1) This document amends the guidelines for filler transactions, which occur when the authorized quantity is fully served but a weight balance remains. 2) It provides two examples of filler transactions and outlines the documentation procedures. 3) Key requirements include using containers supplied by customers for filler stocks, documenting emptied containers from fillers separately each month, and including filler transactions in daily stock inventory reports while attributing weights to the original activity.
1) This document amends the guidelines for filler transactions, which occur when the authorized quantity is fully served but a weight balance remains. 2) It provides two examples of filler transactions and outlines the documentation procedures. 3) Key requirements include using containers supplied by customers for filler stocks, documenting emptied containers from fillers separately each month, and including filler transactions in daily stock inventory reports while attributing weights to the original activity.
1) This document amends the guidelines for filler transactions, which occur when the authorized quantity is fully served but a weight balance remains. 2) It provides two examples of filler transactions and outlines the documentation procedures. 3) Key requirements include using containers supplied by customers for filler stocks, documenting emptied containers from fillers separately each month, and including filler transactions in daily stock inventory reports while attributing weights to the original activity.
1) This document amends the guidelines for filler transactions, which occur when the authorized quantity is fully served but a weight balance remains. 2) It provides two examples of filler transactions and outlines the documentation procedures. 3) Key requirements include using containers supplied by customers for filler stocks, documenting emptied containers from fillers separately each month, and including filler transactions in daily stock inventory reports while attributing weights to the original activity.
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SOP Amendment / Addendum
Date : 09/04/2006 SOP Amedment / Addendum No. : GM-DN10.A Title : Amendment to the Implementing Guidelines on Filler Transactions Digest : For the information, guidance and compliance of all concerned, published hereunder is the amendment to the implementing guidelines on Filler Transactions. I. TERMS OF REFERENCE XXX II. IMPLEMENTING GUIDELINES A. Warehouse Documentation Procedures A.1 Filler Stocks 1. Filler stocks shall be issued to the buyer / customer / authorized recipient when the quantity of stocks authorized to be issued to same (i.e., quantity stated in the AI) has the number of bags fully served but the net kilogram still has a balance for issuance. Example 1 : Quantity of stocks issued as fillers necessitated emptying a bag / a number of bags. Stock for issuance = VTEW61 Quantity per AI = 100 bags Net weight = 5,000 kg MTS weight per piece = 0.12 kg (12 kg for 100 bags) Gross weight = 5,012 kg One hundred (100) bags have already been issued but the quantity in gross weight is only 4881 kg (net weight is only 4869 kg) with a balance of 131 net kg. Three (3) bags were used to serve the balance, however, only two (2) bags were emptied.
Computation : Gross Weight: Total gross weight of 100 bags should be = 5,012 kg Less: Actual gross wt. of the 100 bags = 4,881 kg Filler stocks to be issued = 131 net kg Net Weight : Total net weight of 100 bags should be = 5,000 kg Less: Actual net wt. of the 100 bags = 4,869 kg Filler stocks to be issued = 131 net kg Refer to Exhibit 1 for documentation of Example 1. Example 2 : The quantity of stocks issued as fillers is not enough to empty a bag of stocks Stock for Issuance = VBEW61 Quantity per AI = 50 bags Net weight = 2,500 kg MTS Weight per Piece = 0.11 kg (5.5 kg for 50 bags) Gross weight = 2,505.5 kg Fifty (50) bags of VBEW61 have already been issued but the quantity in gross weight is only 2,498 kg (net weight is only 2,492.5 kg) with a balance of 7.5 net kg. Computation : Gross Weight: Total gross weight of 50 bags should be = 2,505.5 kg
Less: Actual gross wt. of the 50
bags = 2,498.0 kg Filler stocks to be issued = 7.5 net kg
Net Weight : Total net weight of 50 bags should be = 2,500.0 kg Less: Actual net wt. of the 50 bags = 2,492.5 kg Filler stocks to be issued = 7.5 net kg Refer to Exhibit 2 for documentation of Example 2. 2. The recipient of the filler stocks (i.e. buyer/customer) shall be required to provide the container/s for the filler stocks. The filler stocks shall be transferred to the container/s supplied by the buyer/customer. 3. The quantity of emptied containers from filler stocks for a certain month shall be documented by a separate WSI and a corresponding ESR as receipt of MTS from fillers. At the end of every month, the Warehouse Supervisor shall request for the preparation of an AI (Authority to Issue) for the emptied containers from filler stocks issued for that particular month. The request shall be supported by a statement of filler stocks issued indicating the following: a. WSI number covering the stocks issued to the buyer / customer b. date of said WSI c. volume of stocks issued as fillers d. number of emptied containers; and e. type of sack The number of bags to be requested for the AI shall be the actual number of bags
emptied from filler stocks for the month.
