Second Edition

SECOND EDITION
INTRODUCTION 1
“ I notice that you use plain, simple language, short words

and brief sentences. That is the way to write English –
it is the modern way and the best way. Stick to it;
don’t let fluff and flowers and verbosity creep in…”
— Mark Twain
INTRODUCTION
THE KEYS TO GOOD WRITING

are accessibility and consistency, enabling the reader to concentrate
on the meaning of the text. A consistent style is particularly
important for an organisation with an international readership
as it helps build an easily recognisable corporate image.
The OECD Style Guide highlights the standards and conventions
that should be used for all OECD publications. It serves as a useful
reference tool to writing. But whatever your style, just be consistent.
CHAPTER I: WRITING FOR THE OECD and CHAPTER 2: PRINCIPLES OF STYLE
provide information on topics such as how to write well, the structure
of an OECD publication and the grammatical rules that apply.
CHAPTER 3: RULES AND CONVENTIONS (formerly published on line as
Technical Guidelines) aims to answer those questions relating to
the technical aspects of language use in an A-Z format.
CHAPTER 4: WATCHING OUT FOR PITFALLS IN ENGLISH highlights
language definitions and nuances. Supplementary information
offering advice on how to choose a title, write an executive summary,
number OECD publications and correct proofs can be found
in ANNEXES A-D.
The OECD Style Guide is also available on line.
We would like to thank all the people who have contributed
to this revision, including the many assistants, authors and
communications co-ordinators who have regularly sent us helpful
comments and questions. Their feedback is the basis for the
evolution of this Style Guide.
2 TABLE OF CONTENTS
TABLE OF CONTENTS
Members of the PAC Publishing Dictionaries
team will be happy to discuss your and References 4
project with you and respond to
any specific questions you may have.
1. WRITING FOR THE OECD 7
You can also contact the Writing to be read 8
Communications Co-ordinator of OECD readership 8
your directorate, who will be able to
OECD publishing policy 9
advise you on the best procedures.
Standard OECD
publication structure 13
Please send questions or The editorial process 21
suggestions for improvements to Formats and technical constraints 23
the OECD Style Guide to Outlook
account, PAC STYLE GUIDE.
2. PRINCIPLES OF STYLE 25
Choosing the right words 26
Keeping it short and simple 31
Organising your content 34
Final checklist 38
3. RULES AND CONVENTIONS 39

Abbreviations 40
Types of abbreviation 40
Units of measure 41
Other common abbreviations 42
Bibliographies, references
and sources 42
Citation of a complete work 44
Citation of part of a work 45
Citation of a journal or periodical 46
Citation of one of a series 46
Citation of unpublished material 47
References in a language other
than English or French 48
Internet references 48
Sources of graphs and tables 49
Breaks in sentences and words 50
Use of spaces between words 50
Division of words 50
Capitalisation 51
Use capitals 51
Do not use capitals 52
TABLE OF CONTENTS 3
Country names, codes Numbers 68

and currencies 53 General 68
The euro 54 Negative sums 69
Non-member economies 54 Ordinal numbers 69
ISO codes for Decimal fractions 69
OECD member countries 55
Non-decimal fractions 69
Euro area former currencies 56
Percentages 69
ISO codes for
Punctuation 70
non-member economies 56
’ Apostrophes 70
Dates and time 58
: Colons 70
Dates 58
, Commas 71
Ages, centuries 58
– Dashes (en-dashes) 71
Seasons 58
... Ellipses 72
Time 58
! Exclamation marks 72
Electronic addresses 59
. Full stops (periods) 72
Equations 59
• Listed points (bullets) 73
Footnotes and endnotes 60
) Parentheses (round brackets) 74
Notes in tables, boxes and figures 61
? Question marks 74
Foreign words and expressions 61
“ ” Quotation marks
Gender sensitive language 62
(double inverted commas) 74
Gender pronouns 62
‘ ’ Single quotation marks 75
Gender in job titles 63
; Semicolons 75
Geographic and
/ Slashes 75
economic groupings 63
] Square brackets 76
Hyphenation 64
Quotations 76
Adverbs and adjectives 64
Long quotations 76
Repeated letters 64
Short quotations 76
Capital letters in compound words 65
Spaces (hard) 77
OECD titles 65
Spelling 77
Dangling hyphens 65
Plurals 78
Doubled hyphens 65
Confusion between words 79
Non-breaking hyphens 65
Indexes 66 4. WATCHING OUT FOR
Types of index 66 PITFALLS IN ENGLISH 81
Presentation of an index 66 Commonly misused words 82
International organisations 67 A few tips on grammar and syntax 86
Italic and roman type 68
ANNEXES 89
A. How to choose a title 90
B. How to write an executive summary 92
C. How to number OECD publications 94
D. How to correct proofs:
Standard proofing marks 98
4 DICTIONARIES AND REFERENCES
DICTIONARIES AND REFERENCES

Your first need is for a good general dictionary. The OECD prefers the 2000
Concise Oxford Dictionary (COD) for British English publications (see the
page on spelling). As the language evolves at an increasing pace, be sure
you have the latest edition(s). You may also find the following works useful
– again, consult the latest editions. Where discrepancies with OECD rules
exist, please refer to this in-house Style Guide.
Burchfield, R.W. (ed.) (1998), The New Fowler’s Modern English Usage,
Oxford University Press.
Flower, Linda (1993), Problem-Solving Strategies for Writing, 4th Edition,

International Thomson Publishing.
Gordon, Karen Elizabeth (1993), The Deluxe Transitive Vampire:

A Handbook of Grammar for the Innocent, the Eager and the Doomed,
Pantheon Books.
Gordon, Karen Elizabeth (1993), The New Well Tempered Sentence:

A Punctuation Handbook for the Innocent, the Eager, and the Doomed,
Revised Edition, Houghton Mifflin Co.
Hale, Constance (2001), Sin and Syntax, Broadway Books.
Hart, H. (1999), Hart’s Rules for Compositors and Readers, 39th Edition,
Oxford University Press.
Minto, Barbara (1978), The Pyramid Principle: Logic in Writing, Rev. 2nd
Edition, Minto International.
O’Conner, Patricia T. (1998), Woe is I, Riverhead Books.
O’Conner, Patricia T. (2000), Words Fail Me: What Everyone Who Writes
Should Know about Writing, Harvest Books.
Rathbone, Robert R. (1985), Communicating Technical Information: A New

Guide to Current Uses and Abuses in Scientific and Engineering Writing,
2nd Edition, Pearson Addison Wesley.
Ritter, R.M. (2002), The Oxford Guide to Style, 2nd Edition, Oxford
University Press.
Strunk, William, Jr. (1999), The Elements of Style, revised and expanded by
E.B. White (known as “Strunk and White”), 3rd Edition, MacMillan.
DICTIONARIES AND REFERENCES 5
The Economist (2001), The Economist Style Guide in association

with Profile Books.
Trask, R.L. (1999), Penguin Guide to Punctuation.
White, Jan V. (1984), Using Charts and Graphs: One Thousand

Ideas for Getting Attention Using Charts and Graphs, Greenwood
Publishing Group.
Zinsser, William K. (2001), On Writing Well, 25th Anniversary:

The Classic Guide to Writing Nonfiction, HarperResource.
The following websites may also prove helpful:

www.yourdictionary.com: A collection of online dictionaries, one of
the oldest and best sites for language links in English and a host of
other languages.
www.dictionary.com: Also provides language links, including one

to FOLDOC, the Free Online Dictionary of Computing developed at
Imperial College, London. Note: The versions of The Elements of
Style and Fowler provided here are the first editions, now outdated.
Finally, the Reference and Terminology Unit of the OECD Translation

Division can provide a wide range of information:
http://web.oecd.org/exdtra/Tra/accueil.htm.
7
1 WRITING FOR
THE OECD
08 WRITING TO BE READ
08 OECD READERSHIP
09 OECD PUBLISHING POLICY
13 STANDARD OECD PUBLICATION STRUCTURE
21 THE EDITORIAL PROCESS
23 FORMATS AND TECHNICAL CONSTRAINTS
8 WRITING FOR THE OECD
WRITING TO BE READ
OECD PUBLICATIONS are widely recognised for providing valuable
analysis, information and explanation. Most readers of our publications
seek information that has immediate relevance and impact on their current
work, interest or area of study. They want to understand the information
quickly and be able to use it or transmit it elsewhere.
As the author of an OECD publication, therefore, your main challenge is
to convey information to the reader. This means a) interesting readers
enough to keep them reading and b) making their job as easy as possible.
A good writer tries to reach the widest possible audience, no matter how
complex the material. While the content of OECD titles is often quite
technical, they can still be written in a clear and accessible way. Many of
our best publications are accessible not only to specialists and insiders,
but also to students, journalists and the interested general reader.
As a writer, it is important to know who your readers are, and how they
read. This will help you to write for them.
OECD READERSHIP
OECD PUBLICATIONS have traditionally been targeted at an audience
of policy makers, researchers, and professionals. This explains why at
least 90% of our “external” readers can be said to belong to the following
communities:
• academics, researchers and other people involved in tertiary education;
• government and inter-governmental organisations;
• the corporate sector;
• non-governmental organisations.
We also write for an “internal” OECD community. This is the community
which commissioned and prepared the information in the first place –
member country delegations and administrations, the relevant committee
and directorate networks, and any co-authoring organisations. These
readers consume approximately 200 000 printed publications a year, a
figure that is declining slowly as “internal” readers switch to our online
library and statistics service, SourceOECD or to OLISNet.
Many other readers access OECD publications via their institution’s library,
which in turn often subscribes to SourceOECD or to OLISNet. Information
is therefore “free-at-the-point-of-use” to the vast majority of potential OECD
readers. All publications are also readily available on line via a range of
information providers such as Lexis-Nexis.
© OECD 2007/1.2
OECD PUBLISHING POLICY 9
In 2005:
• 350 000 e-books, e-articles and datasets were downloaded from
SourceOECD;
• 500 000 page views of our publications were generated via Google
Books;
• 200 000 downloads of the data underlying our graphs and tables were
made possible via our StatLink service.
Individual readers are served via a network of specialist book distributors
and via the OECD online bookshop. These channels distribute
approximately 150 000 printed books and CD-ROMs annually.
TIME IS ONE OF THE BIGGEST CONSTRAINTS confronting the readers of our
publications. Reading a 150-page report takes a lot of time, but hunting
for it, or for the information in it, often takes even longer. Not all readers
will necessarily read every word. Their objectives are usually action-
orientated, that is, they need to use parts of the information to complete
their own research; to write a report, memo or presentation; or to prepare for
a meeting. Therefore, many will simply scan a document with one question
in mind: “What’s in it for me?” or “What information from this document
can I use to meet my own objectives?”, while others may look for specific
information in tables, graphs or annexes. If a piece of information is hard
to find, they will lose interest and give up.
To ensure that readers can easily access the information in your document,
begin by asking yourself who your readers are and exactly what it is you
want to tell them. Then try to put yourself in their position, thinking about
the various ways they may want to access the information. Group your
information logically; place the main point of your paragraphs up front; write
short sentences; and use clear, simple language.
You must also offer standard publication metadata, that is, descriptive
titles, authors’ names, blurbs, chapter abstracts, and other information
which assists readers in their search. This metadata is also used by
librarians, booksellers, and, crucially, the abstracting and indexing services
(e.g. EconLit) and information providers (e.g. UnCover) that serve the
OECD readership. More information about the marketing and distribution
of OECD publications is available on the OECD Publishing website.
OECD PUBLISHING POLICY

THE PUBLISHING POLICY, which applies to any publication distributed
outside the Organisation, was endorsed by the OECD Council in April
2002. The policy’s main objective is to disseminate as widely as possible
© OECD 2007/1.2
OECD work on issues of significant and recognised interest, especially:

• major economic, environmental and social issues in the public policy debate;
• major technical issues being debated inside or between governments;
• reports that implement decisions or recommendations of the Council.
Under this policy, all OECD publications are expected to have a clear
purpose as well as a clearly defined target audience. The policy also
outlines the criteria which are of particular importance in determining
whether to publish. These include:
• the presence of a clear, policy-orientated message and the potential
to enhance support and understanding for policies pursued in the OECD
context by governments of member countries and, as appropriate, in
other countries;
• conformity with standards of high quality defined as:
– accuracy, relevance and interest in the subject matter;
– timeliness of research, data and analysis;
– readability and accessibility of contents;
– consistency of structure and presentation with existing OECD
editorial guidelines.
THE DECISION TO PUBLISH WILL BE BASED ON the selection of the most suitable
and cost-effective forms and methods of dissemination for reaching the
chosen target audience. In particular, the option of publishing for sale will
be based on the clear identification of a potential or existing market.
What does The OECD publishes about 235 titles a year, including books and
the OECD periodicals (in both printed and online form), online databases and
publish? CD-ROMs. A publication refers to any paper, manuscript or database
which is accepted for publication by the OECD’s Publications Board
and is included in the Organisation’s publishing programme. All OECD
publications from 1998 onwards are available on line.
■ Content types
The Organisation produces a wide range of content types, such as:
• annual reports, e.g. OECD Employment Outlook, Energy Statistics
of OECD Countries.
• country surveys and reviews, e.g. OECD Economic Surveys,
OECD Environmental Performance Reviews.
• guidelines, e.g. OECD Guidelines for Multinational Enterprises,
OECD Guidelines towards Environmentally Sustainable Transport.
• manuals, sources and methods, e.g. National Accounts for China:
Sources and Methods, Main Economic Indicators: Comparative
Methodological Analysis: Consumer and Producer Price Indices.
© OECD 2007/1.2
OECD PUBLISHING POLICY 11
• proceedings, e.g. Quantifying the Benefits of Liberalising Trade

in Services, Organic Agriculture: Sustainability, Markets and Policies.
• statistics, data and indicators, e.g. Main Economic Indicators.
NOTE that a full list of the OECD document categories can be found on line.
In addition, the Organisation informally publishes material in the OECD
Papers series. This series gathers a selection of documents and technical
papers from across the Organisation.
■ Languages
All OECD publications are published in English and in French, except for
specific, time-sensitive publications such as proceedings. Proceedings
can be published in only English or French. Some publications, such as
the statistical ones, are bilingual editions.
A large number of publications are translated into languages other
than English and French. Information about these publications is available
on the Online Bookshop.
■ Themes
All OECD publications are grouped into themes when they are loaded onto
SourceOECD. These themes are based on the subject areas of OECD
expertise; publications can belong to more than one theme. Find a full list
of these themes on SourceOECD.
Main types The 2002 publishing policy refines the framework in which the programme
of OECD of publications is structured. There are now three main types of OECD
publications publications: structural, specialised and strategic. The nature of the
editorial input, the publication languages and the format differ according
to the type of publication concerned. Contact PAC Editorial if you are
unsure what category your publication falls into.
■ Structural publications
The OECD produces about 70 regular and periodical titles that can be said to
represent the “backbone”, or main structure, of the Organisation’s publishing.
They present the OECD core messages as well as its main statistical
outputs. Examples include the Main Economic Indicators, Education at a
Glance, OECD Employment Outlook and the OECD Economic Outlook.
All structural publications are published in both English and French or in
bilingual editions. All non-statistical structural titles are now also published
on line by chapter. Executive summaries are translated into most OECD
languages as well as into relevant non-OECD languages, and made
available on line, free of charge.
© OECD 2007/1.2
■ Specialised publications
Specialised publications are reports and proceedings on a specific topic,
often addressed to a more specialised audience. Unlike regular and
periodical outputs, specialised publications are published only once.
Examples include Organic Agriculture: Sustainability, Markets and Policies
and The Environmental Performance of Public Procurement: Issues of Policy
Coherence. When possible, authors are encouraged to link these specialised
titles to other publications, often by creating a thematic collection.
Specialised publications are published in both French and English, with
the exception of proceedings. Where appropriate, executive summaries of
specialised publications are translated into relevant third languages and
made available on line, free of charge.
■ Strategic publications
The purpose of these publications is to present the strategic messages of
the OECD to the widest possible audience. They comprise two main types:
a) books selected from the annual publications programme and b) books
commissioned by PAC Editorial. Strategic publications could be based
on a range of related OECD documents and publications or, in the case of
horizontal projects, on a single publication. The first publication of this type is
based on the Growth Project: Understanding Economic Growth: A Macro-
level, Industry-level, and Firm-level Perspective.
Strategic publications are published in English and French. Efforts are
also made to find publishing partners for languages other than English
and French. Executive summaries are systematically translated and made
available on line, free of charge.
■ Chapter publishing
When we publish OECD books on line (as e-books), we are increasingly
breaking them up by chapter. This gives a potential reader the option of
either downloading the entire Portable Document Format (PDF) of a book,
or individual chapters. We refer to this as “chapter publishing”. For an
example of how chapter publishing works, see the OECD Employment
Outlook 2003 on SourceOECD.
In the chapter publishing logic, publications are collections of “entities”
or articles, rather than books that are read from beginning to end. The
availability of individual chapters on line multiplies the chances that
someone will find our publications: loading metadata at the chapter level
ensures a greater number of keywords, compared with a generic list of
keywords at the book level. Downloading a file at chapter level is also
more user friendly because it is easier to do, faster and more convenient
than downloading the PDF of the whole book.
© OECD 2007/1.2
STANDARD OECD PUBLICATION STRUCTURE 13
NOTE, however, that we generally do not sell our publications by chapter.

