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How To Print A Booklet: A Step by Step Guide On Assembling and Printing A Booklet Using Indesign CC and Postscript

This document provides a 7-step guide for assembling and printing a booklet using Adobe Indesign CC and a PostScript printer. The steps include: 1) ensuring the page number is a multiple of 4, 2) choosing and sticking to a page size, 3) adding bleed, 4) choosing a paper size larger than the spread size, 5) exporting to PostScript with proper settings, 6) exporting the PS file as a PDF and printing, and 7) cutting and stapling the finished booklet. Following these steps ensures the booklet will print and assemble properly.

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Flora Schmitz-Köhler
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© © All Rights Reserved
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43 views20 pages

How To Print A Booklet: A Step by Step Guide On Assembling and Printing A Booklet Using Indesign CC and Postscript

This document provides a 7-step guide for assembling and printing a booklet using Adobe Indesign CC and a PostScript printer. The steps include: 1) ensuring the page number is a multiple of 4, 2) choosing and sticking to a page size, 3) adding bleed, 4) choosing a paper size larger than the spread size, 5) exporting to PostScript with proper settings, 6) exporting the PS file as a PDF and printing, and 7) cutting and stapling the finished booklet. Following these steps ensures the booklet will print and assemble properly.

Uploaded by

Flora Schmitz-Köhler
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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HOW TO PRINT

A BOOKLET
A STEP BY STEP GUIDE ON
ASSEMBLING AND PRINTING A
BOOKLET USING INDESIGN CC
AND POSTSCRIPT

VERSION2 11/8/15 BY MONICA HOBLIN


COMPATIBLE WITH KONIKA MINOLTA BIZHUB C284E
& HP LASERJET 9040DN BW PRINTER
ADOBE INDESIGN CC 2014
MAC OSX VERSION 10.10.5
STEP 1
MAKE SURE THE NUMBER
OF PAGES YOU HAVE IS A
MULTIPLE OF 4
This is because you will have two pages per
spread, and two spreads per sheet of paper, totalling
four pages per sheet.

2×2=4

If your page number is not a multiple of four,


there will be one to three blank pages added to your
booklet. The placement of these added pages can
be unideal. If you want blank pages, make sure to
add them on your own. When printing with blank
pages, in the Print Booklet menu, you will need to
select “Print Setting > General > Options: Print Blank
Pages.”
STEP 2
ONCE YOU HAVE DECIDED
ON A PAGE SIZE,
STICK WITH IT
A “page size” is not the same as a “spread size”.
The “page size” represents the size of a single page
(i.e., size of booklet when it is closed). The “spread
size” is the size of two of the pages put together side
by side (i.e., size of your booklet when it is open). If
you change your mind on your page size after the
booklet is designed, adjusting your design for the
new size will be time consuming. If you are unsure
what size you need, here are some examples of
booklet sizes. Whatever page size you decide on,
the spread will be the page width times two, while
keeping the same height.
page size spread Size paper size
4.5w × 6.5h 9w × 6.5h 8.5×11
5.5w × 8.5h 11w × 8.5h 11×17
8.5w × 11h 17w × 11h 12×18
× ×
p width p height p width p height paper slightly larger
times 2 than spread size
STEP 3
GIVE YOUR DOCUMENT
A BLEED

Not all printers will match sides up perfectly


when printing duplex. A bleed will allow for your
design to spill over the edge nicely without any
unwanted borders after cutting it out. Using bleed is
a good habit to have whether the printer is great at
aligning or not. (top figures)

