EXPANDED PUBLIC WORKS PROGRAMME

NON STATE SECTOR:

PROCEDURE MANUAL

Version 1(2014/15)
EPWP Phase 3
 CONTENTS PAGE

1) How to use this Manual Pg 3

2) Chapter 1: Introduction of the

EPWP Non-State Sector Programme Pg 4

3) Chapter 2: Principles of the Non-State

Sector EPWP Wage Subsidy Pg 10

4) Chapter 3: How the Non-State Sector

EPWP Wage Subsidy works Pg 14

5) Chapter 4: Branding & Training in the Non-State

Sector Programme Pg 20

6) Chapter 5: Progress Reporting Pg 21

7) Chapter 6: Navigating the EPWP Web

Based System Pg 29

8) Chapter 7: Records Management and

Audit Requirements Pg 31

9) Chapter 8: UIF and COIDA Registration P32

10) Glossary of Terms Pg 37

11) Annexure A: EPWP NSS NGO Application guide

Annexure B: EPWP Report Form
Annexure C: Payment Claim Form
Annexure D: Beneficiary Registration Form
Annexure E: Beneficiary Agreement template with NPOs
Annexure F: Ministerial Determination
Annexure G: Code of Good Practice

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How to use this Manual
This manual is structured in such a way that users can easily find the relevant
information they need. Each chapter will focus on a specific topic. While it is useful to
read the entire manual to get a good overall understanding of how the subsidy functions,
users can also just use specific chapters to ensure they are able to complete specific
tasks they are responsible for.

Each chapter of the manual will distinguish the user of such information; the following
categories of users have been identified:
a- NPO’s that are contracted to the NSS Programme
b- Beneficiaries that have been contracted by the NPO’s in the NSS Programme
c- IDT & DPW Programme Managers
d- Provincial staff implementing the EPWP programmes
e- Service Providers who need to understand their reporting responsibilities
f- Provincial Project Management Teams supporting the EPWP in the provinces and
the National Project Management Team that plays an advisory role over the
programme.

Frequently Asked Questions (FAQs) are provided to give a better understanding

of the programme.

Note regarding Version 1 EPWP Phase 3(2014/15)

This is the first version of the implementation manual for the Non-State Sector EPWP
Phase 3 wage subsidy issued by the National Department of Public Works in April 2014.

3
Chapter 1: Introduction of the EPWP Non-State Sector Programme

Chapter summary: This chapter defines the EPWP Non-State Sector Programme and
the objectives of the programme.

Definitions Box

The Expanded Public Works Programme (EPWP) is one element within a broader DPW is the
Department of
government strategy to reduce poverty through the alleviation and reduction of Public Work it is
the custodian of
unemployment. Phase I of the Expanded Public Works Programme commenced on the Expanded
Public works
1 April 2004 and had the goal of creating 1 million work opportunities over its first Programme.
five years.

A work
opportunity is paid
Phase II (2009-2014) of the EPWP is an extension of the first phase with the work created for
an individual on an
following additions: EPWP project for
any period of time.

A full time
 The scale of the programme has increased significantly to approximately equivalent job
refers to one
four times its current scale. The programme aims to provide 4, 5 million person-year of
employment. One
work opportunities (2 million full time equivalent jobs) over the next five person year is
equivalent to 230
years. The first phase created 1.6 million work opportunities, and the target person days of
work.
was 1 million.
EPWP means the
Expanded Public
Works Programme
 A new component called the Non State Sector Programme (NSS) has been (2009 – 2014) as
approved by
introduced which uses the wage subsidy to support non state entities in Cabinet.

providing work opportunities as part of the EPWP. The Non-State sector is The EPWP Wage
Subsidy Allocation
to create 640 000 work opportunities in the next five (5) years. is a specifically and
exclusively
appropriated
budgetary
allocation to eligible
The NSS NPO Programme in EPWP Phase III (2014-2019) of the EPWP is an Non- Profit
Organisations to
extension of the EPWP Phase II NSS with the following additions: expand EPWP
work for the EPWP
target group by
implementing
 3 years multi-year contracting for NPOs EPWP programmes
to achieve a
 Focus on support to the management of the NPO and creation of networks targeted number of
FTEs.
for the NPOs. The IDT is the
Independent
 The NSS NPO Programme will not fund NPO’s already supported by the Development
Trust.
Social Sector.
 Focus of programmes grassroots community services e.g. family support
4
 and social awareness and cross cutting national issues of priority that do
not really have a departmental home for implementation e.g. youth Definitions Box

development. Beneficiary - any

person actively
working in the
1.1. Objective of the Non-State Sector NPO Programme EPWP programme

In line with the NSS NPOs Programme design, the objective of the NSS NPOs
Financial Year a
Programme is as follows: Period of 1st April –
31 March

“To trigger and stimulate development in programmes delivered by Non-

Programme Organizations (NPOs) in communities” DCOG the
Department of
Cooperative
Governance

1.2. Focus on the Creation of Work for the EPWP Target Group
NPO Non-Profit
While many projects and programmes of government create work, not all of Organisations

them are classified as EPWP. Given the wide variation of projects implemented
by government, it is not always straightforward to distinguish between EPWP MOA a contractual
agreement signed
and non-EPWP projects. by to entities with
regards to the
implementation of
the NSS
The key characteristics of EPWP projects are listed below: Programme.

a) They employ large numbers of local, low skilled, unemployed persons

PARTNERSHIP
who are willing to work, defined as the EPWP target group structured
agreement between
two entities on the
b) They are highly labour intensive: a large percentage of the overall implementation of
the programme.
project costs are paid out in wages to the EPWP target group
PMT the project
c) They provide a service to, or develop an asset for, the community management team
that plays an
oversight role over
d) Projects and programmes should not result in the displacement of the implementation
of the NSS
existing workers or in the downgrading of existing workers’ employment programme.

conditions.

For the purpose of distinguishing what work will qualify as EPWP work falling
within the Non- State Sector EPWP it has been set that:

a- Work that complies with the Ministerial Determination and the Code of Good
Practice for Special Public Works Programmes will be categorised as EPWP work
qualifying for the incentive.

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 b- In addition to the above Code, it should be noted that:
 Government employees or permanent employees of the implementing agent
will not be included in the count of the number of FTEs created
 The EPWP target group may not be paid below the daily wage rate upon which
the subsidy is based – i.e. may not be paid below R71 per person day of work
in 2014/15.
 NPO’s must use the wage subsidy allocation for wage costs of beneficiaries.

