Projectmanagement 2 PDF

Project Management
IMPRS, Katlenburg-Lindau, 23-25 May 2005
Bernd Madauss
Project-Management-Team
Bad Aibling, Germany
bernd@madauss.com
Project Management
Table of Content
Fundamentals of Project Management (PM): Life Cycle
Considerations, Project Control Methodologies & Tools,
Management Information
International Aspects of PM: International Co-operations at
Government and/or Company Level, Differences: Languages,
Currencies, Culture, etc.
Management of High-Tech Complexity: Baseline,
Specification, Interfaces
Organizational Aspects: Structures, Multiple Teams &
Disciplines, Different Skills, Responsibilities & Authorities,
Location & Staffing
Project Staff: Functions, Leadership, Appointment of
Project Manager, Motivation
IMPRS, Katlenburg-Lindau, May 2005 2

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Project Management
Definition: Project-Management
Defined Start and End: From Goal Setting to

Completion and Acceptance by Customer.
Unique Undertaking: Design, Development,
Prototyping.
Involves Innovation: New Technologies.
High Technical Complexity: Many Interfaces.
Involvement of Many People: Different Skills and
Multiple Disciplines.
High Organizational Complexity: Multiple Teams,
Cooperation's, Joint Ventures.
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Definition: Project-Management
Planning: Tasks, Resources, Facilities, Key
Personnel, Tools, Financing.
Organization: Structure, Interfaces,
Responsibilities.
Team Building: Selection of Personnel,
Identification of Key Personnel.
Control: Actual vs. Planning, Feed-Back
Solutions, Changes, Analysis.
Leadership: Guidance, Decisions, Directions.

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Project Management
1. Fundamentals of Project
Management (PM)
Life Cycle Considerations,
Project Control Methodologies &
Tools,
Management Information.

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P
Performance Dependence of
Parameters
GOAL
Performance
S
Schedule
C
Costs
Schedule
Cost Target
Product Life Cycle (internationally applied)
SCR SSR PDR CDR FACI SPR
A B C/D E F
CONCEPT- DEFINITION- DEVELOPMENT AND PRODUCTION OPERATIONS PHASE DISPOSAL
PHASE PHASE PHASE PHASE
Requirement s Production -
Baseline Baseline
Specification - Development - Users -

Baseline Baseline Baseline
SCR - System-Concept Review CDR - Critical Design Review

SSR - System-Specification Review FACI - First Article Configuration Inspection
PDR - Preliminary Design Review SPR - System Production Review

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Definition: Product Life Cycle
Product: Goods or Services to be Developed, Produced, Used
and Disposed.
Life Cycle: Process from Cradle to Grave.
Major Product Phases:
A. Concept: Concept Design, Feasibility Studies and Trade-
Offs.
B. Definition: System Specification and Planning.
C. Design & Development: Detailed Design, Prototyping
and Development Testing.
D. Production: Manufacturing, Tooling, Testing and
Acceptance.
E. Operation: Implementation, Operation & Maintenance.
F. Disposal

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Top Down versus Bottom Up
Top Down Approach

Phase A Phase B
Phase C
Bottom Up Approach

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Major Review & Decisions Milestones

System Requirements Review (SRR): business plan
confirmed.
System Concept Review (SCR): concept freeze.
System Design Review (SDR): design freeze.
Preliminary Design Review (PDR)
Critical Design Review (CDR)
First Article Configuration Inspection (FACI): product
acceptance.
System Product Review (SPR): production readiness.

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Project Management
Consideration of Life Cycle Costs

1. Definition of Project Phases
A:Concept Phase
B:Definition Phase
C/D:Development and Production
E:Operations Cost
F:Disposal
2. Identification of Cost Drivers
3. LCC calculation and Optimization

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Project Management
Project Funding
Determination of Return of Investment (ROI)
ROI = (R O)/I
Required Investment (I)

Expected Operating Costs (O)
Calculated Revenues (R)
All three Factors are of great importance to the Business

and must be carefully analysed prior to start of a project.

