FOUNDATION & UNDERGRADUATE PROGRAMME

2018/2019
iumw.edu.my iumw.edu.my | 1
Table of Contents

iumw.edu.my | 2
iumw.edu.my | 3
A Brief History of IUMW
Green, Global, Connected
International University of Malaya-Wales (IUMW) was established based on a collaboration
between the University of Malaya (UM) and the University of Wales, UK. Leveraging on both
universities’ outstanding achievement, together with its own band of academicians, IUMW offers
an array of courses, from the foundation studies to the undergraduate and postgraduate level, in
a lush and strategic campus located in the heart of Kuala Lumpur.

IUMW is the first university in Malaysia to offer a Dual Award with a direct credit transfer to
a UK university and offers its students a chance to participate in Study Abroad programme.
The programme reflects IUMW’s commitment to global education, allowing eligible IUMW
undergraduates to spend a semester at the University of Malaya or University of Wales, with no
additional tuition fee.

Internationally recognized degrees give students experience and good-quality education at an

affordable price with access to UM’s Library and facilities in addition to visiting lecturers from
the University of Wales. The International University of Malaya-Wales experience transforms
students into lifelong learners, dedicated to service with knowledge, skills, and confidence to
succeed domestically and internationally.

iumw.edu.my | 4
Section I : Introduction
a) Mission

Our mission is to sustain a university whose distinctive brand epitomises world-class excellence
in teaching, learning, research and innovation. Our graduates are our brand ambassadors who
will be the driving forces of both local and global marketplaces.

b) Core Values
In our endeavour to realise our vision and mission, these core values guide us:
• Adopting sustainable development as a central organising principle for its activities
• Being innovative and enterprising
• Being relevant to remain at the forefront
• Being honest and trustworthy in our dealings with stakeholders
• Delivering quality and excellence with pride
• Respecting others to inspire them to deliver their best

c) Quality Policy

IUMW is committed in providing quality education through excellence in teaching and learning,
research and community services

iumw.edu.my | 5
Section II: Life in IUMW Community
a) Experience life in Kuala Lumpur

IUMW is situated in the heart of Kuala Lumpur, the capital city of Malaysia. Kuala Lumpur is the
fastest growing region in Malaysia. Kuala Lumpur’s community is defined by its rich tradition as
a multicultural and religiously diverse society. While living in Kuala Lumpur, foreign students
may explore the wonder of its diverse cityscape. Discover the highlight of contemporary
architecture such as the famous Petronas Twin Towers which dominates the skyline blending
together with other iconic building influenced by Malay heritage and Islamic art.

b) “City Campus” in the heart of Kuala Lumpur

Be amazed by KL’s skyscrapers and in a blink of an eye, you are surrounded by our lush green-
ery. We are close enough to the city to allow easy access for travelling students yet far enough
from the bustling and noise of the traffic and rush. IUMW is strategically located in the heart of
Kuala Lumpur and we are less than 10 minutes away, on foot, from the nearest train stations,
PWTC or the Putra KTM stations. We are also well connected with Kuala Lumpur’s best
attractions, be they for recreational, entertainment or academic purposes. On 14 acres of city
campus, we offer a wide range of facilities to support your learning experience here in IUMW.
A library with a wide range of titles and online resources, an auditorium, lecture halls, seminar
room, cafeteria, laboratories will provide you the best experience in teaching and learning.

IUMW students also have access to facilities, at University of Malaya, a 20 minutes journey from
the Kampus Kota. These included using the library and sport facilities, booked by the leaders of
IUMW sports team.

c) Student Centre

The Student Centre is a cultural and social hub of our city campus. It is a safe and stimulating
environment where students may gather to relax and socialize with friends and meet lecturers.
The Centre is accessible to all students of IUMW as a convenient place to enjoy indoor games or
complete assignments.

d) IUMW Club & Societies

Join Killer Whales sports team in various activities – futsal, basketball, rugby, volleyball, netball,
football, taekwondo, and badminton, and participate in the many societies – Accounting Club,
Indian Society Club, Experimental Theatre, Literacy Art, Performing Art Club, Dancing Group,
Psychology Psychedelic Club, Volunteering Group, Photography Club, and Debate Club.

e) Centre for Counseling and Psychological Services (CCPS)

CCPS aims to enhance IUMW students’ physical growth, emotional well-being and learning
potentials. The centre provides a variety of psychological assessment and intervention services
by qualified clinical psychologists. IUMW strives to offer services in an atmosphere that is
welcoming and comfortable to all students. Services are free and confidential.

iumw.edu.my | 6
f) The Buddy Club

The Buddy Club is a programme designed to assist new students adapt to the university life
and also life in Kuala Lumpur. The Department of Student Affairs and Alumni supports this
programme by helping to improve the organisation and the quality of its events and ensuring
continuous running through funding and good planning.

One of the buddy programme’s main and most popular functions is designed specifically for
non-local students—it recommends and provides a variety of ways to spend free time in Kuala
Lumpur such as day trips to interesting places, special events, recommended restaurants, bars,
sports events and many other activities available in Malaysia.

Our students will receive regular updates through their email or through the official social
networking sites, such as Facebook and Twitter.

g) Career Guidance

Our students have the opportunity to get one-to-one consultation on where they are going to
be after they graduated. Our counsellor will recommend a career path for you, based on the
programme you are studying.

Career Fair
From time to time, the Department of Student Affairs and Alumni invites students to join career
fairs where students can explore their career options and opportunities and meet prospective
employers.

Internship
IUMW academic team assists to coordinate internships and industrial trainings for students to be
exposed to the working world.

iumw.edu.my | 7
Section III: Academic Regulations
Academic Year/Semester

The academic year/semester calendar timetable related to a programme of study differs from
programme to programme. A student is advised to consult the web-site and refer the matter to
the Programme Coordinator who coordinates your respective programme.

“Academic year” means the period of twelve (12) months’ duration, the dates for the com-
mencement and the end of which shall be determined by the University.

“Academic Session” means the period of study of programme, the dates for the commencement
and the end of which shall be determined by the Senate.

“Semester” means a period in an academic session and comprises normal long semesters and
special semesters.

“Special Semester” means the semester held before semester 1 with shorter period compared to
a Normal Semester.

a) Admission into a Programme of Study of the University

Those wishing to apply for admission into the undergraduate programmes at any Faculty must
fulfil the following requirements:

i. achieved the Sijil Tinggi Persekolahan Malaysia (STPM) with a minimum of Grade C (CGPA
2.00) in two (2) subjects;
ii. achieved A-Level in a minimum of full pass in two (2) subjects;

iii. achieved a Foundation award recognised by the Government of Malaysia with minimum
CGPA 2.00;

iv. achieved Matriculation under the Ministry of Education with the minimum of CGPA 2.00;

v. achieved a Diploma with a minimum CGPA of 2.00 recognised by the Government of

Malaysia;

vi. other entry requirement that are recognised by the Government of Malaysia or by the
University Senate; and

vii. English Language Requirement for International Students

a. achieved IELTS not less than Band 5 or TOEFL with a minimum score of 550,
b. Some programmes have specific higher IELTS scores, as does the UK Immigration
services for those who wish to study in Wales.

All information is subject to change. The above entry requirement serve as a guideline. The
minimum entry requirements are subject to meet the current requirements set by the Malaysia
Qualification Agency (MQA). The information could be verified by contacting Sales and
Marketing Department

iumw.edu.my | 8
Undergraduate International Students Only

IUMW, in collaboration with British Council Malaysia, is a test centre for International English
Language Testing System (IELTS). Additionally, we also offer IELTS workshop to coach students
for IELTS examination. At the end of the IELTS workshop, students will be able to:

• Demonstrate advance communication skills (listening, speaking, reading and writing);

• Develop critical thinking through listening documentaries;

• Attempt questions in IELTS examination with right technique and methodology;

• Speaks with confidence in oral component of the IELTS test;

• Prepare for exams; understanding questions, improving task completion, interview

technique and improving reading and writing skills in formal examination settings; and

• Write essays of various lengths and for a variety of purposes more accurately and quickly
using a wider range of academic language.

