General - Complete the pre-work sheets before the workshop.

Instructions - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan
- The attachment sheets contain information that schools should already have. It's
attached as a reference.
- If attaching SDRRMT and/or Partners information, package all documents in one folder.

Worksheets Instructions
Historical Data Historical Data
- This should be completed as pre-work before the Contingency Planning
- Historical Data is taken from RADaR Reports and Past Recorded incidents from
Division/LGU Records
Baseline Data Baseline Data
- This should be completed as pre-work before the Contingency Planning
- Baseline Data of Schools can be found in EBEIS
- Use Hazard Maps taken from other Government Agencies as reference for the "Hazards
Present" Column
Workshop 1 Capacities and Vulnerabilities
- Existing Capacities and Vulnerabilities in your school
- Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2 Resource Mapping
- Resources are categorized into Human Resources and Equipment
- Add rows as necessary
Workshop 3 Action Response
- Indicate only actions that the school will do if and when the hazard occurs
- Add rows as necessary
Attachment 1 School DRRM Teams
- Sample format
- Existing SDRRMT information, roles and responsibilities may be used
- Different document format may be used if this already exists
Attachment 2 Partners
- Sample format
- Existing Partner information and roles may be used
- Different document format may be used if this already exists

1
Historical Data

School: _____________________________

Damages
Schools affected Affected Population Partially Damaged Classrooms
Name of the Totally Damaged Classrooms
Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages
DISASTER
No. of No. of Cost of No. of Cost of No. of Cost of
School ID School Name No. of Learners
Personnel Classrooms Damages Classrooms Damages Classrooms Damages

Remarks: Data is based on historical RADaR reports

2
Historical Data

School: PANGASINAN NATIONAL HIGH SCHOOL

Damages
Schools affected Affected Population Partially Damaged Classrooms
Totally Damaged Classrooms
Name of the DISASTER Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages
No. of No. of Cost of No. of Cost of No. of Cost of
School ID School Name No. of Learners
Personnel Classrooms Damages Classrooms Damages Classrooms Damages

PANGASINAN
Typhoon Gorio July-17 300233 NHS 6589 234 0 0 0 0 0 0 0 Flooded pathways

PANGASINAN
Tropical Depression Maring Sep-17 300233 NHS 6589 234 0 0 0 0 0 0 0 Flooded pathways

PANGASINAN
Typhoon Josie Jul-18 300233 NHS 7210 306 0 0 0 0 0 0 0 Flooded pathways

Southwest Monsoon PANGASINAN

(Habagat) Aug-18 300233 NHS 7210 306 0 0 0 0 0 0 0 Flooded pathways

PANGASINAN Uprooted trees & broken tree

Typhoon Ompong Sep-18 300233 NHS 7210 306 0 0 0 0 3 ₱19,000 ₱19,000 branches

PANGASINAN
Typhoon Rosita Oct-18 300233 NHS 7210 306 0 0 0 0 0 0 0 Broken Tree Branches

Remarks: Data is based on historical RADaR reports

3
Baseline Data 2017-2018

School:Pangasinan NHS__________________

Number of Classrooms
School
(SY 2017-2018)

Number of School
Hazards Exposed To Buildings
(SY 2017-2018) Instructional
Non-instructional
School ID School rooms
rooms
(Acad/Non-acad)

300233 Pangasinan National High Tsunami & Liquefaction 56 168 9

School

4
Baseline Data 2017-2018

5
Baseline Data 2017-2018

Number of Personnel
Number of Learners (SY 2017 – 2018)
DCP Furniture
(SY 2017 – 2018)
Teaching Personnel Non-Te

No. of
No. of
No. of Arm Teacher’ Teacher’ PWD
Male Female Total PWD Desk Chair Male Female Total Male
Units Chair s Table s Chair Teaching
learners
Personnel

3168 3421 6589 0 47 7750 168 168 76 157 188 0 3

6
Baseline Data 2017-2018

7
Baseline Data 2017-2018

Number of Personnel
(SY 2017 – 2018)

