Soo REPUBLIC OF THE PHILIPPINE: DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMGXE: ‘A Francisco Gold Condominiom It EDSA cor. Mapagmatal St, Diliman, Quezon City 2 e MEMORANDUM CIRCULAR No.__2005-07 —— To : ALL PROVINCIAL GOVERNORS, CITY/MUNICIPAL MAYORS, PUNONG BARANGAYS, DILG REGIONAL DIRECTORS/ FIELD OFFICERS AND OTHERS CONCERNED SUBJECT: GUIDELINES IN MONITORING THE FUNCTIONALITY OF THE LOCAL COUNCIL FOR THE PROTECTION OF CHILDREN (LCPC) AT ALL LEVELS AND FOR OTHER PURPOSES: Pursuant to DILG MC No, 2002-121 dated August'5, 2002, LGUs are encouraged to organize/reorganize their respective LCPCs per provisions of PD 603 as amended and RA B98C. The LCPC shail be responsible in pianning arc speatheading programs for children in the {ocality with the end in view of making the locality child friendly. To sustain national efforts in the locaiizetion of the National Strategic Framework for Plan Development for Children or Child 21, there is a need to make the LCPC functional. PRESENCE OF THE FOLLOWING INDICATES THAT THE LCPG IS OPERATIONAL OR FUNCTIONAL: A. Records or minutes of meetings To be active and dynamic, the LCPC must conduct regular and speciai meetings at ieast once in every two (2) months. Such meetings shall discuss or tackle program implementation strategies, issues and probiems on children that should be given utmost attention or solution and monitoring of children's P/P/As that are being implemented in the locality, B. Approved Action Plan of the LCPC with corresponding budget proposal The plan should be based on aciivities the LCPC is going to undertake as a Counci! which include, but not limited to the following 1. Preparation and updating of situationer or current database on children in their areas of jurisdiction as basis for the local planning for children. 2. Preparation of the Work and Financial Pian (WP) of the LCPC and its approval by the Sanggunian concerned: 3. Monitoring of the four (4) gifts for Children namely: (a) Local Development Plan for Children (LDPC); b) Local Investment Plan for Children (LiPC); c) Local Code for Children (LCC); ana d) Locai State of Children Report (LSCR); 4, Referral to agencies/NGOs of children in need of assistance/protection and follow-up on action taken: 5. Ensuring and monitoring of the enforcement of laws/policies for the survival, development, protection and participation of children; and 6. Monitoring and assessment of the programs, projects and activities (PPAs) on children being undertaken by the LGUs which include, but not limited to the following: 3, Early childhood education, i.e, establishment or improvement of the standara daycare centers, recruitment of trained/capacitated daycare workers, etc.; ». Elimination of all forms of child abuse/worst forms of chiid labor;“ ntion of juvenile delinquency and operationalization of justice system lidren In the local th and nutrition program, i.e. Immunization, salt iodization, feeding programs, nt;supplementation, etc.; for pregnant and lactating mothers; infrastructures like children's playground, children's library, youth ‘Separate detention cell for women and children from adult offenders, jing the family, such as parental care and guidance, family week |, parent education; ater supply; ition Program; and Prevention Program. hildrén’ Report which the local chief executive (LCE) shall deliver every of evary year in celebration of Children’s Month. itles undertaken not reflected in the LCPC’s Action Plan. ‘absemplishment report of the LCPC must include the end results of.the activities a % of Reduced Infant Mortality Rate (IMR), % of Reduced Materal Rate (MMR), % of increase access to services, % of increase access to proved quality of education, decreased number of malnourished — / children, absence of street children / child abuse cases and trafficked of increase