Indian Oil Corporation Limited

(Refineries Division)
P.O. Mathura Refinery

MATHURA PIN-281005

CIN - L23201MH1959GOI011388

_________________________________________________________________

Vendor Code-11922101
BHARAT HEAVY ELECTRICALS LIMITED,
ELECTRONICS DIVISION,

Tel.:
Fax :
EMail: finsales@bheledn.co.in

We are pleased to forward here with a document for your reference and action
For any further clarifications please use following contact information:

Purchasing Document Number: MRCC17A013/25434995

Document Date : 21.03.2018
Name & Designation : ,
EMAIL :
PH :
FAX :

Corporate Website: http://www.iocl.com/

Corporate Tenders Site: https://iocletenders.gov.in/ for e-tenders and for other
tenders http://eprocure.gov.in/epublish/

_________________________________________________________________

Regd. Office: G-9, Ali Yavar Jung Marg, Bandra(E), Mumbai-51,India

 Vendor No.: 11922101 Tender No. MRCC17A013

BHARAT HEAVY ELECTRICALS LIMITED, Work Order No.: 25434995

ELECTRONICS DIVISION, Work Order Dt.: 21.03.2018
ROAD P.B.NO.2606, MYSORE ROAD,
BANGALORE-560026 Work Order Value: INR 440,000.00
India Rs.FOUR LAC FORTY THOUSAND ONLY
(excluding taxes)

, Vendor Email: finsales@bheledn.co.in

Expecting supplies from : BHARAT HEAVY ELECTRICALS LIMITED, (11922101)
NOTE: ANY CHANGE IN SUPPLYING LOCATIONS SHALL BE IMMEDIATLEY INTIMATED
TO EIC.
EIC Email: VIJK@INDIANOIL.IN
Subject:
Repairing of M/S BHEL make DAVR control cards and DPU4E modules of
MAXDNA PLC of GT-3 ECS ECS system at Mathura refinery.

Ref: 1) Your offer submitted for the subject tender.

Dear Sir(s),

Your offer for the subject work has been accepted on behalf of Indian Oil
Corporation Limited (Refineries Division), Mathura Refinery on terms and conditions
stated in this letter & in tender documents.

You will be entitled to remunerations for the work calculated in accordance with
the Tender Documents on the basis of the rates indicated in the Schedule of Rates.

Contract Value:
The total nominal contract value shall be Rs.4,40,000/- (Rupees Four Lac Forty
Thousand Six Hundred Seventy Five Only, Plus GST. The GST shall be paid extra @18%

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Vendor No. 11922101 W.O. No.: 25434995
Contractor Name:BHARAT HEAVY ELECTRICALS LIMITED, Date:21.03.2018

as applicable as per Government rules)

Completion Time:-
Please note that the time allowed for carrying out the work shall be 01 Years from
the date issue of work order.

NOTE:
General Condition of Contract (GCC) & Special Condition of Contract (SCC) are not
applicable for this contract.

Engineer-in-Charge:
We hereby nominate Shri. Kapil Vij, MNMEL, Mathura Refinery, Phone No.
0565-2417829, as the Engineer-in-Charge. You may please contact them immediately
for further instructions. Meanwhile you are requested to prepare & submit a
detailed work schedule to the Engineer-in-Charge.

It is understood that the above work has been awarded to you on the basis,
interalia, of the statements made in your tender and the informations given in the
annexures thereto & references as mentioned above.

This letter is being issued to you in duplicate. You are requested to return one
copy thereof duly signed & stamped on each page as a token of Acceptance for our
records within 10 days of receipt of this LOA.

Thanking you,
Yours faithfully for and on behalf of
Indian Oil Corporation Limited
(Refineries Division)

A P Gautam
CM (Contracts)
Phone: 0565-2417552

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Vendor No. 11922101 W.O. No.: 25434995
Contractor Name:BHARAT HEAVY ELECTRICALS LIMITED, Date:21.03.2018

Schedule of Rates
Plant: 9050 ,Mathura Refinery GSTIN: 09AAACI1681G1ZN

___________________________________________________________________________
O.Lev. Item No Quantity Unit Rate Amount
Sr.No. Item Description
___________________________________________________________________________

WORK ORDER ITEM 00010 Repairing of maxDNA and AVR cards

00010 2.000 EA 100,000.00 200,000.00

Service chargs for reparing of MaxDNA Rs.ONE LAC ONLY Rs.TWO LAC ONLY
DPU modules (BHEL make PLC system)

