Annex C

REPUBLIKA NG PILIPINAS
REPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION

BIDS AND AWARDS COMMITTEE

Request for Quotation

Date:
Quotation No.

To all Eligible Suppliers:

I. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the
Terms and Conditions of this RFQ, and submit your quotation duly signed by your
representative not later than ____(date) ____ at _____(name of school)_____ ,
(address, district & division) . For more information please call ___(Name of school) at
Telefax Nos.: ____________________. Prospective supplier shall be responsible
to verify the quoted items from above-stated School and Telephone No/s.
_____________________.

(Sgd.) _________________
BAC Chairperson

Statement of
Compliance
Lot
No.
ITEMS & DESCRIPTION QTY Packaging (State Comply UNIT PRICE
or Not
Comply)
Supply and Delivery of food stuff
requirements for the School-Based
Feeding Program for SY 2013-2014 of
________(name of school)___________

1 Vegetables & other food items

Budget : Php
(see attached Annex A for Items in this
lot)
Packed by qty.
2 Grocery Items See as required
Budget : Php
Annex (see Schedule
(see attached Annex B for Items in this
A-C of
lot)
Requirements)
3 Fish, Meat and Poultry
Budget : Php
(see attached Annex C for Items in this
lot)

Delivery: __(indicate terms)______

This is to submit our price quotations as indicated above subject to the terms and conditions
of this RFQ.

Suppliers Company Name: TIN No.:

Address:
Telephone No.: Fax No.: e-mail:
Suppliers Authorized
Representative Signature
over Printed Name: Date:
 Request for Quotation No.10-__-___

II. Terms and Conditions

A. Submission of Requirements
1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee
(BAC) at (Name and complete address of school)_______.
2. Supplier shall submit the following requirements:

a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must
be accomplished by supplier.

3. For submission prior to Award

a. 1) Valid Mayors Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate.
Bidders failure to submit such documents within three (3) calendar days from receipt by the bidder of
notice shall be ground for disqualification.

B. Award
The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after
evaluation by the BAC.

C. Delivery
1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure the
quality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a
staggered basis : (_indicate here quantity and mode of delivery (e.g. weekly, every two weeks, etc. depending
on the storage capacity of the school)
2. Deliverables shall be delivered to the School site, (name and complete address of school) hereto defined as
Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon
receipt and final acceptance of the Goods at Project Site.
3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following
documents to the Purchaser:

i. Original and 4 copies of the Suppliers Invoice showing the Goods description, quantity, unit price, and total
price.
ii. Original and 4 copies of Delivery Receipts
iii. Original Statement of Accounts
iv. Approved Purchaser Order
v. Warranty Certificate, if applicable.

For the purpose of these conditions, Purchasers representative at the Project Site is (Name and
designation of authorized representative) .

D.Evaluation of Quotations
Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission
2. Compliance with Technical Specifications
3. Price

E. Instructions
1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in
accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to
comply with this provision shall be ground for cancellation of the award or purchase order issued to the
supplier.

2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt
of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier.
Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in
the delivery of the requesting agencys requirements, all defaulting suppliers shall be precluded from proposing
or submitting substitute quotation(s) or item(s).

3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in
the purchase order shall be disqualified from participating in DepED or any of DepED units future procurement
activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-
A against the supplier.

4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to
liquidated damages for delayed deliveries.

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Request for Quotation No.10-__-___

5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.

6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers
of the imported equipment purchased shall be submitted by the supplier to the Department of Education.

7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per
revenue regulation(s) of the Bureau of Internal Revenue.

F. Packing
The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during
transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and
quantity per package with the name of the Purchaser and marked Not for Sale Government Property

Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1)
Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where
manufactured), 6) License to operate number, if applicable.

G.Inspection
1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and
the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the
account of suppliers.

2. For the purpose of this condition, Purchasers representative at Project Site is (name and designation of
authorized representative)____.

H. Liquidated Damages

A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as
liquidated damages for every day of delay of the delivery of the purchased Goods.

I. Warranty
Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment
reckoned from date of acceptance of the Goods at Project Site.

J. Payment
One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at
Project Site and submission of the documents provided under C. Delivery.

After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you
on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days
reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on
Purchase Order shall be accepted by us at any time before expiration of this period.

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Request for Quotation No.10-__-___

RFQ Annex A

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 1 : Vegetables and Other Items

Item Quantity Quantity Unit Cost Total

(in grams) (in kilos)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40

Prepared by: Approved by:

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Request for Quotation No.10-__-___

____________________________ ______________________________

RFQ Annex B

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 2 : Grocery Items

Item Quantity Quantity Unit Cost Total

(in grams) (in kilos)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40

Prepared by: Approved by:

____________________________ ______________________________
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Request for Quotation No.10-__-___

RFQ Annex C

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 3 : Fish, Meat and Poultry

Item Quantity Quantity Unit Cost Total

(in grams) (in kilos)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40

Prepared by: Approved by:

____________________________ ______________________________

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