in the number of students who passed the qualifying exam. ag bos : : ALUATION iffer-Agency Monitoring Task Force (IMTF) g created in every level (Municipal, City, Provincia/HUC and Regional) to te the functionality of the LCPC. eo ae DILGIMLGOO + aes) G/M Social Welfare & Dev't: Officer C/M Planning Officer C/M Health Officer. DILG ProvineiallHUC Director HUG Social Welfare & Dev't. Officer VHUC Health Officer Provinglal]HUG Planning Officer DILG Regional Director NEDA Regional Director DSWD Regional DirectorDepEd Regional Director DOH Regional Director NNC Regional Director B. Documents to be submitted 4) Barangay Council for the Protection of Children (BCPC) “The BCPC shall prepare/submit the following documents to the City/Municipal IMTF: a. Reports/Minutes of meetings: -- -~ : -Action Plan with corresponding budget proposal; - 2 Brgy, Ordinance providing funds for BCPC or brgy. budget indicating funds for BCPC; and 4. Sangguniang Barangay Ordinances and Resolutions issued on children's concerns 2) City/Municipal Council for the Protection of Children (C/MCPC) “The C/MCPC shall prepare! submit the following documents to the Provincial IMTF a. Reports/ Minutes of Meetings; b. Action plan with corresponding budget proposal; ©) Sangguniang Panlungsod Bayan Ordinance providing funds for CIMCPC or city/municipal budget indicating funds for the C/MCPC: d. Ordinances and other City/Municipal issuances concerning children; and fe. Accomplishment Report 3) ProvincialHighly Urbanized City Council for the Protection of Children (PIHUCCPC) |The PIHUCCPC. shall prepare/submit the following documents to the Regional IMTF: a, Reports/ Minutes of Meetings; b. Action plan with corresponding budget proposal © Sangguniang Panlungsod/Panlalawigan Ordinance providing funds for PIHUCCPC or Provincial/City budget indicating funds for the P/HUC CPC; a. Ordinances and other Provincial/HUC issuances concerning children; and e. Accomplishment Report. ©. Process 4) City/ Municipal Inter-Agency Monitoring Task Force (IMTF): The G/M IMTF shall: a. Review the documents; * Bevluste’ rate the reports of the BCPC based on the standard rating provided herein oe eve talth Ine concemed bray. officials for foed backing on the strengthsiveaknessos of the BCPC; 4. onfer with the concemed City/Municipal Mayor on the outcome of the report including their suggested recommendations; and «Submit seport to the Provincial IMTF, copy furnished the DILG City/Municipal Office. Note: In case of HUG, the report shall be submitted directly to the Regional IMTF. 2) Provincial MTF (P IMTF) The P IMTF shall: a. Review and validate the C/M IMTF report and recommendations; b. Consolidate the reports by City/Municipality; O eorteate! rate the reports of the C/MCPC based on the standard rating provided herein; di. Contes with the Governor or the HUC Mayor concerned on the outcome of the C/M IMTF report and recommendations; and ce. eabmit report to the DILG Regional Office, copy furnished the DILG Provincial Office,‘fo DILG Planning Service thru the, National Barangay Operations \aeopy fumighed RSCWC. om | Working Group (NTWG) NNC, PIA and two (2) NGOs shall review and consolidate the Regional ‘and ‘provide the’ Technical Management Committee (TMC) with the (if.validation on the report is needed, an ocular visit shall be done by [NGOs shall be identified by the NTWG. ation or rating given by the IMTF to the concerned LCPC shall not i ven before and after the foed backing conference with jgemert Committee (TMC) stialprovide a-National Situational Analysie during the Board Meeting. RATINGS. 