Those wishing to apply for admission into foundation programmes of study must fulfil the
following requirements:

Foundation in Science

i. Pass SPM/SPMV/O-LEVEL Pass with at least credit in five (5) subjects including Biology,
Chemistry, Physics, Mathematics or Additional Mathematics and another subject as well as
credits in Malay Language and English; and

ii. Pass UEC with at least Grade B in three (3) subjects including Biology, Chemistry and
Physics or Mathematics or Additional Mathematics.

Foundation in Arts

i. Pass SPM/SPMV/)-LEVEL with at least credit in any five (5) subjects. Pass UEC with at least
Grade B in three (3) subjects; and

ii. Other equivalent qualifications recognised by the Malaysia Government or university

Senate.

English Language Requirements for International Students

i. Achieved IELTS with minimum Band 5, or TOEFL with a minimum score of 500

iumw.edu.my | 9
b) Academic Calendar

i. The academic calendar for foundation programmes in IUMW consists of the followings:

1year academic calendar = 3 long semesters

1 semester duration = 12 weeks
Mid semester break = 1 week
Study Leave (before final examination) = 1 week
Final Examination = 1 week

ii. The academic calendar for undergraduate programmes in IUMW consists of the followings:

1year academic calendar = 2 long semesters & 1 short semester

1 long semester duration = 14 weeks
1 short semester duration = 7 weeks
Mid semester break = 1 week
Study Leave (before final examination) = 1 week
Final Examination = 2 weeks

iii. There will be different intake dates in academic calendars for foundation and undergraduate
programmes. Further details on academic calendar and intake dates will be furnished during
Orientation Day.

iv. IUMW Academic calendar is subjected to Malaysian public holidays and other
announcement by the government and IUMW reserves the right to amend the academic
calendar by notifications via e-mail to students.

iumw.edu.my | 10
c) Academic Timeline – Reminders

i. Reminders for general academic timeline for foundation programmes in IUMW are as
follows:

iumw.edu.my | 11
ii. Reminders for general academic timeline for undergraduate programmes in IUMW are as
follows:

iii. IUMW academic timelines are subjected to Malaysian public holidays. Further details on
academic timelines for foundation and undergraduate will be furnished during Orientation
Day

iumw.edu.my | 12
d) Programme Registration & Enrolment

i. You must fully enroll and register for your programmes and modules every semester.

ii. A student who has registered for a programme of study which has been offered shall register
on a continuous basis with the University and should he/she fail to do so shall cease to be a
student and his/her name shall be removed from the student register.

iii. For medical reasons, a student may be considered for deferment of his/her registration for a
programme of study. However, the deferment shall only be allowed until the following
semester, or for Faculties that accept students in one semester only per academic session,
deferment is allowed for one session only. The offer shall lapse if the student still does not
register in the ensuing semester or academic session concerned.

iv. IUMW’s Senate may at any time terminate the registration if a student does not advice the
required minimum CGPA of 2.0 for attendance percentage (80%).

v. A student is not allowed to register concurrently for more than one programme of study in
any particular period of time, whether at the University or at any other institution or
university.

e) Subject Registration

i. All students are required to register only for the modules offered in each semester as
determined by their Faculties. Registration of Subject Forms for such purpose can be
obtained from the Registry Department.

ii. This registration relevant to new students and returning students must be done during the
re-enrolment period of new semester.

iii. The pre-registration of modules for returning students must be done during week 12 and
week 13 of current semester.

iv. The Subject / Module Registration Slip can be obtained starting from the first week of the
commencement of the new semester.

v. All returning students are required to check their financial status with the University.

f) Add and Drop Subjects

i. Any student may apply to ADD / DROP Subjects by using the relevant form available from
the Registry Office with approval from the respective lecturer and subject to minimum and
maximum no of credit permitted in one semester.

ii. Students can only ADD /DROP subjects until the 4th week the current semester. ADD /
DROP will only be allowed for extenuating circumstances, with evidence. Not completing
the full programme in any Semester will inevitably longthen your period of study. If you
have dropped or plan to drop modules that you have registered for it may increase your fees.

iumw.edu.my | 13
g) Application for Credit Exemption

i. “Credit Exemption” means exemption from registration and attendance on a module that is
prescribed for a particular programme of study based on the modules taken by a student
before admission into a programme of study of the University. The module approved
for credit exemption shall be awarded a Grade CE and the credit hours shall not be taken
into account in the calculation of the GPA and CGPA.

ii. For the purpose of credit exemption, the student concerned must first obtain the certificate/
diploma/degree concerned before any consideration for credit exemption is made.

iii. The conditions for credit exemption are as follows:

a. the module applied for credit exemption must have at least 80% overlap with a similar
module offered at the University; and
b. the grade or grade point obtained for the module concerned must not be lower than C
or CGPA of 2.0.

iv. In certain circumstances, a module that has not been approved for credit transfer may be
considered for credit exemption subject to the above conditions.

v. An application for credit exemption shall be made by using the relevant form that can be
obtained from Registry Office. Completed forms must be submitted to the Dean of
the Faculty no later than the Friday of the second week of lectures of a normal semester
together with:

a. the payment of the processing fees at a prescribed rate (these fees are non-refund
able);
b. the syllabus of the module for which exemption of credit is applied;
c. a copy of academic transcripts; and
d. a copy of the certificate/ diploma/degree concerned, or the SPM result slip
(if applicable).

vi. The maximum number of credit hour that may be transferred or exempted shall not exceed
one third of the total credit hours of the programme of study concerned.

vii. A student shall be informed in writing by the registrar of the result of the application for the
exemption of the credit.

viii. A student who changes his/her study programme either in the University or from other
Institution of Higher Learning (IHL) is allowed to apply for Credit Exemption.

ix. A student who has taken the same programme at other IHL and has been awarded with
appropriate award for the same area and level may not apply for credit exemption.

x. Students are allowed to apply a credit exemption for Bahasa Kebangsaan A if they have
obtained a credit in Bahasa Melayu subject in SPM.

xi. Other subjects done at the Foundation level are not transferable.

iumw.edu.my | 14
h) Application for Credit Transfer

i. “Credit Transfer” is the transfer of credit hours with the grades obtained for a module of
study undertaken by a student prior to admission into a programme of study at IUMW.

ii. In the credit transfer process, the credit hours obtained together with the grade and grade
point for the module concerned shall be taken into account in the calculation of the
student’s GPA and CGPA. Permission for the credit transfer is subject to, among others, the
following conditions:

a. the module for which the credit transfer is applied has at least 80% overlap with the
module that is offered at IUMW;
b. the grade or grade point obtained for the module concerned is not less than C or CGPA of
2.0; and
c. the module for which the credit transfer is applied must be a module in a programme of
study that is equivalent to the programme of study pursued by a student at the University.

iii. In special circumstances, a student who has been allowed to change his programme of study
may be considered for credit transfer subject to the above conditions.

iv. An application for credit transfer shall be made by using the relevant form that can be
obtained from the Registry Office. Completed forms must be submitted to the Dean of the
Faculty no later than the Friday of the second week of lectures of a normal semester together
with:

a. The payment of the processing fees at a prescribed rate (these fees are non-refundable);
b. The syllabus of the module for which exemption of credit is applied;
c. A copy of the certificate/ diploma/degree concerned; and
d. A copy of academic transcripts.

The maximum total credit hours that may be transferred or exempted shall not exceed 30% of
the total credit hour of the program of study concerned.

A student shall be informed in writing by the Registrar of the result of the application for the
transfer of the credit.

v. Modules eligible for credit transfer must be equivalent and fulfil the requirement of the
current programme curriculum taken by student.

vi. Credit transfer will only apply to ACTIVE students.

iumw.edu.my | 15
i) Change in Programme of Study

i. A change in a programme of study may be allowed following registration on an original

programme of study subject to the following conditions:

a. permitted for a first year student only and for those who have completed at least one
semester of study;
b. permitted once only throughout the duration study at the University;
c. fulfil the admission requirement of the new programme of study;
d. the student has not convicted be a charge under the disciplinary action; and
e. complete form on Change in Programme of Study with recommendation by the Dean
of the Faculty of the original programme of study, and the agreement of the Dean of
the faculty accepting the student concerned. The form later must also be approved by
Registrar.

ii. International student must also refer to International Student Office (ISO) for change and
approval of visa before commencing the semester in the new programme of study.

iii. See Section VII: Financial Information for further details.

j) Withdrawal

i. “Withdrawal from the University” means withdrawal from a programme of study whereup
on a student shall not continue with the programme of study currently pursued.

ii. A student must inform the Registrar in writing through the Dean of the Faculty should he
decide not to proceed with his programme of study at the University.

iii. Any decision with respect to withdrawal from the University shall be final.

iv. Letter of Withdrawal will only be issued to student upon clearance by Finance and other
departments.

v. International student must inform International Student Office (ISO) on request to withdraw
from the university and ensure to cancel student’s visa.

iumw.edu.my | 16
k) Withdrawal from course/semester

i. “Withdrawal from a module” means withdrawal from one or more modules in a semester.
However, a student is subject to the prescribed minimum credit hours requirement for any
normal Semester.

ii. “Withdrawal from the semester” means withdrawal from all modules registered (if any) for
the semester concerned or taking a leave of absence from attending lectures for a
programme of study currently pursued in the semester concerned. The period for withdrawal
based on any reason including medical grounds will be taken to have fulfilled the maximum
period prescribed for the programme of study currently pursued.