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Consideration of Life Cycle Costs
4. Cost related Design Optimization
5. Development of Cost Targets
6. Identification of Cost Drivers
7. Continues Design To Cost (DTC) Analysis
8. Development of Optimal DTC Solutions

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Optimization of Project Parameters:
Performance (P), Schedule (S) and Cost (C)
Communicate with each other
Contract P
Performance Dependence of
Parameters
S C
Schedule Costs

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Management Control Loop (Feedback)
BASELINE PLAN IMPLEMENT
DECIDE PERFORM
ANALYZE COMPARE CONTROL

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Project Management
Project Control Methodologies

Definition of Project Objectives
Work Breakdown Structure (WBS)
Identification of Project Milestones
Preparation of Project Schedules
Preparation of Cost/Price Plans
Performance of Status/Cost Control
Implementation of Corrective Actions

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Structuring The Project

Functional Breakdown
Product Tree
Hardware
Software
Functions
Model Matrix
Make or Buy Decision Plan
Work Package Definition(s)
Cost Breakdown Structure

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Implement Work Breakdown Structure

Subdivision into Smaller Increments
Level 1: Total Project
Level 2: Systems of the Project
Level 3: Subsystems of the Project
Level 4: Units/Equipments
Level 5: Work Packages or Components

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Work Breakdown Structure
(sample of an international project)
Satellite
System
Customer
Luxembourg
100 200 Supply of 300Supply of 400 Supply of 500 Satellite

PMO Launch Vehicle Satellite Ground Station Operations
Contractor "A" Contrctor "B" Contrctor "C" Contractor "D"
Luxembourg USA France UK Holland
PM 210 1st Stage Payload TT&C Station Tracking

Contractor "D" Contractor "H" Contractor "L" Company "P"
PCM Russia USA Italy Germany
SEM
220 2nd Stage Bus Up-Link Monitoring
QAM Contractor "E" Contractor "G" Contractor "M" Company "D"
Ukrain France Spain Holland
Others
230 Fairing Propulsion Data Processing Evaluation
Contractor "I" Contractor "H" Contractor "N" Company "Q"
Switzerland Germany Belgium Ireland
Launch Campaign Interface Telemetry Relay

Contractor "K" Contractor "F" Contractor "O" Company "R"
240 Kasakstan Japan UK China

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Work Breakdown Structure
(WBS as table version)
WBS Item Responsibility Budget Actual CTC CAC Balance
[Nr. & Title] [Coordinates] [1000 ] [1000 ] [1000 ] [1000 ] [1000 ]
100 Project Name, Tel. Nr. E- 100 70 40 110 -10
Management Office Mail, Address, etc.
200 Mechanical 800 500 275 775 +25

Subsystem
300 Electrical 1 200 950 350 1 300 - 100
Subsystem
310 Power Generator 800 600 200 800 0
320 Power Converter 400 350 150 500 - 100
GRAND TOTAL OF THE 2 100 1 520 665 2 185 - 85

PROJECT
CTC = Cost to Completion CAC = Cost at Completion
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A Key to Successful Project Management !!!
The WBS serves several important Purposes, such as:
Subdivision of Work
Identification of Project Levels
Work Sharing between Companies
Economic Geographical Distribution of Funds
Implementation of WBS Numbering System (Code) applicable to the
entire Project
Definition of Cost Account Structure
Allocation of Funds
Implementation of Project Control in line with the WBS Code
Assignment of Responsibilities to Companies & Individual Managers
Identification of Interfaces at all Levels
Implementation of Documentation Numbers related to WBS Code
Identification of Work Packages
Always apply the rule of KISS = Keep It Simple Stupid !!!