Non-Teaching Personnel

Remarks
(e.g. need riprap,
damaged drainage,
No. of PWD fencing)

Female Total Non-Teaching

Personnel

17 20 0

8
Baseline Data 2017-2018

9
WS 1 - C V

School: A.P. GUEVARA INTEGRATED SCHOOL

Key Areas for

Preparedness Details
Risk Understanding 1. Understanding Hazards & their Characteristics

2. Conduct of Risk Assessment

Contingency Plan and 1. Contingency Plan

Dissemination

2. IEC (Information, Education and Communication)

Communication 1. Understanding of advisory including warning

signals

Page 10
WS 1 - C V

2. Understanding and implementation of DO 21

s.2015

3. Equipment

Coordination 1. Division Office

2. P/M/CDRRMC

3. LGUs

4. Partners

5. DepEd CO

Monitoring 1. Monitoring of
preparedness/contingency
plan of school

2. Monitoring of hazard
situation, including
communicating with
school officials, district/division office and LGU

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WS 1 - C V

3. Monitoring RADaR
completion, validation and
submission to Central
Office

4. Monitoring of
implementation of support
for learning continuity

5. Transportation

Convergence 1. Interface among offices within the school

2. Existence of SDRRM Team

3. Command System

4. Twinning with other schools

Support for Learning 1. Implement and monitor Temporary Learning

Continuity Spaces (TLS)

2. Buffer stocks for learning materials

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WS 1 - C V

3. Alternative Delivery Modes

4. Psychosocial Support

5. Emergency School Feeding

6. Learner's Kits

7. Teacher's Kits

8. Hygienic kits

Drills 1. Regular conduct of drills

2. Existence of protocols – command system,

evacuation route, safe place, family reunification

3. Coordination with and participation of parents,

relevant agencies and partners during drills

Fund Sources MOOE, Trust Fund, LGU, PTA, Private Donations

Prepared by:

Page 13
WS 1 - C V

KHITT R. MARCOS
SDRRM

MARIBEL G. VILLANUEVA
SDRRM

Page 14
WS 1 - C V

Republic of the Philippines

Department of Education
Region I
Schools Division Office I of Pangasinan
Bayambang II

FIRE CONTINGENCY PLAN

Capacities
1. Identifying Geo-Physical Characteristics - 1.1.
Geographical Location of A.P. GUEVARA INTEGRATED SCHOOL in the
Municipality of Bayambang, Pangasinan
1.2 Land & Water Area
1.3 Topography
2. School Population(Demography)
3.
Training of Teachers & APGIS Personnel on DRRM

Conduct Risk Assessment of School Buildings by an Engr. or Physical

Facilities Coordinator, Student-Led Watching, BFP Results (safety survey)

1. Gathering of Historical Data, Baseline Data from EBEIS

2. Posting the PNHS Earthquake Evacuation Plan/Vicinity
Map 3. Identifying the Vertical Evacuation Area within the
PNHS Campus during Tsunami
4. Discussion and dissemination of the plan by the SDRRM Team
during PTA assemblies, SSG Meetings, General Faculty Meetings

Posting/distribution of Posters,Flyers & Showing Videos on DRRM,

Putting up of Signages Installation
of TV set in every classroom

Early Warning System , Social Media, IEC, Billborads on Tsunami Warning

Signals

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WS 1 - C V

DRRM videos, Posting of Emergency Hotlines In every classroom & school

offices, Joining group chats, use of social media, facebook page, etc. for
submission of reports/needed data observing protocols (Disaster Risk
Reduction and Management Coordination and Information Management
Protocol)

buzzer/alarm system, siren, cellphones, television set, computers, sound

system, megaphone, Walkie- Talkie/2-way radio

Coordinate with the SDO1 Pangasinan DRRM Coordinator/PDO II, Mam

Sherry Lyn Orajlo, for DRRM updates and submission of data on enrolment
& personnel