A student will only be allowed to withdraw from any semester after having undergone the
programme of study for at least one semester.

iii. An application for withdrawal from a module or semester may be approved by the Dean
of the Faculty provided that the application is made before or at 12 noon on the Friday of
the seventh week of a Normal Semester or before 12 noon on the Friday of the second week
in a Special Semester. See Section VII: Financial Information for further details should
student’s withdrawal after Week 7 (long semester) and Week 2 (short semester).

iv. A student must complete the prescribed form and submit it to the Dean of the Faculty within
the permitted period of time.

v. If the application is approved, the module concerned shall be recorded with a Grade W or
a Grade W1 as may be relevant. The tuition fees prescribed for the module concerned shall
remain payable.

vi. If the application is not approved, the student concerned is required to continue with the
programme of study for the module concerned. The student concerned shall be given a
Grade F if he does not attend the classes for module and later sits for the examination held
at the end of the semester concerned.

vii. A student’s withdrawal from a programme or shall not be permitted for the following
reasons:

a. the student’s performance is unsatisfactory for any module; or

b. the student is inadequately prepared for the module concerned; or
c. the student is not satisfied with any of the modules.

viii. Withdrawal from any module or semester is not permitted once the examination period for
the semester has commenced.

ix. A student who has stopped attending lectures of any module without withdrawing officially
shall be given a Grade UW and the grade shall be converted to a Grade F and recorded in
the student’s official record for the module concerned.

iumw.edu.my | 17
x. Apart from the tuition fees, the student shall also be charged administrative fees based on
a prescribed rate if his appeal for the following items has been approved where the situation
occurred due to the students’ own negligence:

a. a student who has been approved to carry out backdated registration; or

b. a student who has been approved to backdate the withdrawal from a module.

l) Credit Hour System

i. IUMW uses the credit hour system for its programmes. For the precise definition, students
should refer to the specific programme documentation.

ii. The value of each credit hour for all modules is equivalent to 40 notional hours.

iii. The credit hour for practical training shall be determined by the Faculty concerned.

iumw.edu.my | 18
Section IV : Grades & Honours
a) Marking Scheme

Students are assessed both formatively and summatively. The official marking scheme of IUMW
including the marks and their meaning are as follows:

*GPA: Grade Point Average

Other grades Grade CE, given for modules that have been approved for exemption of credit.

iumw.edu.my | 19
b) Progression

i. Student progression will normally be based on the following criteria:

a. A student can proceed at the end of semester, if their Grade Point Average (GPA) is
2.00 and above.

b. A student obtaining a Conditional Pass (i.e. grade C-) on any module or subject is
deemed to have passed the module for the purpose of progression if clause
a on the above is satisfied.

c. A student who has failed a compulsory module or one required as a pre-requisite to

other modules shall be eligible for one opportunity as of right to retrieve the module.
The grade assigned for the successful re-sit of the final examination of the module
shall be C.

d. A student who has failed a non-compulsory module which is not a pre-requisite to

other modules has the option to sit for a supplementary final examination. The grade
assigned for the successful re-sit of the final examination of the module shall be C.

e. Is the student fails the supplementary examination, the final grade for the module
used for the GPA computation will be the best grade obtained from the two attempts.

f. The supplementary examinations will only be held during the specified period
decided during the Examination Board Meeting.

g. A student who fails to fulfil the progression requirements as defined in clause c will
have to repeat the failed module(s).

h. A student obtaining GPA lower than 2.00 will be placed under Academic probation
following notification of the supplementary examination results and shall only be
allowed to register for up to three (3) modules during the semester.

i. The candidature of any student who is under Academic Probation for two (2)
consecutive semesters can be terminated by the university.

j. A student who achieves a minimum cumulative GPA of 3.50 may apply to undertake
extra modules(s) such that total module load does not exceed 21 credits in the
semester.

ii. All International students progression must be reported to the Immigration authorities.
Should the Cumulative Grade Point Average (CGPA) fall below 2.0, fees not be paid or
there is an unsatisfactory attendance record (>80%), the Immigration authorities are likely
to withdraw the visa and students will, have to return their home country immediately.
Warning letters will be issued before this improving CGPA and the loss of visa.

iumw.edu.my | 20
SATISFACTORY PROGRESSION

All International Student’s progression must be reported to the Immigration Authorities. Should
the CGPA fall below 2.0, fees not be paid or thee is an unsatisfactory attendance record (>80%),
the Immigration authorities are likely to withdraw the visa and students will have to return to
their home country immediately.

International Students - Renewal of Students Visa

i. It is the responsibility of the student to monitor the expiry date of their Student Pass (Visa)

ii. An application for the renewal of a student pass or dependent pass must be made at least
twelve (12) weeks before the expiry date of your current pass.

iii. Recommended passport validity duration is more than 12 months.

iv. The renewal endorsement may take approximately 6-8 weeks (from the date of your
passport submission to EMGS). You should NOT make any travel arrangement during your
endorsement process till your passport is return to you with a valid Student Pass.

iv. Your application must in include a copy of passport and original passport of each applicant,
passport photo and visa fee for each application will be depending on how long you extend
your pass. The Immigration Department of Malaysia may reject your application if you have
poor attendance record or academic performance.

Note :
As required by the Ministry of Higher Education Malaysia (MOHE), you must achieve a CGPA
of at least 2.00 in order to renew your student pass. Your overall attendance must also be at
least 80% in order to renew your student pass. If you fail to meet any of the above require-
ments, your institution will be required to submit an explanation letter to support your renewal
application.

Status of students with CGPA less than 2.00 will be determined as follows :

iumw.edu.my | 21
Section V: Requirements for Graduation
A student must fulfill the following requirement for the purposes of graduation;

i. The University’s module credit requirement as prescribed;

ii. The Faculty and department module requirement; and

iii. Requirement for minimum credit hours and minimum duration.

a) Conferment of Degree

In order to be eligible for the award of degree, a student must have;

i. Fulfilled all requirements prescribed under these regulations;

ii. Been recommended to be conferred the degree by the Examination Board approved by
Senate;
iii. Settled all tuition fees and other prescribed payment; and
iv. Fulfilled any other requirement of IUMW that are not of an academic nature.

b) Academic Performance

i. A student’s performance will be reflected in the grade obtained or its equivalent.

ii. Continuous Assessment System

In this system, IUMW may decide that students will be assessed continuously. Each
assessment will be graded as set out in the course assessment criteria of the module.
Lecturers will inform classes all assessment requirements at the beginning of the semesters.

iumw.edu.my | 22
c) Examination

i. Although the final examination is considered part of the continuous assessment programme
practiced by IUMW, it is a requirement that the final examination is assessed separately. As
a result, the final semester examination has its separate policies and regulation and the
results attained by students will affect their overall results. Examination will vary depending
the programme. Where they are set they must be attempted or else students will
automatically fail.

iumw.edu.my | 23
Section VI: General Conduct Expectation
a) Expectations regarding dress and tidiness

i. Students are required to wear clean, neat and proper attire at all times; female students
are encouraged to wear unrevealing clothes.

ii. Students are not allowed to wear improper, revealing clothes when attending lectures or
any academic and formal activities.
iii. Students are not allowed to wear clothes to cover his / her face.

iv. Students must abide by the relevant dress code, whilst in laboratory or conducting
experiments.