2% 25% providing funds for LEPC. 25% Report 25% staken. based on the approved action plan 4 0's report - 10% dertaken not teflected.in. the action plan - to determine the LCPC’s degree of functionality: Rating 78% - 100% 56% - 75% below 56% Barangay CPC Work and Finainelal Plan ~~ Municipal CPC Work and Financial Plan “City CPC Work and Financial Plan ; ~ProvineiaHHUC CPC Work and Financial Plan ~ Barangay CPC Annual Report = City/Municipal GPC Annual Report = Provinclal/HUC CPC Annual ReportC. Assessment Form 1. LCPC Form 003-A — Barangay CPC Assessment Form 2. LOPC Form 003-8 — City/Municipal CPC Assessment Form 3. LOPC Form 003-C ~Provincial/HUC CPC Assessment Form D. Consolidated Assessment Form 1. LCPC Form 004-A — Barangay CPC Consolidated Assessment Form 2. LEPC Form 004-B — City/Municipal CPC Consolidated Assessment Form 3. LEPC Form 004-C — Provincial/HUC CPC Consolidated Assessment Form . Consolidated Monitoring Report 1. LCPC Form 005 ~ Consolidated Monitoring Report WHO SHALL ACCOMPLISH THE MONITORING INSTRUMENTS? A). City/Municipal IMTF shall: 1. Accomplish LCPC Form 003-A. 2. Consolidate LPC Form 003-A using Form 004-A to be attested by the Chair, Provincial IMTF. B) Provincial IMTF shall: 1. Accomplish LCPC Form 003-B. 2. Consolidate LCPC Form 003-8 using LCPC Form 004-8 to be attested by Chair, Regional IMTF. In the case of HUC, HUC IMTF shall use LCPC Form 004-C. ©) Regional IMTF shal 1. Accomplish LCPC Form 003-C. 2. Consolidate LCPC Form 003-C us 1g LCPC Form 004-C. MONITORING REPORT AND THE ROLE OF DILG Accomplished LCPC Forms 004-A, 004-B and 004-C shall be consolidated at the DILG Regional Office using LCPC Form 005 to be noted by the DILG Regional Director and shall be submitted in diskette or through ¢-mail (nboo-iInd@dilg.gov.ph) to the DILG Central Office thru the National Barangay Operations Office (NBOO) not later than April 30, 2005 and every year thereafter copy furnished RSCWC. The NBOO shall maintain and update when necessary,the list and National Summary of Functional LCPCs and furnish the Council for the Welfare of Children (CWC) a copy. Monitoring the functionality of the LCPCs for the preceding year shall be conducted every 1st quarter of every year starting 2005. However, the IMTF in all levels shall meet regularly to discuss issues and concems and resolve problems of the LCPCs. The DILG shall facilitate and provide technical assistance in the implementation of this Memorandum Circular. For compliance. / Uke ANGELO T. REYES Secretary Napier silgaeo03672 PON TLNBO0-DILG CPC FORM 001.8, (For Boras) Barangay Council for the Protection of Children (BCPC) WORK AND FINANCIAL PLAN Calendar Year Barangay_ Region Province: City/Municipality:, Program/Project/Activity Brief Description ‘Objective pel ["~ amount Funding Source Remarks | ‘Submitted by: BCPC Chairperson800-016 LCPC FORM 001-8 Forsnspaites Municipal Council for the Protection of Children (MCPC) WORK AND FINANCIAL PLAN Calendar Year_ Municipatity, Region + Province: ProgramProjectiActivity Brief Description Objective oa apg eee Remarks ‘Submitted by: MCPC ChairpersonNBOO-DLG LePc FoR 001-c (Forties) City Council for the Protection of Children (CCPC) WORK AND FINANCIAL PLAN Calendar Year City. Region = Province : Program/ProjectiActivity | Brief Description Objective AD a Remarks Submitted by: CCPC ChairpersonNB00-DLe LcPC FORM 001.0 (For Province) Provincial/HUC Council for the Protection of Children (P/HUCCPC) WORK AND FINANCIAL PLAN Calendar Year Province/HUC. Region, Srocramipren = - zi Time Funding Program/ProjectiActivity | Brief Description Objective Frey ‘Anome oy Remarks ‘Submitted by: PCPG/HUC CPC ChairpersonNB00-LCPC FORM 002.A, Region Province City/Municipality: BARANGAY. FOR THE YEAR ANNUAL REPORT BARANGAY COUNCIL FOR THE PROTECTION OF CHILDREN ialoruennice "APPROVED WORKCAND FINANCIAL PLAN Program/Project implementation ~ FUNDING. PROGRANSIPROJEGTS | OUTCOME! | s7aqyq | ACTUAL PROJECT COST | AGENCYIORGANIZATION’ | ISSUES AND Pianned | Actual | PiP/AS | Date Approved | Amount | Source | ANDACTWITIES (PPAS) | RESULT ‘Amount | Source PERSON