Coordinate with the Pangasinan DRRM Coordinator, DRRM updates and

activities, and asking for immediate rescue & response during disasters

Coordinate with the Municipal Mayor & the MDRRMC Coordinator for DRRM
updates and activities, suspension of classes

Coordinate with the School PTA, BFP, PNP, Philippine Navy (Coast Guards),
Philippine Red Cross, Lingayen District Hospital & other agencies for related
activities and needed assistance

Coordination thru channel/protocols

Observance of National Fire Prevention Month, National

DisasterConsciousness Month, National Greening Day/ Frequent monitoring
and updating of the management plan of the school related to DRRM

Evaluation of
the implemented plans, to update whenever possible
Posters on Disaster Preparedness & Emergency Hotlines are posted in all
classrooms, buildings, and offices for keeping communication line active

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WS 1 - C V

Ocular inspection during and after the disaster/calamity for validation of

damages in school for submission of RADaR report to our Division DRRM
Coordinator

conduct clean-up drive, psychosocial support, stress debriefing,make-up

classes, provision of first aid/emergency kits, conduct ADM(alternative
Delivery Mode for student victims

PUVs & School Van Service

Coordination & collaboration with the office of the Principal,Supply Officer,

Physical Facilities Coordinator, Curriculum Grade Level Chairmen, PTA &
SSG Officers,

Regular Conduct of Meetings of the SDRRM Team

Commuication line is active from the principal down to the Department

heads, grade level chairmen, teachers & SSG Officers
Awareness on the use of alarm system/warning signal

coordinating with the PSDS in charge & the nearest school,

APGIS covered court can be used as TLS

Enough supply of books are in the supply office, Functional School Library

Page 17
WS 1 - C V

Modules are made available for homebound learners

Guidance & Counselling sessions, Stress debriefing, Home Visitation

The School Canteen Funds can be used for Emergency School Feeding

Ask help from LGU, Bayambang Municipality

Provision of instructional materials to teachers such as cartolina, Manila

paper and pentel pen by the school administration at the beginning of the
school year
Provision of sanitary napkins for menstruating women

NSED & Fire Drill.

Emergency Hotline, Evacuation & Vicinity Map/Plan/Route are posted in the

Campus and in all classrooms & Offices. Functional Alarm System is existing

Proper Orientation on the Conduct of the Drill to the students & the
employees
Communication Letters/SMS are sent to the PTA, PNP,BFP, MDRRMC &
PDRRMC & messages through group chats of students & teachers for the
conduct of the Drill

Noted:

Page 18
WS 1 - C V

MA. VIOLA BURBOS-AGUSTIN, Ed.D.

Principal I

Page 19
 WS 1 - C V

Republic of the Philippines

Department of Education
Region I
Schools Division Office I of Pangasinan
Bayambang II

ENCY PLAN

Gaps/Vulnerabilities
all buildings are at risk of getting fire usually during summer
vacation.

Non-safety compliant buildings and structures (cracks,

deterioration, destroyed electrical wirings, leaks, lightings, broken
windows, CR's, sub-standard materials of PPP Buildings

Lack of coordination of the SDRRM Team about the contingency

plan.

Copy shortage of posters, flyers for 510 students

Power Interruption, poor internet access/connection

Page 20
WS 1 - C V

Different interpretation on the implementation of DO 21 s. 2015

Inadeqate communication equipments

poor internet access during disasters

busy hotline

Late release of Advisories/Information Dissemination from LGU

especially on Official Classes Suspension during disasters

Lack of Manpower

Slow info dissemination due to poor internet connection/technical

problem

CP is not executed as planned

Ignorance of the posted Emergency Hotlines (not saved on

phone contacts/directory)

Page 21
WS 1 - C V

poor internet access/connection during disasters

uncooperative parents, student victims tend to lose hope

less accessibility of PUV's especially for affected areas

lack of cooperation from other teachers

Other SDRRM Team Members are not cooperative

Technical problem on the alarm system that sometimes it can't be

heard from other buildings

No nearby school.

