue
21. Assign Number Ranges to Number Groups
Same path next line
New Entries
Number grp IntNR
207
27
Save
+91-9959765211
203
Continue
22. Maintain Number Ranges
Same path next line
Srinivasa
Kasireddy
+91-9959765211
Maintain Groups button
Group MenuInsert
Company code
LAP
Enter
Text
RC No. range for LAP
Year
2011
270000000
279999999
Enter
Save
Continue
Double click on 207 under Group without text
RC no. range for LAP
Element/Group button
+91-9959765211
204
Kasireddy
+91-9959765211
Save
Continue
23. Assign Number Group to Business Places
Tcode :SM30
Table View
J_1IEWTNUMGR
Maintain button
New Entries
Company Code
LAP
Business Place
LAPF
Off. W/Tax Key
194C
Number group
207
Save
Continue
24. Assign Number Group to Section Code(already done)
Tcode :SM30
Table View
J_1IEWTNUMGR_1
Maintain button
Srinivasa
New Entries
Company Code
Sect Code Off W/TaxKey
Number grp
LAP
LAPF
207
194C
Save
Continue
25. Maintain Number Groups and SAP Script Form

PostingsIndiaWithholding Tax Certificates for Vendors and CustomersMaintain
+91-9959765211
205
Number Groups and SAP script Forms

New Entries
CompanyCode
Sect Code Off W/Tax key
Form
Number grp
LAP
LAPF
J_1IEWT_CERT
108
194C
Save
Continue
Note : J_1IEWT_CERT is Form 16A.
26. Assign Number Ranges to Number Groups

Same path next line
+91-9959765211
New Entries
Number grp IntNR
108
18
Save
Continue
27. Maintain Number Ranges
Same path next line
Group menuInsert
Company Code
LAP
Enter
Text
Kasireddy
Certificate No. Range for LAP
Year
From No.
To No.
2011
180000000 189999999
Enter
Save
Continue
Srinivasa
Certificate no. range for LAP

Double click on 108 under Group without text
Element /Group button
Save
Continue
28. Maintain acknowledgement number for the quarter
TCode : SM30
Table/View
J_1IEWT_ACKN
Maintain button
+91-9959765211
206
New entries
CoCd Year
Sect.Code Form Type
Period
Acknowledgment
LAP
Next fiscal yr
LAPF
Form 26Q
First Quarter
01
LAP
Next fiscal yr
LAPF
Form 26Q
Second Quarter 01
LAP
Next fiscal yr
LAPF
Form 26Q
Third Quarter
01
LAP
Next fiscal yr
LAPF
Form 26Q
Fourth Quarter
01
Save
Continue
+91-9959765211
29. Maintain TDS, PAN No.

Tcode : OBY6
Position
Company Code
LAP
Enter
Double click on company code
LAP
Additional Data button

TDS No.
LAP TDS No. 567
PAN No.
LAP PAN No. 567
Back button
Save
Srinivasa
Kasireddy
Conitnue
30. Creating Validation for Business place/section code
Scenario: End-user may forget to enter Bus. place/Sectn code
If Bus. place/Sectn is not entered, error msg should popup and doc should not be posted.
Settings:
1.Maintain Validation
2.Define Validation for posting
1.Maintain validation:
SPROFinancial AccountingSpecial Purpose LedgerToolsMaintain
Validation/Substitution/RulesMaintain Validation
Double click on Financial Accounting folder
Select Line Item folder
Validation button
+91-9959765211
207
Description
Validation for business place/Section code
LAP1
Enter
Select LAP1 under Line Item folder
Step button
Srinivasa
Kasireddy
+91-9959765211
Validation name
Under Step 001

Double click on Prerequisite
Double click on Accounting Document Header
+91-9959765211
208

Constant button
Document type
KR
Enter
Srinivasa
Kasireddy
+91-9959765211
= button
+91-9959765211
209
AND button
Find button
Search term
Line item
Enter
Display Technical names button
Double click on Line Item ( BSEG-BUZEI)
= button
Constant button
Item
001
Srinivasa
Kasireddy
+91-9959765211
Enter
Finally Prerequisite should look as shownin the image
Select Check under Step 001

Double click Accounting Document Segment
+91-9959765211
210
Display Technical names button (Hide Technical names)

Sort in Ascending order button.
Double click on Business place under Short Desciption
Constant button
Business Place
Blank
Enter
Srinivasa
Kasireddy
+91-9959765211
<> button
AND button
Double click on Section Code
<> button
Constant button
Section code :
Blank
+91-9959765211
211
The formula should look as shown in the image
Select Message under step 001

Massage type
Maintain Messages button
Srinivasa
Kasireddy
+91-9959765211
Enter
+91-9959765211
212
Next Free Number button

Keep the curser on top most message.
Individual maint. button
Change original language button
New original language
EN
Continue Continue.
Yes button
+91-9959765211
023
Business place and section code Mandatory
Save
Back button
Message number
023
Srinivasa
Kasireddy
Save
2.Define Validations for Posting:
Up to Financial Accounting same path
Financial accounting Global settingsDocumentLine itemDefine validations for Posting
New Entries
CoCd
CallPnt Validation
Activtn level
LAP
LAP1
Save
Continue
2.
End User
1. Maintain Tax Codes in Vendor master

Tcode :XK02
Vendor
LAPGNVNDR
Company Code
LAP
+91-9959765211
213
Withholding Tax
Enter
WH Tax Country
IN
Wth t. type
W/tax code
Liable
Rec. ty
LI
L2
CO
LA
L1
CO
LS
L3
CO
CIN Details button

Enter 3 times to ignore the warning msg
Withholding Tax tab:
+91-9959765211
PAN No
LAPGNVNDR457
Back button
Save
Info:
Activating CIN Details button : SPROLogistics -GeneralTax on Goods Movements
IndiaMaster Data Assign Users to Material Master Screen Sequence for Excise Duty
Double click on User Screen Reference folder
New Entries
Name
SRef: user
SAPUSER
Kasireddy
Continue
Srinivasa
Save
Psky
2. Testing Validation
Tcode F-43
Document date
28.12.2011
Posting
28.12.2011
date
31
Account
LAPGNVNDR
Account
45000 Busi Place/Sectb
Text
Processing charges
Psky
40
Enter
Account
: Blank/Blank
400590
Enter
Delete W/tax code N1
Enter
There should be an error message Business Place&Sec_code are mandatory
+91-9959765211
214
3. Posting of Processing Charges

Tcode : F-43
Document Date
28.12.2011
Posting Date
28.12.2011
31
Account
45,000
PstKy
Type
KR
LAPGNVNDR
Enter
Amount
Bus place/Section Code

Bus Area
Text
Srinivasa
Kasireddy
+91-9959765211
PstKy
LAPF /LAPF
LANZ
:
Processing charges
40
Account
400590
Enter
Delete W/tax code L1
Enter
Amount
Bus Area
LANZ
Text
DocumentSimulate
+91-9959765211
215
Double click on line item TDS Payable

Text
TDS
Post
4. Create Remittance Challan
Srinivasa
Kasireddy
+91-9959765211
SAP Easy AccessAccountingFinancial AccountingAccounts Payable Withholding

Tax IndiaExtended Withholding TaxRemittance of Withholding TaxCreate
Remittance challan
Tcode :
J1INCHLN
Company Code
LAP
Fiscal Year
2011
Bus place/Sec. Code :
LAPF
Posting Date
1-12-2011 to 31-12-2011
Section
194C
Vendors
LAPGNVNDR
Receipt types
CO
Document Date
07-01-2012
Posting Date
07-01-2012
Bank Account
200792
Execute
Document Number
Enter
Select TDS items to be cleared
Double click on amount 1.00
Change amount to

+91-9959765211
216
Post
Note the document No. 1000000024
5. Enter Bank Challan
Same Path
Srinivasa
Kasireddy
+91-9959765211
Tcode: J1INBANK
Company Code
LAP
Fiscal Year
2011
Challan Clearing Number
1000000024
Bank challan No.
45652563 [Given by Bank]
Bank Challan Date
07-01-2012
Bank Key
ICICI
Execute
6. Print TDS Certificate

Same path up to Extended Withholding Tax
CertificatesPrint
Tcode :
J1INCERT
Company Code
LAP
Fiscal Year
2011
Bus place/Sec. Code :
LAPF
Section
194C
Posting date
01-10-2011 to 31-12-2011
Bank Challan Date
01-10-2011 to 07-01-2012
Certificate Date
07-01-2012
Signatory
Mr. x
Designation
Accounts manager
Place of Printing
Hyderabad
Test Run
+91-9959765211
217
Execute
Output device
LP01
Print preview button

Back button twice
Test Run
Execute
Output device
LP01
Print Immediately
Print button
Enter
Displaying print status
TCode : SP01
Execute
Srinivasa
Kasireddy
+91-9959765211
System menuServicesOutput control
+91-9959765211
218
+91-9959765211
219
Srinivasa
Kasireddy
+91-9959765211
21. Asset Accounting

Asset Accounting in SAP is a sub-ledger connected to G/L with the help of reconciliation
accounts like Asset a/c and respective Accumulated Depreciation a/c.
We differentiate all assets in to different Asset Classes. For every Asset Class we create an
Asset a/c and an Accumulated Depreciation a/c.
Posting keys : Posting keys 70 , 75 are used for Asset Debit and Asset Credit
respectively .
+91-9959765211
Asset and Sub-asset :

Assets and each sub-asset
1 . can have different acquisition dates.

2 . can have different depreciation rates
3. can belong to different org units
APC and Accu .Dep can be recorded separately for asset and its each sub-asset.
Transactions like acquisition , sale , scrapping , transfer can be recorded for asset and each
of its sub assets separately.
Main asset is post fixed with -0000 and sub assets post fixed with -0001 , -0002 , 0003 -..etc
Asset and sub-asset concept is useful in the following situations
Srinivasa
Kasireddy
1. Add-on components of a machine can be created as sub assets

Asset
Sub number Description
10000 0000
Machine1
10000 0001
Component
1
10000 0002
Component
2
10000 000n
Component
n
Main asset
Sub-assets
Here Machine1 is the main asset and is represented by 10000-0000

Component 1 is a sub-asset and is represented by 10000-0001
2.Subsequent acquisitions can be created as sub-assets.
Asset
Sub number Description
Year of aquisition
20000 0000
Admin building 2007
20000 0001
South block
2009
20000 0002
North block
2010
+91-9959765211
220
1.
Settings
Kasireddy
+91-9959765211
Asset Class Asset a/c Acc Dep a/c Recon account for acct type
P&M
200901
100701
Buildings
200902
100702
Lands
200903
--
Computers
200904
100704
Capital WIP
200905
--
Assets
Sort key FSG
018
067
Expenses Accounts
Description
G/L account
Depreciation Account
400403
Loss due to scrapping 400402

Loss on sale of asset
Sort key
018
400401
Income Accounts
Description
G/L account
Profit on sale of asset
300516
Sale of assets
300515
Sort key
FSG
018
G052
T-Code FS00
Copy button
G/L Account
200901
Plant & Machinery
Srinivasa
Enter
Description
Control Data tab

Recon. account for acct type
Sort key
Assets
018
Field status group
G067
Save
Create G/L accounts 200902 to 200905 by copying G/L account 200901
+91-9959765211
221

Copy button
GL Account
100701
Enter
Account Group : Liabilities
Description
Accu. Dep. on P&M
Save
Create GL Accounts 100702 and 100704 by copying G/L account 100701
Select G/L account 400500 salaries
+91-9959765211
Copy button
GL Account
400403
Description
Depreciation
Sort key
018
Enter
Save
Create G/L accounts 400401 and 400402 by copying GL Account 400403
Select G/L account 300510 Sales
Copy button
GL Account
300516
Description
Profit on sale of assts
Sort key
018
Kasireddy
Enter
Filed status group
G001
Save
Select GL Account 300516 Profit on sale of asset
Srinivasa
Copy button
GL Account
300515
Sale of Asset
Enter
Description
Field status group
G052
Save
2. Assign Tax codes for Non Taxable Transactions

SPROFinancial AccountingFinancial Accounting Global SettingsTax on
+91-9959765211
222
Sales/PurchasesPostingAssign Tax Codes for Non Taxable Transactions

Position button
Company Code
LAP
Enter
Company code Input tax code Output tax code
LAP
I0
O0
Save
Continue
+91-9959765211
3. Copy Reference Chart of Dep./Dep. Areas

SPROFinancial AccountingAsset AccountingOrganizational structuresCopy
Reference Chart of Depreciation/Depreciation Areas
Double click on Copy Reference Chart of Depreciation.
Copy org. object button
From chart of Depreciation
1IN
To Chart of Depreciation
LACD
Srinivasa
Kasireddy
Enter

Yes button
Create Request button
Short description : AA settings (LAP)
Enter
Continue
+91-9959765211
223
Enter to conform the msg

Back button
Double click on Specify Description of Chart Of Depreciation
Position
Chart of dep
LACD
For LACD
change Description to COD for LAP
Save
Continue
Back button
Double click on Copy /Delete Depreciation Areas
Chart of dep
LACD
Enter
Select All button
Deselect
1 Book Dep.
15 Depreciation as per Income Tax Act 1961
30 Consolidated balance sheet in local currency
Delete button
Srinivasa
Kasireddy
+91-9959765211
Enter
+91-9959765211
224
Kasireddy
+91-9959765211
Save
Continue
4. Assign Chart Of Depreciation to Company Code
Same path next line
Position
Company Code
LAP
Enter
CoCd Chrt dep
LAP
LACD
Save
Enter to ignore warning Message
Continue
5. Specify Account Determination
Up to Organizational Structures same path
Srinivasa
Asset classesSpecify Account Determination

New Entries
Acct. determ Name for the account determination
LAP1
Plant & Machinery
LAP2
Buildings
LAP3
Lands
LAP4
Computers
LAP5
WIP (AUC) Asset under construction
Save
+91-9959765211
225
Continue
6. Create Screen Layout Rules
Same path next line
Select Screen layout rule 1000
Copy as button
Change the Screen Layout rule to LAP3
+91-9959765211
Change the Name of screen layout rule to Lands
Enter
Kasireddy
Srinivasa
Copy as button
Enter
Enter
Copy as button
Change the Name of screen layout rule to P&M
Copy as button
Change the Name of screen layout rule to Computers
Enter
Copy as button
+91-9959765211
226

Change the Name of screen layout rule to AUC
Enter
Save
Continue
7. Define Number Range Intervals (01 to 05)
Same path next line
Company Code
LAP
Srinivasa
Kasireddy
+91-9959765211
Insert intervals button

