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    Procurement Methods and Procedures: Casiano, John Michael S. Mujar, Selena G. Bsce 5A

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    Sherwin Natino
    This document outlines the key procurement methods and procedures according to Republic Act 9184, including: 1) Competitive bidding is the primary method of procurement and involves advertisement, eligibility screening, bid opening and evaluation, and contract award. 2) Alternative procurement methods like negotiated procurement can only be used in exceptional cases to promote economy and efficiency. 3) The bidding process includes pre-procurement activities, submission and opening of bids, evaluation, post-qualification, and awarding of contracts. Key requirements for eligibility, technical and financial proposals are also defined.

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    Procurement Methods and Procedures: Casiano, John Michael S. Mujar, Selena G. Bsce 5A

    Uploaded by

    Sherwin Natino
    37 views25 pages
    This document outlines the key procurement methods and procedures according to Republic Act 9184, including: 1) Competitive bidding is the primary method of procurement and involves advertisement, eligibility screening, bid opening and evaluation, and contract award. 2) Alternative procurement methods like negotiated procurement can only be used in exceptional cases to promote economy and efficiency. 3) The bidding process includes pre-procurement activities, submission and opening of bids, evaluation, post-qualification, and awarding of contracts. Key requirements for eligibility, technical and financial proposals are also defined.

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    Methods of precurement

    Original Title

    Procurement

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    This document outlines the key procurement methods and procedures according to Republic Act 9184, including: 1) Competitive bidding is the primary method of procurement and involves advertisement, eligibility screening, bid opening and evaluation, and contract award. 2) Alternative procurement methods like negotiated procurement can only be used in exceptional cases to promote economy and efficiency. 3) The bidding process includes pre-procurement activities, submission and opening of bids, evaluation, post-qualification, and awarding of contracts. Key requirements for eligibility, technical and financial proposals are also defined.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    37 views25 pages

    Procurement Methods and Procedures: Casiano, John Michael S. Mujar, Selena G. Bsce 5A

    Uploaded by

    Sherwin Natino
    This document outlines the key procurement methods and procedures according to Republic Act 9184, including: 1) Competitive bidding is the primary method of procurement and involves advertisement, eligibility screening, bid opening and evaluation, and contract award. 2) Alternative procurement methods like negotiated procurement can only be used in exceptional cases to promote economy and efficiency. 3) The bidding process includes pre-procurement activities, submission and opening of bids, evaluation, post-qualification, and awarding of contracts. Key requirements for eligibility, technical and financial proposals are also defined.

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    PROCUREMENT METHODS

    AND PROCEDURES

    CASIANO, JOHN MICHAEL S.


    MUJAR, SELENA G.

    BSCE 5A
    PROCUREMENT METHODS
    All Procurement shall be done through competitive
    bidding except as provided in R.A. 9184.

    Resort to alternative methods shall be made:

    • Only in highly exceptional cases

    • To promote economy and efficiency

    • Justified by conditions specified in R.A. 9184 and its IRR


    COMPETITIVE BIDDING
    REVISED IRR-RA 9184-Rule I Section 5h.
    It refers to a method of procurement which is open to
    participation by any interested party and which consists of
    the following processes:

    advertisement, pre-bid conference, eligibility screening of


    prospective bidders, receipt and opening of bids,
    evaluation of bids, post-qualification, and award of
    contract. For purposes of, and throughout this IRR, the terms
    “Competitive Bidding” and “Public Bidding” shall have the
    same meaning and shall be used interchangeably.
    PROCUREMENT METHODS
    NEGOTIATED PROCUREMENT

    REVISED IRR-RA 9184-Rule XVI Section 53.

    It is a method of procurement of goods,


    infrastructure projects and consulting
    services, whereby the procuring entity
    directly negotiates a contract with a
    technically, legally and financially
    capable supplier, contractor or
    consultant
    Bidding Process (Goods & Infra)
    Article VII-XI RA 9184
    Advertisement
    Pre-
    and/or Pre-Bid
    Procurement
    Conference Posting Conference

    Opening of Opening of
    Bid Technical Proposal Financial
    Submission (incl. eligibility docs) Proposal

    Post- Contract
    Bid Evaluation Award
    qualification

    6
    PRE-PROCUREMENT CONFERENCE
    Section 20. Pre-procurement Conference
    20.1 Prior to the advertisement or the issuance of
    the Invitation to Bid/Request for Expression of
    Interest for each procurement undertaken
    through a public bidding, the BAC, through its
    Secretariat, shall call for a pre-procurement
    conference. The pre-procurement conference
    shall be attended by the BAC, the Secretariat, the
    unit or officials, including consultants hired by the
    procuring entity, who prepared the Bidding
    Documents and the draft Invitation to Bid/Request
    for Expression of Interest for each procurement.
    PRE-PROCUREMENT CONFERENCE

