GD-1200 OM GB Ver01 D806GB401A 02 0

Document
Operator´s Manual for

GD-1200
Manager
Facsimile Function
Networking Documents.
CONTENTS
NOTICE TO USERS................................................................................................................................3
Preface ....................................................................................................................................................8
Features of the GD-1200 .........................................................................................................................9
General Precautions ..............................................................................................................................10
• When power failure occurs.................................................................................................................10
1. BEFORE USING FAX ...........................................................................................................................13
1. Description of Each Component ......................................................................................................14
• Main components ..........................................................................................................................14
• Configuration of options.................................................................................................................16
• Control panel .................................................................................................................................17
• Touch panel ...................................................................................................................................19
• Connecting cables .........................................................................................................................21
2. SENDING A FAX ..................................................................................................................................23
1. Transmission Mode..........................................................................................................................24
2. Preparation for Transmission...........................................................................................................26
3. About Originals ................................................................................................................................27
• Original size/Original scanning range ............................................................................................27
• Setting originals .............................................................................................................................28
4. Setting the Transmission Conditions ...............................................................................................31
• Variety of optional functions...........................................................................................................31
• Setting the transmission conditions ...............................................................................................33
• Sending different width originals....................................................................................................35
• Setting the scanning conditions for each page ..............................................................................37
5. Specifying the Remote Fax..............................................................................................................39
• Direct entry with digital keys ..........................................................................................................39
• Address book entry........................................................................................................................40
• Group entry....................................................................................................................................41
• Searching by ID number ................................................................................................................42
• Searching by address (Search address) .......................................................................................44
• Searching address using LDAP server..........................................................................................47
• Multi-address transmission ............................................................................................................49
• Confirming the destinations ...........................................................................................................50
6. Sending Originals.............................................................................................................................51
• Direct transmission ........................................................................................................................51
• Memory transmission.....................................................................................................................53
• Other transmissions.......................................................................................................................55
• Sending a Tone .............................................................................................................................57
3. RECEIVING A FAX ...............................................................................................................................59
1. Reception Modes .............................................................................................................................60
2. Reception Settings...........................................................................................................................61
3. Relationship between Original and Paper........................................................................................64
4. CHECKING AND CANCELING THE COMMUNICATIONS .................................................................67
1. Checking Transmission Result ........................................................................................................68
• Checking reserved transmissions..................................................................................................68
• Checking communication status (log)............................................................................................70
• Address registration from send/receive log ...................................................................................72
2. Canceling Transmissions.................................................................................................................74
5. ADVANCED FUNCTIONS ....................................................................................................................79
1. Transmitting 2-Sided Originals.........................................................................................................80
2. Priority Transmission .......................................................................................................................82
3. Polling Communication ....................................................................................................................83
4. Mailbox Communication...................................................................................................................86
5. Chain Dial Communication ............................................................................................................106
6. Delayed Transmission Reservation ...............................................................................................108
7. Recovery Transmission .................................................................................................................111
8. Onramp Gateway...........................................................................................................................113
9. Offramp Gateway...........................................................................................................................115
10. Save as File ...................................................................................................................................117
1
CONTENTS (Cont.)
6. PRINTING LISTS AND REPORTS .....................................................................................................121

1. Manually Printing Lists & Reports ..................................................................................................122
2. Automatically Printing Lists & Reports ...........................................................................................126
• Automatically printing lists & reports............................................................................................126
• Setting the lists and reports output ..............................................................................................127
3. Lists/Reports Samples ...................................................................................................................135
7. REGISTERING AND SETTING ITEMS...............................................................................................149
1. Setting the Initial Transmission Mode ............................................................................................150
2. Registering the Terminal ID ...........................................................................................................152
3. Setting the Reception Mode...........................................................................................................157
4. 2nd Line Board (optional) Installation ............................................................................................160
5. Setting RX Printing.........................................................................................................................166
• Setting RX printing.......................................................................................................................166
• Setting duplex printing .................................................................................................................169
• Setting the rotate sort (Alternation)..............................................................................................172
6. Setting Recovery Transmission .....................................................................................................174
8. TROUBLESHOOTING ........................................................................................................................177
1. When The Following Messages Appear ........................................................................................178
2. Transmission Trouble ....................................................................................................................179
3. Reception Trouble..........................................................................................................................180
9. SPECIFICATIONS ..............................................................................................................................181
1. Main Specifications ........................................................................................................................182
2
NOTICE TO USERS
For U.S.A. only
WARNING FCC Notice: Part 15

This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide,
may cause harmful interference to radio communications. Operation of this terminal in a residential area is
likely to cause harmful interference in which case the user will be required to correct the interference at
his/her own expense.
Warning: Changes or modification not expressly approved by Toshiba TEC could void the user’s authority
to operate the equipment.
WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On
the rear cover of this equipment is a label that contains, among other information, a product identifier in the
format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
This device is equipped with a USOC RJ11C connector.
A plug and jack used to connect this equipment to the premises wiring and telephone network must com-
ply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone
cord and modular plug is provided with this product. It is designed to be connected to a compatible modu-
lar jack that is also compliant. See installation instructions for details.
The REN is used to determine the number of devices that may be connected to a telephone line. Exces-
sive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In
most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part of the product identi-
fier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal
point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. But if advance notice isn't practical, the tele-
phone company will notify the customer as soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this happens the telephone company will provide advance
notice in order for you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, for repair or warranty information, please contact TOSHIBA
AMERICA BUSINESS SOLUTIONS, INC. 800-268-6744. If the equipment is causing harm to the tele-
phone network, the telephone company may request that you disconnect the equipment until the problem
is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public
service commission or corporation commission for information.
3
NOTICE TO USERS (Cont.)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device, including Fax machines, to send any message unless such message clearly con-
tains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the
date and time it is sent and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed
local or long-distance transmission charges.)
In order to program this information into your Fax machine, you should complete the following steps: com-
plete the setup procedures listed for station ID number and name. See P.152 “2.Registering the Termi-
nal ID”.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631
For Canada only
NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equip-
ment meets telecommunications network protective, operational and safety requirements as prescribed in
the appropriate Terminal Equipment Technical Requirements document(s). The Department does not
guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable
method of connection. The customer should be aware that compliance with the above conditions may not
prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.

Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the appro-
priate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number of your facsimile is 0.3
NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication
of the maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of devices subject only to the requirement that the sum of the
Ringer Equivalence Numbers of all the devices does not exceed 5.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le maté-
riel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunica-
tions, comme le prescrivent les documents concernant les exigences techniques relatives au matériel
terminal.
4
Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de
l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode
acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux condi-
tions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.
Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le four-
nisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la
suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionne-
ment.
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’éner-
gie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés
ensemble. Cette précaution est particulièrement importante dans les régions rerales.
Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à
un service d’inspection des installations électriques, ou à un électricien, selon le cas.
L’indice d’equivalence de la sonnerie de ce matériel 0.3.
AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre
maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface télépho-
nique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme
d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.
ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommuni-
cations 26 AWG au de section superleure.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
TOSHIBA OF CANADA LIMITED

Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2
For NEW ZEALAND only
“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted
that the item complies with minimum conditions for connection to the network. It indicates no endorsement
of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance
that any item will work correctly in all respects with another item of Telepermitted equipment of a different
make or model, nor does it imply that any is compatible with all of Telecom’s network services.”
“This equipment is not capable, under all operating conditions, of correct operation at the higher speeds
for which it is designated. Telecom will accept no responsibility should difficulties arise in such circum-
stances.”
“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom
customers.”
“Not all telephones will respond to incoming ringing when connected to the extension socket.”
5
NOTICE TO USERS (Cont.)
“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling. There is no
guarantee that Telecom lines will always continue to support pulse dialling”
“Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give
rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the
user should NOT contact the Telecom Faults Service”
“This device is intended for Stand-alone connection and not in parallel with other telephone devices”
“The call log incorporated in this equipment does not record all answered calls. The call log, therefore may
not agree with the Telecom account which may include calls not shown on the log.”
“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls. Only the 7-
digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the '0'
prefix”
TOSHIBA (AUSTRALIA) PTY LIMITED

17th Floor
296 Queen Street
Auckland
New Zealand
Phone: 64 9 307 0279
Warning: This is a Class A product. In a domestic environment this product may cause radio interference
in which case the user may be required to take adequate measures.
6
Working environment
This product is sold as an option. To be fully functional, this product must be installed into the related
base product. Please refer to the working environment advices being mentioned in the documentation
of the base product.
CE compliance
This product is following the provisions of the EU Telecommunications Terminal Equipment Directive
1999/5/EEC.
Since this product is sold as an option, please refer to the CE advices being mentioned in the docu-
mentation of the base product.
CE compliance is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl-
Schurz-Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0.
For a copy of the related CE Declaration of Conformity (base product), please contact your dealer or
TOSHIBA TEC.
7
Preface
Thank you for purchasing the Toshiba fax unit GD-1200. This Operator’s Manual describes the following:
• How to use the Fax functions
• How to perform a Fax communication
• How to inspect this equipment and perform its maintenance
• How to remedy Fax communication problems
Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure that the
Fax functions are used in optimum working conditions, keep this Operator’s Manual in a handy place for
future reference.
Accessories Provided for Fax Function
• Modular cord: 1
• Operator’s Manual for Facsimile Functions: 1
To ensure correct and safe use of the functions of the GD-1200, this Operator’s Manual describes safety
precautions according to the level of warning.
Before reading this Operator’s Manual, you should fully understand the meaning and importance of the
signal words. These words are classified in the following three levels:
Warning:
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, seri-
ous damage, or fire in the equipment or surrounding assets.
Caution:
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury,
partial damage of the equipment or surrounding assets, or loss of data.
Note:
Indicates a procedure you should follow to ensure the optimal performance of the equipment and problem-
free copying.
Tip:
Describes useful information when users are operating the equipment.
No part of this manual may be copied in whole or part without permission.

The contents of this manual may change without notification.
8
Features of the GD-1200
• Super G3 High-Speed Communication

High-speed communication in the Super G3 mode is enabled.
* “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34,
which is a new high-speed modem standard.
• JBIG Encoding System

This device uses a JBIG encoding system compatible with standard recommendations of ITU-T T.85.
• Mailbox Communication
This equipment is compatible with mailbox communications (e.g. confidential communication, bulletin
board communication, multi-address relay mail communication).
• Plain Paper Recording

Plain paper is used as the Fax output paper. This means that Faxes output from the digital copier can
be stored as business documents. You can also write on and sign them.
• Address Book for 1000 Destinations

Destinations can be numbered from 001 to 1000 for the address book.
• Dual Access
The following operations are enabled using the memory function:
- Reserving a memory transmission during another memory transmission
- Reserving a memory transmission during a reception
- Copying during a memory transmission
- Receiving data while copying
- Receiving data while printing other received data
- Receiving data while printing a list
- Transmitting data in the memory during printing a report
• High-Resolution (U-FINE) Mode

Detailed technical drawings, fine text and photographs can be clearly reproduced in transmitted docu-
ments with a resolution of 16 dots/mm X 15.4 lines/mm.
• Multi-Address Transmission
This function enables you to transmit a single document to maximum 400 destinations in one operation
by a direct dialing (using digital keys), or by specifying desired destinations in the address book (either
an individual destination or a registered group of destinations). The Internet Fax can be used in combi-
nation with this multi-address transmission.
• A3-Size Data Transmission and Recording

A3/LD originals such as technical drawings can be transmitted without changing their size. The
received data is printed out at the receiver’s Fax machine in A3/LD size (if available).
• 2-Sided Transmission
The data of a 2-sided original can be transmitted in the exact page order of the original by scanning the
data with the Reversing Automatic Document Feeder (optional).
• 2-Sided Printing
You can reduce paper waste by printing received data on both sides of the recording paper.
• 2-Line Communication
Simultaneous communications in 2 lines, such as simultaneous transmission and reception, are
enabled with the 2nd Line Board (optional).
9
General Precautions
When power failure occurs
• Neither Fax nor telephone functions of the device are available in the event of a power failure.
• You can use the external telephone to dial a number to make a call or to receive a call. (See the oper-
ator’s manual of your telephone set for details.)
• The originals stored in the memory might be deleted completely.
• Settings or registration contents such as the date and time or the address book data will not be
deleted.
• All data pertaining to time and destinations set in a certain function such as a delayed communication
or polling reception may be deleted.
• If a power failure has occurred during the scanning of an original or while printing a list, the message
"POWER FAILURE" appears on the touch panel. In this case, the job in progress might have been
deleted due to the power failure. Check the communication status.
• If the data of originals stored in a memory has been deleted due to the power failure, a power failure
list will be printed out when power is restored.
10
Disclaimer Notice
The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION
(including its employees, agents and sub-contractors) to any purchaser or user (hereafter “User”) of the e-
STUDIO281c/351c/451c/352/452, including its accessories, options and bundled software (hereafter
“Product”).
1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent
permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit
TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC COR-
PORATION’s negligence or TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.
2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law,
excluded and no such implied warranties are given or apply in relation to the Products.
3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage what-
soever caused by any of the following:
- use of handling of the Product otherwise than in accordance with the manuals, including but not
limited to the Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the
Product;
- any cause which prevents the Product from operating or functioning correctly which arises from or
is attributable to either acts, omissions, events or accidents beyond the reasonable control of
TOSHIBA TEC CORPORATION including without limitation acts of God, war, riot, civil commotion,
malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal volt-
age or other disasters;
- additions, modifications, disassembly, transportation, or repairs by any person other than service
technicians authorized by TOSHIBA TEC CORPORATION; or
- use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.
4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:
- loss of profits, loss of sales or turnover; loss of or damage to reputation; loss of production; loss of
anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of
use of, any software or data; loss under or in relation to any contract; or
- any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or
claims for consequential compensation;
whatsoever and howsoever caused which arise out of or in connection with the Product or the use of han-
dling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused
by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other
problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC
CORPORATION has not directly or indirectly supplied.
11
General Precautions (Cont.)
12
1. BEFORE USING FAX
1
1. Description of Each Component ..........................................................................................14

• Main components..............................................................................................................................14
• Configuration of options ....................................................................................................................16
• Control panel.....................................................................................................................................17
• Touch panel.......................................................................................................................................19
• Connecting cables.............................................................................................................................21
13
1. Description of Each Component
Main components
e-STUDIO281c/351c/451c
1
1. Front cover 10. Receiving tray
2. Drawers 11. Color toner (Cyan/Magenta/Yellow)
3. Operator’s Manual pocket (Back side) 12. Original glass
4. Power switch 13. Touch panel
5. Automatic duplexer 14. Control panel
6. Bypass tray 15. Black toner
7. Paper size indicator 16. Used toner bag
8. Original scale 17. Touch panel contrast adjustment dial
9. Scanning area *A and *B: Options
*B
4
1
5
2
6
*A
12
8
13
7
9
14
10
15
11 (17)
16
14 1.BEFORE USING FAX

e-STUDIO352/452
1
1. Front cover 8. Receiving tray
2. Drawers 9. Control panel
3. Operator’s Manual pocket (Back side) 10. Touch panel
4. Power switch 11. Touch panel contrast adjustment dial
5. Automatic duplexer 12. Toner cartridge
6. Bypass tray 13. Toner bag
7. Original scale *A and *B: Options
*B
3
1
5
4
2
6
*A
10
7
9
8 12
(11)
13
15
1.Description of Each Component (Cont.)
Configuration of options
1 2
1
3
1. FAX Unit (GD-1200)

This unit enables you to transmit and receive FAX data.
2. 2nd Line Board (GD-1160)

This board enables the use of 2 lines.
3. Printer Kit and Scanner Kit or Printer/Scanner Kit

Enables Internet Fax function and Save as File function.
- e-STUDIO352/452
Printer Kit : GM-1060
Scanner Kit : GM-4060
Printer/Scanner Kit : GM-2060