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Content of Work Package Description
Work Package (WP) Identification
Title
Identification of the WP in the WBS (WP Number)
Date of the Start and End of the WP
Company or Entity in charge of the WP Performance
Work Package Manager

Description of the WP Tasks to be Performed
Tasks Explicitly Excluded
WP Inputs
Product(s) to be Completed or Delivered
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Work Package Input/Output
Input * Output **
Work Package
time
* **
Objective, requirements, Deliverables (HW, SW,
mission plan, etc. documentation

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Sample Project Schedule
A I N S T A L L A T IO N
H S C H E D U L E T IT L E K LEVEL
D O R IG . S C H E D U L E A P P R .
(D A T E )
B A P P R O V A L R E S P O N S i B I L IT Y G PRO JECT E LAST SCHEDULE CHANGE
J CONTRACTOR
I SCHEDULE NO.
C A C C O M P L IS H M E N T (L E A V E B L A N K ) F STATUS AS OF
R E S P O N S iB IL IT Y
M IL E S T O N E S T IM E S C A L E
L K E Y M IL E S T O N E S
M IN T E R N A L M I L E S T O N E S
N IN T E R F A C E S
O NOTES

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Project Milestones
Major Project Milestones
Interface Milestones
Payment Milestones
Other Milestones
Planned Achievements
Performance Control at Milestones

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Status Monitoring And Control

Baseline Planning
Measurement of Achievements
Comparison of Planned and Actual
Divinations to Plan
Corrective Actions

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Schedule Trend Chart
O rig in a l P la n v o m :
M IL E S T O N E T R E N D - A N A L Y S IS LEVEL/ O rig in a l S c h e d u le : 1 5 .0 3 .1 9 9 2
EXAM PLE STUFE L e tz te n d e ru n g :
0 1 .0 4 .1 9 9 3
L a s t S c h e d u le C h a n g e :
B e is p ie l / M u s te r
P ro g ra m P ro je c t(s ) 2 S tic h ta g :
S ta tu s a s o f: 3 0 .0 6 .1 9 9 3
P age: 1 of 1
A c c o m p lis h m e n t: A p p ro v a l: O rg a n is a tio n
B e a rb e itu n g : F re ig a b e :
YEAR 1992 1993 1994 1995 1996

C o m m e n ts
1992
1 3
LEGEND:
1993
PDR
Legende 1 4 .0 5 .
4
P la n n e d M ile s to n e 0 3 .1 2 .
G e p la n te r M e ile n s te in
1 9 .0 3 .
1994
C lo s e d M ile s to n e
A b g e s c h l. M e ile n s te in S ta tu s
S tic h ta g
C o n tra c t S ta tu s STM
V e rtra g Is t - T e rm in 1 5 .0 9 .
1 5 .1 1 .
1995
D e la y
T e rm in V e rs c h ie b u n g ETM
1 0 .0 7 .
CDR
0 1 .1 0 . 0 9 .1 2 .
1996
R e m a rk s : 1 D e la y c a u s e d b y ....: C o rre c tio n ....: 3 C o rre c tio n b y re d u c tio n o f ....:

B e m e rk u n g : 2 D e la y c a u s e d b y ....: C o rre c tio n ....: 4 C o rre c tio n b y ....:

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Planning of Project Resources

Manpower Requirements
Material Requirement
Requirements for Machines
Facility Requirements
Travel Requirements
Others (TBD)

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Budgeting and Cost Control

Establish Resource Budgets
Agreed on Rates
Prepare Budget Plan
Prepare Payment Plan
Start Cost Control
Perform Earned Value Analysis

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Project Management
S am ple R esource- and C ost P lan
C . E lem ents Schedule (Q uarter) T otal C .