Non- State Sector NPO Targets

The target for the Non State Sector NPO Programme over five years is:

Year Overall Targets IDT Targets NYDA

(W/O) Targets
2014/15 49 660 47 660 2 000
2015/16 47 765 45 765 2 000
2016/17 56 700 53 865 2 835
2017/18 56 700 53 865 2 835
2018/19 56 700 53 865 2 835

The Memorandum of Agreement (MoA) entered between the Department of Public

Works and the IDT sets out the second phase of the Non State Sector Programme
and it includes:

- Developing criteria for NPO's who wish to participate in the programme.

- Appointment of NPO's
- Monitoring
- Reporting
- Evaluation of impact
- Review of the incentive model.

1.4. PURPOSE
The purpose of the NSS programme is to:
 create an avenue where NPO's can assist government in creating income for
large numbers of individuals through socially constructive activities in their local
communities,

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  provide accredited training to beneficiaries so that at the end of the year
Definitions Box
beneficiaries can evolve into the second phase of the job market which
EPWP Target Group
would be to exist into full time jobs in line with the 6 job drivers of refers to unemployed,
local, low skilled South
governments’ new growth path and Africans willing to
work on EPWP
projects and
 Encouraging municipalities in utilizing the human capacity of NPO’s programmes for a
minimum wage rate of
funded by the NSS Programme in municipal IDP projects aimed at R60 per person day of
work.
developing local communities.
The Minister of Labour
issued a Ministerial
Determination and
1.5. SUPPORT PARTNERSHIP INTERVENTIONS Gazetted a Code of
Good Practice for
The daily wage in some NGO’s will be used as a supplement to the wages of Special Public Works
Programmes which
beneficiaries. As long as private sector, sector departments or municipalities allows for special
conditions to facilitate
continue to fund the resources of the programme DPW complements the work greater employment
on Public Works
of the NPO by providing the wage subsidy. This will continue to build a co- Programmes. Refer to
Gazette No 64, 1
funding approach in which national, provincial, local government and private November 2010.

sector work together in the creation of work opportunities.

1.6. THE ROLE OF THE PROJECT MANAGEMENT TEAM ACCOUNTABILITY

refers to providing of
The Non-State Sector is a key component of the second phase of the EPWP all necessary financial
records and
and is led by the Minister of Public Works. It is funded from the overall wage information on
administrative
subsidy allocation provided to DPW on its budget vote. The Non-State Sector processes in possesses
of the service
Programme is managed by DPW with oversight provided by the Project provider.

Management Team (PMT). The PMT comprises of the following stakeholders:

MOA is the
(DSD, DEA, NEDLAC Community Constituency, IDT, National Treasury); with memorandum of
agreement between an
the assistance of IDT the sector has programme managers at national and in NPO and the
intermediary (IDT)
the regions. The regional programme managers’ report to the provincial
oversight committee called the Provincial Project Management Team (PPMT).

Given the nature of the Non-State Sector, which will involve a wide range of activities
that coincide with the roles and functions of government and sector stakeholders, an
Interdepartmental Committee (Project Management Team) has been established to
oversee the NSS. The Project Management Team (PMT) is an Advisory Technical
Committee which has these key responsibilities:

 Reviewing the sector to make recommendations for its improvement and growth.
 Provide oversight on the non-state programme i.e. ensuring that the 5 year
targets are met.

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  Setting criteria for the selection of non-state sector organizations to be procured
by IDT.
 Developing funding model and re-imbursement plan for the sector
 Evaluating and adjudicating non-state organization tenders (evaluation at
regional level)
 Aligning non-state programmes to government priorities e.g. focus on rural
development
 Establishment of the following committees: evaluation and audit committees.
 Review funding models of the non-state sector

1.7. THE ROLE OF THE PROGRAMME MANAGEMENT TEAM

The Non State Sector Programme is growing rapidly and will ultimately fund a large
number of NGO’s and CBO’s spread all over the country. All of these NGO’s and CBO’s
will have to be actively monitored to ensure that they comply with the rules of the wage
incentive. In addition to this, these organizations typically do not have strong cash flows
and investigations so if the wage subsidy is to be effective it would need to be paid at
least monthly and very promptly.

The intermediary the Independent Development Trust (IDT) has been appointed to
implement the programme as an intermediary at national and provincial level. IDT is a
schedule 2 entity of government which already disburses funds to NGO’s and CBO’s. It
monitors activities of programmes to ensure that they comply with the requirements as
set by DPW. The role of the programme manager is to:

• Manage the cash flow projections which form part of the national Programme
Implementation Plan (PIP);
• monitor the implementation of the national PIP
• ensure that non-state sector organisations are directly contracted as independent
contractors;
• Monitor the PIP of NPOs submitted upon appointment by the IDT regional
programme managers.

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 DEPARTMENT OF PUBLIC WORKS– is the custodian of the Expanded Public
Works Programme.

PROJECT
MANAGEMENT
INDEPENDENT DEVELOPMENT TRUST (IDT) - is the
TEAM – are sector
intermediary appointed by DPW for the implementation of the
specialists who play an
NSS Programme. Their role is to contract NPOs and monitor
oversight and advisory
the work of NPOs in implementing the NSS programme.
role of the work
undertaken in the NSS
programme. The PMT
consists of the following
stakeholders: Dept Public
Works, IDT, NEDLAC
Community Constituency,
Department of Social
Development and
National Youth
NON PROFIT ORGANISATIONS – contract unemployed people
that participate in the programme, these people are called beneficiaries. Development Agency.
NPO’s administer payments of wage subsidies to beneficiaries.
Beneficiaries should be employed in line with the ministerial
determination.

BENEFICIARIES- People employed by the NPO’s under the NSS

Programme are paid a daily wage subsidy as per the ministerial
determination. The NPO's should work towards the following equity
targets: 55% women, 55% youth and 2 % people with disabilities.

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Chapter 2: Principles of the Non-State Sector EPWP Wage Subsidy

Chapter summary: This chapter explains the key principles that underpin the intent of
the Non-State Sector EPWP Wage Subsidy.

There are a number of principles that explain the intention of the Non-State Sector wage
subsidy which is important for implementing the NSS EPWP programme.

These principles are:

2.1. Eligibility of NPOs Based on the Contribution to EPWP

The first principle is that only Non-Profit Organisations are deemed eligible for the wage
subsidy. In order to be eligible NPO’s must:

2.1.1. Be registered as an NPO (NGO, CBO or FBO) with the Department of Social
Development.

2.1.2. Have a solid plan to expand by creating EPWP work opportunities, and align
to EPWP principles of focusing on poor unemployed South Africans.

2.1.3. Have proof of capacity for scaling up those Programmes that would generate
increased employment.

2.1.4. Be highly labour intensive.

2.1.5. The NPO must have proof of existence and be operational for a period of 2
years. (This is to ensure that credible entities with good track record
participate, and at the same time, allows for medium sized entities to
participate).

