Assignment 6 Part A

Occupational Health and Safety Legislation

In the workplace, health and safety regulations are paramount to the

well-being of the employees and the employer. Many hazards are
present in today's work environments, and it's the employer's job to
keep their employees safe from these hazards.

It is important to ensure that all the guidelines for health and safety
are being followed and anyone in violation can have their business
shutdown. However, this is just one reason why workplace health and
safety standards are important. Below are a few more that will show
you just how important these standards are.

Prevent Illness and Injury

Health and safety procedures in the workplace reduce the employee

illnesses and injuries greatly. These procedures can help you and your
employees understand the potential hazards in your work
environment. Training is important and effective, as it will educate
your employees on proper workplace procedures, practices, and
behavior to prevent possible injuries and illness or contamination
from improper hygiene. Truthfully, paying for work-related injuries
and illnesses can negatively affect your bottom line, which is a big
reason why implementation of health and safety procedures is
necessary.

Reduces Health and Safety Hazards

Potential hazards are rampant in almost every workplace

environment. Equipment, chemicals, certain behaviors and activities,
and even furniture can potentially cause injury or harm to you or your
workers. Health hazards can range from contamination of food due to
unsafe handling or preparation practices to an infectious disease
outbreak caused by improper hygiene and personal care.

If you work with certain dangerous chemicals or gases, there's always

the risk of improper handling, maintenance, or storage, which could
lead to dangerous exposure for you and your workers.

Avoid Serious Consequences

If your work environment isn't safe for your employees, then you may
receive a fine or have your business temporarily or permanently shut
down, depending on the magnitude of your violation. This is
something many businesses can't afford. If you don't meet health and
safety standards, then your company will lose business, money, and
customers.

Violating or not have safety and health procedures in place can have a
tremendous impact on your business. You could lose money, workers,
clients, productivity, vendors, respect, and potentially your entire
business. Although, Workers' Compensation Insurance covers
workplace injuries and illnesses, there could be more costs to pay if
you're negligent. These costs include clean-up and repair, claims
management, accident investigation, litigation, and the hiring and
training of new employees. However, much of this can be avoided if
you just realize the importance of having a health and safety program,
and implementing it into your company's infrastructure.
Assignment 6 Part b

Work-Life Balance in the Workplace

Through this work book I want to show you how to take a break, love
your work and your life.
Work-life balance involves juggling workplace stress with the daily
pressures of family, friends, and self. Modern employees demand
greater control over their lives and a bigger say in the structure of their
jobs.
When you love doing something, it can be hard to feel like you are
working when doing it. So, to get that boring paper work done, make it
fun to do. Play music, do fun things to ease the process. It is all about
that. Work is subjective. You could have a hobby, but when you start
seeing it as a source of income, it could eventually become work. When
things on your work list becomes the only thing you do, it hurts your
spirit. Friendships, relationships, and even your business will suffer.
There is no right way a workplace should or should not be. All that
matter is that it is how you want to do it. If you don’t have a workspace
get yourself a table space. It could even be small. Something subtle
that you can identify as your space. Set it up like an altar. Put your
favorite things on it.
Think about the work that is taking most of your office time. Is it your
work? List the things that you do that are not your work. This will save
your lot of time. Do the work you are being recognized for. Joust don’t
waste your time doing unproductive work.
One of the most important exercise one can adopt is to identify “Your
Time” in a day. Figure out work time, Personal time, and sleep time.
Here is the list which can help you “How to work better?”
 Do one thing at a time.
 Know the problem.
  Learn to listen.
 Learn to ask question
 Distinguish sense from nonsense
 Accept change as inevitable
 Admit mistakes
 Say it simple
 Be calm
 SMILE!
Say you get behind on so many things to do, your deadlines are close,
and there is a lot of stuff on the line. Telling yourself that “I have
messed up” isn’t the way forward. There is no such thing. There is only
shifting and rearranging. You pick up from where you left off and
make necessary steps to get your back on track. Just being hopeful
that a tricky situation will disappear doesn’t work. You have to be
honest and open with yourself, and willing to create clarity where
there is vagueness.
For most of us, it is easy to look at perception of other’s success and
compare it to how well we are doing. We use others as a scale to rate if
we are working, or otherwise, how we are not. Anxieties and fear keep
us alive as humans. But this doesn’t mean we need to let it consume
us.
Don’t let the financial fear take control of you. Don’t be vague with
spending. Be cautious.
You are note alone, and you can never be. Don’t forget that. You have
to be flexible and practice the art of saying no if you are a yes person.
Our work is whatever we say it is, and we just have to figure out what
that means to us.
Up till now we were discussing how employee can maintain a work life
balance and are some of the services that are being provided by the
employer to maintain work life balance.
Childcare Services

As a parent, childcare duties don’t always stop when you leave for
work in the morning. A family-friendly work environment has proven to
benefit both employers and employees in a variety of different
industries. Here’s why we have a day boarding in the working area
which help our employees be stress free and can work with complete
concentration.