No From number To number
01
10000
19999
Enter
02
20000
29999
Enter
03
30000
39999
Enter
04
40000
49999
Enter
05
50000
59999
Enter
Save
Continue
8. Define Asset Classes
Same path next line
New Entries
+91-9959765211
227
Asset class
LAP1
Short text
P&M
Account determ
LAP1
Scr layout rule
LAP1
Number range
01
Include asset
Srinivasa
Kasireddy
+91-9959765211
No AuC or summary management of AuC
Save
Continue
Next Entry button
Asset class
LAP2
Short text
Buildings
Account determ
LAP2
Scr layout rule
LAP2
Number range
02
Include asset
Save
Next Entry button
Asset class
LAP3
+91-9959765211
228
Short text
Lands
Account determ
LAP3
Scr layout rule
LAP3
Number range
03
Include asset
Save
Asset class
LAP4
Short text
Computers
Account determ
LAP4
Scr layout rule
LAP4
Number range
04
Include asset
Save
Next Entry button
Asset class
LAP5
Short text
WIP
Account determ
LAP5
Scr layout rule
LAP5
Number range
05
Include asset
Line Items Settlement
Save
Srinivasa
Kasireddy
+91-9959765211
Next Entry button
+91-9959765211
229
+91-9959765211
9. Assignment of G/L Accounts

Upto Asset Accounting same path
Integration with General LedgerAssign G/L Accounts
Srinivasa
Kasireddy
ChDep
LACD
Enter
Select Chart of Accounts
LACA
Double click on Account determination folder
Select Account determination
LAP1
Double click on Balance sheet accounts folder
+91-9959765211
230
200901
Loss made on asset retirement w/o revenue
400402 Loss due to scrap
Clearing acct revenue from asset sale
300515 Sale of Assets
Gain from asset sale
300516 Prft on sale of assets
400401 Loss on sale of asset
Srinivasa
Kasireddy
+91-9959765211
Acquisition: Acquisition and production cost (APC) :
Enter
Double click on Depreciation folder
Acc. Dep. account for ordinary dep. :
100701 Acc. Dep. on P&M
Expenses account for ordinary dep. :
400403 Depreciation
+91-9959765211
231
Save
Enter to ignore warning
Srinivasa
Kasireddy
+91-9959765211
Continue
Back button twice
Select Account determination LAP2
Acquisition: Acquisition and production cost
200902
300515 sale of asset
300516 profit from sale of asset

100702 Acc. Dep. on Buildings
400403 Depreciation
Save
Enter
Back button twice
200903
(No Depreciation for Lands)

Save
Back button twice
+91-9959765211
232
200904

100704 Acc. Dep. on Computers
400403 Depreciation
Save
Enter
Back button twice
+91-9959765211

200905
(No Depreciation for WIP)

Save
10. Specify Document type for Posting Dep
Srinivasa
Kasireddy
Up to Integration with General Ledger same path

Post Depreciation to General Ledger AccountingSpecify Document Type for Posting of
Depreciation.
Double click on Specify Document Type for Posting of Depreciation
Position
Company code
LAP
Enter
CoCd Doc. Type
LAP
AF
Make a note of Doc type AF
11. Creating Number Ranges

Tcode : OBA7
Double click on Doc. Type AF
Note down the Number range ie 05
Number range information button
+91-9959765211
233
Company code
LAP

Interval button
No. Year
05
0500000000
2011
Ext
0599999999
Enter
Save
Continue
12. Specify Intervals and Posting Rules
Up to Post Depreciation to the General Ledger same path
Select company code LAP
Double click on Posting rules folder
Monthly posting
Save
Continue
13. Define Screen Layout for Asset Depreciation Area
SPROFinancial AccountingAsset AccountingMaster DataScreen Layout
Define Screen Layout for Asset Depreciation Area
Select ScrnLayout 2000
Double click on Field group rules folder
FG Field group name Req Opt Class MnNo Sbno
01
Depreciation key
11
Scrap value
Srinivasa
Kasireddy
+91-9959765211
Specify Intervals and Posting Rules
Save
+91-9959765211
234
Continue
14. Determine Depreciation Areas in the Asset Class
Up to Asset Accounting same path
ValuationDetermine depreciation areas in Asset class
ChDep :
LACD
Enter
Select Asset class LAP1
+91-9959765211
Double click on Depreciation areas folder

Area Dep Area
Deact. Layout
01
Book Dep
2000
15
Depreciation as per Income Tax
2000
30
Consolidated balance sheet in local crncy
2000
Double click on Asset class folder
Srinivasa
Kasireddy

Area Dep Area
Deact. Layout
.
2000
2000
2000
01
Book Dep
15
30

Area Dep Area
Deact. Layout
01
Book Dep
2000
15
2000
30
2000

+91-9959765211
235

Area Dep Area
Deact. Layout
01
Book Dep
2000
15
2000
30
2000

+91-9959765211
Area Dep Area
Deact. Layout
.
2000
2000
2000
01
Book Dep
15
30
Save
Continue
15. Specify Rounding of Net Book Value and/or Depreciation.
Up to Valuation same path
Amount Specifications(Company Code/Depreciation Area) Specify Rounding of Net Book
Value and/or Depreciation
Enter twice to ignore the warning msg
Position
Company code
LAP
Kasireddy
Select company code LAP
Srinivasa
Enter
Save
Double click on Rounding specifications folder

Double click on Dep. area 01
Automatically calculated depreciation.
Arithmetic Rounding
Continue
16. Creating Depreciation Keys
Define base method
DepreciationValuation MethodsDepreciation KeyCalculation MethodsDefine Base
methods
Make a note of Base method 0014
ie Ordinary: explicit percentage (after end of life)
+91-9959765211
236
Define Declining-Balance methods

Same path
Chrt/dep
LACD
Enter
Make a note of Declining-Balance method 001 ie
0.00x / 0.0000% / 0.0000%
Define Multi-Level Methods

Same path
New entries
Multi-level method
L1
Straight Line Method
Validity start
From ordinary depreciation start date
Srinivasa
Kasireddy
+91-9959765211
Double click on Levels folder
New Entries
Acq. Year
Years
Base value Percent
9999
01
10
9999
999
01
Save
Continue
Back button twice
Next Entry button
+91-9959765211
237
Multilevel button
L2 10% WDV
Validity start
From ordinary depreciation start date
Double click on Levels folder
Kasireddy
+91-9959765211
New Entries
Acq. Year
Year
Base value Percent
9999
999
24
Save
Maintain Period Control Methods
Same path
New Entries
Prd.c.meth Description Acq Add
Ret Trn
006
01
01/01/01/01
01
01
01
Save
Continue
Maintain Depreciation Key
Up to Depreciation key same path
Maintain Depreciation Key
ChDep
Srinivasa
10
LACD
LAP1 Stright Line Method
Enter
New Entries
Dep. key
Period control according to fiscal years

Dep. to the day
Assignment of Calculation Methods folder

New Entries
DepType
N Ord depreciation
+91-9959765211
238
Phase
1 From the start of depreciation.

:
0014
Decl-bal. method
001
Prd cont
006
Multilev. meth
L1
Class
1 straight- line depreciation
Multiple shift
Increase in depreciation and expired useful life
Scrap value
Base value is reduced by the scrap value amount
Shut down
No
Srinivasa
Kasireddy
+91-9959765211
Base method
Save
Continue
Back button 3 times
Next Entry button
Dep. key
LAP2 10% WDV
Period control according to fiscal years

Dep. to the day
Assignment of Calculation Methods folder

New Entries
DepType
N Ord depreciation
+91-9959765211
239
Phase
1 From the start of depreciation.
Base method
0014
Decl-bal. method
001
Prd cont
006
Multilev. meth
L2
Class
2 Declining-balance depreciation
Multiple shift
Increase in depreciation and expired useful life
Scrap value
Base value is reduced by the scrap value amount
Shut down
No
Save
Back to Dep. Key screen
Srinivasa
Kasireddy
+91-9959765211
Select Dep. Keys LAP1 , LAP2, 0000

Activate button
Save
Dep. Key 0000 is used for assets like Lands and AUC where 0% depreciation is
applicable
17. Define Screen layout for Asset Master Data

SPROFinancial AccountingAsset AccountingMaster DataScreen LayoutDefine
Screen Layout for Asset Master Data
Double click on Define Screen Layout for Asset Master Data
Select layout LAP1
Double click on Logical field groups folder
Select Log fld gr 1 ie General data
FG Field group name Req Opt MnNo Sbno Copy
04
Inventory number
Back button
Select Log fld gr 2 ie Posting information
10
Capitalization date
+91-9959765211
240
Back button
Select Log fld gr 3 ie Time-Dependent data
+91-9959765211

15
Cost Center
17
Business area
Save
Continue
Repeat same procedure for all layouts LAP2 to LAP5
18. Assign Settlement Profile to Company Code
Kasireddy

TransactionsCapitalization of Asset Under Construction Define/Assign Settlement
Profiles
Double click on Define Settlement Profile
Make a note of Settlement profile AI ie Settlement assets under const.
Back button
Double click on Assign Settlement Profile to Company Code
Srinivasa
Position
Company Code
LAP
Enter
CoCd SProf.
LAP
AI
Save
Continue
19. Maintain Number Ranges for Documents for Line Item
Settlmt
+91-9959765211
241
Same Path
Double click on Change Number Ranges for Settlement Document
Standard accounting document
Double click on LAP under Not assigned
Element/Group button
Save
Continue
2.
End User
1. Creating Asset master
+91-9959765211
Tcode: AS01
SAP Easy accessAccountingFinancial AccountingFixed assetsAssetCreate Asset
Asset Class
LAP1
Company Code
LAP
Number of similar assets
Kasireddy
Enter
Description
Gantry
Asset main no. text
Gantry
Inventory no
567
Capitalized on
04-01-2012
LANZ
Time -dependent tab

Business Area
Srinivasa
Deprec. Areas Tab:

Dep. Key Useful life Period O Dep. start date
LAP1
15
04-01-2012
Save
Scrap value
900
Save
Messg: Asset 10000 0 created
2. Creating Sub Asset Master

Tcode: AS11
Up to Create same path
Sub-NumberAsset
Asset
Company code
10000
:
LAP
+91-9959765211
242
Number of similar subnumbers.
Enter
Change Description
Inventory no
568
Motor
Time- dependent tab

Dep. Areas tab
Dep. Key
LAP2
Save
3. Creating Sub Asset Master
Tcode: AS11
Asset
+91-9959765211
Company code
10000
:
LAP
Number of similar subnumbers.
Enter
Change Description
Inventory no
569
Control panel
Dep. Areas tab

Dep. Key
LAP2
Save
Srinivasa
Kasireddy
4. Creating Asset master(WIP)

Tcode: AS01
Asset Class
LAP5
Company Code
LAP
Enter
Description
Machine Under Commissioning
Asset main no. text
Machine Under Commissioning
Inventory no
567
Capitalized on
04-01-2012
LANZ
Time -dependent tab

Business Area
Dep. Areas Tab:
0000
+91-9959765211
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Save
Scrap value
900
Save
5. Main asset acquisition

Tcode: F-90
Up to Fixed Assets same path
PostingAcquisitionExternal AcquisitionWith Vendor
Document Date
04-01-2012
Posting Date
04-01-2012
31
Account
Amount
90000
Busi area
LANZ
Text
Asset Purchase
PstKy
70
TType
100
Srinivasa
Kasireddy
+91-9959765211
PstKy
LAPGNVNDR
10000-0
Enter
Account
Enter
Delete all WHT codes
Enter
Amount
Text
Post
6. Sub asset acquisition
Tcode : F-90
Document Date
04-01-2012
Posting Date
04-01-2012
31
Account
9000
PstKy
LAPGNVNDR
Enter
Amount
Business Area
LANZ
+91-9959765211
244
Text
sub Asset purchase
PstKy
70
TType
100
account
10000-1
Enter
Delete all WHT Codes
Enter
Amount
Text
Srinivasa
Kasireddy
+91-9959765211
Post
7. Sub asset acquisition

Tcode : F-90
Document Date
04-01-2012
Posting Date
04-01-2012
31
Account
Amount
9000
Busi Area
LANZ
Text
Sub asset purchase
Po\stKy
70
TType
100
PstKy
LAPGNVNDR
10000-2
Enter
Account
Enter
Enter
Amount
Text
Post
8. Report to Display Asset values
Tcode: AW01N
Asset Asset Explorer
Asset
10000
Posted Values tab
+91-9959765211
245
+91-9959765211
Kasireddy
Srinivasa
9. Report to display Asset balances

Information systemReports on Asset AccountingAsset BalancesBalance Lists
Asset
Balances By Asset Class
Company Code
LAP
Asset Class
LAP1
Report date
31-03-2012
+91-9959765211
246
Dep. Area
01
List assets
Kasireddy
+91-9959765211
Execute
Back button twice

By Business area
Company code
Business area
LAP
LANZ
Report Date
31-01-2012
Dep. Area
01
List assets
Execute
10. Depreciation Run
Tcode: AFAB
Periodic ProcessingDepreciation RunExecute
Company code
LAP
Fiscal Year
2011
Period
Srinivasa
10
Unplanned posting run

List assets
Test Run
Error Analysis
Execute
Yes button to ignore the warning message
In case of errorsError list button
+91-9959765211
247
Back button
Test run
Program MenuExecute in Background
Output device
LP01
+91-9959765211
Continue
Enter
Immediate button
Save
Msg No documents were created in this run :
Solution : Run Dep (AFAB) for each month with planning posting run radio button for all
periods up to period before capitalization execute with production run.
Please do production run from period 1 through period before capitalization.(Testrun screen
shows blank ) and then run Depreciation for later periods(Periods after capitalization).
Problem : If no items are shown in the testrun , and Error List log shows no errors .
Solution : Execute Depreciation Run without selecting Error Analysis check box.
Srinivasa
Kasireddy
Ie .
Error Analysis
11. Display Log

Tcode: AFBP
Same path
Company Code
LAP
Fiscal Year
2011
Posting Period
10
SchedMan Monitor
Execute
+91-9959765211
248
12. Checking Back ground Job Status
Srinivasa
Kasireddy
+91-9959765211
System MenuServicesJobsJob overview

Job name
Schedule
RAPOST 2000
From 05-01-2012 to 31-01-2012

Execute
13. Display Asset Explorer

Tcode : AW01N
Asset 10000-0
Posted values tab
14. Sale of Asset
Tcode: F-92
PostingRetirementRetirement W/RevenueWith customer
Document Date
31-01-2012
Posting Date
31-01-2012
01
Account
Amount
88000
Text
Sale of Asset
PstKy
50
T Type
210
Amount
Text
Asst retirement
PstKy
Type
LAPGNCUST
300515
DR
Enter
Account
Enter
Enter
Asset
10000
Sub number
0
+91-9959765211
249
Asset Value date
31-01-2012
Complete Retirement
Enter
DocumentSimulate
Post
+91-9959765211
(Entry will be as shown in the following image)
15. Scrapping of Asset

Tcode: ABAVN
Same path
Srinivasa
Kasireddy
Asset Retirement by scrapping

Asset
10000 1
Document Date
31-01-2012
Posting Date
31-01-2012
Asset Value date
31-01-2012
Text
Scrapping of sub asset
Save
16. Settlement of WIP line items

Purchase of Machinery
Tcode: F-90
Document Date
04-01-2012
Posting Date
04-01-2012
31
Account
45000
PstKy
LAPGNVNDR
Enter
Amount
+91-9959765211
250
Busi area
LANZ
Text
Machinery Purchase
PstKy
70
TType
100
Account
50000-0
50000-0
Enter
Enter
Amount
Text
+91-9959765211
Post
Posting Commissioning charges
Tcode : F-02
Document Date
15-01-2012
Posting Date
15-01-2012
70
Account
Amount
9000
Bus area
LANZ
Text
Commissioning Charges
PstKy
50
Amount
Bus area
LANZ
Text
PstKy
TType :
100
Enter
Account
200792
Srinivasa
Kasireddy
Enter
Post
Creating Asset master(Machine)
Tcode: AS01
Asset Class
LAP1
Company Code
LAP
Enter
Description
Machine
Asset main no. text
Machine
Inventory no
56799
+91-9959765211
251
Capitalized on
31-01-2012
LANZ
Time -dependent tab