Furthermore, there is normally no difference in the internal presentation of
the printed and online book. For instance, chapter title pages and chapter
abstracts appear in both the printed and online versions of a publication.
STANDARD OECD PUBLICATION STRUCTURE

EARLY ON IN THE PROCESS of preparing a publication, you should think
carefully about its structure. Most importantly, consider what the basic
component of that publication will be. Usually the basic component will be
the chapter, though in some cases it will be more appropriate to group the
chapters into parts.
For chapter publishing to work, each component in the publication must
behave autonomously with its own metadata elements: title, author (where
appropriate), chapter abstract, notes and bibliography. These metadata
elements are important because they enable the book to be broken up into
its components when published on line. The more metadata elements a
publication has, the easier it will be for a reader to find.
See Also think about which elements in the publication are essential to the
Abbreviations, reader’s understanding of the chapters in the book. A list of abbreviations,
p. 40 for instance, can be extremely helpful to readers. When the publication is
broken up on line, the essential elements of the whole publication (e.g. the
table of contents, list of abbreviations) will be attached to the end of each
chapter. You are encouraged to discuss with the PAC Editorial team what
elements you think should be attached to each chapter.
Of course, there will be cases where it makes no sense intellectually to
break up the book on line, or where a publication is too short to warrant
a number of PDFs. In such instances, the publication will only be made
available as a complete PDF. Contact PAC Editorial (e-mail PAC/ED) for
guidance on how to structure your publication.
© OECD 2007/1.2
Cover text All OECD publications have cover text, including those that only exist in an
online form. Since the cover text elements are stored in various databases
and search engines, it is especially important for them to contain meaningful
keywords. The main cover text elements, common to all publications, are:
• title (main title, subtitle, series title)
• blurb
• themes under which the title can be found on SourceOECD
• OECD code and ISBN
Where appropriate, the cover will also comprise the following types of
information:
• volume and issue number
• author or editor
• co-publisher’s logo
• logos of specific programmes or semi-autonomous bodies of the
OECD: CERI, IMHE, OECD Development Centre, NEA, IEA, ECMT
NOTE that for periodicals and journals, the volume and issue number
appear both on the front and on the back covers.
See also: ■ Title (main title, subtitle, series title)

How to choose The title is an important element of OECD documents and publications,
a title, p. 90
especially now that most of our work is available on line. Descriptive and
meaningful titles make it more likely that our publications will be located
via online search engines. They also enable a document or publication to
stand on its own when downloaded. This stand-alone principle can apply
to the title of a book or CD-ROM; a chapter within a book; a series title; a
working paper; or a press release. Of course, the nature of titles will vary
depending on the work type, and the intended audience.
The title plays a vital role in the promotion, selling and distribution of an
OECD publication. It is the element that makes the publication readily
identifiable to the OECD readership. The title is a tool for librarians and
booksellers in the sense that it conveys important information about the
subject matter. Ideally, it should also be strong enough to attract the
attention of potential readers and journalists.
When selecting a title for a publication, start by summarising the central
idea. Stress what is original about the work and think of keywords that
describe the publication.
Examples of some bestselling OECD titles:
– National Accounts of OECD Countries: Main Aggregates
– Babies and Bosses: Reconciling Work and Family Life
– Education at a Glance: OECD Indicators
– World Energy Outlook
© OECD 2007/1.2
■ Blurb
The text printed on the back of the book, or “cover blurb”, is one of
the first things that a potential online reader or book buyer sees. The
reader can tell from the blurb in a matter of seconds if a given volume is
of interest. The blurb is also another significant metadata element of a
publication, since it provides keywords that can assist a reader to find and
identify the publication. The wording of the blurb, as with the choice of title,
is therefore very important.
This short text (generally no longer than 250 words) must grab and hold the
potential reader’s attention. Ideally it gives an accurate, reasonably precise
description of the contents and makes the reader want to learn more
about what is inside. After first making clear just what the subject is, the
blurb should highlight the significance or originality of the approach taken
and the quality of the information or analysis. The blurb is not meant to
give a brief summary of the policy recommendations of the book.
While the blurb should convey who the book’s main audience is expected
to be, it must not shut out other potential readers. To this end, it is better
to avoid using technical terms that could scare off non-specialists.
Furthermore, the blurb should be able to stand on its own, for it may be
used in promotional brochures, press releases, newspaper articles, or
book notes in professional journals.
A FEW POINTERS:
• Begin with a short, crisp statement or a rhetorical question.
• List astonishing facts, memorable statistics or provocative statements.
• Include a credible, positive quote about the book from a well-known
source.
• Include an eye-catching quote about the topic from a well-known source.
STRESS IN YOUR BLURB one or more of the following strong points of
OECD publications:
• data quality (timeliness, reliability, comparability) and quantity;
• objective and non-partisan analysis;
• extent of geographical coverage and comparability among countries and
regions, aided by data standardisation and comparative analysis;
• original approach and analysis;
• participation of internationally-known experts;
• use of tables and graphics to speed comprehension.
© OECD 2007/1.2
Internal OECD books are composed of three main segments: the frontmatter
structure (preliminary pages), the body or main text, and the backmatter (end pages).
of books The following list shows the preferred order of pages and other elements in
our publications. The mandatory elements are in blue.
Frontmatter Title page
Copyright page (including OECD information)
List of contributors/editors
Foreword
Acknowledgements and credits
Table of contents
List of tables, figures, boxes
List of abbreviations
Preface
Executive Summary
The body of the book Introduction
Part (if appropriate)
Chapter
Chapter title page
Chapter text
Chapter notes
Annex and annex notes (if appropriate)
Chapter references or bibliography
Conclusion
Backmatter Annex (general) and annex notes (if appropriate)
Glossary
Index
Publisher’s page
■ Frontmatter
• Title page
This is the first page in the book. It carries the publication title and the
name of the Organisation spelled out in full. It can include additional
information such as the name of the author or editor, or the venue and
date of the conference in the case of proceedings. This page is prepared
by the PAC Production team.
• Copyright page
This is the second page in the book. It carries the official OECD statement
of purpose and list of member countries (followed by other statements of
purpose where appropriate), the title in the other official language of the
© OECD 2007/1.2
Organisation and the copyright notice. Permission granted for images used
on the front cover should also be acknowledged on this page.
The PAC Production team also prepares this page.
NOTE that for non-OECD copyright material, all sources should be properly
cited. For reproduction of substantial previously published material (large
blocks of text, graphs, tables or photographs inside the book), you
must obtain the publisher’s or author’s permission. A caption and credit
should appear either in immediate proximity to the reproduction, or in an
acknowledgements section. You can find more information about copyright
on the Editorial and Rights Intranet page.
• List of contributors or editors
This is a list of the contributors or editors involved in writing the content
of the title.
• Foreword
The foreword is placed on the third page. It situates the publication in
the context of the Organisation’s programme of work and briefly describes
the background and purpose of the book. You should also use the
foreword for brief acknowledgements of help received in the preparation
of the publication. Normally, the foreword is not signed.
• Acknowledgements and credits
If acknowledgements of contributions and assistance in preparing
a publication are extensive, you may need to create a separate
acknowledgements and credits section with its own heading. You may
choose to thank colleagues, including those involved in the production
of the book, experts and others who contributed ideas and assistance.
In this case, the acknowledgements section should go on a new
page immediately after the foreword.
• Table of contents
This is an important navigation tool for readers, many of whom rely on
the table of contents for a better understanding of the publication’s
subject matter and structure. The table of contents, which may include
up to three levels of titles and headings, should be easy to read and
highlight the main points of your text.
NOTE that readers often look at the chapter titles and subheadings in the
table of contents to evaluate overall interest in reading the work. Chapter
titles also serve as signposts, showing the reader where they are in the
logical progression of the work. They should contain specific keywords
and also attract attention. Avoid empty labels and abstractions such as
“The Problems”, “Facts and Trends”, “Proposed Solutions” or “Current
Situation”. Questions can work well as headings.
© OECD 2007/1.2
• List of tables, figures, boxes

In OECD publications, the lists of tables, figures and boxes are usually
included at the end of the table of contents.
See also: • List of abbreviations
Abbreviations, This is a list which briefly explains the abbreviations used in the work. It
p. 40 is usually arranged in alphabetical order.
• Preface
In OECD publications, the preface is usually written and signed by a
distinguished person, and acts as an endorsement of the content. It is a
short section that is placed after the table of contents.
See also: • Executive summary
How to write All OECD publications should contain an executive summary which
an executive serves as a brief (maximum 2 000 words) round-up of the entire study
summary, p. 92 or report. It is intended to give general readers an idea of what they can
expect to learn from the book. It should also give readers who are more
closely involved with the issue under discussion (such as government
officials, corporate executives, journalists and so on) an overview of the
main findings and recommendations of the study or report that they can
digest easily in a short amount of time.
The executive summary is also of value as a document that can be
readily translated into other languages (multilingual summaries) and
used to promote and distribute the book to a wider audience. The
executive summaries of structural publications are translated into all
OECD languages.
Since readers with very limited time may choose to read only the
summary, it should be as clear and self-contained as possible. Use
simple, straight-forward language. As with the blurb, the summary
should be accessible for non-specialist readers. If you include technical
terms, define the terms simply where possible.
A FEW POINTERS:
• Only use clear, meaningful side bars, or subheadings to highlight the
main points. Avoid using ellipses.
• Spell out abbreviations on first reference.
• Stick to the main findings and omit unnecessary or peripheral details.
• Avoid talking about things in the summary which cannot be found
in the publication.
© OECD 2007/1.2
■ The body of the book

• Introduction
It is preferable not to include an introduction especially if there is already
a foreword and an executive summary. You should only include an
introduction if it contains additional or more detailed information about the
subject matter that is essential for the reader’s understanding of the book.
Before writing an introduction, consider whether the information you were
planning to include (e.g. a detailed description of the methodology used in
the study) could instead be placed in an annex at the end of the book.
See also: • Chapters, parts
How to The main component of an OECD publication will usually be the
number OECD chapter, though in some cases it will be better to group the chapters
publications,
p. 94
into parts. Each chapter in the publication should be self-contained in
the sense that it has its own title, author, abstract, notes, annexes and
bibliography. Chapters, and the tables and graphs within them, also
need to be numbered carefully.
• Chapter title pages
These pages display the following:
– chapter title
– author’s name (if appropriate)
– title of the book
– International Standard Book Number (ISBN) or International Standard
Series Number (ISSN) and copyright year
– chapter abstract
The chapter abstract should ideally be 100-150 words long, and in
any case no longer than 1 000 characters (spaces included). It should
briefly describe the contents of the chapter and include as many
keywords as possible, including chapter subheadings. If necessary,
the abstract can be replaced with, or complemented by, the table of
contents of the chapter. The abstract does not contain conclusions or
policy recommendations.
See also: • Notes

Footnotes and For OECD publications, you are advised to use endnotes (which appear
Endnotes, p. 60 at the end of the chapter) rather than footnotes (which appear at the
end of the page). Use substantive or content notes, i.e. notes providing
additional information, commentary or cross-references. But use them
sparingly and keep them as short as possible. Before placing information
in a note, always ask yourself whether it is instead possible to include
it in the main text. The endnotes should be linked to each chapter and
numbered from 1 to n in each chapter.
© OECD 2007/1.2
See also: • References, bibliographies

Bibliographies, Whenever possible, references or bibliographies should come at the
references and end of each chapter or component in the publication. The usefulness
sources, p. 42
of a bibliography depends on the selection and consistency of citations.
Bibliographies that are not done well do a huge disservice to readers.
Try not to put off the bibliography until the last minute. Make a point of
choosing references that are accessible, for serious readers become
frustrated when an interesting piece of information turns out to come
from some obscure memorandum that they cannot possibly find. Always
present references in a consistent way.
• Conclusion
Some OECD publications have a conclusion section at the end that
outlines the results of the study and presents policy recommendations.
Even in this case, you must, however, also include the main findings in
the executive summary.
■ Backmatter
• Annex
An annex offers a way of dealing with highly technical material or
extensive background material that could impede comprehension of the
text or distract the reader by being too specific. Minimise the number
of annexes by choosing only indispensable information and grouping
the material (e.g. by theme or similarity of content). Treat each annex
as a self-contained entity with a clear purpose statement, and number
annexes, and the tables and graphs within them carefully.
See also: Place an annex which is relevant to a number of chapters in the book at
How to
the end of the book. In some cases, however, an individual chapter may
number OECD
publications, contain its own annex. It may also sometimes make sense to publish
p. 94 annex material only in the online book version. In specific cases, contact
the PAC Editorial team for advice.
• Glossary
A glossary is an alphabetical list of technical and unfamiliar terms, with
explanations and definitions. It is not a substitute for explaining them at
first occurrence in the text. A glossary is generally much lengthier than a
simple list of abbreviations, and so should be placed towards the end of
the book.
• Index
An index makes information accessible by pointing to all the specific
places in a book where pertinent information appears. While the most
basic type of index is composed entirely of main entries, most publications
also benefit from an index with subentries. Main headings are the words
© OECD 2007/1.2
THE EDITORIAL PROCESS 21
See also: the reader is likely to look for when consulting the index. Subheadings
Indexes, p. 66 are used to make the information easier to find because they keep the
headings from being followed by long lists of page numbers.
• Publisher’s page
This page displays the printer identification, and the ISBN or ISSN. As
most OECD books are printed in-house, it also contains the OECD code
and job number, and the address of the Organisation.
THE EDITORIAL PROCESS

THE MAIN OBJECTIVE of the editorial process is to ensure that we
publish quality work that is well organised and accessible.
A number of elements are essential to facilitate the reader’s access to
a publication: its title and back cover blurb, a clear structure, efficient
navigation tools (e.g. a coherent table of contents), reader-friendly
introductory texts (foreword, chapter abstracts), a readable style (concise
and devoid of jargon) and clear presentation of data.
An important prerequisite for publishing work of quality is constant
collaboration between the PAC Editorial team and the author directorates.
You are strongly encouraged to send the Editorial Unit (e-mail PAC ED) a
draft table of contents and a summary, or draft chapter, as early as possible
in the process of preparing a publication. The earlier the editorial staff have
an opportunity to discuss the project with you, the more efficient their
editorial input will be.
THE ROLE of the PAC Editorial team is to assist you to:
• choose the best way to publish
Should we publish on paper, in electronic form, on line? Should we
combine the formats to suit the different parts of the project?
• structure the information to ensure the greatest readability
Is the structure logical? Is the table of contents clear and coherent?
Are the headings suitable?
• find the most efficient way to describe a publication
Is the title clear and powerful? Does the blurb give a good idea of the
contents? Will the blurb entice the reader to open or download the book?
© OECD 2007/1.2
Steps The following briefly outlines the process of preparing a publication. For a more
towards detailed explanation of this process, consult PAC Editorial’s Intranet site.
publication
■ Publications programme is developed.
In November-December, the Communication Co-ordinators in each
Directorate compile information concerning the publications to be submitted
the next year. This initial publications programme information is reviewed
and updated in subsequent quarterly meetings between the Directorate
and members of PAC Editorial, Foreign Rights and Translations, Production,
Marketing and Media.
■ Editorial reviews the draft manuscript.
After you send the Editorial team a draft table of contents, draft chapter, or
draft version of the manuscript, an editor will give you feedback.
■ The Book Notice or Electronic Notice is sent to Editorial.
When you have all the information on your publication, fill in the Book
Notice or Electronic Notice and send it by e-mail to PAC ED BN. This
allows everyone to prepare for its production, marketing and release.
■ The final manuscript is prepared.
The process of preparing the final manuscript varies depending on whether
it is to be typeset or camera-ready. At this stage you can check the
Technical Specifications of the Production Unit.
■ The final manuscript is sent to PAC Editorial.
Once the final manuscript is completed, send a hard copy of the final
manuscript to the Editorial team, which will in turn forward it to the
Production team.
■ Publications Board meets.
The Publications Board, which consists of representatives of Editorial and
Rights, Production and Marketing, make weekly decisions about the print run,
the selection of SourceOECD themes, the selling price, co-editions, etc.
■ An Approved Book/Electronic Notice is prepared.
The Publications Board decisions are recorded in the Publications
Database (Kappa). The decisions are then sent out to the authors and
others concerned under the heading Approved Book/Electronic Notice.
■ Production begins.
Once the Approved Book/Electronic Notice has been sent out, the
publication officially enters the production process. The graphic studio
prepares a layout for the cover, and the Pre-press team typesets the
manuscript or checks the camera-ready file.
© OECD 2007/1.2
FORMATS AND TECHNICAL CONSTRAINTS 23
FORMATS AND TECHNICAL CONSTRAINTS

A VISUAL IDENTITY FOR OECD PUBLICATIONS is important.
The covers of our publications have been designed to fit into a common
layout template, and there is also an internal layout (charte graphique).
This combines with the thematic approach to provide a coherent and
recognisable image of the OECD as a publisher.
Using the All OECD publications are prepared in WordTM using the Authoring
Authoring Environment (AE) to ensure that the document conforms to the Organisation’s
Environment standards. It helps to define the levels of headings by using a consistent
list of predefined styles. Once a document is prepared in the AE, all who
work on the document can easily understand its format and structure,
which also saves time in the production of the publication. See the latest
instructions for using the AE on the ITN Knowledge Base.
Typeset and Once they have been prepared in the Authoring Environment, OECD
camera-ready publications will be either typeset or camera-ready. Typeset publications
documents are sent to Production for final formatting and layout. Camera-ready copy
(CRC), on the other hand, is prepared entirely within the Directorate.
Production has set up a template containing technical specifications
adapted for CRC. This template can be used directly to format the
CRC file. CRCs are only sent to Production as a PostScript file once the
document is in its final form and ready for printing.
NOTE that CRCs are usually produced in black and white. If you have any
questions, please contact the Pre-press team.
WHETHER YOUR DOCUMENT IS TYPESET OR CAMERA-READY will largely depend
on the nature of the publication and its material. For instance, regular,
structural publications that contain numerous tables and graphs often
need to be typeset by Production. However, specialised publications, which
mostly contain text, are mainly prepared as camera-ready documents.
NOTE that a typeset publication can contain sections, such as annexes, in
camera-ready; however, typeset and camera-ready material never co-exist
on the same page.
Now that we have a standard internal layout for OECD publications there is
little difference in the quality and internal presentation of typeset and
camera-ready publications. One of the main advantages of camera-ready
publications is that they can be printed quickly (around 4 weeks) after they
reach Production. Typeset publications, on the other hand, generally take a
minimum of 8-10 weeks.
© OECD 2007/1.2
The following sources provide further information on formatting publications:

• Authoring Environment User’s Guide
• PAC intranet “Guidelines” page
• ITN Intranet site (which includes the Knowledge Base and user guides
for all standard desktop software products and Best Practice Notes)
• If you have questions about the correct style for your document or the
best way to format a table, contact the HELP Desk or the PAC Pre-press
team (e-mail PAC CSU).
Publication The nature of your publication’s cover and the number of internal colours
covers and will again depend on the nature of the publication and its material. For
colours instance, the covers of structural publications are designed to identify each
product line (e.g. statistical/non-statistical, reference). Their contents are
printed in one or two colours depending on the nature of the material.
Most specialised publications will have a typographic cover, unless they
belong to a thematic collection. The typographic cover contains keywords
which are based on each book’s specific themes. The contents of specialised
publications can also be printed in one or two colours depending on the
nature of the material.
For strategic publications, the covers and the number of colours will be
determined individually.
© OECD 2007/1.2
25
2 PRINCIPLES
OF STYLE
26 CHOOSING THE RIGHT WORDS
31 KEEPING IT SHORT AND SIMPLE
34 ORGANISING YOUR CONTENT
38 FINAL CHECKLIST
26 PRINCIPLES OF STYLE
Strong writing is clear, simple and concise. Clarity does not come from
simple ideas, but from presenting ideas in the simplest form possible. The
writer’s challenge is to choose the right words and use them well within an
appropriate structure, always keeping the reader in mind.
CHOOSING THE RIGHT WORDS

CHOOSE WORDS that convey the most meaning and have the greatest
impact on the reader.
Use specific Use the simplest, most specific language your subject allows. The more
language specific your words, the more likely you are to hold the reader’s attention.
Compare the two versions of the following paragraph:
USE AVOID
Delegates believe that the report It is the widespread opinion of
is too general and fails to discuss delegates that the report is of a
the important issue of pension rather general nature and does
reform. They also agree that it not succeed in addressing the
does not present any new data on issue, which is currently of such
unemployment in OECD countries. significance, of reforming pensions.
Furthermore, there is complete
agreement among delegates
on the fact that no new data on
unemployment across countries are
presented in the report.
NOTE that the word address lacks precision and can often be replaced with a
more specific word (i.e. address the issue can mean discuss the issue, think
about the issue, investigate the issue). Similarly, the meaning of the word
across is not immediately clear in the phrase data on unemployment across
countries. Specify whether you mean data on regions within countries, on
each of several countries, or on a group of countries.
© OECD 2007/1.2
CHOOSING THE RIGHT WORDS 27
Use plain Sometimes it is appropriate to use complex words, but when shorter,
English simpler words do the trick, use them. Whenever possible, avoid using
words and expressions that could be misunderstood, especially by
non-native English speakers and non-specialist readers.
■ Avoid using a long word when a shorter word will do.
USE AVOID
agree, grant, allow accede
(omit or be specific) aforesaid
uneven asymmetric
compare cf. (conferre)
aware of, know about cognisant of
pay disburse
try endeavour
begin, start institute (verb)
paid work remunerative employment
See also: ■ Avoid using foreign phrases, scientific words and jargon if you
Foreign words can think of an everyday English equivalent. Although a clearly explained
and expressions, technical term can prove useful by helping you to avoid extensive
p. 61
paraphrasing, jargon and technical terms limit your readership.
See also: ■ Spell out abbreviations and acronyms on first reference, unless they
Abbreviations, are everyday terms such as EU or NATO.
p. 40
Omit The more quickly you make your point, the more likely it will actually get
needless across. As a writer, it is your job to transmit information. You can achieve
words this by saying everything relevant in fewer words than you think.
■ Remove words that are supplementary to the main point. Even short
sentences can be made more concise.
USE AVOID
The extended family system Another phenomenon that
also contributes to this voluntary contributes to this voluntary
unemployment. unemployment is the extended
family system.
As goods become lighter and more As a result of the trend towards

valuable, people will ship in greater lighter, more valuable goods, recourse
volume. to greater volume will increase.
© OECD 2007/1.2
■ Eliminate fluff and false starts such as I think, there was, it is.
USE AVOID
The government must study X further… There is a need for extra study…
Floods eroded the land. There was erosion of the land from
floods.
The programme must start It is essential that the programme

immediately. starts immediately.
■ Think twice before using adjectives such as relevant, suitable,

appropriate, serious, broad, effective, positive, meaningful, significant, major,
main, particularly and obvious. Such words are often empty and overused.
■ If necessary, remove weak intensifiers and qualifiers such as very,
quite, rather, completely, definitely, so.
■ Prune phrases such as: the fact of the matter, on this subject, as it
relates to, at the outset, one might add that, it should be stressed/noted
that, it goes without saying that, it is important to add that.
USE AVOID
if, when in the eventuality of
as, because in view of the fact that
about, concerning with reference to
because as a consequence of
although, despite despite the fact that
as, because of, due to due to the fact that
if not if this is not the case
■ Repeat a word if it is the best word. Repetition is a device that

can help continuity and clarity; it can hold the paragraph together:
Policies against inflation are needed because inflation can undermine
economic progress.
■ Ban redundancy, which often comes in the form of an adjective that

unnecessarily repeats the meaning of a noun or a verb.
AVOID
mutual co-operation future prospects introduced a new law
exclusive monopoly future forecast is currently
broad consensus desired objective acute crisis
urgent necessity estimated at about join together
false pretext
© OECD 2007/1.2
CHOOSING THE RIGHT WORDS 29
■ Put statements in positive form. Negative constructions are often

wordy and sometimes pretentious. In addition, they oblige readers to
imagine the positive alternative and then cancel it out.
USE AVOID
The period of imprisonment ranges The period of imprisonment ranges
from two to ten years. from not less than two years to no
more than ten years.
The economy suffered less than The economy did not experience
expected from the financial crisis. as substantial a negative impact
from the financial crisis as had been
anticipated.
One must still… … does not make it any less

necessary to…
“Good writing is lean and confident… Every little qualifier

whittles away some fraction of trust on the part of the reader.
Readers want a writer who believes in himself and in what
he is saying… Don’t be kind of bold, be bold.”
– William Zinsser, On Writing Well
© OECD 2007/1.2
PRINT AND ONLINE PUBLICATIONS:

HOW PEOPLE READ
One study showed that government writing averaged 25 words per
sentence, learned and scientific 24 (that’s you), with detective fiction
averaging 13.
It is important to remember that readers respond well to short sentences.

Most people find an average of more than 20 words per sentence hard
to follow. Five times more people read headings than actual body text.
And, generally speaking, people remember information more effectively
when it comes in small amounts.
Short sentences become critical on line. A reader reads a print page

by starting on the left and moving right. On screen, however, the eyes
jump first to the middle of the screen, then move left and finally right.
One study showed that the decline in reading performance on line can
be as high as 40% or more when compared with the same text read
from paper.
When reading from a computer screen, four-fifths of readers scan pages

rather than read word for word. They pick out a few sentences or even
parts of sentences to get the information they want. Even when reading a
full article, people only read 75% of the text and ignore much of the detail.
A recent study showed that on line, readers are three times more likely to
read a summary than the full article.
The more your text provides readers with information to scan, the more
likely it will be read.
What makes a text scannable? Different ways of setting out information

that attract the eye: meaningful titles and subheadings, illustrations,
graphs and diagrams.
© OECD 2007/1.2
KEEPING IT SHORT AND SIMPLE 31
KEEPING IT SHORT AND SIMPLE

SHORTEN AND SIMPLIFY your text to allow your reader to access your
information as quickly and easily as possible:
Use short A good average sentence length is 15 to 20 words. Huge sentences may
sentences overwhelm readers and make them reluctant to read. Worse, readers may
lose their way. However too many short phrases in quick succession can
be distracting, so vary your sentence length.
What to do?
• Separate your ideas.
• Express fewer ideas.
• Use fewer words.
• Delete and start again.
Choose simple Texts sometimes become wordy when ideas are given more elaborate
grammatical grammatical constructions than they need. Keep your sentence structure
structures simple and don’t make the reader work too hard to understand the meaning.
■ Use basic, simple sentence structures
• Subject + Verb + Direct Object: The director approved the project.
• Subject + Verb + Indirect Object + Object: The director gave her the project.
• Subject + Verb + Complement: She became the project manager.
■ Choose the simplest tenses
• Present: The delegates are ready to leave.
• Past: The delegates left yesterday.
• Future: The delegates will leave tomorrow.
■ Don’t bury long dependent clauses in mid-sentence
If a subject drifts too far from its main theme, separated by endless
intervening clauses, the reader may give up. For example, the following
sentence can be rewritten so that the dependent clause either precedes or
follows the main sentence.
USE AVOID
If the data are not available in time, The Delegation reserves the right,
the Delegation reserves the right to in the event of the data not being
postpone the workshop. available in time, to postpone
The Delegation reserves the right to the workshop.
postpone the workshop if the data
are not available in time.
© OECD 2007/1.2
Write As a general rule, increase the number of verbs you use and decrease the
with verbs number of nouns in your text. Verbs keep the reader reading.
■ Choose action verbs
Whenever possible, choose strong action verbs over weak verbs (be,
make, hold, have) or prepositional phrases (in, of, for). Action verbs keep
sentences short and dynamic:
USE AVOID
to believe to be of the opinion that
to indicate to be indicative of
to agree to come to an agreement on
to appear to put in an appearance
to question to raise some doubts about
to eliminate in order to eliminate
to own to be in possession of
to provide for the purpose of providing
to analyse to perform an analysis of
to examine to study in depth
to receive to be in receipt of
to discover to make a discovery
to investigate to hold an investigation
to write well to be a good writer
■ Replace noun phrases

For a livelier style, use verbs to replace noun phrases. In each of the
following sentences on the right, the subject is a noun phrase (e.g.
verification of the data, a rise in unemployment) based on a verb. Notice
how much more straightforward the message becomes when a simple
subject-verb construction is used.
USE AVOID
The OECD verifies the data as Verification of the data is carried out
quickly as possible. as quickly as possible by the OECD.
Unemployment rose last month. A rise in unemployment was

recorded last month.
The study intends to… The intention of the study is to…

This paper discusses… This paper’s discussions
concentrate on…
© OECD 2007/1.2
KEEPING IT SHORT AND SIMPLE 33
Use nouns Choose each noun for its efficiency in a sentence.

properly ■ Replace “the fact that”
It can be useful to derive a noun from a verb or adjective when it is succinct
and replaces an awkward the fact that.
USE AVOID
Their involvement in the local The fact that they were involved
community has greatly contributed in the local community has greatly
to their success. contributed to their success.
■ Reduce adjective strings

Nouns can usefully be combined to make new phrases, e.g. government
spending, education policy. However, do not use five nouns when one will
do. It’s road works, not ongoing highway maintenance programme.
■ Reduce prepositional phrases (on, of, in, for, with)
Prepositional phrases contain nouns. Reduce consecutive nouns in
prepositional phrases by using the noun as an adjective or by including the
noun in another sentence:
USE AVOID
The study reviewed regional There was a review of the
development. development of the region.
Prefer the Prefer active voice: it is shorter than passive structures, and if the goal is to
active voice persuade the reader, it is more forceful and convincing. Passive constructions
are common in official and academic prose and owe more to convention
than efficiency.
USE AVOID
The ministry defined the regions… The regions were defined by
the ministry…
The regional authorities submitted The project was submitted by the

the project… regional authorities…
At their meeting, energy ministers At the meeting of energy ministers,

decided to introduce new regulatory the decision was made to introduce
measures. new regulatory measures.
© OECD 2007/1.2
Passive voice is useful, however, and should be kept if it clarifies your

meaning or
• softens the tone:
The methodology was viewed as unconventional.
• enables you to avoid having to say who did the action
(i.e. because that person is irrelevant or obvious from the context):
Higher crime rates have been recorded.
• focuses attention on the object of the action:
Improved communication was hampered.
• helps position old or known information at the start of a sentence or
clause, and new information at the end:
A naturally decentralised system led to the region’s military success.
Ironically this same system was later undermined during the struggle for
economic development.
ORGANISING YOUR CONTENT

ONE OF THE WRITER’S PRIORITIES is to organise content so that the
reader grasps the important information as quickly as possible and then
finds it easy to navigate through the document.
Models Several models exist for setting out information. They can be mixed,
that work matched and applied on any level: overall structure, chapters, paragraphs
or even sentences. Varying your approach helps keep the reader’s
attention.
■ The Inverted Pyramid puts the most important information first
– generally the conclusion or recommendations – and follows it with lesser
information in order of priority; priorities must be established based on
their importance to the reader.
■ Questions and answers work well to feed reader interest throughout
a work.
■ The Problem-Cause-Solution approach, or Situation-Complications/
Development-Resolution, first presents the dilemma, creating sufficient
interest for the reader to read further to understand the causes and
solutions.
■ Chronological Order is valuable in writing historical backgrounds, but is
less effective at attracting a wide readership.
© OECD 2007/1.2
ORGANISING YOUR CONTENT 35
Effective First sentences and first paragraphs (of a section, a chapter or the entire
leads book) are the most important in terms of hooking the reader’s attention.
If you can get people to read the first two or three hundred words of
anything, they’ll probably read on.
A good lead gets to the point – the main subject – quickly. It also gives
enough hard details to let readers know why they should bother reading
further. Seducing works better than reason: make readers inquisitive.
■ Beware of vague, empty words that clog beginnings.
AVOID
This paper is intended to provide…

Before discussing x it is important to define…
In this next section, it is my intention to deal with…
It follows from the foregoing that since the beginning of…
Due to some degree to the fact that it is…
ON OCCASION, such openings may add a conversant quality to heavy texts.

The problem with this kind of “metadiscourse”, however, is that it states
the obvious. If it were not intended or important, presumably you would
not bother to write it.
Conclusions After the beginning, the next most frequently read part is the end. A reader
may skip everything in between to get to the conclusion. Make it clear,
concise and pertinent. And do not simply use the conclusion to summarise
the book or article.
Cohesion To facilitate reader comprehension, group information types together,

and do so on all levels: the whole text, the paragraph and the sentence.
■ Be consistent in your use of tense.
■ Use similar constructions for similar ideas and details.
(The committee responded quickly and enthusiastically,
not the committee responded quickly and in an enthusiastic way).
■ Put the main ideas in the main clauses.
■ Place emphatic words at the end of the sentence; in the middle,
they’ll be swallowed up (The problem must be solved immediately.
not The problem must be immediately solved).
© OECD 2007/1.2
■ Avoid vague references. Vague references occur when the relationship

between words is unclear, particularly between pronouns and the nouns
they refer to. When in doubt, repeat the noun.
The contractors received the initial payment late and never received the
second payment. This delayed the project. (What does “this” refer to? the
late initial payment? the undelivered second payment? a combination of
both payment problems?)
The paragraph Paragraphs are single ideas. Each paragraph should start with the main
idea of the paragraph. Subsequent sentences in the paragraph should
contain details the reader needs. Give new topics new paragraphs.
Transitions Transition words indicate passing of time, addition, contrast or opposition,

comparison or similarity, concession or admission, sequence, result and
summary: and, but, while, or, then, such as, on the other hand, however,
next, therefore, for example, finally, furthermore, consequently, in addition,
nevertheless, meanwhile, accordingly, thus. They are important tools for
clarity and continuity. Use them, but vary their placement in the sentence
in order to avoid repetition.
You must make certain that the relation between one sentence and the
next, and one paragraph and the next, is clear. Often it will be clear without
an explicit transition. But do not take too much for granted; relationships
between sentences may not be as clear to your readers as they are to you.
A WORD OF WARNING: over-elaborate introductions kill the purpose of
the transition. Rather than coax the reader on, they cut off the flow.
USE AVOID
Next, we turn to the problem of In the next section of this report,
noise pollution. it is my intention to deal with the
problem of noise pollution.
Lists Where necessary, use vertical lists to present information in manageable

chunks. Use them to arrange related elements of text in a form that is
easy for the reader to grasp. Be sure that no list contains more than nine
elements. If necessary combine items. Within the lists, impose consistency
in the structure and punctuation. Number or bullet items in a vertical list,
depending on the objective.
© OECD 2007/1.2
ORGANISING YOUR CONTENT 37
Tables Whenever a significant amount of data, especially numerical data, needs

and graphs to be presented systematically, the author should consider creating a table
or graph. The chief purpose of tables is to assemble and present data so
that they can be quickly and clearly understood. Choose a clear table over
lengthy summaries in words. However, if you use a table, don’t summarise
the data in your text: commentary should offer analysis, draw conclusions
or point out trends.
A FEW POINTERS:
• Make tables concise and simple. A series of short tables may be more
useful than one long, complex table.
• Make tables consistent in terminology, abbreviations and format.
• Make tables clear and readable.
• Omit redundant material or superfluous notes.
• Choose pertinent, short and clear titles.
• Explain abbreviations.
• Always give the source(s) of the data.
Where possible, choose a good graph over a clear table. As with tables,
graphs need to be instantly understandable and convey information that
will be useful to the reader. Ask yourself these questions:
• Is it pertinent?
• Does the presentation really benefit the information?
As with tables, always give the source(s) of the data.
Boxes Boxes allow you to present ancillary information, such as case studies or
additional details. This tool also allows you to present related information
that complements the main theme. Boxes should behave like small articles,
with their own beginning, middle and end.
© OECD 2007/1.2
FINAL CHECKLIST
All writing requires revision, and usually multiple revisions.
To be thorough, go through three steps:
Step One
Critically and objectively read the text, placing yourself in the reader’s
position. Ask the following questions:
• What am I trying to say?
• Have I said it?
• Is it clear to someone encountering the subject for the first time?
Step Two
Simplify style and make the text more readable and effective.
Ask yourself:
• Could I put it more succinctly?
• Is every word necessary?
• What can be deleted without loss of meaning or emphasis?
• Can I replace jargon with plain words?
• Will readers understand the technical vocabulary used?
• Could I use stronger, action verbs?
• Do the passives clarify my meaning or would an active form be better?
• Can I turn negative structures into positive ones?
• Can I shorten and/or vary sentence length?
• Are the leads sharp enough?
• Are there too many lists breaking up and complicating the text?
• Could a table or graph be useful?
• Can I reduce cross-references?
Step Three
Do a final reading for spelling and typographical consistency.
NOTE: Microsoft WordTM grammar and spell check function can provide
“readability” information. It tells you the average number of sentences
per paragraph, the average number of words per sentence and the
percentage of passive sentences. Although this tool will not ensure
that you write any better than you already do, it can provide interesting
information.
Nothing, however, is a better test than to submit your document for
comment to someone outside your specific field of expertise.
© OECD 2007/1.2
39
3 RULES AND
CONVENTIONS
40 ABBREVIATIONS
42 BIBLIOGRAPHIES, REFERENCES AND SOURCES
50 BREAKS IN SENTENCES AND WORDS
51 CAPITALISATION
53 COUNTRY NAMES, CODES AND CURRENCIES
58 DATES AND TIME
59 ELECTRONIC ADDRESSES
59 EQUATIONS
60 FOOTNOTES AND ENDNOTES
61 FOREIGN WORDS AND EXPRESSIONS
62 GENDER SENSITIVE LANGUAGE
63 GEOGRAPHIC AND ECONOMIC GROUPINGS
64 HYPHENATION
66 INDEXES
67 INTERNATIONAL ORGANISATIONS
68 ITALIC AND ROMAN TYPE
68 NUMBERS
69 PERCENTAGES
70 PUNCTUATION
76 QUOTATIONS
77 SPACES (HARD)
77 SPELLING
40 RULES AND CONVENTIONS
ABBREVIATIONS
See also: KEEP THEM TO AN ABSOLUTE MINIMUM in the body of your text.
Country names, They are more appropriate in notes, source lines, tables, etc. Some
codes and abbreviations are determined by international agreement (most notably
currencies,
units of measure), others by usage (names, courtesy titles, compass
p. 53
points, awards and distinctions, etc.).
International
organisations, Technical texts in which many abbreviations occur should carry a list of the
p. 67 abbreviations, with their explanations, after the Table of Contents; this list
may be combined with a glossary of technical terms.
Types of ■ The first letter(s) of a word or series of words:

abbreviations F = Fahrenheit, t = tonne, p.m. = post meridian (after noon),
i.e. = id est (that is to say).
■ More than one letter from a word or series of words:

etc. = et cetera, Mr. = Mister, kWh = kilowatt hour.
■ Acronyms:
UN = United Nations, WHO = World Health Organization.
Spell out an acronym in full the first time you use it, putting the abbreviation
in parentheses after it. Thereafter, use the short form only, and guard
against overusing it:
The action was by order of the Federal Communications Commission
(FCC). The Commission’s decision was unexpected. The FCC also sued
Microsoft Network.
NOTE that for all three types of abbreviations, the following guidelines apply:
• Minimise punctuation: IMF, rather than I.M.F.
• Punctuate only:
– to avoid confusion , a.m. rather than am;
– where generally customary, i.e. rather than ie.
■ A combination of truncated words:
Benelux = Belgium, Netherlands, Luxembourg.
© OECD 2007/1.2
ABBREVIATIONS 41
Units of bn billion
measure m million
km kilometre
m metre
NOTE that the SI (Système International
km2 square kilometre
d'Unités) prefers to use km2 to hectare.
a area (1 a = 100 m2)
t tonne
kg kilogram
NOTE that this is the spelling preferred by
g gram
the SI.
µg microgram
lb pound
hl hectolitre
dal decalitre
NOTE that this is an SI-approved alternative
L litre to the more official lower-case “l”, too easily
On a QWERTY misread as the numeral 1.
keyboard, the dl decilitre
degree sign
can be obtained
oz ounce
by typing °C degree Celsius
Alt + 248 °F degree Fahrenheit
km/h kilometres per hour
mph miles per hour
W watt
kWh kilowatt-hour
Bq becquerel (unit of radioactivity)
NOTE that these should always be preceded by a hard space.
© OECD 2007/1.2
Other e.g. for example

common
etc. et cetera NOTE that you should not use etc. to end a series
abbreviations
beginning with such as, for example, including.
i.e. that is to say
p. page
pp. pages
Vol. Volume
See also:
Country names, No. Number
codes and cf. compare NOTE that this is not a synonym for “see”.
currencies, p. 53
International
NB nota bene
organisations, et al. and others NOTE the punctuation.
p. 67
CO2 carbon dioxide
Italic and
roman type,
p. 68 NOTE that all Latin abbreviations should be in italics, except etc. and NB.
BIBLIOGRAPHIES, REFERENCES AND SOURCES

AS A MAJORITY OF THE ONLINE VERSIONS of OECD materials are
published by chapter, bibliographies or references for each chapter should
appear at the end of that chapter rather than at the end of the book. A
reference list is a complete list of works cited in the text, while a bibliography
is a complete list of works cited in the text as well as additional works used
as background information for the text.
References for tables and graphs should appear below the table or graph
as well as in the references and bibliography. Please see also the section
“Sources of graphs and tables”.
Four golden rules
1. There are two reasons for creating a bibliography:
• to help the reader access the material you have referenced;
• to prove you have researched your topic.
2. Consistency counts.
3. Citing your sources while hot in your hands will save time.
4. Citations do not belong in footnotes.
© OECD 2007/1.2
BIBLIOGRAPHIES, REFERENCES AND SOURCES 43
There are two different systems for presenting the references in the text
for a bibliography; one is numerical (the numbered system), the other
is alphabetical (the Harvard system). The OECD uses the alphabetical
(Harvard) system.
In the Harvard system, references are cited in the text using the author’s
surname and year of publication between brackets: (Barrett, 1991).
When the author’s name is mentioned in the text, only the publication year
should be cited in brackets.
“Studies undertaken by Haber and Haber (1964) found that...”
Where several works are referred to, (Barrett, 1991; Smith, 1996a, 1996b;
each entry is separated by Jones, 2000).
a semicolon:
Works by the same author are listed Barrett, A. (1991)

in the bibliography in ascending Barrett, A. (1992)
chronological order (1998, 1999, 2000):
Where there are two or more Barrett (1991a)

publications by a same author Barrett (1991b)
and the years of publication are
the same, a lower-case “a” should
feature after the date in the first
entry, a “b” in the second, and
so on. In the bibliography, the
publications are listed in the order in
which they appear in the text.
The bibliography should be printed in Erlandsen, E. and F.R. Forsund (1999a)

alphabetical order, according to the Erlandsen, E. and F.R. Forsund (1999b)
authors’ names: Erlandsen, E., F.R. Forsund and
K.O. Kalhagen (1998)
Erlandsen, E. and S.A.C. Kittelsen
(1998)
In the case of names beginning with Plas, Bruno van den… should be
“de”, “von” or “van”, the particle placed at “P”.
should follow the first name and the
alphabetical reference should be the last
name rather than “de”, “von” or “van”:
Where the reference is to the editor Hirst, P.Q. and J. Zeitlin (eds.) (1988),
of a work, the name should be Reversing Industrial Decline? Industrial
followed by (ed.) or (eds.): Structure and Policy in Britain and
Her Competitors, Berg, Oxford.
© OECD 2007/1.2
Where the author is an institution UNEP (United Nations Environment

referred to by its acronym, spell out Programme) (1999), Global
the full title in the first reference (in Environmental Outlook 2000
brackets), and thereafter use the (Geo-2000), Earthscan Publications
acronym only: Ltd., London.
UNEP (2000), Global Environmental

Outlook 2001 (Geo-2001), Earthscan
Publications Ltd., London.
Where the author is also the OECD (1994), Farm Employment

publisher, the name should be and Economic Adjustment in OECD
repeated: Countries, OECD, Paris, pp. 167-192.
IEA (1999), World Energy Outlook,
OECD/IEA, Paris.
See also: For convenience, the usual Buigues, P. (1998), “Les enjeux
Abbreviations, abbreviations should be used: p., sectoriels du marché intérieur”, Revue
p. 40 cont., Vol., No., etc. Any explanatory d’économie industrielle, No. 45,
information such as the publishing monthly, Brussels.
frequency, the place of publication,
etc., should be given in English, even
if the publication is only available in
another language:
Citation of a The following order should be adopted:

complete work • author’s surname, comma, initial(s) or first name
• year of publication (in parentheses)
• title of the work (in italics, capital letters for major words, i.e. do not
capitalise definite articles, indefinite articles, auxiliaries, conjunctions
and prepositions unless they are the first word of the title) and, where
appropriate, publication number
• publisher; place of publication; relevant pages (if appropriate).
Desrochers, P. (2000), Eco-Industrial Parks: The Case for Private Planning,
Political Economy Research Center, Bozeman, Montana.
© OECD 2007/1.2
Second and subsequent names Hodges, R., D. Whitehouse and

should be presented as shown in P. Desrochers (1998), Mohammed,
the example, i.e. initial or first name, Charlemagne and the Origins of
followed by surname. Europe, Duckworth, London.
For more than three authors, just cite Nicoletti, G., et al. (2001), “Product
the first name followed by et al. and Labour Market Interactions in
OECD Countries”, OECD Economics
Department Working Papers,
No. 312, OECD, Paris.
Cite a “forthcoming” publication in Bartelsman, E., A. Bassanini,

the following way: J. Haltiwanger (2003), “The Spread
of ICT and Productivity Growth: Is
Europe Really Lagging Behind in
the New Economy?” in D. Cohen,
P. Garibaldi and S. Scarpetta (eds.),
The ICT Revolution: Productivity
Differences and the Digital Divide,
Fondazione Rodolfo Debenedetti,
forthcoming.
Citation of The following order should be adopted:

part of a work
• author’s surname, comma, initial(s) or first name
• title of the contribution, article or conference paper (within double
quotation marks, capital letters for major words)
• title of the work (in italics, capital letters for major words); where
appropriate the number of the edition
• publisher; place of publication; relevant pages (if appropriate)
Adams, Jan (1997), “Globalisation, Trade and the Environment”, Globalisation
and the Environment: Preliminary Perspectives, OECD, Paris, pp. 179-198.
Keeble, D. (1992), “High-technology Industry and the Restructuring of the UK
Space Economy”, in P. Townroe and R. Martin (eds.), Regional Development in
the 1990s: The UK in Transition, Jessica Kingsley, London.
Guellec, D. and B. van Pottelsberghe (2000), “The Impact of Public R&D
Expenditure on Business R&D”, OECD Science, Technology and Industry
Working Papers 2000/4, OECD, Paris.
© OECD 2007/1.2

a journal or • author’s surname, initial(s) or first name followed by a comma
periodical • year of publication (in parentheses)
• title of the article (within double quotation marks, capital letters
for major words)
• title of the journal or periodical (in italics, capital letters for major words)
• volume number, issue number, periodicity
• publisher, place of publication, relevant pages (if appropriate)
Bandrés, E. and A. Cuenca (1999), “Transfers in Spanish State Retirement
Pensions”, Fiscal Studies, Vol. 20, No. 2, The Institute for Fiscal Studies,
Madrid, pp. 205-219.
OECD (2003), OECD Economic Outlook, Vol. 2003/1, No. 73, OECD, Paris.
OECD (2003), OECD Economic Surveys: Canada, Vol. 2003/14, OECD, Paris.
Citation of one For books which have a unique title and a series title, the following order
of a series should be adopted:
• author’s surname, initial(s) or first name followed by a comma
• title of the chapter or article if appropriate (within double quotation
marks, capital letters for major words)
• title of the book (in italics, capital letters for major words)
• title of the series (no italics, capital letters for major words)
• publisher, place of publication, relevant pages (if appropriate)
OECD (2003), Networks of Innovation: Towards New Models for Managing
Schools and Systems, Schooling for Tomorrow, OECD, Paris.
OECD (2000), Tax Burdens: Alternative Measures, OECD Tax Policy Studies,
No. 2, OECD, Paris.
© OECD 2007/1.2

unpublished • author’s surname, comma, initial(s) or first name
material
• year (in parentheses)
• title of the work (within double quotation marks, capital letters for major
words) and, where appropriate, publication number
• description of the work (e.g. conference paper, thesis)
• department of the institution (if appropriate), institution, city and, for
conference papers, the day/month that the paper was presented
See also: Duarte, M. and A. Wolman (2002), “Regional Inflation in Currency Unions:
Internet Fiscal Policy versus Fundamentals”, paper presented at the International
references, p. 48 Research Forum on Monetary Policy, European Central Bank, Frankfurt, 6 July.
Kirkland, J. (1988), “Lay Pressure Groups in the Local Education System:
A Study of Two English Boroughs”, PhD Thesis, Brunel University, Uxbridge,
Middlesex.
NOTE that you should avoid citing documents that are not available to the
public. If you do cite an unpublished or informally published document,
provide as much detail as possible to assist the reader to locate it. For
OECD documents, if the author’s name is not stated explicitly, the author
should be indicated as “OECD”.
OECD (1997), “Internet Traffic Exchange and the Development of End-to-end
International Telecommunication Competition”, internal working document,
Directorate of Science, Technology and Industry, OECD, Paris.
To reference a work that has been submitted for publication but is not yet
published, the following descriptions should be added to the reference,
according to the status of the submitted work:
• (submitted) for a work that has been submitted for publication (but not
yet accepted)
• (forthcoming) for a work that will be published within one year
Where appropriate, the reference should indicate in which journal the
article will be published.
The in-text reference should provide the author’s surname and one of the
terms above:
(Rimmele, submitted)
The reference list should show the source as below:
Rimmele, Ulrike, et al. (submitted), “Blunted stress reactivity of elite
sportsmen to mental stress”, Psychosomatic Medicine.
© OECD 2007/1.2
References For titles, if you have the translated reference information in English or
in a French, provide it in round brackets as shown:
language Askildsen, J.E., K.R. Brekke, F.R. Førsund and K.O. Kalhagen (1999),
other than “Effektivitet, ressursbruk og konkurranseutsetting I kommunesektoren: En
English or gjennomgang av empiriske studier” (Effectiveness, Resource Allocation and
French Competition in the Municipal Sector: A Synopsis of Empirical Studies), SNF
Report No. 4/99, SNF, Oslo.
For references in which the name of the publishing institution is translated

into other languages, use the appropriate translation, if available, followed
by its original name, as shown:
ECLAC (CEPAL) (2003a), Pobreza y Vulnerabilidad Social: Mercado de Trabajo
e Inversión Social en el Istmo Cen troamericano a Inicios del Milenio, Sede
Subregional de la CEPAL en México, LC/MEX/L.586.
(ECLAC: Economic Commission for Latin America and the Caribbean; CEPAL:
Comisión Económica para América Latina y el Caribe)
This applies also to in-text references.
“An ECLAC (CEPAL) study estimated that from 1990-2000, for every 100 new
jobs that were created in Central America only 30 were formal...”
Internet When providing Internet addresses, we suggest deleting “http://” (“http”

references stands for hyper text transfer protocol) because this protocol is nowadays
implied. Of course, if another protocol is used (“ftp” or others), it must be
kept. And if there is no “www” in the electronic address, then the “http://”
should be kept. Cite just enough of the electronic address to allow the
reader to access the reference. Do not cite several lines of Internet code.
Eriksen, S. (1997), Public Administration Reform: The Case of Norway,
www.statskonsult.no/aktuelt/historie/enotat1/index.htm.
European Commission (2002), “Commission’s Action Plan for Skills
and Mobility”, COM(2002)72 final,
http://europa.eu.int/comm/employment_social/news/2002/feb/ap_en.pdf.
Kelley, E. and J. Hurst (2006), «Health Care Quality Indicators Project:
Conceptual Framework Paper», OECD Health Working Papers, No. 23, OECD,
Paris, http://dx.doi.org/10.1787/440134737301.
Fjaerly E. and R. Aaberge (1999), “Tax Reforms, Dividend Policy and Trends
in Income Inequality”, Discussion Papers No. 284, Statistics Norway,
Research Department, ftp://ftp.ssb.no/pub/publikasjoner/dp284.pdf.
NOTE that “ftp” is the acronym for file transfer protocol. It permits files to be
downloaded or uploaded faster, but you must have an ftp server to use it.
© OECD 2007/1.2
See also: Avoid citing most undated material. However, if the document is from
Electronic a prestigious organisation, first attempt to contact the organisation to
addresses, p. 59 establish the date. If you do not succeed, use the abbreviation “n.d.” in
place of the year and include the date that you accessed the information.
European Commission (n.d.), “First Report on the Application of the Principle
of Mutual Recognition in Product and Services Markets”, Working Document
from the Services of the Commission,
http://europa.eu.int/comm/internal_market/en/goods/mrrapport_en.pdf,
accessed 30 July 2003.
If you reference a general Internet site, it is also a good idea to include the
date of access.
UK Government Department for Education and Skills (2003), SureStart
website, www.surestart.gov.uk, accessed 12 September 2003.
Sources of Always cite the complete source.

graphs and
If the source is non-OECD material, provide the full bibliographic
tables
information as below.
Barenstein, E. (1994), Overcoming Fuzzy Governance in Bangladesh, University
Press Ltd., Dhaka.
NOTE If the figures presented in the graph or table come from calculations
based on other data, clarify this in the source field:
Author’s calculations based on…
If the source is clearly identified OECD material, you must again provide the
full bibliographic information as you would for non-OECD material.
OECD (2006), OECD Economic Outlook, No. 78, Vol. 2005/2, OECD, Paris.
OECD (2004), STAN Structural Analysis Databases, 2003 Edition (CD-ROM),

OECD, Paris.
Do not cite simply “OECD” as the source for the data. The mention
“Source: OECD” must not be used.
If the data comes from OECD work that is not accessible to the general
public and is published for the first time in the work at hand, the publication
is the source for the data. Thus, a source should not be given below the
graph or table (as it would be the title of the publication).
NOTE that several OECD databases are not accessible to the general public.
© OECD 2007/1.2
BREAKS IN SENTENCES AND WORDS

Use of spaces In this section, the slash (/) means a break or division is allowed, while the
between hash or number sign (#) means a hard space is required.
words
Use a “hard” (command) space:
between a person’s title and his or her Mr.#Smith Dr.#Jones

name:
See also: between a numeral and the unit or 500#metre 37#firms

Spaces (hard), other word accompanying it: page#10 19th#century
p. 77 USD#10#million
in the numerals themselves if they are 20#000#Cornishmen

made up of four or more digits:
between the day and month (but not 15#January/2003

month and year) in a date:
in country names: United#States
in currencies: EUR#50 USD#10#million
in units of measurement: 580#kg 215#cm

42#hl 10#°C
Other examples: e.g.#[text] i.e.#[text]