Control panel
Use the buttons on the control panel for various operations and settings through the e-STUDIO281c/351c/
451c/352/452.
1
1. [HELP] button
Use this button to display a desired operation procedure.
2. [USER FUNCTIONS] button

Use this button for paper size or media type setting of drawers, and registration of the copy, scan and
FAX settings (including a default setting change.) See the User Functions Guide for the functions
enabled by this button.
3. [TEMPLATE] button
Use this button to store and recall frequently used copy, scan, and FAX settings.
4. [EXTENSION] button
Any operation with this button is invalid at present. This button is to extend functions in the future.
5. [e-FILING] button
Use this button to access saved image data.
6. [SCAN] button
Use this button to use the scanning function.
7. [COPY] button
Use this button to use the copier function.
8. [FAX] button
Use this button to use the FAX / Internet FAX function.
9. PRINT DATA / MEMORY RX / FAX communication lamps

These lamps show the status of FAX data reception and FAX communication.
17
10. [INTERRUPT] button

Use this button to interrupt the copy job in process and perform another one. The interrupted job is
1 resumed by your pressing this button again.
11. [JOB STATUS] button

Use this button to confirm the job status, printing status, and FAX transmission/reception status of a
print job, scan job and FAX job. ( P.68 “1.Checking Transmission Result”)
12. [ACCESS] button

Use this button when the equipment is managed under the department management or the user man-
agement. If this button is pressed after copying, the next user needs to key in the department code or
user information, otherwise the copier function cannot be used. For the department code or user man-
agement, see the User Functions Guide.
13. [ENERGY SAVER] button

Use this button when you want to shut down the equipment or when you want the equipment to enter
into the energy saving mode. When you press this button, the menu for the energy saving mode
appears. Press the [SLEEP] button on this menu to enter into the energy saving mode and press the
[SHUTDOWN] button to shut down the equipment.
14. [FUNCTION CLEAR] button

When this button is pressed, all selected functions are cleared and returned to the default settings.
15. [STOP] button

Use this button to stop any scanning and copying operations in progress.
16. [START] button

Use this button to start copying, scanning and FAX operations.
17. [CLEAR] button

Use this button to correct numbers keyed in, such as the copy quantity.
18. ERROR lamp

This lamp lights when an error occurs and the equipment needs some actions to be taken.
19. [MONITOR/PAUSE] button

Use this button for on-hook transmission or pause entry. Pressing this button in the middle of direct
entry will display “-” as a “pause” on the screen.
20. Digital keys

Use these keys to enter the telephone and Fax numbers, ID numbers and password.
21. Touch panel

Use this panel for the various settings of each function of the copier, scanner and FAX. This panel also
indicates the status of the equipment, such as when you run out of paper or there is a paper jam.

Touch panel
When you press the [FAX] button on the control panel, the functions currently selected or used and the
status of the equipment are displayed on the touch panel.
When a graphic symbol indicating an erroneous status such as a paper jam is blinking, see Chapter 9 1
“BLINKING GRAPHIC SYMBOLS” in the Operator’s Manual for Basic Function to correct the error.
2
4
1. Message area 3. Index buttons

2. Touch-button area 4. Function setting area
Message area
The following information is shown here:
• Equipment status
• Operation instruction
• Cautionary messages
• Transmission resolution
• Number of destinations set
• Date and time
Touch-button area
The function fields shown here are selectable with a direct touch on the panel. Press the desired button
lightly with your finger.
• Index buttons
Press these buttons to switch each menu for the address book, destination confirmation, advanced
functions, and file saving.
• Function setting area
This area is to select and set various functions.
19
Clearing and canceling function selected

1 When you press the selected button (highlighted or shaded) again, the function selected with this button is
cleared. To quit (cancel) the setting, press the [CANCEL] button at the bottom of the touch panel (or the
[ALL CLEAR] button on the address book menu).
Buttons on the touch panel which are grayed out denote that functions for these buttons are not select-
able.

Connecting cables
Be sure that the power of the equipment is turned OFF before connecting the cables.
1
Do not connect this equipment and a telephone to a telephone connector in parallel.
1. LINE2 Connect a telephone line when the 2nd Line Board (optional) is installed.
2. LINE1 Connect a telephone line.
3. TEL Connect an external telephone (for a remote reception)
* An optional external telephone handset is not available for this version.
21
e-STUDIO352/452
1
1. LINE2 Connect a telephone line when the 2nd Line Board (optional) is installed.
2. LINE1 Connect a telephone line.
3. TEL Connect an external telephone (for a remote reception).
* An optional external telephone handset is not available for this version.

2. SENDING A FAX
1. Transmission Mode..............................................................................................................24
2. Preparation for Transmission ...............................................................................................26
3. About Originals .................................................................................................................... 27
• Original size/Original scanning range ...............................................................................................27
• Setting originals.................................................................................................................................28
4. Setting the Transmission Conditions.................................................................................... 31
• Variety of optional functions ..............................................................................................................31
• Setting the transmission conditions...................................................................................................33
• Sending different width originals .......................................................................................................35
• Setting the scanning conditions for each page .................................................................................37
5. Specifying the Remote Fax ..................................................................................................39
• Direct entry with digital keys..............................................................................................................39
• Address book entry ...........................................................................................................................40
• Group entry .......................................................................................................................................41
• Searching by ID number ...................................................................................................................42
• Searching by address (Search address)...........................................................................................44
• Searching address using LDAP server .............................................................................................47
• Multi-address transmission ...............................................................................................................49
• Confirming the destinations...............................................................................................................50
6. Sending Originals................................................................................................................. 51
• Direct transmission............................................................................................................................51
• Memory transmission ........................................................................................................................53
• Other transmissions ..........................................................................................................................55
• Sending a Tone .................................................................................................................................57
23
1. Transmission Mode
• Memory Transmission
The original is scanned into memory and automatically starts to be sent once a connection has been
made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-address
transmission).
• Direct Transmission
2 The remote Fax is dialed immediately, and the original will be sent as it is being scanned. This mode is
useful if you want to confirm connection to the remote Fax or when you want to send an urgent Fax
document. Originals are not stored in memory, and you can only specify one remote Fax at a time.
• Direct Entry with digital keys

You can dial the telephone number of the remote Fax directly using the digital keys
• Address Book Entry

You can specify a remote Fax that has been registered into the address book.
• Multi-address Transmission
You can send the same original to 2 or more remote Faxes in a single operation.
• Group Entry
Originals are sent to the destinations that have already been specified as a group.
• Recovery Transmission
A document is held in the memory after the initially specified number of redial attempts have failed. You
can retransmit the documents held in memory by touching the screen.
• On-hook Transmission
You can make a telephone call and then send the originals without picking up the handset of the exter-
nal telephone. When the line is connected to the remote Fax and a dial tone (short high-pitched tone)
is heard, press the [START] button to send the original. You can also use keypad (digital keys) dialing
and address dialing.
• Off-hook Transmission
* Only available if an external telephone is attached.
Pick up the external telephone, make a telephone call and then send the originals. When the line is
connected to the remote Fax and a response tone (short high-pitched tone) is heard, press the
[START] button to send the original. You can also use keypad (digital keys) dialing and address
dialing.
• Priority Transmission
You can send a priority transmission and interrupt the current communication. This function allows you
to interrupt the current communication and send the Priority Transmission. Transmission is resumed
after completing the current communication.
• Polling Transmission
You can store originals in memory, and wait for a request from a remote Fax to send the originals.
When the request arrives, the originals are automatically sent to the remote Fax that sent the request.
The remote Fax can receive originals at any convenient time. You can also inhibit remote Faxes which
do not have the corresponding password to receive the originals by appending the password to the
document.
• Mailbox Transmission
You can have confidential, bulletin board and multi-address relay mail communication, transmission
box with remote Faxes that support the ITU-T Mailbox functions.
24 2.SENDING A FAX
• Delayed Communications
You can send the original to a specified remote Fax at a specified time. This mode is useful when you
are making use of night-time discounts or sending originals overseas.
• Chain Dial Communication

When using the Fax communication network, you can combine 2 or more dialing operations (by
address book and direct entry), input and send information such as service codes one after another. 2
• Batch Transmission
The system will automatically send 2 or more reserved jobs to one remote Fax at a time.
This function can reduce the communication cost by sending multiple originals to the same destination
at one time.
This operation is automatically applied when more than one original is sent to one remote Fax with the
same transmission functions specified for each reserved TX job.
* When the use of the equipment is managed under the department management or the user man-
agement, the batch transmission can be performed only in the same department and user.
• Redialing
If the remote Fax is busy by using the Memory TX etc., this system will automatically redial the remote
Fax number. The default of the redialing intervals and counter is different for each country/region. It
can be changed by the service technician.
25
2. Preparation for Transmission
Switching to the Fax mode
1 Press the [FAX] button on the control

panel to select the Fax function.
2 • Be sure to switch over to the Fax mode before carrying out Fax
operations.
• If you leave the equipment for about 45 seconds, it automatically
returns to the copy mode.
• You can also switch to the Fax mode when the equipment is in
the energy-saving mode.
When the use of the equipment is managed under certain functions such as department management
When the use of the equipment is managed under the department management or the user management,
each user needs to enter the department code, user ID, password, etc. For these operations, see the
Operator's Manual for Basic Function.
26 2.SENDING A FAX
3. About Originals
Original size/Original scanning range
Original size
The following table shows the size and thickness of originals that can be transmitted via this system.
Maximum
Setting
Original Type Original Size Number that Remarks
Position
Can be Set 2
Original Sheets Letter format - Do not place any
Glass Three-dimensional objects (North American version): heavy object
Books LD, LG, LT, LT-R, ST, ST- (8.8 lb. or 4 kg or
R, COMP over) on the
A/B format glass
(European version):
A3, A4, A4-R, A5,
A5-R, B4, B5, B5-R,
FOLIO
Reversing Plain paper, thermal paper Letter format 100 originals Some of the
Automatic (for word processor or Fax), (North American version): (13 - 22 lb. originals on the
Document original with filing holes LD, LG, LT, LT-R, ST-R, 50 - 80 g/m2) left may not be
Feeder (2-, 3- and 4-holes): COMP or stacked used depending
(Optional) 9.3 - 41.8 lb. 35 - 157 g/m2 A/B format height of on paper quality.
(1-sided Original) (European version): originals 16
A3, A4, A4-R, A5-R, B4, mm or less
13.3 - 41.8 lb. 50 - 157 g/m2
B5, B5-R, FOLIO
(2-sided original)
* ST/A5 is not available
Original scanning range

As shown in the figures below, even if the original that you are sending contains information in the shaded
section, this information is not printed at the remote Fax.
1. LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO
2. LT, ST, A4, B5
1 2
5 mm 5 mm
4 mm
4 mm 5 mm
4 mm
4 mm 5 mm
ST-R, B5-R or A5-R originals are automatically rotated and sent as ST, B5 or A5-sized originals.
LT original is automatically rotated and sent as LT-R-sized original.
27
3.About Originals (Cont.)
Setting originals
When setting originals on the glass

Originals are sent in the order they are placed on the original glass in both memory TX and direct TX
modes.
2 1 Raise the Original Cover (optional) or the

Reversing Automatic Document Feeder
(optional), and place the original A with
its face down on the glass.
A
• Raise it 60 degrees or more to detect the original.
2 Align the original against the left inner

corner of the glass. B
• Different size originals can also be sent in one transmission.
• When LD, LG, LT-R, ST, COMP, A3, A4-R, A5, B4, B5 or FOLIO
originals are placed as shown in the figure on the right, the pre-
entered sender information is printed in the shaded position
shown B in the figure and sent to the remote Fax.
• Entering the sender information ( P.152 “2.Registering the Ter-
minal ID”)
• When transmitting non-standard-sized originals, best results are
obtained by placing the originals horizontally on the glass.
• When LT, ST-R, A4, A5-R or B5-R originals are placed as shown
in the figure on the right, the pre-entered sender information is C
printed in the shaded position shown C in the figure and sent to
the remote Fax.
3 Lower the Original Cover (optional) or the Reversing Automatic Docu-

ment Feeder (optional) slowly.
28 2.SENDING A FAX
Precautions for using the Reversing Automatic Document Feeder
Do not use the following 1 to 8 type originals as they may misfeed or become damaged:
1: Badly wrinkled or folded originals; in particular, originals whose leading edge is curled may fail to be
correctly fed.
2:
3:
Originals with carbon paper
Taped, pasted or clipped (cut out) originals
2
4: Clipped or stapled originals
5: Originals with holes or tears
6: Damp originals
7: OHP film originals
8: Others: tracing paper, permeable paper, coating paper (coating with wax, etc.)
Also, the following 9 to 10 type originals should be handled carefully:

9: Multiple originals, when pinched between 2 fingers, cannot be moved, or originals which are sur-
face treated may fail to be separate properly.
10: Folded or curled originals should be smoothed out before being used.
1 2 3
4 5 6
7 8 9 10
29
3.About Originals (Cont.)
When using the Reversing Automatic Document Feeder (optional)

When the originals are placed on the Reversing Automatic Document Feeder, the uppermost page is the
first to be scanned and sent.
2 1 After aligning the edges of originals,

place them with their face up and slide
the guides to the width of the originals.
• LT/A4 size originals are rotated 90 degrees so that they are sent
as LT-R/A4-R originals.
• If a mixture of LD and LT, A3 and A4, or B4 and B5 originals are
placed, they are sent in their original sizes.
• To set the originals with different width, see P.35 “Sending dif-
ferent width originals”.
• When LD, LG, LT-R, COMP, A3 and B4, A4-R, B5 originals are
placed as shown in the figure on the right, the pre-entered A
sender information is printed in the shaded position shown A in
the figure and sent to the remote Fax.
• Entering the sender information ( P.152 “2.Registering the Ter-
minal ID”)
• When LT, ST-R, A4, A5-R or B5-R originals are placed as shown
in the figure on the right, the pre-entered sender information is
printed in the shaded position shown B in the figure and sent to
B
the remote Fax.
30 2.SENDING A FAX
4. Setting the Transmission Conditions
Variety of optional functions
Originals can be sent using different transmission conditions (resolution, original mode, exposure, trans-
mission mode, original size, ECM, quality TX, Line, SUB/SEP, SID/PWD, subject and body). Settings for
the subject and body are available only when you are using the Internet Fax function. If you change the
transmission conditions, the new settings are valid for one transmission only. They return to the default
settings after the transmission. The following describes the settings of each item.
• Resolution:
Set the resolution before you scan the original to be sent.
2
STANDARD: Original with regular size text
FINE: Original with small size text and fine illustrations
U-FINE: Original with ultra-fine illustrations
* If the remote Fax cannot receive originals with the same resolution, the resolution of the sent
original is automatically converted and sent.
The finer the resolution is, the longer it takes to send an original.
• Original Mode:
Set the original mode before you scan the original to be sent.
TEXT, TEXT/PHOTO, PHOTO
* Transmission time may be longer than usual when the TEXT/PHOTO mode or PHOTO mode is
selected.
• Exposure:
Set the image density according to the contrast of the original to be sent.
AUTO, MANUAL (11 variations)
* In the automatic exposure mode, the equipment automatically judges the contrast of the origi-
nal, and selects the ideal contrast.
In the manual exposure mode, you can adjust the contrast manually with 11 variations.
• Transmission Type:
Set the transmission type.
MEMORY TX: Send the original after it is scanned into memory.
DIRECT TX: Send the original directly as it is being scanned.
• Original Size:
Set the scan size of the original to be sent.
AUTO:
The size of the original is automatically determined before it is scanned.
SPECIFIED SIZE:
The original is scanned at the preset size regardless of its actual size.
Use this mode when you are using non-standard size paper or you want to limit the area of the
original to be sent.
DIFFERENT WIDTH:
Set this function to send the originals with different width at a time using Reversing Automatic
Document Feeder (optional). ( P.35 “Sending different width originals”)
• ECM (Error Correction Mode):

ECM (Error Correction Mode) is an internationally standardized communication mode that automati-
cally corrects errors that occur during Fax transmissions. Even when the transmitted data has been
affected by noise during communication, this mode allows good communication without image distor-
tion by automatically resending the part that has been affected.
ON, OFF
* Both the transmitter and the receiver must have the ECM function to make ECM communica-
tion available. When affected by noise during communication, communication time takes longer
than usual.
31
4.Setting the Transmission Conditions (Cont.)
• Quality TX:
Set whether or not to specify Quality TX. This function makes the communication less affected by line
condition when transmitting document to overseas. When this mode is set to “ON”, originals are sent at
a slower speed than normal.
ON, OFF
2 • Line:
Specify the line to be used when you send the original (with the 2nd line board (optional) attached).
( P.160 “4.2nd Line Board (optional) Installation”)
OFF, LINE1, LINE2
• SUB/SEP, SID/PWD:
Input the sub-address when the remote Fax you are communicating with needs a sub-address. Subad-
dress is divided into the following categories.
SUB (sub-address): Entering information
SEP (selective polling address): Retrieving information
SID (sender identification): Password for SUB
PWD (password): Password for SEP
* Up to 20 digits of information can be stored for each of these sub-addresses.
When you send documents, you can specify a sub-address or password compatible with ITU-T
(International Telecommunications Union Telecommunications) standards.
* To use this function, the remote Fax must be capable of setting an ITU-T compatible sub-
address or password. For details, contact your nearest Toshiba Service Center.
• Subject, Body:
Subject and body can be added when using the Internet Fax function.
* When originals are placed on the original glass, you can change the following scanning conditions
for each page. ( P.37 “Setting the scanning conditions for each page”)
Resolution Original mode
Exposure Original size
* Changing the default settings (HOME POSITION) when sending originals. ( P.150 “1.Setting the
Initial Transmission Mode”)
32 2.SENDING A FAX
Setting the transmission conditions
1 Place the original(s).