H oures 300 550 500 400 1 750
Labour C. 30 000 55 000 50 000 40 000 175 000
M aterial C. 3 000 8 000 7 000 5 000 23 000

T ravel C. 3 000 5 000 4 000 2 000 14 000
R ental C. 10 000 20 000 10 000 40 000
O ther C 1 000 3 000 3 000 2 000 9 000
T otal C ost 37 000 81 000 84 000 59 000 261 000

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Earned Value Methodology
A kkum ulierte K osten (TD M )
Accumulated Time Now (TN)

700 Costs Statuskontrolle ( 01.07.XX )
600
ACWP Cost at Completion (CAC)
500
BCWS C ost to C om pletion ( C TC )
400
Plankosten ( PK )
300
Ist-K osten ( IK )
ACWP Actual Cost Work Performed
200 BCWP BCWP Budgeted Cost Work Performed
A rbeitsw ert ( AW )
100
BCWS Budgeted Cost Work Scheduled
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Zeitplan
20 45 45 70 70 75 65 65 65 40 40 40 -- -- -- -- K ostenplan Cost Plan

65 110 180 250 325 390 455 520 560 600 640 -- -- -- -- Akk. Kosten
15 40 40 45 50 60
55 95 140 190 250
Ist-K osten
Akk. Ist-K osten
Actual Costs
Time Schedule
Term inplan
e:\pm t\sem inare\s_10\s_10gf02.cdr Fo-03

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Project Management
Communication Issues
Downwards Communication
From Management to Staff
Regular Briefings, Employee Reports
House Journals, Company Newspapers
Upwards Communication
From Staff to Management
Attitude Surveys, Suggestion Schemes

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Horizontal Communication
Between Individuals and Teams,
Between Departments, Workgroups
Team Work, Product Development
Teams,
Quality Management Groups
(Operational Excellence)

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Project Information
Verbal Communication
Discussions
Meetings
Conventions
Written Communication
Memos
Letters
Minutes
Reports
Documentation
Publication

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Communication Tools
The Media available to support Communication
between Global Partners are basically
Telephone Conversations
Telephone Conferencing
Video Conferencing
Telefax Information
Email Information
Discussion Databases

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Project Management Reports

Quarterly Progress Report (QPR) to Customer
Monthly Progress Report (MPR)
Configuration Status Report (CSR)
Quarterly Progress Meeting (QPM)
Project Reviews
Monthly Subcontractor Status Meetings
In-House Weekly Status Meetings
Electronic Connectivity

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Monthly Progress Report (MPR)

Title_Page
Table_of_Contents
Program_Structure
Controlled_Milestones_(optional)
Narrative_Analysis
Other_Analysis_(optional)
Program_Financial_Status
Action Item Status

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The One Page Status Report

1. Overall Strategy 2. Major Accomplishements
3. Areas of Concern 4. Next Steps

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2. International Aspects of PM
International Co-operation at
Government and/or Company
Level,
Differences: Languages, Currencies,
Culture, etc.

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International Project Cooperation
Definition of International Project Objectives
Implementation of International Projects Teams
International Cooperation Agreements
Legal Implications for International Projects
Recruitment of International Project Teams
Collocated Project Office
Communication Requirements
Language to be applied

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Problems of International Projects

Political Requirements & Restraints
Geographical Distribution of Work
Financial Return Concept
Location of Project Management Office (PMO)
Staffing Requirements of PMO
Appointment of Project Manager
Authority of appointed Project Manager
Language to be applied
Law and Rules to be applied

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Typical Management Issues of

International Projects
Project Language
Cultural Differences
Project Organisation
Leadership Style

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Typical Management Issues of

International Projects
Different Currencies
Different Exchange Rates
Different Inflation Rates
Work Sharing Requirements
Important Legal Issues

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Language and Communication Issues
Communications between Team Members

Need to Understand Each Other
Applied Language(s) (E, F, G, R, S, PL, etc.)
Openness to Communication
Terms & Definitions Applied

Professional Language
Terms, Definitions and Abbreviations
Desire for understanding

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Project Management
Language and Communication Issues
Understanding Each Other

Expressions used
Hidden Agenda(s)
Different interpretations
(personnel history)
Team Spirit
Harmony of the Team
Need for co-operation

