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    Shipping Documents

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    mohamad175
    A shipping document is required by law to accompany shipments of dangerous goods. It identifies the goods being transported and provides key information such as the shipping name, class, UN number, quantity, and emergency contact details. The document must be kept for 2 years. While no specific form is mandated, international shipments by air or sea may have additional requirements. Exemptions from documentation exist for small quantities or special provisions. Carriers are permitted to use the same document for extended periods as long as the information remains accurate.

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    Shipping Documents

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    mohamad175
    448 views3 pages
    A shipping document is required by law to accompany shipments of dangerous goods. It identifies the goods being transported and provides key information such as the shipping name, class, UN number, quantity, and emergency contact details. The document must be kept for 2 years. While no specific form is mandated, international shipments by air or sea may have additional requirements. Exemptions from documentation exist for small quantities or special provisions. Carriers are permitted to use the same document for extended periods as long as the information remains accurate.

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    A shipping document is required by law to accompany shipments of dangerous goods. It identifies the goods being transported and provides key information such as the shipping name, class, UN number, quantity, and emergency contact details. The document must be kept for 2 years. While no specific form is mandated, international shipments by air or sea may have additional requirements. Exemptions from documentation exist for small quantities or special provisions. Carriers are permitted to use the same document for extended periods as long as the information remains accurate.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    448 views3 pages

    Shipping Documents

    Uploaded by

    mohamad175
    A shipping document is required by law to accompany shipments of dangerous goods. It identifies the goods being transported and provides key information such as the shipping name, class, UN number, quantity, and emergency contact details. The document must be kept for 2 years. While no specific form is mandated, international shipments by air or sea may have additional requirements. Exemptions from documentation exist for small quantities or special provisions. Carriers are permitted to use the same document for extended periods as long as the information remains accurate.

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    © All Rights Reserved
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    Download as pdf or txt
    of 3

    Dangerous Goods

    TP 9554E
    Volume 2

    Advisory Notice
    SHIPPING DOCUMENTS
    What is a shipping document?
    A shipping document is defined as a document that relates to dangerous goods that are being
    handled, offered for transport and transported and that contains the information required by
    Part 3, Documentation, relating to the goods but does not include an electronic record.

    What is the purpose of a shipping document?


    A shipping document identifies dangerous goods being handled, offered for transport or transported.
    It provides the shipping name, class, UN number, packing group, quantity and other relevant
    information. It also indicates the phone number where a person could provide technical information
    on the dangerous goods and, in certain cases, the emergency response plan reference number and
    the telephone number to activate the plan.

    When is a shipping document required?


    The Transportation of Dangerous Goods Act, 1992 and Part 3 of the Transportation of Dangerous
    Goods (TDG) Regulations require that shipments of dangerous goods be accompanied by a shipping
    document. Copies of the shipping document may be transmitted electronically to other parties
    involved in the handling, offering for transport or transporting of dangerous goods but a paper copy
    of the shipping document must accompany the dangerous goods at all times. The shipper must
    complete the shipping document before the carrier takes possession of the dangerous goods and
    give the completed document to the carrier. The carrier must, in turn, give the shipping document
    to the next carrier until the dangerous goods arrive at destination.

    Must a shipping document be on specific form?


    There is no requirement to use a specific form. The only requirements that exists concerns
    dangerous goods transported by aircraft. In these cases, the shipping document must show the
    required information from the International Civil Aviation Organization Technical Instructions
    (ICAO Technical Instructions) on a document that has, on the left and right margins, red hatchings
    that are oriented to the left or to the right.

    Are additional documents required?