[text],#etc. et#al.
op.#cit. ex#post
ex#ante US#government
EU/Parliament
NOTE that hard spaces are often used erroneously. The following examples
show the correct usage (where # represents a hard space, and / a normal
space):
A/new/day MacAdams,#G.,/(2000) the/embassy,#etc.
Division To minimise inconvenience to the reader, wherever possible avoid splitting

of words words. Where economics or page design oblige you to use end-of-line
hyphenation, you can generally trust the hyphenation dictionary in Word™.
See also: Make sure it is set not to hyphenate all-capital abbreviations.
Hyphenation,
p. 64
© OECD 2007/1.2
CAPITALISATION 51
CAPITALISATION
OECD TEXTS are too often characterised by an overuse of initial capital
letters. This distracts readers and diminishes the effectiveness of properly
used capitals.
Use capitals Use initial capitals for the following:

■ The first word of a sentence.
See also: ■ Proper nouns (names of persons, places, organisations, nationalities,
Abbreviations, languages).
p. 40
Country names,
■ Major historical events/periods
codes and the Reformation, the French Revolution, the Renaissance,
currencies, World War-II, the Second World War.
p. 53
Hyphenation, ■ Internet terms.
p. 64 Internet, Internet site but web, website, web manager.
■ The first letters of all words in titles and subtitles of publications and
documents, except for definite and indefinite articles, conjunctions,
prepositions and auxiliaries.
NOTE 1 Where a hyphen is used to turn two or more words into an adjectival
phrase (e.g. “medium-term outlook”) each substantial word is capitalised
(Medium-Term Outlook). Where a hyphen is used as part of a single word
(e.g. “co-operation”), the first letter after the hyphen should not be capitalised
(Co-operation).
NOTE 2 Titles at part and chapter level can be either in title case (initial capitals
for all words) or in sentence case (initial capital on the first word only). Choose
one option and be consistent throughout the text. Titles and headings within a
chapter should be written in sentence case.
■ Terms referring to the OECD:

Council, Organisation, Permanent Representative, Secretary-General
(note the hyphen).
■ Terms referring to specific acts or events, but not terms used generically:
• Act (of a legislative body or the OECD Council)
The 1965 Road Act, but The act was passed.
• Bill (legislative)
The Privatisation Bill, but A controversial bill.
© OECD 2007/1.2
• Decision
The OECD Council Decision on…, but The Council was asked to take a
number of decisions.
• Declaration
The Ministerial Declaration on the Protection of Privacy of Global Networks,
but In adopting this declaration, OECD governments reaffirmed their
commitment.
• Guidelines
OECD Guidelines on the Protection of Privacy, but This led to a set of
guidelines.
• Ministerial (referring to meetings of the Council at Ministerial level)
The last Ministerial Council meeting ended in agreement, but The OECD
Council meets at ministerial level once a year.
• Resolution
The Gas Resolution, but A resolution was adopted.
Do not use Use lower-case letters in the following instances:

capitals ■ To simplify and unify the spelling of “member”, it is now written
in lower case:
OECD member countries and non-member economies.
NOTE that you should avoid using “OECD governments”. It is preferable to
use OECD member countries.
■ Before abbreviations when spelling out a term that is descriptive rather
than a proper noun. In the case of LPG, for instance, don’t capitalise
the phrase when you spell it out in full on first reference. Follow normal
capitalisation rules:
liquefied petroleum gas (LPG), Greenwich mean time (GMT),
member of parliament (MP).
■ For the following words, when not part of a proper name or title, or
when used in the plural or as adjectives:
administration
ambassador
chair/chairperson
committee (expert group, working party, etc.)
communiqué
conference
delegate
document
© OECD 2007/1.2
COUNTRY NAMES, CODES AND CURRENCIES 53
government (the government of France)

king (duke, cardinal, bishop, etc.)
law
mandate
minister (Minister of Finance John Doe, but the minister resigned)
party
president
professor
programme
state (the apparatus of government)
■ In references to a document’s annex(es), chapter(s), figure(s), etc., unless

followed by a number:
Chapter 6, but the chapter on trade restrictions.
■ For “e-words”:
e-mail, e-commerce, e-government.
■ For definite articles that are not formally part of a name:

The Economist, but the International Herald Tribune.
■ For compass directions that are descriptive rather than part of a name:
South Africa (the country), but southern Africa (the region).
■ For the names of seasons.

NOTE that as some OECD member countries are in the southern
hemisphere, pay careful attention to the use of seasons.
A reference to “the summer” when discussing, say, energy use for air
conditioning will be clear to Canadians and New Zealanders alike. But “the
spring of 1998” is only equivalent to “roughly the second quarter of 1998” in
the northern hemisphere.
COUNTRY NAMES, CODES AND CURRENCIES

TO MAKE OECD DOCUMENTS MORE ACCESSIBLE to outside
readers, the Organisation has adopted the International Organization
for Standardization (ISO) codes for country names and currencies.
These codes are now widely used both within and outside international
organisations. Unfortunately, ISO does not maintain the information so
there are two distinct sites: one for country codes and another for currency
codes. For OECD member countries, the information is summarised in a
table in this section.
© OECD 2007/1.2
NOTE that the old abbreviations may be used if you are working with
existing documents that use them throughout. However, never mix ISO
codes and the old OECD or IMF abbreviations in the same document.
See also:
ISO Country Country codes (ISO Alpha-3) – The three-letter ISO country codes are
and Currency maintained by the United Nations Statistics Division.
Code table, p. 55
Country currency codes (ISO 4217:1995) – The ISO currency codes are
maintained by BSI. This link is to the BSI page where you can download a
recent list of the currency codes in Word™ format.
When referring to an ISO currency code that is not common knowledge,
treat it as an acronym by writing the ISO code in full when first introduced
into the text.
KGS 5 million (Kyrgyz Republic soms)
LTL 600 000 (Lithuanian litai)
THB 25 000 (Thai baht)
The euro ■ Use “euro area”, rather than “euro zone”, when referring to the
12 countries belonging to the European Economic and Monetary Union.
See also: ■ The unit of currency is the euro (plural = euros; currency code = EUR).
Numbers, p. 68
Non-member Chinese Taipei and Hong Kong, China are non-member economies, not
economies non-member countries, as a result of an official agreement with China that
forms the basis of OECD-China relations.
■ Refer to “non-members” or “non-member economies” unless a specific
list of countries is provided and it is clear that neither Hong Kong, China
nor Chinese Taipei is on the list (in which case “non-member countries”
can be used).
■ In country lists which include Hong Kong, China, use semicolons as
separators, i.e.-China; France; Hong Kong, China; Spain.
■ Hong Kong, China and Chinese Taipei are the only denominations to
be used and no shortening is allowed.
■ In alphabetical lists, Chinese Taipei is placed at “T” and Hong Kong,
China is placed at “H”.
© OECD 2007/1.2
ISO codes for COUNTRY/AREA CURRENCY CURRENCY CURRENCY

Code Name Singular Plural Code
OECD member
countries AUS Australia dollar dollars AUD
AUT Austria 1
euro euros EUR
BEL Belgium1 euro euros EUR
CAN Canada dollar dollars CAD
CZE Czech Republic koruna koruny CZK
DNK Denmark krone kroner DKK
FIN Finland1 euro euros EUR
FRA France 1
euro euros EUR
DEU Germany1 euro euros EUR
GRC Greece1 euro euros EUR
HUN Hungary forint forints HUF
ISL Iceland króna krónur ISK
IRL Ireland1 euro euros EUR
ITA Italy1 euro euros EUR
JPN Japan yen yen JPY
KOR Korea won wons KRW
LUX Luxembourg 1
euro euros EUR
MEX Mexico peso pesos MXN
NLD Netherlands1 euro euros EUR
NZL New Zealand dollar dollars NZD
NOR Norway krone kroner NOK
POL Poland zloty zlotys PLN
PRT Portugal 1
euro euros EUR
SVK Slovak Republic koruna koruny SKK
ESP Spain1 euro euros EUR
SWE Sweden krona kronor SEK
CHE Switzerland franc francs CHF
TUR Turkey lira liras TRY
GBR United Kingdom pound pounds GBP
USA United States dollar dollars USD
EMU Euro area2 euro euros EUR
1. The euro became the legal tender in these countries on 1 January 1999. The cash
changeover occurred on 1 January 2002. The table below lists the former currencies.
2. No ISO code exists for the euro area or the currency, but the codes shown above are those
most commonly used.
© OECD 2007/1.2
Euro area COUNTRY/AREA CURRENCY CURRENCY CURRENCY

former
currencies AUT Austria schilling schillings ATS
BEL Belgium franc francs BEF
FIN Finland markka markkaa FIM
FRA France franc francs FRF
DEU Germany deutschmark deutschmarks DEM
GRC Greece drachma drachmas GRD
IRL Ireland Irish pound Irish pounds IEP
ITA Italy lira lire ITL
LUX Luxembourg franc francs LUF
NLD Netherlands guilder guilders NLG
PRT Portugal escudo escudos PTE
ESP Spain peseta pesetas ESP

non-member Code Name Singular Plural Code
economies ALB Albania lek leks (or leke) ALL
ARG Argentina Argentine peso Argentine pesos ARS
ARM Armenia dram drams AMD
AZE Azerbaijan Azerbaijanian manat Azerbaijanian manats AZM
BLR Belarus Belarussian ruble Belarussian rubles BYR
BIH Bosnia and convertible mark convertible marks BAM
Herzegovina
BRA Brazil Brazilian real Brazilian reals BRL
BGR Bulgaria lev levs BGN
CHL Chile Chilean peso Chilean pesos CLP
CHN China Yuan renminbi Yuan renminbi CNY
HRV Croatia Croatian kuna Croatian kuna HRK
EGY Egypt Egyptian pound Egyptian pounds EGP
EST Estonia Estonian kroon Estonian krooni EEK
MKD Former Yugoslav Macedonian denar Macedonian denars MKD
Republic of
Macedonia
(FYROM)
GEO Georgia lari lari GEL
HKG Hong Kong, China Hong Kong dollar Hong Kong dollars HKD
IND India Indian rupee Indian rupees INR
© OECD 2007/1.2

non-member
economies IDN Indonesia rupiah rupiahs IDR
(continued) ISR Israel new Israeli sheqel new Israeli sheqels ILS
KAZ Kazakhstan tenge tenge KZT
KGZ Kyrgyz Republic som soms KGS
LVA Latvia Latvian lat lats LVL
LTU Lithuania Lithuanian litas Lithuanian litai LTL
MYS Malaysia Malaysian ringgit Malaysian ringgits MYR
MDA Moldova Moldovan leu Moldovan lei MDL
MNG Mongolia tugrik tugriks MNT
MNE Montenegro euro euros EUR
PHL Philippines Philippine peso Philippine pesos PHP
ROU Romania leu lei RON
RUS Russian new Russian ruble new Russian rubles RUB
Federation
SRB Serbia dinar dinars RSD
SGP Singapore Singapore dollar Singapore dollars SGD
SVN Slovenia tolar tolars SIT
ZAF South Africa rand rand ZAR
TWN Chinese Taipei new Taiwan dollar new Taiwan dollars TWD
THA Thailand baht baht THB
TKM Turkmenistan Turkmen manat Turkmen manats TMM
UKR Ukraine hryvnia hryvnia UAH
UZB Uzbekistan Uzbekistan som Uzbekistan soms UZS
VEN Venezuela bolívar bolívares VEB
VNM Viet Nam dong dong VND
© OECD 2007/1.2
DATES AND TIME

Dates ■ Always write dates in the following order, with no commas:
day, month (spell out in full), year
15 April 1998.
See also: Reminder: 15#January/2003, 1#March/2015 (where # is a hard space and / is a
Breaks
normal space).
in sentences and
words, p. 50 ■ Avoid starting a sentence with a year (or other figure), but if you have to do
so, it must be spelled out:
Nineteen ninety-eight was not a leap year.
Twenty years had passed.
Ages, A person’s age or a century may be expressed in figures:

centuries she was 20; the 18th century; an 18-year-old; 20th-century writers.
Seasons Avoid reference to seasons, unless the text relates specifically to the
weather. “The spring of 1998” does not mean the same period in all
OECD member countries; however, the second quarter of 1998 applies in
both the northern and southern hemispheres.
NOTE that you should use “autumn” rather than “fall”.
Time ■ Use figures for decades:

the 1990s (no apostrophe).
See also: ■ In OECD texts, a period of two or more years is expressed thus:
Use of spaces
2001-03.
between words,
p. 50 NOTE the hyphen and the fact that the second “20” has been omitted. This is
usually taken to mean “from the start of 2001 to the end of 2003”; however,
because readers unfamiliar with that convention may read 2001-03 as two
years rather than three, try to specify elsewhere the number of years
covered:
The 1995-98 average was 8 trillion bushels a day although output dropped at
the end of the four-year period.
■ It is not necessary to say “the period 199X-9X”:

Prices were stable over 1990-97, but rose moderately in 1998-2001.
■ To indicate a period overlapping two calendar years, such as a fiscal,

marketing or academic year, use a slash:
1998/99.
© OECD 2007/1.2
ELECTRONIC ADDRESSES 59
ELECTRONIC ADDRESSES
See also: DATA CONCERNING ELECTRONIC MAIL are keyed in a regular mode.
Internet Because WordTM recognises it as an electronic address, it automatically
references,
puts it in blue and underlines it. During the typesetting stage this will be
p. 48
automatically translated into italics. Therefore you do not need to italicise
Punctuation,
p. 70 Internet addresses in the manuscript.
Electronic mail addresses are presented in the following way:
E-mail (or e-mail), followed by a colon:
E-mail: first name.surname@oecd.org.
NOTE that the “m” in “e-mail” is never capitalised.
The protocol for most Internet addresses being http://, it is not necessary
to use it in the Internet address. However, www should be kept:
www.euroinfo.hu/index.htm.
If there is no www. in the electronic address, then the http:// should be kept:
http://europa.eu.int.
Protocols other than http:// should be spelled out:
ftp://ftp.ssb.no/pub/publikasjoner/dp284.pdf.
Internet addresses that appear on the front or back covers of publications
should always appear in bold and italics. In the text the Internet
address should not be bold. If the Internet address comes at the end
of the sentence it should always be followed by a full stop. Do not use
parentheses.
The database is available on line at www.SourceOECD.org.
NOTE that the full stop is not bold.
EQUATIONS
Refer to the ITN Knowledge Base section on “equations”.
© OECD 2007/1.2
FOOTNOTES AND ENDNOTES

REFERENCES TO NOTES should appear at the end of the chapter
rather than at the end of the book because the majority of OECD work
is published on line by chapter. Footnotes and endnotes can take the
following forms:
■ If the document has a number of notes, number them consecutively
using figures in a lower case superscript with a space after the footnote
reference:
“… for the 30 OECD countries16 and a number of other non-member
economies.”
■ Where there are only one or two note references, asterisk signs (*) may
be used and the corresponding footnotes should appear at the bottom of
the page.
■ References to footnotes should follow all punctuation marks and usually
be placed at the end of a sentence unless referring only to a part of that
sentence.
“… by about one-third over the last 30 years.”2
Except for tables, boxes and figures, always use the footnote/endnote
function to insert notes. Do not use the footnote/endnote function to insert
bibliographic references (these should appear between parentheses in
the text).
For camera-ready publications, group endnotes at the end of the chapter
and number them continuously (starting from 1 at the beginning of each
new chapter). If a chapter contains one or several annexes, the chapter
notes should appear at the end of the chapter and the annex notes at the
end of each annex. (For typeset publications, endnotes can be left at the
end of the volume; PAC Production will place them at the end of chapters.)
Footnotes are generally numbered by page and placed at the foot of
the corresponding page in smaller characters than the body of the text,
separated from the text by a short line and a line space.
NOTE that references are always composed in roman typeface (even where
the text is in italics or bold).
© OECD 2007/1.2
FOREIGN WORDS AND EXPRESSIONS 61
Notes in Notes in tables, boxes and figures are inserted as simple superscripted
tables, boxes numerals.
and figures
■ In Excel® tables, a very narrow column should be added in which the
note reference is inserted.
■ Exceptionally, a lower-case superscript letter may be used in tables with
figures in very small print, so as to avoid errors and confusion.
FOREIGN WORDS AND EXPRESSIONS

AVOID USING FOREIGN WORDS and expressions unless there is no
English alternative. Where the use of foreign words or expressions is
unavoidable ensure that they appear in italics.
Some alternative English expressions appear below.
USE AVOID
from the beginning ab initio

according to the value ad valorem
other things being equal ceteris paribus
compare cf. (conferre)
small amounts de minimis
as a whole en bloc
by virtue of the office held ex officio
in its original situation in situ
among other things inter alia
by the mere fact ipso facto
strict sense sensu stricti
beyond one’s authority ultra vires
in relation to vis-à-vis
© OECD 2007/1.2
GENDER SENSITIVE LANGUAGE

GENDER SENSITIVE LANGUAGE should replace the traditional usage of
masculine pronouns and nouns that refer to both men and women. If you
vary the following hints, you should not have to sacrifice style or brevity in
your text.
Gender The following are hints for removing gender pronouns when referring to a
pronouns hypothetical person or to people in general:
USE AVOID
Use the plural. A manager should discuss changes

Managers should discuss changes with his staff.
with their staff.
Use the second person. A manager should discuss changes

Discuss changes with your staff. with his staff.
Replace the pronoun with “an”, The staff member should submit his
“a” or “the”. request promptly.
The staff member should submit the
request promptly.
Delete the pronoun. A manager must stimulate his staff.

