USSP - Common Registration - User Manual V1.0

Unified Shram Suvidha Portal
User Manual for Common Registration for EPFO & ESIC-

Version 1.0
Ministry of Labour & Employment

Government of India
REVISION HISTORY
VERSION R EVISION REVISION BY REVIEWED BY DESCRIPTION

DATE
1.0 24-Apr-2018 Silvertouch Tecnologies Sh. D P Singh, Consultant Initial Copy
Ltd MoLE
Unified Shram Suvidha Portal Page 1 of 50

Table of Contents…
1 Introduction ........................................................................................................................3
2 Login ...................................................................................................................................3
2.1 Sign Up ...............................................................................................................................4
2.2 Forgot Password .................................................................................................................5
3 Home Page/Dashboard .......................................................................................................6
4 Logged – In User Information ...............................................................................................7
4.1 Language Section ................................................................................................................7
4.2 Logged-In User ....................................................................................................................8
4.3 Switch User .........................................................................................................................8
4.4 Sign Out ..............................................................................................................................8
5 Header Options ...................................................................................................................9
5.1 Home ..................................................................................................................................9
5.2 Know Your LIN ....................................................................................................................9
6 Manage Profile.................................................................................................................. 10
6.1 Personal Details ................................................................................................................ 12
6.2 Update Address................................................................................................................. 13
6.3 Update eContacts .............................................................................................................. 14
6.3.1 Add eContacts ..................................................................................................................... 15
6.3.2 List eContact........................................................................................................................ 15
6.3.3 Delete e-contact.................................................................................................................. 16
6.3.4 Verify e-Contact .................................................................................................................. 17
6.3.5 Make Primary ...................................................................................................................... 19
6.4 Update Identifiers ............................................................................................................. 20
6.4.1 Add Identifier ...................................................................................................................... 20
6.4.2 Delete Identifier .................................................................................................................. 22
6.4.3 Verify Identifier ................................................................................................................... 22
7 Registration ...................................................................................................................... 23
7.1 Registration for EPFO /ESIC ............................................................................................... 23
7.1.1 Common Registration form for ESIC & EPFO ...................................................................... 24

1 Introduction
The Unified Shram Suvidha Portal is developed to facilitate reporting of Inspections, and submission
of Returns. The agencies and establishment will be able to register & apply for ESIC and EPFO. This
document illustrates registration process for the user / establishment and registration process for
ESIC and EPFO.
This manual is intended for the use of Registered Users who wants to register with ESIC1and EPFO2.
2 Login
Enter site URL in the address bar of your internet browser and press enter key.
Login screen will be displayed.
To login with USSP, enter User Id and Password, enter verification code as displayed and click
Click to rearrange all the details you have written in login form,
Enter User Id, Password and Verification Code as displayed
Click to sign in
Click to rearrange all the details
Figure 2-1
1
Employees’ State Insurance Corporation
2
Employees' Provident Fund Organization

2.1 Sign Up
User can sign up / register in two ways:
Click link
Or click link given on top right side corner of the login page
Click to
signup
Click to sign up
Figure 2-2
To sign up enter the following details:
 Name
 Email
 10 Digit Mobile No
 Verification Code as displayed
Click to create your account
Click to rearrange all the details you have written in login form

2.2 Forgot Password
Click in case of forgotten password
Enter the following details:
 Enter your User ID
 Verification Code
 Click to submit the details
 Click to discard action
Click to discard
Click to get password action
Figure 2-3
The following message will be displayed:
Click to close the message
Figure 2-4

3 Home Page/Dashboard
Figure 3-1
Dashboard displays:
- Dashboard
- Language selection
-switch role (you can select role if multiple roles are assigned)
-logout

-Know your LIN
-Know your minimum wages
-Menu
-Registration Forms
- Forms under process
-Linked establishments
-Notifications
4 Logged – In User Information
Figure 4-1
4.1 Language Section
Click the language dropdown menu to change the language i.e. in English,
Hindi, and Gujarati or any other regional language.
Click to change language
Figure 4-2