Business Area
Dep. Areas Tab:
LAP1
15
31-01-2012
Save
Scrap value
900
Enter
+91-9959765211
Create Distribution rules

Tcode: AIAB
PostingCapitalize Asset u. ConstDistribute
Company Code
LAP
Asset
50000
Subnumber
Execute
Select all button
Srinivasa
Kasireddy
Enter distribution rules button
Cat
Settlement Receiver
FXA 10001-0
Receiver Short Text
Machine
100
+91-9959765211
252
Back button
Srinivasa
Kasireddy
+91-9959765211
Save
Settlement
Tcode: AIBU
Up to Posting same path
Capitalize Asset u. ConstSettle
Company code : LAP
Asset
50000
Sub-number
Document Date
31.01.2012
Asset val. date
31.01.2012
Posting Date
31.01.2012
Period
10
Text
Settlement of AUC
Document Type
AA
Test Run
Detail List
Execute
+91-9959765211
253
Test Run
Execute
Srinivasa
Kasireddy
+91-9959765211
Back button
+91-9959765211
254
+91-9959765211
255
Srinivasa
Kasireddy
+91-9959765211
22. Sales/Purchase Tax

Sales tax
Output tax
Purchase tax =
Input tax
VAT : Value Added Tax

VAT is a mode of collection of tax
Purchase of RM
Sale of FG
Pay purchase tax to Vendors
Collect Sales tax from Customers
5000 Rs
7000 Rs
1.
Settings
1. Define Tax procedure:

SPROFinancial accounting Financial accounting Global settingsTax on
Sales/Purchases
Basic settingsCheck Calculation Procedure
Double click on Define Procedures
New Entries
Description
TAXIN
Ind Tax procedure(LAP)
Kasireddy
Procedu
re
Save
Srinivasa
+91-9959765211
The diff is 2000. This amount is to be remitted to tax authority.
Double click on Control Data folder

Short Description
Sales/Pur Tax Settings (LAP)
Enter
Continue
Select Tax Procedure TAXIN
New Entries
Step Ctyp
Description
100
BASB
Base amount
110
MWAS
Output Tax
120
MWVS Input tax
Fro
To
AccKey
100 100 MWS

100 100 VST
Save
+91-9959765211
256
2. Assign Country to Calculation procedure :

Same path
Position
Country
IN
Enter
Ct
y
Proc
IN
TAXIN
Save
Continue
Srinivasa
Kasireddy
+91-9959765211
Info:
Tax is configured at country level but not at Comp Code level. This setup is going to work
for all Comp Codes which belongs to India .
3. Define Tax Codes for Sales and Purchases

Upto Tax on Sales/Purchases same path
Calculation Define Tax Codes for Sales and Purchases
Country
IN
V0
Description
0% input tax
Taxtype
Enter
Taxcode
Enter
Check ID
ie inputtax
Continue
Keep the cursor on Output tax(Click)
Deactivate line button
InputTax
V1
Description
4% input tax
Taxtype
Save
Taxcode
Enter
Check ID
ie inputtax
Continue
Keep the cursor on Output tax(Click)
+91-9959765211
257

InputTax
A0
Description
0% output tax
Taxtype
Save
Taxcode
Enter
Check ID
ie outputtax
Continue
Keep the cursor on Input tax(Click)
+91-9959765211

OutputTax
A1
Description
14.5% output tax
Taxtype
Save
Taxcode
Enter
Check ID
ie outputtax
Continue
Srinivasa
Kasireddy
Keep the cursor on Input tax(Click)

OutputTax
14.5
Save
4. Creation of 2 GL accounts
a. VAT Payable
Tcode: FS00
Select GL account 100800 Expenses payable
Copy button
GL account
100530
Enter
Description
VAT Payable
Control Data tab

Tax Category :
>
ie Output Tax Account
+91-9959765211
258
Field status group
G041
Save
b. VAT Recievable
Select GL account 100530 VAT Payable
Copy button
GL account
200530
Account Group
Assets
Description
VAT Receivable
+91-9959765211
Enter
Control Data tab

Tax category :
Kasireddy
ie Input Tax Account
Save
5. Change GL accounts Sales, Inventory RM

Tcode :FS00
Select GL account 300510 Sales
Change button
Control Data Tab
Tax category :
Srinivasa
<
ie Only output tax allowed
Posting without tax allowed

Save
Enter to Ignore the Wrng Msg
Select GL account 200700 RM inventory
Change button
Control Data Tab
Tax category :
ie Only input tax allowed

Save
Enter to Ignore the Wrng Msg
6. Define Tax acounts

Upto Tax on Sales/Purchases same path
Posting Define Tax accounts
+91-9959765211
259
Double click on transaction MWS

Chart of accounts :
( Output tax)
LACA
Enter
Save
Account
100530
Save button
Continue
Back button
Double click on transaction VST
( Input tax)
+91-9959765211
Save
Account
200530
Save
Continue
7. Define Tax Determination Rules
SPROSales and Distribution Basic FunctionsTaxes Define Tax Determination
Rules
New entries
Tax count
Name
IN
Seq
Tax Categ
Name
MWST
Taxble
Srinivasa
Kasireddy
Save
8. Define Tax Relevancy Of Master Records

SPROSales and Distribution Basic FunctionsTaxesDefine Tax Relevancy Of
Master Records
Double click on Customer Taxes
New entries
Tax categ
Tax class
Description
MWST
Taxable
MWST
No tax
Back button
Double click on Material Taxes
New entries
Tax categ
Tax class
Description
+91-9959765211
260
MWST
Taxable
MWST
No tax
Save
2.
Enduser
1. Posting Pur Inv

Tcode: F-43
Srinivasa
Kasireddy
+91-9959765211
PstKy :
31 Account
LAPGNVNDR
Enter
Amount
27000
Calculate Tax
Bus. Area
LANZ
Text
Pur inv
PstKy
40 Account
Amount
Tax Code
Busi Area
LANZ
Text
200700
Enter
V1
Post
Entry should be:

31 LANZ LAPFIVNDR LAP vndr
27.000,00-
40 LANZ 0000200700 RM inventory

40
0000200530 VAT Recievable
25.714,29
1.285,71
2. Posting Sales Inv:

Tcode :F-22
PstKy :
01 Account
LAPGNCUST
Enter
+91-9959765211
261
Amount
18000
Calculate Tax
Bus. Area
Text
PstKy :
LANZ
Sales inv
50 Account :
300510
Enter
Amount
Tax Code
A1
Bus Area
LANZ
Text
Post
Entry should be
01 LANZ LAPFICUST LAP fi customer
18.000,00
50 LANZ 0000300510 Sales
15.720,52-
50
2.279,48-
100631 VAT payable
Srinivasa
Kasireddy
+91-9959765211
+91-9959765211
262
23. MM Integration
LIVE project
MM Configuration MM consultant
FI Configuration
FI consultant
FI-MM Integration FI Consultant
Kasireddy
+91-9959765211
Learning environment
MM Configuration
FI consultant
FI Configuration
FI consultant
FI-MM Integration
FI Consultant
1.
MM configuration
1. Maintain Calendar:
SPROSAP Net weaverGeneral SettingsMaintain Calendar
Public holidays
Change button
Create Button
With fixed date

Enter
Day
15
Month :
8
Not Guaranteed
Short holiday name
Independence day
Long holiday name
Independence day
Srinivasa
Enter
Continue
Back button
Holiday Calendar
Change button
Create button
Calendar ID
LC
Description : holiday calendar for LAP

Assign Holiday button
+91-9959765211
263
Select holidays to be included

Assign publ. holiday button
Save
Continue
Back button twice
Factory calendar
Change button
Create button
Factory calendar ID
LF
Description
Factory calendar for LAP
Holiday calendar ID
LC
Srinivasa
Kasireddy
+91-9959765211
Workdays
Select Monday to Saturday
Save
Continue
2. Define plant:
SPROEnterprise StructureDefinitionLogistics-GeneralDefine, Copy, delete, check
plant
Double click on Define Plant
New Entries
Plant
LAPL
Name 1
LAP Hyd plant
Factory calendar
LF
Save
Name
LAP Hyd plant
Country
IN
Region :
01
City
Hyd
Enter
Short Description
MM configuration for LAP
Enter
Continue
3. Define Division:
Same path
+91-9959765211
264
Define, copy, delete, check division

Double click on Define Division
New Entries
Division Name
LS
Small Cars
Save
Continue
4. Maintain Storage Location:

Up to Definition same path
Srinivasa
Kasireddy
+91-9959765211
Materials Management Maintain storage location

Plant
LAPL
Enter
New Entries
SLoc Description
LAP1 Hyd Storage Location
Enter
Save
Continue
5. Maintain purchasing organisation:

Same path next line
New Entries
Purch. Organisation Purch. Org Descr
LAPO
LAP purchase org.
Save
Continue
6. Assign plant to company code:

Up to Enterprise Structure same path
AssignmentLogistics-General Assign plant to company code
New Entries
CoCd Plnt
LAP
LAPL
Save
Continue
+91-9959765211
265
7. Assign Business Area to Plant/Valuation Area and Division:

Same path next line
Valuation area - division button
New entries
ValA
Dv BusA
LAPL (Valuation area is nothing but plant
LS
LANZ
Save
Continue
8. Assign Purchasing organization to company code:
+91-9959765211
Up to Assignment same path

Materials ManagementAssign purchasing organisation to company code
Position
Purchasing org
LAPO
Enter
POrg
CoCd
LAPO LAP
Save
Continue
9. Assign purchase organisation to plant:
Srinivasa
Kasireddy
Same path next line

New Entries
POrg
Plnt
LAPO
LAPL
Save
Continue
10. Create Purchasing Groups:

SPROMaterials ManagementPurchasingCreate Purchasing Groups
New Entries
Purchasing Group Desc. Pur.Grp
LPG
LAP purchasing group
Save
Continue
11. Define Material Group:

SPROLogistics-GeneralMaterial MasterSettings for Key FieldsDefine Material
+91-9959765211
266
Groups
New Entries
Matl Group Material Group Desc
LAPM
Metals
Save
Continue
12. Maintain Company Code for Material Management:

Up to Material Master same path
Basic SettingsMaintain Company Codes for Material Management
Position
Kasireddy
+91-9959765211
Company code
LAP
Enter
(CAUTION: Enter current period .If you enter wrong period it cant be changed)
Cocd Year
LAP
Period
ABp
2012 5(Current period)
Save
Continue
Note: Material posting starts from the above period . ABp is Allow Back posting .
If ABp is selected 2 periods(current and previous) are allowed , other wise only current
period is allowed.
13. Define Attributes of Material Types:

Material typesDefine Attributes of Material types
Position
Material type :
FERT
Enter
Srinivasa
Select Material Type FERT

Double click on Quantity/value updating folder
Position
Valuatin area :
LAPL
Enter
Valuation area
Materials Qty updating Value Update
LAPL
FERT
Save
Continue
+91-9959765211
267
Back button
Position
Material type :
ROH
Enter
Select Material type
ROH
Double click on Quantity/value updating folder

Postion
Valuation Area
LAPL
+91-9959765211
Enter
Val .area
Matl type
Qty updating Value Update
LAPL
ROH
Save
14. Set Tolerance Limits for Price variance ( purchasing order):

SPROMaterial ManagementPurchasingPurchase OrderSet Tolerance Limits for
Price Variance
Select TlKys
PE, SE for Company code 1000
Copy as button
Change the Company Code to LAP
Enter
Again change the Company Code to LAP
Kasireddy
Enter
Save
Continue
15. Plant Parameters

Up to Materials Management same path
Inventory Management and Physical InventoryPlant Parameters
Srinivasa
Select Plant 1000

Copy as button
Change the plant to LAPL
Enter
Save
Continue
16. Define Number Assignment for Material and Phys. Inv .Docs
(One time setting)
SPROMaterials ManagementInventory Management and Physical InventoryNumber
+91-9959765211
268
Assignment Define Number Assignment for Material and Phys. Inv .Docs
Material documents for goods receipts
WE WF WO WW
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert year
Year
2013
4500000000
4599999999
(Calendar year)
+91-9959765211
Enter
Back button
Material documents for goods movements and inventory diffs
WA WH WI WL WQ WR WS WZ
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert year
Year
2013
5000000000
5099999999
(Calendar year)
Kasireddy
Save
Srinivasa
Enter
Copy as button
Continue
17. Set Tolerance Group (for GR):

Same path up to Inventory Management and Physical Inventory
Goods ReceiptsSet Tolerance Limits
Select Tlky
B1, B2, VP for company code 1000
Change Company Code to LAP

Enter
Enter
Enter
Save
+91-9959765211
269
Continue
18. Maintain Default Values for Tax codes:

Up to Material Management same path
Logistics Invoice VerificationIncoming InvoiceMaintain Default Values for tax codes
New Entries
Company Code
LAP
Save
+91-9959765211
Continue
19. Set Tolerance Limits (for invoice verification):

Up to Logistic Invoice Verification same path
Invoice BlockSet Tolerance Limits
Select Tolerance Keys PP, PS & ST for company code 1000
Copy as button
Change Company Code to LAP (3times)
Enter (3 times)
Save
Continue
Kasireddy
20. Define Automatic status change:

Up to Logistics Invoice Verification same path
Invoice Verification in Back groundDefine Automatic Status change
New Entries
CoCd Set correct invoice tocompleted
LAP
Blank
Srinivasa
Save
Continue
21. Group together Valuation areas:

Valuation and Account AssignmentAccount DeterminationAccount Determination
Without WizardGroup Together Valuation Areas
Position
Valuation area :
LAPL
Enter
+91-9959765211
270
Valuation Area
Val. Grpg code
LAPL
Save
Continue
22. Define Valuation Classes:

Same path next lineDefine Valuation Classes
Valuation Class button
Select Valuation Class 3000 ( ie Raw material1) ,3200 (ie Services) and
7920 ( ie FinishedGoods)
Copy as button
Srinivasa
Kasireddy
+91-9959765211
Change Valuation Class 3000 to LAP1

Change Valuation Class 3200 to LAP2
Change valuation class 7920 to LAP3
Enter
Save
Continue
2.
FI Consultants Job
1. Changing GL account Inventory RM

Tcode: FS00
Select GL account 200700 (RM Inventory)
Change button
Create /Bank/Interest tab
Field Status Group :
G006 (Material Accounts)
Post automatically only

Save
2. Creating GL accounts
Inventory FG :
Select 200700 (Inventory RM)
Copy button
GL account
200702
+91-9959765211
271
Enter
Description :
Inventory FG
Control Data tab

Tax category :
Blank

Save
GR/INR account
Select 100800 Expenses payable account
Copy button
+91-9959765211
GL account
100520
Enter
Description
GR/INR account
Control data tab

