Creating Payment Advice Notes

Creating Payment Advice Notes
Use
The revenues to be distributed to final recipients are created in the form of totals postings. The payment
program uses these totals postings to create transfers. However, this transfer for the final recipient does
not clearly show which business partners have paid which open items. So the final recipient can see which
paid items make up the payment amount transferred, you can create a payment advice note. You create it
during data medium creation. The payment advice note explains which revenues make up the totals
posting to the final recipient.
Prerequisites
The payment program is used for the payment to the final recipient; the data media are created in
the payment program.
There has been no manual or automatic clearing in the account of the final recipient, which means
that you can use the payment program for payment.
To prevent clearing, when you post the distribution documents, set the clearing restriction Z. This
has the effect that only the payment program can perform clearing. To set the clearing restriction,
make the appropriate setting in Customizing for Contract Accounts Receivable and
Payable under Business Transactions Distribution of Revenues Define Specifications for
Distribution of Revenues.
If a payment run posts the same amount for both payments to a final recipient and claims for return
of receivables due to adjustment postings, it is possible the balance might be cleared to zero. If that
is the case, no data media and no payment advice note are created. You can prevent this by
defining an installation-specific function module for event 0600. This module should set different
grouping criteria for credit memos and debit memos.
You do not use a separate payment media format for revenue distribution, instead you use the
same payment media formats for different payment methods. In the payment media format, you
have defined in the company code that a payment note advice is only created if there is an overflow
in the information lines. If you use your own payment media format for revenue distribution, you can
define in the company code that a payment medium advice note is always created. Some of the
following steps are then superfluous.
Procedure
1. In Customizing for Contract Accounts Receivable and Payable choose Business

Transactions Payments Incoming/Outgoing Payment Creation Maintain Note to Payee Type
for Payment Media.
2. Create a note to payee type (for example, RDI) for the payment media creation for revenue
distribution and the payment media format that you use.
Do not make any entries under User-Defined Specifications for Creation of Note to Payee, and do
not set the structure to active.
3. Under Program Technical Specifications for Creation of Note to Payee, enter a customer-defined
function module or the function module FKK_PAYMEDIUM_SET_XAVIS provided by SAP. This
module forces the creation of a payment advice note in every case. Then set the Struc.
Active (structure active) indicator.
4. For the content of the note to payee type for the notification type A, specify the text that is to
appear in the note to payee when the payment advice note is created (for example, Payment advice
note will follow by mail).
5. In Customizing for Contract Accounts Receivable and Payable choose Business

Transactions Payments Incoming/Outgoing Payment Creation Define Payment Methods.
6. Define separate incoming and outgoing payment methods for payments with the final recipient (for
example, X and Y), and define the previously created note to payee type (for example, RDI) in these
payment methods.
7. Define the incoming and outgoing payment methods X and Y in the contract accounts of the final
recipient.
8. Create a customer-specific application form for the payment advice note to the final recipient. SAP
provides the example forms of form class FI_CA_PAYMENT: FI_CA_PAYMENT_REV_DIST_SF
(SmartForm) and FI_CA_PAYMENT_REV_DIST_PDF (PDF). Note that distribution table DFKKRDI
is available for selection in the user exit include RFKKRD_PRINT_SAMPLE_EXIT provided by SAP.
If the data selected is sufficient to meet your purposes, you can use this include again. If the data is
not sufficient, you have to create your own includes for data procurement.
9. In Customizing for Contract Accounts Receivable and Payable, choose Business

Transactions Payments Incoming/Outgoing Payment Creation Define Specifications for Paying
Company Code. Define the application form for payment methods X and Y in the payment company
code under Specifications for Payment Advice Note.

Creating Payment Advice Notes

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What is a payment advice note and why is it created?

What prerequisites must be met to create a payment advice note?

Creating Payment Advice Notes

1. In Customizing for Contract Accounts Receivable and Payable choose Business

5. In Customizing for Contract Accounts Receivable and Payable choose Business

9. In Customizing for Contract Accounts Receivable and Payable, choose Business

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