    20.2. The holding of a pre-procurement


    conference may not be required for small
    procurements, i.e., procurement of goods
    costing Two Million Pesos (P2,000,000.00)
    and below, procurement of infrastructure
    projects costing Five Million Pesos
    (P5,000,000.00) and below, and
    procurement of consulting services
    costing One Million Pesos (P1,000,000.00)
    and below.
    ADVERTISEMENT AND/OR POSTING
    Section 21. Advertising and Contents of the Invitation
    to Bid/Request for Expression of Interest

    21.1. Contents of the Invitation to Bid/Request for


    Expression of Interest

    The Invitation to Bid/Request for Expression of Interest


    shall provide prospective bidders the following
    information, among others:

    A) For the procurement of:


    Infrastructure projects, the name and location of the
    contract to be bid, the project background and other
    relevant information regarding the proposed contract
    works, including a brief description of the type, size,
    major items, and other important or relevant features of
    the works;
    Advertisement and/or Posting
    B) A general statement on the criteria to be
    used by the procuring entity for the eligibility
    check

    C) The date, time and place of the deadline for


    the submission and receipt of the eligibility
    requirements, the pre-bid conference if any, the
    submission and receipt of bids, and the opening
    of bids;

    D) ABC to be bid;
    E) The source of funding;
    F) Others
    Advertisement and/or Posting
    21.2. Advertising and posting of the invitation to
    bid/request for expression of interest

    A) Advertised at least once in one (1) newspaper of


    general nationwide circulation

    B) Posted continuously in the Philgeps website, the website


    of the procuring entity concerned, if available

    C) Posted at any conspicuous place reserved for this


    purpose in the premises of the procuring entity concerned
    for seven (7) calendar days, if applicable, as certified by
    the head of the BAC secretariat of the procuring entity
    concerned.
    Advertisement and/or Posting

    21.2.2. Advertisement of the invitation to


    bid/request for expression of interest in a
    newspaper of general nationwide
    circulation provided in section 21.2.1(a)
    shall not be required for contracts to be
    bid with an approved budget of five
    million pesos (P5,000,000.00) and below
    for the procurement of infrastructure
    projects,
    Pre-bid Conference
    Section 22. Pre-bid conference

    22.1. For contracts to be bid with an approved budget of one million


    pesos (P1,000,000.00) or more, the BAC shall convene at least one (1)
    pre-bid conference to clarify and/or explain any of the requirements,
    terms, conditions, and specifications stipulated in the bidding
    documents.

    22.2. The pre-bid conference shall be held at least twelve (12) calendar
    days before the deadline for the submission and receipt of bids

    22.3. The pre-bid conference shall discuss, among other things, the
    eligibility requirements and the technical and financial components of
    the contract to be bid.

    22.4. The minutes of the pre-bid conference shall be recorded and


    made available to all participants not later than three (3) calendar
    days after the pre-bid conference.
    Pre-bid Conference
    22.5. Supplemental/Bid Bulletins

    The BAC shall respond to the said request by


    issuing a supplemental/bid bulletin, duly signed by
    the BAC chairman, to be made available to all
    those who have properly secured the bidding
    documents, at least seven (7) calendar days
    before the deadline for the submission and
    receipt of bids

    However, bidders who have submitted bids


    before the issuance of the supplemental/bid
    bulletin must be informed and allowed to modify
    or withdraw their bids
    Receipt and Opening of bids
    SECTION 23. Eligibility Requirements For The
    Procurement Of Goods And Infrastructure Projects

    23.1. For purposes of determining the eligibility of bidders


    using the criteria stated in section 23.5 of this IRR, only the
    following documents shall be required by the BAC, using
    the forms prescribed in the bidding documents

    A) Class “A” Documents


    Legal Documents
    Technical Documents
    Financial Documents
    B) Class “B” Documents
    Valid Joint Venture Agreement (JVA)
    Receipt And Opening Of Bids
    23.5. Eligibility criteria
    23.5.2. For the procurement of infrastructure projects:

    23.5.2.1. The following persons/entities shall be allowed to


    participate in the bidding for infrastructure projects:

    a) duly licensed Filipino citizens/sole proprietorships;

    b) partnerships duly organized under the laws of the


    Philippines and of which at least seventy-five percent (75%)
    of the interest belongs to citizens of the Philippines;

    c) corporations duly organized under the laws of the


    Philippines, and of which at least seventy-five percent (75%)
    of the outstanding capital stock belongs to citizens of the
    Philippines;
    Receipt And Opening Of Bids
    SECTION 25. Submission And Receipt Of Bids

    25.1. Bidders shall submit their bids through their duly


    authorized representative using the forms specified in the
    bidding documents in two (2) separate sealed bid
    envelopes, and which shall be submitted simultaneously.
    The first shall contain the technical component of the bid,
    including the eligibility requirements under section 23.1 of
    this IRR, and the second shall contain the financial
    component of the bid.

