AA POSS UserManual

User Manual for POSS POINT OF SALES SYSTEM (POSS)
System Release Version No 4.0

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POINT OF SALES SYSTEM (POSS)
USER MANUAL
System Name : POSI-RAD
System Release Version No. : V4.0
Total pages including this covering : 23

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Table of Contents
1 INTRODUCTION ...................................................................................................................... 4
1.1 SYSTEM DESCRIPTION ..................................................................................................... 4
1.1.1 Target Audience ....................................................................................................... 4
1.2 SYSTEM REQUIREMENT .................................................................................................. 5
1.2.1 Java Runtime Environment Installation ................................................................. 5
1.3 SERVICE WINDOW AND ENQUIRY INFORMATION ........................................................ 8
2 SYSTEM OVERVIEW ................................................................................................................ 9
2.1 GENERAL NETVIGATION .................................................................................................. 9
2.1.1 Tab ............................................................................................................................ 9

2.1.2 Button ....................................................................................................................... 9
2.1.3 Menu Item ................................................................................................................ 9
2.1.4 Mouse Pointer ........................................................................................................ 10
2.1.5 Scroll Bar ................................................................................................................. 10
2.1.6 File Input Field ........................................................................................................ 10
2.1.7 File Chooser ............................................................................................................ 11
2.2 USER’S ACCESS RIGHT ................................................................................................... 12
2.2.1 Login........................................................................................................................ 12
2.2.2 Logout ..................................................................................................................... 15
2.2.3 Security alert for the signed applet ...................................................................... 15
2.3 SCREEN LAYOUT............................................................................................................. 16
2.3.1 Menu Bar ................................................................................................................ 16

2.3.2 Status Bar................................................................................................................ 16
2.3.3 Main Control .......................................................................................................... 16
2.4 COMMON POP-UP MESSAGE ....................................................................................... 17
2.4.1 The Information Message ..................................................................................... 17

2.4.2 The Error Message ................................................................................................. 17
2.4.3 The Confirmation Message ................................................................................... 17
2.5 STATEMENT FORMAT .................................................................................................... 18

2.6 GENERAL FUNCTIONAILITY ........................................................................................... 19
2.6.1 Upload Report ........................................................................................................ 19

2.6.2 Input Report ........................................................................................................... 21
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2.6.3 View Upload History .............................................................................................. 23

2.6.4 View Disclaimer Information................................................................................. 24
2.6.5 Tenant User Guide ................................................................................................. 24
2.6.6 System Enquiry ....................................................................................................... 24
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1 INTRODUCTION
1.1 SYSTEM DESCRIPTION

Point-Of-Sale Report Submission System (POSS) is a web-based information system. The
system simplifies the sales report submission process which allows tenant users to
submit statement files and AA commercial users to download reports via web browser in
the client machines from the Airport Network.
1.1.1 TARGET AUDIENCE

This document supposed for those readers who have the basic knowledge of using
personal computer (PC), mouse and Microsoft Internet Explorer.
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1.2 SYSTEM REQUIREMENT

- A computer with network connection.
- Microsoft Internet Explorer version 5.5 browser or above.
- If user is not yet upgrade to version 5.5, please contact IT Helpdesk.
- Screen resolution: 800 x 600.
- Java runtime 1.6.x
1.2.1 JAVA RUNTIME ENVIRONMENT INSTALLATION

1. Client user must have a local administrator right to execute the following
procedures.
2. Type the following URL into web browser address bar

http://www.oracle.com/technetwork/java/javase/downloads/java-archive-
downloads-javase6-419409.html#jre-6u38-oth-JPR
3. Select “Accept License Agreement” and click “Download” next to “Java Runtime
Environment (JRE) 6 Update 38 “which is highlighted.
for 32-Bit(x86) computer

for 64-Bit(x64) computer
4. A file download message box will be prompted. Click “Save” to save the file in your
local machine. You have to remember the file location so that you can find it out.
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5. When the download of software is finished, double click the downloaded file to
install.
6. If alert is prompted for confirming running the installation, click “Run”.
7. Check “Install” to install using traditional package.
8. The Java Setup Progress window appears.
9. Click “Close” when “You have successfully installed Java” message appears.
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10. Try to run POSS again and login to the system. With a successful login, the following
screen should be shown. Then tick “Always trust content from this publisher” and
click “Yes”.
11. The following screen should be shown if there is a success loading of POSS. You can
then choose the report files to send.
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1.3 SERVICE WINDOW AND ENQUIRY INFORMATION

