Library Management System: Software Requirement Specification

Best-link College of the Philippines
LIBRARY MANAGEMENT
SYSTEM
Software Requirement Specification
Associate in computer technology
LIBRARY MANAGEMENT SYSTEM
TABLE OF CONTENTS
Section 1: Introduction
1.1 Purpose
1.2 Business Context
1.3 Scope
1.4 User Characteristics
Section 2: General System Description

2.1 System Context
2.2 System Mode & States
2.3 Major System Capabilities
2.4 Major System Conditions
2.5 Major System Constraints
2.6 Assumptions
2.7 Dependencies
2.8 Operational Scenarios
DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY Page 2

SECTION 1: INTRODUCTION
1.1 PURPOSE
The Library Management System SRS main goal is to provide the view of working of the
system and expectations by the end user. It provides the cost analysis to show how
much budget is required to build and complete the project within the time constraint,
analysis of requirements such as functional and nonfunctional requirements to provide
the development team with detailed understanding of the system and design with flow of
the library management system.
1.2 BUSINESS CONTENT

A Library Management System is made to monitor the transaction and inventory of
books in the library. This involves the utilization for processing, accessing, retrieving
the information that can effectively support the process of student's learning,
decision-making and scholastic approaches. Because of the organized approach
and systematic management of the information, the accessibility and retrieval in the
library can be easy.
SYSTEM
ADMINISTRATOR
LIBRARIAN
STUDENTS TEACHERS

1.3 SCOPE
Library Management System is basically updating the manual library system into
an internet-based application so that the users can know the details of their accounts,
availability of book and maximum limit for borrowing.
The project is specifically designed for use of librarians and library users. The product
will work as a complete user interface for library management process and library usage
from ordinary users. Library Management System can be used by any existing or new
library to manage its books and book borrowing, Insertion and monitoring. It is
especially useful for any educational institute where modifications in the content can be
done easily according to requirements.
1.4 USER CHARACTERISTIC

 Librarian – Librarian are responsible for acquiring, organizing, managing and
distributing library resources and ensuring that the library provision meets the
needs of all of its user.
 Students and Teacher – One of the users in the library.
The features that are available to the librarian are:

 A librarian can issue a book to the member.
 Can view the different categories of books available in the library.
 Can view the list of books available in each category.
 Can take the book returned from student.
 Add books and their information to the database.
 Edit the information of existing books.
 Can check the report of the existing books.
 Can check the report of the issued books.
The features that are available to the members are:
 Can view the different categories of books available in the library.
 Can view the list of books available in each category.
 Can own an account in the library.

 Can view the books issued to him.

 Can put a request for a new book.
 Can view the history of books issued to him previously.
 Can search for a particular book.
SECTION 2: GENERAL SYSTEM DESCRIPTION
2. GENERAL SYSTEM DESCRIPTION
The Library Management System is the tool for organizing, managing, monitoring, and
controlling the books in the library.
2.1 SYSTEM CONTEXT
RECEIVED BOOK STUDENT RECEIVES

STUDENT BOOKS
DISPLAY INFO
FINE SYSTEM
SEARCH BOOK
LIBRARY
MANAGEMENT
MAIN READER INFO EXECUTES
SYSTEM SYSTEM DISPLAY
ADD / DELETE INFO
AUTHENTICATION
DISPLAY REPORTS
ISSUE BOOK
LIBRARIAN RETURN BOOK

2.2 SYSTEM MODES & STATES
STUDENTCOMMAND 12.DISPLAY
REPORTS
BOOK
SEARCH
STUDENT DATA
COMMAND DATA 13.

DISPLAY
1. STORE RESERVATION
RESERVATION
STATUS
COMMOND DETAILS
DATA
11.
MODIFY MAINTAIN STUDENT
INSERT
8.
7.
UPDATE ISSUE DISPLAY
ISSUE STATUS
COMMAND
DATA
HANDLE
DETAILS COMMAND

9. UPDATE ISSUE RETURN BOOKS

RETURN
LIBRARY STAFF
9.
RETURN
LIBRARY STAFF COMMAND DUE OVER
10. FINE
EXECUTES
COMPLETE SYSTEM
COMMAND
FINE
COMMAND 2.
DATA ADD STORED IN SHOW
3.
DELETIONDELETE FROM
5.
4. VALID ACCESS DISPLAY SYSTEM DISPLAY
GRANTED
PROCESS
DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY
USER Page 7
INFORMATION
6.
INVALID ACCESS DISPLAY
DENIED
2.3 MAJOR SYSTEM CAPABILITIES

Library Management system is an enterprise resource planning system for a
library, used to track items owned, orders made and patrons who have borrowed.
2.4 MAJOR SYSTEM CONDITIONS
2.5 MAJOR SYSTEM CONSTRAINTS

Launch of each product during testing phase may change defense on how many changes
are needed.
2.6 ASSUMPTIONS
Integrated management of library workflows and creates new efficiencies as libraries
share work, data and resources to save money and deliver value to their users.
The assumptions are:

 The coding should be error free.
 The system should be user-friendly so that it is easy to use for the users.
 The information of all users, books and libraries must be stored in a database that is
accessible by the website.
 The system should have more storage capacity and provide fast access to the database.
 The system should provide search facility and support quick transactions.
 The library system is running 24 hours a day.
 Users may access from any computer that has Internet browsing capabilities and an
Internet connection.
2.7 DEPENDENCIES

The dependencies are:

 The specific hardware and software due to which the product will be run.
 On the basis of listing requirements and specification the project will be
developed and run.
 The end users (admin) should have proper understanding of the product.
 The system should have the general report stored.
 The information of all the users must be stored in a database that is accessible
by the Library System.
 Any update regarding the book from the library is to be recorded to the database
and the data entered should be correct.
2.8 OPERATIONAL SCENARIO

Staff LOG-IN ADMIN Librarian
USER
Student
MONITORING
SELECTING
BOOKS

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Best-link College of the Philippines

Section 2: General System Description

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1.2 BUSINESS CONTENT

DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY Page 3

1.4 USER CHARACTERISTIC

The features that are available to the librarian are:

DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY Page 4

 Can view the books issued to him.

2.1 SYSTEM CONTEXT

RECEIVED BOOK STUDENT RECEIVES

LIBRARIAN RETURN BOOK

DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY Page 5

2.2 SYSTEM MODES & STATES

COMMAND DATA 13.

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9. UPDATE ISSUE RETURN BOOKS

LIBRARY STAFF COMMAND DUE OVER

2.3 MAJOR SYSTEM CAPABILITIES

2.4 MAJOR SYSTEM CONDITIONS

2.5 MAJOR SYSTEM CONSTRAINTS

The assumptions are:

DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY Page 8

The dependencies are:

2.8 OPERATIONAL SCENARIO

DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY Page 9

DEPARTMENT OF ASSOCIATE IN COMPUTER TECHNOLOGY Page 10

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