Uncomfortable space for learning because it's hot during sunny

days & it is an open space

Some students don't have interest in using the learning materials

Page 22
WS 1 - C V

Lack of moral support from parents

Inadequate Guidance Counselors

the fund may not be enough for great number of locally displaced
disaster victims

Some students are choosy & they do't want to use the
generic/unbranded materials
Inadequate supply for the whole year

The supply is for emergency purposes only and is not for 1:1 ratio

Lack of emergency equipments like stretchers, first aid kits and

trained trainers.

Malfunctioning of the alarm system (unexpected technical

problem)

Lack of cooperation from some of the students and the teachers

Page 23
WS 1 - C V

Measures to strengthen capacities or address gaps/vulnerabilities

1. Inform the school community of the possible hazards for awareness and preparedness.
2. Gather data from PDRRMO and LDRRMO for updates

Ocular inspection of the Municipal/Provincial Engineering Office & the BFP in Compliance with the
evaluation results on School Safety/Safe Learnimng Facilities

Regular Monitoring of the Plan, review, validation and dissemination.

Reproduction of copies/requesting copy of posters from PDRRMO/LDRRMO

Putting up and structuring SDRRM Corners in every classroom

Access communication letters, memoranda, news on weather updates & other incoming calamities
through radio, television, cellphones & other means of communication

Page 24
WS 1 - C V

Attend Seminars/Trainings on DRRM and Climate Change Adaptation(CCA) from higher levels
Conduct School-based Trainings on DRRM

Make communication equipments readily available and functional Tap

the assistance of stakeholders for donations of communication equipments

Join Group Chats & keep in touch with the Division DRRM Coordinator through social media &
cellphone for DRRM Reports, Updates, seminar workshops Division Roll-out on DRRM Modules

Invite the PDRRMC Coordinator for DRRM trainings in school, Secure copies of emergency hotlines
& Posters on Disaster Preparedness, Keep udated through their Facebook Page or Proceed
immediately to their Office

Keep updated through weather forecast on TV & Radio keep in touch with the Municipal Information
Officer , the MDRRMC Coordinator and with the Municipal Mayor for updates & assistance

Coordinate with the School PTA, BFP, PNP, Philippine Red Cross, Lingayen District Hospital & other
agencies for related DRRM Trainings/ activities (First Aid)

Access Deped orders, memoranda & advisories on DRRM through emails, DepEd and social
websites
Strengthen the Wifi connection in school

Conduct Student-led School Watching & Hazard Mapping, simulation activities on Disaster
Preparedness by involving all students and teachers

See to it that contact numbers on emergency hotlines are updated that and the SDRRM
Communication Team have saved these contacts in their cellphones

Page 25
WS 1 - C V

1. Take pictures for proper documentation of damages after the disaster 2. Stay online through
internet connection for immediate responses & reports. 3. Answer the form in the link/tinyurl for
RADaR Reports & submit immediately thru SMS

Encourage other students & teachers to participate in the clean-up drive, provide psychosocial
support through stress debriefing or couseling sessions to te victims of calamity by giving them
modules as alternative learning materials. Trained Teachers on DRRM/CCA must extend support for
learning continuity .

see to it that the School Van is in good codition and be made available for use

Establish a strong communication system through group chats for quick & propmt action in collating
the needed data on enrolment, equipment, teaching & non-teaching personnel in response to
disasters Updating of the
EBEIS by the Principal and the ICT Coordinator

SDRRM Team must meet regularly for updates on their roles/functions & on disaster preparedness

Emergency Hotlines must be saved from the cellphones with orientation on its responsible use
Improvisation of the Alarm System for effective command system

Collaboration & coordination must be done observing protocols for designated evacuation areas

Submit RADaR Reports/Reports on Casualties and Damages immediately in order for inclusion in
the allotment of funds for the TLS