Guaranteed operation hours of this system should be Monday to Friday 8:00 – 20:00
(excluding Holidays). For the period not mentioned the system maybe down due to
system maintenance.
When users encounter technical and/or user problems while accessing this application,
they should call up IT Helpdesk 2181 8128 to log their problems, with some diagnostic
information prepared/gathered to facilitate troubleshooting process. The call will then
be passed to the relevant technical support team to handle.
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2 SYSTEM OVERVIEW
2.1 GENERAL NETVIGATION

The following navigation buttons are generalized in the POSS system. Their usage is
summarized below.
2.1.1 TAB
Interface Component Description
Tenant’s Locator
Tenant can access his/her activity under corresponding “Tab”
2.1.2 BUTTON
Button All buttons shown in the screen are clickable. Each button will
have its own function as described by the text of graphics on the
button. Simply click on the button to activate its function.
Opening the directory window for user to choose the sales
records form the specific directory fulfilling the uploading
purpose.
Clear the selected sales record file from text file
Send the Sales Records to AA admin.
Input the Sales Records manually.
View the latest history of sales upload.
2.1.3 MENU ITEM

Menu Item When the mouse cursor is over the menu items, the shape of
the mouse cursor will change to normal select (like an arrow).
User can click on the pointed area to trigger the function
described by the text label or the graphics.
Logout form POSS tenant application.
Show the disclaimer information of POSS.
Show the online user manual of POSS.
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2.1.4 MOUSE POINTER

Interface Description
Component
Mouse Pointer Mouse cursor is used as a pointer to a specific object on the
webpage.
When you see this mouse cursor, it means you can click on
the area which the mouse is pointing to. The area can be
some texts or graphics.
This pointer shows the mouse cursor in normal situation. You
can use this cursor to click on the buttons.
Place your mouse to input fields and you can see this mouse
cursor. When you see this cursor, it means you can input text
into the text field.
When this cursor is shown in the System, it means the System
is working in background. Although the System still functions,
it is recommended to wait until the hourglass icon disappears.
When you see this cursor, it means the System is busy. You
have to wait until the cursor changes to other forms.
Note: All shown icon are enlarge in this document.
2.1.5 SCROLL BAR

When the displayed information is larger than the window area, vertical or horizontal
scroll bar will be appended accordingly in either the right hand side or the bottom of the
window area. User can click on the arrow buttons to shift the pane or drag the scroll bar
to move the page to a desired position
2.1.6 FILE INPUT FIELD
User can click the button on the right-handed side and a file chooser will be displayed.
After selecting the file, the text field will be filled with the full path of the file location.
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2.1.7 FILE CHOOSER
By clicking on the file icon, the file will be chosen. To confirm the file selection, click
Open button. To cancel the selection, click Cancel.
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2.2 USER’S ACCESS RIGHT
2.2.1 LOGIN
Using IE web browser, go to the POSS main page through the underlying URL:
http://appl.hkairport.com/POSSWeb/
The login screen will be shown. Enter your Novell login ID (e.g. requester) and password
then clicks Login to continue. The System will give out error message if the login is not
successful. Simply re-enter with a valid Login ID and Password and type it correctly in the
next try. The System will allow only one valid user using the System at one time.
Subsequent user entering the System will invalidate to logon.
Reset When the User ID or Password is entered incorrectly, users can click Reset to re-
enter. The system will clear the information stored in the fields.
Help User can view the user guide by clicking Help.
2.2.1.1 Authentication Error

If username or password is invalid, the following error will be shown. You can press here
back to the login page and try again.
2.2.1.2 Access Deny Error

If user do not has access right, the following error will be shown. You can press here
back to the login page and try again.
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2.2.1.3 Application Already Connected Error