2.1.6. Have good financial, administrative and reporting systems.

2.1.7. Present proof of their ability to report on; work to be undertaken, number of
extra jobs created, duration of work opportunities, cost of the work
opportunity, training provided (if any), number of beneficiaries employed by
gender and age and developmental outputs.

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 2.1.8. Provide an expansion plan over the contractual period must be submitted.
Budget to be outlined.

2.1.9. Provide SARS documentation.

2.1.10. Have a more community development focus.

The following NPO's will be excluded:

2.1.11. Any NPO participating on the EPWP Non-State Sector: Community Work
Programme (CWP) cannot report the same beneficiaries participating on the
Community Work Programme in the Non-State Sector NGO programme.

2.2. Subsidising the Expansion of NPO Programmes

The subsidy aims to provide additional funds to those NPOs creating work opportunities
through local community programmes and supporting community development
initiatives.

2.2.1. The Non-State Sector EPWP Wage Subsidy is:

a) Aimed at expanding the EPWP contribution of area based community

development projects.

b) Aimed at providing wage subsidies for workers in NPO’s that have the potential
to expand further.

c) Aimed at promoting the sustainability of EPWP interventions in the sector.

2.2.2. This expansion is planned in the following manner:

 Increasing subsidies to existing non-profit organisations or implementing agents
(NPOs) to:
 Increase the number of work days available to existing workers
 Provide stipends to unpaid volunteers
 Increase the number of volunteers (bring in new volunteers)

11
  Increasing the number of NPOs (bringing in new NPOs) delivering these
services and expanding the scope and coverage of the programme.
 Expanding a broader range of non-state sector services.

2.3. Commitment to Transparency and Accountability Definitions Box

Criteria are a set

It is important that the subsidy is managed, disbursed and used in a manner that is of decisive factors
or elements often
transparent and helps to improve accountability for EPWP outcomes. This means used to reach a
decision.
that:
EPWP Web Based
Reporting System
is the reporting
In terms of planning: Planning for the creation of work must be mainstreamed to system used by the
national
reflect a community developmental initiative. Department of
Public Works to
record, verify and
report on EPWP
performance
In terms of disbursing and reporting on the subsidy: across government.

A Baseline FTE
target means the
 There should be mechanisms within the NPO’s and IDT as the intermediary targeted number of
Full Time
Equivalent Jobs that
that monitors spending and systems that can easily identify the expenditure the programme is
required to create
patterns of disbursements and wage payments. using its baseline
budget within the
period 1 April
2011 to 31 March
 There should be clear funding agreements between IDT and the NGOs 2012.

regarding the allocation, disbursement and use of the subsidy. An Incentive FTE
target means the
targeted number of
Full Time
Equivalent Jobs that
 Over and above the wage subsidy, there is a 5% provision of the NPOs the programme is
required to create
non-wage costs. The 5% non-wage subsidy is broken down and allocated using its incentive
allocation within
as follows (1% for payment of bank charges by NPOs, 1% for NPO the period 1 April
2011 to 31 March
contribution to COIDA, 1% for NPO contribution to UIF and 2% for NPO 2012.

administration costs).
The R67 Wage
Subsidy is
adjusted on on a
 Reporting should occur in the prescribed EPWP reporting format and within yearly basis
according to
the time frames prescribed so as to promote consistency in what is reported Ministerial
to determine progress. Determination

12
2.4. Effective use of Funds
The subsidy must only be utilised in the manner indicated in the approved MOA and the
contract between IDT and the NGOs.

2.4.1. Why is it called a wage subsidy?

The reason we talk about a wage subsidy is because the subsidy does not determine
the wage rate of an NPO. The term wage subsidy implies that the DPW in other
instances subsidises with EPWP wage of e.g. R71 with the already existing wage cost
paid to the beneficiaries by the NPOs in the NSS programme.

2.4.2. Is the Non- State Sector EPWP wage subsidy different to the incentive
grant?
Yes. The EPWP incentive grant allocation available to provincial departments and
municipalities in the infrastructure, social and environment and culture sectors is an
indicative amount. The amount received from the sectors and other spheres of
government is not fixed, but will depend on the performance of the provincial department
during the set financial year.

The Non- State Sector wage subsidy is a fixed amount set aside for NPO wage
costs and the NPO bank fees based on the number of beneficiaries that the NPO
has agreed to employ for a set financial year. This amount will be disbursed
monthly in terms of an agreed contract. The wage subsidy allocation is
determined by the set Non-State Sector work opportunity targets.

13
Chapter 3: How the Non-State Sector EPWP Wage Subsidy Works

Chapter summary: This chapter explains how NPOs become eligible, how their subsidy
allocations are calculated and disbursed, and how the subsidy should be utilised.

As with any other subsidy the first steps involve determining a basis for distribution and
identifying the parties eligible for the subsidy. The following process describes the basis
of the Non-State Sector EPWP Wage Subsidy.

3.1. Step 1: Stakeholders of the NSS Programme

The recognised sector stakeholders have an oversight role on the Non-State Sector
EPWP programmes:
 Department of Public Works
 Department of Social Development
 District municipalities
 National Youth Development Agency
 NEDLAC Community Constituency
 National Development Agency
 National Treasury

3.2. Step 2: Determining Eligibility for the Subsidy

In order to determine whether a NPO is eligible for a wage subsidy, they are assessed
based on the following four criteria:

3.2.1. Systems & Accounts responsibility:

 Ensure effective running of internal systems.

 Effective and efficient pay roll system.

 Effective administration in relation to NSS.

 Assign an administrator dedicated for the NSS programme.

 Write a letter of contract acknowledgment & commitment to the programme (to

be signed by at least 3 members of the Executive).

 Records kept safe and tidy.

 Maintain payment register and ensure all paid workers signed.

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3.2.2. Beneficiary and performance responsibility

 Service providers must hire South Africans with valid ID books.

 Maintain records and relevant documentations of all workers.

 Verify all workers ID numbers.

 Ensure all workers come to work on time and finish on time.

 Keep daily registers of all workers.

 Ensure all workers sign for their daily attendance (morning & afternoon).

 Ensure all workers signed a working agreement or contract.

 Deal with absenteeism, negligent, dereliction of duty and any conduct affecting
the performance of a worker, in accordance with signed contract.

 Ensure all workers read, understood their signed contracts.

 Conduct all workers programme induction (if possible invite IDT).

 Establish workers/beneficiary forum meetings on monthly basis.

3.2.3. Social responsibility:

 Mobilise communities around EPWP, NSS in particular.