4.2 Logged-In User
Click to get the login user details, to change password and update
profile and assign default role
Click to get the login user details, to change

password and update profile
Figure 4-3
4.3 Switch User
Click to switch user role
Click to switch user role

Figure 4-4
Select available Roles assigned to you to change Role activities
4.4 Sign Out
Click to sign out from the system
Figure 4-5
Click to sign out

5 Header Options
Figure 5-1
5.1 Home
Click to go to go to Dashboard/Home
Click to go to
dashboard/home
Figure 5-2
5.2 Know Your LIN

Click to know your LIN
To get your LIN enter the following details:
 Establishment Name
 Select Country from dropdown menu
 Select State from dropdown menu
 Select District from dropdown menu
 Locality/City/Village/Town
 Premise Number/Name
 Sub Locality/Street/Colony Name\
You can also get your LIN by entering following details
 Select your Identifier registered with LIN from dropdown menu
 Enter Values of selected Identifier

 Verification Code
Click to get the LIN
Click to cancel all the changes
Click to get LIN

Click to cancel
Figure 5-3
Note: If user hasn’t registered your establishment with Labour Identification Number, then Login or
Sign Up for Unified Shram Suvidha Portal account for LIN Registration.
6 Manage Profile
After successful login registered user can navigate to Manage profile page. This page allows register
user to view and modify his/her personal profile.
There are two ways to manage profile
 You can go to top where the login user information is displayed and click
Click

Click to update profile
Figure 6-1
In manage profile there are 4 tabs as follows:
 Personal Details
 Update Address
 Update eContacts
 Update Identifiers
Figure 6-2

6.1 Personal Details
Click tab to manage the personal details with profile picture
Enter the following information:
 Name
 Select Date of Birth by clicking on icon
 Nationality
 Select Gender by clicking on radio button:
 Click Registered as EA Employee checkbox if you want to register as EA Employee
 To update profile picture click link
Note: The picture should be in JPEG or PNG format with maximum of 250X250 pixels.
 Click to update personal details
 Click to close manage profile page
 Click to continue with next tab

Click to close the
page
Click to update
Figure 6-3 profile
6.2 Update Address
Click to update address
Enter the following information:
Name will be displayed automatically
 Select Country from dropdown menu
 Select State from dropdown menu
 Premise Number/Name
 Sub Locality/Street/Colony Name
 Locality/City/Village/Town
 Select District from dropdown menu
 Area Code/Pin Code
 Geographical co-ordinates
Click to get the Geographical co-ordinates for entered address from

Google maps. System fetches the Latitude and Longitude automatically.

Figure 6-4
 Click to update address details
 Click to close manage address detail page
 Click to move to next tab
 Or click to move back to previous tab
6.3 Update eContacts
Click to update contacts
To update contacts enter the following information:
 By default the name of logged-in user name will be displayed automatically
 Select eContact from dropdown menu
 Enter value according to eContact you have selected

6.3.1 Add eContacts
Click to add eContacts
 Click to add eContact
 Click to rearrange all the details you have written update eContacts form
Click to add eContacts
Figure 6-5
6.3.2 List eContact
The details will be displayed with following column headings:
 Sr. No.
 eContact Type
 Value
 Status:
o Verified: This status will be displayed if eContact verified by you
o Unverified: This status will be displayed if eContact is not verified by you
 Primary Contact

o Primary: The eContact will be displayed as primary contact if you user makes it primary
Figure 6-6
6.3.3 Delete e-contact
 Click to delete eContact
 The following message will be displayed:
Click to delete eContacts
Figure 6-7
 Click to delete the eContact

6.3.4 Verify e-Contact
 Click to verify eContact
Click to verify eContacts
Figure 6-8
 Click to verify eContact
Figure 6-9
The Email verification link has been sent to the registered user’s email ID, Access your email id and
verifies your email ID
User will get the following email from the system

Click to verify
eContacts
Figure 6-10
Click link to verify email ID

System displays message on successful verification as:

Verified Status
Figure 6-11
6.3.5 Make Primary
Select record and click to mark specific eContact as “Primary” contact
Click to make eContacts primary
Figure 6-12
Click to make
eContacts primary
Figure 6-13

Click to verify eContact. System displays message on updating the primary eContact:
The status will be changed as verified for that particular eContact
Figure 6-14
Click to move to the next tab
6.4 Update Identifiers

User can use ID card as identifier like Adhaar No, Driving License, Insured Person No., Pan, Passport
No, UAN, and Voter Id No.
6.4.1 Add Identifier
Click to update Identifiers :
Figure 6-15
Enter the following information to update identifiers

 Name
 Select Identifier
 Identifier Value
 Name as on Identifier
Click to update Identifiers
Click to rearrange all the details you have written in forgot update identifier form
Figure 6-16
Click to make eContacts primary

 Sr.No
 Identifier Type
 Value
 Name of Identifier
 Status:
o Verified: This status will be displayed if Identifiers verified by you
o Unverified: This status will be displayed if eContact is not verified by you

6.4.2 Delete Identifier
 Click to delete Identifier
Click to delete
Identifier
Figure 6-17
 Click to delete Identifier
The status will be displayed as verified
Figure 6-18
6.4.3 Verify Identifier
Click to verify Identifier
Click to verify Identifier

Click to verify identifier
Figure 6-19
Click to delete Identifier
7 Registration
7.1 Registration for EPFO /ESIC
Using this option you can register for both EPFO as well as ESIC. This is common form for both.
Select the option from left menu:
Select from left panel.
Figure 7-1
Registration forms, if any will be displayed with following column headings:
Sr. No.
Establishment
Acts Applied For
Submitted Date

Status / Action
ESIC/EPFO Status
ESIC No.
EPFO No.
Click to apply for new registration.
Figure 7-2
Acts list will be displayed. Select Act (ESIC/EPFO)
Select both incase if you want to apply for both, click to continue registration
process
7.1.1 Common Registration form for ESIC & EPFO

You need to fill in all mandatory information. Mandatory fields are displayed with a RED Asterisk
(*).

Figure 7-3
Figure 7-4
ESIC / EPFO Registration Form displays following tabs; you can fill in the detail for the same. Fields
that are not mandated for ESIC / EPFO registration will be disabled. So, you can ignore disabled
fields in case if you are applying/registering for only ESIC;
Following tabs will be displayed:
Establishment Details
eContacts
Contact Persons

Identifiers
Employment Details
Particulars of workers
Branch/Division
Activities
Attachments
7.1.1.1 Establishment Details

Required fields are indicated by an asterisk (*):
Enter following detail:
Name of the Factory/Establishment:* - enter name of the factory or establishment
Work Place Address (Address proof required in attachment)
Address:* - enter address (including locality, sub-locality and town/village name
State:* - select state
District:*- select district
Area Code/Pin Code:*- select area PIN
Nearest Police Station:*- enter nearest Police Station
Setup Date:* select setup date from calendar ( )in DD-MM-YYYY format
Establishment Category:* - Select establishment category from dropdown as shown below
Figure 7-5

If establishment type is “Factory” then fill following detail:
Figure 7-6
Factory Licensed Under Section:* - factory licensed section
Factory License Number:* -factory license number
Issued By Authority, Place:* - license issued authority and place
Date of License Registration:* - select license registration date
Date of Trial Production, if Factory:*
PAN:*- enter 10 digit PAN number
Sector (Ownership Type):* - select sector ownership as shown below:

Figure 7-7
If Start-up, Specify Start-up Registration Number:
Start Up Number – enter startup registration number in case if it is startup
Startup Registration date:- select startup registration date from calendar( ) in DD-MM-
YYYY format
If Establishment is MSME, Specify MSME Registration Number:
MSME Number: enter MSME number
MSME Registration date: select MSME registration date from calendar( ) in DD-MM-YYYY
format
Click to proceed further to enter eContacts