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Project Management
Agree on Project Language
Misunderstandings are often the Reason

for Catastrophic Project Failures
Efficient Communication Requires that

only ONE single official Language is
applied
Important Project Terms and Definitions

need to be described

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Geographical Distribution
Required Work Allocation
Work Allocation Quota (percentage)
Distribution of Noble Work
Contracting to None Member States
Financial Return
Balance of Work Allocation
Other considerations

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Work Sharing Concept
Distribution of Work (Financial Constraints)

Just Return Concept (Political Requirements)
Noble versus None-Noble Work
(Competition)
Avoid Complicated Interfaces (Complexity)
Allow for Competition (Low Cost Solution)

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Project Management
Political Requirements and Restraints
Military Requirements of Member States
Restricted Transfer of Technology
Political Restrictions of Member States
Regulatory Requirements (international)
Regulatory Requirements (national)
Legal Requirements (international)
Legal Requirements (national)
Others Special Requirements

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Project Management
Cultural Differences in International

Projects
Difficulty to Judge Behaviour of
International Partners
Difficulty to Judge Heritage and of
International Partners
Trustworthiness of International Partners
Unforeseen Circumstances not known

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Project Management

Projects
Lack of Experience with International
Partners
Communication (Distance, Language,
Culture, etc)
Different Cultural and Educational
Background

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Projects
International Projects are strongly
Impacted by Cultural Differences
The Word YES may not have the

same Meaning at different Cultures

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Project Management

Projects
Social and Educational Differences

Exist
Solution (Welch, 2002): Global

Training and Learning must become
a Top Priority at Globally Operating
Companies

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3. Management of High-
Tech Complexity
Baseline Documentation,
Contractual Issues
Specification,
Interfaces,
Work Statement
Project Plans

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Baseline Documentation
Project Contract (legal terms & definitions)
System Specifications (technical definition)
System Requirements Specification
Subsystem Requirements Specifications
Interface Specification
Quality Assurance Specification
AIT Specification
Statement of Work (SOW)

Description of Tasks to be performed
Summary of Deliverables
Deliverable Items List (DIL) (hardware & software)
Document Requirements List (DRL)
Document Requirements Description

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l Project Management
Important Legal Issues
Scope of Work
Deliverables and Key Dates
Price and Payment Conditions
Intellectual Property Rights
Termination for Convenience

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Project Management
Sample Table of Content of Project Contracts:
Scope of Work (Reference to Specifications, SOW and Plans)
Deliverables and Services and related Prices
Project Options
Payment Schedules
Delivery Dates and Adjustments for late Deliveries
Progress and Status Reports
Inspection and Acceptance
Project Changes and Change Control
Rights in Data and Proprietary Information
Intellectual Property Rights
Subcontractors and Key Personnel
Communications and Project Language
Force Majeure
Arbitration, Applicable Law
Effective Date of Contract
End of Contract and Termination

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Sample Table of Content of Space System Specifications:
Introduction
Space Segment
Spacecraft Design (Satellite or Other Space Object)
Spacecraft AIT
Associated Ground Support Equipment (MGSE& EGSE)
Transportation to Launch Site
Ground Segment
Ground Control Centre (GCC)
Tracking System
Services
Software
Spacecraft Software
GCC Software
Software Acceptance (End-to-End-Tests)
Software Operating Procedures
Launch and Launch Support
Launch Vehicle Compatibility
Launch Site Support
Post-Launch Support
Project Reviews (PDR, CDR, FRR, MRR, FAR)

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Project Management
Sample Table of Content of a Statement of Work:
Introduction (Purpose)
Scope
General Background
Technical Requirements,
Constraints
Applicable Documents
Reference Documents
Task description
Engineering Tasks
Design (Hardware and Software)
Development
Prototyping
Tests
Prototype Manufacturing
Prototype Testing
Reporting and Documentation
Project Management
Project Deliverable Items List (DIL)
Hardware
Software
Contract Document Requirements List (CDRL)
Data Requirements Description (DRD)