Tax category :
(Minus)

Sort key
010 (Purchase order No.)
(Make sure Open Item Management is on)

G045 Goods/Invoice Received clearing account
Kasireddy
Save
Freight Clrng account
Copy button
GL account
100521
Enter
Description
Srinivasa
(GR/INR account)
Freight Clrng account
Field Status Group
G017 Freight/customs provisions/ clearing (MM)
Save
RM Consumption Account
Select 400500 (Salaries)
Copy Button
GL account
400599
Enter
+91-9959765211
272
Description :
RM Consumption
G003 (Material Consumption Account)
Save
Edit Cost Element button
Valid From
01.04.2012
Enter
Cost Elem category :
Save
Cost Of Goods Sold a/c
Select 400500 (Salaries)
+91-9959765211
Copy Button
GL account
Kasireddy
400204
Enter
Description :
Cost Of Goods Sold a/c
G030 ie Change in stock accounts
Save
Inc/Dec in stock account
Select 300510 (Sales account)
Copy Button
GL Account
Srinivasa
300204
Enter
Description :
Inc/Dec in stock
Control data tab

Tax category :
Blank

G030 (Change in stock account)
Save
3. Assignment of Accounts:
Tcode: OBYC
SPROMaterial ManagementValuation and Account AssignmentAccount
Determination Account Determination without wizardConfigure Automatic Posting
Cancel button
Account Assignment button
+91-9959765211
273
Double click on transaction BSX

Chart of account
(Inventory posting)
LACA
Enter
Valuation class
Save
Valuation class
Account
LAP1
200700(Inventory RM)
LAP3
200702(Inventory FG)
Save
Continue
Srinivasa
Kasireddy
+91-9959765211
Back button
Double click on Transaction FR1 (Freight clearing)
Valuation modif
Valuation class
Save
Valuation modif
Valuation Class
Account
LAP1
100521
Save
Back button
Double click on Transaction WRX (GR/IR clearing account)
Valuation modif
Valuation class
Save
Valuation modif
Valuation Class
Account
LAP1
100520
Save
Back button
Double Click on transaction GBB
General modification
Valuation modif
Valuation class
Save
Valuation modif
General Modification Valuation Class
+91-9959765211
Account
274
VBR
LAP1
400599
VAY
LAP3
400204
AUF
LAP3
300204
VAX
LAP3
400204
ZOF
LAP3
300204
Note: GL account 400599 is RM consumption ac 300204 is Inc/Dec in stock

And 400402 is Cost of Goods Sold a/c
Save
Continue
VBR : RM consumption
VNG : Material Scrapping
Srinivasa
Kasireddy
+91-9959765211
FG Reciept from Production

AUF
ZOF
With Production Order Without Production Order

[PP implemented]
[PP not implemented]
FG Delivery to customer
VAY
VAX
Sales A/C as Revenue element
Sales A/C not as a Revenue element
[CO Implemented)
(CO not implemented)
4. Creating No. ranges for Document types WE WA RE

Tcode :OBA7
Double Click on document type WA
Note down the No range 49
Back button
Doubl Click on document type WE
Note down the no range 50
Back button
Double Click on document type RE
Note down the no range 51
In the same screen Number range information button
Company Code
LAP

Interval button
+91-9959765211
275
No Year
49
From Number To Number
2012 4900000000
4999999999
Enter
Interval button
No Year
50
2012 5000000200
5099999999
Enter
Interval button
No Year
51
2012 5100000000
5199999999
Kasireddy
+91-9959765211
Enter
Save
Continue
3.
MM End User
Planned delivery costs
Unplanned Delivery Costs
If you know the freight charges at the time of PO
If you dont know the freight charges at
creation, you can enter in PO. During the GR, the
the time of PO creation, you can enter
freight charges will be posted to Freight clrng
them during Inv Verification (MIRO)
account.
Freight charges will be posted to Inventory
account
There are two options as how to post

unplanned delivery cost (This is a CoCd
During freight invoice verification they are

transferred to vendor account.
level setting).
1. Freight charges can be distributed
among invoice items
Srinivasa
2. Freight charges can be posted to

Expenses account
Planned delivery costs:

Scenario1 : Goods inv and Freight inv are from single vendor
Solution : Goods inv and Freight inv can be entered in one step
Scenario2 : Freight inv is from a different vendor
Solution : Goods inv and Freight inv have to be entered in separate steps
+91-9959765211
276
(We are following scenario 2 ie Transport vendor is separate from goods vendor)
1. Creation of RM master
TCode :MM01
SAP Easy AccessLogisticsMaterials ManagementMaterial MasterMaterialCreate
(General) Immediately MM01
Material
LAPRM
Industry Sector
Mechanical Engineering
Material type :
ROH Raw Material
Select View(s) button

Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1,
Costing1 and Costing2
Srinivasa
Kasireddy
+91-9959765211
Org. Levels button

Plant
LAPL
Stor. location :
LAP1
Enter
Basic Data1 tab:
Material
LAP RM (Steel)
Basic unit of measures
Material Group
LAPM
Division
LS
Net Weight
KG
Gross Weight :
KG
KG
Purchasing Tab
Purchasing Group
LPG
Accounting 1 tab
Valuation class
LAP1
Price Control :
Moving Price :
200
(Moving Average Price)
Save
2. Creation of Vendor Masters

Tcode : XK01
Vendor
Company Code
LAPRMVNDR
:
LAP
Purchase Organisation
Account Group
LARM
LAPO
Enter
Name :
LAP RM vendor
+91-9959765211
277
Country
IN
Region
01
Enter 4 times (or Next Screen button 4 times)

Recon. account
Sort Key
100980 (Sundry creditors)

012
Cash Management Group
(Vendor Number]
:
A1
Enter
Payt
Terms :
Tolerance Group
0001
:
blank
Chk double inv

Save
+91-9959765211
3. Creation of Vendor Masters

Tcode : XK01
Vendor
Company Code
LAPTRVNDR
:
LAP
Purchase Organisation
Account Group
LARM
LAPO
Enter
Name :
LAP Transport vendor
Country
IN
Region
01
Kasireddy
Enter 4 times (or Next Screen button 4 times)

Recon. account
Sort Key
100980 (Sundry creditors)

012
Cash Management Group
(Vendor Number]
:
A1
Enter
Payt
Terms :
Tolerance Group
0001
:
blank
Srinivasa
Chk double inv

Save
4. Open Period for Current month

(Periodic activity)
Tcode : MMPV
Up to Material Master same path
OtherClose Period
From Company Code
LAP
+91-9959765211
278
To Company Code
LAP
Period
5 (Current period)
Fiscal Year
Check and close period
Execute
2012
5. Purchase Order Creation:

Tcode : ME21N
PurchasingPurchase OrderCreateVendor/Supplying Plant Known
Vendor
LAPRMVNDR
Enter
Kasireddy
+91-9959765211
Org.Data tab
Purch. Org
LAPO
Purch. Group
LPG
Company Code
LAP
Item Material PO
Quantity
Deliv. Date
Net
Price
Currency
Plnt
Stor.
Location
10
15.08.2012
210
INR
LAPL
LAP1
LAPRM
100
Enter
Expand Item Detail button
Conditions tab
Enter amount for condition type FRB1 as below
CnTy
Name
Amount
FRB1 Freight (Value)
45.00
Messages button to see any errors

Back button
Check button
Srinivasa
Save
Note down the purchase order No. 4500017175
6. Goods Receipt
Tcode :MIGO
Inventory ManagementGoods MovementGoods ReceivedFor Purchase OrderPO
Number Known
Purchase order
4500017175
Enter
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279
Where tab
Storage Location
Text
LAP1
GR
Quantity tab
Qty in Delivery Note :
100 kg
Item OK
Check button (Document is 0K msg should come)
Post
(Note down the material document no 600000030)
7. Displaying Material document

Tcode: MB03
Srinivasa
Kasireddy
+91-9959765211
Up to Inventory Management same path

Material DocumentDisplay
Material Document
600000030
Material document year
2012
Enter
Accounting Documents button
Dr. 89 Inventory RM
.00
Cr. 96 GR/INR account
.00
Cr 50 Freight clrng account
45.00
8. Invoice Verification for goods

Tcode : MIRO
Logistics Invoice VerificationDocument EntryEnter Invoice
Invoice date
Todays date
Calculate tax
Tax code
Text
Inv Verifcation
V1
4%Input tax
PO Reference Tab
Purchase order/Scheduling agreement 4500017175 Goods/service items
Enter
Select Booking OK for item 1
Enter
Copy the amount in Balance field (red signal)
Paste to Amount field
(without ve sign)
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280
Enter
(Red signal should turn into green signal)
Payment tab
Baseline date :
Todays date
Payment term :
0001
button
Simulate
Close the window

Post
Invoice Document menu Display
Follow-On Documents button
LAP RMvendor
+91-9959765211
GR/INR clrng account
VAT Receivable
9. Inv Verification for Freight

Tcode: MIRO
Invoice date
Todays date
Calculate tax
Tax code
Text
Freight Inv verifcation
V0
0%Input tax
Kasireddy
Purchase order/Schedulin agreement 4500017175 Planned delivery costs
Srinivasa
PO Reference Tab
Enter
Enter
Select Booking OK for item 1
Enter
Details tab
Inv. Party
LAPTRVNDR

Basic data tab
Copy the amount in Balance field (red signal)
Paste it to Amount field
(without ve sign)
Enter
(Red signal should turn into green signal)
Payment tab
Baseline date
Todays date
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281
Payment term
0001
Simulate button
Entry should look like the following
Cr LAP TR vendor
45.00-
Dr Freight clrng account
45.00
Close the window

Post
+91-9959765211
10. RM Consumption
Tcode : MB1A
Inventory ManagementGoods MovementGoods Issue
Movement type
Plant
LAPL
Storage location
201 (Consumption for CC)
LAP1
1001
Enter
Cost Centre
Material
Qty
25
LAPRM
Srinivasa
Kasireddy
Enter
Post
(Document 500000350 generated)
Goods Issue menuDisplay
Material Doc :
100000350
Mat. Doc. Year
2012
Enter
Double click on Accounting document
Entry should be :
Cr. Inventory RM
5011.25-
Dr. RM Consumption 5011.25
11. Display Stock Ledger

Tcode : MMBE
+91-9959765211
282
up to Material Management same path

Inventory ManagementEnvironmentStockStock Overview
Material
LAPRM
Plant
LAPL
Storage location
LAP1
Execute
12. Display Stock for posting date

Tcode :MB5B
Material No.
LAPRM
Company Code
LAP
Plant
:
Valuated stock
Execute
LAPL
Srinivasa
Kasireddy
+91-9959765211
Same path
+91-9959765211
283
24. SD Integration
1. SD consultant job
1. Define Sales Organisation:
SPROEnterprise StructureDefinitionSales and DistributionDefine, copy, delete,
check sales organization
Double click on Define Sales Organisation
Kasireddy
+91-9959765211
New Entries
Sales Organisation
LASO
Description
LAP sales org
Statistics currency
INR
Save
Name
LAP sales org
Country
IN
01
Enter
Short Description
SD configuration for LAP
EnterContinue
2. Define Distribution Channel:

Same path Next line
Define ,copy , delete ,check distribution channel .
Double click on Define distribution channel .
New Entries
Distr. Channel
LD
Srinivasa
Region
Name
Direct Sales
Save
Continue
3. Define shipping points:

Up to Definition same path
Logistics Execution Define, copy, delete, check shipping Point.
Double click on Define shipping point.
+91-9959765211
284
New Entries
Shipping point
LASH
Description
LAP shipping point
Save
Name
LAP Shipping point.
Country
IN
Region :
01
Enter
Continue.
4. Assign Sales Organisation to Company code:

SPROEnterprise StructureAssignmentSales and DistributionAssign Sales
+91-9959765211
Organisation to Company code

Position
Sales Org
LASO
Enter.
Sorg.
CoCd
LASO LAP
Save
Continue
5. Assign Distribution channel to sales organisation:
Srinivasa
Kasireddy
Same path (next line)

Assign distribution channel to Sales Organisation.
New entries
SOrg. Dchl
LASO
LD
Save
Continue.
6. Assign division to Sales Organization:

Same path next line
New Entries.
SOrg. Dv
LASO
LS
Save
Continue.
+91-9959765211
285
7. Set up sales area:

Same path next line
New Entries
SOrg. DChl Dv
LASO
LD
LS
Save
Continue.
8. Assign sales organisation- distribution channel - Plant:

Same path
New Entries
+91-9959765211
SOrg. DChCust/Mt Plant

LASO
LD
LAPL
Save
Continue
9. Define Rules by Sales area:

Up to Sales and Distribution same path
Business Area Account AssignmentDefine Rules for Sales area
Position
Srinivasa
Kasireddy
Sales Org.
LASO
Enter
SOrg. Rule
LASO
001 (Bus Area determination from plant & division)
Save
Continue
10. Assign Business Area to Plant And Division

Same Path next line
New Entries
Plnt
Dv BusA
LAPL LS
LANZ
Save
Continue
11. Assign Shipping Point to Plant:
+91-9959765211
286
Up to Assignment same path

Logistics ExecutionAssign Shipping point to Plant
Find Button
Find
LAPL
Enter
Click on LAPL
Keep the cursor on LAPL
Assign Button
LASH
Enter
Save
Srinivasa
Kasireddy
+91-9959765211
Continue
12. Assign Shipping Points:

SPROLogistics ExecutionShippingBasic Shipping FunctionsShipping point and
Goods receiving point DeterminationAssign shipping points
New Entries
SC LGrp Plnt
PrShP MShPt
01
LASH
0003
LAPL
LASH
Save
Continue
13. Maintain Pricing Procedure:

SPROSales and DistributionBasic FunctionsPricingPricing controlDefine and
Assign Pricing Procedures
Double click on Maintain pricing procedures
Select Procedure
RVAA01
ie Standard
Copy as button
Change Procedure with LAPPP
Change Description with
LAP Pricing Procedure
Enter
Copy all button
Enter to ignore the Wrng Msg
Select Procedure LAPPP
Double click on Control Data folder
For Condition types
SKTV (step 914), deselect Required
For Condition types
K007 (step 104) MWST (step 915) select Required
+91-9959765211
287
Make a note of AccKey for CTyps PR00 , MWST and K007 (ERL , MWS and ERS
respectively)
Save
Continue
14. Define Pricing Procedure Determination:

Same Path same lineDefine and Assign Pricing Procedure
Double click on Define Pricing Procedure Determination
+91-9959765211
New Entries
SOrg.
DChl Dv DoPr CuPP PriPr
LASO
LD
LS
LAPPP PR00
LASO
LD
LS
LAPPP PR00
Save
Continue
15. Define Tax Determination Rules:

Up to Basic Functions same path
TaxesDefine Determination Rules
New Entries
Tax Count.
IN
Seq
Kasireddy
Tax categ.
UTXJ
Save
Continue (skip this step lab)
16. Set up Partner Determination:

Customer
Srinivasa
CTyp
Customers
Partner role
H Office
Sold to party Sales to party

Payer
HO will settle the bill
Customers
Plant
Ship to party Send goods to plant
Customers
Br office
Bill to party
Send bill to Br Office
Up to Basic Function same path