• P.28 “Setting originals”
2 Press the [FAX] button on the control panel.

2
3 Press the [ADDRESS] button to enter the address menu, and then
press the [OPTION] button.
4 Press the desired buttons to set the transmission conditions, and

then press the [ENTER] button.
• Press the [Prev] or [Next] button to switch the screens.
33
5 Specify the remote Fax and press the [START] button.
34 2.SENDING A FAX
Sending different width originals
When you select the [DIFFERENT WIDTH] button in the “ORIGINAL” of the transmission condition, the
originals with different width can be sent at a time using Reversing Automatic Document Feeder.
Available combinations of the original size are as follows. (Not available for the combination of LT format
and A/B format)
LT format: LD, LT, COMP, LG, LT-R
A/B format: A3, A4, B4, B5, A4-R, FOLIO
2
1 Adjust the tray guide to the widest origi-
nal size, and then align the original
against the front side.

4 Press the [DIFFERENT WIDTH] button. And press the [ENTER] button
to complete the setting.
• Set the other transmission condition as required. ( P.33 “Setting the transmission conditions”)
35
5 Specify the remote Fax and press the [START] button.
36 2.SENDING A FAX
Setting the scanning conditions for each page
When you want to send multi-page originals by placing them on the original glass, you can change the fol-
lowing scanning conditions for each page:
Resolution Exposure
Original mode Original size
This function is convenient for newspapers and books can be placed on the original glass and sent.
2
1 Place the original on the glass.
• P.28 “When setting originals on the glass”

3 Press the [OPTION] button and set the transmission conditions.
And press the [ENTER] button to complete the setting.
• P.31 “4.Setting the Transmission Conditions”
4 Specify the remote Fax.

• Specifying by digital keys ( P.39 “Direct entry with digital keys”)
• Specifying by address book ( P.40 “Address book entry”)
• Specifying by group ( P.41 “Group entry”)
• Specifying by multi-address transmission ( P.49 “Multi-address transmission”)
5 Press the [START] button.

• The first original is scanned.
6 Place the next original.

7 Select the [OPTION] button and set the transmission conditions for
the second original as required.
And press the [ENTER] button to complete the setting.
• The changeable scanning conditions for each page are the “RESOLUTION”, “MODE”, “EXPOSURE” and
“ORIGINAL”.
37

• The second original is scanned.
• If there is another original to be scanned, repeat steps 5 through 7.
2 Be sure to carry out the operations within 45 seconds after the “To continue place document on glass, and press
START” appears. If the equipment is inactive for 45 seconds, the scanned original is sent.
9 When
ton.
finished scanning of the last page, press the [JOB FINISH] but-
• The originals are sent.
38 2.SENDING A FAX
5. Specifying the Remote Fax
Direct entry with digital keys
Direct entry is the method for specifying remote Fax numbers using the digital keys.

2
3 Key in the remote Fax number.
4 Iforyou make a mistake, press the [CLEAR] button on the control panel
the [BACK SPACE] button in the address menu and correct the
mistake.
• [CLEAR] button: Press this button to clear all values you have entered.
• [BACK SPACE] button: Press this button to delete each value you have.
When you are dialing to an outside line via a PBX, there may be a pause before the connection is made, causing
a transmission error. To avoid this error, press the [MONITOR/PAUSE] button after the number that designates
an outside line to enter a pause. This automatically enters a thee-second pause before the remote Fax number is
dialed, which reduces transmission errors. (The mark “-” is displayed as a “pause” on the screen.)
39
5.Specifying the Remote Fax (Cont.)
Address book entry

Address book entry is the method for specifying remote Fax numbers by pressing the remote Fax buttons
which have previously been registered. It is convenient if frequently used destinations are registered in the
address book.
• Registering the address book, see the [User Functions Guide].
2 1 Place the original(s).


3 Press the [ADDRESS] button to enter the address menu.
• Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or
[Next] button to switch the screens.
4 Press the button designating the remote Fax to which you wish to
send your transmission.
• You can search for remote Faxes by ID number and by address.
( P.42 “Searching by ID number”)
( P.44 “Searching by address (Search address)”)
40 2.SENDING A FAX
Group entry
Group entry is the method of specifying remote Fax numbers by pressing the group button which has pre-
viously been entered. It is convenient if frequently used multiple destinations are entered into a group.
• Creating Groups, see the [User Functions Guide].

• P.28 “Setting originals” 2
3 Press the [ADDRESS] button to enter the address menu, then Press
the [GROUP] button.
4 Press the remote Fax group to send originals. If you want to see the
specified group members, press the [CONTENTS] button.
• You can search for groups by ID number and by group.
( P.42 “Searching by ID number”)
( P.44 “Searching by address (Search address)”)
The Remote Faxes in the group can be confirmed in the group number information. See the [User Functions
Guide].

41
Searching by ID number
When selecting the remote Faxes registered in the address and group by searching by the ID number
immediately displays the screen including the searched-for ID number.

2
3 Press the [ADDRESS] button to enter the address menu, then the
[KNOWN ID] button.
4 Key in the desired ID number, and press the [ENTER] button.

• You can key in the number within the range of 1 to 1000.
42 2.SENDING A FAX
5 Press the button for the remote Fax that you want to send to.
• To continue searching by ID number, press the [KNOWN ID] button.

• To continue searching by address ( P.44 “Searching by address (Search address)”), press the [SEARCH
ADDRESS] button.
43
Searching by address (Search address)

When selecting the remote Faxes registered in the address book and group, pressing a letter button leads
to display the remote Faxes whose names start with the letter and/or numbers, which makes it easy to
choose the desired remote Faxes.

2 • P.28 “Setting originals”

3 Press the [ADDRESS] button to enter the address menu. Press the
[SEARCH ADDRESS] button.
4 Press the button you want to search.
44 2.SENDING A FAX
5 Enter the ideal button or number, and then press the [ENTER] button.
6 Press the [SEARCH] button.
45
7 Press the button for the remote Fax that you want to send to, and then
press the [ENTER] button.
• If the remote FAX to be selected is one, the direct transmission (On-hook Transmission) can be performed.
2
• To continue searching by the address, press the [SEARCH ADDRESS] button.
• To continue searching by the ID number ( P.42 “Searching by ID number”), press the [KNOWN ID] button.
8 To perform the memory transmission, press the [START] button to

complete the operation. To perform the direct transmission, follow the
procedure from step 9.
9 To perform the On-hook transmission, press the [MONITOR/PAUSE]

button and the [DIAL] button.
10 When you hear the answer tone (short high-pitched tone) through the
built-in speaker, press the [START] button.
46 2.SENDING A FAX
Searching address using LDAP server
Without using the address book in this equipment, you can select the remote Faxes registered in the
address book of the LDAP (Lightweight Directory Access Protocol) server via network. In this case, it is
required to register the directory search name using TopAccess via network beforehand. (You can also set
the default LDAP server that you want to select.) Ask your network administrator for details.

2

3 Press the [ADDRESS] button to enter address menu, and then press
the [SEARCH ADDRESS] button.
• If the LDAP server has already been set, go to step 6.
4 Press the [DIR SERVICE] button.
47
5 Press the directory search name that you want to search, and then
press the [ENTER] button
6 Search the remote Fax, and then send it.

• Follow the procedure from step 4 in P.44 “Searching by address (Search address)”.
* Searching using the LDAP server is available for Fax number and E-mail.
48 2.SENDING A FAX
Multi-address transmission
The multi-address transmission function allows you to send the same document to 2 or more remote
Faxes in a single operation, which can be done by combining direct, address book and group entry. Com-
bining with the Internet Fax function is also available. This eliminates the need of placing the original and
then dialing the number for each destination.
The following shows the number of destinations that can be entered according to how the remote Fax is
specified:
• By direct entry only: 400 destinations
• By address book entry only: 400 destinations
2
• By group entry only: 200 groups (400 destinations per a group, maximum 400 locations)
• By combining direct, address book and group entry: 400 destinations maximum
* Multi-address transmissions must be set in the memory TX mode. ( P.33 “Setting the transmission
conditions”)


4 Specify the remote Fax numbers.

• To continuously enter remote Fax numbers after having specified them by means of the digital keys, press the
[MULTI] button, then enter the next number. You do not need to press the [MULTI] button for the address book
or the group entry.
• The selected destinations can be confirmed by selecting the [DESTINATION] button. ( P.50 “Confirming the
destinations”)
• To cancel the remote Fax number entered with digital keys, press the [CLEAR] button on the control panel.
• To cancel a remote Fax specified with address book or group entry, press the highlighted button for the remote
Fax again. To cancel all specified remote Faxes, press the [ALL CLEAR] button.
• To cancel a remote Fax specified with direct entry, press the [DESTINATION] button to enter the destination
menu, and then cancel it. ( P.50 “Confirming the destinations”)
5 Specify all remote Faxes, then press the [START] button.
49
Confirming the destinations

After specifying multiple destinations by using multi-address transmitting, you can confirm the addresses
in the list by pressing the [DESTINATION] button. You can also delete the addresses by pressing the
[DELETE] button.
1 Press the [DESTINATION] button.

2 • Each screen displays 8 destinations. To view destinations which are not displayed on the screen, press the
[Prev] or [Next] button to switch the screens.
2 Select the destination that you wish to delete, and then press the
[DELETE] button.
50 2.SENDING A FAX
6. Sending Originals
Direct transmission
In the direct transmission mode, the remote Fax is immediately dialed, and the originals are sent after a
successful connection with the remote Fax that has been completed.
• Users can check immediately if the original has been sent to the remote Fax.
• Once scanned, the originals are not stored in the memory.
• Users can specify only one remote Fax at one time.
• After a page has been sent, the next page is scanned. It takes longer to scan all pages.
• If an original is placed on the original glass, the scanning conditions can be changed for each page.
( P.37 “Setting the scanning conditions for each page”)
2
* Memory transmission is set as the initial setting. Changing the initial setting to direct transmission
( P.150 “1.Setting the Initial Transmission Mode”)
Direct transmission by optional setting


4 Press the [DIRECT TX] button, set the other transmission conditions,
then press the [ENTER] button.
51
6.Sending Originals (Cont.)

2 6 Press the [START] button.

• The remote Fax is dialed immediately and communication is initiated.
• Canceling the direct transmission ( P.78 “Canceling direct transmission (during scanning)”)
52 2.SENDING A FAX
Memory transmission
In the memory transmission mode, originals are scanned at high speed and temporarily stored in memory
before transmitting.
• Up to 100 transmissions can be reserved.
• Up to 1000 pages can be stored in 1 transmission.
• You can specify two or more remote Faxes at one time.
• If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the remote Fax is auto-
matically redialed repeatedly.
• Documents can no longer be added to memory if it becomes full midway during scanning. In this case,
2
reduce the number of originals you are sending, or try sending in the direct transmission mode. (
P.51 “Direct transmission”)
• If an original is placed on the original glass, the scanning conditions can be changed for each page.
( P.37 “Setting the scanning conditions for each page”)


4 Press the [MEMORY TX] button, set the other transmission condi-
tions, then press the [ENTER] button.
53

• Specifying by group ( P.41 “Group entry”)
• Specifying by multi-address transmission ( P.49 “Multi-address transmission”)
2
• The original will be scanned and stored in memory.
• Canceling transmissions. ( P.74 “2.Canceling Transmissions”)
54 2.SENDING A FAX
Other transmissions
On-hook transmission
In this mode, you can confirm the answering tone from the remote FAX without picking up the handset of
the external telephone.
When the other party receives the call as a telephone call, you can talk by picking up the handset of the
external telephone.
• This operation is available when the Line 1 lamp is OFF. 2


4 Press the [MONITOR/PAUSE] button.

• You will hear the dial tone from the built-in speaker.
• To cancel the setting, press the [MONITOR/PAUSE] button
again.

Each press of a digital key dials a number. If you make a mistake when dialing the remote Fax number, press the
[MONITOR/PAUSE] button to cut the line, and then press the [MONITOR/PAUSE] button again to redial.
built-in speaker indicating the connection has been made with the
remote Fax, press the [START] button.
When you hear the other party’s voice answering the call before pressing the [START] button, pick up the hand-
set of the external telephone and press the [MONITOR/PAUSE] button. Then, ask him/her to operate their equip-
ment for receiving a Fax.
55
Off-hook transmission
This mode is available by picking up the handset of the external telephone to dial. When the other party
receives the call as a telephone call, you can talk with him/her.
• This operation is available when the Line 1 lamp is OFF.
2
• An external telephone is required (not available for the European version).
• You can specify the remote Fax only using the external telephone.


4 Pick up the handset of the external telephone.

5 Dial the remote FAX number with the external telephone.
Each press of a digital key dials a number. If you make a mistake when dialing the remote Fax number, put the
handset down to cut the line, and then pick up the handset again to redial.
handset indicating the connection has been made with the remote
Fax, press the [START] button.
When the other party receives the call as a telephone call, ask him/her to operate their equipment for receiving a
Fax.
7 Replace the handset of the external telephone.
56 2.SENDING A FAX
Sending a Tone
Tone services can be used even on pulse dial lines.
1 To receive a tone service, press the [#]

button of the digital key to switch over to
tone transmission.
• For details of services and how to receive Fax information ser-
2
vices, contact your service provider.
57
2
58 2.SENDING A FAX
3. RECEIVING A FAX
1. Reception Modes ................................................................................................................. 60 3

2. Reception Settings ...............................................................................................................61
3. Relationship between Original and Paper............................................................................64
59
1. Reception Modes
• Automatic Reception
Faxes are automatically received during the incoming call.
The line is designated for use exclusively by the Fax.
• Manual Reception
Faxes are received when the user confirms the call on the telephone, press the [MANUAL RECEIVE]
button in the advanced menu and then the [START] button.
* An external telephone is required (not available for the European version).
• Memory Reception
This equipment automatically stores received originals in memory if an error (e.g. a paper jam or out of
3 paper) occurs during reception and prevents the originals from being printed. After the trouble has
been cleared, printing is automatically resumed.
Memory Reception works in the following conditions.
- During copying
- During printing of received originals
- During printing of lists and reports
- When the equipment has run out of paper
- When a paper jam occurs
- When the equipment has run out of toner
• Mailbox Reception
You can retrieve documents from mailbox hubs (confidential, bulletin board) that support the ITU-T
Mailbox functions.
• Polling Reception
Users request transmission from a remote Fax, and receive the original that is stored in the remote
Fax’s memory. There are 2 types of polling RX: individual polling RX and multi-polling RX. A password
can be set.
60 3.RECEIVING A FAX
2. Reception Settings
There are 2 reception modes: auto reception and manual reception.