A manager must stimulate staff.
Add the female. The consultant should ask his

The consultant should ask his or supervisor to sign the form.
her supervisor to sign the form.
NOTE that you can also place the

female pronoun first (she or he and
her or his).
Repeat the noun. The manager or his deputy will

The manager or the manager’s approve the request.
deputy will approve the request.
NOTE that repeating the noun can

become monotonous, so do not
use this option exclusively.
© OECD 2007/1.2
GEOGRAPHIC AND ECONOMIC GROUPINGS 63
Gender in Women are now in jobs that were formerly filled by men only. We must
job titles and reflect this fact in our language. Below are examples of how gender can be
other words removed from job titles, adjectives and other words.
USE AVOID
chair, chairperson chairman

person, people man
staff-hours man-hours
artificial, synthetic man-made
staffing, work force manpower
police officer policeman
sales person, sales representative salesman
service technician serviceman
worker workman
GEOGRAPHIC AND ECONOMIC GROUPINGS

The following are the main geographic and economic groupings used in
OECD publications:
ACP African Caribbean and Pacific Countries
APEC Asia Pacific Economic Co-operation
ASEAN Association of South-east Asian Nations
Asia and Pacific Includes Australia, Japan, Korea and New Zealand
CEEC Central and Eastern Europe Countries
CIS Commonwealth of Independent States
EECCA Eastern Europe, Caucasus and Central Asia
EU25 European Union
EU15 European Union countries prior to 1 May 2004
EU12 Euro area
G7 or G8 Group of Seven or Group of Eight
MENA Middle East and North Africa
MERCOSUR Southern Cone Common Market
NAFTA North American Free Trade Agreement
OPEC Organisation of the Petroleum Exporting Countries
SEE Southeast Europe
© OECD 2007/1.2
HYPHENATION
THERE ARE FEW UNIVERSAL RULES concerning hyphenation; usage is
constantly evolving and trends differ on both sides of the Atlantic. Your
main concerns in using hyphens should be to avoid ambiguity and to be
consistent. The answers to most hyphenation questions can be found in
any up-to-date dictionary. The following paragraphs deal with exceptions
to the Concise Oxford Dictionary (COD) and points not covered there.
NOTE that in the current COD, macroeconomic and microeconomic are
solid but socio-economic is hyphenated; and there is no such word as
policymaker (use policy maker and policy making as a noun, with policy-
making as the adjective).
Adverbs and ■ Don’t use hyphens to link adverbs ending in –ly with adjectives:
adjectives In a rapidly growing economy.
■ Other adverbs, when used in compound adjectives, usually do take

hyphens. Although constructions such as: well known politician and high
level meeting may be found in publications, they can be confusing,
especially where the first half of the compound falls at the end of a line.
Play it safe with: well-known, high-level, long-standing, etc. Such pairs
need hyphens only when they come before the noun, though:
They met at high level. The short-term outlook is rosy, but problems are
expected in the longer term.
He was a long-standing friend but He was a friend of long standing.
■ Use on line as an adverb, and online as an adjective:

Online communication but you can consult the article on line.
■ Use world wide as an adverb, and worldwide as an adjective:

The worldwide search for excellence but the search for excellence is under
way world wide.
Repeated It is OECD practice to hyphenate

letters double vowels:
re-entry, semi-industrial, co-operate, co-ordinate
(Exceptions: uncoordinated, uncooperative, non-cooperative).
double or triple consonants:
non-negotiable, shell-like
© OECD 2007/1.2
HYPHENATION 65
Capital letters When the second half of a compound word is capitalised, use a hyphen,
in compound as in: inter-American, anti-European, pan-African, pro-EMU
words (Exception: transatlantic).
OECD titles Use hyphens in: Secretary-General, Director-General, but: Deputy Secretary-
General, Deputy Director-General, vice-chairperson, ex-chairperson and
High-level Group when writing about the OECD.
Dangling Use them sparingly where the sense is clear.

hyphens
Agricultural in- and outputs should be written agricultural inputs and
outputs, while pro- and anti-competitive practices is perfectly clear.
(Exception: small and medium-sized enterprises).
Doubled Some are in standard use, such as: nine-year-old child, balance-of-
hyphens payments deficit.
Others can be irritating or odd looking, and should be dealt with by
rephrasing: an institution that is not self-financing reads better than a
non-self-financing institution.
Non-breaking Use non-breaking hyphens when you want to keep a word or number on
hyphens the same line.
co-ordination, 1997-99, e-commerce.
See also: NOTE that to obtain a non-breaking hyphen:
Negative sums, on a QWERTY keyboard: type CTRL + SHIFT + hyphen
p. 69 on an AZERTY keyboard: type CTRL + 8
The use of non-breaking hyphens should be limited to proper nouns,
negative sums, years and abbreviations. They should not be used to
systematically replace all hyphens.
Normal hyphens should be used in compound words such as:
cross-country, pro-competitive, intra-industry, inter-firm, non-tradeable.
© OECD 2007/1.2
INDEXES
Types of index AN INDEX is a detailed list of the subjects, persons, places and events,
etc., mentioned in a publication. It indicates their exact position in the text.
An index can be classified according to different criteria:

• alphabetical
• by subject
• chronological
• numerical, etc.
Often a number of classification subsystems are used in the same index.
SPECIAL INDEXES (of authors, place names, etc.) can be compiled or all the
entries can be contained in a general index. In order to mark index entries,
use the INSERT/INDEX AND TABLES/MARK ENTRY functions in Word™.
For more details, refer to the ITN Knowledge Base and search for “index”.
Presentation ■ Once the typesetting of the publication has been completed, the author
of an index service must complete and check the index (cross-references must be
checked when paginating the index).
■ If the index to a book is published in a separate volume, the index title
should give the author, book title, place and date of the book’s publication,
as these appear on the book’s title page.
■ The title of the index to a periodical or serial publication must give the
complete title, volume number and period covered.
■ Publish indexes to periodicals or other serial publications for each
volume, and yearly if possible. In the same way, publish cumulative
indexes at regular intervals. References should then give the year and
volume number.
■ If each section of a volume is paginated separately, include the number
or date of the section in the reference.
■ Running titles must appear on the recto and verso of each sheet and
should include the title of the work and type of index. In the case of a large
index, print the initial letters of the first and last word, or the words in full,
at the top and at the outer edge of each page.
■ If the index comes at the beginning of the publication, make its pagination
distinct from that of the text.
© OECD 2007/1.2
INTERNATIONAL ORGANISATIONS 67
INTERNATIONAL ORGANISATIONS
ALWAYS SPELL OUT the full name on a first reference. If the organisation
is mentioned again, follow the first reference with the initials in parentheses,
and use only the abbreviation thereafter, with no full-stops.
See also: NOTE that in a bibliography, where the author is an institution commonly
Bibliographies, referred to by its acronym, spell out the full title in the first reference (with
p. 42 the acronym in parentheses), and thereafter use the acronym only.
Follow the spelling used by the organisation itself, which you can check on
the group’s letterhead, business cards or official website.
■ Most UN-affiliated bodies have now adopted the “-iz” spelling of
“organization”.
Food and Agriculture Organization
World Health Organization
International Labour Organization (whose secretariat is the International
Labour Office; both are abbreviated ILO).
See also: ■ Other names/abbreviations to note:

Abbreviations, • The North Atlantic Treaty Organisation uses the “-is” spelling.
p. 40
• ISO is the abbreviation of the International Organization for
Standardization, but the similarly named International Organization for
Migration is abbreviated IOM. There is also an IMO, the International
Maritime Organization.
• The General Agreement on Tariffs and Trade still exists as a document,
but the body that administers it, formerly also called GATT, is now the
World Trade Organization. Take care in using WTO, however, as the
UN-affiliated World Tourism Organization also claims that abbreviation.
• Do not use EC when referring to the European Commission as this may
be confused with the European Community.
■ Similar guidelines generally apply to national organisations. Many
countries adopt official English versions of the names of certain institutions,
ministries and agencies, and have preferences as to their abbreviations
in English, the local language, or both. If you use the name in the original
language, provide the official English name or, lacking that, a translation:
the Société Nationale des Chemins de Fer (SNCF), or French Railways;
the Estrategia Energética y Medioambiental (ESEMA, Strategy for Energy
and Environment).
© OECD 2007/1.2
ITALIC AND ROMAN TYPE

See also: ■ Italic type (slanted to the right) should be used sparingly. It is harder
Abbreviations, to read than roman (unslanted) type, and overuse reduces its utility as a
p. 40 means of emphasis or contrast. As a general rule, text between double
Bibliographies, quotation marks should not be italicised.
p. 42
• Italics are routinely used for titles of books, artwork, newspapers,
magazines and the like:
Picasso’s Guernica, The Economist (but the Financial Times),
Janson’s History of Art.
• They should also be used for foreign words or expressions, except in the
case of proper names (Deutsche Bundesbank).
• Write all Latin abbreviations in italics, except for “etc.”, “PS”, and “NB”:
i.e., e.g., et al., op. cit., ibid., et seq., etc.
■ Use roman type for sacred texts (the Koran, the Bible) and the names of
laws, codes, etc.
NOTE that where the body of a text is in italics, items that normally would
be italicised become roman.
NUMBERS
General ■ As a rule, in text, whole numbers from one to ten should be expressed in
See also: words, not figures, except for:
Dates and time, • numbers used with an ISO code
p. 58 USD 6.4%.
Percentages,
• numbers followed by “million”, “billion” or “trillion”
p. 69
1 million, 3 billion.
■ Whole numbers greater than ten are usually expressed in figures.
When numbers less than ten and greater than ten occur together in context,
write them all in figures:
At the meeting 12 member countries and 3 non-member countries brought
forth the same issue.
■ When two numbers refer to one item, spell out one of them and express the
other in figures:
They requested four 1-metre stands.
They requested 36 ninety-centimetre stands.
■ A number should always be written out in full at the beginning of a sentence.

Twelve member countries brought forth the same issue.
■ Round off large numbers, particularly in text

1.2 billion rather than 1 198 650 000.
© OECD 2007/1.2
PERCENTAGES 69
■ The OECD uses billion to designate a thousand million, and trillion to

designate a thousand billion.
■ As English and French conventions for large numbers differ, the OECD has
adopted the rule that, for texts in French and English alike, numbers containing
four or more digits are broken by spaces, not punctuation marks.
Thus, the number one million, four hundred and ninety-five thousand, six hundred and
ten must be written 1 495 610, using non-breaking (“hard” or “command”) spaces.
Negative ■ When indicating negative sums, always use a hyphen (not an en-dash) for
sums the minus sign, and leave no space between it and the number.
-500, -4.7.
NOTE In the case of currencies, put the ISO code before the minus sign.
CAD -225.
Ordinal ■ Avoid using the adverbial form of ordinal numbers to introduce successive
numbers paragraphs or points. Secondly and thirdly may fall gently on the ear, but by
about eighthly it will all sound awkward. Use first, second, eighth, etc. (and not
1st, 2nd, etc.).
■ Avoid using long lists of numbered points as the reader soon loses track. If
the list has to be longer, try to separate the ideas with text:
“In addition to these three main points, let me suggest two further arguments…”
Decimal ■ Numbers containing decimal fractions should always be written in figures:

fractions The average family has 2.4 (not two point four) children.
The annual inflation rate reached 5.8%.
NOTE that any decimal fraction above 1.0 becomes plural.
1.5 points.
■ Always use a decimal point, never a comma or any other mark. Before
decimal fractions smaller than one, use a zero, never a blank space:
0.45, not .45.
USD 0.02 (for two cents), EUR 0.20 (for twenty cents)
Non-decimal In general, write them in words, not figures (note the hyphens):
fractions Three-quarters of the legislators voted for the resolution. The Senate approved
the Bill by a two-thirds majority. Two-and-a-half years passed before the project
could be completed. Seven-eighths of the territory is uninhabited.
PERCENTAGES
See also: ■ Indicate percentages with numerals and the percentage sign (%),
Numbers, p. 68 immediately following the figure, with no space in between:
More than 90% of the respondents agreed, while fewer than 10% had no opinion.
■ Never use the symbol with a word: three % is incorrect.
The inflation rate rose by 12%, voter turnout reached 75.38%.
© OECD 2007/1.2
■ Do not use the percentage sign with non-decimal fractions:

1_
3.5% is acceptable, 3 2% is not.
Repeat the percentage sign after each number in a series.
12, 15, and 18 years but 45%, 55%, and 65%.
NOTE that “percentage” is one word.
PUNCTUATION
IMPROPER OR INCONSISTENT PUNCTUATION in OECD texts often
stems from differences between French and English, as well as British
and American, conventions. Do not leave a space before question and
exclamation marks, or colons and semicolons.
NOTE that with word-processing in proportional type now used virtually
everywhere in the Organisation, the old formatting rule about double-
spacing after ; : . ! and ? (necessary only for non-proportional typewriter
fonts) has been abandoned as obsolete.
USE DON’T USE
Apostrophes ’
In the contraction of “it is”: In plural dates and abbreviations:
It’s of no importance whatsoever. 1930s, NGOs.
NOTE that the formality of OECD In the possessive pronoun “its”:
texts generally precludes the use The government characterised its
of contractions. budget as prudent.
After the “s” in plural possessives: To show possession with an

The ministers’ decision. acronym: OECD’s
Before the “s” in singular NOTE that acronyms cannot possess.

possessives: Prime minister’s.
Colons :
To lead into a list, an explanation or More than once in a given
elaboration, an indented quotation sentence.
(in this last case, the first letter of
the word that follows is capitalised;
elsewhere the word after a colon
starts with a lower-case letter).
To mark the break between the title
and subtitle of publications and
articles: Social Sciences for a Digital
World: Building Infrastructure for the
Future (the first letter of the word
that follows the colon is capitalised
– even when its “A” or “The”).
© OECD 2007/1.2
PUNCTUATION 71
USE DON’T USE

Commas ,
To separate items in most lists After i.e. or e.g.
(except as indicated under Unnecessarily. If in doubt, consult a
semicolons). usage manual.
To set off a non-restrictive relative Before parentheses.
clause or other element that is
Before and, at the end of a
not part of the main sentence: Mr.
sequence of items, unless one of
Smith, the first chairperson of the
the items includes another and:
Committee, recommended a fully
independent watchdog. In such The doctor suggested an aspirin,
cases, commas always travel in half a grapefruit and a cup of broth.
pairs: be sure not to forget the (But) he ordered scrambled eggs,
second one. whisky and soda, and a selection
Before a conjunction introducing from the trolley.
an independent clause: It is one
thing to know a gene’s chemical
structure, but it is quite another to
understand its actual function.
Between adjectives if each
modifies the noun alone and if you
could insert the word “and”:
The committee recommended
swift, extensive changes.
Dashes (en-dashes) –
To key a dash In pairs, to set off an element that In combination with other
press: is not part of the main sentence, punctuation: an interjected phrase
On a QWERTY particularly something you wish to that starts with a dash – like this
keyboard:
stress: Global warming – on which one – must close with a dash.
Ctrl + -
scientists are far from unanimous, The following examples are
On an AZERTY
despite growing evidence – is of incorrect:
keyboard:
Alt 0150 increasing public concern.
In a rush – it was late, he dashed
Singularly, to add a phrase out the door.
explaining or elaborating on what
In a rush, – it was late – he dashed
has gone before: The summary is
out the door.
self-contained – an understanding
of it is not dependent on a reading
of the full text.
Use en-dashes with spaces before
and after.
© OECD 2007/1.2
USE DON’T USE
Ellipses …
See also: In quoted material to indicate To indicate a pause or hesitation.
Quotations, p. 76 a word or words omitted, with In the place of etc. or and so on.
spaces before and after:
With parentheses around them.
A well founded reputation ... is a
priceless advantage. With spaces between the dots.
To key an ellipsis Where a line or paragraph is

press: omitted and replaced by an ellipsis,
On a QWERTY the ellipsis should be placed within
keyboard: square brackets on a separate line.
Alt + Ctrl + .
Exclamation marks !
On an AZERTY
keyboard: Don’t use them anywhere.
Alt 0133
Full stops (periods) .
See also: In abbreviations of courtesy and In abbreviations formed from
Capitalisation, military titles: Dr., Ms., Gen. capital initial letters: IMF, not I.M.F.
p. 51 Where generally customary: Outside parentheses where the
i.e., etc., e.g. material within the parentheses
To avoid confusion: a.m., not am forms a complete sentence.
Inside quotation marks (inverted In this part of the example, the
commas) where the full stop parenthetical material is fragmentary
ends the quotation as well as the (so the full stop goes outside).
sentence in which it appears: (By contrast, this part of the
The chairwoman said, “This meeting example is a whole sentence, so
is concluded.” the full stop goes inside the closing
Outside quotation marks (inverted parentheses.)
commas) where the quotation
itself does not end with a full stop,
but the quotation concludes the
sentence: The report often refers to
“ups and downs”.
At the ends of all subparagraphs,
whether the subparagraphs are
formed of whole sentences or
fragments of several words.
See also:
In an Internet address that comes
Electronic
at the end of a sentence.
addresses, p. 59
© OECD 2007/1.2
PUNCTUATION 73
USE DON’T USE
Listed points (bullets) • Overuse of bullets is counter-

Use them sparingly productive and can cause readers
Use them on occasion to highlight to lose their concentration.
important points. They have a visual
impact on the reader.
Each item in a list must have the same grammatical structure. This makes the
points easy for the reader to understand and allows for consistent punctuation
throughout the list.
If at least one of the items in the list consists of several sentences, introduce
each item with a capital letter and end each sentence with a full stop.
In order to avoid any delays with your publication, you should:

• Send an outline and any draft material to the PAC Editoral team as early as
possible.
• Fill in and e-mail the Book Notice (BN) to PAC ED BN at least one month
before the final manuscript is due to arrive. As soon as PAC Editorial has a
complete draft and the BN, the title can be discussed at PubsBoard.
• Send the complete manuscript to translation as early as possible.
In all other cases, start each item with a lower case letter and end it with a) a
semi-colon or comma (long items), or b) no punctuation mark (short items). If
you decide to use punctuation at the end of each item, remember that the last
item should always end with a full stop.
The following components are essential to your publication:

• title page
• copyright page
• foreword
• executive summary
The following components are essential to your publication:

• title page, containing the title, subtitle, and cover image;
• copyright page, including the OECD historical information;
• executive summary of less than 2000 words.
© OECD 2007/1.2
USE DON’T USE
Parentheses ( )
(round brackets)
To set off an element that is not Where commas would do: for
part of the main sentence, such as instance, the explanatory like
an explanation (like this), especially this used could be bracketed by
where less obtrusive punctuation commas in a simpler sentence:
would seem repetitive or could lead Keep it short, like this, wherever
to confusion. possible.
Question marks ? After indirect questions: He asked

where I was going.
After polite requests: Could you let
me know when we can meet.
Quotation marks “ ”
To key an Around a short direct quotation: To set off long quotations. If the
English “smart” “The report discusses financial passage you are citing is more
(curly) opening markets in central and eastern than five lines long, it should take
quotation mark,
Europe.” the form of a separate, indented
press:
Before the comma when quoted paragraph, even if it starts in mid-
On a QWERTY
keyboard: material ends a clause but not a sentence. It should be presented in
SHIFT + “ sentence: The report discusses the same font and size as the body
On an AZERTY “grey markets”, which are of of the text.
keyboard: particular concern in emerging
Alt 0147 economies.
To key an English After the full stop if a quoted

closing quotation text ends with a full stop and
mark, press:
concludes the sentence in which it
On a QWERTY
appears: The report concluded that
keyboard:
SHIFT + “ “continued growth is uncertain. The
On an AZERTY outlook remains cloudy.”
keyboard: Before the full stop if the quoted
Alt 0148. material itself does not end with a
full stop but concludes a sentence:
The report often refers to “ups and
downs”.
© OECD 2007/1.2
PUNCTUATION 75
USE DON’T USE

