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    Coworker Memo

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    api-339606265
    This memo informs Pat Perkins that Daniel Kidd has been assigned to mentor and improve Pat's writing skills. Effective communication is important for a harmonious work environment and reducing barriers between employees. The company wants employees to improve their abilities and become more valuable. Daniel provides tips for writing better sentences, such as using active voice and tightening sentences, as well as a nine-step writing process. Pat is asked to email Daniel to acknowledge receipt and schedule their mentoring meetings.

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    © All Rights Reserved
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    Coworker Memo

    Uploaded by

    api-339606265
    51 views2 pages
    This memo informs Pat Perkins that Daniel Kidd has been assigned to mentor and improve Pat's writing skills. Effective communication is important for a harmonious work environment and reducing barriers between employees. The company wants employees to improve their abilities and become more valuable. Daniel provides tips for writing better sentences, such as using active voice and tightening sentences, as well as a nine-step writing process. Pat is asked to email Daniel to acknowledge receipt and schedule their mentoring meetings.

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    This memo informs Pat Perkins that Daniel Kidd has been assigned to mentor and improve Pat's writing skills. Effective communication is important for a harmonious work environment and reducing barriers between employees. The company wants employees to improve their abilities and become more valuable. Daniel provides tips for writing better sentences, such as using active voice and tightening sentences, as well as a nine-step writing process. Pat is asked to email Daniel to acknowledge receipt and schedule their mentoring meetings.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    51 views2 pages

    Coworker Memo

    Uploaded by

    api-339606265
    This memo informs Pat Perkins that Daniel Kidd has been assigned to mentor and improve Pat's writing skills. Effective communication is important for a harmonious work environment and reducing barriers between employees. The company wants employees to improve their abilities and become more valuable. Daniel provides tips for writing better sentences, such as using active voice and tightening sentences, as well as a nine-step writing process. Pat is asked to email Daniel to acknowledge receipt and schedule their mentoring meetings.

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    Date:

    To:
    From:

    Subject:

    September 9, 2016
    Pat Perkins, Senior Marketing Employee
    Daniel Kidd
    Marketing Manager
    Marketing and Advertising Department
    Building A, Office 222
    Ext. 3875
    danielkidd@gmail.com
    General Guidelines for Developing Writing Skills

    Good day!
    As the company aims to become one of the best in its field, it ensures that every task shall be
    successful through effective management with the help of its employees. To achieve this, having
    a systemized and harmonious working environment is very significant. This entails strategic and
    thoughtful communication between the employees and the management as this is vital for
    appropriate dissemination of information and responsibilities. Effective communication can help
    in reducing barriers among the employees in regards to their differences. With this, their morale
    will increase, likewise their commitment and productivity in the company. In addition,
    employees will learn to trust each other and build efficient teams. Communicating strategically
    shall also prevent misunderstandings and problems in the business operations and tasks that can
    lead in a much bigger predicament in the long run.
    This memo aims to inform that I have been assigned to work with you in a mentoring
    relationship to improve your writing skills. Since the company gives high importance to its
    employees and wanted to address their needs in having additional knowledge and develop their
    skills and abilities, giving mentoring and trainings are being practiced. The company wants you
    and those who are also having troubles with their writings to improve your abilities and become
    more valuable. This knowledge shall not only help you with your job responsibilities, but shall
    also be useful in your everyday and personal lives. The company believes in your capabilities
    and wants you to progress and expand your horizons.
    As a starter, below are tips that can help you in improving your writing skills.
    TIPS FOR WRITING BETTER SENTENCES
    1. Challenge to be verbs Modify to be verb to a more evocative verb.
    Example: Original He will be a good communicator
    Revision He will communicate well
    2. Use active voice The subject of the sentence must do the action described by the verb
    Example: Passive Voice Our profits were affected by a sales slump
    Active Voice A sales slump affected our profits.
    3. Challenge modifiers
    Example: Original We are very happy.

    Revisions We are ecstatic.


    4. Challenge long words Make the words short as possible.
    Example: Original utilize
    Revision use
    5. Challenge prepositional phrases Turn prepositional phrases into shorter adjectives if possible
    Example: Original I will present the report in the meeting on Monday.
    Revision I will present the report in Mondays meeting.
    6. Challenge long sentences Tighten sentences by eliminating to be verbs, modifiers, and
    prepositional phrases.
    7. Avoid overused expressions Avoid clichs such as I regret to inform you and overused
    figures of speech such as Hes a fish out of water.
    8. Avoid placing important words or phrases in the middle of a sentence Put important words
    that you want your readers to remember in the either in the beginning or end of the sentence.
    9. Keep the focus on the reader Make the reader realize the benefits they will get from reading
    your message.
    10. Read your sentences aloud Reading your work aloud, or just whisper to yourself, is one
    effective editing technique.
    NINE-STEP WRITING PROCESS
    1. Research
    2. Creativity / Brainstorming
    3. Organizing / Outlining
    4. Writing
    5. Revision
    6. Editing
    7. Seeking Approval
    8. Distribution
    9. Evaluation
    Once you have received this memo, kindly send me an e-mail as soon as possible for the
    acknowledgement receipt. Also, indicate your most convenient day and time for each week so we
    can meet in person and continue with our mentoring to improve your writing skills.
    If you have any questions, please feel me to reach me through my above-mentioned information.
    I am looking forward to be working with you.
    Thank you.

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