If user has already logon to the system, the following error will be shown. You can press
here back to the login page and try again later.
2.2.1.4 Internal Server Error

The following error would be shown when system errors occur. You can press here back
to the login page and try again later or contact the administrator.
2.2.1.5 Login Restriction by Contract Termination

Tenant user will be denied to logon the system in case it cannot upload sales records
within 30 days after all its contacts are terminated.
2.2.1.6 Change Password

If user found that password is expired, the following shows steps for password
change:
 Click “Change Password” link in Login Page
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 Below screen is shown
 Input Login ID and password information, and then click Submit
 Below table shows password exceptions
Exception Message Solution

Please input all the password fields Input all necessary fields
The input current password is not Input the correct current password
correct
The input New Password is the same as Input a new password that different from
current password current password
New Password doesn’t match with Input a retype password that is the same as
Retype Password the new password
Password too short, minimum password Input a new password with minimum
length is 8 length larger than 8
Duplicated password, password used Input a new password that has not been
before used before
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2.2.2 LOGOUT
After finish using the POSS system, users should always remember to logout. To logout
click Logout from the menu bar.
The system will automatically return to the login screen.
The System will also automatically Log off if it is left idle for certain period. Idling means
no interaction with the system. For example, if just moving the mouse around without
interaction with the system for a certain period, the system will still log you off
automatically. Any upload report or change password action would result in following
errors.
2.2.3 SECURITY ALERT FOR THE SIGNED APPLET

Users are required to grant rights to the application by trusting the signed applet to run on
the users’ client machine.
- Click Run or Yes to grant the rights for this session only
- Tick Always trust content form this publisher then Run
or click Always to grant the rights without this alert shown in the future
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2.3 SCREEN LAYOUT

After successfully login, POSS tenant’s application page will be displayed. Those user’s
activities are sectioned by “Tab” or located as a “Menu” item. Basically it is divided into
three parts - a menu bar on the top, a status bar at the bottom, and the main control in
the middle.
Menu Bar
Main Panel
Status Bar
2.3.1 MENU BAR

This provides an expeditious access for those most commonly used functions, such as
logout.
2.3.2 STATUS BAR

This shows the status of the application to the user so that the user will know if the
application is working in progress for some task. When a task is running, a status
message ‘Processing... Please wait.’ will be shown in the status bar. If the system is
standby for the user to use, a status message ‘Ready.’ will be shown.
2.3.3 MAIN CONTROL

This is the main user interface to provide the functionalities, such as submit statements
or change password. The main control is further divided into tabs to provide different
functions.
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2.4 COMMON POP-UP MESSAGE
2.4.1 THE INFORMATION MESSAGE
When there is some information needed to inform the user, such as acknowledgement
of a completed task, the system will show the information message to the user.
2.4.2 THE ERROR MESSAGE
When there is any error occurred during a task processing, such as invalid data input and
server problem, the system will show the error message with related problem
description to the user.
2.4.3 THE CONFIRMATION MESSAGE
When there is any need for the user to confirm before proceeding, such as generating
key or submit statements, the system will show the confirmation message to the user
for confirmation. If the user does not confirm, the task will not be processed.
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2.5 STATEMENT FORMAT

Tenant users will upload their statements of some trading date through the system. The
statements uploaded can contain more than one worksheet but must be in the format
specified below:
Below are the mandatory fields and format. Any format derived from this would result in
an invalid file format exception when upload report is triggered.
Data Item Data Data Explanation

Cell Type
Licensee Name B1 Text The cell will be evaluated to the text value specified
by the text. It is the licensee or company name.
Contract B2 Text The cell will be evaluated to the text value specified
Number by the text. It should be unique identifier across all
the statements.
Trading Date B3 Date The cell will be evaluated to the date value specified
by the date. It is the trading date for the input data.
Concession B4 Text The cell will be evaluated to the text value specified
Code by the text. It is the classification code for the tenant
category.
Total Gross T33 Text The cell will be evaluated to the numeric value
Revenue specified by the formula text. It is the total gross
revenue by summing up all the relevant items in the
statement.
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2.6 GENERAL FUNCTIONAILITY
2.6.1 UPLOAD REPORT