Partner DeterminationSet up Partner Determination
Double click on Set up Partner Determination for Customer Master
+91-9959765211
288
Double click on Account Groups- Function assignment folder

New Entries
Partn. Funct. Name
Account Grp
SP
Sold to party
LASD
SH
Ship to Party LASD
BP
Bill to Party
LASD
PY
Payer
LASD
Save
Enter 4times to ignore the msg
Continue
+91-9959765211
Double click on Partner Determination Procedures folder

New Entries
Part. Det .proc Name
LAPD
PDP for LAP
Save
Enter to ignore wrng msg
Select Partner Determination
LAPD
Double click on Partner Functions in Procedure folder

New Entries
Kasireddy
Part.Det. Proc Partn.Funct. Not Modifiable Mandat.Funct

LAPD
SP
LAPD
BP
LAPD
SH
LAPD
PY
save
Srinivasa
Double click on Partner Determination Procedure Assignment folder

Position
Account Group
LASD
Enter
Group ParPr
LASD
LAPD
Save
17. Changing Schedule Line Category

Tcode : VOV6
+91-9959765211
289
Double cl ick on SLCa DN ie Returns

Movement Type
653
ie GD returns unrestr.
Save
Continue
2. FI Consultants job
1. Changing GL account
Tcode :FS00
Select GL account 300510 ie Sales
Srinivasa
Kasireddy
+91-9959765211
Change button
Change the Field Status Group to G029
ie Revenue accounts
Save
2. Assignment of Accounts for Automatic Posting:
SPROSales and DistributionBasic Functions Account Assignment/CostingRevenue
Account DeterminationAssign G/L accounts
Double Click on table 1
New Entries
App
CndTy
ChAc
SOrg. AAG
KOFI
LACA LASO
KOFI
LACA LASO
AAG
ActKy GL A/C
01
03
ERL
300510
01
03
ERS
400491
Save
Continue
3. SD End User
1. Creation of Customer
Tcode : XD01
Account Group
LASD (SD Customers)
Customer
LAPSDCUST
Company Code
LAP
Sales Organisation
LASO
Distribution Channel :
LD
Division
LS
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290
Enter
Name
LAP SD customer
Country
IN
Region :
01
Company Code Data button

Recon. account
Sort Key
200610 (Sundry Debtors)
031 (Customer Number)
Payment transactions tab

Terms of payment : 0001
Sales Area Data button
Sales tab
+91-9959765211
Cust. pric. proc
Shipping Tab
Delivery priority
Shipping condition
01 (as soon as possible)
Delivering plant
LAPL
Billing Documents tab

Price determine.
Inco terms
EXW (customer will take care of goods from plant only)
Terms of payment
Kasireddy
0001
Acct assgmt group
01
Tax classification
1 (liable for tax) for UTXJ

1
Srinivasa
02 (normal)
for MWST
Save
2. Creation of Material FG
Tcode : MM01
Material
LAPFG
Industry Sector
Mechanical Engineering
Material Type :
Finished products
Select View(s) button

Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2
Org. Levels button
Plant
LAPL
Stor. Location :
LAP1
Sales Org.
LASO
Distr. Channel :
LD
+91-9959765211
291
Enter
Description
: LAP FG
Base Unit of Measure
Material Group
Division
LS
GenItemCatGroup
EA
LAPM
NORM
Sales: sales org .1 tab

Delivering plant
LAPL
1 for UTXJ
Tax Data
Tax Classification
1 for MWST
+91-9959765211
Sales: sales org. 2 tab

Acct assignment grp :
03
ie Finished Goods
Item category group :
NORM
Sales: General/Plant tab

Gross Weight :
Net Weight
Availability check
Trans. Grp
Loading Grp
:
:
KP (no check)
0003
0003
ie Manual
MRP 1 Tab
MRP type
ND
Valuation class
LAP3
Price control :
Standard price:
600
ie No plan
Kasireddy
Accounting 1 tab
(Finished Product)
(std. price)
Save
3. Creation of Condition records
Srinivasa
Tcode : VK11
SAP Easy AccessLogisticsSales and Distribution MasterData Conditions
Select Using Condition TypeCreate
Condition type :
PR00
Key Combination button
Material with release status
Enter
Sales Organization
LASO
LD
+91-9959765211
292
Material Amount Valid From
Valid to
LAPFG
31.03.2012
700
1.04.2011
Save
Back button
Condition type :
K007
Division/Customer
Enter
Sales Organization
LASO
LD
Division
LS
Customer
Amount Valid From
LAPSDCUST 1
Valid to
1.04.2011
31.03.2012
Save
Back button
Condition type :
MWST
Domestic taxes
Enter
:
TaxCl1Cust
Tax cl. Mat
Kasireddy
Country
Save
Srinivasa
+91-9959765211
Order type
IN
Amount Valid From
1.04.2011
Valid to
TaxCode
31.03.2012 A1
4. Creation of Sales order

Tcode :VA01
Up to Sales and Distribution same path
SalesOrderCreate
:
Sales Organization
OR
:
Division
LASO
LD
LS
Enter
Sold-to party :
LAPSDCUST
PO Number
567 (customers Purchase order no)
PO date
Todays date
Req. deliv. date
Todays date
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293
Delivery plant :
LAPL
Complete dlv
Payment Terms
0001
Item Material Order Quantity Plant

10
LAPFG
10
LAPL
Enter
Select item 10
GoTo menuItemConditions
Enter CnTy MWST and Amount 5%
CnTy
Amount
+91-9959765211
MWST 5
Make a note of Discount amount ie 7 Rs
Make a note of profit margin 93 ( ie (700-7)-600)
Back button
Edit menuIncompletion log
Save
Note down the order no
5. Production Receipts
Tcode :MB1C
Up to Logistics same pathMaterails ManagementInventory ManagementGoods
Srinivasa
Kasireddy
Movement Goods ReceiptsOthers

Document date
Todays date
Movement type
521 (receipt w/o production order into unrestricted use stock)
Plant
LAPL
Storage location
LAP1
Enter
Material Qty.
LAPFG
150
Enter
Text
GR from production
Post
Post
Note down the material document no. 100000360
Other Goods Receipt menuDisplay
+91-9959765211
294
Material document
100000360
Mat. Doc year
2012
Enter
Double click on Accounting Document
Dr Inventory FG .
Cr
90000.00
To Inc/Dec. in stock
90000.00-
(=150*600)
6. Delivery
Tcode : VL01N
+91-9959765211
Up to Logistics same path

Sales and DistributionSalesOrderSubsequent FunctionsOut bound Delivery
Shipping point :
LASH
Selection date :
Sales order date (automatically come)
Order :
12124 (sales order)
Enter
Actual GI date :
Todays date
Picking tab
Picked qty.
10
Srinivasa
Kasireddy
Post Goods Issue button

Note down the delivery document 80015213
Outbound Delivery menuDisplay
Outbound delivery
80015213 (comes automatically)
Enter
Document flow button
Select GD goods issue
Display document button
Dr Cost of Goods Sold
Cr
6000.00
Inventory FG
6000.00-
7. Sales billing
Tcode: VF01
Same pathBilling Document
Select the Delivery document
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295
Execute button
Goto menu ItemItem Conditions
Enter CnTy MWST and Amount 5%
CnTy
Amount
MWST 5
Back button
Save
[Note down the billing document no)
Billing document menuDisplay
Billing document
: xxxxxxxxxxxxx
+91-9959765211
Accounting button
Dr LAP SD Customer
Cr
Sales
Dr
Discount
Cr
7276.50
7000.0070.00
VAT Payable
346.50
In case of error Document xxxxxxxx saved (no accounting document generated) ,

for complete error analysis:
TCode: VF02
Billing document :
Srinivasa
Kasireddy
Billing document menu Release To Accounting

Double click on the error msg
8. Creating Cr Memo request

Tcode : VA01
SAPEasy AccessLogisticsSales and DistributionSalesOrderCreate
Order type
CR
Sales Organization
LASO
LD
Division
LS
Create with Reference button

Bill doc tab
Billing Document
XXXXXXXXXXX
Copy button
Item overview tab
Billing block
Check credit memo
+91-9959765211
296
Target quantity
2
Sales tab
Billing block
Blank
Order reason :
Damaged in transit
Billing Date
Todays date
Edit menu Incompletion log

Save
9. Posting Cr Memo
Kasireddy
+91-9959765211
Tcode : VF01
Document
Enter Cr memo request
Execute button
Save
Billing document
90036292
Accounting button
Double click on Accounting document
Entry should be :
Cr LAP SD Customer
1455.30-
Dr
To Sales
Cr
Discount given
Dr
1400.00
VAT Payable
14.0069.30
10. Sales Return Order (RE)

Tcode : VA01
Order Type
RE
Srinivasa
Create with Reference button

Order tab
Order :
xxxxx
Copy button
Sales Tab :
Delivery block :
Blank
Billing block
Blank
Order reason :
Returns
Order Quantity
+91-9959765211
297
5
Select Item 10
Goto menu ItemConditions
Edit menuIncompletion log
Save
11. Return Delivery (VL02n)

Tcode : VA02
Order : XXXX
Enter
+91-9959765211
Sales document menuDeliver

Actual GI date
Todays date
Picking Tab
Deliv .Qty SLoc
5
LAP1
Post goods Reciept button
12. CR Memo with reference to Returns order

TCode : VF01
Select Return sales order Execute
Billing document
xxxxxxxxxxx
Accounting button
Srinivasa
Kasireddy
Save
+91-9959765211
298
25. Financial Statement Version:

1. Balance sheet and Profit and loss
account statement:
SPROFinancial Accounting General Ledger Accounting Business Transactions
ClosingDocumentDefine Financial Statement Versions
Kasireddy
+91-9959765211
New entries
Fin.Stmt. version
Name
FSV for LAP
LAP1
Maint. Language
EN
Item keys auto
Chart of Accounts
LACA
Save
Short description
Financial statement version (LAP)
Enter
Continue
Fin.statement items button
Keep the curser on LAP1
Create Items button
Financial statement version (LAP):
Balance sheet
Profit and Loss account
Profit/ Loss carried to Balance sheet
Enter
Click on Liab+Equity
Srinivasa
Select button
Click on Assets
Select button
Click on Balance sheet
Reassign button
Subordinate
Enter
Double click on Liab+Equity
Item: Change Texts
+91-9959765211
299
Item:
Liabilties
Enter
Double click on Assets
Item
Assets
Enter
Keep the curser on Profit and Loss account
Create Items button
Profit and Loss account
+91-9959765211
Income
Expenditure
Enter
Save
Continue
Keep the curser on Liabilities
Create Items button
Liabilities
Reserve and surplus
Srinivasa
Kasireddy
Secured loans
Unsecured loans
Current liabilities
Enter
Keep the curser on Assets
Create Items button
Assets
Net fixed assets
Current assets
Misc expenditure (to the extent not written off)
Enter
Keep the curser on Income
Create items button
Income
Sales
+91-9959765211
300
Other Income
Enter
Keep the curser on Expenditure
Create items button
Expenditure
RM consumption
Manufacturing Expenses
Admin Cost
Personal Expenditure
Depreciation
+91-9959765211
Interest
Other Expenses
Enter
Double click on Net result : profit
Item
Surplus transfered from P&L Account
Enter
Click on Surplus transfered from P&L Account
Select button
Kasireddy
Reassign button
Subordinate
Enter
Srinivasa
Click on Reserve and Surplus under Liabilities
Enter
Double click on Net result: loss

Item
Loss transfered from Profit and Loss account
Click on Loss transfered from Profit and Loss account
Select button
Click on Misc expn (to the extent not written off)
Reassign button
Subordinate
Enter
Save
Assignment of accounts:
+91-9959765211
301
Click on Secured loans Assign Accounts button

FromAccount
To Account
100200
Enter
Click on Current liabilities Assign Accounts button
FromAccount
To Account
100980
Enter
Click on Net Fixed assets
Srinivasa
Kasireddy
+91-9959765211
Assign Accounts button

From Account
To Account
200901
200905
100701
100702
100704
100704
Enter
Click on Current Assets
From account
To account
200691
200692
200770
200790
300510
300515
Enter
Click on Sales
From Account
To account
Enter
Click on Other Income
From Account
To account
300591(Inc /dec in stock)
300690(Exchange Gain)
+91-9959765211
302
Enter
Click on RM consumption
From Account
To account
400599(RM consumption)
Enter
Keep the curser on Depreciation
Assign accounts button
From Account
To account
400403
+91-9959765211
Enter
Keep the curser on Interest
Assign accounts button
From Account
To account
400681
Enter
Keep curser on Personal Expenditure
From account
To account
400500
Srinivasa
Kasireddy
Click on Profit/Loss carried to Balance sheet

From Account
To account
D C
100100
Enter
Save
Check button (to display whether all accounts assign or not)
Nonassigned Accounts
Enter
Double click on Liabilities
Start of Group
Liabilities
End of Group :
Total liabilities
Display total
Enter
+91-9959765211
303
Double click on Assets.