• AUTO reception
Set this mode when the phone line is used exclusively for Faxing. The Fax automatically receives
incoming originals.
• MANUAL reception
Set this mode when the Fax is connected to a line also used for voice telephone calls.
Setting of the reception mode

3
1 Press the [USER FUNCTIONS] button on
the control panel.
2 Press the [ADMIN] button and then the [PASSWORD] button.
3 Enter the administrator password (6 to 10 digits), and then press the

[ENTER] button.
• Ask your administrator for the administrator password.
61
2.Reception Settings (Cont.)
4 Press the [FAX] button.
5 Press the [INITIAL SETUP] button.
6 Press the [AUTO] or [MANUAL] button to select the reception mode,

and then press the [ENTER] button.
3
63
3. Relationship between Original and Paper
Acceptable size of paper

Originals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5 size paper, and are
printed in the printing range of each size of paper. No printing will occur in the margins borders of the
received originals as indicated by the gray borders on the figures below.
Set the paper in the drawers, the Large Capacity Feeder (optional) or Paper Feed Pedestal (optional).
The paper set on the bypass tray is not available.
3
Drawers can be set for Fax only. See the [Operator's Manual for Basic Function].
• If a specified drawer is set for Fax as a drawer by type, only the paper set in this drawer is used when
the equipment receives a Fax.
• The paper that can be set in the drawer for Fax is LD, LG, LT, LT-R, A3, A4, A4-R and B4 sizes.
* If you want to set ST-R, A5-R, B5 or B5-R size paper in the drawer for Fax, ask your service technician.
5 mm 5 mm
4 mm
5 mm 5 mm
4 mm
5 mm 5 mm
Setting RX printing during default setup

The received data are printed on paper which fits the incoming original size.
• When the incoming original is shorter or the same length as the paper printing area, it is printed in the
original size.
• When the incoming original is larger than the paper printing area, it is printed according to the following
priority: (Initial setting: Discard printing ON, Reduction printing ON) To change the configuration to
OFF, see P.166 “5.Setting RX Printing”.
1. When originals are up to 10 mm larger than the printing area; the part of the originals that exceeds the
paper printing area is discarded.
2. When originals are at least 10 mm larger than the printing area; If the original can fit on a single sheet
of paper by reducing it to 90%* of its original size, it is reduced and printed on a sheet of paper (Reduc-
tion printing). If the original cannot fit on a single sheet of paper, it is printed on 2 sheets of paper.
* LG size originals are reduced to 75% to fit onto LT or LT-R paper.
3. Originals are printed on larger size paper.
Paper priority when there is no same size paper
When RX reduction printing and discard printing are set to “ON”, paper is selected according to the follow-
ing priority:
1. Paper of the same size and same orientation as the received original
2. Paper of the same size but with a different orientation to the received original
3. Paper of the same orientation but larger than the received original
• American Size
Size of Original
being Received 3
Ledger Legal Letter Letter Statement COMP
Priority
1.
Ledger Legal Letter Letter Statement COMP
2.
Letter Letter Letter Letter Ledger
Reduced to 75%
3.
Letter Ledger Legal Letter
Reduced to 75%
4.
COMP Legal COMP Legal
5.
Ledger COMP Ledger COMP
6.
Ledger
When the correct paper size is not available, the scanned original will be reduced by remote fax to fit an
available size paper (such as LD to LT) in addition to printing a received document on a larger size paper.
65
3.Relationship between Original and Paper (Cont.)
• European Size
Size of
Original
being
Received
Priority A3 B4 A4 A4 A5 FOLIO
1.
A3 B4 A4 A4 A5 FOLIO
3
2.
A3 A4 A4 A4 B4
3.
A3 FOLIO A4 A3
4.
A4
FOLIO B4 FOLIO Reduced to 75%
5.
A4
B4 A3 B5 Reduced to 75%
6.
B5
7.
B4
8.
A3
The paper priority varies according to the RX reduction printing and discard printing settings. For details,
contact your service technician.
4. CHECKING AND CANCELING
THE COMMUNICATIONS
1. Checking Transmission Result.............................................................................................68

• Checking reserved transmissions .....................................................................................................68
• Checking communication status (log) ...............................................................................................70
• Address registration from send/receive log.......................................................................................72
2. Canceling Transmissions .....................................................................................................74 4
67
1. Checking Transmission Result
Checking reserved transmissions
You can check the following information of the transmission status (job) in the list on the touch panel.
• File number
4 •
•
Receiver
Accepted date
• Number of originals
• Transmission status
Line1: Sending on line 1
Line2: Sending on line 2
Network: Sending via Internet Fax
Delayed: Sending via Delayed Transmission Reservation
Wait: Communication is in the standby queue.
Invalid: Under standby due to an invalid department code (N/W-Fax).
For N/W-Fax function, see the [Network Fax Guide].
4 jobs are listed on each screen (page). The job display for 100 jobs (25 pages) are available.
1 Press the [JOB STATUS] button on the

control panel.

• If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens.
• Files are displayed in order beginning with the newest file.
• To output the list with the current reservation status, press the [RESERVATION LIST] button. ( P.124 “Print-
ing reservation list”)
68 4.CHECKING AND CANCELING THE COMMUNICATIONS

Releasing the department code error
In N/W-Fax function, if an invalid code is keyed in, “INVALID” appears in the status column and the status
becomes standby.
Select the file with the invalid code and press the [RELEASE] button. “INVALID“ job will be sent as a job for the
department to which the user who performs user authentication belongs.
69
1.Checking Transmission Result (Cont.)
Checking communication status (log)

You can check the following information of the communication status (log) in the list on the touch panel.
• File number
4 •
•
Receiver or sender
Accepted date
• Number of originals
• Communication result
OK: Transmission or reception succeeded.
4-digit error code: Transmission or reception failed. ( P.124 “Error code table”)
4 jobs are listed on each screen (page). The job display for 40 jobs (10 pages) are available.
The setting can be changed to display the list for 120 jobs (30 pages). ( P.127 “Setting the (transmis-
sion/reception) journal output and its number”)
1 Press the [JOB STATUS] button on the control panel.

2 Press the [LOG] button to enter the log menu, and then press the
[SEND] or [RECEIVE] button.

• If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens.
• To output the list with the transmission or reception result, press the [JOURNAL] button. ( P.122 “1.Manually
Printing Lists & Reports”)
71
1.Checking Transmission Result (Cont.)
Address registration from send/receive log

You can register the information such as the remote Fax numbers and E-mail addresses in the address
book from the send/receive log screen.
* The following information can be registered from the Send log:
• Remote FAX number which was dialed by direct entry using the digital keys, or which was
searched for by the LDAP server
• E-mail address which was manually entered, or which was searched for by the LDAP server
* The following information can be registered from the Receive log:
• Remote FAX number which was dialed by direct entry using the digital keys, or which was
searched for by the LDAP server for a Polling Reception
• E-mail address of the sender

4 2 Press the [LOG] button to enter the log menu, and then press the
3 Select the remote Fax you want to register in the address book, and
then press the [ENTRY] button.

4 Select the item button you want to register, and then enter the recipi-
ent's or sender's information.
• See the [Operator's Manual for Basic Function] for entering letters.
• ID number is automatically numbered.
4
• See the [User Functions Guide] for registering and correcting the address book.
5 Press the [ENTER] button.
73
2. Canceling Transmissions
Canceling transmissions (during scanning)

When an original is being scanned on the original glass:
1 When scanning of the original is finished, press the [JOB CANCEL].

• If you press the [JOB FINISH] button or do nothing for about 45 seconds after finishing the scanning, the
scanned data of the original start to be transmitted.
• To change the setting of the scanning conditions, press the [OPTION] button. ( P.37 “Setting the scanning
conditions for each page”)
2 Press the [Yes] button.
When originals are being scanned using the Reversing Automatic Document Feeder (optional):
1 Press the [STOP] button while the multi-

ple originals are being scanned. Scan-
ning (storing into memory) is paused.

2 To cancel the job, press the [JOB CANCEL] button while scanning is
paused.
• To resume scanning, press the [START] button on the control panel.
• When the [JOB FINISH] button is pressed, the scanned data of the original(s) start to be transmitted.
• To change the setting of the scanning conditions, press the [OPTION] button. ( P.37 “Setting the scanning
conditions for each page”)
• If you do nothing for about 45 seconds after the pause of the transmission, the transmission that is currently
being scanned is cleared from the memory.
3 Press the [YES] button.
75
2.Canceling Transmissions (Cont.)
Canceling reserved memory transmissions

This function allows you to cancel reserved memory transmissions that are currently stored in the memory
and waiting to be sent (including Delayed Transmission Reservation and Poling Transmission/Reception).

3 Press the file to be canceled from memory.
4
4 Press the [DELETE] button.
5 When “Delete OK?” appears, press the [DELETE] button.

Canceling transmissions (during memory transmission)

3 Select the file that is currently being transmitted.
• Check that the status column indicates “Line1” (transmitting via line 1) or “Line2” (transmitting via line 2).
4 Press the [DELETE] button. 4
5 When “Delete OK?” appears, press the [DELETE] button.
77
2.Canceling Transmissions (Cont.)
Canceling direct transmission (during scanning)
1 Press the [STOP] button during transmis-

sion (scanning).
• The transmission (scanning) operation is stopped.
Even if you cancel transmission in the direct TX mode, the part of

the original that was scanned before transmission was canceled
will be sent to the remote Fax.

5. ADVANCED FUNCTIONS
1. Transmitting 2-Sided Originals.............................................................................................80

2. Priority Transmission............................................................................................................82
3. Polling Communication ........................................................................................................83
4. Mailbox Communication.......................................................................................................86
5. Chain Dial Communication ................................................................................................106
6. Delayed Transmission Reservation ...................................................................................108
7. Recovery Transmission...................................................................................................... 111
8. Onramp Gateway ............................................................................................................... 113
5
9. Offramp Gateway ............................................................................................................... 115
10.Save as File ....................................................................................................................... 117
79
1. Transmitting 2-Sided Originals
This function is used to scan and transmit 2-sided originals with the Reversing Automatic Document
Feeder (optional).
• Placing 2-sided A4/LT originals
When you place a 2-sided original on the Reversing Automatic Document Feeder (optional), change
the direction of the original depending on its bound position as follows:
1. Right-to-left (book-type) original
2. Top-to-bottom (tablet-type) original
1 2
• Note that each setting will automatically return to its default setting when one transmission is com-
pleted.
5
2 Press
panel.
the [FAX] button on the control

80 5.ADVANCED FUNCTIONS
4 Press the [ADVANCED] button to enter the advanced menu, and then
press the [2-SIDED SCAN] button.
5 Press the [BOOK] or [TABLET] button depending on the bound posi-

tion of the original(s), and then press the [ENTER] button.
6 Specify the remote Fax

• Entering the Fax number ( P.39 “Direct entry with digital keys”)
• Selecting from address book ( P.40 “Address book entry”)
• Selecting by group registration ( P.41 “Group entry”)
• Selecting using multi-address transmission ( P.49 “Multi-address transmission”)
81
2. Priority Transmission
Priority Transmission allows you to perform a transmission prior to other reserved transmissions (including
redial standby).
• For this function, only a direct dialing method (with digital keys) and an address book entry method are
available.
• Only one remote Fax can be specified per one transmission in this function.


5 press the [PRIORITY RESERVE] button.

3. Polling Communication
This function is used when you want to receive a Fax from a sender upon your request.
The receiver can receive the Fax whenever he or she wants. This function is set at the sender's side by
storing the data of an original into memory. This operation is called polling transmission. The polling reser-
vation is valid for only 1 transmission; the data of the original will be cleared once it has been transmitted
upon the receiver's request. The sender can limit the receiver by attaching a password and the receiver's
Fax number so that any receiver not identified as the correct receiver with the password and Fax number
will not receive the Fax.
* Polling communication with a password can be used only with Toshiba Fax machines.
Polling transmission


5
press the [POLLING RESERVE] button.
5 Key in the password (4 digits) and/or Fax number (maximum 20 digits)

if necessary and then press the [ENTER] button.
83
3.Polling Communication (Cont.)

• Scanning starts and the scanned data will be stored in a memory.
• Canceling the polling transmission ( P.76 “Canceling reserved memory transmissions”)
Polling reception
There are 2 types of polling reception as follows:
• Individual polling reception: Receiving a Fax from one sender
• Multi-polling reception: Receiving a Fax from 2 or more senders in a single operation. This function can
be used in combination with the direct dialing, address book entry and group entry.

press the [POLLING] button.
3 Key in the password (4 digits) if the password check is set for the
remote Fax, and then press the [ENTER] button.

• Individual polling reception:
- Entering the Fax number ( P.39 “Direct entry with digital keys”)
- Selecting from address book ( P.40 “Address book entry”)
• Multi-polling reception:
Selecting by group registration ( P.41 “Group entry”)
Selecting using multi-address transmission ( P.49 “Multi-address transmission”)
85
4. Mailbox Communication
This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T
compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox.
There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address relay mailbox.
To perform mailbox communication, the mailboxes must be set in advance. Total 300 mailboxes can be set
for the 3 types listed below, and an individual password for each box can be set for security protection.
This equipment also supports the Inbound FAX routing by TSI function that designates a sender’s fax
number for a mailbox number. “Forward Mailbox” setting on TopAccess makes this function available, and
the received document is forwarded to the specified destination (file/Email/e-Filing) according to the
sender’s fax number. If a mailbox has been created as “Confidential”, “Bulletin Board” or “Relay”, the
received document is not forwarded even when the mailbox number matches the sender’s fax number. For
details, see the TopAccess Guide.
• Confidential mailbox:
Once the data of an original is retrieved from this box, this data will be deleted. If a new data is input in
this box under the same box number where another data exists, the new data will be added to the
existing data.
5 • Bulletin board mailbox:
Even if the data of an original is retrieved from this box, this data will not be deleted. If a new data is
input in this box under the same box number where another data exists, the new data will overwrite the
existing data.
• Multi-address relay mailbox:
A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay mailbox,
and then the relay station forwards the Fax to the destination previously registered in the relay mailbox.
In this case, the Fax machine of the original sender is called a relay originator, the Fax machine which
forwards the Fax is called a relay station and the Fax machine which receives the Fax at the last stage
is called a relay destination. A relay station can send a report (relay destination transmission report) to
a specified Fax machine involved in the multi-address relay transmission after completing the trans-
mission. A relay station can also print out the Fax from a relay originator always or only when the relay
transmission has failed.
Example of multi-address relay mailbox

If you want to transmit the same original to several offices in New York from Los Angeles office, you can
reduce the communication cost utilizing a multi-address relay mailbox function, by setting the New York
office "A" as a relay station (see the figures below).
<Procedure>
1. Set a relay mailbox in the New York office "A". ( P.89 “Setting up relay mailbox”)
2. Transmit the original from the Los Angeles office to the relay mailbox in the New York office "A".
( P.102 “Transmitting Fax to mailbox”)
VIA RELAY MAILBOX

NORMAL Relay Originator LA office
(213)
LA office
(213) NY office A
Relay Station (Relay Mailbox)
(212)
NY office A NY office B NY office C NY office D
(212) (212) (212) (212) Relay NY office B NY office C NY office D
Destination (local) (local) (local)
- 4 long-distance calls - 1 long-distance call to the NY office A
(relay mailbox) and 3 local calls between
the NY office A (relay mailbox) and each office.
Setting up mailbox for confidential and bulletin board communication
How to create a confidential mailbox or bulletin box mailbox on sender's side is explained here.

press the [ITU MAILBOX] button.
3 Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then

press the [BOX SETUP] button.
87
4.Mailbox Communication (Cont.)
5 Press the [BOX NUMBER] button to enter the next menu, key in the
box number(s) (maximum 20 digits), and then press the [ENTER] but-
ton.
• If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password
(maximum 20 digits) and then press the [ENTER] button.
• The password being entered is indicated with "*".
5
• A password is required to Transmit to a Bulletin Board Mailbox from a remote fax.
• A password is required to Poll a Confidential Mailbox from a remote fax.
6 Confirm that the registered information is correct, and then press the
[ENTER] button.
• If the entered box number has already been registered, "Already assigned" appears.
Press the [BOX NUMBER] button to enter the next menu, press the [Back Space] button to delete this box
number and key in a new box number.
The registered mailboxes can be confirmed in a mailbox list. ( P.125 “Printing ITU mailbox list”)
Setting up relay mailbox
How to create a relay mailbox on sender's side is explained here.