Simply turning on the bleed will not give your


document a bleed when it is printed. You must make
sure your design extends into or past the bleed.
(bottom figures)
Printed and Cut
With bleed Without bleed

good bad
In InDesign
With bleed Without bleed

good bad
STEP 4
SELECT A PAPER SIZE THAT IS
BIGGER THAN YOUR
SPREAD SIZE TO PRINT
If your page size is 5.5” wide by 8.5” tall, your
spread will be 8.5” tall by 11” wide. This will fit on an
11” x 17” paper very nicely, leaving room for a bleed
and trim marks. If the paper size is too little, there
are multiple things that can go wrong: the trim
marks could not make it onto the page, the design
could be cut off if scaled to 100%, or the design
could be scaled to a size smaller than intended.
Make sure that your paper size is larger than your
document after crop marks and bleed are all
accounted for.
8.5 “ x 11” spread on 11” x 17” paper

good

8.5 “ x 11” spread on 8.5” x 11” paper

bad
STEP 5
SEND TO POSTSCRIPT WITH
PROPER SETTINGS

The Konica Minolta printers on campus


occasionally will print booklets improperly, even
if all of the correct settings are selected in the
InDesign “print booklet” dialog box. Instead of
printing directly from InDesign, exporting the
document as a postscript file and printing through
Acrobat Pro has been a solution that assures a
successful print the first time. This solution works
for most printers, but the dialog settings for each
printer may vary.
When sending the document to postscript, you
will need to select “file > Print Booklet.” From the
Setup menu, select 2-up saddle stitch. Refer to the
“Preview” menu often, as it will show you how the
print job will sit on the paper.
In the “Print Settings” menu, select “postscript” as
your printer, and the “Konica Minolta” as your PPD.
If the document has any blank pages, select the
“General” tab and check “Options: Print Blank Pages.”
This will assure that your blank pages will be placed
where you intended.

In the “Setup” tab, select the paper size, change


the“Page Position: Centered,” and change the
orientation as needed.
Select the “marks and bleed” tab and make sure
“crop marks” and “use document bleed settings” are
checked. Select “OK”.

Check the “Preview” tab to make sure your page


size and orientation are correct. You will also be able
to see if you forgot to include crop marks or bleed, if
pages are in the wrong location, or if the document
isn’t centered. If everything looks like how it is
supposed to, select print and release your print job
at the release station. Select “print”

Name your file and save it in the desired location.


The booklet will save as a PostScript (.ps) File - this
may take some time.
STEP 6
EXPORT PS FILE AS A PDF
AND PRINT

Locate your new “.ps” file and open it. By default,


it will open in “preview”. Once open, it will look
something like the booklet pictured above. The
pages will be collated (front+back on the same
sheet, 2nd+2nd to last page on the same sheet, etc).
Select “file>export as pdf” and select “show
details” at the bottom of the dialog box. Select the
proper paper size and select “save”.

Open the PDF document and select “file>print”.


Select the desired printer, select “actual size”, and
select the proper orientation.
Select “page setup” and select the paper size.
Select “ok”.

Select “printer” and select “layout>layout/finish”.


Make sure the “print-type” is set to “2-sided” and the
binding position is “left bind”.
If you are printing to the Black and White printer,
the duplex settings will be slightly different. Select
“print” to close this dialog box, and select “print”
again to print your booklet.
STEP 7
CUT AND STAPLE YOUR
FINISHED BOOKLET

Make sure you have a sharp knife and clean


cutting surface. The Multimedia Commons and
the PUB computer lab both have cutting stations
available.
Cut from crop line to crop line on each edge
(bottom left figure). Do not cut to the edge of the
paper as that will remove your remaining crop lines
and make them unusable (bottom right figure).
After cutting out each spread, organize them and

good bad
fold them each in half (one at a time). Make each
fold crisp by sliding a straight edge over the fold.
Finish by reorganizing your booklet pages and
stapling them together. Use a long stapler that can

reach the fold without rolling or folding the paper.


Trim the ends of the pages again if necessary.
HAPPY BOOKLET PRINTING!

LOCATION: DEPARTMENTS/ENTERPRISEINFRASTRUCTUREANDTECHNOLOGYSERVICES/LABS/COMMON/BROCHURES,
HANDOUTS, HOW2S/BOOKLET PRINTING/HOW TO PRINT BOOKLET INDESIGN CC (2014)/V2

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