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Project Management
Project Plans
Project Milestone List
Project Time Schedules
Project Cost Plans
Project Control Plan
Schedule Control
Cost Control
Earned Value Analysis
Documentation Control Plan
Configuration Control Plan
Design & Development Plan
Assembly, Integration & Test (AIT) Plan
Facility Plan

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Project Management
Project Management & Control
Status Control
Technical Achievements
Critical Areas
Documentation
Engineering Changes
Schedule (Actual vs. Plan, Critical Path)
Actions
Financial Status
Contractual
Status vs. Planning
Deviations to Plan
Corrective Actions & Resolutions
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Project Management
Project Management & Control
Analysis
Impact to entire Project
Consequences to Project Goal
Decisions to be taken
Management Decisions
Change of Project Baseline
Technical Requirements
Schedule Restraints
Financial
Contractual
Change of Project Plans

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Project Management
4. Organizational Aspects
Structures,
Multiple Teams & Disciplines,
Different Skills,
Responsibilities & Authorities,
Location & Staffing

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Project Management
Organizational Structures
Integration and Leadership of Tasks
Integration & Leading

of Total Project
X ?, Y? or a 3. Person ?
Task A Task B
Description Description
Interface ? Interface ?
Leader X Leader Y
Interface A/B

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Project Management
Implementation of Organizational Structures

Integration and Leading of Organizational Units
at different Levels
Total Task
Description Integration & Leading
Interfaces Manager of
Leader W Total Task
Task A Task B Task C Task D Task E

Description Description Description Description Description
Interface ? Interface ? Interface ? Interface ? Interface ?
Leader X Leader X Leader X Leader X Leader X

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Project Management
Two Way Communication between
Management and Working Level
Management Level
UP DOWN
Lateral
Working Level
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Project Management
Matrix Organisation
Company
Management
R&D Production Test Marketing Finance
Project
A
Project
B
Project
C

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Project Management
PM Tasks and Responsibilities
Core Team
Systems Engineering Management (SEM)
Project Control Management (PCM)
Product Assurance Management (PAM)
Configuration Control Management (CCM)
Documentation Control Management (DCM)
Contracts Officer (CO)
Others as required

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Project Management
Sample Program Organisation
Program Management
(PM)
Business Product Assurance

Management Management
Contract Adm. Reliability

Schedule C. Availability
Budget C. Quality
Configurat. C.
Overall System Satellite Ground Network

Co-Ordination Engineering Engineering Engineering
Mission Statement Requirements Requirements Requirements

Overall Planning Design Design/Dev. Design/Dev.
Requirements S/C Procurement Procurement Procurement
Overall I/F Control Launcher Proc. Acceptance Acceptance
Commonality Acceptance Project Control Project Control
Project Control Product Assur. Product Assur.
Product Assur.

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Project Management
Project Management (PM) Tasks and
Responsibilities
The PM has following Responsibilities
He is the head of the Project Management Office (PMO)
He is fully authorized to
plan,
monitor and
control the project work
He is responsible for meeting contractual requirements

He maintains cognizance of the progress of the project
The PM will be supported by PMO staff core team
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Authority of Project Managers

Responsibility and Authority must be balanced
Required Authority of Project Managers

Definition of overall project objectives,
Appointment and/or acceptance of core team members,
Definition/Implementation of project plans,
Definition/Implementation of resources and budgets
Control of implemented plans, resources and budgets

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Project Management
Organization of International Projects
A logical Structures with unambiguous

Responsibility Assignments is mandatory
The Project Manager must be the ONLY

Focal Point for all Official
Communications
The Project Manager must be supported

by Key Personnel and Experts

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Location and Staffing of the PMO
Suggested Location:
1. Vicinity of the Prime Contractor or
2. Geographically central location
Suggested Staffing Requirements:

1. Management Qualification
2. Experience (national projects)
3. Experience (international projects)
4. Availability
Application of Common Language

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Project Team
Classical Turn-Key Project Concept
Problem: Most Primes can not take full Risks!
Customer
Organisation
Turnkey Contractor Prime
Takes entire Risk Contract
Turnkey
Contractor Sub-
Contracts
Subcontractor Subcontractor Subcontractor Subcontractor

"A" "B" "C" "D"
Conclusion: Find Solution for Risk Sharing!