00020 6.000 EA
40,000.00 240,000.00
Service chargs for reparing of AVR cards Rs.FORTY Rs.TWO LAC
THOUSAND ONLY FORTY THOUSAND
ONLY
___________________________________________________________________________
WORK ORDER Item 00010 TOTAL VALUE:
Indian Rupee: 440,000.00
Rs. FOUR LAC FORTY THOUSAND ONLY
IN: Integrated GST 18.00 %
___________________________________________________________________________
WORK ORDER NET VALUE :
Indian Rupee: 440,000.00
Rs. FOUR LAC FORTY THOUSAND (excluding taxes) ONLY

Engg IC: Kapil Vij (Maintenance Manager (Elect))

For And On Behalf Of

INDIAN OIL CORPORATION LIMITED

A P Gautam
CM (Contracts)
Phone: 0565-2417552
(Authorised Signatory)

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Vendor No. 11922101 W.O. No.: 25434995
Contractor Name:BHARAT HEAVY ELECTRICALS LIMITED, Date:21.03.2018

Technical scope of Work:

1)Broadly the scope of work involves repairing of faulty BHEL make DAVR control
cards and BHEL make MAXDNA PLC's DPU4E modules of GT-3 ECS system at the vendor's
works.

2)It also involves the submission of failure analysis report for each card/Module
that will be sent for repairing.

Terms & Conditions:

1)Vendor must deliver the modules/cards to M/S IOCL within 180 days from the date
at which the material is received at the vendor's works.The time duration shall be
extended only in special cases like e.g. non availability of components.

2)Warranty for the repaired cards/Modules shall be 60 days from the date at which
the repaired cards/modules are received at Mathura refinery or 75 days from the
date of dispatch of the cards/modules from the vendor's works whichever is earlier.

3)Freight charges for the repaired cards/ modules (that will be dispatched back to
M/S IOCL after repairing) shall be entirely borne by the vendor.

4)Since it is a rate contract, the quantity of cards that will be sent for
repairing may be less than the quantity mentioned in the work order.However,the
quantity will be limited as per the work order.

5)Payment will be done on the production of Proforma invoice/Invoice.

6)Duration of contract shall be for one year from the date of placement of work
order.

7)Organisational chart and hierarchal reporting structure (at least for division /
business unit level) shall be submitted after placement of purchase order for
intimation for deputation of engineer and escalation of complaints. Names,
designations, Phone nos ( mobile and landline) , email ids and addresses of all the
concerned shall be submitted and shall be updated and intimated time to time to the
Engineer In Charge.

NOTE:
General Condition of Contract (GCC) & Special Condition of Contract (SCC) / Initial
Security Deposit (ISD) are waived off for this tender. This statement supercedes to
all the caluses of Tender. Wherever requirement of GCC & SCC is mentioned.

ADDITIONAL SAFETY REQUIREMENT

A. Payment linked HSE performance of the contractors working at Mathura Refinery

1) The 2% payment of the Contract value (excluding service tax) shall be reserved
for Contractor's Health Environment & Safety System as under
i. 1% shall be earmarked for PPE (personal protective equipments) compliance.
0.05% shall be the penalty amount for each reported violation of PPE
non-compliance.
ii. 1% shall be earmarked for safe Act during execution of the works. 0.1% shall

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Vendor No. 11922101 W.O. No.: 25434995
Contractor Name:BHARAT HEAVY ELECTRICALS LIMITED, Date:21.03.2018

be the penalty amount for each reported incident of unsafe act/non-compliance of

permit system.
2) Above 2% payment shall be released on pro rata basis or on completion of job
after adjustment of penalty amount as above from the final bill of contractor, if
any. EIC/site engineer shall issue a certificate regarding penalty amount to be
deducted & the final bill shall be released after adjustment of penalty amount, if
any.
3) F&S department will conduct regular safety observations/inspections on random
basis as usual. All safety non-compliance observed during site visit shall be sent
to concerned EIC/site engineer for compliance & imposition of penalty. EIC/site
engineer/Area-in-charge shall invariably conduct safety observations/ inspections
of their respective area to cover all work orders & penalty shall be imposed in
case of observation of any safety non-compliance.
4) This 2% clause shall be applicable for contracts where job is to be carried
inside Refinery premises.
5) The above shall be in addition of existing GCC/SCC provisions.

B. Strict implementation of IS marked safety helmets & IS/CE marked safety shoes
for contract personnel

All the contractors working inside Mathura Refinery shall ensure that their
supervisors/labourers compulsorily wear IS marked safety helmets & IS/CE marked
safety shoes while entering refinery premises. No contract personnel shall be
allowed inside battery area without wearing IS marked safety helmets & IS/CE marked
safety shoes. All EIC's/site engineers and F&S department shall sensitize and
spread awareness among the contract personnel.

Name of Tenderer : #..#########..

Signature & Seal of Tenderer : ###########

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