RESPONSIBLE | CONCERNS Prepared by: “BEPC Secretariat Noted: BCPC ChairpersonNBOO4.cPC FORM 002.5, CITY/MUNICIPAL COUNCIL FOR THE PROTECTION OF CHILDREN ‘CITY/MUNICIPALITY. FOR THE YEAR, ANNUAL REPORT Region: Province : laste terrain! "APPROVED WORK AND FINANCIAL PLAN Program/Project Implementation : FUNDING PROGRAMS/PROJECTS | OUTCOME’ | craryq | ACTUAL PROJECTCOST | AGENCYIORGANIZATION! | ISSUES AND Planned [Actual | PIA | Date Approved | Amount | Source | ANDACTIVTIES (PAs) | RESULT ‘Amount Souce | PERSONRESPONSIELE | CONCERNS Prepared by: “GIMGPC Secretariat Noted: CIMCPC Chairperson1w0..cFC FORM 002-5 PROVINCIALIHUC COUNCIL FOR THE PROTECTION OF CHILDREN PROVINGEJHUG a FOR THE YEAR ANNUAL REPORT Region :_ ay "APPROVED WORK AND FRUNEAL PLN Program/Project implementation FONGING PROGRANSPROJECTS | OUTCOME! | <.,ryq | ACTUAL PROJECT COST | AGENCVIORGANIATION | SUES AND Planned [Acti PRIA [Date Approved! Anaot_[ Source | ANDACTIVIES (PPAs)| RESULT “Amount | Souee | PERSONRESPONSIBLE| CONCERNS | Propared by: PIHUCGPC Noted: PIHUC CPC ChairpersonNB00-DILG {LCPC Form 003-4, (For Barangay) MONITORING THE FUNCTIONALITY OF BARANGAY COUNCIL FOR THE PROTECTION OF CHILDREN (BCPC) ASSESSMENT FORM Barangay. Region _ Province "LEPC must conduct regular and special meetings at least once in Jevery two (2) months. Such meetings shail discuss or tackle program implementation strategies, issues and problems on children that |chould be given utmost attention or solution and monitoring of children's P/P/As that are being implemented in the community. ii. APPROVED ACTION PLAN OF THE LOPC WITH CORRESPONDING BUDGET PROPOSAL (25%) The plan should be based on activities they are going to undertake as a council, which include but not limited to the Tollowing: 1. Preparation of the Work & Financial Plan (WFP) of the LCP ‘and its approval by the Sanggunian concerned. ’b. Monitoring of the tour gifts. for Children. ©. Referral to agencies/NGOs of children in need of assistance {and protection and follow-up on action undertaken . Preparation and updating of Situational Analysis of Children in ther areas of jurisdiction. BARANGAY BUDGET ALLOCATING FUNDS FOR LcPc PrP/As (25%) Legislations are needed in order that certain programs, projects and iV ACCOMPLISHMENT REPORT BY THE LGPC TO JADDRESS CHILDREN'S CONCERNS (25%) which include: 1. Activities undertaken thet address current issues or problems State of Children Report; The milestone of accomplishments must include end results of the Jectivities undertaken, Le, % of Reduced Infant Mortality Rate(/MR). % of [Reduced Maternal Mortality Rate (MMR), % of increase access to services, ete. Degree of Functionality “Functional 76% - 100% -Semi-Functional 56% - 75% -NNon-Functional below 56% City/Municipal IMTFNa00-01L6 LEPC Form 005-5, (or ClyMunicpstty) MONITORING THE FUNCTIONALITY OF CITY/MUNICIPALITY COUNCIL FOR THE PROTECTION OF CHILDREN (C/MCPC) ASSESSMENT FORM City/Municipality, LCPC must conduct regular and special meetings at least once in jevery two (2) months. Such meetings shall discuss or tackle program limplementation strategies, issues and problems on childron that shoukd be given utmost attention or solution and monitoring of ITH CORRESPONDING BUDGET PROPOSAL (25%) The plan should be based on activities they are going to undertake as a council, which include but not limited fo the following: a. Preparation of the Work & Financial Plan (WEP) of the LCPC and its approval by the Sanggunian cancemed. ’b. Monitoring of the four gifts. for Children. °c. Referral to agencies/NGOs of children in need of assistance land protection and follow-up on action undertaken . Preparation and updating of Situational Analysis of Children in their areas of jurisdiction. BARANGAY BUDGET ALLOCATING FUNDS FOR [LCPC PIPIAs (25%) [Legislations are needed in order that certain