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ACCREDITATION CHECKLIST FOR SUBMISSION OF

SUPPORTING DOCUMENTS FOR SKILLS DEVELOPMENT
PROVIDERS

TRAINING PROVIDER CONTACT DETAILS

REGISTERED NAME OF PROVIDER
TRADING NAME OF PROVIDER
SATELITTE CAMPUSES, IF ANY
CONTACT PERSON
TEL
FAX
EMAIL
PHYSICAL ADDRESS
POSTAL ADDRESS
COMPANY REGISTRATION NUMBER
DATE REPORT
PROVIDER ACCREDITATION NUMBER

Type of Submission:

Extension of Scope MOU: Programme

First time evaluation Remedial Evaluation
Evaluation Approval
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QUALIFICATION/LEARNING PROGRAMME DETAILS

Name of Learning Awarded NQF Number Expiry Date Unit Standards / Qualification aligned to Qualification to which the learning program and
programme/Skills Accreditation level of Learning programme unit standards are linked / contextualized
programme status Credits US US Title
Qualification ID:
Qualification Title:
NQF Level:
Credits:
Registration start date:
Registration end date:
Last date of enrolment:
Last date of achievement:

LEARNING MATERIALS SUBMITTED

Y N N/A
All core unit standards for the qualification have been integrated into the programme design?
All fundamental unit standards have been integrated into the programme design?
The required minimum number of elective unit standards have been designed into the programme
The learning programme has been clearly identified as per compliance in the application
The electives have been chosen from the same learning programme
The Learning Programme has been designed from a single qualification
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Staff Details:

List of Facilitators Learning Programmes Qualifications and Experience

Delivered by Facilitator
1 Name Y N
a Certified Copy of ID
Surname b Certified Copies of qualifications
ID Number c SLA/Contract signed by both parties is in place
d CV is in place
2 Name a Certified Copy of ID
Surname b Certified Copies of qualifications
ID Number c SLA signed by both parties is in place
d CV is in place
List Constituent Assessors Unit Standards/ Qualifications and Experience
Qualifications the
Assessor is assessing
1 Name Y N
a Certified Copy of ID
Surname b Certified Copies of qualifications
ID Number c SLA/Contract signed by both parties is in place
d CV is in place
e Valid Constituent Report
2 Name a Certified Copy of ID
Surname b Certified Copies of qualifications
ID Number c SLA signed by both parties is in place
d CV is in place
e Valid SSETA Constituent Report
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List Constituent Moderators Unit Standards/ Qualifications and Experience

Qualifications the
Moderator is moderating
1 Name Y N
a Certified Copy of ID
Surname b Certified Copies of qualifications
ID Number c SLA/Contract signed by both parties is in place
d CV is in place
e Valid SSETA Constituent Report
2 Name a Certified Copy of ID
Surname b Certified Copies of qualifications
ID Number c SLA/Contract signed by both parties is in place
d CV is in place
e Valid SSETA Constituent Report
 8 Core Criteria

Criteria Comments
Y N
1. Organisation SSETA is Primary Focus SETA
Background SETA Accreditation Number
There are Company Registration Documents
There is Public Liability Insurance
Valid Tax Clearance Certificate
There is a Vision, Mission and Goals that promote training
There is an organogram that indicates
 Facilitators
 Assessors
 Moderators
2. QMS: Outline The Provider operates according to a QMS policy and procedure manual. The following Policies
procedures that implement and Procedures are in place:
quality management Y N
Quality policy and procedure
Strategic management policy and procedure
Registration and accreditation policy and procedure
Marketing policy and procedure
Financial management policy and procedure
Administration and communication policy and procedure
Resource management policy and procedure
Staff selection, appraisal and development policy and procedure
Learner entry, guidance and support policy and procedure
Work site management policy
Learning programme development, delivery and evaluation policy and procedure
Assessment policy and procedure
Moderation policy and procedure
Appeals policy and procedure
Certification policy and procedure
Quality assurance of learner achievements (QALA)
Complaints policy and procedure
Reporting policy and procedure for learners
Document and record management policy and procedure
Health and safety policy and procedure
Recognition of prior learning policy and procedure
CAT Policy
Confidentiality policy
Language of teaching, learning and assessment policy
Special needs policy and procedure
Management system review policy and procedure
HIV/AIDS policy and procedure for learners
Grievance policy and procedure for staff
Grievance policy and procedure for learners
Disciplinary procedure for staff
Disciplinary procedure for learners
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The Provider has a Review Management Policy and Procedure in place as the Y N
3. Review mechanisms: following indicate
Outline the ways in which the Management review meetings have been conducted
implementation of policies The frequency of meetings is indicated
would be monitored There is a review committee in place
The process of reviewing is in place
Reviews are recorded/minuted
There are review reports
Implemented actions are reviewed