7.1.1.2 eContacts
Figure 7-8
Enter Primary Email and Primary Mobile number
Select contact type from dropdown list
Figure 7-9
Enter description / value for selection and click button
Figure 7-10
Added contact detail will be displayed in grid below
Click to delete specific eContact
You can add as many eContact details as you wish
Click to continue to fill ESIC / EPFO form, Contact Persons

7.1.1.3 Contact Persons
Figure 7-11
Enter following detail:
PRIMARY MANAGER:
Select representation from dropdown list
Enter name
Select Gender
Select Date of Birth in DD-MM-YYYY format from calendar
Enter father’s name
Enter date of joining
Enter designation
Enter PAN number for the Contact
Note: For EPFO, In case of Factory [Establishment Category] Primary Manager Details , Address of
Primary Manager and EContact are Required(*) !
Figure 7-12
Enter premises number /name

Specify sub locality /street / colony name
Select state from dropdown list
Select district from list
Enter locality / city / village / town
Enter are code/pin code
Figure 7-13
Figure 7-14
Select EContact type and enter value click button to add primary manager’s eContact
PRIMARY OWNER
Enter name
Select Gender
Select Date of Birth in DD-MM-YYYY format from calendar
Enter father’s name
Enter date of joining
Enter designation
Enter PAN number for the Contact
Enter premises number /name
Specify sub locality /street / colony name
Select state from dropdown list
Select district from list
Enter locality / city / village / town

Enter are code/pin code
Figure 7-15
OTHER CONTACTS
Figure 7-16
Select Contact person’s representation from dropdown list
Enter name of the contact person
Select gender
Select date of birth of contact person
Enter contact person’s father’s name

Select effective Date and enter designation
Enter PAN number
Click to save contact person detail. Add contacts detail will be displayed with following
column headings:
Sr. No.
Contact Person Name
Representing as
Address
eContacts
Figure 7-17
You can add/edit address by selecting link
You can add/edit eContacts by selecting link
Click to delete entered record. Or Click to proceed with Identifiers

7.1.1.4 Identifiers
Figure 7-18
Select identifier type
Enter identifier value
Enter name as on identifier
Select date
Enter issued by and location
Check the checkbox to mark the same as address proof
Click to add identifier record. Added records will be displayed as shown below
Figure 7-19
Click to proceed with Employment Details
7.1.1.5 Employment Details

Enter employment details as shown below:

Employee Details Covered under EPF Act: this will be enabled if the registration is for EPFO or
Both.
Figure 7-20
Figure 7-21
Enter number of workers as on date; male, female, contract workers and other
Enter No. of Employees drawing wages Rs. 21,000 or less*
Select date since when 10/20 or more coverable employees under ESI Act, were employed for
wages *

Figure 7-22
Enter total wages paid in the preceding month to:
a) To employees employed directly by the principal employer

b) To employees employed through immediate contractor
Figure 7-23

Figure 7-24
Figure 7-25
Enter other detail:
Whether the building/premises of factory/Establishment is owned or hired
If hired or there is a change in the name of Unit/ownership
Specify if Leased from and to
Is Establishment Multinational (select value)
ESI Code number if Covered earlier:
Enter Name of Income Tax Ward/Circle/Area
Enter Maximum No. of persons that can be employed on any one day, as per License :

Specify Whether Any work/Business is being carried out through contractor/immediate
employer
Describe work Carried Out
Whether Establishment Is Working With Aid Of Power?
Click to continue with particulars of workers
7.1.1.6 Particulars of workers
Figure 7-26
Figure 7-27
You can download specific format to upload workers detail.
Click to download sample file of

employees with IP

Click to download sample file of
employees without IP
Once you download the format, fill it with employee/workers detail and upload the same.
Click to select filled in workers data file
Click to upload the file
Uploaded file will be displayed with file name, type and action
Figure 7-28
You can download uploaded file by selecting button. Click to continue

with Branch /Division details
7.1.1.7 Branch/Division
Figure 7-29

Enter Branch details like:
Premise Number/Name:*
State:*
Locality / City / Village / Town*
Sub Locality / Street / Colony Name*
District:*
Area Code/Pin Code*
Figure 7-30
Click to continue with Activities