3 Press the [RELAY] button, and then press the [BOX SETUP] button.
89
ton.
• If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password
(maximum 20 digits) and then press the [ENTER] button.
• The password being entered is indicated with "*".
5 6 Specify the relay destination to be registered from the address book

or the group list.
• Press the [GROUP] button to enter the group list menu.
• Press the [Prev] or [Next] button to scroll through the menus.
• You can search the desired destination by its ID number ( P.42 “Searching by ID number”) and address (
P.44 “Searching by address (Search address)”).
[ENTER] button.
8 Iftheyou want to send the relay destination transmission report, press
[YES] button.
• If you press the [NO] button here, steps 9 and 10 are not necessary.
• For the relay destination transmission report, see P.126 “2.Automatically Printing Lists & Reports”.
The default operation of the relay destination transmission report is "On Error". For configuration of this opera- 5
tion, see P.129 “Setting the communication report output”.
9 report
Specify the remote Fax to receive the relay destination transmission
from the address book or by a direct dialing (with the digital
keys).
• Only one remote Fax can receive this report.
• To correct the selected remote Fax,
Specifying from the address book:
Press the [FAX] button of the selected remote Fax (the highlight will be cleared) and then press the [FAX] but-
ton of the correct remote Fax.
Specifying by a direct dialing:
Press the [Back Space] button to delete the wrong number and then key in the correct number.
[ENTER] button.
The registered mailboxes can be confirmed in a mailbox list. ( P.125 “Printing ITU mailbox list”)
91
11 Press the [ALWAYS] button to always print out the received Fax, or
press the [ON ERROR] button to print it out only when the relay trans-
mission has failed.
Deleting mailbox
How to delete a mailbox no longer needed is explained here.

3 Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button,

and then press the [BOX DELETE] button.

• If the selected mailbox has not been set, "No entry" appears.
93
ton.
• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-
imum 20 digits) and then press the [ENTER] button.
* You can delete the mailbox with the administrator password. Ask the administrator about the administrator
password.
5
• In case of deleting a confidential mailbox or a bulletin board mailbox, "Not allowed now" appears if the [YES]
button is pressed while some data are still in these mailboxes.
• If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid
number" appears. Key in the correct box number or password.
Modifying relay mailbox
How to modify the content of a relay mailbox is explained here.

3 Press the [RELAY] button, and then press the [MODIFY] button.

95
ton.
5 6 Press the [ENTER] button.

7 Correct the remote Fax. (The field of the remote Fax currently
selected is highlighted.)
• You can add a remote Fax from the address book or the registered group.
• To delete the remote Fax, press the [FAX] button of the highlighted field again.
• Press the [GROUP] button to enter the group list menu.
• Press the [Prev] or [Next] button to scroll through the menus.
• You can search the desired destination by its ID number ( P.42) and address ( P.44).
[ENTER] button.
9 Iftheyou want to send the relay destination transmission report, press
[YES] button.
• If you press the [NO] button here, steps 10 and 11 are not necessary.
• For the relay destination transmission report, see ( P.126 “2.Automatically Printing Lists & Reports”).
10 report
Specify the remote Fax to receive the relay destination transmission
from the address book or by a direct dialing (with the digital
keys). 5
• Only one remote Fax can receive this report.
• To change the selected remote Fax, delete it and specify a new one.
[ENTER] button.
• The mailbox has been set.
12 Press the [ALWAYS] button to always print out the received Fax, or
press the [ON ERROR] button to print it out only when the relay trans-
mission has failed.
97
Printing Fax out of mailbox

How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender's side is
explained here.


press the [PRINT] button.

ton.

5
Inputting data in confidential / bulleting board mailbox

How to input a Fax data into a confidential mailbox or a bulletin board mailbox on the sender's side is
explained here.


99

press the [INPUT] button.

5 7 Press the [BOX NUMBER] button to enter the next menu, key in the
ton.


• The data of the original is registered in the mailbox as it is input in a memory.
• When you cancel the registration, press the [STOP] button and then press the [JOB CANCEL] button.

Canceling data in mailbox
How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender's side is
explained here.


press the [CANCEL] button.

ton.
* You can delete a confidential mailbox or a bulletin board mailbox with the administrator password. Ask the
administrator about the administrator password.

101

• The data has been deleted from the mailbox.
Transmitting Fax to mailbox

5 How to transmit and register Fax data into mailbox on receiver's side (remote Fax) is explained here.



5 Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button,
and then press the [TRANSMIT] button.

5
ton.
A password entry is necessary for the data transmission of a bulletin board mailbox.


• The data of the original is transmitted to the mailbox as it is input in a memory.
• When you want to cancel the transmission, press the [STOP] button and then press the [JOB CANCEL] button.
• The registered box number will be transmitted as a SUB address.

• The registered password will be transmitted as a SID.
103
Polling data out of mailbox

How to poll (retrieve) Fax data out of a confidential mailbox or a bulletin board mailbox on receiver's side
(remote Fax) is explained here.


press the [POLLING] button.

ton.
A password entry is necessary for the data polling out of a confidential mailbox.


• The data is polled (retrieved) out of the mailbox and received as a Fax.
• The registered box number is transmitted as an SEP address.

• The registered password is transmitted as a PWD.
105
5. Chain Dial Communication
This function is used when you want to combine several numbers to select the several remote Fax
machines from the address book or by a direct dialing. For example, long distance carriers and specialized
access lines. You can combine sets of numbers (address book entry and direct entry) by first pressing the
[CHAIN DIAL COMM.] button.
* 128 digits of numbers in total can be set in this function.


5 press the [CHAIN DIAL COMM.] button.
5 Specify the number to be dialed first either from the address book or
by a direct dialing.
• e.g. Key in the dial out number (011 if calling from the U.S.A.).

6 by
Specify the number to be dialed next either from the address book or
a direct dialing.
• e.g. Press the [Italy 39] button in the address book as an international code, and then press the [Rome Office]
button in the address book.

• The transmission will start in the order of the remote Fax machines entered.
107
6. Delayed Transmission Reservation
This function is used when you want to transmit a Fax at a specified date and time. It is useful when you
want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country which
has a time difference.
• The acceptable range of reservation is up to one month later.
• The date, hour and minute of reception time can be set.
• The date and time of reception can also be set in a polling reception.
Using delayed transmission reservation

5 3 Press the [OPTION] button and set the transmission conditions.

press the [DELAYED TX RESERVE] button.
5 Key in the date, hour, and minute.

• Press the [ ] and [ ] buttons to move the cursor.
• Key in the time using the 24-hour clock system.
• To correct the entry, press the [CLEAR] button, and then key in the correct number.


• Canceling delayed transmission reservation of which status is "Wait" ( P.76 “Canceling reserved memory
transmissions”)
• Canceling delayed transmission that is currently being transmitted ( P.77 “Canceling transmissions (during
memory transmission)”)
Releasing delayed transmission reservation

How to release a delayed transmission reservation and perform a memory transmission is explained here.
5
control panel.

3 Select the data to be released.
• "Delayed" appears in the status field of the subject data.
109
6.Delayed Transmission Reservation (Cont.)
4 Press the [RELEASE] button.

• The reservation is canceled and the memory transmission is performed.
• Canceling the delayed transmission reservation of which status is "Wait" ( P.76 “Canceling reserved mem-
ory transmissions”)
• Canceling delayed transmission that is currently being transmitted ( P.77 “Canceling transmissions (during
memory transmission)”)
5
To cancel the delayed transmission reservation of which status is “Delayed”, press the [DELETE] button.

7. Recovery Transmission
This function is used to transmit a Fax without placing an original again when the Fax was not transmitted
after the specified number of redial. The Fax data of the failed transmission will be retained in a memory,
and you can select and retrieve the data to transmit again in the operation on the touch panel.
The retention period of the data needs to be set in advance. ( P.174 “6.Setting Recovery Transmission”)
Using recovery transmission

press the [RECOVERY TX] button.
3 Select the data you want to retransmit.

• You can change the Fax number only when the first transmission is performed by a direct dialing. Press the
[BACK SPACE] button to delete it, and then key in a new number.
4 Press the [SEND] button.
111
7.Recovery Transmission (Cont.)
Canceling recovery transmission

press the [RECOVERY TX] button.
5
3 Select the data you want to cancel.
4 Press the [JOB CANCEL] button.

8. Onramp Gateway
Onramp gateway overview

This function is used to transmit a Fax from a Fax machine with a mailbox function to an E-mail address
registered in the mailbox of a relay station through the relay station.
3. The facsimile is converted to

ITU-T compatible an E-mail and forward to a
G3 FAX mail server through the LAN.
4. The E-mail is delivered
through the Internet, and
transfered to the end station.
e-STUDIO
Mail Server
Mail Server
Relay Box
Internet FAX
machine
2. The E-mail addresses are

assigned to the end stations
in the Relay Box.
Internet 5
Mail Server
1. A facsimile is sent to the Relay
Box of the machine through the
public switched telephone line.
Personal Computer
113
8.Onramp Gateway (Cont.)
Setting relay mailbox

To use this equipment as a relay station for an onramp gateway transmission, set up a relay mailbox on
this equipment and then register an E-mail address as a relay destination. When the onramp gateway
function is used, all Fax machines with the mailbox function can transmit a Fax to this equipment (relay
station), and this equipment can forward the Fax to the specified E-mail address as an E-mail.
You can select an E-mail address as a relay destination from the address book or group list when you set
up a relay mailbox. Register the desired E-mail address into the address book before setting up the relay
mailbox.
Fax numbers, as well as E-mail addresses, can be registered as relay destinations in a relay mailbox.
See P.86 “4.Mailbox Communication”for the details of mailbox communication, how to register a Fax
number as a relay destination in a relay mailbox, or how to delete the mailbox. To assign an E-mail
address as a relay destination, see “Setup Flow for Onramp Gateway” of the Network Administration
Guide. To assign Internet FAX as a relay destination, see “Setup Flow for Internet Fax” of the Network
Administration Guide.

9. Offramp Gateway
Offramp gateway overview

This function is used to convert an E-mail, received at this equipment as a relay station, into a Fax data
and forward it to another Fax machine through a public telephone line.
It is useful when you want to reduce communication cost by using both the Internet and public telephone
lines. For example, when you want to send a document out of your city or overseas, the document can be
sent as an E-mail to this equipment through the Internet, and then it will be forwarded to a target Fax
machine as a Fax data through a public telephone line.
2. The mail server (toshiba.com) retrieves the

E-mail. 3. The mail server transfer the E-mail to
the machine in the SMTP transmission.
NOTE: The mail server should be configured to
retrieve the E-mail with the forwarding NOTE: The mail server should be
address of “host1.toshiba.com”. configured to retrieve the E-mail
with the forwarding address of
1. The E-mail is sent to “host1.toshiba.com”.
“FAX=xxxxxxx@host1.toshiba.com”
from the Internet Fax machine or
client computer.
e-STUDIO
(host1.toshiba.com)
5
ifax@host1.toshiba.com
Internet FAX Mail Server
machine
E-mail
Internet
Intranet
Mail Server
(toshiba.com) G3 FAX
E-mail
Mail Server Subaddress
Destination ITU-T Mailbox
Personal Computer
4. The E-mail is converted to a facsimile and sent to the G3 Fax through the
public switched telephone network.*1
5. If the username section of the E-mail address designates the fax number and
the subaddress, the facsimile is sent to the subaddress destination. *1
• P.116 “Transmitting data in offramp gateway”
115
9.Offramp Gateway (Cont.)
To receive an E-mail using SMTP

This equipment receives E-mails using a Simple Mail Transfer Protocol (SMTP) to enable the offramp
gateway transmission. SMTP is a server protocol for sending E-mails from a client PC to a mail server or
between servers.
When the SMTP server setting is enabled in the network setting of this equipment, this equipment can
receive E-mails forwarded using SMTP.
To receive E-mails, this equipment is usually registered as a host machine. In this case, this equipment
receives E-mails using POP3 server as the other client PCs do. To enable offramp gateway function, how-
ever, this equipment must receive E-mails forwarded using SMTP. Therefore this equipment should be
registered as a mail server or some additional settings may be required depending on a mail server used.
See the TopAccess Guide for details.
• Text data and TIFF format image data are the only file formats this equipment can receive. See the
Scanning Guide for details.
5 Transmitting data in offramp gateway

When you want to send an E-mail to this equipment with offramp gateway function or when you want to set
this equipment as a relay station to perform an offramp gateway transmission, advise the sender of how to
perform an offramp gateway transmission.
To set this equipment as a relay station to perform an offramp gateway transmission:

Send an E-mail to this equipment with an E-mail address including a Fax number of a relay destination.
You can also attach a subaddress (mailbox subaddress).
• Sending to a Fax machine

FAX=xxxxxxxx@FQDN
The Fax number of a relay destination comes at "xxxxxxxx".
e.g.:
In case that the domain name (FQDN) of this equipment is "host1.toshiba.com" and the Fax number is
"1212121212", the Fax should be sent at "FAX=1212121212@host1.toshiba.com".
• Sending to a subaddress
FAX=xxxxxxxx/T33S=yyyy@FQDN
The Fax number of a relay destination comes at "xxxxxxxx".
e.g.:
In case that the domain name (FQDN) of this equipment is "host1.toshiba.com", the Fax number is
"1212121212", and the subaddress is "1234", the Fax should be sent at "FAX=1212121212/
T33S=1234@host1.toshiba.com".
"T33S" in the above is a code which denotes a subaddress. When a Fax is transmitted at the subaddress
of the Fax machine in the offramp gateway function, the Fax number and the subaddress number should
be divided by a slash "/".

10. Save as File
This function is used to save transmitted Fax data to the shared folder of this device or a network folder
you specify. Once the data is saved to the desired location, you can access the files using Windows
Explorer or My Network Places.
* To save a Fax data into a client PC, the network administrator has to make some settings in advance.
* The hard disk of this equipment may break down in rare cases. Be sure to back up the data in the
shared folder of this equipment.


3 Press the [FILE] button to enter the file menu, and then press the
[SAVE AS FILE] button.
5
117
10.Save as File (Cont.)
4 Press the [FILE NAME] button to enter the file name (maximum 45 let-
ters) of the original to be saved, and then press the [ENTER] button.
• To enter letters, see the Operator's Manual for Basic Function.
5 Select the location where the data is saved.