Exercise Access

One of the most positive ways to reduce stress is exercise, and

every able-bodied adult should be getting at least 30 minutes of it per
day. For this reason, there is a gym in the work building to have an
easy access to exercise that can relive their stress.

An employee’s satisfaction in their personal life and their ability to

meet personal commitments greatly affects their success as a worker,
which greatly benefits any company. Helping employees to achieve a
good work life balance increases work satisfaction, increases their
loyalty to their employer, and helps employers to achieve career
longevity. A company which recognizes these benefits and implements
policies to promote a work life balance is one which will not only see
an increase in the productivity of their workforce but which also sees
increased retention of staff and reduction in costs associated with high
turnover.
Assignment 6 Part C
Report on grievance process
Hi Mr. Carlton,
It has already been mentioned in the collective contract that
“Employees must submit their vacation allocation by April 1 each year.
Vacations will be allocated on the basis of seniority.” Here in the given
case Mr. James has submitted the vacation request on 10th of June
which as per the agreement is invalid request. The leave is no doubt
provided on seniority basis but the seniority is measured among the
people who have submitted their request on or before 1st of April.
Therefore, he is not eligible for the leave. The steps you may follow in
the grievance process are:
 Informal Discussion with Mr. James: We need to discuss
the complete matter in detail with Mr. James. We need to listen
his part of complaint. An employee has full right to file a
grievance if he thinks he has not been provided with the benefits
he deserves.
 Formal Investigation: We need to investigate weather Sam’s
request for vacation have been submitted on time. If not then we
need to reconsider the leave allotted to Sam. James being a
senior employee than Sam should have been given the benefit
before but if all the rules are being followed properly.
 Meeting: After the investigation according to the outcome of the
investigation we need to decide who is eligible for the requested
leave. We need to discuss the matter in detail with both the
employees. We will need to inform the employee of the outcome
of your investigation and confirm this in writing and ensure any
recommendations are actioned.
 Appeal: If your employee does not feel the outcome of the
complaint is sufficient, they may be given the opportunity to
appeal. If they wish to appeal, this should be confirmed in
writing, bear in mind that it is not legally necessary for them to
explain why they are appealing the decision. However, a lot of
company policies state this as a requirement. Best practice
stipulates an appeal hearing should have a more senior member
of staff involved. The employee has the right to be accompanied
during this meeting. After the meeting, the employee should be
made aware of the outcome in writing. You should bear in mind
that complaints don’t always end in dissatisfied employees who
appeal and can often be addressed in a comfortable manner with
an agreed outcome that leaves both the complainant and
investigator satisfied.
Assignment 6 Part D

Termination Check List

Item Action To be Taken Check
Final pay periodAvoid overpayments of salary and ensure
correct insurable hours and dollars
Vacation pay Unused vacation balance of ______ days
paid out: $_________
Overtime/banked Unpaid overtime paid out: $_________
hours
Call-in Pay Ensure day of termination is not included as
part of payment in lieu of notice
Expense Advise employee of options
Written permission to deduct any advances
from last pay
Record of Prepare accurately and within legislated time
Employment frame
Other

Termination Script
Manager: Even after being warned previously the same mistakes are
being repeated. Though the situation got controlled but the accident
was about to happen.
Employee: I am very sorry for such careless behavior. It wasn’t
intentional I was doing my work I did not see the other person started
smoking.
Manager: It is your responsibility to keep an eye on the happenings
taking place around you at the station.
Employee: I understand that and I take full responsibility of the
incident.
Manager: We are very sorry to inform that we have to start your
termination process you are given a 1-week notice.
Employee: I request for forgiveness again for the incident happened.
Manager: You were warned before and we cant do anything this
time. You may go now.
Employee: Thanks.
Assignment 6 Part E
Summary
Human resources management practices help in motivating
employees and enhancing their commitment and greater involvement
in the overall quality improvement. An effective Human Resources
Management gives chance employees to contribute effectively and
productively to the overall company direction and the accomplishment
of the organization's goals and objectives. In working life, the most
important value is employees. It helps businesses to conserve costs by
providing an effective compensation packages assisting and preparing
them to cope with increasing technological advances and thus in the
process of quality control, which is directly related to the successful
accomplishment of company goals. A growing number of sources in
HRM literature support the change and development of Human
Resources perspectives from personnel management to HRM and
then to Strategic HRM; they claim that, the human resources are the
companies’ most important assets, and effective management of these
resources will contribute to the sustainable competitive advantage of
firms.
I am obliged to get an opportunity to learn with such creative people.
It was a good learning journey. The discussion with other students
helped me understand that how important is the role of an HR in any
organization these days.