Start of Group :
Assets
End of Group
Total assets
Display total
Enter
Double click on Profit and Loss accounts
Start of Group :
Profit and Loss accounts
End of Group :
Profit/Loss of the year
Display total
Kasireddy
+91-9959765211
Enter
Double click on Income
Start of Group :
Income
End of Group :
Total Income
Display total
Enter
Double click on Expenditure
Start of Group :
Expenditure
End of Group :
Total Expenditure
Display total
Enter
Double click on Profit/Loss carried to Balance sheet
Start of Group :
Surplus/Loss carried to Balances sheet
End of group
Surplus/Loss carried to Balance sheet
Srinivasa
Display total
Enter
Double click on P+L result
Item
End of Group
+91-9959765211
304
Enter
Save
2. Creating Balance sheet/Profit and

loss statement
SAP Easy accessAccountingFinancial Accounting General LedgerInformation
SystemGeneral Ledger ReportsBalance Sheet/Profit and Loss Statement/Cash Flow
Chart of accounts
LACA
Company code
LAP
Fiscal statement version
LAP1
Reporting year
2012
(current year)
Reporting periods
to
Comparison year
2011
(Previous year)
to
16
Company code Summarization
Business area Summarization
Comparison periods :
16
Special evaluations tab

Balance sheet type
Output control tab
Summary Report
Blank
Comparison type
Scaling
5/0
(Figures will be in Lacks)
Execute button
Back button
Special evolutions tab
Displays currency
USD
Execute
Srinivasa
Kasireddy
+91-9959765211
GeneralActual/Actual ComparisonsBalance Sheet/Profit and Loss Statement.
+91-9959765211
305
26. Multiple Ledger

Multiple ledgers
New GL Doc splitting
Realtime Integration
Srinivasa
Kasireddy
+91-9959765211
Scenario :
Parent Company
Subsidiary
Country
US
IN
Currency
USD
INR
Fiscal Year
Jan-Dec
April-March
Fiscal Year Variant
K4
V3
Requirement : To see the consolidation for both the company codes in Jan-Dec format
Solution : For Indian company code, maintain an additional ledger which has fiscal year
variant K4 and currency USD .
Indian Subsidiary
Std
Ledger(0L)
Additional Ledger
Currency
INR
USD
Fiscal Year
April-March
Jan-Dec
Fiscal Year Variant
V3
K4
1.
(M1)
Settings
1. Activate New GL accounting:

SPRO Financial Accounting Financial Accounting Global SettingsActivate New
General Ledger Accounting
( This is one time setting)
New General Ledger Accounting Is Active
Save
2. Define Ledgers for General ledger Accounting:
SPROFinancial Accounting (New) Financial Accounting Global Settings (New)
LedgersLedgerDefine Ledgers for General Ledger Accounting
New Entries
Ld
Ledger Name
Total Table
Leading
+91-9959765211
306
M1 Non-leading
FAGLFLEXT
ledger for LAP

Save
Continue
Enter
Msg: Ledger group M1 is created only with ledger M1
Info: When we create a new ledger a ledger group with same name is created And the
ledger is assigned to the same ledger group. But we can reassign the ledger to different
ledger group.
Srinivasa
Kasireddy
+91-9959765211
Ledger group M1 is created only with ledger M1
3. Define and Activate Non-Leading Ledger:

Same path
Ledger :
M1
Enter
New Entries
CoCd
FV
Var.
LAP
K4
LAPP
Save
No button
Continue
4. Define Ledger Group:
Same path
New Entries
Ledger Grp Description
X1
LAP ledger group
Save
Continue
Select Ledger Group X1
Double click on the Ledger Assignment folder
New Entries
Ld
Rep.Ledger
0L
M1
+91-9959765211
307
Save
Continue
5. Define Document Type for Entry view in a Ledger:
SPROFinancial Accounting (New) Financial Accounting Global Settings (New)
DocumentDocument TypesDefine Document Types for Entry View in a Ledger.
Ledger
m1
Enter
Srinivasa
Kasireddy
+91-9959765211
New Entries
Type
Number range
DA
45
DR
45
DZ
45
KA
45
KZ
45
KR
45
SA
45
WE
45
RE
45
AB
45
WL
45
RV
45
WA
45
ML
Save
Continue
6. Define Documents Types for General Ledger View :Same path next line
Ledger
M1
Enter
New Entries
Type
Number range
DA
63
DR
63
DZ
63
KA
63
+91-9959765211
308
KZ
63
KR
63
SA
63
WL
63
WE
63
AB
63
WI
63
RV
63
WA
63
RE
63
ML
63
Continue
7. Define Document Number Ranges for Entry View:Upto Document same path
Document Number Ranges Documents in Entry View Define Document Number
Ranges for Entry View.
Company code
LAP

Intervals button
Year
From number
To number
45
2013
4500000000
4599999999
Kasireddy
No
(Enter the current fiscal year according to Fiscal Year Variant K4 )
Srinivasa
+91-9959765211
Save
Save
Enter
Intervals button
No
Year
From number
To number
63
2013
6300000000
6399999999
Enter
Continue
8. Define Document Number Ranges for General Ledger View:
Same path up to Document Number RagesDocuments in General Ledger View Define
Document Number Ranges for General Ledger View
Company code
LAP

Interval button
+91-9959765211
309
No
Year
From number
To number
45
2013
4500000000
4599999999
Enter
Intervals button
No
Year
From number
To number
63
2013
6300000000
6399999999
Enter
Save
Continue
End User
+91-9959765211
2.
1. Posting of transaction for all Ledgers:

Tcode : FB01L
SAP Easy access AccountingFinancial AccountingGeneral LedgerDocument Entry
Enter General Posting for Ledger Group
Document date:
21-01-2013
Type
Posting date :
21-01-2013
Currency:
Ledger Grp
:SA
Company code:
LAP
INR
Blank
(If ledger group is blank all ledgers are updated)

PstKy :
40
Account
45000
200791
100200
Srinivasa
Kasireddy
Enter
Amount
Business area
Text
PstKy :
LANZ
Term Loan receipt

50
Account
Enter
Amount
Business Area :
Text
LANZ
DocumentSimulate
DocumentSimulate General ledger
Make a note of Posting period
Ledger button
Ledger
M1
Enter
+91-9959765211
310
Make a note of Posting period

Back button
Post
2. Posting of transactions for a ledger group:

Same Tcode : FB01L
Document date:
21-01-2013
Type
Posting date :
21-01-2013
Currency:
Ledger Grp
0L
:SA
Company code:
LAP
INR
( Only Ledger 0L are updated)
+91-9959765211
PstKy :
40
Account
50000
200691
100200
Enter
Amount
Business area
Text
PstKy :
LANZ
Term loan receipt

50
Account
Enter
Amount
Business area
Text
LANZ
Kasireddy
Post
Account Number
100200
Srinivasa
Company code
LAP
Fiscal year
2012
Ledger
0L
3. Display Ledger :
Tcode :FAGLB03
Same path up to General Ledger
AccountDisplay Balances (New)
Execute
Back button
Choose Ledger button
Ledger
M1
Enter
+91-9959765211
311
Fiscal year
2013 (Enter current fiscal year according to FYV K4)
Srinivasa
Kasireddy
+91-9959765211
Execute
+91-9959765211
312
27. Document splitting

1.
Active splitting & Passive splitting
Active splitting
Passive splitting
User split one of the items(Dr item in the

below case) in the entry the other item (Eg
Cr item in the below case ) will be split by the
system
While clearing the below inv, Cash item will

be split into 2 based on the preceding
document ie Inv
Active Splitting
Purchase inv :
+91-9959765211
Scenario:
Entry View
Cr vendor
45000
Dr Inv RM
27000
LASZ
Dr Inv RM
18000
LANZ
GL View
Cr Sundry Creditors 45000
Dr Inv RM
27000
LASZ
Dr Inv RM
18000
LANZ
The Cr item will split into 2 items
like below
Cr Sundry Creditors 27000 LASZ
Kasireddy
Cr Sundry Creditors 18000 LANZ

Dr Inv RM
27000
LASZ
Dr Inv RM
18000
LANZ
Passive splitting:
Clearing the inv:
Srinivasa
Dr Sundry Creditors 27000 LASZ

Dr Sundry Creditors 18000 LANZ
Cr Cash
Dr Sundry Creditors 27000 LASZ

Dr Sundry Creditors 18000 LANZ
Cr Cash
27000
LASZ
Cr Cash
18000
LANZ
+91-9959765211
313
2.
Settings
1. Creating Zero Balance clearing account

Tcode: FS00
Select GL account 100800 Expenses payable
Copy button
G/L Account
100305
Zerobalance clrng ac
Enter
Description
Field status group
G067
+91-9959765211
Save
2. Activate Document splitting (Globally)

SPROFinancial Accounting (New)General Ledger Accounting (New)Business
TransactionsDocument SplittingActivate Document Splitting
Document Splitting
Save
Continue
3. Activate Document splitting per Company code
Tcode :SM30
Srinivasa
Kasireddy
Table/View
V_FAGL_SPLIT_ACT
Maintain button
Postion button
Company Code
LAP
Enter
Company Code
Inactive
LAP
..
Save
Continue
4. Classify G/L Accounts for Document Splitting

Same path
Chart of Accounts
LACA
Enter
New Entries
+91-9959765211
314
Acct from
Cat.
200691(Cash
account)
04000
100980(Sundry 03000
crditors)
200700
01000
Save
Continue
5. Define Zero-Balance Clearing Account
+91-9959765211
Same path
Select Account Key 000
Double click on Accounts folder
Chart of Accts
LACA
Enter
New Entries
G/L Account
100305
Save
Srinivasa
Kasireddy
Continue
6. Define Document Splitting Characteristics for General

Ledger Accounting
Same path
Field
Zero balance
Partner field
Mandatory Field
Business Area
PARGB
ProfitCenter
PRCTR
..
Segment
PSEGMENT
..
Save
Enter
Yes button
Continue
+91-9959765211
315
3.
Enduser
1. Posting Pur inv

Tcode: F-43
PstKy :
31
Account
Amount
45000
Bus. Area
Blank
Text
pur inv
PstKy
40
Amount
27000
Bus. Area
LANZ
Text
PstKy
40
Amount
18000
Bus. Area
LASZ
Text
LAPGNVNDR
Enter
Account
200700
Account
200700
+91-9959765211
Enter
Enter
Srinivasa
Kasireddy
Document menuSimulate General Ledger

Back button
Entry should be:
31 Cr Sundry Creditors
27000-
LASZ
31 Cr Sundry Creditors
18000-
LANZ
40 Dr Inv RM
27000
LASZ
40 Dr Inv RM
18000
LANZ
Post
2. Clearing the inv:

Tcode: F-53
Account
Amount
Text
200691
Business Area :
Blank
: 45000
Outgoing payment
+91-9959765211
316
Open item Selection

Account
LAPGNVNDR
Enter
Deselect other items if any except todays
DocumentSimulate
DocumentSimulate General Ledger
50 Cr Cash
27000-
LASZ
50 Cr Cash
18000-
LANZ
25 Dr Sundry Creditors
27000
LASZ
25 Dr Sundry Creditors
18000
LANZ
Back button
Post
Srinivasa
Kasireddy
+91-9959765211
Entry should be:
+91-9959765211
317
28. Central Excise

Central Excise is part of CIN ie Country India version
All manufacturing companies must maintain the following registers
RG 23A
part I
RM Qty.
RG 23A
Part II
RM Value.
RG 23C
Part I
Capital Goods Qty
RG 23C
Part II
Capital Goods Value
Excise Return
RG1
Finished goods register
PLA
Personal Ledger Account
Srinivasa
Kasireddy
+91-9959765211
ER1
Calculation of Excise and LST(or CST if applicable)

S No
RM Purchase
Base Value
1000
BED 10% on 1000
100
(Paid to vendors)
(Posted to RG23A a/c)
LST 5% on 1100
55
(Base+BED )
CapitalGoods Purchase
4
Base Value
500
BED 10% on 500
50
(Paid to vendors)
25 posted to RG23C a/c

25- Posted to CENVAT on hold a/c
+91-9959765211
318
LST 5% on on 550
27.5
Sale of FG
7
Base Value
2000
BED 10% on Base value
200
(Collected from Customers)

9
LST 15 % on 2200
330
PLA deposit (Deposited in bank )

10
150
Srinivasa
Kasireddy
+91-9959765211
Utilisation of RG 23 and PLA deposit accounts :

Utilisation
Balance
RG23A
75
25
RG23C
20
CENVAT onhold
25
PLA
105
45
Total
200
MM Purchase Scenario
Tax Procedure
SD Sales
Pricing Procedure
Scenario
1.
FI Settings
1. Activate Country Version India for Specific Fiscal Years:

SPROFinancialAccountingFinancialAccounting Global SettingsTax on Sales
/PurchasesBasic SettingsIndiaActivate Country Version India for specific Fiscal Years
Position
Component
IND
Enter
Comp
To Year
Activ
IND
2999
Save
Short Description
CENVAT customisation (LAP)
SaveContinue
+91-9959765211
319
2. Check and Change Settings for Tax Processing:

Up to Basic Settings same pathCheck and Change Settings for Tax Procesing
New Entries
Process
Description
Tax type
L1
:
Posting indic. :
BED Recievable
2 Input tax
2
Save
Continue
Back button
+91-9959765211
Select Process
L1
Copy as button
Change Process to L2
Description
LST Recievable
L2
Enter
Save
Select Process
Copy as button
Change Process
to L3
Change Description
to CST Recievable
Change Posting indic to 3
Kasireddy
Save
Srinivasa
Enter
Enter
Select Process
L1
Copy as button
Change Process
to L5
Change Description
to LST Payable
Save
Select Process
L1
Copy as button
Change Process
to L6
Change Description
to CST Payable

Enter
+91-9959765211
320
Save
3. Define Condition Types LAP1, LAP 2, LAP3 :

Up to Basic Settings same pathCheck Calculation Procedure
Double Click on Define Condition Types
New Entries
Condit. type
Srinivasa
Kasireddy
+91-9959765211
Description
LAP1
:
BED Recievable
Access seq
JTAX
Cond. class
Calculat. type
A percentage
Cond.category:
D (Tax)
Changes which can be made

Amount/percent
Save
Continue
Next entry button
Condit. type
LAP2
Description
LST Recievable
Access sequence
JST1
Cond. class
Calculat.type :
Cond .category
D (Taxes)

Amount/percent
Save
Next Entry button
Condit. type
LAP3
Description
CST Paid
Access sequence
JST1
Cond. class
Calculat.type :
Cond .category
D (Taxes)

Amount/percent
Save
4. Define Tax Procedure:
+91-9959765211
321
Same path
Check Calculation Procedure
Double click on Define Procedures
New Entries
Procedure
Descript
TAXLAP
LAP tax procedure
Save
Continue
Select Procedure TAXLAP
Double click on Control Data
+91-9959765211
New Entries
Step CTyp
Description Fro
To
Req Statistics AccKey
110
LAP1
APBED
100 100
120
Base+BED
100 110
130
LAP2
APLST
120 120
L2
140
LAP3
APCST
120 120
L3
Kasireddy
BASB
Save
Srinivasa
100
Cty
Proc.
IN
TAXLAP
L1
5. Assign Country to Calculation Procedure :

Same path up to Basic SettingsAssign Country to Calculation Procedure
Position
Country
IN
Enter
Save
Continue
6. Define Tax Codes for Sales and Purchases:
Same path upto Tax on Sales/purchases
CalculationDefine Tax Codes for Sales and Purchases
+91-9959765211
322
Country
IN
V0
Enter
Tax Code
Enter
Description
Tax type
Check ID
V1
Dummy input tax code
Continue
Save
Tax Code
Enter
+91-9959765211
Description
Tax type
Check ID
Kasireddy
Continue
Keep the cursor on BED recievable (Click)
Keep the cursor on CST paid (Click)
LST Recivable :
Save
Tax Code
Srinivasa
4 % LST
V2
Enter
Description
Tax type
Check ID
2 CST
Continue
Keep the cursor on BED recievable (Click)
Keep the cursor on LST Recivable (Click)
CST paid
A0
Save
Tax Code
Enter
Description
Tax type
:
:
Dummy Output tax code
+91-9959765211
323
Check ID
Continue
Save
7. Creation of GL accounts:
+91-9959765211
RG 23A
RG 23C
Cenvat on hold
PLA
Cenvat Clrng account
Kasireddy
Copy from VAT payable account
Cenvat Suspense account

Excise Duty payable
CST payable
RG23A :
Tcode
Srinivasa
Copy from VAT receivable account
FS00
Select 200530 VAT Receivable

Copy button
G/L Account
200511
Enter
Change the Description to RG 23A
Control Data tab
Tax category :
<
Input Tax Account
Save
RG 23C :
Copy button
G/L Account
200512
Enter
Change the Description
to RG23C
Save
+91-9959765211
324
CENVAT on hold:
Select 200530 VAT Receivable A/C
Copy button
G/L Account
200513
Enter
Change the Description CENVAT on hold
Save
PLA:
+91-9959765211
Copy button
G/L Account :
200514
Enter
Change the Description to PLA
Control Data Tab;
Tax Category :
blank
Open Item management

Save
CENVAT Clrng account:
Select 100530 VAT Payable
Srinivasa
Kasireddy
Copy Button
G/L Account
100612
Enter
Change the description
CENVAT clrng
Control Data tab:

Change the Tax Category to <
Input tax account
Save
CENVAT Suspense A/C:
Select 100530
Copy button
G/L Account
100613
Enter
Change the Description CENVAT Suspense
Tax Category
>
Save
+91-9959765211
325
Excise Duty Payable;

Select 100530 VAT Payable
Copy Button
G/L Account
100614
Enter
Change the Descriptionto Excise Duty payable
Control data tab
Tax Categories
>
Output tax account
Save
CST Payable:
Select 100530 VAT payable
+91-9959765211
Copy Button
G/L Account
100615
Enter
Change the Description
CST payable
Save
8. Define Tax accounts (Assignment for accounts or automatic
postings)
Same path upto Tax on Sales/Purchases
PostingsDefine Tax Accounts
Srinivasa
Kasireddy
Double click on Transaction L1

Chart of Accounts
LACA
Enter
Save
Posting key button
Debit
40
Credit
50
Save
Continue
Accounts button
Account
100612
(CENVAT Clrng)
Save
Back button
+91-9959765211
326
Double Click on Transaction L2

Save
Posting key button
Debit
40
Credit
50
Save
Continue
Accounts button
Account
200530
(VAT recivble)
+91-9959765211
Save
Back button
Save
Posting key button
Debit
40
Credit
50
Save
Continue
Kasireddy
Account
Srinivasa
Accounts button
100530
(VAT Payable)
Save
Back button
Save
Posting key button
Debit
40
Credit
50
Save
Continue
Accounts button
Account
+91-9959765211
327
100615
(CST payble)
Save
9. Maintain Excise Registrations:

SPROLogistics-GeneralTax on Goods MovementsIndiaBasic SettingsMaintain
Excise Registrations
+91-9959765211
New Entries
Excise Reg.
ECC No.
LAPL ECC No.
Excise Reg. No.
LAPL Exc Reg. No.
Excise Range :
Ameerpet
Excise Division
AMrpet
Commissionerate
Hyderabd commisionrate
EI Items
999
Partial Credit
Save
Continue
10. Maintain Company Code Settings:
Srinivasa
Kasireddy
Same path next line

Double click on CoCd LAP
CENVAT Doc. Type
SA
Utl FI Doc Typ :
SA
Debit Acc Override

Aut adj ind
Imm. credit on Capital Goods
First Month
Exc
April
sel Days
No. Exclnv Sel
999
EI sel. Proc.
FIFO
30
Save
Continue
11. Maintain Plant Settings:
Same path next line
New Entries
+91-9959765211
328
Plant
Exc. Reg.
GRs per EI
LAPL
009
Multiple Goods Receipt, Multiple Credits
Save
12. Maintain Excise Groups:
Same path next line
New Entries
Excise Group
27
Plant
LAPL
Description
LAP Excise group
Excise Reg.
009
No. GRs per EI
Multiple Goods Receipts, Multiple Credits
+91-9959765211
Default Challan qty in GR

Outgoing Excise Invoice
Excise Inv during Billing
MIGO Settings
EI Capture
Post EI in MIGO
Duty different at GR
Update RG 1 at MIGO
Save
Continue
13. Maintain Series Groups:
Same path next line
New Entries
Series Grp Series Des
Kasireddy
Create and Post Inv single step
036
Exc. Reg.
Series Group for LAP 009
Save
14. Maintain Excise Duty Indicators:
Same path next line
Srinivasa
New Entries
Exc. Ind
Exempted
Taxable
Save
Continue
15. Select Tax Calculation Procedure:
+91-9959765211
329

Determination of Excise Duty Select Tax Calculation Procedure
Cty
Proc.
IN
TAXLAP
Save
Continue
16. Maintain Excise Defaults:

Determination of Excise DutyMaintain Excise Defaults
Kasireddy
+91-9959765211
New Entries
Tax proc
CVD cond A/P BED Cond
A/R BED Cond BED Perc
TAXLAP
JCV1
LAPA
LAP1
LAP4
Save
Continue
17. Assign Tax Code to Company Codes
Same path Up to Determination of Excise Duty
Condition-Based Excise Determination Assign Tax Code to Company Codes
New Entries button
Company Code
Tax Code
LAP
VO
LAP
V1
LAP
V2
Srinivasa
18. Activating CIN button in Vendor master screen

Up to India same path
Master Data Assign Users to Material Master Screen Sequence for Excise Duty
Double Click on User screen reference
New Entries
Name
SRef:user
SAPUSER IN
Save
Continue
+91-9959765211
330
19. Specify G/L Accounts per Excise Transaction:

Same path up to India
Account DeterminationSpecify G/L Accounts per Excise Transactions
Kasireddy
+91-9959765211
New Entries
Excise
Gp
ETT
CoCd
ChAc
RG 3A
BED
RG23CBED
ModClearing
GL A/C
for PLA
BED
CENVAT
OH
CENVAT
sse
27
GRPO
LAP
LACA
200511
200512
100612
200514
200513
100613
27
DLFC
LAP
LACA
100614
100614
100612
200514
200513
100613
27
EWPO
LAP
LACA
200610
200611
100612
200514
200513
100613
27
TR6C
LAP
LACA
PLA
OnHld
200514
Enter
Save
20. Utilization Determination:
Business TransactionsUtilizationUtilization Determination
New Entries
Excise gp ACC name
BED perc +
27
PLA BED
50
27
RG23A BED
40
27
RG23C BED 10
Save
Continue
21. Maintain Minimum Balances for Excise accounts:
Same path Next line
Srinivasa
New Entries
Excise Gp Account name Amount
27
PLA BED
1000
27
RG23A BED
1000
Save
Continue
22. Assign Billing Types to Delivery Types:

Up to India same path
+91-9959765211
331
Business transactions Outgoing Excise InvoicesAssign Billing Types to Delivery Types

New Entries
DlvTy
BillT
LF
F2
LF
F1
JF
JEX
Save
Srinivasa
Kasireddy
+91-9959765211
Continue
23. Specify SAP Script Forms

Up to Business Transaction same path
Excise registersSpecify SAP Script Forms.
Select 10 entries with company code IN01
Copy as button
Change company code to LAP
Enter (10 times)
Save
Continue
24. Maintain No. Ranges for objects:
ToolsNumber Ranges
Object :
J_1IINTNUM
Number ranges Button

Change Interval Button
Interval Button
No.
Year
From number
To Number
01
2012
0100000000
0199999999
Enter
Save
Continue
Back button 3 times
Object :
J_1IRG23A1
Number ranges button
+91-9959765211
332
Excise Group :
27
Change Interval button

Interval Button
No.
Year
From number
To Number
01
2012
0200000000
0299999999
Enter
Save
Continue
Back button 2 times
Object :
J_1IRG23A2
+91-9959765211

Excise Group :
27

Interval Button
No.
Year
From number
To Number
01
2012
0300000000
0399999999
Enter
Save
Back button 2 times
Object :
J_1IEXCLOC
Srinivasa
Kasireddy
Series Group :
009

Interval Button
No.
Year
From number
To Number
01
2012
0400000000
0499999999
Enter
Save
Back button 2 times
Object :
J_1IINTPR2

Excise Group :
27

Interval Button
No.
Year
From number
To Number
01
2012
0500000000
0599999999
+91-9959765211
333
Enter
Save
25. Assign Tax codes for Non Taxable transactions
SPROFinancial Accounting Financial Accounting Global SettingsTax on Sales
/Purchases PostingAssign Tax codes for Non-Taxable Transactions
Position
Company Code
LAP
Kasireddy
+91-9959765211
Enter
CoCd
Input Tax
Output Tax
LAP
V0
A0
Save
26. Excise rates Maintenance
Tcode: J1ILN (India Localization menu) There is no path for this screen
Indirect taxesMaster dataExcise rate maintenance
Tcode: J1ID
Chapter-Id
Maintain button
New Entries
Chapter ID
90000001
UOM Excise
KG
Desc as per Law
Steel
Save
Short Description
Excise rate Maintenance
Enter
Continue
Srinivasa
Next Entry button

Chapter ID
90000002
UOM Excise
EA
Desc as per Law
FG
Save
Back button
Material & Chapter-Id combination
Maintain button
New Entries
+91-9959765211
334
Material Plant Chap ID
Mat type
GR-xref
Declared Decl.date
LAPRM
LAPL 90000001 Rawmaterial Multiple goods recipt/

Multiple inv
1.4.2011
LAPFG
LAPL 90000002 RG1
1.4.2011
Multiple goods recipt/

Multiple inv
Save
Back button
CENVAT Determination
Kasireddy
+91-9959765211
Maintain button
New Entries
Plant Input Mat Output Mat X Int.date
LAPL LAPRM
LAPFG
1.4.2011
Save
Back button
Vendor Excise details
Maintain button
New Entries
Vendor
Permanent account number Exc Ind Vendor
LAPRMVNDR
Type of Vendor
Manufacturer
Save
Back button
Customer Excise details
Srinivasa
Maintain button
New Entries
Customer
Permanent account number Exc.Ind .Cust
LAPSDUST
Save
Back button
Excise Indicator for Plant
+91-9959765211
335
Maintain button
New Entries
CoCd Plnt
LAP
First Mnth Exc. Ind. Comp
LAPL April
Save
Back button
Excise Indicator for Plant and Vendor
Maintain button
+91-9959765211
New Entries
Exc Ind Co Exc. Ind Ve
ExcInd
Save
Back button
Excise Indicator for Plant and Customer
Maintain button
New Entries
Exc.Ind. Co Exc. Ind.Cu ExcInd
Srinivasa
Kasireddy
Save
Back button
27. Creation of Condition Records
Tcode : FV11(There is no path for this screen)
Condition type
LAP1
Key combination button
Country/Plant/Ctrl code
Enter
Country
IN
Plant
LAPL
Control code Amount Unit
Valid From Valid to
90000001
1.04.2011
10
INR
Tax Code
31.03.2012 VO
+91-9959765211
336
Save
Info : Control code is nothing but Chapter ID
Back button
Condition type :
LAP2
Key combination button

Country/ Region/Plnt Region
+91-9959765211
Enter
Country
IN
Region :
01
Plant Region Amount Valid From
Valid to
01
31.03.2013 V0
1.04.2012
Tax code
Save
2.
SD Settings
1. Define Condition type:
Srinivasa
Kasireddy
SPROSales and DistributionBasic FunctionsPricingPricing ControlDefine

Condition Type
Double click on Maintain Condition Types
New Entries
Condit. Type :
LAP4
Description
Access seq
BED Payable
JEXC
Cond. Class
Calculat type :
A (%)
Cond . category :
Plus/minus
Blank
Save
Continue
Back button
Select condition type LAP 4
Copy as button
Change condition type to LAP5
+91-9959765211
337
Change the Description to VAT Payable

Access seq
JLST
Enter
Save
Back button
Select condition type LAP5
Copy as button
Change Condition type to LAP6
Change the Description to CST Payable
Access seq
JCST
Srinivasa
Kasireddy
+91-9959765211
Enter
Save
Back button
Select condition type LAP5
Copy as button
Change Condition type to LAPA
Change the Description to Copy AR BED
Access seq
JDUM
Enter
Save
2. Define & Assign Account keys: L4,

Up to Basic Functions same path
Account Assignment/CostingRevenue Account Determination Define and assign
account keys
Double click on Define Accounts Key
New Entries
ActKy
Name
L4
BED Payable
Save
Continue
Back button
Select ActKy K4
Copy as button
+91-9959765211
338
Change ActKy to K5 and Name to VAT Payble

Enter
Save
Back button
Select ActKy K4
Copy as button
Change ActKy to K6 and Name to CST Payble
Enter
Save
+91-9959765211
3. Maintain Pricing Procedure:

SPRO Sales and Distribution Basic FunctionsPricingPricing ControlDefine and
Assign Pricing Procedures.
Double click on Maintain pricing procedures
New Entries
Procedure
Descript.
LAPPP
LAP Pricing Procedure
Save
Continue.
Srinivasa
Kasireddy
Select Pricing procedure LAPPP

Double click on Control data
New Entries
Step
CTyp
Description
100
PR00
Price
110
LAP4
BED Payable
100
120
LAPA
Copy AR BED
130
Fro
To
Required
Statistical
AccKey
ERL
100
L4
110
110
Price+BED
100
110
140
LAP5
VAT Payable
120
120
150
LAP6
CST Payable
120
120
L5
L6
Save
Continue
+91-9959765211
339
4. Define Pricing Procedure Determination:

Upto Pricing control same path
Define and Assign Pricing Procedure
Double click on Define Pricing Procedure Determination
Position
Sales Org.
LASO
Enter
SOrg
DChl
Dv
Dopr
CuPP
PriPr
CTyp
LASO
LD
LS
LAPPP
PR00
+91-9959765211
Save
Continue
5. Define tax determination Rules:SPRO Sales and Distribution Basic FunctionsTaxesDefine Tax Determination
Rules
New Entries
Tax count.
Seq
Tax categ.
IN
LAP4
IN
LAP5
IN
LAP6
Kasireddy
Save
Continue
6. Define Tax Relevancy of Master Records:Same path

Double click on Customer Taxes
Srinivasa
New entries
Tax categ
Name
Tax class
Description
LAP4
BED Payable
No Tax
LAP4
BED Payable
Taxable
LAP5
VAT Payable
No Tax
LAP5
VAT Payable
Taxable
LAP6
CST Payable
No Tax
LAP6
CST Payable
Taxable
+91-9959765211
340
Save
Continue
Back button
Double click on Material Taxes
Tax categ
Name
Tax class
Description
LAP4
BED Payable
No Tax
LAP4
BED Payable
Taxable
LAP5
VAT Payable
No Tax
LAP5
VAT Payable
Taxable
LAP6
CST Payable
No Tax
LAP6
CST Payable
Taxable
+91-9959765211
Save
7. Assign Delivering Plants for Tax Determination:

Same path
Position
Plant
Enter
Select Plant LAPL
Address button
Region :
Kasireddy
LAPL
01
Save
Continue
8. Assignment of accounts for automatic posting:Upto Basic Functions same path
Srinivasa
Account Assignment/CostingRevenue Account DeterminationAssign G/L Accounts

Double click on Table 1 ie Cust.Grp/MaterialGrp/AcctKey.
New Entries
App
CondTy
ChAc
KOFI
KOFI
SOrg
AAG
AAG
Act Key G/L Account
LACA LASO 03
01
ERL
300510
LACA LASO 03
01
L4
100613
(CENVAT Suspense)
KOFI
LACA LASO 03
01
L5
+91-9959765211
100530 VAT Payable
341
KOFI
LACA LASO 03
01
L6
100615 CST Payable
Save
Continue
SD End-user
3.
1. Assign tax classification in Material master

T code: MM02
Material
LAPFG
Select Views button

Select Sales: sales org data 1
+91-9959765211
Organization levels button

Plant
LAPL
Sales Org
LASO
Distribution channel
LD
Enter
Tax Data
Country
Tax category
Tax Classification
IN
LAP4
IN
LAP5
IN
LAP6
Kasireddy
Save
2. Assign tax classification on Customer master.