• [MFP LOCAL]: Select it when the data should be saved in the hard disk of this equipment. The data will be
saved under the directory path shown on the menu.
• [REMOTE 1] and [REMOTE 2]: Select them when the data should be saved in the hard disk of a client PC
through a server. The administrator has to make some settings in advance using the TopAccess function to
select either of them. See the TopAccess Guide for details.

6 Select the file format.
• [PDF (MULTI)]: Select it when the data should be saved as a multiple-page PDF file.
• [PDF (SINGLE)]: Select it when the data should be saved as a single-page PDF file.
• [TIFF (MULTI)]: Select it when the data should be saved as a multiple-page TIFF file.
• [TIFF (SINGLE)]: Select it when the data should be saved as a single-page TIFF file.
* When the data is being saved, a folder called TXFAX folder is automatically created and the data is saved in
this folder. When "TIFF (SINGLE)" or "PDF (SINGLE)" is selected, another folder with the file name entered in
step 4 is automatically created and each page of the data is saved in this folder. The client PC can access the
saved data by opening the shared folder in the hard disk of this equipment on the network.
5
7 Press the [ENTER] button after all the settings have been made.
119
5

6. PRINTING LISTS AND REPORTS
1. Manually Printing Lists & Reports ......................................................................................122

2. Automatically Printing Lists & Reports ...............................................................................126
• Automatically printing lists & reports ...............................................................................................126
• Setting the lists and reports output..................................................................................................127
3. Lists/Reports Samples .......................................................................................................135
121
1. Manually Printing Lists & Reports
You can print the following lists and reports.

* Lists and reports are printed on LT/A4-size paper.
If the equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper.
• Transmission journal:
List of transmissions. Outputs the latest 40 (or 120) transmissions.
Switching the number of communications output ( P.127 “Setting the (transmission/reception) jour-
nal output and its number”)
• Reception journal:
List of receptions. Outputs the latest 40 (or 120) receptions.
Switching the number of communications output ( P.127 “Setting the (transmission/reception) jour-
nal output and its number”)
• Reservation list:
List of the files in memory that are standing by to be sent.
• Address book information:

List of names, phone numbers of remote Faxes, E-mail address, SUB/SEP and SID/PWD entered in
the address book.
To print out the list, see the [User Functions Guide].
• Group numbers information:

List of names and remote Faxes entered in a group. To print out the list, see the [User Functions
6 Guide].
• Function list:
List of current system settings. To print out the list, see the [User Functions Guide].
• ITU Mailbox list:

List of the current status of mailboxes.
Printing transmission/reception journals

control panel.
122 6.PRINTING LISTS AND REPORTS

2 Press the [LOG] button to enter the log menu, and then press the
3 Press the [JOURNAL] button.

• The journals will be output.
• If the [JOURNAL] button is pressed with a file selected, the journal of the selected file for one transmission is
output.
123
1.Manually Printing Lists & Reports (Cont.)
Error code table

If an error occurs during communications, an error code is indicated in the transmission journal, reception
journal or memory transmission journal.
See the following table for the remedy.
Error Code Description Remedy
0012 Original jam Clear the jammed original.
0013 Door open Firmly close the open door.
0020 Power interruption Check the power interruption report.
0030 Reset Transmission is cancelled.
(The transmission is terminated by the jammed print-
ing paper during the direct transmission.)
0033 Polling Error Check polling options setup (Security code, etc.), and
check if the polling document exists.
0042 Memory full Make sure that there is sufficient memory before mak-
ing the call again.
0050 Line busy Retry communications.
0053 Security mismatch in relay or Confirm the remote party’s security code, system
mail box transmission password, and your setup.
6 00B0 - 00E8 Communication Error Retry communications.
If you encounter an error code not listed here, please repeat your communication. If this error recurs,
please contact your service technician.
Printing reservation list

2 Press
ton.
the [FAX] button, and then press the [RESERVATION LIST] but-
• The reservation list is output.

Printing ITU mailbox list
1 Press
panel.
the [FAX] button on the control
press the [ITU MAILBOX LIST] button.
• The ITU mailbox list is output.
125
2. Automatically Printing Lists & Reports
Automatically printing lists & reports
Reports are automatically output if the conditions in the setting of the lists & reports output ( P.127 “Set-
ting the lists and reports output”) are satisfied.
* Lists and reports are printed on LT/A4-size paper.
If LT/A4-size paper has run out, lists and reports will be printed on larger sized paper.
• Transmission journal:
Printed after every 40 (or 120) transmissions.
• Reception journal:
Printed after every 40 (or 120) receptions.
• Memory transmission report

After memory transmission has ended, this report is output. The reduced transmission document can
be added by using “PRINT 1st PAGE IMAGE?”.
• Direct transmission report:

After direct transmission has ended, this report is output.
• Multi transmission report:

After multi-address transmission has ended, this report is output. The reduced transmission document
can be added by using “PRINT 1st PAGE IMAGE?”.
• Polling report:
After multi-polling RX has ended, this report is output.
6
• Relay transmission originator terminal report:
When this equipment is setup as a relay originator, a status report concerning the initial transmission to
the relay stations is output. The reduced transmission document can be added by using “PRINT 1st
PAGE IMAGE?”.
• Relay transmission relay station report:

When this equipment is setup as a relay station, a status report of the transmission to the relay desti-
nations is output. The reduced transmission document can be added by using “PRINT 1st PAGE
IMAGE?”
• Relay transmission end terminal report:

When this equipment is setup as a relay station, a report providing the final outcome of the relay trans-
mission is transmitted to the relay originator. The reduced transmission document can be added by
using “PRINT 1st PAGE IMAGE?”
• Mailbox reception report:

Printed when an original is received in a confidential or bulletin board.
• Relay station report:

Printed when an original is received in a relay mailbox.
• Power failure list:

The list of the jobs which were erased will be output if there is something wrong with the contents of the
image memory when the main power switch is turned ON after a power failure during Fax communica-
tion.

Setting the lists and reports output
Setting the (transmission/reception) journal output and its number

• AUTO: ON, OFF
Setting whether the transmission/reception journal should be output automatically.
• Transmission journal: 40,120
Setting the number of communications on the transmission journal as 40 or 120.
• Reception journal: 40,120
Setting the number of communications on the reception journal as 40 or 120.

the control panel.
2 Press the [ADMIN] button and then press the [PASSWORD] button.
6

[ENTER] button.
• Ask your administrator to the administrator password.
127
2.Automatically Printing Lists & Reports (Cont.)
4 Press the [LIST/REPORT] button.
5 Press the [REPORT SETTING] button.
6 Press the [JOURNAL] button.

7 Press the [ON] or [OFF] button.
• The default setting is ON.
8 Select the desired number (either 40 or 120 communications).

• The default setting is 40.
Setting the communication report output

The following conditions of the communication report output can be set.
MEMORY TX: OFF, ALWAYS, ON ERROR

DIRECT TX: OFF, ALWAYS, ON ERROR
MULTI TX: OFF, ALWAYS, ON ERROR
POLLING: OFF, ALWAYS, ON ERROR
RELAY ORIGINATOR: OFF, ALWAYS, ON ERROR
RELAY STATION: OFF, ALWAYS, ON ERROR
RELAY DESTINATION: OFF, ALWAYS, ON ERROR
If the [ALWAYS] button is selected: The report is output after every communication is completed.
If the [ON ERROR] button is selected: The report is output when a communication error has occurred.
If the OFF button is selected. The report is not output.
1 Press the [USER FUNCTIONS] button on the control panel.
129

[ENTER] button.

6 Press the [COMM. REPORT] button.
7 Press the desired buttons for each item.

• If the button for the desired function is not shown, press the [Next] button to switch screens.
• The icons highlighted in the screen below are the default settings. However, the [ALWAYS] buttons are
selected for all reports other than “RELAY DESTINATION” as a default setting for European versions.
• If you select the [ALWAYS] or [ON ERROR] button for the MEMORY TX, MULTI TX, RELAY ORIGINATOR,
RELAY STATION and RELAY DESTINATION, “PRINT 1st PAGE IMAGE?” appears. Press the [YES] or [NO]
button.
131
Setting the reception list output

• LOCAL: ON, OFF
Setting whether the mailbox reception report should be printed when the original is stored in the local
mailbox.
• REMOTE: ON, OFF
Setting whether the mailbox reception report should be printed when the original is received from the
remote Fax to the local mailbox.
• RELAY STATION: ON, OFF
6 Setting whether the mailbox reception report should be printed when the multi-address relay transmis-
sion is received from the multi-address relay originator.


[ENTER] button.
133
6 Press the [RECEPTION LIST] button.

• The icons highlighted in the screen below are the default settings.
However, the default setting for European versions is as follows:
RELAY STATION: ON
LOCAL: OFF
REMOTE: ON

3. Lists/Reports Samples
Transmission journal (Manually and automatically output)

This is the list of the transmission-related information such as communication results and remote Fax
numbers.
• Output information for the last 40 or 120 communications can be confirmed. Switching the number of
communications output. ( P.127 “Setting the (transmission/reception) journal output and its number”)
• The mark in the “TO” column is appended when the 2nd TEL NUMBER is used for transmission.
The mark in the “MODE” column is appended when the 2nd line is used.
• If any errors occur during transmission, the error code is displayed under the “STATUS” column. (
P.124 “Error code table”)
135
3.Lists/Reports Samples (Cont.)
Terminal ID
Sender’s Fax number
(Line2: Optional)
Sender’s Fax number
(Line1)
Journal (or list)
ROM version
outputting data and time
TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX
TIME : 07-10-'05 17:55

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
NO. FILE NO. DATE TIME DURATION PGS TO DEPT MODE STATUS
001 002 07.10 16:59 00:23 1 Redfield HS EC 603 OK

002 010 07.10 17:33 00:00 0 2123456789 P 00B5
6
Serial number Data and time The number of Department code
for communication when starting pages for the (blank if not
communication communication controlled with
department code)
File number of Communicating Fax name or

communication period of time telephone number
Communication mode
EC: ECM communication
G3: G3 communication
1st 2nd 3rd

(bps) (Resolution) (Mode)
0 2400 8x3.85 MH
1 4800 8x7.7 MR Special communication mode
2 7200 8x15.4 MMR P: Polling communication
3 9600 JBIG SB: Mailbox communication
4 12000 16x15.4 SR,R: Relay mailbox communication
5 14400 SF,F: Forward mailbox communication
6 V.34 ML: Internet Fax communication
8 300 dpi I: N/W-Fax communication
B 600 dpi O: Offramp Gateway communication
D 150 dpi
Communication
result and
error code
OK: Succeeded
4-digit error code: Failed
(See page 124 )

Reception journal (Manually and automatically output)
This is the list of the reception-related information such as communication results and remote Fax num-
bers.
• Output information for the last 40 or 120 communications can be confirmed. Switching the number of
communications output. ( P.127 “Setting the (transmission/reception) journal output and its number”)
• The mark on the “MODE” is appended when the 2nd line is used.
• If any errors occur during transmission, the error code is displayed under the “STATUS” column. (
RECEPTION JOURNAL XXXXXXXXXXX XXXX-XXX
TIME : 07-10-'05 17:55

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
NO. FILE NO. DATE TIME DURATION PGS FROM DEPT MODE STATUS
001 003 07.10 14:23 00:00 0 Aaabbb USA HQ NG 00B1

002 007 07.10 17:20 00:32 1 3109998888 EC 603 OK
137
Reservation list (Manually output)

This is the list of the jobs that are standing by for the transmission and recovery transmission.
• The mark on the “TO” refers to a manually input telephone number.
• The mark G on the “TO” refers to a pre-programmed group.
RESERVATION LIST
TIME : 07-10-'05 18:41

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
TX/RX
FILE NO. DATE TIME FUNCTION PGS TO DELAY TIME
017 07.10 18:41 MULTI TX 1 G ABC EXPRESS
RECOVERY TX
FILE NO. DATE TIME FUNCTION PGS TO
013 07.10 18:01 MULTI TX 1 2153334444
PC JOB
6 FILE NO.
003
DATE TIME
07.10 17:40
FUNCTION
MULTI TX
PGS
2
TO
Cccddd CORPORATION
DELAY TIME

Mailbox/relay box report (Manually output)
This is the report of the current status of the mailboxes.
MAILBOX/RELAY BOX REPORT
TIME : 07-10-'05 18:00

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
MAIL BOX
BOX NO. BOX TYPE PGS FILE NO. DATE TIME FROM
11222 BULLETIN BD.
11231 CONFIDENTIAL 1 008 07.10 17:24 LOCAL
RELAY
BOX NO. END STATION REPLY TO NUMBER
12345 ADDRESS 001 002 003 004 005 12345
GROUP 001 002
FORWARD/INBOUND FAX(TSI)
BOX NO. AGENT DESTINATION
22222 E-MAIL To: ADDRESS: 001
GROUP :
Cc: ADDRESS:
001
002 003
6
GROUP : 002
139
Memory transmission report (Automatically output)

After memory transmission has ended, this report is output. A reduced image of the first page of the docu-
ment transmitted is appended on the report.
• This will be output "ON ERROR" or "ALWAYS". ( P.129 “Setting the communication report output”)
• The mark on the “TO” is appended when the 2nd TEL NUMBER is used for transmission.
• The mark on the “TO” refers to a manually input the telephone number.
• The (ITU MAILBOX: ) on the “FILE NO.” refers to a communication using a mailbox.
• The (STORED TIME: ) on the "END TIME" shows the data storing time of when the recovery transmis-
sion has been set.
• If an error occurs during memory transmission, the error code will be indicated on the “STATUS”. (
MEMORY TRANSMISSION REPORT
TIME : 07-10-'05 17:48

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
FILE NO. : 004
6
DATE : 07.10 17:11
TO : ABC EXPRESS
DOCUMENT PAGES : 1
START TIME : 07.10 17:13
END TIME : 07.10 17:14 (STORED TIME : 07.10 23:14)
PAGES SENT : 0
STATUS : 0050
*** TX FAILURE NOTICE ***
FILE NO. : 005 (ITU MAILBOX : 12345 )

DATE : 07.10 17:25
TO : 2221234555
DOCUMENT PAGES : 1
START TIME : 07.10 17:30
PAGES SENT : 1
STATUS : OK

Transmission report (Automatically output)
After direct transmission has ended, this report is output.
• If an error occurs during direct transmission, the error code will be indicated on the “STATUS”.
( P.124 “Error code table”)
TRANSMISSION REPORT XXXXXXXXXXX XXXX-XXX
TIME : 07-10-'05 17:55

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
NO. FILE NO. DATE TIME DURATION PGS TO DEPT MODE STATUS
002 007 07.10 17:20 00:32 1 3109998888 EC 603 OK
141
Multi transmission report (Automatically output)

After multi-address transmission has ended, this report is output. A reduced image of the first page of the
document transmitted is appended on the report.
• The mark on the “FAX NUMBER” refers to a manually input telephone number.
• The (STORED TIME: ) next to the "END TIME" shows the data storing time of when the recovery trans-
mission has been set.
MULTI TRANSMISSION REPORT
TIME : 07-10-'05 18:17

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
FILE NO. : 013

DATE : 07.10 18:01
DOCUMENT PAGES : 1
START TIME : 07.10 18:01
6 SUCCESSFUL
ADDRESS BOOK
001 Aaabbb ADMIN
UNSUCCESSFUL
FAX NUMBER PAGES SENT

3109998888 0

Polling report (Automatically output)
After multi-polling reception has ended, this report is output.
• The mark on the “FAX NUMBER” refers to a manually input telephone number.
POLLING REPORT
TIME : 07-10-'05 18:18

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
FILE NO. : 014

DATE : 07.10 18:02
START TIME : 07.10 18:17
END TIME : 07.10 18:18
SUCCESSFUL
ADDRESS BOOK
001 Cccddd ADMIN
UNSUCCESSFUL
FAX NUMBER
2139998888 6
NOT AVAILABLE
143
Mailbox reception report (Automatically output)