 Recruit interested unemployed community people for participation in the

programme.

 Build the knowledge and skills of recruited workers/participants about the

programme.

 NPO’s should collect all identification and related information on individual

participants.

Reporting is one of the essential responsibilities that both IDT and Knop’s are obliged to
perform. NPO's should submit the reports to IDT in time so that IDT can submit
performance reports on monthly and quarterly basis to Public Works. These reports
however differ in content and structure.
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3.2.4. Responsibility of NPO on reporting:

 Collection of beneficiary data at its level.

 Ensure accuracy of data before submitting to IDT.

 Submit collected accurate data to IDT on IRS.

 Compile monthly and quarterly performance report to IDT (the report shall cover
finance, beneficiaries and programme impact/analysis).

 Submit monthly invoices to IDT as per stipulated deadlines.

 Ensure invoices are compatible with reports (meaning no report no payment of

an invoice).

 Ensure all submitted reports are signed by a designated person.

 Ensure that reports are submitted on time and are of good quality as per IDT
standard (refer to template by IDT).

3.3. Step 3: Determining the Subsidy Allocation to an NPO

So, in essence for NPO's responsible for a Non-State Sector EPWP programme to be
eligible, it would have to show proof that it has proper systems to report on EPWP
performance. The subsidy allocation is then determined for each eligible NPO.

Example: The subsidy allocation is determined based on:

First, how many beneficiaries will NPO x contract in a relevant base year e.g. (150)
[factor a]

Second, How many days in a month that the beneficiaries in NPO x will work e.g. (36)
[factor b]

Third, The R71 wage subsidy

[factor c]

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[THE WAGE SUBSIDY OF R67 MAY CHANGE ON A YEARLY BASIS]

Example 1
Subsidy Allocation = [a] x[b] x [c]

= 150 x 36 x 71 performance score

= R 382 400

3.3.1 Determining COIDA and UIF Costs

The UIF 2% contribution is determined by calculating: 1% from the beneficiary total

monthly wage or salary payment and 1% UIF payment made available by the NSS
programme as provision for NPOs contribution towards the UIF.

Example 2

UIF Contribution = 1% of R71 daily wage subsidy x 14 days a month

= [beneficiary contribution R9.94 + 1% from the provision of the

NPOs non-wage cost equivalent to R9.94]

= R19.88
Example 3

COIDA Allocation = [Dependent on Department of Labour COIDA assessment of

NPO project site]

As soon as the Department of Labour grading on COIDA is provided and a quote

submitted, the NPO must submit an invoice for payment of COIDA to the IDT.

3.4) Step 4: Planning

The next step is for every eligible NPO to develop a proposal for their EPWP
programmes to indicate how they will effectively and efficiently apply their baseline
budget and incentive allocation to activities to expand service delivery and meet their
programmatic outputs as well as EPWP targets.
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3.4.1. The Application Proposal
The proposal must carry the following documentation:

3.4.1.1. A registration certificate from the Department of Social Development.

3.4.1.2. A plan that clearly outlines the expantion of EPWP work opportunities aligned to
the EPWP.
3.4.1.3. Evidence of financial administrative and reporting systems.
3.4.1.4. The NPO must have proof of existence and be operational for a period of 2
years.

3. 4.2. The Role of the Intermediary in Planning for Appointment of NPO's

For purposes of transparency, IDT is obligated to publicise through different means of
publication its call for Non-Profit Organisations to apply as service providers for the non
state sector programme. The advertisement requires that a proposal be submitted as an
application by the NPO’s into the NSS Programme. A dominant medium of publicity
currently used is print media where almost all national newspapers including some
regional or provincial as well as community papers are used o publicise calls of interest.

3.4.3. Due Diligence by the Intermediary

A contributor to access whether the Non- Profit Organisations proposals is to conduct
due diligence site visits. The IDT and Provincial Project Management Team (PPMT) are
responsible to conduct these site visits as a form of verification that the organisations
that DPW will be supporting have proper administrative and financial systems. The other
important role of due diligence is to verify that the NPO’s have already existing sights
and projects in operation.

3.4.4. Administration by the Intermediary

The NSS Programme financial year begins on the 1st April each year. The role of the
intermediary is:
 to effect the process of advertising for new NPO's into the programme in
November,

 receive submissions in January,

 evaluate the proposals along with the PPMT by February,

 conduct due diligence site visits, call NPO's for briefing sessions on the process
of appointment and adjudication of projects,
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  submit recommended proposals to the Tender Evaluation Committee and

 Facilitate the process of signing contracts of approved NPO's that have been
approved by TAC and legal.

3.4.5. THE PROCESS OF APPOINTING NPOs

Road shows and The provinces will hold work shops to Advertisement calling for
workshops to explain assist NPOs understand what must be Expression of Interest in the
the NSS programme provided in the proposals. (September – NSS Programme (November
in provinces (May - October) – December)
August)

Provincial Project Applications sort & Submission of

Provincial PMT
Management Assessed by NPO proposals
under-go briefing
Team (PMT) Provincial Project (January)
sessions (April) Management Team
start due
diligence site (January – February)
visits. (March)

TAC – Approves
Provincial PMT TEC submission Submission made
guided by IDT made to NSS Nat to TAC with or disapproves
engage Tender Team for Tender budget
Evaluation Adjudication
Committee (TEC) Committee
processes (TAC)

Legal advised Approved TAC A Purchase

Contract signed by spreadsheet send Order is
to activate
both NPO's & IDT contracts generated per
to legal
TAC approval

Induction workshops conducted

on recommended NPO's

Implementation Kick Off

1st May

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Chapter 4: Branding & Training in the Non-State Sector Programme

Chapter summary: This chapter presents the detailed information on how NPOs can
brand the projects affiliated with the EPWP NSS Programme.

4.1. Branding
The Department of Public Works encourages all Non-Profit Organisations, communities
and beneficiaries to communicate the lessons learnt and best practices of the
programme to the media and the intermediary. The programme also encourages
communities to write letters of testimony with regards to how the programme is
impacting on their lives. NPOs are encouraged to communicate through radio and
newspapers the work that they have managed to undertake through assistance of the
NSS wage subsidy provided by the department.

For the programme to gain recognition the Department of Public Works requires that
project sites should include the EPWP logo on their signboards. As part of profiling the
programme one of the requirements of the programme is for the NPO to keep the
intermediary and DPW updated on any awards that the NPOs may receive for profiling
purposes.