File Upload is the main task that tenant user(s) can perform in the application. File
Upload feature is created merely by three component File Upload fields, Browse
buttons, Clear buttons and Send buttons. There is no restriction on the ordering rule,
tenant users’ can make use any one of the field to upload their file. In other words, only
the field with selected a sales record will(s) be uploaded when the user click on the Send
Report button. All selected sales records will be validated. In case anyone has an invalid
file format, refer to 2.5 Statement Format, the operation will terminate with Invalid
Format Exception shown.
The procedure of uploading the sales record(s):
i. Click on the Upload Report tab.

ii. Use any file upload field to upload single or multiple file(s).
iii. Click Send Report to submit the sales record(s).
iv. A pop-up acknowledgement with success message will be shown if the file has been
uploaded.
For each submission, tenant user can submit in maximum three sales records and user
must provide the correct file format, Excel type with file extension .xls, in order to
process the submission successfully. The sales records template would be given by AA
administrator and it is purposed that Tenant users should use the given template for
their submission.
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2.6.1.1 Report Date Extraction

Rather than requiring tenant user to input report date manually, the system will
automatically extract report date from the statement uploaded in Cell B3, refer to 2.5
Statement Format. Statement uploaded is distinguished by this report date. In case
tenant user upload statements more than once for the same report date, the latter
version will overwrite the previous one. Please note that the report date is extracted
from the first worksheet of the uploaded statements. Worksheets in the same
statement would then consider being the same report date regardless what report date
is set in other worksheets.
2.6.1.2 Working Worksheet

System will support add working worksheet in the uploaded statement for tenant user’s
convenience. Any worksheet name starting with Work_ will be considered as a working
worksheet and will not be taken into account for the system internal operation. As
report date is extracted from the first worksheet, it is not recommended to add working
worksheet at the end rather than at the beginning.
2.6.1.3 Exception
Exception Message Solution
No report is selected. Please select Select at least one report for send report
the report file to continue action
The report is not in valid format Fix the report format according to Section 2.5
Admin public key outdated. Please Users are required to logout the system and re-
re-login again to retrieve updated login again in order to get the latest admin
admin public key public key
Admin generate public key action in The system is temporary unavailable. Please try
progress. Send report action is again later
temporary unavailable, please try
again later.
2.6.1.4 Restriction for reporting sales by Upload Report

The system will check the date of upload statement which should be before the date of
contract termination for 30 days. Otherwise, system will reject the upload process.
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2.6.2 INPUT REPORT

Another way for report submission by using the feature of Web Interface, there is
available for tenants with a method to input data manually. When tenants open the web
interface, they can enter the sale record into the system instead of using excel file. That
way is quite effective to submit Gross revenue alone in order to update contract data.
After Input Report page loaded, the corresponding contract number will be shown on
the top of table in order to allow multiple sales records or separation gross revenue
update request.
Input report main page provides two buttons on the top of page, the both buttons for
update submission “submit” or click on ”Back to File Selection Page” to go back to report
upload by excel file page.
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When the report Gross Revenue submitted and the data updated into system
successfully, the following message will be shown to notify user.
When the report Gross Revenue submitted with the date of report later than today, the
following message will be shown to notify user.
If this message is shown, and you find that the date of report is set correctly,
YOU SHOULD CHECK WHETHER THE LOCALE (DATE AND TIME AT RIGHT BOTTOM
CORNER FOR WINDOWS) OF YOUR OWN PC MACHINE HAS BEEN SET CORRECTLY OR
NOT.
2.6.2.1 Restriction for reporting sales by Input Report

The system will not show the contract numbers if the contract is terminated on the input
date or the contract has been terminated more than 30 days.
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2.6.3 VIEW UPLOAD HISTORY

Tenant user can review the history of sales upload by clicking the button View Upload
History. User can list the history records by selecting trading date criteria with either last
15 trading days (including today) or last 30 trading days (including today) and then press
Search button. Each history record will show the status of sales upload in each contract,
either Upload (U), Missed (M) or Not Available (N/A).
After reviewing the history, user can press the button Back to File Selection Page button
to go back Upload Report page.
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2.6.4 VIEW DISCLAIMER INFORMATION