4.1 There is a Curriculum Designed for the following Learning Programme:

4. Programme delivery: LP ID Recorded against SAQA Qualification ID
Outline how learning US Contextualized from SAQA Qualification ID
programmes would be Qual ID
developed, delivered and
evaluated Y N
Learner entry requirements are noted
Target group is clearly identified
Programme strategy is well developed
Assessment strategy is defined
There is an Assessment alignment strategy
There is a Moderation strategy
4.2 There is an Alignment Matrix indicating the following
Y N
Links to SOs and ACs (if qualification, link to exit level outcomes)
Shows where the outcomes are covered in the learner material
How the content is facilitated and indicate the activities and page numbers of
activities
Assessment – Indicates formative assessments and page numbers, indicate
summative assessments – where they are to be found, in which sections and
including page numbers
Includes essential embedded knowledge
Includes critical cross field outcomes
4.3 There is a Notional Hour Compliance Matrix indicating the following
Y N
Outcomes to be covered
Credits
Notional hours
Days
Contact session (time split between contact and practical application)
Experiential learning (time split between workplace experience and assessment
preparation)
If qualification – time spent on Final Summative Assessment (FSA)
Roll-out plan
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4.4. There is a Facilitator Guide indicating the following;

Y N
Programme overview
Programme entry requirements
Programme delivery structure (notional hours)
Programme outcomes
Programme alignment to the unit standards / exit level outcomes
How Assessment is to be conducted
Learning pathway
Facilitator role and responsibilities
Assessment (formative and summative)
Appeals and Disputes Procedures
Facilitator guidelines / delivery structure
Facilitator report
Attendance register
Unit Standard(s) to be included
Models Answers/Memorandum

4.5 The provider has a Learner Guide indicating the following

Y N
The learning programme is appropriate to the target audience
Clearly documented learning activities
The learning outcomes to be achieved by the learner clearly defined and
documented
Formative and Summative assessments which are clearly defined
Integration between the learning programme and Unit Standard and/or
Qualification and the assessment thereof

4.6 The provider has an Assessment Guide in place for Assessors indicating the following
Y N
Planning of Assessment
Preparation of the learner before assessment
Procedures followed during assessment
Feedback to the learner and third parties after the assessment
Model answers to the assessments
Recording and Administration of assessment results
Evaluation and review of the assessment process
Formative and summative assessment activities are clearly delineated
4.7 The provider has a Moderation Guide for Moderators indicating the following;
Y N
The Purpose of the moderator guide
Functions of the moderator
Roles and responsibilities of the internal moderator
The moderation process
Documentation to be completed by the moderator (templates for the moderator to
use)
SSETA QMD moderation at Provider level (internal moderation)
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4.8 The provider has a Final Integrated Summative Assessment (FISA) in place for full
qualifications indicating the following
Y N
Knowledge Component
Practical Component (Case studies, assignments, projects, in-basket exercises,
etc.)
Workplace Application Component
Alignment to Exit Level Outcomes (ELOs)
Final Judgement Recording Sheet
Indicate a place for learners, assessors and moderators to sign

4.9 The provider has Learner Portfolio of Evidence in place indicating the following:
Y N
Background information and details such as how the PoE will be assessed, how to
prepare your PoE, Appeals procedure, PoE requirements, Assessment
requirements, record of additional questions and responses
Learner Biographical Information form
Learner preparation and assessment preparation declarations, declaration of
authenticity, assessor declaration
Assessment plan
Learner CV, ID, Matric Certificate, Other related certificates
Evidence to be provided (summative assessment tasks) – including Workplace
Application
Learner review of the assessment process
Learner reassessment plan
Learner feedback report
Learner assessment appeal form
Provision for learner, assessor and moderator signatures and dates after each
summative assessment task/activity

The Provider has a suitable Human Resource policies and procedures in place and indicates
5. Staff policies: Outline the following
policies and procedures for Y N
staff selection, appraisal and
development Recruitment and Selection

Promotions and Terminations

Staff component i.e. permanent (contract) or contractual (SLA)