Teachers encourage the students to use the learning materials provided to them

Page 26
WS 1 - C V

Identify student victims and enrol them under Alternative Delivery Modes with permit from the
Division Office
Conduct conferences/dialogues among parents and students
SSG Officers will help in tutorials especially in reading (as one
of their mandated activities) Conduct Remedial Classes to victims

Ask for support from the professionals for stress debriefing & counselling
Section Advisers must be
trained on Developmental Counseling Teachniques

Seek assistance from other stakeholders/partners

Collaborate with the section advisers for ist of poor but deserving students. Maintain harmonious
relations to the alumni for yearly provision of school supplies to the students
Teachers must provide their own kits

Female students must bring hygienic kits. Sanitary pads are made available at the School Clinic but
encourage all female students to prepare their own hygienic kits

Orientation on the conduct of NSED, Tsunami and Fire Drill must be done.

Tap the assistance of the Philippine Red Cross, MDRRMC,

PNP,BFP & Lingayen District Hospital.
Involve the SSG Officers for taking the lead in the
conduct of the drills.

Keep on checking through the section advisers on the proper utilization of the Emergency Hotline &
Evacuation Map. Alarm System must be checked regularly by the technician to make it functional.

Simulation drills must be taken seriously by the people involved especially the SDRRM Team
through the leadership of the Incident Commander/Principal and the SDRRM Coordinator

Page 27
WS 1 - C V

Timeline
MAY- JULY

May-September

Year Round

Year Round

Year Round

Page 28
WS 1 - C V

Year Round & as the need arises

Year Round

Year Round

Year Round

Year Round

Year Round

Year Round

Quarterly

Year Round

Page 29
WS 1 - C V

As the need arises or during

emergencies

As the need arises

as the need arises

Year Round

Quarterly/Year Round

Year Round

Year Round

as the need arises or right after

the disaster

As the need arises

Page 30
WS 1 - C V

Summer Class, Sem Break or as

the need arises

Year Round or as the need arises

as the need arises

BOSY & EOSY

Year Round

Year Round

Quarterly

June/BOSY

Quarterly

Page 31
 WS 2- Resource M32

Workshop 2 - Resource Mapping & Planning

School: PANGASINAN NATIONAL HIG SCHOOL

Hazard: Tsunami

Human Resources
Projected Needs
(e.g. training needs)
No. of Write N/A if not needed
Capacity Possible sources of funding
Human Resources (certifications, skills, etc.)
staff/person (MOOE, SEF, Local DRRM Fund, Timeline
s available Partners, etc)
No. of staff
Cost for Training
needing training

Internal
(e.g. GCs, Teachers, Staff, etc.)
PNHS Administration, Faculty & Staff With Certifications on courses and/or trainings on DRRM, CCA and 9 10 MOOE,LDRRM Fund Summer
Psychosocial first aid courses
Students SSG Officers with training on DRRM 37 37 LDRRM Fund Summer
PTA Elected PTA Officer 15 15
External Resources
(e.g. Partners, PNP, BFA etc.)
Philipine Red Cross presently employed/active in the service 3 3
PNP presently employed/active in the service 10 10
BFP presently employed/active in the service 5 5
MDRRM/PDRRMO presently employed/active in the service 10 10

Equipment

Equipment/Supplies Condition Units Projected Needs Possible sources of funding

(MOOE, SEF, Local DRRM Fund, Timeline
(e.g. fire extinguishers, body board, siren, comms radio) (e.g.fully functional, nearing expiry, etc.) available Partners, etc)
Units Needed Unit Cost
fully functional 17 20 ₱2,300 MOOE JUNE-SEPTEMBER
Fire Extinguishers
nearing expiry 14 MOOE JUNE-SEPTEMBER
wheelchair old 1 5 MOOE JUNE-SEPTEMBER
stretcher improvised 1 2 MOOE JUNE-SEPTEMBER
spineboard improvised 1 1 MOOE JUNE-SEPTEMBER
oxygen tank fully functional 0 1 MOOE JUNE-SEPTEMBER
fire alarm fully functional 7 10 MOOE JUNE-SEPTEMBER
sound system/paging system fully functional 2 2 MOOE JUNE-SEPTEMBER
megaphone fully functional 2 10 ₱2,600 MOOE JUNE-SEPTEMBER
comm radio(walkie-talkie) fuly functional 4 6 MOOE JUNE-SEPTEMBER