Alternatively, you
can “search and
Single quotation marks ‘ ’
replace” straight To indicate a quote within a quote: To indicate a quote or buzzword
quotes by “smart” “The report discusses ‘grey markets’ in the text. Use double inverted
quotes when in central and eastern Europe.” commas instead: This report refers
the document is
to all “participants” as defined below.
finished (make
sure you have
chosen “smart” Semicolons ;
quotes as your
To join independent but related In simple lists not involving other
default in “Tools -
AutoCorrect –“ clauses: The chairperson adjourned separating punctuation: IBM, Dell,
the meeting; delegates then went Digital and Compaq.
to a cocktail reception hosted by At the ends of any subparagraphs.
Spain. Full stops end all subparagraphs,
In lists, to separate items one or whether formed of whole sentences
more of which incorporate commas: or fragments.
This move affects the Directorate for
Science, Technology and Industry;
the Economics Department; and the
Reference and Terminology Unit.
In such a list, the semicolon before
“and” at the end is mandatory.
Slashes /
To separate alternatives: To indicate a period of two or more
indoor/outdoor gear. years, e.g. the three years from
the beginning of 1997 to the end
To indicate a period overlapping
of 1999; here, the OECD uses a
two calendar years, such as a fiscal
hyphen: 1997-99.
year: 1998/99.
To represent “to” in the terms of To represent “to” or “and” in
a ratio: price/earnings, reserves/ indicating linkage or opposition,
production, risk/reward. where again the hyphen is called
for (a Washington-Paris flight, the
Lincoln-Douglas debates, the
Taft-Hartley Act).
As a substitute for “per” or “a/an”
with units of measure, except where
space is a problem, e.g. in tables:
24 hours a day, 100 kilometres an
hour, 3 metres per second.
© OECD 2007/1.2
USE DON’T USE
Square brackets [ ]
As parentheses within parentheses:
(In this regard, consult Fowlers
[1994].)
In direct quotations to indicate
material not in the original:
The chairman said, “At this point
[1991], the outlook is still unclear.”
QUOTATIONS
A QUOTATION is made up of:
• quoted passages from other works
• words and thoughts of third parties reported in the text
Long If the passage you are citing is more than five lines long, it should take the
quotations form of a separate, indented paragraph (even if the quotation starts in mid-
sentence). It should be presented in the same font and size as the body of
the text.
NOTE that there is no full stop after the reference.
[P]olicies on tax, employment and family have a direct impact
on the decisions working parents, and potential parents, make.
In Austria, for instance, generous parental leave benefits can
encourage mothers to care full-time for their very young children,
and the tax/benefit system, which favours dual-earner couples,
provides incentives for mothers to return to work once their
children become slightly older. However, until there are sufficient
quality childcare options for these older children, most mothers
will opt either to work part-time, which could hamper career
prospects, or to remain out of the labour market for a much
longer period. (OECD, 2002)
Short Ordinary quotations (those made up of words or phrases quoted directly by

quotations an individual) are incorporated into the running text within double quotation
in text marks. Single quotation marks should be used for quotations within
quotations.
The OECD considered that “policy makers need to understand the
characteristics of policy instruments in order to create effective and efficient
policy packages”. (OECD, 2002)
© OECD 2007/1.2
SPACES (HARD) 77
but
The Minister stated: “Regulatory instruments can be very effective if well
enforced, but it is perceived that they usually define a minimally acceptable
level of performance and are therefore normally insufficient to lead the industry
towards very high levels of performance.”
If a word or part of a quotation is omitted from the beginning or middle of the

text, it should be replaced by three points (ellipsis):
“Although this upward trend was interrupted last year … it still grows faster than
other economic aggregates like world production, capital formation and trade.”
“… it still grows faster than other economic aggregates like world production,
capital formation and trade.”
If a word or part of a quotation is omitted from the end of the text the full stop
is placed outside the quotation marks:
“Although this upward trend was interrupted last year, in 2003, it still grows
faster than other economic aggregates like world production …”.
See also: Where a line or paragraph is omitted and replaced by an ellipsis, the ellipsis
Ellipses, p. 72 should be placed within square brackets on a separate line:
“Worldwide inflows of FDI rose from USD 330 billion in 1995 to USD 1 270
billion in 2000.
[…]
However, FDI is not evenly distributed among nations and the decline in 2001
has not affected developed and developing countries to the same degree.”
SPACES (HARD)
See also: HARD SPACES BETWEEN WORDS ensure that words are not split during
Breaks in the document formatting stage.
sentences and
words, p. 50 To create a hard space in Word™, hold CTRL + SHIFT simultaneously
+ Space Bar.
SPELLING
AS A GENERAL RULE, the first entry in the Concise Oxford Dictionary
should be followed. An exception to this rule is the spelling of words ending in
“-ise/-ize”. Although both forms are correct, the preferred spelling is “-ise”
and this should be applied to ensure consistency.
© OECD 2007/1.2
See also: The former OECD practice of using the “-ize” spelling of certain words,
International even in British English, has been abandoned. If your document uses the
organisations, British “-ise/-isation” spelling of words like “recognise” and “plagiarise”,
p. 67
then you must adopt that spelling for “amortise”, “fertilise” and all the other
former “OECD exceptions”.
NOTE however, in names of US institutions, leave the American spelling for
Center and Program. Otherwise, use Centre and Programme (except when
referring to a computer program).
Plurals Note the following singular and plural forms of Latin or Greek words:
Singular Plural
addendum addenda
agenda agendas
appendix appendices
colloquium colloquiums
consortium consortia
criterion criteria
curriculum curricula
data (always used in the plural) data
equilibrium equilibria
erratum errata
formula formulas (general)
formula formulae (scientific, math)
forum forums
index indexes (of books)
index indices (indicators, index numbers)
matrix matrices
medium media
memorandum memoranda
nucleus nuclei
phenomenon phenomena
premium premiums
referendum referendums
syllabus syllabuses
symposium symposia
ultimatum ultimatums
© OECD 2007/1.2
SPELLING 79
Confusion ■ Confusion between English words

between Check typescripts for errors involving the words below:
words
dependent (adj.) dependant (noun)
license (verb) licence (noun)
maintain (verb) maintenance (noun)
See also: advise (verb) advice (noun)
Watching practise (verb) practice (noun)
out for pitfalls principal (adj./noun) principle (noun only)
in English, p. 81
also: independent, dependence, dependency
■ Confusion between English and French

English French
address adresse
apartment appartement
character caractère
competitiveness compétitivité
connection connexion
correspondence correspondance
defence défense
environment environnement
example exemple
existent existant
independence indépendance
medicine médecine
messenger messager
negligible négligeable
negotiation négociation
offence offense
parallel parallèle
recommendation recommandation
reflection réflexion
responsible responsable
tariff tarif
© OECD 2007/1.2
81
4 WATCHING OUT
FOR PITFALLS
IN ENGLISH
82 COMMONLY MISUSED WORDS
86 A FEW TIPS ON GRAMMAR AND SYNTAX
82 WATCHING OUT FOR PITFALLS IN ENGLISH
COMMONLY MISUSED WORDS

Across is ambiguous in such expressions as Alternate and alternative
“data on unemployment across countries”. Alternate means “every other” (They
Make clear whether you mean data on drove on alternate days.) Alternative
regions within countries, on each of several should be used in reference to non-
countries, or on a group of countries. conventional things (alternative fuels).
Affect and effect Among and between
Affect is a verb meaning “to influence”. Use between when referring to two
Effect as a verb means “to execute, to persons or things and among when
bring about, to accomplish”. As a noun referring to more than two.
effect means “result, consequence, being • The friendship between the two
in operation”. countries is substantial.
• The new law affects few taxpayers. • The work will be divided equally among
• To effect any change will require many the staff.
sacrifices.
Amount and number
All ready and already Amount refers to bulk, mass or aggregate.
All ready is a pronoun plus an adjective. Number refers to countable nouns.
Already is an adverb that means “before
• She spent a large amount of time
a specified or implied past, present,
on the document.
future”.
• The conference will attract a large
• Once we have all ready, we can mail it.
number of journalists.
• The meeting is already finished.
And/or can often be avoided; usually one or
All right should always be two words. “Alright”
the other of these conjunctions is
is incorrect.
sufficient.
All together and altogether
Anyone and any one
All together is a pronoun plus an adjective
Anyone means “any person at all”.
used to indicate “at one time” or “in one
Any one means “a single person or thing
place”. Altogether is an adverb meaning
of a group”.
“entirely” or “in sum”.
• Anyone may attend the meeting.
• They were all together at the conference.
• Any one statistician may represent
• The director was not altogether pleased
the directorate.
with the results.
Allude to and refer to
Allude to means “to mention indirectly”
and refer to means “to mention directly”.
© OECD 2007/1.2
COMMONLY MISUSED WORDS 83
Appraise and apprise Biannual and other words starting with “bi-”
Appraise means “to evaluate”. to express periodicity are often confusing
Apprise means “to inform”. and should be avoided. Instead, spell it
• The working group will be appraised soon. out: held every two years, published twice
• She will apprise you of the findings. a month, appearing twice a year, etc.
Approve and approve of Comparatively, like relatively, should be used

Approve means “to give official consent”. only when a comparison is explicit.
Approve of means “to regard favourably”. • The inflation rate was 30% in Egypt, but
• The manager approved the contract. in Libya it was comparatively low.
• The staff approved of their new offices. Incorrect: This year's rainfall has been
Assure, ensure and insure comparatively high. (It leaves the reader
Assure is used with reference to persons guessing: compared with when/where/what?)
in the sense of “to set the mind at rest”. Comprise does the work of half a sentence
Ensure or insure are used with reference if it is used correctly. Do not use it as
to things or events. Use ensure in the a synonym for contain or include. It
sense of “making sure or certain”. means “consist of”, “be made up of”.
Use insure in the sense of “indemnifying A body comprises all its component
against risk or loss”. parts: The USA comprises the
• The director assured the manager 48 continental states, Alaska and
that action would be taken. Hawaii.
• You need to ensure that the task NOTE that “is comprised of” is generally
is completed. considered incorrect (besides, it is in the
• The shipment is insured against loss passive mode, which you should avoid).
or damage. Concerted means “by agreement” or “in unison”.
Autarchy means “absolute sovereignty or One person or one country alone cannot
despotism”. Autarky means “economic make a concerted effort.
self-sufficiency”. Autocracy means Consensus (note the spelling) means “shared
“absolute government by one person”. opinion”, not “majority view”.
Autonomy means “self-governance” or
Constitute is used to mean the constituent
“independence”.
parts of a body that make up the whole.
Balance and remainder (rest)
• The House of Commons and the House
Remainder (rest) is that which is left after
of Lords constitute the Parliament of
something has been subtracted or used
the United Kingdom.
up. Balance has a similar meaning but
should be used only when comparing Do not use “constitute” when “contain”
monetary amounts. or even “is” would be correct.
• After these payments have been made, • This document contains the group’s
the balance will be substantially smaller. report, which is the result of three
• They took the remainder of the boxes to years’ work.
the new office.
© OECD 2007/1.2
Continual, continuous, continued Implement as a verb, is much overused;

Continual means “happening frequently” it should be restricted to the sense of
but with breaks between occurrences. “carry out, execute, accomplish”
Continuous means “uninterrupted” or (a similar caveat applies to
“incessant”. Continued means “lasting” “implementation”).
or “extending” without interruption. Imply and infer
• His continual interjections were To imply is “to state indirectly, to suggest”.
irritating. To infer is “to deduce”, “to draw a
• We witnessed football's oldest conclusion”.
continuous rivalry. • They implied that they were the only
• They wished for her continued success. organisation able to handle the task.
Farther and further • Based on their comments, we inferred
Use farther to refer to physical distance that they were heading toward
and further to indicate additional degree, bankruptcy.
time or quantity. In regard to is the proper expression. “In regards
• He can run farther than she can. to” is incorrect.
• Revise this document further. Include does not mean “comprise”.
Forego means “precede”, while forgo means The countries supporting this policy
“to do without”. include Denmark, Norway and Sweden
• In the foregoing section, the publisher means at least one other country
has forgone the usual paragraph supports it. Hence, the phrase “including
numbering. but not limited to” is redundant, though
Foreword and forward writers may be coerced into using it in
• The foreword is a part of the sensitive documents, precisely because
frontmatter of a book. of the unfortunate tendency to confuse
• The bus moved forward. “include” and “comprise”.
Formally and formerly Inter and intra

Formally, which means “in a formal way”, Inter means “among, between, together”,
is often used incorrectly for formerly, as in “intercontinental” (among or
which means “earlier, in the past”. between continents). Intra means “within,
inside”, as in “intrastate” (within or inside
Historic and historical
a state).
Historic means “famous” or “important
in history”. Historical means “of”, or Literally does not mean “in effect” or “virtually”.
“belonging or referring to history”. “He literally exploded” implies that there
• The Conciergerie is a historic building. were bits of him all over the walls, floor
• Ben-Hur is a historical novel. and ceiling. Avoid such hyperbole.
Impact is a noun and should not be used as Loan as a verb, is disputed, particularly in
a verb. In the sense of “effect” it is not the Britain. It is safest to use it only as a
countable; “environmental impacts” noun. The preferred verb is lend.
is jargon.
© OECD 2007/1.2
COMMONLY MISUSED WORDS 85
Methodology is a body of methods or set of Relatively see comparatively.

procedures used in a particular field or Respectively, latter, former should be avoided.
activity. Do not use it as a fancy synonym They break the forward flow of the reader’s
for “method”. eye movement as the reader is obliged
Political as in “political issues”, is not the same to look back in the sentence to see the
as “policy issues”. OECD texts usually connection between the words.
deal with policy. USE: Food prices rose 7%, fuel prices
Presently should be avoided, as in British 3% and housing 2%.
English it is usually understood to mean AVOID: Food, fuel and housing prices
“soon” rather than “now”. Do not use rose 7%, 3% and 2%, respectively.
“the present” to mean “this”, as in “the
USE: Ms. Francis and Mr. Joya will attend
present style guide”.
the meeting. Ms. Francis is a child health
Principal and principle specialist.
Principal can be either an adjective or
AVOID: Ms. Francis and Mr. Joya will
a noun. It generally means “chief” or
attend the meeting. The former is a child
“leading”. Principle is only a noun and
health specialist.
has various abstract meanings.
Scheme to American ears, carries the same
• The principal reason for the financial
negative connotation as a noun that it
collapse was greed.
does as a verb. Avoid it, instead using
• These five principles are the most
“programme”, “project” or some other
crucial to understanding the study.
word that is neutral on both sides of the
Quite like “rather” and “somewhat”, is quite Atlantic.
imprecise. Avoid it, and them. Slated means “scheduled” to an American but
Regardless is the correct expression. “severely criticised” to a Briton. Avoid it
“Irregardless” is incorrect. as ambiguous.
Regime in the sense of “government” has a State can be confusing in discussions involving
pejorative ring in modern English, being countries with federal governments, such
commonly associated with dictatorships. as the United States and Germany. Use it
It should never be used to refer to the with care.
government of any OECD country and its Table is best avoided as a verb, since it means
use will rarely be justified for other countries. “to present something” (a proposal,
Regular does not mean “frequent” but rather legislation) in Britain but just the opposite
“at regular intervals”. in the United States.
• Halley's comet regularly approaches
the Earth, appearing in the skies
every 76 years.
© OECD 2007/1.2
A FEW TIPS ON GRAMMAR AND SYNTAX

Modifiers ■ Dangling participles
Edit dangling participial phrases, which confuse meaning:
Based on Public Law 666, the government adopted a regulation.
• As the example stands, it says the government is based on PL 666. If a
participial phrase comes at the beginning of a sentence, it must refer to
the grammatical subject of the sentence. The example should read:
Acting on the basis of Public Law 666, the government adopted a regulation.
• Or get rid of the participle, at the same time shortening the sentence:
The government adopted a regulation under Public Law 666.
■ Single-word modifiers
Place a single-word modifier (nearly, almost, merely, even, hardly, just, only)
near the word you intend it to describe. Notice how the placement of the
word only conveys a different meaning in each of the following sentences:
Only she stated that she would gather the data.
She only stated that she would gather the data.
She stated that only she would gather the data.
She stated that she would only gather the data.
She stated that she would gather only the data.
Articles All singular, countable nouns must take an article (a, an, the).
The Editorial team will assist you. (You can count “team” [two teams, three
teams] but it is singular in this case, so it must take an article.)
Knowledge is power. (You cannot count “knowledge” or “power”.)
Subject-verb ■ Compound subjects

agreement Subjects joined by the word “and” form a compound subject. Use a plural
verb unless the subjects represent a single idea or person.
• The director and the staff member were presenting their ideas differently.
• Planning for the future and implementing those plans are crucial to success.
• The guest speaker and new author, Ms. Conway, is talking to the media.
• Ham and cheese is the only sandwich remaining.
■ False compound subjects

A compound subject is not formed by clauses beginning with words like:
as well as, plus, including, along with, together with, with, except, in
addition to, no less than, rather than.
© OECD 2007/1.2
A FEW TIPS ON GRAMMAR AND SYNTAX 87
Make the verb agree with the “true subject”:

• The nutrition component, together with the health component, needs to be
improved (“nutrition component” is the true subject).
• The editor, rather than the author, is writing the preface (“editor” is the
true subject).
■ Intervening phrases
Disregard intervening phrases when determining subject-verb agreement.
• A key factor, the institution’s high salaries, is not being considered (“factor”
is the subject, not “salaries”).
• Her experience with other international organisations makes her highly
qualified for the position (“experience” is the subject, not “organisations”).
■ Numbers
Use a singular verb with units of measurement such as money, time
distance, weight and quantity if the term is considered as a total amount.
• USD 2 000 is exempted for each dependent child.
• More than 50 000 tonnes of coal was delivered.
■ Fractions, portions
When a fraction or an expression such as part, per cent, the rest, the
remainder, some or most is modified by a prepositional phrase, the noun or
pronoun in the phrase usually determines whether the verb is singular or plural.
• Only two-thirds of the trade is reported.
• Only two-thirds of total exports are reported.
• One-third of the members are participants.
• Part of the population lacks drinking water.
• At least 50% of the countries have signed the agreement.
• Of total imports, 30% was rice, 15% was wheat and 40% were
manufactured goods.
© OECD 2007/1.2
89
ANNEXES
090 A. HOW TO CHOOSE A TITLE
092 B. HOW TO WRITE AN EXECUTIVE SUMMARY
094 C. HOW TO NUMBER OECD PUBLICATIONS
098 D. HOW TO CORRECT PROOFS: STANDARD PROOFING
MARKS
90 ANNEX A
ANNEXES
ANNEX A. HOW TO CHOOSE A TITLE

What to do ■ Think carefully about the audience for the publication or document.
How will the title help that audience identify the work? Will it entice people
to read it?
■ Choose a title that is clear, descriptive and meaningful. Words like
Main Challenges or Lessons Learnt are not very meaningful.
■ Use one or two key words (e.g. indicators, wages, employment) that
capture the main message and also make it possible for people to locate
the document. If you cannot capture the message in the main title, add a
subtitle that provides further information.
■ Think about the history and context of the document, and whether
it is associated with a particular work activity. If the name of the work
activity is well known, it could be useful to refer to it in the title, e.g. OECD
Environmental Performance Reviews.
■ Check the titles of previous OECD publications, as well as those that
are in the process of being published, e.g. via the publication database
Kappa. It could be useful to link your title to the title of a related, or
successful, publication. It may also be the case, however, that there is
unwanted overlap with the title of another OECD publication.
■ If your book is part of a series, consider whether the title makes sense
in the context of other publications associated with that series.
■ If you are devising a series title for the first time, think about whether
that title will be appropriate for all the books that will be included in the
series, e.g. Ageing and Employment Policies: [Sweden, Belgium, etc.]
■ Once you have a shortlist of titles, test them out on other people,
notably those outside your field. Contact PAC Editorial (e-mail PAC ED) for
guidance.
What to avoid ■ Avoid using insider expressions, Latin and foreign words, unnecessary
technical terms and acronyms. If it is necessary to use an acronym, try to
put it in the subtitle.
■ Avoid meaningless, all-purpose titles, such as Challenges for the Future.
■ Do not try to describe exhaustively what the document or
publication contains.
■ Avoid using redundant words, such as Insurance Schemes in Europe:
Germany and France.
© OECD 2007/1.2
HOW TO CHOOSE A TITLE 91
Reworked The titles of OECD publications are often reworked following a period
titles of brainstorming. PAC Editorial is happy to participate in the process of
developing a title. Some examples of titles that have been reworked are:
BEFORE: Report on the Misuse of Corporate Vehicles for Illicit Purposes

AFTER: Behind the Corporate Veil: Using Corporate Entities for
Illicit Purposes
BEFORE: Countering Public Sector Corruption: An Overview of

Corruption Prevention Measures in OECD Countries
AFTER: Public Sector Corruption:
An International Survey of Prevention Measures
BEFORE: Benefit Systems and Work Incentives

AFTER: Benefits and Wages: OECD Indicators
BEFORE: The Tax/Benefit Position of Employees

AFTER: Taxing Wages
© OECD 2007/1.2
92 ANNEXES
ANNEX B. HOW TO WRITE AN EXECUTIVE SUMMARY

Before you write the executive summary, think carefully about the form
it will take.
■ Begin by sparking reader interest (one or two paragraphs).
Try one of the following:
• Set up the situation or complication that led to the study and therefore
to the purpose and main point of the document you are writing.
• Set up the context by starting where the readers are. For example, if
the readers’ ideas are contrary to those you are trying to convey, start
with the readers’ ideas then lead into how your “new” ideas will benefit all
concerned.
World population roughly doubled over the last 50 years, while water
consumption world wide quadrupled... At the beginning of the 21st century,
1.1 billion people still do not have access to safe water and 2.4 billion lack
access to basic sanitation...
■ Describe the study (one paragraph).
• What questions was the study trying to answer?
• What perceived problem(s)/concern(s) was the study intended to examine?
• What, in particular, was studied: government policies (which
governments)? Corporate policies? Different industrial sectors (which
sectors)? The interplay between government bodies and corporations?
This study focuses on work and family in three OECD countries: Austria,
Ireland and Japan. Since the 1980s, female employment aspirations in all
three countries have risen while birth rates have dropped. There is clearly a
link between these two phenomena, but is it causal? This study examines how
tax/benefit, childcare and employment policies not only affect parental labour
market behaviour, but also influence the formation of families.
■ Describe the major findings (variable length).
Limit this section to only the major findings, using one paragraph per
finding. The findings should be presented in general terms first and then
supported by one or two key details/statistics that support or illustrate
the finding. These details should both stimulate interest in reading the full
study and provide enough substance to inform readers who may not have
the time to read the entire book.
A high proportion of adult learning focuses on professional upgrading, as the
enterprise is one of the main catalysts of training. More than 50% of those
who trained did so with the employer’s support, and employers tend to
choose investments from which they expect a high return. Thus training tends
to concentrate on workers who are already qualified and enjoy relatively high
professional status in large companies. This leaves out low-skilled or older
workers, those in small companies, and those on temporary contracts. Larger
firms train more, as do firms in the service sector, primarily social
and personal services, financial intermediation and real estate.
© OECD 2007/1.2
HOW TO WRITE AN EXECUTIVE SUMMARY 93
■ Describe the results/conclusions/main recommendations

(one to three paragraphs or one short paragraph followed by bullet points).
The OECD is undertaking a number of activities to enhance water
management policies in OECD and non-OECD countries, basing this work on
recent experience. Much of this activity supports internationally-agreed water
goals, including those on access to drinking water and sanitation. Current
activities involve:
• comparing performances of OECD-country water-management systems,
using the results of OECD Environmental Performance Reviews, as well as
peer reviews of country regulatory reforms and economic development;
• addressing social issues related to water-pricing policies, including the need
to alleviate negative distributive effects;
• assessing the utility of transferable permits in managing water use and
pollution;
• strengthening management and technical systems to assure microbiological
drinking water quality;
• measuring and managing water use and water pollution in agriculture;
• supporting the development of stable financing plans for water and wastewater
infrastructure expansion and maintenance in non-OECD countries.
© OECD 2007/1.2
94 ANNEXES
ANNEX C. HOW TO NUMBER OECD PUBLICATIONS

Structure The structure of an OECD publication varies according to its content.
of OECD This document outlines the three main possibilities encountered in OECD
publications publications.
1. General case: chapters, no parts
Chapters have an equal role in the publication. There are no parts.
Chapters are numbered from 1 to n. This is the most common case.
2. Parts and chapters of a similar type
Chapters are grouped by parts. The chapters have an equal role in the
publication and are numbered from 1 to n. The chapter numbering system
does not restart at each new part.
3. Parts and chapters of various types
Parts may or may not contain chapters. Whether parts are numbered
or not, chapter numbering runs from 1 to n through the whole book
(the numbering system does not restart at each new part).
NOTE that there are very few exceptions to this rule. If you think this rule is
not applicable to your publication, please contact the PAC Editorial team.
Content An OECD publication is composed of three main segments: frontmatter

of OECD (preliminary pages), body (or main text) and backmatter (end pages).
publications ■ Front and backmatter
The front and backmatter should generally not be numbered. However,
• When it is necessary to number the backmatter, capital letters should be
used: Annex A, B, C, etc.
■ Body of the text
• Chapters within the body text should be numbered using arabic numbers
(1, 2, 3, etc.).
• Tables, graphs, and annexes (annex to be preferred to appendix) within
chapters follow the same rule. Their numbers begin with the relevant
chapter number (Table 1.1, Annex 1.A1, etc.).
• The header (or title) also begins with the relevant chapter number
(1. Main Economic Factors, etc.).
■ Parts
Within the body text, parts should be numbered using roman numerals
(I, II, III, etc.).
Parts can have several roles or usages:
• They can be used to group chapters.
• They can divide the book into segments or distinguish between different
types of content.
© OECD 2007/1.2
HOW TO NUMBER OECD PUBLICATIONS 95
For more information, please see the tables below.

1. General case: chapters, no parts
STRUCTURE NUMBERING ELEMENT TEXT (example) RUNNING HEADERS
(example)
Frontmatter n.a. Foreword Foreword Foreword
n.a. Table of contents Table of contents Table of contents
n.a. Acronyms Acronyms Acronyms
n.a. Executive Summary Executive Summary
Body Chapter 1 Chapter 1 1. Main Economic
Table 1.1 Main Economic Factors
Table 1.2... Factors (odd and even)
Graph 1.1
Graph 1.2...
Box 1.1…
Notes : 1 to n
Chapter 2 Chapter 2 2. Highlights of Recent
Table 2.1 Highlights of Trends
Table 2.2... Recent Trends
Graph 2.1
Arabic Graph 2.2...
numbers Box 2.1…
Annex 2.A1
Annex 2.A2
Table 2.A2.1
Notes : 1 to n
Chapter 3 Chapter 3 3. Private Annuity
Table 3.1 Private Annuity Markets
Table 3.2... Markets
Graph 3.1
Graph 3.2...
Annex 3.A1
Annex 3.A2
Table 3.A2.1
Backmatter Annex A Annex A Annex A
Table A.1 Decision of the
Table A.2 Council on the
Graph A.1 Exchange...
Letters Graph A.2
Annex B Annex B Annex B
Table B.1 Programme
Table B.2... of the OECD
Graph B.1 Workshop
n.a.: not applicable.
© OECD 2007/1.2
96 ANNEXES
2. Parts and chapters of a similar type

(example)
Body Roman Part I Part I.
numerals Regulatory Reform in
Canada
Chapter 1 Part I I.1. Main Economic
Table 1.1 Chapter 1 Factors
Table 1.2... Main Economic
Graph 1.1 Factors
Graph 1.2...
Box 1.1…
Notes : 1 to n
Arabic Chapter 2 Part I I.2. Highlights
numbers Table 2.1 Chapter 2 of Recent Trends
Table 2.2... Highlights of
Graph 2.1 Recent Trends
Graph 2.2...
Box 2.1…
Annex 2.A1
Annex 2.A2
Table 2.A2.1
Notes : 1 to n
Roman Part II Part II.
numerals Regulatory Policies
Chapter 3 Part II II.3. Private Annuity
Table 3.1 Chapter 3 Markets
Table 3.2... Private Annuity
Arabic Graph 3.1 Markets
numbers Graph 3.2...
Annex 3.A1
Annex 3.A2
Notes : 1 to n

Table A.2... Council on the
Letters Graph A.2...

Table B.1 Programme of the
Table B.2... OECD Workshop
Graph B.1
About the If the book contains some annexes that relate to chapters and others that relate to the whole book
annexes related (as in the above example), it should not contain annexes that are related to parts.
to parts However, if the book contains annexes related to parts instead of chapters, they should be
numbered like this (for Part I)
Roman + Annex I.1 Annex I.1 Annex I.
arabic Table I.1.1 List of
numerals Table I.1. 2 Participants
Graph I.1.1
© OECD 2007/1.2
HOW TO NUMBER OECD PUBLICATIONS 97
3. Parts and chapters of various types

(example)
Body Roman Part I I. Recommendations I. Recommendations
numerals (No chapter) and Conclusions and Conclusions
Table I.1
Table I.2...
Graph I.1
Graph I.2...
Box I.1...
Notes : 1 to n
Roman Part II II. Country
numerals Surveys
1 1. Canada II.1. Canada
Table 1.1
Table 1.2...
Graph 1.1
Graph 1.2...
Box 1.1...
Notes : 1 to n
2 2. USA II.2. USA
Table 2.1
Table 2.2...
Graph 2.1
Arabic Graph 2.2...
numbers Box 2.1...
Annex 2.A1
Annex 2.A2
Table 2.A2.1
Notes : 1 to n
3 3. France II.3. France
Table 3.1
Table 3.2...
Graph 3.1
Graph 3.2...
Annex 3.A1
Annex 3.A2
Table 3.A2.1

Table A.2... Council on the
Letters Graph A.2...

Table B.1 Programme of the
Table B.2... OECD Workshop
Graph B.1
© OECD 2007/1.2
98 ANNEXES
ANNEX D. HOW TO CORRECT PROOFS: STANDARD PROOFING MARKS
Example
Instruction Symbol Mark in
Text
the margin
the trafﬁcs
delete etc…
(deleatur) in this this way
1
delete and
New-Jersey
leave space
1
delete and
macro-economic
close up
sensibl growt
insert a letter or
imanent
punctuation mark
an old bonze
insert a word to be or not be
replace what was omitted It lay of Capri
itx cloudy ourside

an aptidude
make a correction
the
We visited in New England
stet
She had good reason to insist
(leave unchanged)
insert a space a job welldone
equalise space
To be or not to be
between words
© OECD 2007/1.2
HOW TO CORRECT PROOFS: STANDARD PROOFING MARKS 99
Example
Text
the margin
close up/delete space They left hap pily.
change case: upper the royal Society’s funding of

change case: lower University reseaRch.
multiple corrections
all’s will that ands wall
of the same error
correction outside its

Tiger, tigar, burnnng brighe
usual place
move right on the one hand
move left but, on the other hand
Do the musicians
decrease line space understand that the
dancers have ﬁnished?
There is always an easy solution to

every human problem – neat,
increase line space
plausible, and wrong.
(H.L. Mencken)
transpose adjacent
the Secretraiat’s draft reprot
letters
1
transpose non-adjacent
Chinese Teipai
letters
1. For clarity, the word with the mistake can be rewritten correcty and circled.
© OECD 2007/1.2
100 ANNEXES
Example
Text
the margin
He who everybody praises,

transpose words praises nobody.
(Samuel Johnson)
Blessed is the man who, having

us wordy evidence of the fact.
transpose lines
nothing to say, abstains from giving
(George Eliot)
Tiger, tiger, burning bright. In the

new paragraph
forests of the night,
You see things; and you say

“Why?”
run on (no new paragraph) But I dream things that never
were; and I say “Why not?”
(G.B. Shaw)
Ambition is the last refuge of

move up from line below 1
failure.
(Oscar Wilde)
The more minimal the art, the more

move down to next line1 maximum the explanation.
(Hilton Kramer)
As one grows older, one becomes

wrong font wiser and more foolish.
(Rochefoucauld)
2
FOURNIER, in his book Memories
change of type style
of Rome recalls...
1. By altering the size of the space between words, the printer can lengthen or shorten the text contained on one line.
2. “rom.” is to indicate roman, unslanted, type, the opposite of italic type.
© OECD 2007/1.2
HOW TO CORRECT PROOFS: STANDARD PROOFING MARKS 101
Example
Text
the margin
letters and numbers

E=MC2
in superscript;
Theres the kings messenger
apostrophes
numbers in subscript CO2
© OECD 2007/1.2
OECD PUBLISHING, 2, rue André-Pascal, 75775 PARIS CEDEX 16
PRINTED IN FRANCE
(00 2006 4P 1 P) – No. 83947 2007

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SECOND EDITION

“ I notice that you use plain, simple language, short words

THE KEYS TO GOOD WRITING

3. RULES AND CONVENTIONS 39

Country names, codes Numbers 68

DICTIONARIES AND REFERENCES

Flower, Linda (1993), Problem-Solving Strategies for Writing, 4th Edition,

Gordon, Karen Elizabeth (1993), The Deluxe Transitive Vampire:

Gordon, Karen Elizabeth (1993), The New Well Tempered Sentence:

Hale, Constance (2001), Sin and Syntax, Broadway Books.

O’Conner, Patricia T. (1998), Woe is I, Riverhead Books.

Rathbone, Robert R. (1985), Communicating Technical Information: A New

The Economist (2001), The Economist Style Guide in association

Trask, R.L. (1999), Penguin Guide to Punctuation.

White, Jan V. (1984), Using Charts and Graphs: One Thousand

Zinsser, William K. (2001), On Writing Well, 25th Anniversary:

The following websites may also prove helpful:

www.dictionary.com: Also provides language links, including one

Finally, the Reference and Terminology Unit of the OECD Translation

OECD PUBLISHING POLICY

OECD work on issues of significant and recognised interest, especially:

• proceedings, e.g. Quantifying the Benefits of Liberalising Trade

NOTE, however, that we generally do not sell our publications by chapter.

STANDARD OECD PUBLICATION STRUCTURE

See also: ■ Title (main title, subtitle, series title)

• List of tables, figures, boxes

■ The body of the book

See also: • Notes

See also: • References, bibliographies

THE EDITORIAL PROCESS

FORMATS AND TECHNICAL CONSTRAINTS

The following sources provide further information on formatting publications:

CHOOSING THE RIGHT WORDS

■ Avoid using a long word when a shorter word will do.

As goods become lighter and more As a result of the trend towards

The programme must start It is essential that the programme

■ Think twice before using adjectives such as relevant, suitable,

■ Repeat a word if it is the best word. Repetition is a device that

■ Ban redundancy, which often comes in the form of an adjective that

■ Put statements in positive form. Negative constructions are often

One must still… … does not make it any less

“Good writing is lean and confident… Every little qualifier

PRINT AND ONLINE PUBLICATIONS:

It is important to remember that readers respond well to short sentences.

Short sentences become critical on line. A reader reads a print page

When reading from a computer screen, four-fifths of readers scan pages

What makes a text scannable? Different ways of setting out information

KEEPING IT SHORT AND SIMPLE

■ Replace noun phrases

Unemployment rose last month. A rise in unemployment was

The study intends to… The intention of the study is to…

Use nouns Choose each noun for its efficiency in a sentence.

■ Reduce adjective strings

The regional authorities submitted The project was submitted by the

At their meeting, energy ministers At the meeting of energy ministers,

Passive voice is useful, however, and should be kept if it clarifies your

ORGANISING YOUR CONTENT

This paper is intended to provide…

ON OCCASION, such openings may add a conversant quality to heavy texts.