v. Students’ hair must be neat and tidy at all times

vi. Students are expected to have appropriate hair styles.

b) Regulations on the Use of Equipment’s and around the Premises

i. Students are allowed to be at IUMW premises at specific hours only. At other times
students must obtain permission from relevant IUMW authority.

ii. Students are allowed to use the premises for the purpose of study only.

iii. Students must seek permission in using/borrowing equipment’s from relevant authorities
and must return all equipment back to its original location.

iv. Students are allowed to put up notices on designated notices boards. Notices to be
displayed must be related to the programme of study and must be approved by the
relevant authority. Expired notices must be removed.

c) Regulations regarding Smoking

i. It is the policy of the University that all of our workplaces are smoke-free and all
employees and students have a right to work and study in a smoke-free environment.

ii. Smoking is prohibited in all but designated areas. This policy applies to all employees,
students, contractors, clients and visitors.

d) Drugs and other illegal substances

i. The use of illegal drugs and other illegal substances, as well as trafficking, on campus
is prohibited and constitutes a serious disciplinary offence. Anyone found in possession
of illegal drugs or substances on campus will be reported immediately to the VC. The
student will be required to appear before a University Disciplinary Panel. If found guilty,
the student could either (i) be asked to leave University accommodation or (ii) be
expelled from University. The student will, as a matter of course, be reported to the
Police.

iumw.edu.my | 24
e) Weapons and Dangerous Materials

i. It is considered a serious offence if a student is found to be in possession or in super

vision of any dangerous weapons or explosive materials. ‘Weapon’ is as defined in the
Weapons Act 1971.

f) General Conduct

Each student, when he/she registers with the University, agrees to abide by its academic and
general regulations. In turn, the University agrees to provide the services that would be expected
of it in order to support the student learning experience.

Students who breach the academic or general regulations of the University will be required to
account for their actions; it is possible that disciplinary action might be taken against them.

i. No person or organisation or body or group of students of IUMW shall express

or do anything which may be construed as expressing support or sympathy with any
unlawful organisation, body or group of persons.
ii. Students must abide by Malaysian Law at all times.
iii. Students must at all times respect the culture, norms and beliefs of others
iv. Students are expected to comply with their own cultural traditions and rules.

A student has committed a case of misconduct when he/she:

i. demonstrates poor attendance;

ii. fails to comply with the assessment regulations of a scheme of study;
iii. engages in unfair practice (cheating);
iv. acts in an ‘unprofessional’ manner or is racist in one’s conduct and acts in such a
way that might result in one being regarded as unfit to practice in a profession-based
career;
v. shows general conduct and behaviour that is unacceptable within the University’s
regulations and contravening the University’s Equality & Diversity policies; and/or
vi. shows misappropriate use of University equipment, resources or property.

A student has committed a case of serious misconduct when he/she:

i. is found guilty of criminal charges by a court;

ii. is a foreign student and is involved in employment, on part-time or full time basis,
which are deemed illegal in the Immigration Ordinance 1959 and the Immigration
Rules and Regulations 1963 or other laws or that which could affect his studies;
iii. is found to be in possession of any kind of drugs or poisons. The term ‘drug’ is as defined
in the Dangerous Drug Act 1952;
iv. is found to provide, to supply, to distribute, to offer or to prepare any of the above drugs
or poisons to other parties; and/or
v. Involved in drug abuse of any kind.

iumw.edu.my | 25

g) Regulations Related to Accommodation

i. Students who reside in University approved accommodation are required to abide by

the regulations set by the respective landlords. Students should behave responsibly
and be ‘good neighbours’, not causing disturbance to others.

ii. Students who fail to observe the regulations set by the landlord may be subject to the
University Disciplinary procedure. Appendix 1. They are also likely to lose their deposits
and may incur extra fees to cover extensive damage to property should it occur.

h) International Students - Permission to Work Part-Time

The Immigration Department of Malaysia has set very strict rules on allowing international
students to work part-time in the country.

i. All international students studying at public or private higher education institutions are
allowed to work part-time for a maximum of 20 hours per week ONLY during semester
breaks or holidays of more than 7 days at restaurants, petrol kiosks, mini markets and
hotels as long as their study passes remain valid. Please note that prior approval from
the Department of Immigration is required.

iii. International students are NOT permitted to work as cashiers. In addition, in the hotel
sector, international student are NOT allowed to work as a singers, masseurs, musicians or
GRO’s (Guest Relation Officers). International students are not allowed to engage in
any job or activities deemed to be immoral.

iv. Applicants to work part time must be through the educational institution at which the inter
national students are enrolled. The international student needs to be present with
representative of the education institution at the Immigration Department of Malaysia in
order to submit an application for part time work.

iv. The University strongly advises that international students have sufficient funds and do not
reply on part time employment in Malaysia to support your studies and living cost in
Malaysia.

i) Health and Safety

The University declares that high standards of safety and health are an integral part of the proper
conduct of its affairs. The University also believes that statutory duties and requirements are the
minimum standards to be met, and that it may be desirable for such standards to be exceeded.

i. Students are advised to be safety conscious, especially in the first few weeks as you get
used to your new environment and culture. Take extra care of your safety in high risk areas,
especially if you need to go out late at night.

ii. Call 999 - police, ambulance, fire stations and civil defence rescue units if you are in
trouble. (Warning: Under Section 233 of the Communications and Multimedia Act 1998:
the penalty for misuse of the communication network is a fine of RM50 000, or one year’s
jail, or both).

iumw.edu.my | 26
iumw.edu.my | 27

j) Traffic Rules and Regulations

i. A student who owns or uses any type of vehicle must fulfil the requirements under the Road
Transportation Act 1987 and all subsections under the Act, on campus and public roads.

ii.
Traffic offences are as listed below:
a. Owning and drivingunregistered vehicles;
b. Driving beyond the campus’ speed limit;
c. Driving on areas other than the designatedroads, for example on the pedestrian areas
and on the grass;
d. Driving on the corridor and other building compound areas;
e. Parking vehicles dangerously, obstructing and endangering other vehicles
and people;
f. Parking vehicles at the areas designated for staff and management;
g. Carrying passengers more than the vehicle’s limit for numbers of
passengers;
h. Having more than one passenger on motorcycles;
i. Refusing to adhere to traffic instructions and signs; and
j. Driving without a valid driving license and student ID.

iii. IUMW Security, within its power and jurisdiction has the obligations to produce warnings
or impose disciplinary actions or impose compound not more than RM 100.00 towards
any students who go against the traffic regulations as stipulated, provided that the student is
first informed of his or her offence/s and he or she is given the opportunity to explain
her alleged offence/s.

k) Use of Force

It is considered an offence if a student:

i. takes part in any kind of activities that involve force, extortion, molestation, harassment or
any form of disturbance among themselves or towards others;

ii. is involved directly in any form of ragging or bullying, or abuse or the like inside or outside
of campus;
iii. uses force, aggression or threat to cause hurt to others;

iv. engages in any physical aggression such as riots or fights, or commits an assault on any
party; and

v. exhibits verbal and/or physical behaviour of a racist or prejudiced nature towards any other
member of the community inside or outside the campus.

iumw.edu.my | 28
Section VII: Financial Infomation
1. Scope
This policy applies to all students. The policy covers all fee charges including penalty charges
for late or no payments. This section does not cover the administration of scholarship, rebates
and financial aid.

2. Definition
2.1. Commencement of the programme refers to the first day of teaching week.
2.2. Semester is defined as first day of semester to the last day of the semester inclusive of
examination period.
2.3. Fee Structure defines a schedule of fee payments required from students registering
in a program for a fixed duration of time. The schedule is a contract
between the student and the university for the period of studies indicated.