programs, projects and ADDRESS CHILDREN'S CONCERNS (25%) which include 1. Activities undertaken that address current issues or problems lconcemning children. Likewise, the result of such intervention shall be l2ased on the situationer or current database on children,;and 2. State of Children Report; The milestone of accomplishments must include end results of the lactivities undertaken, 6. % of Reduced Infant Mortality Rate(IMR). % of Reduced Maternal Mortality Rete (MMR), % of increase access to ‘Chair, Provincial IMTF ‘Member, ProvinciallHUC IMTNe00-01L6 [LEPC Form 903-c (For ProvincerHUC) MONITORING THE FUNCTIONALITY OF PROVINCIAL/HUC COUNCIL FOR THE PROTECTION OF CHILDREN (P/HUCCPC) ASSESSMENT FORM Province/Highly Urbanized City (HUC). Region I RECORDS OR MINUTES OF MEETINGS (25%) LCPC must conduct regular and special meetings at least once in ITH CORRESPONDING BUDGET PROPOSAL (25%) The plan should be based on activities they are going to undertake as @ council, which include but not limited to the following: 8. Preparation of the Work & Financial Plan (WFP) of the LCPC ‘and its approval by the Sanggunian concemed. 'b. Monitoring of the tour gifts for Children. ©. Referral to agencies/NGOs of children in need of assistance ‘and protection and follow-up on action undertaken . Preparation and updating of Situational Analysis of Children by the areas of utsdton, TePc oR BARANGAY BUDGET ALLOCATING FUNDS FOR ILCPC PIP/As (26%) Legislations are needed in order thet certain programs, projects and activties can be ADDRESS CHILDREN'S CONCERNS (28%) which include 1. Activities undertaken that address current issues or problems Jooncemning children. Likewise, the result of such intervention shall be based on the situationer or current database on children, and 2. State of Children Report; The milestone of accomplishments must include ond results of the Jectivities undertaken, i.e. % of Reduced Infant Mortality Rate(IMR), 1% of Reduced Maternal Mortality Rate (MMR), % of increase access [Degree of Functionality “Functional -Semi-Functional -Non- Functional Prepared by: ‘Member, Regional/HUC IMTF Noted: Chai ;, Regional IMTFNBOO-LG. LLCPC Form 004.8 (For Barangay) FUNCTIONALITY OF BARANGAY COUNCIL FOR THE PROTECTION OF CHILDREN (BCPC) CONSOLIDATED ASSESSMENT FORM Asof, “TINDIGATORS” Remarks Records or Minutes of | AbProved Action | Ordinance | Accomplishment Plan of LPC | providing funds Report ee eee or eae Meetings ‘of Functionality) ex ee) (5%) z 3 oe Ss ‘Submitted by: ~~ Chalr, Gity/Municipal IMTF Attested by: Chair, Provincial INTE (tor barangays under HUCS - Chair, Regional IMT)Na00-01Le LPC Form 004-8 (For CtyMtuncpalty) FUNCTIONALITY OF CITY/MUNICIPAL COUNCIL FOR THE PROTECTION OF CHILDREN (C/MCPC) CONSOLIDATED ASSESSMENT FORM Asot, INDICATORS Remarks ‘Approved Action] Ordinance —_| Accomplishment Plan of LePC | providing funds | Report |(7/athy and Dare Records or cityimun. Minutes of Meetings (26%) (28% 25%) (2%) aE ea 3. es Se Submitted by: Chair, Provincial IMTF Attested by: Chair, Region: MTFNB00-D1LG LcPC Form 004-c (Fox Province) FUNCTIONALITY OF PROVINCIALIHUC COUNCIL FOR THE PROTECTION OF CHILDREN (P/HUC CPC) CONSOLIDATED ASSESSMENT FORM As of, Region INDICATORS. Remarks Ordinance Accomplishment | rots! Rating and Degree of| providing funds Report Funetonatty) fecords or pprover Minutes of | Action Plan of Meetings Lepc. 5%) 5% 5% 25%) ~z = = Es = Please attached comments and recommendations. Rated by: , Regional IMTF1NaCO-DILG FoRM 008 LOCAL COUNCIL FOR THE PROTECTION OF CHILDREN (LCPC) CONSOLIDATED MONITORING REPORT DEGREE OF FUNCTIONALITY - = DEGREE OF DEGREE OF én ¥ CIYAMUNICIPALITY) TOTAL SCORE | euncrionatiy | BARANGAY |TOTALSCORE| -yNononaLiry PROVINCE/HUC | TOTAL SCORE Prepared/Submitted by: Regional Focal Person on Children's Program Noted by: ~~ DILG Regional Director