4.2. NSS Messages that must be communicated to the Public

Some of the messages that the programme intends to communicate to stakeholders and
the greater public are:

> Non State Sectors role in job creation

> The targets of the Non State Sector and the approach
> Private sector support to the NSS through their CSI programme
> Know NSS projects happening in your community (how can you take
part)
> Role of the Provincial and local government spheres in the NSS
programme

4.3. Training & Workshops

The Non-State Sector programme has a component of skills development and training
for contracted NPOs and beneficiaries. The programme has established partnerships for
trained beneficiaries to receive accredited certificates for critical skills identified in the
EPWP projects. The accredited training is available to all beneficiaries based on the
20
budget allocation for the Non-State Sector. Training is also provided by IDT for project
management and financial management and other administrative related courses. As
part of mobilisation and awareness the intermediary is mandated to hold workshops from
time to time and share best practises with contracted NPOs on how to participate
successfully in the NSS programme.

Chapter 5: Records Management and Progress Reporting

Chapter summary: This chapter presents the detailed procedures that must be
followed by eligible NPO's to be able to access the subsidy as intended and
report on progress and the use of the incentive.

EPWP Reporting Procedures

5.1. Managing Programme Information

Every EPWP programme must collect and keep specific programme information for the
purpose of EPWP and the wage subsidy paid; all of the information below should be
kept by each NPO for every EPWP programme:

5.1.1. Beneficiary information:

A beneficiary list must be maintained by every NPO. The information required in this
beneficiary list is indicated in Annexure B of this manual. This form should be filled in
(either weekly or bi-weekly) and signed off and checked by the NPO at every monthly
reporting cycle. A beneficiary list containing the following information should be kept and
maintained for audit purposes:

5.1.1.1. Identity – name, surname, date of birth and a unique identifier number
5.1.1.2. Medical certificate for people with disabilities
5.1.1.3. Gender, age and disability status
5.1.1.4. Daily wage to be received
5.1.1.5. Training attended.

21
5.2. Site information:
This generally seeks to confirm the number of people at work daily for the programme.
The following information must be maintained and provided by the NPO to the National
Department of Public Works upon request when undertaking sample project auditing.
The documentation that should be kept includes:

5.2.1. Daily attendance register – register showing all the beneficiaries that
were registered at work every day. Attendance registers should be
completed on site on a daily basis and signed off by the project manager
on a weekly basis.

5.2.2. Summary of monthly attendance.

5.3. Payment information:

This generally seeks to confirm what was paid, for how much work and to whom. There
are various ways this information can be maintained by the NPO. Any proof of payment
is required. It is advised that one of the following methods becomes standard procedure:

5.3.1. Payment register – which is a list of workers, showing the wages paid to
each worker, signed off as proof of acceptance of payment. Information
on this register must include: the name of the worker, either an identity
number or other unique identifier, the number of calendar days that the
pay period covers, the wage rate and total wages paid.

5.4. Alternatively, the NPO could keep:

5.4.1. Bank records showing the transfers to each worker account signed by
contractor as proof of payment – which must specifically show the name
of the worker, an identity number or other unique identifier, the period for
which the pay covers and the amount in wages being paid.

5.4.2. This information must be available and applicable for the entire period for
which the NPO is receiving the Non-State Sector EPWP wage subsidy for
person days of work created.

22
 Definitions Box

5.5. Employment output information: The EPWP web

based reporting
system is the
5.5.1. Number of work opportunities created by the wage subsidy reporting system
used by the
provided. national
Department of
5.5.2. Number of person days of work created from which the Public Works to
record, verify and
number of FTEs created and the average duration of work report on EPWP
performance across
opportunities created can be calculated government.

5.5.3. Average daily wage rates paid. An In-Year

Monitoring (IYM)
report is a report
to the relevant
Provincial or
5.6. Financial information: National Treasury
on spending against
appropriations as
Allocated baseline programme budgets, subsidy allocation; and spending required in section
40(4)(c) of the
against the baseline programme budgets must be kept. It should be noted Public Finance
Management Act,
that spending in this context does not refer to funds transferred to an NPO for and further
stipulated in section
implementation; it refers to funds actually spent by the NPO. 12(2)(a) and 12(3).

Data Capturers
are IDT officials
For each NPO, beneficiary information, employment information and sitting at regional
IDT offices who
financial information will be part of the monthly reporting requirements load NPO
beneficiary,
to the provincial department. Site information and payment information will employment and
financial
only be required for auditing or information quality assessment tests. These information for
purposes of
will only be carried out on a sample of projects periodically during the monitoring,
evaluation and
financial year. reporting.

Provincial departments must ensure that their NPOs have established

adequate controls measures (i.e. an attendance record and payroll system
with workers recorded by identification number) to be used for tracking
employment and financial information.

There are specific set procedures and deadlines to be met in terms of

reporting EPWP performance information by NPOs. The procedures and
timelines for reporting are strict and rigorous given that DPW must
consolidate a number of different sphere and sector inputs for consolidated
EPWP performance reporting.

23
5.7. Responsibility of IDT on Reporting

 Make available reporting templates and guidelines to NPO.

 Ensure NPOs are well capacitated/trained on reporting as per NSS requirements.

 Ensure data is accurate and verified.

 Transmit data from NPOs to Public Works.

 Conduct quality data assessment periodically.

5.8. Reporting EPWP Performance Information on the EPWP Web Based

Reporting System

 NPOs will report to the intermediary (IDT) on a monthly basis.

 NPO's are advised to complete the EPWP reporting template on a monthly

basis so as to enable the loading of their performance information on the EPWP
web based system for validation and clean-up.

5.8.1. The report template will contain the following information:

5.8.1.1. Summary of beneficiary profiles in terms of gender, age and disability

status
5.8.1.2. Employment information (EPWP outputs)
5.8.1.3. Financial information

5.8.2. The purpose of monthly reporting:

The purpose of the monthly report is to load programme performance
information onto the EPWP Web Based Reporting System this will be
undertaken by delegated data capturers for validation.

24
5.8.2.1. The EPWP Web Based Reporting System will validate the information
provided.
5.8.2.2. DPW will provide IDT with an exclusion report showing 'validated
information' as well as 'un-validated information' (indicating
information requiring clean-up). IDT should ensure that the required
information cleaning processes are undertaken to deal with all 'un-
validated information' so that the overall EPWP report at the next
quarterly reporting date presents an accurate performance picture.

5.8.2.3. It is the responsibility of IDT to report to DPW the performance of

their EPWP programme(s), 7 calendar days after the end of every
month, in the manner prescribed by DPW. This quarterly report must
be “signed off” by a delegated official from IDT. This will be
consolidated through the EPWP web based system into the Quarterly
EPWP Report released quarterly.