2.4. Type Of Fees

2.4.1. Registration Fee: Charged to Malaysian students during enrolment of the

first semester of the program applied. The fee is not refundable and not
transferable
2.4.2. EMGS Fee: Charged to International Student during enrolment of the first
semester of the new program applied. The fee is not refundable
and not transferable. The fee is payable to EMGS. The fee is charged again
when student transfers / progresses to another program / course.
2.4.3. Tuition Fee: Charged every semester according to the fee structure of the
program that students enrolled for. The fee is refundable and transferable.
2.4.4. Administration Fee: Charged once in first semester to the student. This fee
is used for student services, computer laboratory services, and examination
fees. The fee is not refundable nor transferable.
2.4.5. Resource Fee: Charged every semester to the student. This fee is used for
student library services. The fee is refundable and transferable.
2.4.6. Insurance: Charged every year to Malaysian student. This fee is used for
yearly insurance coverage. The fee is not refundable nor transferable.
2.4.7. Visa Fee: Charged to International Student during student visa renewal after
one year of study. The fee is not refundable and not transferable. The fee
is payable to EMGS. The fee is charged again when student transfers / pro
gresses to another program / course.
2.4.8. Personal Bond: Deposit payable by all International Student as per listing from
Immigration according to country and is refundable provided there is no
outstanding payment and Student Pass cancellation is properly done.
2.4.9. Dual Award Fee: Charged in first four semesters to the student. This fee is used to
pay for collaboration with University of Wales (University of Wales Trinity Saint
David). The fee is refundable and transferable.
2.4.10. Processing Fee: The fee is applicable for student whom apply for credit
exemptions or transfer of program. The fee is not refundable and not transferable.

iumw.edu.my | 29

3. Policy

3.1. PAYMENTS
3.1.1. New Student (Self Paying)
3.1.1.1. Full payment of first semester fees is required upon enrolment or by the
commencement date of the first semester.
3.1.1.2. International Students need to pay the EMGS Fee and Hospitalization
and Surgical Insurance upon enrolment. Semester 1 Fee are to be paid
before arrival to Malaysia. If the student visa application is denied by the
Immigration Department; the Tuition Fee will be refunded, after deducting
the administrative charge.
3.1.1.3. Late payment penalty will be charged for payments made after the end of
Week 4 of the semester.
3.1.1.4. Student will be barred campus facilities if full payment is still not received
by Day 1 of Week 5 of the semester.
3.1.1.5. Student will be barred from classes and campus facilities if full payment
is still not received by Day 1 of Week 8 of the semester. The
University further reserves the right to withhold the release of all
examination results, certificates and records of the student until the full
settlement of fees is made. Upon full payment, the student will be allowed
to resume access to classes and campus facilities.
3.1.1.6. Student will be terminated from the program if full payment is still not
received by Day 1 of Week 9.
3.1.1.7. Full payment of Registration Fee, Resource Fee and First Semester Tuition
Fee must be received before the Student Verification Letter can
be issued to a student who wishes to apply for external loans / scholarship,
Majlis Amanah Rakyat (MARA) loan or EPF Withdrawal.
3.1.1.8. Fee schedule for a program is applicable for the duration of the program as
stated in the schedule for an enrolled student. For any semester continued
or extended beyond the duration of the program stated in the schedule at
the time of enrolment, new fees will apply to the extended period.
3.1.1.9. The late payment penalty can be waived by the Credit Control Department
following the Guideline for Late Payment Penalty Waiver. Appeal must be
submitted for approval.

3.1.2. Existing Student (Self Paying)

3.1.2.1. Full payment of subsequence semester fees is required upon enrolment or

by the commencement date of the first semester.
3.1.2.2. Late payment penalty will be charged for payments made after the end of
Week 4 of the semester.
3.1.2.3. Student will be barred campus facilities if full payment is still not received
by Day 1 of Week 5 of the semester.
3.1.2.4. Student will be barred from classes and campus facilities if full payment is
still not received by Day 1 of Week 8 of the semester. The University further
reserves the right to withhold the release of all examination results,
certificates and records of the student until the full settlement of fees is
made. Upon full payment, the student will be allowed to resume access to
classes and campus facilities.
3.1.2.5. Student will be terminated from the program if full payment is still not
received by Day 1 of Week 9.

iumw.edu.my | 30
3.1.3. PTPTN One Fee Structure Student

3.1.3.1. Full payment of Registration Fee and Administration Fee is required upon
the commencement date of the first semester.
3.1.3.4. Late payment penalty will be charged for instalments made after the 7th of
each month.
3.1.3.5. Student will be barred campus facilities if student do not pay fee for three
(3) consecutive months.
3.1.3.6. The University further reserves the right to withhold the release of all
examination results, certificates and records of the student until
the full settlement of fees is made. Upon full payment, the student will be
allowed to resume access to classes and campus facilities.

3.1.4. Student Mobility

3.1.4.1. Outbound Student (One semester in University of Wales or University of

Malaya)
i. Full semester fee payment is required before student studying at the partner
universities.
ii. Student will be exempted from paying the tuition fee at the partner
universities.
iii. Student whom required to extend the semester due to student mobility
program as recommended by the Faculty, extension fee will be waived.
(After the program mapping on modules offering at both campuses).

3.1.4.2. Inbound Student (One semester in IUMW)

i. International exchange students are exempted from paying the tuition fee at
University, provided they have fully settle their fees at UW/UM.
ii. International exchange students are only required to pay EMGS fee for
student pass application prior to registration.

iumw.edu.my | 31

3.2. DUAL AWARD

3.2.1. All students whom sign up for Dual Award at the point of registration
should pay the Dual Award fee by instalment as per Fee Structure.
3.2.2. For student whom decided to sign up later shall follow the following
payment mode on Dual Award Fee:
3.2.2.1. Sign up by end of Semester 2, student can pay by twelve (12) instalment.
3.2.2.2. Sign up after commencement of Semester 3, lump sum payment.
3.2.3. If student decided to withdraw from Dual Award, 75% of the Dual Award
Fee will be refunded.

3.3. TRANSFER OF PROGRAM

3.3.1. Student must settle the balance of the outstanding fees due at the current
program before applying for transfer to the new program (within/
other faculty).
3.3.2. The fee implication for transfer of program as follows:

iumw.edu.my | 32
 3.3.3. For student who are transferring to a new progam in a new calendar year,
the new fee structure of the new program will apply.
3.3.4. If the student to transfer within one month from the commencement of the
program, but later did not return to resume studies or decided to withdraw,
pro-rated Tuition Fee, Resource Fee and Lab/Research Fee (if applicable)
due will be charged according to number of weeks attended in the earlier
program.
3.3.5. Not all scholarships / bursary schemes is transferable (refer to University
Scholarship, Rebates and Financial Aid Manual).
3.3.6. For 100% transferable fees, the scholarships / rebates should be applied in
the new program; i.e. Sibling Discount, Staff Discount and High Achiever
Scholarships.

3.4. DEFERMENT OF PROGRAM

3.4.1. Deferment to the new intake for New Student

3.4.1.1. Applicable for new international student that did not receive EMGS
approval prior to commencement of the program.
3.4.1.2. If the student chooses to defer to another intake that is within the same
year, same fees will apply.
3.4.1.3. If the student chooses to defer to another intake of the following year,
student shall pay the new fees.
3.4.1.4. No processing fee is charged on deferment of student.
3.4.2. Deferment of semester / term for Returning Students
3.4.2.1. The student must settle the balance or pro-rated outstanding semester fees
due (whichever is higher) before applying for deferment and all fees paid
will be transferred as in clause 5.3.2.4.
3.4.2.2. If the deferment is upon request of the Dean (before mid-semester) all fees
paid shall be transferable to the new semester.
3.4.2.3. No processing fee is charged on deferment of student.
3.4.2.4. The fee implication for defer of semester as follows:

iumw.edu.my | 33

3.4.2.5. International student need to submit application to EMGS and received

approval prior to deferment. Visa Fee apply for each deferment.

3.5. CREDIT TRANSFER

3.5.1. New Student during registration shall submit the application for credit
transfer to ensure the fee payable is calculated correctly after net
off from the standard fee structure.
3.5.2. Processing fee will be charged during application of credit transfer as stated
in Other Fees Schedule with effective for September 2018 intake onwards.

3.6. FEE REFUND

3.6.1. All refunds shall be free of interest and University reserves the right to set-
off the refundable amount against any outstanding fees or whatsoever
payments due and owing to the University.
3.6.2. Refunds will be made in the name of the parent / guardian / sponsor /
student as declared in the application form.
3.6.3. A full refund of all fees paid if the University is unable to conduct the
program registered by the student for the particular intake.
3.6.4. A full refund of all fees paid to the international student if the student visa
application is rejected or withdrawn by the Malaysian Government.
3.6.5. Refund due to withdrawal of students on their own accord without Dean’s
intervention (including No Show).