    Rail shipments require an additional document called a consist. A consist identifies numerically the
    location of the railway vehicles that contain dangerous goods in a train. It is kept with the shipping
    document (refer to section 3.3).
    Are there any additional requirements pertaining to documentation?
    The location of the documents, during transport, is specified for every mode of transport.
    The shipping document must be kept for 2 years by the persons involved in the handling, offering
    for transport or transporting dangerous goods (some exceptions apply). The documents may be
    stored electronically.
    Transport Transports
    Canada Canada
    Are there any circumstances where a shipping document is not required?
    A shipping document may not be required where the TDG Regulations have provided relief from
    documentation. These exemptions from documentation may be found in some Special Cases in
    Part 1, (i.e. limited quantities) and Special Provisions in Schedule 2 (i.e. Special Provision 32 for
    molten sulphur).

    How must the UN number be displayed on a shipping document when


    describing the dangerous goods?
    The TDG Regulations states that, the UN number required in the description of each of the
    dangerous goods may be included in the shipping document either after the class or before the
    shipping name. For example:

    GASOLINE, Class 3, UN1203, PG II; or


    UN1203, GASOLINE, Class 3, UN1203, PG II

    It is important to note that the UN number must always be placed before the shipping name on
    shipping documents required by the ICAO Technical instructions or by the IMDG Code.

    Must the date shown on the shipping document be different than the actual shipping
    date?
    The TDG Regulations states that the date shown on a shipping document corresponds to the date
    the shipping document or an electronic copy of it was prepared or was first given to a carrier. It is
    wrong to think that the date of actual shipping date must always appear on the shipping document.

    Carriers may travel long distances and their trips may last for days or weeks at a time. The shipping
    document remains valid during this period as long as the information on the shipping document
    remains accurate.

    For example, a carrier delivering propane can prepare a ‘permanent’ shipping document and use
    it indefinitely. In that case, if the quantity of dangerous goods or the number of small means of
    containment changes during transport, the carrier must show on the shipping document or on a
    document attached to the shipping document the change in the quantity of dangerous goods or the
    number of small means of containment.
    How about international shipments?
    The TDG Regulations permit shipping documents to be prepared in accordance with other
    Regulations for international shipments. However, refer to the Transportation of Dangerous
    Goods Regulations for additional requirements to be included on the document, such as emergency
    response plan information.
    • For international marine shipments: The consignor may complete the shipping document
    in accordance with the International Maritime Dangerous Goods Code (IMDG Code),
    and certain requirements from Part 11, Marine of the TDG Regulations.
    • For international road or rail shipments from the United States: The consignor may
    complete the shipping document in accordance with the Code of Federal Regulations,
    Title 49 (CFR 49) and certain requirements from Part 9, Road, and Part 10, Rail of
    the TDG Regulations.

    The attached sample shipping document can be used for most Canadian shipments of
    dangerous goods.

    2
    This advisory notice provides a general outline of the documentation requirements.
    For specific information, the Act and Regulations must be consulted.

    SHIPPING DOCUMENT
    Destination(City-Town) Consignor
    Name: Name:
    Address: Address:

    Name of carrier Prepaid Collect Transport unit no.

    Point of origin Shipping date Shipper’s no.

    REGULATED DANGEROUS GOODS 24 HOUR NUMBER :


    ERP reference & telephone number :

    Shipping name Class Class UN Packing Quantity Packages


    (technical name) if applicable primary subsi- number group requiring
    diary labels

    THIS IS TO CERTIFY THAT THE ABOVE NAMED ARTICLES ARE PROPERLY CLASSIFIED, DESCRIBED, PACKAGED, MARKED
    AND LABELLED AND ARE IN PROPER CONDITION FOR TRANSPORTATION ACCORDING TO THE TRANSPORTATION OF
    DANGEROUS GOODS REGULATIONS

    SPECIAL INSTRUCTIONS

    NON REGULATED GOODS


    Packages Description of articles Weight

    Received in apparent good order


    Consignee’s signature Shipper’s signature
    Received above in apparent good Driver’s signature Drivers’ no.
    order

    Please note that this sample shipping document contains some information that is not required in the
    TDG Regulations. The additional information, however, reflects current industry practices.

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