Illustration: For purposes of illustration, a third transaction was added to examples 1 and 2. These three (3) transactions for the month necessitated the issuance of filler stocks as follows: Date WSI No. Filler Stocks Issued June 13 7283501 131.0 June 19 7283511 7.5 June 27 7283513 58.5 ------Total 197.0 net kg number of emptied containers - 4 - PRMG50 - 2 PRMH50 - 2 The total kilograms of filler stocks issued is 197 kg. If you divide this by 50 kg (supposed weight per bag), you are supposed to request for 3 emptied sacks only. However the actual bags emptied was 4 since these were underweight, hence the number of bags to be requested should be 4. Please refer to Exhibit 3 for the request for preparation of AI, Exhibit 4 for the AI, Exhibit 5 for the WSI and Exhibit 6 for the ESR covering the illustrated transactions. The WSI and the ESR covering the emptied containers of filler stocks shall be issued simultaneously. The quantity of emptied containers from filler stocks for the month and the ESR number shall be indicated in the WSI while the WSI number shall be indicated in the ESR as cross reference.
A.2 Filler Sacks
XXX B. Reporting System for Filler Transactions 1. Filler stocks shall be included in the Daily Stock Inventory Reports particularly theStatement of Daily Issues but the net weight of the filler stocks shall be part of the gross and net weights of the original activity (i.e. Sales). Refer to Exhibit 7 and Exhibit 8 for the Statements of Daily Issues of Example 1 and Example 2, respectively. The filler stocks shall also be included in the Recapitulation of Stock Issues by Nature of Transaction and the Summary of Daily Warehouse Receipts, Issues and Balances, also part of the Daily Stock Inventory Reports, but the net weight shall likewise be part of the gross and net weights of the original activity (i.e. Sales). 2. The WSI for the emptied containers from filler stocks for the month shall be included in the Statement of Daily Issues at the end of the month. Please refer toExhibit 9 for illustration. It shall be treated as another transaction with Fillers (Emptied Sacks from __(period covered)__ per ESR#/ESI#________) indicated under nature of transaction. The quantity of emptied containers for filler stocks shall be indicated in the "Quantity in Bags portion with zero quantity in the "Gross and Net" kilos portions. It shall likewise appear as a separate activity in the Recapitulation of Stock Issues by Nature of Transaction and shall be included in the Summary of Daily Warehouse Receipts, Issues and Balances with the quantity of emptied containers for filler stocks indicated in the "Quantity in Bags portion and zero quantity in the "Gross and Net" kilos portions. 3. Filler transactions shall be considered as a separate activity in the Statement of Daily MTS Receipts (Exhibit 10) or the Statement of Daily MTS Issues (for filler sacks). The WSI number covering the emptied sacks from fillers shall be indicated in the "Received from/Issued to portion of the Statement. The filler transaction shall likewise be included in the Summary of Daily Warehouse MTS Receipts, Issues and Balances. All provisions of the original implementing guidelines (GM-DN10) inconsistent with this amendment shall be superseded. This amendment shall take effect September 04, 2006.