3.6.6. Refund due to withdrawal of student as enforced by the Senate due to poor
academic performance or poor attendance.

iumw.edu.my | 34


3.6.7. Refund for excess payment due to excess fee transferred from other
program is upon request, otherwise, will be carried forward to the
following semester.

3.7. FEES PAYABLE

3.7.1. One Fee Structure (Instalment Payment and Progression)

3.7.1.1. Student who completed the Foundation program and did not join the
subsequent intake, the instalment payment shall resume when they start at
the degree program. No late penalty impose during the gap of instalment
payment.
3.7.1.2. Student finishing Foundation program can defer up to three (3) intakes
before progress to degree program with the University. If student chooses to
withdraw from the University, they need to payback the scholarship before
receive the clearance letter.

3.7.2. Withdrawal from the Program / Terminated / No Show

3.7.2.1. Withdrawing from the University does not relieve a student of their
financial obligation to the University for any unpaid charges (including
financial aid adjustments) incurred for the related semester.
3.7.2.2. A student who has withdrawn from the program after Week 4 from the
semester commencement without proper notification will be categorized as
No Show and being terminated by Senate at Week 8 is required to pay full
semester fee.

3.7.3. Deferment and student taking additional semester

3.7.3.1. The Tuition and Resource Fees charged upon enrolment shall be applicable
up to the course completion date as published in the fee structure.
3.7.3.2. If a student decides to defer to a new intake or choose to defer semester
and stay longer than the stipulated academic terms as prescribed
in Fee Structure, the new intake fee structure for the new academic term is
applied.
3.7.3.3. If a student has obtain the approval from the Dean to defer studies due
to a valid reason and as a result has to extend the semesters, the original
intake fees still apply provided the student is still within the stipulated
standard academic terms as prescribed in Fee Structure. However, if student
has to stay beyond the stipulated academic semesters to complete the
studies, the new intake fee will apply.

iumw.edu.my | 35

3.7.3.4. If a student has to extend the semester beyond the stipulated academic

semester as prescribed in Fee Structure due to Faculty unable to offer the
module(s) in the semester stipulated in the program structure,
original intake fees may apply subject to Dean’s approval.
3.7.3.5. Fee payable for extension of semester is stipulated in the Other Fees
Schedule.

3.7.4. Repeat Module

3.7.4.1. Students are required to pay the repeat fees for repeat module(s).

3.7.5. Re-Sit

3.7.5.1. Students are required to pay the re-sit fees upon registration.
3.7.5.2. Students will be charged re-sit fee per module.
3.7.5.3. Student whom caught with evidence during examination will be
categorized under Unfair Practice and re-sit fee is higher as stipulated in
Other Fees Schedule.

3.7.6. Reinstatement to the University after termination due to outstanding fees

3.7.6.1. Students who have had their enrolment terminated and subsequently wish
to be reinstated may apply to the reinstatement. The decision of the
University shall be final.
3.7.6.2. Students are required to settle the outstanding fees and any penalty charges
prior to reinstatement.
3.7.6.3. The student original intake fees will apply.
3.7.6.4. International Student needs to pay Visa Fee for reinstatement if the Student
Pass already been terminated.

3.7.7. Reinstatement to the University after termination due to academic

integrity / misconduct / disciplinary

3.7.7.1. Students who have had their enrolment terminated due to academic
integrity / misconduct / disciplinary and subsequently wish to be reinstated
may apply to the University for reinstatement. The decision of the
University shall be final.
3.7.7.2. Dean may approve students’ appeal to be reinstated to the original intake.
Students’ original intake fees will apply provided that the reinstatement is
within stipulated duration of study.
3.7.7.3. If the students’ appeal for reinstatement to the original intake is declined
by Dean, student may apply for re-admission to the program new intake or
to another new program. New intake fees will apply.

iumw.edu.my | 36
4. Other Fees Schedule

iumw.edu.my | 37

5. Refund Procedure

5.1. ALL students requesting for a refund must fill and submit the Withdrawal/ Refund
Request Form to the Registry Department.
5.2. ALL students are required to surrender their Student ID Card for cancellation to the
Registry Department before the refund can be processed.
5.3. A penalty of RM50 will be charged to the student or deducted from the student’s
account if they fail to return the Student ID Card

iumw.edu.my | 38
Section VIII: Identification Rules
a) Regulations on Student ID Cards

Student ID Cards will be issued upon registration.

i. Students must display their student ID cards at all times while on campus, cards must be
clearly visible. This is partly a security issued for your safety.

ii. For security reasons, students are advised to carry along their ID Cards at all times, even
outside the campus, it will be helpful in emergency situations.

iii. Students’ cards which are lost or damaged must be replaced immediately.

b) Student Passes (International Student Only)

i. Student Passes are issued by the International Student Office (ISO) which allow
international students to reside and study in Malaysia. On registration, application will be
made for the Student Passes to the immigration authorities. Students will be notified when
the passes are available for collection or when they need to be renewed.

Extension of a Student Pass.

i. Application for extension for Student Pass must be made through the International Student
Office at least two (2) months before its expiry.

ii. Late submission of application for extension of a student pass, will incur a penalty imposed
by the Immigration Department. This must be paid by the student.
iii. Students who have reached the maximum period of candidature must first apply for
extension of study and be approved by the respective Faculties before any extension of a
Student Pass can be made.

iv. To extend a Student pass the following documents must be given to the International
Students Office;-

• A photocopy of each page (full and blank) of the student’s passport;

• 2 color photos of Passport sixe;
• Attendance report form the relevant faculty (Undergraduate);
• A photocopy of recent examination results (Undergraduate);
• Confirmation letter on student’s candidature from the Academy / Faculties / Centres
(Postgraduate); and
• Progress report or examination results (Postgraduate) and payment.

iumw.edu.my | 39

Note

Student who overstay their permit in Malaysia will be required to attend the Immigration
Department for questioning by an Immigration enforcement officer, by a Visa Unit Officer. Any
penalty imposed by the Immigration Department for overstay or any other penalties must be
borne by the student.

If the validity of the student passport is less than the duration of extension, renewal must be
made before application for the extension of Student Pass can be made.

Undergraduate students who have obtained poor results will also be required to attend the
Immigration Department for questioning by an Immigration Officer. A final decision on the
period of extension given for the Student Pass will be made by the Immigration Officer.

c) Access to WIFI, Student Email, and Moodle

iumw.edu.my | 40
iumw.edu.my | 41


iumw.edu.my | 42
Section IX: Partnership With University of Wales
Trinity Saint David (UWTSD)
Wales is a country within the United Kingdom (UK). It has an ancient history with what some
say is Europe’s oldest language Welsh. This is spoken by 25% of Welsh people. All signs and
document in Wales are bilingual! Do not worry. You do not need to learn Welsh to be a student
of UW/UWTSD.

Currently University of Wales (UW) is the international division of the Univesity which organizes
higher education with partner centres throughout the world. Therefore UW has thousand of
graduate worldwide. University of Wales Trinity St David (UWTSD) is the location in UK where
all teaching, research and other scholarly activities take place. This includes accepting IUMW
students on the mobility/ exchange programme. To avoid future confuseion UW and UWTSD
will merge. This will not affect the status or programme options for IUMW students.

a) Dual Awards

Most undergraduate degrees and some post graduate masters at IUMW are Dual Awards. This
reflects the slightly different demands of the Malaysia and UK quality audit systems. IUMW is
inspected by both as a gurantor of quality. Most undergraduate students opt to do Dual Award
where possible and will receive two certificates when they graduate.

b) Mobility Options

For all Dual Award registered students, it is possible to study one semester in Wales (at a
UWTSD campus) as part of your IUMW studies. The exact timing of this semester depends on
arrangements made by your faculty with their partners in Wales. You will study modules, do
UK assessments and gain credits, which you can transfer back to the IUMW degree. Due to the
difficulty of mapping IUMW timetables to the menu of modules in Wales, some extra credits my
need to be studied on your return. Most IUMW students comment on the very positive experi-
ence that they have enjoyed.