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Project Team
Start of Consortia
The Idea has Originated by Banks in the 30th
Reason: to Cope with High Risks
Requires: Consortia Contract
Rights
Obligations
Rules & Regulations
A Consortia may act like a Company
Two Types of Consortia exist:
The Open Consortia All Partners Communicate External
The Closed Consortia Only The Prime Communicates External
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Project Team
Open and Closed Consortia
CUSTOMER
Open Consortia Closed Consortia

Prime
Subs

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Project Team
Classical Project Consortia
Risk Sharing through Implementation of Consortia!
Customer
Organisation
Consortia
BOM All Companies have equal
of Companies Rights at the BOM
"A"+"B"+"C"+"D"+"E"
2. Prime-Contract
Prime
1. Contract of Contractor
Company
Consortia "A" 3. Sub-Contracts
Subcontractor Subcontractor Subcontractor Subcontractor

"B" "C" "D" "E"

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Project Team
Management Company with imbedded
Integrated Project Team (IPT)
Customer
Organisation
CEOs of IPT Staff & Key
Parent Executive Board Personnel: (1)
Companies of the Prime Delegated from
Management Company Contract
"A"+"B"+"C"+"D"
Parent Companies
or (2) Hired
Management Company
Subcontracts CEO
to Parent Assigned IPT- Personnel
Companies "A"+"B"+"C"+"D"
Sub-
Subcontractor Subcontractor Subcontractor Subcontractor Contracts
"A" "B" "C" "D"

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Project Team
Inter-Company Matrix Organization
IPT
Company
Management
Parent Companies:
R&D
A B
Production
C D Test Marketing
E
Finance
Project
A
Project
B
Project
C

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Project Management
Concept of the Integrated Project
Team (IPT)
Responsibility of IPT
Hosting Organisation
Leadership of IPT Project Manager
Recruiting of IPT Project Manager
Reporting of IPT Project Manager
Recruiting of IPT Team Members
Reporting IPT Team Members
Overall Control by IPT Project Board

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Project Management
Definition of the EEIG
(European Economic Interest Group)
EEIG is an association linking organizations from
different countries within the European Community
together which have a need for cooperation
EEIGs work within a neutral legal framework that is

independent of individual national legal systems
An EEIG is legally separate from the business of its

owners, although it exists to carry out tasks for them
An EEIG must be made up of parties from two or more

EC member states with their registered office in an
EC country

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Project Management
5. Project Staff
PM-Functions,
Leadership Style,
Appointment of Project Manager,
Motivation Factors

Madauss@2005
Project Management
Project Management Functions
System Engineering
Subsystem Engineering
Interface Control
Product Assurance
Project Planning & Control
Schedule Control
Resource and Cost Control
Earned Value Analysis
Documentation/Configuration Control

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Project Management
Leadership Style of International
Projects
The Selected Leadership Style may become a

Success Factor or the Opposite
The chosen Leadership Style must support

an Open Dialog
Managers and their Staff must frequently

Exchange all Important Information

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Project Management
Applied Leadership Style

Examples
Management by Participation applicable

to Soft Projects
Management by Consultation applicable to
R&D Projects
Management by Authority applicable to
Commercial Projects
Management by Dictation applicable to
Project Crisis only

Madauss@2005
Project Management
Leadership Style of International

Projects
The assigned Project Manager of a

Global Project must be a good Team
Player
The best Leaders dont just Manage

but Lead (Welch, 2002)

Madauss@2005
Project Management
Appointment of Project Manager

Recruitment Criteria
Qualification
Management Experience
International Project Experience
Management Skills
Psychological Skills
Language Skills
Political Considerations
Availability