At the upper right corner of the screen you’ll find the Disclaimer option. After clicking on
the option, a message dialog will be shown as follow. This dialog will also be shown after
the user clicks on the Send Report button.
After reading the disclaimer, user can click on the Ok button to close the dialog.
2.6.5 TENANT USER GUIDE

Tenant can view the guideline by simply click on the Help shown as a menu item on the
main page. This user guide will be exported in PDF format and it is suggested that Tenant
would have Adobe Reader 6.0 or above in order to successfully.
2.6.6 SYSTEM ENQUIRY

For system enquiry, Email enquiry link is provided on any pages of POSS application.
The e-mail address of the AA administrator is pre-existed in the configuration file. POSS
should automatically pop-up an e-mail template, which consists of Content-Area and
Send button, when user click on the link. After input the subject and content of enquiry,
user should click on the Send button to complete the process.
Alternatively, Tenant user can call “21836142” for any urgent enquiry.
-- END --

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User Manual for POSS POINT OF SALES SYSTEM (POSS)

System Release Version No 4.0

POINT OF SALES SYSTEM (POSS)

System Name : POSI-RAD

System Release Version No. : V4.0

Total pages including this covering : 23

1.1 SYSTEM DESCRIPTION ..................................................................................................... 4

1.1.1 Target Audience ....................................................................................................... 4

1.2 SYSTEM REQUIREMENT .................................................................................................. 5

1.2.1 Java Runtime Environment Installation ................................................................. 5

1.3 SERVICE WINDOW AND ENQUIRY INFORMATION ........................................................ 8

2 SYSTEM OVERVIEW ................................................................................................................ 9

2.1 GENERAL NETVIGATION .................................................................................................. 9

2.1.1 Tab ............................................................................................................................ 9

2.2 USER’S ACCESS RIGHT ................................................................................................... 12

2.3 SCREEN LAYOUT............................................................................................................. 16

2.3.1 Menu Bar ................................................................................................................ 16

2.4 COMMON POP-UP MESSAGE ....................................................................................... 17

2.4.1 The Information Message ..................................................................................... 17

2.5 STATEMENT FORMAT .................................................................................................... 18

2.6.1 Upload Report ........................................................................................................ 19

2.6.3 View Upload History .............................................................................................. 23

1.1 SYSTEM DESCRIPTION

1.1.1 TARGET AUDIENCE

1.2 SYSTEM REQUIREMENT

1.2.1 JAVA RUNTIME ENVIRONMENT INSTALLATION

2. Type the following URL into web browser address bar

for 32-Bit(x86) computer

6. If alert is prompted for confirming running the installation, click “Run”.

7. Check “Install” to install using traditional package.

8. The Java Setup Progress window appears.

1.3 SERVICE WINDOW AND ENQUIRY INFORMATION

2.1 GENERAL NETVIGATION

Tenant can access his/her activity under corresponding “Tab”

Send the Sales Records to AA admin.

Input the Sales Records manually.

View the latest history of sales upload.

2.1.3 MENU ITEM

2.1.4 MOUSE POINTER

2.1.5 SCROLL BAR

2.1.6 FILE INPUT FIELD

2.1.7 FILE CHOOSER

2.2 USER’S ACCESS RIGHT

Help User can view the user guide by clicking Help.

2.2.1.1 Authentication Error

2.2.1.2 Access Deny Error

2.2.1.3 Application Already Connected Error

2.2.1.4 Internal Server Error

2.2.1.5 Login Restriction by Contract Termination

2.2.1.6 Change Password

 Below screen is shown

 Input Login ID and password information, and then click Submit

 Below table shows password exceptions

Exception Message Solution

The system will automatically return to the login screen.

2.2.3 SECURITY ALERT FOR THE SIGNED APPLET

2.3 SCREEN LAYOUT

2.3.1 MENU BAR

2.3.2 STATUS BAR