Job Descriptions

Law Firm General Manager

Business managers operate on all levels of the corporate structure.

Business Managers are required to have uncanny leadership skills and provide corporate
direction to all employees through coaching, operations knowledge and business
directives as indicated by senior managers and the enterprise goals. The job requires
impeccable work ethic, precise attention to detail and experience in working with the
marketing and business development team.

Responsibilities:

1. Law firm office manager runs the day-to-day administrative operations of a law
firm.

2. Directly supervises the firm's technical and legal support teams.

3. Responsible for coordinating new case assignments.

4. Manages the office budget and manages vendor, partners and client relationships.

5. Developing and implementing office initiatives and assuring that the office
remains compliant with regulations

6. In charge of case assignment

7. Ensuring that employee workload is fair and balanced

8. Handles all human resources issues

9. Generates reports in relation to administrative and budgetary issues. He manages

hiring and payroll.

10. Formulating policies.

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11. The General Manager will conduct a 'Training Workshop' at the beginning of
each season for all employees.

12. The General Manager will have full supervisory control over employees.

13. The General Manager will recruit, hire and train other personnel for permitted
areas and resolve personnel problems, will handle complaints, infractions, etc.,
which are referred to him/her and take necessary action to resolve these
situations.

14. The General Manager will ensure public relations are handled in a courteous and
professional manner, both from oneself and other employees.

15. The General Manager will assist and participate in all phases of fee collection and
maintenance as needed, process and maintain all records regarding revenues and
provide reports as instructed.

16. The General Manager’s major job is to cultivate the business he works for
through the direction of its advertising strategy and commerce directive.

17. Performs his duties by forecasting a financial plan for the corporation and levels
its resources to best congregate those requirements through growing communal
responsiveness of the business and recruiting new clientele for its goods. The
objective is to raise additional funds than the overhead to operate the business
thus generating revenue.

18. A General manager is in charge stating the company’s advertising policy and how
it is performing with deference to sales and customer service status

19. General Managers must also review the long-standing productivity of the
company.

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 Business development & Marketing Manager

In the field of commerce, the specialist area of business development comprises a number
of techniques and responsibilities which aim at attracting new customers and at
penetrating existing markets.

Responsibilities:

1. Coordinate the Firm mailing process which includes working with Partners and
Associates to reformat documents and get approval.

2. Generating reports from data.

3. Performing other marketing duties as assigned.

4. Acquiring new accounts for a company. This involves presenting one's credentials
and core competencies to prospective clients and making presentations.

5. Securing additional work from existing clients.

6. Manages all Advertising Media, such as Website, Brochures.

7. Provide regular, daily feedback to corporate regarding market conditions, new

product requirements, applications, problems, successes, competition, etc.

8. Provide periodic training of personnel on the new product or packages .

9. Call upon major prospective clients.

10. Be equally involved in lead generation, client contact, and pre-and post sales
activities.

11. Interact regularly with the General Manager to ensure consistency of message and
potential shared business development opportunities with distributors

12. Manage expenses of department

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 13. Provide leadership in adherence to and compliance with the company’s integrated
department.

14. Provide feedback, reporting to the General Manager.

15. Pre-sales Activities: Assisting with sales proposals, tender responses, and
demonstration to prospective customers and discussing with them concerning the
ways in which the packages can be used to meet their requirements.

16. Attendance at conferences and exhibitions.

17. Presentations at seminars.

18. assessment of marketing opportunities and target markets

19. intelligence gathering on customers and competitors

20. generating leads for possible sales

21. advising on, drafting and enforcing sales policies and processes

22. follow-up sales activity

23. formal proposal and presentation management and writing

24. pitch and presentation rehearsals

25. business model design

26. Account planning and performance monitoring.

27. The Marketing Manager develops pricing strategies with the goal of maximizing
the firms’ profits or shares of the market while ensuring the firm’s customers are
satisfied.

28. The Marketing Manager must oversee product development in order to develop a
marketing strategy.

29. The Marketing Manager monitors trends that indicate the need for new products
and services.

30. proposition development and campaign development

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31. Business development involves evaluating a business and then realizing its full
potential, using such tools as:

• Marketing

• Information management (sometimes conflated with knowledge

management)

• Customer service

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 Legal Billing Coordinator

Responsibilities:

1. Ability to effectively interact and communicate with attorneys, secretaries, and

clients.

2. Review and verify accuracy of billing and supporting documentation as required.

3. Research and respond to inquiries regarding billing issues and problems.

4. Create billing schedules and various other billing analyses as required.

5. Creates and prints final client billing.

6. Ensures strict confidentiality at all times.

7. Assists with special projects as needed.

8. Prepare profit and loss statements and monthly closing and cost accounting
reports.

9. Compile and analyze financial information to prepare entries to accounts, such as

general ledger accounts, and document business transactions.

10. Establish, maintain, and coordinate the implementation of accounting and

accounting control procedures.