Madauss@2005
Project Management
Motivation is an important Responsibility
of Project Managers
(Motivation Factors defined by Herzberg)
Success
Recognition
Independent Work
Responsibility
Career
Personnel Development

Madauss@2005
Project Management
Recommended Follow-On Actions
Implement a Project Management (PM) Entity
at your Organization
Prepare and Implement a PM Handbook or
Guideline for your Organization
Perform internal PM-Seminars and
Workshops for all Staff concerned
Perform Regular Project Reviews Weekly
Progress, Monthly Project Status, Design
Reviews, Acceptance Reviews, etc.
Implement a Formal Status Reporting and
Information System to upper Management

Madauss@2005
Project Management
Recommended
Project Management Literature
Kerzner, Project Management & Study Guide, 8th

Edition
Madauss, Projektmanagement, 7th Edition, 2005,
German
Verzuh, The Fast Forward MBA in Project
Management, 1999
Terry, Principles of Management, 7th Edition
ESA, Space Project Management, ECSS-M Series
PMI, PMBOOK

Madauss@2005

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Project Management

IMPRS, Katlenburg-Lindau, 23-25 May 2005

IMPRS, Katlenburg-Lindau, May 2005 2

Defined Start and End: From Goal Setting to

IMPRS, Katlenburg-Lindau, May 2005 4

IMPRS, Katlenburg-Lindau, May 2005 5

Specification - Development - Users -

SCR - System-Concept Review CDR - Critical Design Review

IMPRS, Katlenburg-Lindau, May 2005 6

IMPRS, Katlenburg-Lindau, May 2005 7

Top Down versus Bottom Up

Top Down Approach

IMPRS, Katlenburg-Lindau, May 2005 8

Major Review & Decisions Milestones

IMPRS, Katlenburg-Lindau, May 2005 9

Consideration of Life Cycle Costs

2. Identification of Cost Drivers

3. LCC calculation and Optimization

IMPRS, Katlenburg-Lindau, May 2005 10

Required Investment (I)

All three Factors are of great importance to the Business

IMPRS, Katlenburg-Lindau, May 2005 11

Consideration of Life Cycle Costs

4. Cost related Design Optimization

5. Development of Cost Targets

6. Identification of Cost Drivers

7. Continues Design To Cost (DTC) Analysis

8. Development of Optimal DTC Solutions

IMPRS, Katlenburg-Lindau, May 2005 12

IMPRS, Katlenburg-Lindau, May 2005 13

Management Control Loop (Feedback)

BASELINE PLAN IMPLEMENT

ANALYZE COMPARE CONTROL

IMPRS, Katlenburg-Lindau, May 2005 14

Project Control Methodologies

IMPRS, Katlenburg-Lindau, May 2005 15

Structuring The Project

IMPRS, Katlenburg-Lindau, May 2005 16

Implement Work Breakdown Structure

Level 2: Systems of the Project

Level 3: Subsystems of the Project

Level 5: Work Packages or Components

IMPRS, Katlenburg-Lindau, May 2005 17

100 200 Supply of 300Supply of 400 Supply of 500 Satellite

PM 210 1st Stage Payload TT&C Station Tracking

Launch Campaign Interface Telemetry Relay

IMPRS, Katlenburg-Lindau, May 2005 18

200 Mechanical 800 500 275 775 +25

320 Power Converter 400 350 150 500 - 100

GRAND TOTAL OF THE 2 100 1 520 665 2 185 - 85

Always apply the rule of KISS = Keep It Simple Stupid !!!

Work Package Manager

Work Package Input/Output

IMPRS, Katlenburg-Lindau, May 2005 22

B A P P R O V A L R E S P O N S i B I L IT Y G PRO JECT E LAST SCHEDULE CHANGE

IMPRS, Katlenburg-Lindau, May 2005 23

IMPRS, Katlenburg-Lindau, May 2005 24

Status Monitoring And Control

Comparison of Planned and Actual