This report is output when an original is received in a confidential or bulletin board.
MAILBOX RECEPTION REPORT
TIME : 07-10-'05 18:22

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
FILE NO. : 016

DATE : 07.10 18:22
BOX NUMBER : 12345
BOX TYPE : CONFIDENTIAL
DOCUMENT PAGES : 1 (TOTAL 2 )
FROM : LOCAL
6 Relay station report (Automatically output)

This report is output when an original is received in a relay mailbox.
RELAY STATION REPORT
TIME : 07-10-'05 13:33

FAX NO.1 : 2131234567
NAME : Aaabbb L.A.
FILE NO. : 734

DATE : 07.10 13:33
RELAY BOX : 777
DOCUMENT PAGES : 1
FROM : 214

Relay transmission originator terminal report (Automatically output)
When this equipment is setup as a relay originator, the report of the transmission to the relay stations is
output.
• The mark on the “TO” refers to a manually input telephone number.
RELAY TX ORIG. TERMINAL REPORT
TIME : 07-10-'05 18:22

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
FILE NO. : 016

DATE : 07.10 18:22
TO : 2139998888
RELAY BOX : 12345
DOCUMENT PAGES : 1
START TIME : 07.10 18:22
END TIME : 07.10 18:22
PAGES SENT : 1
STATUS : OK
6
145
Relay transmission relay station report (Automatically output)

When this equipment is setup as a relay station, the report of the transmission to the relay destinations is
output. A reduced image of the first page of the document transmitted is appended on the report.
RELAY TX RELAY STATION REPORT
TIME : 07-10-'05 14:46

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
FILE NO. : 013

DATE : 07.10 14:45
DOCUMENT PAGES : 3
FROM : 7141234567
START TIME : 07.10 14:45
END TIME : 07.10 14:46
RELAY BOX : 12345
SUCCESSFUL
GROUP NUMBER
6 002
005
USA 1
ASIA 1
ADDRESS BOOK 001
UNSUCCESSFUL
ADDRESS BOOK PAGE SENT
001 Cccddd ADMIN 0

Relay transmission end terminal report (Automatically output)
When this equipment is setup as a relay station, the report of the transmission to the relay destinations is
transferred to the destination registered. A reduced image of the first page of the document transmitted is
appended on the report.
RELAY TX END TERMINAL REPORT
TIME : 07-10-'05 14:46

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
FILE NO. : 013

DATE : 07.10 14:45
DOCUMENT PAGES : 3
FROM : 7141234567
START TIME : 07.10 14:45
END TIME : 07.10 14:46
RELAY BOX : 12345
SUCCESSFUL
ADDRESS BOOK
005 XYZ CORPORATION 6
UNSUCCESSFUL
ADDRESS BOOK PAGES SENT
001 Cccddd ADMIN 0
147
Power failure list (Automatically output)

A list of the jobs which were erased will be output if there is something wrong with the contents of the
image memory when the main power switch is turned ON after a power failure during Fax communication.
POWER FAILURE LIST
TIME : 07-10-'05 17:53

FAX NO.1 : 2131234567
FAX NO.2 : 2131235678
NAME : Aaabbb L.A.
TX/RX
FILE NO. FUNCTION
044 POLLING RX
045 MULTI TX
MEMORY RECEPTION
FILE NO.
029
PC JOB
6
FILE NO. FUNCTION
049 SINGLE TX
050 MULTI TX

7. REGISTERING AND
SETTING ITEMS
1. Setting the Initial Transmission Mode ................................................................................150

2. Registering the Terminal ID................................................................................................152
3. Setting the Reception Mode...............................................................................................157
4. 2nd Line Board (optional) Installation.................................................................................160
5. Setting RX Printing.............................................................................................................166
• Setting RX printing ..........................................................................................................................166
• Setting duplex printing.....................................................................................................................169
• Setting the rotate sort (Alternation) .................................................................................................172
6. Setting Recovery Transmission .........................................................................................174
149
1. Setting the Initial Transmission Mode
Set the initial settings for the original transmission conditions and transmission type. When you send an
original without changing the original conditions and transmission mode settings, the original is sent with
the initial setting values.
• Resolution: STANDARD, FINE, U-FINE
• MODE (Original mode) TEXT, TEXT/PHOTO, PHOTO
• Exposure: AUTO, MANUAL (adjustable in 11 steps)
• Transmission type: MEMORY TX, DIRECT TX
• TTI recording (Setting is not available in all product markets): ON, OFF
You can send originals appended with a terminal ID preset to your equipment.
You can set this terminal ID in either of the memory TX or direct TX modes.
Entering the terminal ID "2.REGISTERING THE TERMINAL ID"
( P.152 “2.Registering the Terminal ID”)
• RTI recording: ON, OFF
You can print the received originals appended with time received and a remote Fax ID information (if
provided).
• ECM (Error Correction Mode): ON, OFF ( P.31 “4.Setting the Transmission Conditions”)

the control panel.
7
2 Press the [USER] button to enter the user menu, and then press the
[FAX] button.
150 7.REGISTERING AND SETTING ITEMS

• The screen below shows the default setting.
• Press the [Next] or [Prev] button to switch the screens as required.
151
2. Registering the Terminal ID
If you register the ID name in advance, you can print sender information on the leading edge of originals
that are transmitted and receiver information on the trailing edge of originals that are received.
• Details to register:
ID name (max. 20 characters)
ID number (max. 20-digit number)
Printing of international code (ON/OFF)
In compliance with FCC regulations ( P.3 “NOTICE TO USERS”), this facsimile places your company‘s
name, facsimile telephone number and date & time on the top of all transmitted documents. This feature
enables remote parties to easily identify your documents and the time of transmission.
(Example of how Sender Information is printed on originals received by the remote Fax)
07-10-’05 15:08 FROM-Aaabbb 1234567890 T-069 P001/001 F-049
File number
Date sent Sender's ID name Sender’s Number of pages

(automatically attached) ID (Fax) Pages sent/Total pages
number
Communication
number
7
Sender information is printed about 5 mm from the top edge of the transmitted original.
(Example of how Receiver Information is printed on originals you receive)
RECEIVED 07-10-’05 15:08 FROM-Cccddd TO-Aaabbb P001/001
Date received Receiver’s

(automatically attached) ID name
Remote Fax ID information Number of pages

Pages sent
Receiver information is printed about 5 mm from the bottom edge of the received original.


[ENTER] button.
153
2.Registering the Terminal ID (Cont.)
5 Press the [TERMINAL ID] button.
6 Press the [ID NAME] button and enter the ID name in the letter entry
screen (up to 20 characters). When you have finished entering the let-
ters, press the [ENTER] button.
• Entering letters, see the [Operator's Manual for Basic Function].
7 Press the [FAX NUMBER] button.

8 Press
code.
either the [YES] or [NO] button for adding the international
If you add the international code (your country/region code) in advance, you can let the remote Fax know your
country/region when communicating overseas.
<Example> Registration by adding international code in the terminal ID (234-567-8901).
+12345678901
If the area code starts from "0", "0" will be omitted.
International code
If you press the [YES] button in step 7, "+" is added automatically. 7

9 Key in the terminal number, and then press the [ENTER] button.
To enter a pause “-” (pause for approx. 30 seconds), press the [MONITOR/PAUSE] button.
10 Specify the LINE 2 NUMBER in the same way in specifying the FAX
NUMBER (steps 6-8).
• The line 2 number can be set when the optional 2nd line board (optional) is installed.
155
2.Registering the Terminal ID (Cont.)
11 Check the settings. If they are correct, press the [ENTER] button to
complete entry.
• To change the settings, press the [ID NAME], [FAX NUMBER] or [LINE2 NUMBER] button again.

3. Setting the Reception Mode
Set reception mode such as the volume settings and line-related items.
• Reception mode
AUTO, MANUAL
• Monitor tone volume
Adjustable 0-7 steps (0: tone OFF)
The “monitor tone” refers to the line monitor tone when the [MONITOR/PAUSE] button is pressed.
• Reception completion tone volume
Adjustable 0-7 steps (0: tone OFF)
The reception “completion tone” refers to the tone made by the equipment upon printing a Fax recep-
tion. It will be heard after each Fax reception has printed.
• Dial type (Line 1 /Line 2)
DP, MF (not available for the European version)
There are 2 types of telephone lines: Dial pulse lines (DP) and multi frequency lines (MF). Change the
telephone line setting to match the type of line you are using, when you first install the system or you
change the connected telephone line.
* The line 2 number can be set when the optional 2nd line board is installed.


[ENTER] button.
157
3.Setting the Reception Mode (Cont.)
7 6 Press the desired buttons for each item.

• Press the [Prev] or [Next] button to switch the screens.
• The screen below shows the default settings.
• With the monitor tone volume, you can adjust the volume level used when the [MONITOR/PAUSE] button on
the control panel is pressed.
• With the reception completion tone volume setting, you can adjust the volume level of the Fax reception end of
print tone.
• To adjust the volume, press the [ ] or [ ] buttons. Pressing the [ ] button raises the volume, while pressing
the [ ] button lowers it (When a tone is set to “0”, there is no sound).

• The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Func-
tions Guide].
There is no second screen to display the dial types for the European version.
159
4. 2nd Line Board (optional) Installation
Installing the 2nd line board (option) allows simultaneous dual communications of transmission/reception
like transmission during reception and reception during transmission. When the 2nd line is used, the fol-
lowing function setting and registration are required.
• Registering terminal ID ( P.152 “2.Registering the Terminal ID”)
• Dial type setting
• Line-2 setting
* The 1st line takes precedence in the initial setting (not including the case in which LINE 2 is selected
on the LINE SELECT when you register remote Fax numbers into the address [Operator’s Manual for
Basic Function]). If you want the 2nd line to have priority in the initial setting, ask your service techni-
cian.
Dial type setting


[ENTER] button.

6 Select either of the [DP] or [MF] buttons for the dial type (line 2) set- 7
ting
• Press the [Next] or [Prev] button to switch the screens as required.
• DP, MF. ( P.157 “3.Setting the Reception Mode”)
161
4.2nd Line Board (optional) Installation (Cont.)
2nd line setting

When the optional 2nd line board is installed, its operation can be selected using the following procedure:
• Transmission/Reception
Both transmission and reception are available all the time.
• Reception only (24 hours)
The 2nd line is always standing by for reception.
• Reception only (timer)
Only reception is available during the specified period of time.
* Even during reception only, the specified line performs transmission if any line has been specified by
the options or address menu.

7
[ENTER] button.

5 Press the [LINE-2 MODE] button.
163
4.2nd Line Board (optional) Installation (Cont.)
Transmission and reception (TX/RX)
6 Press the [TX/RX] button.

Reception only (24HR)
6 Press the [RX ONLY (24HR)] button.

7 7 Press the [ENTER] button.

Reception only (TIMER)
6 Press the [RX ONLY (TIMER)] button.

• Key in the START time and END time.
• Press the [ ] or [ ] button to move the cursor.
• Time is displayed in the 24-hour system.
165
5. Setting RX Printing
Setting RX printing
Set print settings for originals received on the Fax that are to be printed. 2 print installations are available:
discard printing and RX reduction printing.
• Discard Printing
ON (default setting):
When originals are up to 10 mm larger than the printing area; the part of the originals that extends
beyond the paper printing area is discarded.
OFF:
The received original is printed on 2 sheets of paper if its length exceeds the paper printing area.
* For the detail of DISCARD setting, contact your service technician.
• RX reduction printing
ON (default setting):
If the received original is longer than the recording paper, it will be vertically reduced to 90%* to fit on
the installed receiving paper.
* LG size original is vertically reduced to 75% to fit on LT or LT-R paper.
OFF:
The received original is printed on 2 sheets of paper if its length exceeds the paper printing area.
* Drawers can be set for received Fax printing only. See the [Operator’s Manual for Basic Function].
Be sure to use LD, LG, LT, LT-R, A3, A4, A4-R or B4.
For the relationship between the received original and the output paper, see P.64 “3.Relationship
between Original and Paper”.

7

[ENTER] button.
7
5 Press the [RX PRINT] button.
167
5.Setting RX Printing (Cont.)
6 Press the [ON] or [OFF] button of the [DISCARD] and/or [REDUC-

TION], and then the [ENTER] button.
tions Guide].

Setting duplex printing
This printer setting determines whether or not to print received Faxes on both sides of the paper available
for Fax reception.
• Duplex printing is available only if the received original sizes and resolution are the same.
• When the paper has run out during duplex printing, the rest of the document is printed on another size
paper.
• When the received original is printed on 2 sheets of paper because it exceeds the printing area, the
duplex printing is not available.
• Documents received using the batch transmission function are printed on both sides of the paper as
one continuous document. Pay attention to the separation of the individual documents particularly
those consisting of an odd number pages.

7
[ENTER] button.
169
7 6 Press the [ON] button for the duplex print function, and then press the
[ENTER] button.
tions Guide].

Duplex printing direction differs depending on the received original size.
1. Received LD, LG, LT, A3, A4, or B4-sized originals are printed so that they can be bound along the long edge
of direction.
2. Received ST, A5 or B5-sized originals are printed so that they can be bound along the short edge of direction.
(1) (2)
C C
Even when “Duplex Printing” is selected, one-sided printing will be applied to the following two
items.
1. Received fax documents which are rely-transmitted
2. Received fax documents which are sent to forward mailboxes
171
Setting the rotate sort (Alternation)

This printer setting determines whether or not to output each separate Fax job by rotated sort (90 degrees)
alternately.
* Rotate Sort is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R drawers.
* If paper becomes empty during Rotate Sort, the rest of the document is printed on the remaining paper.


[ENTER] button.

6 Press the [ON] button for the rotate sort function, and then press the
[ENTER] button.
tions Guide].
173
6. Setting Recovery Transmission
Setting the document-holding-time for retaining a document in memory using the Recovery Transmission
function.


[ENTER] button.