T code: XD02
Customer
Company code
LAPSDCUST
:
LAP
Customer Sales Organization button
Srinivasa
Double click on sales organization LASO

Enter
Sales Area Data button
Billing Document tab
Tax category
Tax classification
UTXJ
LAP4
LAP5
LAP6
+91-9959765211
342
Save
3. Creation of Condition records for LAP4,5,6 and LAPA

Tcode: VK11
Condition Type:
LAP4
Enter
Material
Srinivasa
Kasireddy
+91-9959765211
Enter
Material Amount Valid from
Valid to
LAPFG
31-03-2013 A0
10
01-042012
Tax code
Save
Back button
Condition Type
LAP5
County /Region/Plant/Material
Enter
County:
IN
Plant
KAPL
Region :
01

LAPFG
14
Valid To
Tax code
01-04-2012 31-3-2013 A0
Back button
Condition Type
LAP6
Enter
County/region/plant/material
County:
IN
Plant
kapl
Region :
01
LAPFG
Valid To
Tax code
01-04-2012 31-3-2013 A0
Save
Condition Type
LAPA
Enter
+91-9959765211
343
Sales org
Sales Org Amount Valid from

LASO
100
Valid To
Tax code
01-04-2012 31-3-2013 A0
Save
4.
MM Enduser
1. Creating Purchase Order

T Code :ME21N
+91-9959765211
Purchasing entry
LAPRMVNDR
Enter
Org.Data tab
Purchase organization
LAP0
Purhasing Group
LPG
Company code
LAP
Payment terms
0001
Inco terms
EXW
Payment tab
Item Material PO Quantity Deliv date

10
Kasireddy
Vendor :
LAPRM
50
Net price currency Plant
19.01.2013 200
INR
LAPL
Enter
Invoice Tab
GR-Bsd IV
Tax code: V1
4% Purchase tax
Enter
Srinivasa
Back Button
Check Button
Save
2. Open Material period for the current per:
3. Goods Receipt
Tcode : MIGO
Purchase Order
4500017102
Quantity tab
+91-9959765211
344
Quantity in delivery note:
50
Where Tab
Storage location
LAP1
Text
GR
Item OK
Enter
Excise invoice Tab
Only capture excise invoice
Excise Invoice :
999
Excise Invoice date
20-01-2013
Enter
+91-9959765211
BED should be
500
Post
4. Excise Invoice creation:
T code : J1ILN
Indirect taxesProcurementExcise InvoiceIncoming Excise Invoice Central
ProcessingCapture/Change//Cancel/ Display/ Post
Tcode : J1IEX
Post Vender excise invoice 999
Enter
Srinivasa
Kasireddy
Part 1 Tab
Double click on Mat doc Number
Back button twice
Post
Entry should be:
Dr Inventory RM 5045
Cr GR/INR
Cr Freight Clrng
500045-
5. Display Excise invoice:

T code : J1IEX
Display Vendor Invoice 999
Enter
Part 2 tab
+91-9959765211
345
Double click on Accounting Document
Entry should be:

Dr RG23A 500
Cr Cenvat Clrng 500-
6. Invoice Verification
Srinivasa
Kasireddy
+91-9959765211
Tcode: MIRO
Invoice date
Text
inv verification
20-01-2013
Calculate tax
Tax Code
V1
P O reference tab:
Purchase Order/scheduling agreement 4500017106
Goods/Service items
+ Planned Delivery Cost

Select Booking OK for item 1 & 2
Enter
PaymentTab
Base line date :
20-01-2013
Payment terms
0001
Tax Code for Freight : V0

Copy the value from Balance field
Post in the Amount field with out ve sign
Enter
(Balance will be Zero and green color)
7. Print Excise Register:
Indirect taxesRegistersExcise taxExtract
Tcode :J2I5
Excise group :
18
Start date
01-01-2013(Begin of the month)
End date
20-01-2013 (Todays date)
Select any register
RG23A Part 1
RG23A Part 2
Execute
+91-9959765211
346
Back button
Same path
Print Utility Program Tcode : J2I6
RG23A PART 1
Execute
Excise group :
18
Start date
01-01-2013
End date
20-01-2013
Output Device :
LP01
Print privew
Back button
+91-9959765211
RG23A PART 2
Execute
Excise group :
18
Start date
01-01-2013
End date
20-01-2013
Output Device :
LP01
Print privew
8. Display Sales register:

Tcode :
Srinivasa
Kasireddy
Same path up to Registers

Sales taxSales Tax Register.
Company code
Fiscal year
2013
LST condition type
LAP
LAP1
Execute.
5.
SD Excise
1. Creation of sales order:

T code :VAO1
Order type
Sales Organization
OR
:
Division
LASO
LD
LS
+91-9959765211
347
Enter
Sold-to party :
LAPSDCUST
PO Number
990
PO date
20-01-2013
Deliver. plant NAPL
Req. deliv.date
20-01-2013
Complete dlv.
Payment terms
0001 Incoterms
Item Material Order Quantity Plnt

10
LAPFG
30
EXW
Amount Crcy
LAPL 1000
INR
Edit menuIncompletion Log
2. Delivery:
Tcode : VL01N
Shipping Point
LASH
Selection date
20-01-2013
Order
11774
20-01-2013
Enter
Actual GI date
Picking Tab
Picked quantity
Kasireddy
30
Post Goods Issue Button
Srinivasa
+91-9959765211
Save
Execute
Note down documents No
80014997
3. Billing:
Tcode : VF01
Select the delivery Document
Save
4. Excise Invoice Creation:

Tcode : J1ILN
Indirect Taxes sales/Outbond Movements Excise Invoice For Sales OrderOutgoing
Excise invoice create/change/display
`From Billing button
+91-9959765211
348
Billing document
90036109
Posting date :
20-01-2013
Enter
Excise group :
18
Series Group :
27
Preprint Excise No
810
Balances button
Utilization Button
Enter the Ignore warning
message.
Save
Srinivasa
Kasireddy
+91-9959765211
Msg :Excise Invoice xxxxxxxxx generated ; Modvat database updated

5. Billing Display:
Tcode:VF03
Billing document
90036109
Accounting button
6.
FI End User
1. PLA Deposit:
Tcode: F-02
Document date
20-01-2013
Posting date :
20-01-2013
PstKy :
40
Account
50000
200514
200691
Enter
Amount
Business area :
Text
PstKy :
LANZ
PLA Deposit
50
Account
Enter
Amount
Business Area :
Text
LANZ
DocumentSimulatePost
2. Entry of TR6 Challan:

Tcode : J1IH
Indirect taxes Excise JV Create
+91-9959765211
349
TR6 Challan
Document Number
1000000000
Document year
2012
Company code
LAP
Plant
LAPL
Excise Group :
27
Srinivasa
Kasireddy
+91-9959765211
Enter
Cr/Dr GL account
Amount
000200514
50000
000200514
50000
Save
3. Excise duty payment:

Tcode : J2IUN
Indirect taxes Sales/Outbound Movements Fortnightly Payment
Company code
Excise group :
27
Period :
LAP
1-1-2013 to
20-01-2013
Fortnightly pymt posting date :
20-01-2013
Pay Cenvat from Ser tax Cr

Execute
Payable amount
ARBED
A/C Name
Available balance
PLA
50000
RG23A BED
500
Utilized
Keep the curser on Payable amount

Select duty button
PLA Utilization :
600
RG 23A BED Utilization
Post
4. Display Document (FB03)
+91-9959765211
350
+91-9959765211
351
Srinivasa
Kasireddy
+91-9959765211
29. Data Uploading

After the entire configuration is transported to Production client, before start entering the
current business data, we need to upload the data from existing system to new SAP system.
Master data uploading
Eg :Customer masters
GL masters
Vendor masters
Data uploading
Material masters
Balances Uploading
Eg: GL balances
Vendor Open items
First we upload the master data then we upload balances
Srinivasa
Kasireddy
+91-9959765211
Customer Open items
+91-9959765211
352
Master Data upload

There are 2 options to upload master data
BDC Program
LSMW
(Batch Data Communication)

ABAP programmers develop customized
programs which can upload the master data
(Legacy System Migration Workbench)

LSMW is a tool that can be used by
Functional Consultants to upload the
master data.
We are using LSMW to upload G/L master. The following are the steps involved.
1. Downloading the data to a text file
Srinivasa
Kasireddy
+91-9959765211
Live
Lab
In live scenario text file is generated from existing

system
In lab scenario text file is created

manually
Here we are creating text file manually. The text file consists of 4 lines . Each line represents
one G/L account.
Open a new Notepad file
Enter 4 lines as shown in the following image
File menuSave
File Name : GL master_LAP
Save
GLmaster_LAP.TXT
2. Creating Structure file

Open a new MSWord file.
Create a table with 4 columns Field name , Type , Length and Description
Tcode : FS00
Keep the cursor in GL Account field
F1 button
Technical Information button
+91-9959765211
353
Double click on the Field name SAKNR

Note down the Length
Enter SAKNR under Field name in MS Word
Enter 10 under Length column
Enter G/L account under Description
Back to FS00
Keep the cursor in Company Code Field
F1 button
Technical Information button
Double click on the Field name BUKRS
Enter BUKRS under Field name in MSWord
Enter 4 under Length column
Enter Company code under Description
Back to FS00
Repeat the same process for all fields which are there in the notepad file in the same
order.
Finally the MS Word file looks like the following image
Srinivasa
Kasireddy
+91-9959765211
Note down the Length
+91-9959765211
354
C:\Documents and
Settings\Administrator\Desktop\Structure.doc
3. Turn of the Hierarchy

TCode : FS00
4. Data uploading using LSMW
Tcode : LSMW
Enter to ignore the warning msg
Create Entry button
Project : LAP
+91-9959765211
Description
LAP data upload
Subproject
GL
Description
GL master upload
Object
GL
Name
GL master
Enter
Enter
Enter
Continue button (or F8)
Double click = Display
button
Maintain Object Attributes
Srinivasa
Kasireddy
Execute button
Batch Input Recording
Recordings : Overview button
Create recording button
Recording
GLLAP
Description
GL creation
Enter
Transaction code
FS00
GL Account
400----
Company Code
LAP
Expenses
Enter
Create button
Account Group
P & L statement Acct

P&L statmt acct type :
Short Text
Sample GL
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355
Long Text
Sample GL
Control Data Tab:
Line item display
Sort key
001
Create /Bank/Interest Tab:

Field status group
G001
Save
Keep the cursor on FS00
Default All button
Save
Back button twice
+91-9959765211
Recording
GLLAP
Save
Back button
Maintain Source Structures
Execute
Create a structure button
Source Structure
GLsourcestructure
Description
GL_Sourcestructure
Enter
Save
Srinivasa
Kasireddy
Back button
Maintain Source Fields
Execute
Keep the cursor on GLsourcestructure
Table Maintenance button
Copy the Field name column from MSWord file and paste into Field name column
Copy the Length column from MSWord file and paste into Length column
Enter C in Type for all Fields
Copy the Field Description column from MSWord file and paste into Field Description
column
Save
Back button
Save
Back button
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356
Maintain Structure Relations

Execute
Save
Back button
Maintain Field Mapping and Conversion Rules
Execute
Extras menu Auto-Field Mapping
Enter
Keep on pressing Accept Proposal button until Auto field mapping is complete
Save
+91-9959765211
Back button
Skip Maintain Fixed values, Translations, User Defined Routines
Specify Files
Execute
Double click on On the PC (Front end)
File Name : GL master_LAP with complete directory
:
Name
G/L master_LAP
Delimiter
Other
Kasireddy
Save
Srinivasa
Enter
Back button
Back button
Assign Files
Execute
Save
Read Data
Execute
Transaction Number :
to
Execute
Back button twice
Display Read Data
Execute
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357
From Line
To Line:
1
4
Execute
Back button
Convert Data
Execute
Transaction Number :
to
Execute
Back button twice
Create Batch Input Session

Execute
Execute
Enter
Run Batch Input Session
Execute
Select Session GL
Process button
Process/Foreground
Process button
Keep on pressing Enter until Processing of Batch input session completed
Srinivasa
Kasireddy
+91-9959765211
(Skip Display Converted Data button)
+91-9959765211
358
Srinivasa Kasireddy is a senior SAP consultant with a Singapore based IT

consulting company. Have nearly 10 years of experience in FICO as well as
ABAP programming. Handled different kinds of projects like end- to- end
implementations Rollouts and Up gradations. Supported number of
multinational clients on existing projects.
Experienced in delivering ERP solutions for Airlines, Banking, Power
Generation and Manufacturing industries.
He is a professional trainer and visiting faculty in the area of SAP FICO and has trained
more than 100 batches.
For any training enquiries :
Please call 91-9959765211
Mail to srinivas3d@yahoo.com

FI - Stepbystep Config Guide & User Manual

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What are the conventions used in this book?

What are the conventions used in this book?

What are the steps to create a company code?

What are the steps to create a company code?

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Trainer & Author:

Date printed : 5 November 2016

Conventions Used in This Book

How to use the book

Log-in & Navigation....................................................................................... 24

Creating Company Code............................................................................. 30

Assigning Company Code to Company..........................................................31

Creating Business Area............................................................................... 32

Assign Fiscal Year Variant to Company code..................................................33

Creating Posting Period Variant....................................................................34

Assign PPV to Company Code.....................................................................34

Define Field Status Variant...........................................................................36

Assign Company Code to FSV..................................................................37

Changing Field Status Group....................................................................37

Changing Number Range to 01 for Doc type SA.........................................39

Creating Number Range 01......................................................................40

Define Tolerance Groups for G/L Accounts..................................................41

Define Tolerance Groups for Employees.....................................................43

Assign Tax Procedure to Country IN...........................................................44

Enter Global Parameters..........................................................................44

Creating Chart of Accounts.......................................................................45

Assigning Company Code to Chart of Accounts...........................................46

Define Account Group.............................................................................. 47

Define Retained Earnings Account.............................................................47

General Ledger Accounting...........................................................................49

Creating 1st G/L Account.............................................................................. 49

Creating Second GL Account (ICICI term loan)..............................................50

Creating ICICI Current Account....................................................................51

Creating ICICI Check Deposit account..........................................................52

Creating ICICI Check Issue account.............................................................52

Define House Bank..................................................................................... 52

Posting Term loan Receipt...........................................................................53

Displaying the Document............................................................................. 57

Displaying GL Account Balances..................................................................58

Display or Change Line Item........................................................................59

Reference Documents [Template Docs]......................................................60

Creating Number Ranges X1, X2..................................................................60

Creating GL Account Rent........................................................................... 61

Creating GL Account Salaries.......................................................................61

Creating Sample Document.........................................................................61

Posting Salary Payment Using Sample Document as Template.........................62

Creating Recurring Document......................................................................62

Posting Rent Payment Using Recurring Document..........................................63

Creating GL Account Travelling Expenses.....................................................64

Creating GL Account Cash..........................................................................64

Posting the Held Document.........................................................................65

Parking the Document by User1...................................................................66

Posting the Document by User2...................................................................66

Month End Accrual..................................................................................... 66

Creating GL Account Expenses Payable.......................................................67

Posting Month End Provision.......................................................................67

Displaying Open Items................................................................................ 68

Clearing Outstanding Rent...........................................................................68

Displaying Cleared Items............................................................................. 71