They even say they liked the cold weather, sometimes getting their first exposure to SNOW in
the winter time. There will be regular updates by DSAA and Faculties on when you should plan
to transfer. Please apply in good time. You will need an IELTS score of 6.0 (5.5 minimum in any
componant) and to obtain a UK short study visa. (This may need to be updated from February
2018) If you travel to UK at the designated times UWTSD arranges pickups at Heathrow airport
and prior to this helps with hostels (you still need to apply!)

c) Direct Transfer To Wales

Some IUMW students have expensed an interest in transferring completely to Wales to finish
their degrees. This is acceptable, but you need to seek help from DSAA and guidance from your
Faculty.av

Investigations are underway to review the process for Foundation graduates to apply for degree
programmes (depending on the degree you wish to study) Bachelor degree student who transfer
to Wales is relatively easier. The most popular way to transfer would be to do the first two years
at IUMW and transfer for the final year at UWTSD. All modules are already mapped for Dual
Awards, making this 2 + 1 option, relatively easy. Why not consider staying for a Masters.

iumw.edu.my | 43

For non Dual Award IUMW degrees, the mapping has not being done, so Credit Transfer request

will have to be made to relevant degrees in Wales. This is likely to be more difficult.

For anyone studying for more than one semester in Wales, you must pay FULL INTERNATIONAL
FEES (approximately £12,000, in January 2018) and obtain a full TIER 4 Visa.

Applications to other university in UK are possible, but dealing with our partner University
UWTSD would be easier.

d) Fees

There is an extra fee, if you wish to get a DUAL AWARD. In January 2018, IUMW is
encouraging DUAL AWARD students to sign on for the staggered payment plan. All students
who wish to have the Dual Award must complete a Registration Form. Wales will require
payment for reqistration in Semester 4. Those on the payment plan, will have their fees paid by
IUMW.

Some students who missed or did not choose to take up the payment plan can be invoiced
directly by Wales in Semester 4.

In future, once agreed, all students on the Dual Award will have their fees paid by IUMW, who
will therefore incur transfer and exchange rate costs.

STUDENTS MUST REGISTER FOR THE DUAL AWARD AND ANY FEES BEFORE STARTING
SEMESTER 5. All your assessments will be sent to Wales for extra scrutiny. Retrospective
registration will not be allowed.

e) Other Ways To Interact With Wales

Non dual award (single award) students can not do the mobility programme. Although they may
do a similar programme with UM at degree level.

• STUDY VISITS
DSAA and faculties often arrange study visits to Wales. These short term initiatives
allow you to get some idea of UK study. IUMW is also exploring possible summer
school options, likely to take place in July and August.

• GUEST TUTORS FROM WALES.

There are regular visits from Wales tutors who always try to teach at least one session
in non Dual Award programme eg; Foundation or IT etc;

• ‘STUDY ABROAD’ for WALES STUDENTS;

Wales allows its students to visit IUMW. Please welcome and make friends with UK
visitors to our campus. Consider doing joint projects or collecting data together

iumw.edu.my | 44
Section X : Directory of Contacts

iumw.edu.my | 45

Appendix I: Student Accommodation

Accommodation at IUMW is negotiate with local landlords. Quality and sharing is reflected in
the range of prices. Please apply as soon as possible to allow easy allocation. Late application
may result in only expensive options being available. Department of Student Affairs & Alumni
(DSAA) is the responsible department.

a) Rental

i. The Accommodation facilities fee / deposit must be paid at the time of registration /
admission.

ii. Rental must be paid to the Finance Department of IUMW by 7th of every month.
Students shall comply with the Sub Tenancy Agreement of the Accommodation on the
payment of rental, deposit and utilities payment.

iii. Accommodation provided to the students is subject to cancellation if he / she fail to

occupy the room in the prescribed time. Students will also forfeit their rooms if they
fail to clear all their dues by the date as stated in the Clause a.ii above. In such cases
they will be asked to vacate the Accommodation.

iv. Nonpayment of rent will result in the withholding of Examination slips.

v. The mandatory duration of accommodation is one (1) semester (six months)

commencing on the check-in date of the accommodation.

vi. First payment is calculated as below:

a. Security Deposit 2 months;
b. Half (0.5) Month Utility Deposit;
c. First Month Rental; and
d. Administrative Cost

b) Allocation and Vacation of Accommodation

i. IUMW reserves the right to enter student accommodation, in cases of violation of the
rules occurs, unlawful activities are suspected or where a security risk is perceived.
The rooms allocated to the students at the time of admission are for limited period of
one semester. Room allocation is subject to cancellation if the student fails to occupy
it in the stipulated time, is found absent from the room without prior warning or valid
reason. Students will have to forfeit their allocation if they fail to clear all their
rental dues by the scheduled date.

ii. When a room becomes vacant, the keys must be returned to the Department of Student
Affairs and Alumni (DSAA) to facilitate allocation of the room to other students.

iumw.edu.my | 46
c) General Rules

i. Pets of all kinds are prohibited inside the Accommodation.

ii. The students are advised not to keep large amount of cash and valuables in the room.
The student is responsible for the safety of his / her belongings inside the room. Please
consider buying personal belongings insurance.

iii. All visitors including parents / guardians must be entertained only in the
Accommodation’s lounge area and during visiting hours only.

iv. Any damage / breakage to Accommodation’s property will be charged to the occupants
of the room with a fine. Disciplinary action will also be initiated.

v. Cooking in the room of the Accommodation unit is not permitted, unless you have a
viridian based apartment.

vi. All instructions / notices displayed in the Accommodation unit will be deemed to have
been read by all the residents and excuses for non-compliance of such notices will not
be accepted.

vii. Possession and / or consumption of any prohibited drugs in the Accommodation area are
not allowed. Students found committing such an offence will be evicted.

viii. Possession of weapons or any items considered dangerous is not allowed in the
Accommodation unit. Students found committing such an offence will be evicted.

ix. Possession and / or consumption of alcoholic beverages in the Accommodation unit is

not allowed. Students found committing such an offence will be evicted.

x. Playing of loud music and disturbing the quiet atmosphere is not permitted as it disturbs
the fellow residents. Playing any kind of outdoor games inside the Accommodation unit
is not permitted.

xi. Students must switch of all lights, fans and electrical appliances before leaving the Ac
commodation unit. This is to avoid accidental fire.

xii. IUMW reserves the right to break open the rooms in case of violations of
accommodation rules, suspected unlawful activities and security risk cases or where the
student is absent from his/her room for a long period without prior information and valid
reason.

xiii. Proxy room mates are forbidden. They are liable to be removed from the
Accommodation. Students are not permitted to allow their rooms to be used by others.

iumw.edu.my | 47

d) Curfew

i. Students should return to their Accommodation Unit by midnight provided he/she has a
late night approval pass on returning to the Accommodation Unit. The late night pass is
available at the Student Affairs and Alumni Department (DSAA) of IUMW.

ii. Students returning in the late night / early hours of the morning are to follow all the rules
and regulation of the Accommodation Unit, such as not to make too much of noise.

e) Visitors

i. Visitors including parents / guardians are allowed to visit the students at the

Accommodation Unit lounge during the following hours:

Weekdays : 6.00pm – 10.00pm
Weekends and public holidays : 12.00pm – 10.00pm

ii. Visitors of the opposite sex, including parents, family members, relatives, friends or any
one staying inside / outside the Accommodation units are not allowed to enter the
Accommodation unit any time.

f) Damage of the Accommodation unit Property

Any damage to the Accommodation unit property will be made good by the students who are
responsible for such damages. This includes driving in of nails, defacing of walls, damage to
fixtures and furniture. Fine will also be levied in addition to disciplinary action.

g) Maintenance of Accommodation unit

i. The rooms and surrounding must be kept clean. Students are responsible for the
cleanliness of their rooms and attached / common bathroom.

ii. Any waste should be disposed in the proper manner at the designated rubbish collection
points.

iii. All maintenance complaints / requirements will be attended by the Student Affairs
Department of IUMW. Complaints must be lodged to the Student Affairs Department.
Student are not permitted to employ any outsiders for any such job without the
permission of the Student Affairs and Alumni Department (DSAA) of IUMW.

iumw.edu.my | 48
Appendix II: Examination Rules & Regulations
a) Examination Rules and Regulations

i. It is compulsory for all registered students to sit the required examinations for each
programme.

ii. Students have to fulfil the 80% attendance requirement’ otherwise they may be barred
from the examination.