Staff development opportunities

6.1 The Provider has in place a design, development, delivery and evaluation policy and
6. Learner policies: Policies procedure
and procedures for the Y N
selection of learners are The learning programme(s) integrate theoretical and practical learning components
outlined, and learners are and assessment thereof
given guidance and support The learning programme/s are aligned to registered unit standards
The learning programme/s are in line with the targeted group
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The Provider uses the following delivery method(s):

 Face to face
 E-Learning
The Provider evaluates learning programmes and the learning programmes are
regularly updated to meet the learner needs and/or demands
6.2 The provider has in place a Language policy that states the following.
Y N
English is the medium of instruction
The Second Language is …………….
6.3 The Provider has in place an off-site practical and work-site management policy and
procedure.
Y N

6.4 The Provider has in place a policy and procedure for capturing and maintaining learner
records according to SAQA NLRD specifications.
Y N
Capturing, maintaining, and updating of learner information is done on a regular
basis
Assessment results recorded in both electronic and hard copy formats
The assessment results are signed off by relevant parties i.e. Assessors,
Moderators, and Learner, etc
Confidentiality of learner information is maintained at all times
There is regular and timeous reporting of Learner Achievement to SSETA QMD
Other Comments
6.5 The Provider has in place a learner guidance, support, confidentiality and feedback
policy and procedure which includes the following:
Y N
Entry requirements are as open as possible and make provision for RPL
The provider has provision for special needs e.g
 Disabled learners
 HIV+ learners

Confidentiality is maintained at all times through


There is documentation on how feedback is communicated to the learner
Learners’ complaints are addressed and the procedure is documented and
implemented as follows:


6.6 There is an Appeals and Disputes policy and procedure in place for the
learners:
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7.1 The Provider has an Assessment policy in place and includes:

7. Assessment policies:
Y N
Outline policies and
procedures for forms of Assessor roles and responsibilities
assessments that are used
and how they are managed Professional development of assessors

Types of Assessment

Principles of Good Assessment

Assessment Methodologies and Tools

Language in the Assessment Process

Methods of Evidence collection

Mechanisms for appeals and grievances

Fees and cost structure (if applicable)

Confidentiality

Internal moderation of assessment

Evaluation

Assessment methods include: (Knowledge, Practical, PoE)

7.2 The Provider has a Moderation policy and procedure in place that indicates the following:

Y N

That the policy reflects a fair, valid, and reliable moderation

Registered constituent moderators are used to conduct moderation

That SAQA principles of moderation have been followed

That learner results are uploaded to SSETA QMD

That provision is made for external moderation by the SSETA QMD

25% moderation is conducted on a random sample of assessments

Other Comments

The Provider has pre-moderated their assessment tools and ensures this report is available.

Y N

Assessment Guide pre-moderated

The Provider has a RPL policy and procedure in place that indicates the following:

Y N

Criteria for RPL is clearly stated in the policy

SAQA principles for RPL are stipulated in the policy and are implemented
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8.1 The provider has in place a Financial Management Policy and Procedure in place.
8. Management system and
policies: Indicate the Y N
financial, administrative and
physical structures and There are proper financial resources, management and budgetary processes
in place to sustain and conclude all contractual obligations in terms of the
resources of the
training provision throughout the accreditation period.
organization, as well as
procedures of accountability The Financial and Business Plan of the provider supports the goals and
within the organization mission and clearly indicates how they will enable the provider to achieve its
goals and objectives.
Financial Documents presented:
• Budget / Financial Statements:
• Confirmation from the Bank or Bank Manager of account:

 Confirmation from the Auditor of financial sustainability

8.2 The Provider has an Administrative / Resources Policy and Procedure in place.

Y N

There are policies and procedures for the accurate capturing, maintenance
and regular updating of learner information and records (i.e. MIS system used
to capture learner information complies with the NLRD requirements);
assessment results and moderation results
Facilities, equipment, and learning materials support the learning process and
are appropriate to the learning that is provided
The Provider makes use of both on-site and off-site premises for training and
uses an OHS checklist to verify the suitability of the premises for training,
assessment and/or moderation. The checklist include:
 Air / ventilation, natural light, desks, chairs, equipment, toilets (1
toilet per 10 learners) is all appropriate.
 Fire Extinguishers, evacuation plan, access to the First Aid kit i.e.
name/contact number of venue's Safety Officer and name / contact
number of closest ambulance service in the area, access to medical
facilities all available
 The venue is conducive to people with special needs e.g. Wheelchair
access to venue, toilet access etc
 Public Liability Insurance and Fire and Theft Insurance is in place

 A copy of the OHS Act is available

 The premises OHS Certificate is in place