5.8.2.4. DPW will on a quarterly basis, report to the National Treasury, on the
following dates an example of this financial year– 29 July 2014 (for
Q1), 31 October 2014 (for Q2), 31 January 2015 (for Q3) and 30
April 2015 (for Q4):

5.8.2.5. The progress NSS EPWP programme against the targets set for each
programme in the contract.

5.8.2.6. Wage subsidy amounts transferred to each NPO.

5.8.2.7. Wage subsidy spending by the NPOs and for the sector as a whole.

25
 5.8.3. Reporting Flow Chart:

IDT DATA CENTRE

DATA CAPTURED IDT VERIFIES THE CAPTURE ON EPWP
AT SITE DAILY. DATA REPORTED. IRS BY THE 25TH OF
EVERY MONTH.

DPW
RECEIVE
FINANCIAL
REPORT
FROM IDT BY
THE 7TH OF
EACH
MONTH

I THEN GET PAID BY

THE NPO A DAILY THE IDT
WAGE MULTIPLIED EVALUATES
BY THE NUMBER OF AND APPROVE
DAYS THAT I REPORTS
WORKED. FROM THE
NPO’S BY THE
19TH OF EACH
MONTH.

THE IDT PROCESSES

BENEFICIARY PAYMENT TO NPO’s
FROM THE 20TH OF
EACH MONTH
26
5.9. The Annual Financial Statements and Annual Report of the NPO
must specify:
5.9.1. the total amount received;
5.9.2. the total amount spent;
5.9.3. any funds withheld;
5.9.4. compliance with the subsidy and the Contract Agreement provisions; and
any steps taken to deal with non-compliance;
5.9.5. the extent to which the objectives and outputs were achieved;
5.9.6. The results of the evaluation of the performance of its EPWP programmes.

5.10. The EPWP Annual Evaluation Report:

The EPWP annual evaluation report is prepared by the National Department of Public
Works. In addition to the in-year EPWP reporting, it is crucial that DPW is able to assess
and report to Parliament on the manner in which the incentive has been used and the
outcomes achieved.

5.10.1. The Non-State Sector EPWP Subsidy will be evaluated in order to assess its
effectiveness and to inform any changes that need to be made to make it
function better. Some of the studies that will be undertaken through the
EPWP unit will address:
i. Whether the implementation of the subsidy is being done in accordance
with the regulations and procedures
ii. Whether the subsidy is leading to better performance of non-state entities
on the EPWP
iii. What non-state entities use the subsidy for
iv. Whether the procedures for the subsidy need to be adjusted
v. Areas in which the overall EPWP programme design needs to be amended

5.10.2. Non-state entities that are eligible for the EPWP subsidy are expected to
cooperate fully with any evaluation conducted by the EPWP Unit by
providing evaluators with relevant information and records; ensuring that
provincial department staff participates in interviews, focus group
discussions and surveys; and facilitating access to project sites and EPWP
workers.

27
5.11. Annual Audit:
DPW will undertake an annual audit on the performance of the programme; control
effectiveness and compliance with the conditions of the Non-State Sector EPWP Wage
Subsidy. The audit work to be undertaken could unearth non-compliance or inaccurate
performance information. The following could be found:

5.11.1. Non-compliance includes a lack of reporting at the time specified; or non-

compliance with the set condition in the contract.

5.11.2. Misrepresentation: such as inaccurate performance information provided,

the inclusion of non-EPWP projects, misappropriation of subsidy allocations.

Frequently Asked Questions

Can the wage subsidy amount received be distributed at the discretion of the
NPOs?
No. The Non-State Sector EPWP wage subsidy allocation is determined based on
specific set targets of the number of beneficiaries that the NPOs must contract.

Is monthly EPWP performance reporting mandatory?

Yes, it is advised that the NPOs report monthly so as to deal with 'un-validated
information' clean-ups, so that the quarterly reports produced are an accurate
performance picture.

Is monthly expenditure reporting mandatory?

Yes, for the purposes of accountability and transparency.

Is quarterly EPWP performance reporting mandatory?

Yes, should a NPO not report quarterly performance it could have its next monthly
payment withheld for non-compliance until such report is submitted.

28
Chapter 6: Navigating the EPWP Integrated Reporting System

Chapter summary: This chapter provides a description of the EPWP IRS and some of
its key features and aims to assist officials who have to use the EPWP IRS for
performance reporting. It aims to provide a basic overview of the EPWP IRS and the
project registration and progress reporting processes and the type of information that
needs to be entered into the system.

6.1. Introduction to the EPWP IRS

The 'EPWP WBS' is a reporting system used for the collection, validation; storing and
dissemination of EPWP programme and project data on EPWP projects in the form of
information needed to monitor the performance of the programme as a whole. The
EPWP WBS is managed by National Public Works.

6.2. Who Can Gain Access to the System?

Delegated representatives from IDT, Department of Public Works implementing EPWP
projects can gain access to the system.

6.3. How Can One Gain Access to the System?

The system is accessed through the website, http://epwpreporting.dpw.gov.za/. The
system will then show the Login page. When a user gets to the Login Screen, select the
New User Registration link to get registered, this will take a user to a new screen where
it will require information to be entered onto the system. All the yellow highlighted fields
are compulsory, and to be registered on the system, all compulsory fields need to be
entered before you click the register button. Specific information required to register on
the system includes:
 First and Last Name: User’s name and surname
 Preferred Username: This name will be used to login to the system after
the administrator grants the user the rights to login onto the system. The
username should be typed in lowercase.
 Password: This should be 8 characters and it should not be the same as
the username. The password should be in lowercase.

29
  Sectors: Choose from the dropdown list the sector that the user will be
accessing on the system.
 Access Rights/User Role: Choose from the dropdown list whether as a
user, capturer, viewer or signing off person. Click the register button to be
registered, the users’ information will be registered on the system. An email
will be sent informing the user of his/ her successful registration status.
Only after receipt of this email, can the new user start using the system.

6.4. Signing onto the System:

Once registered, signing onto the system merely involves entering a username,
password and selecting the applicable province on the drop down menu.

Note: The system will not allow a user to login if the incorrect province has been
selected or an incorrect username and/or password has been entered. All three of
these must be entered correctly in order to login successfully. A successful login
will lead the user to the home page. The Home page will reflect a number of
functionalities. Some of them are only applicable to certain users depending on
their access rights. Select from the four predefined sectors (Infrastructure,
Environmental & Culture, Social and Non-State Sector) the sector that the user
wants to access. After choosing the appropriate sector, the system will take the
user to the Welcome Screen for that sector.

6.5. System Support:

If IDT regional data capturers experience problems related to the system such as
logging in, acquiring passwords and user names or require any other assistance on the
system, call 0800204102 or email: admin.epwp@dpw.gov.za.