iii. IUMW allows deferment of the examination for a student who is ill and can produce
a medical certificate from a qualified Medical Doctor. The medical certificate must be
given to the Registry within 24 hours prior to the start of the examination, and provided
also the reasons are acceptable to IUMW. Please note a simple note not specifying
illness or by a non-registered practitioner will not be accepted.

iv. Students are required to be present outside of the examination hall a minimum of 15
minutes before the examination is scheduled to begin.

v. Students are to wait outside of the examination hall until the invigilator gives the
permission to enter the examination hall, in an orderly manner through the designated
door.

vi. Students will not be allowed to enter the examination hall if 45 minutes has elapsed after
the start of the examination.

vii. All students are required to bring along their registration slips and their student l/D cards
into the examination hall, place them on the right hand side of their tables for checking
by the Chief Invigilator.

viii. Students who do not have their examination slips are not permitted to sit the examination
unless given permission by the Chief Invigilator.

ix. Students are not allowed to bring into the examination hall any book, papers, notes,
pictures, any material containing notes, programmable calculator or materials,
except with permission of the invigilator. In cases of extensive or repeated unfair
practice, students will be expelled from the University.

x. All mobile devices must be switched off and placed in bags at the front of the room.

xi. Any device that gives unfair advantage must not be used.

b) Examination Results

i. Examination results can be collected at the Registry Office.

ii. Appeals will be dealt with through the normal appeals process.

iumw.edu.my | 49

c) Academic Integrity

i. A student is not allowed to practice any form of falsification and plagiarism i.e. copying
or allowing people to copy and/or plagiarize during exams, lab assignments, preparation
of coursework or thesis and the like.

ii. Students are not to commit any of the following academic violations:
• Plagiarism, i.e. copying, or imitating the language, ideas, and thoughts of another
author and passing off the same as one’s original work

• Referring or using any reference materials that are not permissible inside or outside of
the examination room while the examination is in progress.

• Giving or receiving any assistance from other students during the examination.

• Taking, changing, hiding, damaging, or destroying any property related to the

preparation or completion of the examination.

iii. Disciplinary action will be taken against students who violated the above rules as pre-
scribed by the disciplinary procedure of the University.

d) Penalty

The Disciplinary Committee, if after having heard and found that the student had violated the
rules on examinations, shall take the following action or actions, whichever is appropriate:

• Awarding zero (0) marks to the examination of the particular subject or zero (0) marks
to the examination of the particular subject including the marks for coursework;

• Suspending the student for an appropriate period of time;

• Invalidating the results of examinations for all the subjects for the semester; and/or

• Invalidating the whole examination results and expelling the student from the
University

e) Plagiarism

A student shall not plagiarise any idea, writing, data or invention belonging to another.
Plagiarism includes the following:

i. The act of talking an idea, writing, data or invention of another person and claiming that
the idea, writing, data or invention is the result of one’s own findings or creation.

ii. An attempt to plagiarise or the act of plagiarism, in such a way, that one is the original
source or the creator of an idea, writing, data or invention which has actually been taken
from some other source.

iumw.edu.my | 50
iii. Without prejudice to the generality sub rule of plagiarism, a student plagiarizes when he
publishes, with himself as the author, an abstract, article, scientific or academic paper
or book which is wholly or partly written by some other person. Incorporates him or
allows he to be incorporated as a co-author of an abstract, article, scientific or academic
paper, or book, when he has not at all made any written contribution to the abstract,
article, scientific or academic paper, or book.

iv. Forces another person to include his name in the list of co-researchers for a particular
research project or in the list of co-authors for a publication when he has not made any
contribution which may qualify him as a co-researcher or co-author.

v. Extracts academic data which are the results of research undertaken by some other
person such as laboratory findings or fields work findings or data obtained through
library research, whether published or unpublished and incorporate those data as part of
his academic research without giving due acknowledgement to the actual source.

vi. Uses research data obtained through collaborative work with some other person,
whether or not that other person is a staff member or a student of the University, as part
of another distinct personal academic research of his, or for a publication in his own
name as sole author, without obtaining the consent of his co-researchers prior to
embarking on his personal research or prior to publishing the data.

vii. Uses research data obtained through collaborative work with some other person,
whether or not that other person is a staff member or a student of the University, as part
of another distinct personal academic research of his, or for a publication in his own
name as sole author, without obtaining the consent of his co-researchers prior to
embarking on his personal research or prior to publishing the data.

viii. Transcribes the ideas or creations of others kept in whatever form, whether written,
printed or available in electronic form, or in slide form, or in whatever form of teaching
or research apparatus, or in any other form, and claims whether directly or indirectly that
he is the creator of that idea or creation.

ix. Translates the writing or creation of another person from one language to another
whether or not wholly or partly, and subsequently presents the translation in whatever
form or manner as his own writing or creation.

x. Extracts ideas from another person’s writing or creation and makes certain modifications
without due reference to the original source and rearranges them in such a way that it
appears as if he/she is the creator of those ideas.

Please note IUMW uses software to review assessments. Should you have doubts about refer-
encing conventions, please attend the class workshops on this and consult your tutor.

iumw.edu.my | 51

Appendix III: Library Rules & Regulations

a) Loans

Open shelf collections can be borrowed by all registered members according to the Library
circulation policy. Reference books and journals are not available for loan. Service Counter
provides loans, returns, renewals and reservations services.

b) Loan Entitlement for Student

Open-shelf books, Academic Reserve and free range reading can be borrowed at the service
counter.

c) Loan Regulations

Members wishing to borrow library materials must produce their matriculation/membership card
at the Service Counter.

Borrowers are not permitted to borrow or renew on behalf of other members.

iumw.edu.my | 52
RENEWALS

Books, except for Free Range Collection and Academic Reserve Collection, can be renewed
three (3) times unless they have been reserved by other users. Renewals can be done at the
Circulation Counter, via online and telephone.

RESERVATIONS

Only books on loan may be reserved. Reservations are made via online Pendeta WebOPAC.

FINES

Borrowers are responsible for returning books before or on the due date. Fines will be imposed
for items that are overdue.

CHARGES FOR BOOKS ITEMS NOT RETURNED

Lost items or items not returned upon expiration of membership will be the responsibility of
members. Members will be required to replace or pay twice the cost of replacing the books
(based on current market value of lost items) or subject to a minimum charge of RM100/- per
book for local publication and RM300/- per book for foreign publication or whichever is higher.

d) General Rules & Regulations

In order to maintain a safe and welcoming environment for reading, learning and other Library
activities, the IUMW Library and Resource Centre require all users to comply with the following
General Rules and Regulations.

Prohibited Conduct:

Users may not engage in conduct that disrupts or interferes with the normal operations of the
Library, its staff, or its use by other visitors. Such conduct may include:

• Damaging, defacing, misusing, mutilating or stealing any Library materials or property

is liable to strict disciplinary action. This includes disabling Library equipment,
changing the hardware or software or settings on a Library computer, or using a
Library computer for a purpose other than that designated by the Library.
• Harassing or threatening behaviour.
• Using obscene or abusive language or gestures.
• Making unreasonable noise, including loud talking on a cell phone or otherwise.
• Engaging in sexual conduct or lewd behaviour.
• Possessing a knife, or any other weapon in violation of University ordinance.
• Smoking, including electronic cigarettes.
• Using alcohol or illegal drugs.
• Soliciting, petitioning, or canvassing.
• Selling or advertising any goods or services.
• Eating and drinking near library equipment such as computers, stacks, TV etc.
• Engaging in any activity in violation of federal, state, or local law or University or
library policies.

iumw.edu.my | 53


Please also be aware that:

• The Library is not responsible for personal items that are lost, stolen, or damaged on
Library premises.
• Library staffs reserve the right to inspect bags or other personal property when users
enter or leave the Library.
• Some items in the Library cannot be copied because of copyright laws, poor
condition, or donor restriction.
• Library staff may ask users to show their IUMW Student’s /Staff’s ID or other ID at any
time.
• Large groups that want to visit/tour the Library are required to obtain permission in
advance.
• Photography and recording are not allowed on Library premises without prior
permission.
• Certain rooms and other Library spaces may have additional restrictions.

Users who do not follow the Library’s General Rules and Regulations may be asked to leave and
may lose their Library privileges. Visitors who violate IUMW Ordinances may also be subject to
arrest or other legal action.

iumw.edu.my | 54
MAP OF IUMW CAMPUS

iumw.edu.my | 55