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    Meetings & Its Importances

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    Preenand Premachandran
    This document provides tips for improving meetings by increasing awareness of meeting goals and ensuring better results. It recommends choosing not to meet if a meeting is not the best way to achieve objectives, knowing the clear goal of each meeting and communicating it to attendees, inviting only people who will contribute or benefit, sticking to the agenda, taking and distributing minutes, and following through on commitments from the meeting. The overall goal is for meetings to generate tangible results through informed choices and actions, rather than being unproductive sessions where people feel like prisoners.

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    Meetings & Its Importances

    Uploaded by

    Preenand Premachandran
    39 views1 page
    This document provides tips for improving meetings by increasing awareness of meeting goals and ensuring better results. It recommends choosing not to meet if a meeting is not the best way to achieve objectives, knowing the clear goal of each meeting and communicating it to attendees, inviting only people who will contribute or benefit, sticking to the agenda, taking and distributing minutes, and following through on commitments from the meeting. The overall goal is for meetings to generate tangible results through informed choices and actions, rather than being unproductive sessions where people feel like prisoners.

    Original Description:

    Short note on How to Manage the Meetings. Simple ways to know the Do's & Dont's in meetings

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    This document provides tips for improving meetings by increasing awareness of meeting goals and ensuring better results. It recommends choosing not to meet if a meeting is not the best way to achieve objectives, knowing the clear goal of each meeting and communicating it to attendees, inviting only people who will contribute or benefit, sticking to the agenda, taking and distributing minutes, and following through on commitments from the meeting. The overall goal is for meetings to generate tangible results through informed choices and actions, rather than being unproductive sessions where people feel like prisoners.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    39 views1 page

    Meetings & Its Importances

    Uploaded by

    Preenand Premachandran
    This document provides tips for improving meetings by increasing awareness of meeting goals and ensuring better results. It recommends choosing not to meet if a meeting is not the best way to achieve objectives, knowing the clear goal of each meeting and communicating it to attendees, inviting only people who will contribute or benefit, sticking to the agenda, taking and distributing minutes, and following through on commitments from the meeting. The overall goal is for meetings to generate tangible results through informed choices and actions, rather than being unproductive sessions where people feel like prisoners.

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    © All Rights Reserved
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    Mastering Meetings

    1. What one thing could you do, that if you did it at every meeting, would take your meetings to the next level?
    2. How much time a week are you spending in meetings? How much time are you asking of others for meetings?
    3. Are you contributing usefully to the meetings you attend? (Beware of too much talking or none at all.)
    4. What have you committed to at previous meetings that remains undone?

    In great meetings. People don't feel like prisoners in meetings. They know why they are meeting. They know who
    needs to be there. And they know what happens afterwards. Too many companies miss out on the impact of
    great meetings because they don't know why they are meeting.

    The only reason to have a meeting is to generate a result.


    It starts with increasing your awareness.
    With increased awareness comes better choices.
    And with better choices come better results.

    Here are some tips in meetings that will help you increase awareness, make informed choices and realize better
    results.

    Choose not to meet


    Every meeting you don't have saves you time and credibility. Make sure that a meeting is the best way to
    achieve what you need to do. Consider making a phone call or sending an email instead. People are
    more likely to attend your meetings when they know that they are important.

    Know why you are meeting


    A meeting without a clear goal accomplishes little. Be clear on what you want to achieve and let people know
    beforehand. Tell your team that you are meeting to receive progress updates, or to make a decision, or to assign
    accountabilities. Write down the meeting goal on the agenda and in the invites.

    Invite the right people


    People should only be at the meeting if they are going to give value or get value. If you can't get the right people
    to your meeting then postpone it. Resist the urge to invite people who might be interested. Provide them with
    minutes afterwards.

    Stick to the plan


    Write out your agenda and send it out 2 days in advance. Then follow the agenda. When people go off track
    gently remind them of the goal of the meeting. If an important topic comes up then set up a meeting for that
    topic.

    Write it down
    Take minutes at your meetings. Then send them out as soon as possible. Include action steps in your minutes.

    Do what you say you will do


    Good meetings will increase your awareness. Great meetings lead to better choices that people act on. It's only
    when people make those choices and actions that you get results. Identify who will do what and by when. And
    then review these action steps at the end of the meeting and in the minutes. If most of your meetings end
    without people making commitments to act, then you may be having too many unnecessary meetings.

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