6.6. Capturing Project Information on the EPWP IRS

Once on the sector welcome page, the system will display the projects screen. It is a
screen that shows the user a list of projects that the user has previously worked on. The
use may choose to Add New Projects, Update existing Projects or Delete incorrect
project information.

30
Chapter 7: Records Management and Audit Requirements

Chapter summary: The Audit Requirements apply to external and internal audits. It is
expected that all NPOs and regions will compare their current practices and approaches
to the management of project information with these requirement and take the necessary
action to comply with the stated requirements. These Audit Requirements have been
formulated as a set of principles for all public bodies within EPWP broadly, to assist their
understanding in meeting these requirements.

7.1. Internal Audit Purpose and Objective

Purpose: The purpose of the Internal Audit function for the Non-State Sector EPWP
wage subsidy specifically, is to maintain an independent objective assurance activity
designed to improve a department's programme management operations. It will assist
the department to accomplish its objectives by bringing a systematic, disciplined
approach to evaluate and improve the effectiveness of risk management, control, and
governance processes. Internal Audit should provide the management of the department
and the Audit Committee with analysis, appraisals, recommendations and information
concerning the project activities and information reviewed.

Objective: The objective of the Internal Audit function at the Department of Public
Works for the Non-State Sector EPWP wage subsidy is to identify and evaluate
significant exposures to risks to be able to develop risk mitigation plans for management,
control and governance systems. This should include:
7.1.1. Overseeing the risk management framework and monitoring risk.
7.1.2. Reviewing the established systems to ensure compliance with those
procedures, laws and regulations that could have a significant impact on
operations and report and determine whether the department is in
compliance.
7.1.3. Ensuring that an effective system of internal controls exist and is operating
as required.
7.1.4. Evaluating the reliability and integrity of financial, project management and
other operational information.

31
7.2 Scope of Information that NPOs must keep in their records and may
be requested during audit processes

Internal Audit will communicate in time their plans to conduct an audit of particular NPOs
contracted through the NSS programme or the intermediary contracted to implement the
NSS programme nationally. The following documents must always be available for audit
purposes:

7.2.1. Signed contracts between the NPO and the intermediary.

7.2.2. Signed contracts between the beneficiaries and the NPOs.
7.2.3. Proof of certified medical certificates for disabled people taking part in the
programme.
7.2.4. Payment forms signed by beneficiaries when they have received after
receiving wages.
7.2.5. Signed daily register of work attendance by beneficiaries.
7.2.6. Certified ID copies of all the contracted beneficiaries.
7.2.7. Confirmation of receipt of payment by beneficiaries.
7.2.8. Confirmation of transfer of payment by NPO to beneficiaries.

32
Chapter 8: Unemployment Insurance Fund (UIF) and Compensation Fund
(CF) Registration

Chapter summary: In order to claim for the 1% UIF and 1% Compensation Fund cost
from the Implementing Agent; the programme requires proof of registration that includes
the names of the beneficiaries registered by the NPO for the NSS NPO programme for
Department of Labour (DOL).

8.1. Unemployment Insurance Fund Registration Process – Online

If employers want to register online they should use the following steps:

Step 1: Get the necessary information ready

Get information like the ID numbers and addresses of employers and workers
ready before registering.

Step 2: Complete the online registration

Complete the online registration forms:

 For Commercial Employers

 For Employers of Domestic Workers

NB: THIS FORM OF REGISTRATION IS CURRENTLY NOT ACTIVE

Re: If employers want to register via e-mail they should use the following steps:

8.2. Unemployment Insurance Fund Registration Process – UI 19 Forms

Step 1: Get the forms

Get the UI-8 and UI-19 (for business employers) or the UI-8D and UI-19 (for
domestic employers) from the website or any Labour Centre.

Step 2: Fill in the forms

Employers must complete the forms for both themselves and their workers. The
form for the registration of workers asks for an employer reference number.
Employers who do not have a reference number yet, can leave this part open.
The UIF will create a reference number and send it to you. Also ignore the part
asking for a signature.

Step 3: E-Mail the forms

Domestic Employers:
33
 E-mail the forms to the UIF at webmaster@uif.gov.za.
Commercial Employers:
E-mail the forms to the UIF at webmaster@uif.gov.za.

8.3. Compensation Fund Registration Process

 All applicable items must be completed on both pages of the WA.s 2. This
document MUST be signed and dated.
 A copy of the CK1/2 OR CM1 + CM29 Close Corporations and Companies, Trust
documents or N.P.O certificates MUST be attached.
 A copy of ID-document(s) MUST be attached in respect of sole
proprietors/owners/partners.

WITHOUT THE ABOVE-MENTIONED DOCUMENTS ATTACHED, THE

REGISTRATION CANNOT BE PROCESSED.

FRONT PAGE:

Mark with "X" in the relevant space to indicate whether the employer is a sole proprietor
(farmers included), close corporation, company, partnership, public -/local authority,
organisation/association or a trust etc.

8.3.1. PART 1 - Particulars of the Organisation/ Trust

8.3.2. PART 2 - Particulars of trustees / Board of directors
8.3.3. PART 3 - Particulars of the nature or type of activities in the
organisation
 Give a detailed description of nature of the activities. A detailed description is
of utmost importance to enable this Office to determine the rate.

8.3.4. PART 4 - Particulars of responsible person/ Director

8.3.5. PART 5
This part should only be completed if the employee(s) has/have been
employed during the current assessment year, (1 March the current year to
28 February next year) or any in between period within that assessment year.

If the first employee was employed prior to this period, this part should not be
completed. This Office will mail the Return of Earnings document(s) (WA.s 8)
34
 for the relevant years to the employer to be completed and returned to this
Office.

Write the average number of employees expected to be employed per month

during the current assessment year. In other words March this year to
February next year or any in between period.

8.3.6. If the employees estimated earnings might be less than this maximum
amount per person per year, the amount estimated must be declared.
Those employees who might earn in excess of this maximum amount per
year, earnings up to that maximum amount must be declared per person
per year as estimated earnings. A Provisional assessment will be raised
on this estimated amount. The reason for the maximum earnings is that
compensation for injuries on duty is calculated and paid up to that maximum
amount.
8.3.6.1. Estimate the earnings expected to be paid to all the employees
expected to be employed during this current assessment year (March
this year to February next year or any in between period).
8.3.6.2. Estimate the cash value of food and lodging for the same period if
applicable
8.3.6.3. Estimate the cash value of other in-kind benefits if applicable
8.3.6.4. Estimate the earnings of working members of organisation up to the
same maximum earnings indicated under section 8.3.6.
8.3.6.5. Add up the estimated totals from item 8.3.6.1 to 8.3.6.4 and write it in
the available space. Indicate for what period the estimation was done by
writing the dates in the available space.