11. Analyze and review budgets and expenditures.

12. Monitor and review accounting and related system reports for accuracy and
completeness.

13. Prepare and review budget, revenue, expense, payroll entries, invoices, and other
accounting documents.

14. Analyze revenue and expenditure trends and recommend appropriate budget
levels, and ensure expenditure control.

15. Explain billing invoices and accounting policies to staff, vendors and clients.

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 16. Resolve accounting discrepancies.

17. Recommend, develop and maintain financial data bases, computer software
systems and manual filing systems.

18. Supervise the input and handling of financial data and reports for the company's
automated financial systems.

19. Interact with internal and external auditors in completing audits.

20. Other duties as assigned.

Additional Responsibilities:

• Develop the annual operating budget and consult with departmental management
on the fiscal aspects of program planning, salary recommendations, and other
administrative actions.

• Provide accounting policy orientation for new staff.

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 Executive Secretary

The Executive Secretary provides high-level administrative support by conducting

research, preparing statistical reports, handling information requests, and
performing clerical functions such as preparing correspondence, receiving visitors,
arranging conference calls, and scheduling meetings. The Executive Secretary may
also train and supervise lower-level clerical staff members.

Responsibilities:

1. The Executive Secretary prepares invoices, reports, memos, letter, financial

statements and other documents, using word processing, spreadsheet, database, or
presentation software.

2. The Executive Secretary answers phone calls to appropriate parties or takes

messages. In some cases they are able to answer the message.

3. The Executive Secretary conducts research, compile data, and prepare papers for
consideration and presentation by executives, committees and boards of directors.

4. The Executive Secretaries are expected to attend meetings to record the minutes.

5. The Executive Secretaries greet visitors and determines whether they should be
given access to specific individuals.

6. The Executive Secretaries read and analyze incoming memos, submissions, and
reports to determine their significance and plan their distribution.

7. The Executive Secretaries perform general office duties, such as ordering

supplies, maintaining records management database systems, and performing
basic bookkeeping work.

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8. The Executive Secretary files and retrieves corporate documents, records, and
reports.

9. The Executive Secretary opens, sorts, and distributes incoming correspondence,

including faxes and emails.

10. The Executive Secretary makes the travel arrangements for executives.

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 Legal Secretary

Legal Secretary performs secretarial duties utilizing legal terminology, procedures, and
documents. The Legal Secretary prepares legal papers and correspondence, such as
summons, complaints, motions, and subpoenas. They may also assist with legal
research.

Responsibilities:

1. Opens, scans or reads and distributes mail; composes official correspondence for
supervisor’s signature, disposes of routine correspondence.

2. Screens telephone calls; provides information or refers callers to appropriate staff

members; answers inquiries.

3. Receives visitors; answers inquiries personally or refers to appropriate official.

4. Arranges for special conferences and meetings; maintains supervisor’s calendar,

advising of commitments; arranges for travel itinerary and accommodations;
prepares and submits travel claims and expense account.

5. Independently researches, assembles and summarizes material, information and

data for administrative board or commission consideration and action; takes and
transcribes dictation of confidential, technical or legal material requiring a high
degree of accuracy; records and transcribes proceedings of meetings and
conferences.

6. Supervises administrative or clerical assistants.

7. The Legal Secretary prepares and processes legal documents, such as summonses,
subpoenas, complaints, appeals, motions, and pretrial agreements.

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8. The Legal Secretary mails, faxes, or arranges for delivery of legal correspondence
to clients, witnesses, and court officials.

9. The Legal Secretary is responsible to receive and place telephone calls. They
must schedule and make appointments for themselves and other members in the
firm.

10. The Legal Secretary must make photocopies of correspondence, documents, and
other printed matter.

11. The Legal Secretary organizes and maintains the law libraries, documents, and
case files.

12. The Legal Secretary assists attorneys in collecting information such as

employment, medical, and other records.

13. The Legal Secretary attends legal meetings, such as client interviews, hearings, or
depositions, and takes notes.

14. Then the Legal Secretary must draft and type office memos.

15. The Legal Secretary reviews legal publications and performs database searches to
identify laws and court decisions relevant to pending cases.

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 Lawyers

The Lawyer has two rules in his job function for humanity. He must serve as both an
advocate and an advisor.

Responsibilities:

1. The Lawyer working as an advocate must speak for his client in court procedures
presenting supportive evidence to prove innocents.

2. The Lawyer working as an advisor must counsel their clients on their legal rights
and obligations.

3. The Lawyer who is often referred to as an attorney interprets the law, applies the
law, to specific situations and may draft new laws.

4. The Lawyer normally does a lot of researching on precedents, which are similar to
the case of the client, and an earlier interpretation has helped a previous client win
the case.

5. Follow up with their client. Informing them on recent changes.

6. The Lawyer must also be ready to combat a rebuttal for the opposing attorney
who uses similar cases where the subject lost the case. The Lawyer depends on
many sources for his information such as:

• Law Libraries

• Public documents

• Computer databases

• The Internet

• Eye witness testimony

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