5 Press the [RECOVERY TX] button.
6 Change the document-stored time with the [

and press the [ENTER] button.
1H] or [24H ] button,
• The document-holding time can be changed in 1 hour increments.
175
7

8. TROUBLESHOOTING
1. When The Following Messages Appear ............................................................................178

2. Transmission Trouble.........................................................................................................179
3. Reception Trouble..............................................................................................................180
177
1. When The Following Messages Appear
When the following messages appear on the touch panel, press the [FUNCTION CLEAR] button to clear
the error message and perform the appropriate remedy for the error.
For details of messages not listed below, see the [Operator’s Manual for Basic Functions].
Message Cause Remedy

Memory overflow Memory overflowed when scanning Either wait for memory to be cleared,
documents to the memory. or check the jobs and delete reserved
jobs to clear memory.
Communication error Communication error occurred during Retry communications.
direct TX.
Job reservation full The number of reserved jobs Either wait for job reservations to be
exceeded 100. completed, or check the jobs and
delete reserved jobs.
Job memory full The total number of destinations for Either wait for outgoing call jobs to be
outgoing call jobs exceeded 1,000. completed, or check the jobs and
delete reserved jobs.
Sorry not possible On-hook or direct TX was attempted Wait for communications to end and
during communications. retry communications.
Not allowed now Further polling transmission reserva- Either wait for polling transmission
tion was attempted even though poll- jobs to be completed, or check the
ing transmission was already jobs and delete reserved jobs.
reserved.
Too Many Tel # Digits 128 digits or more were registered for Confirm the number of digits dialed
a chain dial communication. and register the numbers again.
178 8.TROUBLESHOOTING
2. Transmission Trouble
Check the following points if you are having trouble sending documents.
If you cannot rectify the problem with the points below, or the problem is not listed below, call service for
assistance.
Trouble Check Point

“TRANSMIT” is not displayed • “TRANSMIT” is not displayed even if the [START] button is
even if the [START] button is pressed.
pressed. Did you replace the handset before you pressed the [START] but-
ton? When you are making a call on the handset to send a Fax, do
not replace the handset until you press the [START] button.
• Is the modular cord disconnected?
• Is the power plug unplugged from the power outlet?
• Can you receive telephone calls?
• Is there any problem at the remote Fax? Check this with the party
trying to receive the original.
Originals are fed diagonally. • Are the document feeder slides adjusted to the width of the original
that you are sending?
• Does the original that you are sending match the conditions of the
original that is available for sending?
2 originals are fed together. • Have you placed more than the maximum number of originals that
can be placed at one time?
• Does the original that you are sending match the conditions of the
original that is available for sending?
• Have you pushed the originals into the feeder too hard?
The original is not being printed • Was the original placed correctly facing up?
on the paper of the remote Fax
even though it has been sent.
Black lines are shown in the • Is the scanning area of the Reversing Automatic Document Feeder
image that was sent. clean? Clean it with a soft cloth.
Originals are not sent even if • Is the remote Fax compatible with your system?
operations are carried out nor-
mally.
This system supports G3 communications but not G2 or G4 com-
munications.
8
Originals cannot be sent over- • Specify Quality TX and resend. ( P.31 “4.Setting the Transmis-
seas. sion Conditions”)
179
3. Reception Trouble
Check the following points if you are having trouble receiving documents.If you cannot rectify the problem
with the points below, or the problem not listed below, call service for assistance.
Trouble Check Point

Originals cannot be received • Did you replace the handset before you pressed the [START] but-
even if “RECEIVE” is displayed ton? When you answer a call on the handset to receive a Fax, do
and the [START] button is not replace the handset until you press the [START] button.
pressed. • Is the modular cord disconnected?
• Is there a problem at the remote Fax? Check this with the party try-
ing to send the original.
Paper is not output. • Is the equipment out of paper?
The received original is printed • Make a local copy and confirm proper printing.
dark and is illegible or black • Is the original being sent a dirty copy? Check this with the party try-
stripes are printed on the origi- ing to send the original.
nal. • Is the trouble due to a problem or operation error at the remote
Fax? Check this with the party trying to send the original.
Paper is output but not printed. • Is there enough toner?
• Is the original placed correctly on the remote Fax? Check this with
the party trying to send the original.
Paper often jams. • Is the paper drawer size setting correct?
• Is the paper drawer properly inserted?
Is the specified paper type being use?
180 8.TROUBLESHOOTING
9. SPECIFICATIONS
1. Main Specifications ............................................................................................................182
181
1. Main Specifications
Model Name GD-1200 (For e-STUDIO281c/351c/451c, e-STUDIO352/452)

Size of Original LD, LG, LT, LT-R, ST, ST-R, COMP
(North America)
Size of Original A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO
(European)
Recording Paper 11” x 17” (LD), 8.5” x 14” (LG), 8.5” x 11” (LT), 5.5” x 8.5” (ST), 10. 1/8” x 14”
Size (COMP)
(North America)
Recording Paper 297 mm x 420 mm (A3), 210 mm x 297 mm (A4), 148 mm x 210 mm (A5),
Size (European) 257 mm x 364 mm (B4), 182 mm x 257 mm (B5), 210 mm x 330 mm (FOLIO)
Compatibility Com- Exclusive Mode, ECM, G3
munication Modes
Communication Horizontal: 8 dots/mm, 16 dots/mm, 300 dots/inch
Resolution Vertical: 3.85 lines/mm, 7.7 lines/mm, 15.4 lines/mm, 300 dots/inch
Transmission Rate 33,600/31,200/28,800/26,400/24,000/21,600/19,200/16,800/14,400/12,000/
9,600/7,200/4,800/2,400 bps
Encoding Systems JBIG/MMR/MR/MH
Printing Method Laser electronic printing
Memory Capacity Transmission/Mailbox: 500 MB (HDD) Reception: 120 MB (HDD) *1
Unit Type Desktop type, transmitting/receiving dual type
Applicable Network Public Switched Telephone Network (PSTN)
*1 For hard drives, MB means 1 million bytes. (Total hard drive accessible capacity may vary depending
on operating environment.)
When the total time that the power is turned off for 12 hours a day becomes about 5 years, the battery will
be dead. If the battery is run down, ask your service technician. (Repair and replacement will be charged.)
* Specifications and appearance are subject to change without notice in the interest of product improve-
ment.
* If trouble occurs, call service for assistance. (See the [Operator’s Manual for Basic Function])
9 Options
• 2nd line board
- GD-1160NA (North America)
- GD-1160EU-N (Europe)
182 9.SPECIFICATIONS
INDEX
Numerics E
2nd Line Board (optional) Installation ............. 160 ECM (Error Correction Mode) ................... 31, 150
2nd line setting ................................................ 162 e-FILING button .................................................17
ENERGY SAVER button ...................................18
A Error code table ...............................................124
About Originals ................................................. 27
ERROR lamp .....................................................18
Acceptable size of paper ................................... 64
ACCESS button ................................................ 18
Address book entry ..................................... 24, 40 Automatic duplexer ......................................14
Address book information ............................... 122 Black toner ...................................................14
Address registration from send/receive log ....... 72 Bypass tray ..................................................14
AUTO .............................................................. 127 Color toner (Cyan/Magenta/Yellow) .............14
AUTO reception ................................................ 61 Control panel ................................................14
Automatic Reception ......................................... 60 Drawers ........................................................14
Automatically Printing Lists & Reports ............ 126 Front cover ...................................................14
Operator’s Manual pocket ............................14
B
Batch Transmission .......................................... 25 Original glass ...............................................14
Bulletin board mailbox ....................................... 86 Original scale ...............................................14
Paper size indicator .....................................14
C Power switch ................................................14
Canceling data in mailbox ............................... 101
Canceling direct transmission Receiving tray ..............................................14
(during scanning) .............................................. 78 Scanning area ..............................................14
Canceling recovery transmission .................... 112 Touch panel .................................................14
Canceling reserved memory transmissions ...... 76 Touch panel contrast adjustment dial ..........14
Canceling transmissions Used toner bag ............................................14
Canceling transmissions ............................. 74 e-STUDIO352/452
During memory transmission ....................... 77 Automatic duplexer ......................................15
During scanning .......................................... 74 Bypass tray ..................................................15
Chain Dial Communication ....................... 25, 106 Control panel ................................................15
Checking communication status (log) ............... 70 Drawers ........................................................15
Checking reserved transmissions ..................... 68 Front cover ...................................................15
Checking Transmission Result ......................... 68 Operator’s Manual pocket ............................15
CLEAR button ................................................... 18 Original scale ...............................................15
Clearing and canceling function selected ......... 20
Power switch ................................................15
Confidential mailbox .......................................... 86
Receiving tray ..............................................15
Configuration of options .................................... 16
Confirming the destinations .............................. 50 Toner bag .....................................................15
Connecting cables ............................................ 21 Toner cartridge .............................................15
Control panel ..................................................... 17 Touch panel .................................................15
COPY button ..................................................... 17 Touch panel contrast adjustment dial ..........15
Exposure .................................................. 31, 150
D EXTENSION button ...........................................17
Delayed Communications ................................. 25
Delayed Transmission Reservation ................ 108 F
Deleting mailbox ............................................... 93 FAX button .........................................................17
Description of Each Component ....................... 14 Features of the GD-1200 .....................................9
Dial type (Line 1 /Line 2) ................................. 157 FUNCTION CLEAR button ................................18
Dial type setting .............................................. 160 Function list .....................................................122
Digital keys ........................................................ 18 Function setting area .........................................19
Direct entry with digital keys ....................... 24, 39
G
Direct transmission ..................................... 24, 51 Group entry ................................................. 24, 41
Direct transmission by optional setting ............. 51 Group numbers information .............................122
Direct transmission report ............................... 126 INDEX
Discard Printing ............................................... 166 H
Disclaimer Notice .............................................. 11 HELP button ......................................................17
183
INDEX (Cont.)
I P
Index buttons .................................................... 19 Paper priority when there is
Individual polling reception ................................ 85 no same size paper ...........................................65
Inputting data in confidential / PDF
bulleting board mailbox ..................................... 99 MULTI ........................................................119
INTERRUPT button .......................................... 18 SINGLE ......................................................119
ITU Mailbox list ............................................... 122 Polling Communication ......................................83
Polling data out of mailbox ..............................104
J
JOB STATUS button ......................................... 18 Polling reception ......................................... 60, 85
Polling report
L Automatically output ...................................143
Line ................................................................... 32 Polling report ..............................................126
Lists/Reports Samples .................................... 135 Polling transmission .................................... 24, 83
Log .................................................................... 70 Power failure list
M Automatically output ...................................148
Mailbox Communication .................................... 86 Power failure list .........................................126
Mailbox reception report Precautions for using the
Automatically output .................................. 144 Reversing Automatic Document Feeder ............29
Mailbox reception report ............................ 126 Preparation for Transmission ............................26
Mailbox Transmission ....................................... 24 PRINT DATA / MEMORY RX /
Mailbox/relay box report (Manually output) ..... 139 FAX communication lamps ................................17
Main components .............................................. 14 Printer Kit ...........................................................16
Main Specifications ......................................... 182 Printer/Scanner Kit ............................................16
Manual reception ........................................ 61, 63 Printing Fax out of mailbox ................................98
Manually Printing Lists & Reports ................... 122 Printing ITU mailbox list ...................................125
Memory Reception ............................................ 60 Printing reservation list ....................................124
Memory transmission .................................. 24, 53 Printing transmission/reception journals ..........122
Memory transmission report Priority Transmission .................................. 24, 82
Automatically output .................................. 140 Q
Memory transmission report ...................... 126 Quality TX ..........................................................32
Message area ................................................... 19
MODE (Original mode) ................................... 150 R
Modifying relay mailbox .................................... 95 Reception completion tone volume .................157
Monitor tone volume ....................................... 157 Reception journal
MONITOR/PAUSE button ................................. 18 Manually and automatically output .............137
Multi transmission report Reception journal ...................... 122, 126, 127
Automatically output .................................. 142 Reception mode ....................................... 60, 157
Reception only
Multi transmission report ........................... 126
Multi-address relay mailbox .............................. 86 24HR ..........................................................164
Multi-address transmission ......................... 24, 49 TIMER ........................................................165
Multi-polling reception ....................................... 85 Reception Settings ............................................61
Recovery Transmission ............................ 24, 111
N Redialing ............................................................25
NOTICE TO USERS ........................................... 3 Registering the Terminal ID .............................152
Relationship between Original and Paper .........64
O
Off-hook transmission ................................. 24, 56 Relay station report .........................................126
Offramp gateway overview ............................. 115 Automatically output ...................................144
On-hook transmission ................................. 24, 55 Relay transmission end terminal report
Onramp gateway overview ............................. 113 Automatically output ...................................147
Original Mode .................................................... 31 Relay transmission end terminal report .....126
Original scanning range .................................... 27 Relay transmission originator terminal report
Original size ................................................ 27, 31 (Automatically output) ......................................145
184
Relay transmission relay station report Transmission journal
Automatically output .................................. 146 Manually and automatically output .............135
Relay transmission relay station report ..... 126 Transmission journal ................. 122, 126, 127
Releasing the department code error ............... 69 Transmission Mode ...........................................24
Reservation list Transmission report (Automatically output) .....141
Manually output ......................................... 138 Transmission type .................................... 31, 150
Reservation list .......................................... 122 Transmitting 2-Sided Originals ..........................80
Resolution ................................................. 31, 150 Transmitting data in offramp gateway .............116
RTI recording .................................................. 150 Transmitting Fax to mailbox ............................102
RX reduction printing ...................................... 166 TTI recording (Setting is not available in
all product markets) .........................................150
S
Save as File .................................................... 117 U
SCAN button ..................................................... 17 USER FUNCTIONS button ................................17
Scanner Kit ....................................................... 16
V
Searching address using LDAP server ............. 47 Variety of optional functions ..............................31
Searching by address (Search address) ........... 44
Searching by ID number ................................... 42 W
Sending different width originals ....................... 35 When power failure occurs ................................10
Sending Originals .............................................. 51 When setting originals on the glass ...................28
Seting the Reception Mode ............................. 157 When the use of the equipment is
Setting duplex printing .................................... 169 managed under certain functions
Setting originals ................................................ 28 such as department management .....................26
Setting Recovery Transmission ...................... 174 When using the Reversing
Setting relay mailbox ....................................... 114 Automatic Document Feeder (optional) .............30
Setting RX printing .......................................... 166
Setting RX printing during default setup ........... 64
Setting the (transmission/reception)
journal output and its number ......................... 127
Setting the communication report output ........ 129
Setting the Initial Transmission Mode ............. 150
Setting the lists and reports output ................. 127
Setting the reception list output ....................... 132
Setting the rotate sort (Alternation) ................. 172
Setting the scanning conditions for each page . 37
Setting the transmission conditions .................. 33
Setting up mailbox for confidential
and bulletin board communication .................... 87
Setting up relay mailbox .................................... 89
SID/PWD ........................................................... 32
Specifying the Remote Fax ............................... 39
START button ................................................... 18
STOP button ..................................................... 18
SUB/SEP .......................................................... 32
Subject, Body .................................................... 32
Switching to the Fax mode ................................ 26
T
TEMPLATE button ............................................ 17
TIFF
MULTI ........................................................ 119
SINGLE ..................................................... 119
To receive an E-mail using SMTP .................. 116 INDEX
Touch panel ................................................ 18, 19
Touch-button area ............................................. 19
Transmission and reception (TX/RX) .............. 164
185
Version 2.0
TOSHIBA TEC GERMANY

IMAGING SYSTEMS GMBH
CARL-SCHURZ-STRASSE 7 · D-41460 NEUSS
TEL. +49(0)2131-12450, FAX +49(0)2131-1245402
WWW.TOSHIBA-EUROPE.COM/TEC

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Operator´s Manual for

6. PRINTING LISTS AND REPORTS .....................................................................................................121

For U.S.A. only

WARNING FCC Notice: Part 15

WARNING FCC Notice: Part 68

This device is equipped with a USOC RJ11C connector.

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

For Canada only

Repairs to certified equipment should be coordinated by a representative designated by the supplier.

The Ringer Equivalence Number of your facsimile is 0.3

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

TOSHIBA OF CANADA LIMITED

For NEW ZEALAND only

TOSHIBA (AUSTRALIA) PTY LIMITED

No part of this manual may be copied in whole or part without permission.

• Super G3 High-Speed Communication

• JBIG Encoding System

• Plain Paper Recording

• Address Book for 1000 Destinations

• High-Resolution (U-FINE) Mode

• A3-Size Data Transmission and Recording

1. Description of Each Component ..........................................................................................14

14 1.BEFORE USING FAX

1. FAX Unit (GD-1200)

2. 2nd Line Board (GD-1160)

3. Printer Kit and Scanner Kit or Printer/Scanner Kit

16 1.BEFORE USING FAX

2. [USER FUNCTIONS] button

9. PRINT DATA / MEMORY RX / FAX communication lamps

10. [INTERRUPT] button

11. [JOB STATUS] button

12. [ACCESS] button

13. [ENERGY SAVER] button

14. [FUNCTION CLEAR] button

15. [STOP] button

16. [START] button

17. [CLEAR] button

18. ERROR lamp

19. [MONITOR/PAUSE] button

20. Digital keys

21. Touch panel

18 1.BEFORE USING FAX

1. Message area 3. Index buttons

Clearing and canceling function selected

20 1.BEFORE USING FAX

22 1.BEFORE USING FAX

• Direct Entry with digital keys

• Address Book Entry

• Chain Dial Communication

Switching to the Fax mode

1 Press the [FAX] button on the control

Original scanning range

When setting originals on the glass

2 1 Raise the Original Cover (optional) or the

2 Align the original against the left inner