8.3.7. PART 6 - Complete item if applicable.

- Complete bank details for the purpose of electronic
deposits to your bank account if applicable

DECLARATION MUST be completed, signed and dated BY EMPLOYER OR

AUTHORISED PERSON.

35
8.4. Letter of good standing

LETTER OF GOOD STANDING can be obtained once the employer has complied with
the requirements of the Act, inter alia:

8.4.1. Submitting the latest return of earnings.

8.4.2. Assessment has been paid or instalments have been arranged. If
arrangements made for instalments attached copy of receipt (Proof
of Payment)
8.4.3. To arrange for instalments : Fax 012 357 1783 Tel : 012 3199 347
8.4.4. Application should be made in good time, 5 working days before it is
required, preferably on a letterhead, in writing.
8.4.5. Please quote the registration number, as well as telephone and fax
numbers with dialling code.
8.4.6. APPLICATION FOR LETTER OF GOOD STANDING CAN BE FAXED5
WORKING DAYS IN ADVANCE TO FAX NO: 012 323 0262 or 323
5433
WEBSITE ADDRES

36
 GLOSSARY OF TERMS

Accounts - Refers to all necessary financial records and

administrative processes in possession of the
service provider

Beneficiary - Any person actively working in the EPWP

programme and receiving wage subsidy

EPWP - Is a term that defines the origin and roots of

Expanded Public Works Programme articulated in
the first phase of this programme

DC’s - Data centres

DPW - Department of Public Works in custody

of the Expanded Public Works Programme

DSD - Department of Social Development

Executive - is any top structure with final authority

EPWP - Expanded Public Works Programme is a work

opportunity creating programme run by Department
of Public Works through incentive scheme for the
unemployed

Financial Year - Period of 1st April – 31 March

FTE - Full Time Equivalence

IDT - Independent Development Trust

ID - Identity Document a proof of document used by all

37
 South African citizens to prove the citizenship
status

Municipalities - A local authority established under Act (108) of

1993

M&E - Monitoring & Evaluation a systematic tool used to

track daily, weekly, monthly and quarterly progress
on programme/project implementation

Ministerial Determination - Conditions of employment for the Expanded

Public Works Programme beneficiaries

Non Profit Organisation - An organisation established in terms of non profit

making Act, whose purpose is not to make profit.

Non State Sector (NSS) - One of the sector programmes in the Expanded
Public Works Programme

NEDLAC - A Community Constituency representing various

communities, youth, women, disabled and other
formations in NEDLAC

National Team - both IDT and Public Works Non State Sector
officials based at their respective national offices

Partners - Any party involved in the NSS programme

Proposal - A proposal is a document that talks to the work

NPO is doing and what is the expected
beneficiaries that they can contract should they be
appointed. The proposal also includes documents
of registration with the Dept. Social Development
and confirmation from DSD that the particular
organisation is still in operation.

PMT - Project Management Team

38
PIM - Project Implementation Manager

PM - Programme Manager

PFMA - Public Financial Management Act 1999

Stakeholders - Interested parties affected by the NSS programme

implementation

Systems - Electronics, manual reporting and Monitoring

processes

Service Providers - Parties assigned or contracted on programme

activities beyond IDT and DPW capacity

TAC - Tender Adjudication Committee, an internal IDT

Adjudication Committee set to evaluate and
approve submitted proposals for tender

TEC - IDT provincial team set to evaluate and

recommend to TAC proposed tender submissions

Work opportunity - Any period of paid employment that was project

Bound

WBS - Web Based System

39
Annexure A: EPWP Non-State Sector NGO Application Guide

40
41
42
43
44
45
46
 Annexure B: DRAFT EPWP Report Template
PART A: Example of the Beneficiary Information part of the Template

Social Sector EPWP Incentive Grant

Province
Department Name
Beneficiary and Implementation Data

Details of beneficiary of the Conditional Grant Details of employing NPO Apr-10

Name Surname Nationality RSA ID Number Date of Birth Gender [Choose Disability Status Number of months NPO Name Physical Address Contact Person Contact Number Days of Days of Daily
[Choose from [Format: 7 June from drop down [Choose from employed prior to Work Training Wage
drop down list] 1965] list] drop down list] April 2010

47
Annexure C: Beneficiary Payment Claim Form

BENEFICIARY PAYMENT CLAIM FORM

Section A: To be completed by the Programme Manager/Site Supervisors on site

Project Name
Supervisor Name
Payment Month
Date of Payment

Section B: To be completed and signed by the beneficiary

BENEFICIARY DETAILS

Full Names
Surname
Identity Number
Date of Birth
Gender
Number of days worked
Amount Paid R

Beneficiary Signature: _____________________________

Date: _____________________________

48
Annexure D: Beneficiary Registration Form

49
Annexure E: Beneficiary agreement

AGREEMENT
ENTERED INTO BETWEEN

Employer’s Name
Of (Employer’s Address)

And

Name: __________________________________________________
(Beneficiary full names)

Identity Number: _________________________________________

PREAMBLE

I ……… (Beneficiary name)…………….. of ID number …………………………………….offers my services in the

EPWP Non-State Sector (NSS) Programme based in ………………(Area where site is based………… The
agreement is as a result of….…..(NPO name)…………..managing the project under the Expanded Public Works
Programme (EPWP) and its terms, as governed by the Ministerial Determination no. 949 and a code of good practice,
a copy which is held by the……….. (Name of NPO responsible for this project)…………

The contract is subject to the following conditions:

1. The contract is valid from (starting date) to (ending date).

2. The beneficiary can choose to terminate the agreement at any time.
3. (NPO name) may terminate the agreement should the participant not meet the deliverables as stated in the
task description per project.
4. (NPO name) will pay the beneficiary a wage subsidy of R60 per day for each day worked completed for up to
a maximum (no of days) between (starting date) and (ending date).
5. The definition of ‘a day worked’ is eight hours.
6. If a beneficiary is absent from work for any reason, including if a beneficiary worked on a public holiday, no
payment will be done.
7. A beneficiary attending training offered by the EPWP NSS during working days will paid the same rate of
R60 per day for a day worked.
8. There are no benefits attached to this contract, except for the legal obligations set out in the Ministerial
Determination.
9. Each day the beneficiary is expected to report to the site supervisor and sign the attendance register.

I ………… (beneficiary name)……signed at ………(place)…………… on this ………(date)………..accept the terms

and conditions set out above and confirm that this the only Expanded Public Works Programme for which I am
registered.
Beneficiary Signature: __________________

50
Annexure F: Ministerial Determination

51
52
Annexure G: Code of Good Practice

53
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