32
WS 3 - Action Response

Workshop 3 - Action Response

1. Analyze/prioritize top hazards based on your historical and During

baseline data. Before -Entrance of Tropical Cyclone After
2. Cluster hazards that connect with each other. (e.g. typhoon Notes on identifying -Tropical Cyclone before in PAR -After Tropical Cyclone
Guide + flooding + landslides; earthquakes + landslides + fires + entering PAR - When updates from HRW exits local area
tsunami) hazard-specific timing -When HRW, GFA and/or and GFA are issued and/or - 24 hours after onset of
3. Do this worksheet for each of the clustered hazards, Yellow Alerts are issued when Orange and Red Alerts floods
prioritizing the one the school is at most risk of. are issued

School: PANGASINAN NATIONAL HIGH SCHOOL

Flooded area as high as >6
meters
Hazard:Tsunami susceptibility with inundation of >6meters

Timeline Response Actions

unclog drainage
system
info dissemination on disaster
Before preparedness, safety measures

stay on elevated areas or vacate the

place immediately by walking as fast as
During more than the normal
After
0-24 hours safety measures
monitoring & checking on
damages/casualties
24-48 hours
72 hours RADaR Report/Transmission of Reports
96 hours validationChannels
through
Clean-up drive/coastal-clean-up & Support
for Learning Continuity
5-10 days

33
Attachment 1 - School DRRM Team

Republic of the Philippines

Department of Education
Region I
Schools Division Office I of Pangasinan
Bayambang II

School DRRM Team

School: A.P. GUEVARA INTEGRATED

Committee/Cluster Objectives Overall Responsibilities Composition

Provide security to the

Security Provides crowd control Lead Members
valuables of the area

Rene Lasquite Janice Aquino

Eduardo Alvarez
Jolie Ann Sarcillo
Riza Solomon

Provdes safe transport

Evacuation Guides crowd to safe area. Sofia Bersabal Erlinda Junio
of people

Janice Valladares
Joan Junio
Maribeth Junio

Locates and fight the Locates and puts out fire to

Fire Marshall Michael Salunatin Joan Galsim
fire prevent injury and spread

Flor Palaganas
Dona Lucido
Estrelita Rueda

Provide first aid to Prevents further injury before

Emergency Medical Service Khitt Marcos Jocelyn Garcia
injured victims the victim is sent to the hospital

Juvelyn Nebre
Maribeth Junio

Observe and communicate to

Communicate to
INCIDENT COMMANDER/FIRE
concerned agenct
Communication MARSHALL the progress of the Ma. Viola Agustin Mary Jean Galsim
with regards to
incident, evacuation and
emergencies
casualty

Luisa Lulu De Vera

Maribhel Villanueva

Prepared by: Checked by:

KHITT R. MARCOS MA. VIOLA BURBOS-AGUSTIN, Ed.D.

SDRRM Principal

MARIBEL G. VILLANUEVA
SDRRM

34
Attachment 2 - Partners

PARTNERS SPECIFIC ROLE/SUPPORT OF PARTNER LOCATION

Pangasinan Provincial Disaster Risk For emergency response of WASAR Poblacion,Lingayen, Pangasinan
Reduction and Management Office

PHERT/Provincial Health Emergency for Health Emergency response specifically the

Response Team provision of ambulance Poblacion,Lingayen, Pangasinan
Philippine Red Cross (Dagupan City) For first aid Dagupan City

Page 35
Attachment 2 - Partners

CONTACT PERSON/NUMBER REMARKS

9189345754; 09171505754; 075-542-3347

9209777258
075-632-3294; 075-542-8847

Page 36