7.1.1.8 Activities
Figure 7-31
Figure 7-32

Figure 7-33
Select Primary Business Type, Nature of work and sub category of nature of work from
dropdown
Click to continue with Attachments

7.1.1.9 Attachments
Figure 7-34
Scanned Copy of PAN:*Click to select the scanned copy of PAN and click
to upload the PAN
Attachment as Proof of Address:*
Select document from dropdown
Figure 7-35
Click to select address proof and click to upload the address proof
Date of Setup Proof Attachment:* Click to select Date of setup of proof and click
to upload the Date of setup of proof

Licence Proof Attachment:* Click to select License proof and click to
upload the license proof
Specimen Signature Attachment:* Click to select specimen signature and click
to upload specimen signature
Scanned copy of Cheque Attachment:* :* Click to select scanned copy of
Cheque and click to upload scanned copy of the cheque
Click button to save the detail
Note: Only jpeg, png, pdf file type allowed.

You can view the summary of the registration form from dashboard:

Figure 7-36

Figure 7-37
Figure 7-38

Click button to submit the registration
Figure 7-39
If you have selected ESIC option above screen will be displayed.

Select ESIC / EPFO Branch Office and ESIC / EPFO Inspection division and click to
finally submit the form.
Following screen will be displayed:
Figure 7-40
Click to Sign the Registration form Digitally!
System displays message
Figure 7-41
Click to continue. System displays message to enter PIN

Figure 7-42
Enter PIN and click button
System displays message on successfully submitting the Registration form
Figure 7-43
You will receive an email from Shram Suvidha:

Figure 7-44

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Unified Shram Suvidha Portal

User Manual for Common Registration for EPFO & ESIC-

Ministry of Labour & Employment

VERSION R EVISION REVISION BY REVIEWED BY DESCRIPTION

Unified Shram Suvidha Portal Page 1 of 50

Unified Shram Suvidha Portal Page 2 of 50

Login screen will be displayed.

Enter User Id, Password and Verification Code as displayed

Click to rearrange all the details

Unified Shram Suvidha Portal Page 3 of 50

 Verification Code as displayed

Click to create your account

Unified Shram Suvidha Portal Page 4 of 50

Click in case of forgotten password

Enter the following details:

 Enter your User ID

 Click to submit the details

 Click to discard action

Click to close the message

Unified Shram Suvidha Portal Page 5 of 50

Unified Shram Suvidha Portal Page 6 of 50

-Know your minimum wages

- Forms under process

4 Logged – In User Information

4.1 Language Section

Click to change language

Unified Shram Suvidha Portal Page 7 of 50

Click to get the login user details, to change

4.3 Switch User

Click to switch user role

Click to switch user role

4.4 Sign Out

Click to sign out from the system

Unified Shram Suvidha Portal Page 8 of 50

5.2 Know Your LIN

To get your LIN enter the following details:

 Select Country from dropdown menu

 Select State from dropdown menu

 Select District from dropdown menu

 Sub Locality/Street/Colony Name\

You can also get your LIN by entering following details

 Select your Identifier registered with LIN from dropdown menu

 Enter Values of selected Identifier

Unified Shram Suvidha Portal Page 9 of 50

Click to get the LIN

Click to cancel all the changes

Click to get LIN

There are two ways to manage profile

Unified Shram Suvidha Portal Page 10 of 50

In manage profile there are 4 tabs as follows:

Unified Shram Suvidha Portal Page 11 of 50

Click tab to manage the personal details with profile picture

Enter the following information:

 Select Date of Birth by clicking on icon

 Select Gender by clicking on radio button:

 Click Registered as EA Employee checkbox if you want to register as EA Employee

 To update profile picture click link

 Click to update personal details