    25.5. Bids, including the eligibility requirements under


    section 23.1 of this IRR, submitted after the deadline shall not
    be accepted by the BAC.
    Receipt And Opening Of Bids
    SECTION 26. Modification And Withdrawal Of Bids

    26.1. A bidder may modify its bid, provided that this


    is done before the deadline for the submission and
    receipt of bids. Where a bidder modifies its bid, it
    shall not be allowed to retrieve its original bid, but
    shall only be allowed to send another bid equally
    sealed, properly identified, linked to its original bid
    and marked as a “modification,” thereof, and
    stamped “received” by the BAC
    Bid Evaluation
    SECTION 30. Preliminary examination of bids
    if a bidder submits the required document, it shall be rated
    “passed” for that particular requirement. In this regard, bids
    that fail to include any requirement or are incomplete or
    patently insufficient shall be considered as “failed”.
    Otherwise, the BAC shall rate the said first bid envelope as
    “passed”.

    Section 31. Ceiling for bid prices


    the ABC shall be the upper limit or ceiling for acceptable
    bid prices. If a bid price, as evaluated and calculated in
    accordance with this IRR, is higher than the ABC, the bidder
    submitting the same shall be automatically disqualified.
    There shall be no lower limit or floor on the amount of the
    award.
    Bid Evaluation

    SECTION 32. Bid evaluation for the procurement of


    goods and infrastructure projects

    32.2.1. The BAC shall immediately conduct a


    detailed evaluation of all bids using
    nondiscretionary criteria in considering the
    following:

    a) completeness of the bid


    b) arithmetical corrections
    Post-qualification
    SECTION 34. Objective And Process Of Post-qualification

    34.1. The lowest calculated bid/highest rated bid shall undergo post-
    qualification in order to determine whether the bidder concerned
    complies with and is responsive to all the requirements and conditions as
    specified in the bidding documents.

    34.2. Within three (3) calendar days from receipt by the bidder of the
    notice from the BAC that the bidder has the lowest calculated bid or
    highest rated bid, the bidder shall
    submit the following documentary requirements to the BAC:

    a) tax clearance;
    b) latest income and business tax returns;
    c) certificate of PhilGeps registration; and
    d) other appropriate licenses and permits required by law and stated in
    the bidding documents.
    SECTION 35. Failure Of Bidding

    35.1. The BAC shall declare the bidding a failure when:

    A) no bids are received;


    b) all prospective bidders are declared ineligible;
    c) all bids fail to comply with all the bid requirements or fail
    post-qualification, or, in the case of consulting services,
    there is no successful negotiation; or
    d) the bidder with the lowest calculated responsive bid/
    highest rated responsive bid refuses, without justifiable
    cause, to accept the award of contract, and no award is
    made in accordance with section 40 of the act and this IRR.
    Section 36. Single calculated/rated and responsive bid submission

    A single calculated/rated and responsive bid shall be considered


    for award if it falls under any of the following circumstances:

    a) if after advertisement, only one prospective bidder submits an


    LOI and/or applies for eligibility check

    b) if after advertisement, more than one prospective bidder


    submits an LOI and/or applies for eligibility check, in accordance
    with the provisions of this IRR, but only one bidder meets the
    eligibility requirements or criteria
    c) if after the eligibility check, more than one bidder meets the
    eligibility requirements, but only one bidder submits a bid

    in all instances, the procuring entity shall ensure that the ABC
    reflects the most advantageous prevailing price for the
    government.
    Award, Implementation And Termination
    Of The Contract
    Section 37. Notice and execution of award
    37.1. Contract award

    37.1.1. The BAC shall recommend to the head of the procuring entity the
    award of contract to the bidder with the lowest calculated responsive
    bid/highest rated responsive bid or the single calculated/rated
    responsive bid after the post-qualification process has been completed.

    37.2. Contract signing

    37.2.1. The winning bidder shall post the required performance security
    and enter into contract with the procuring entity within ten (10)
    calendar days from receipt by the winning bidder of the notice of
    award.

    37.2.2. The procuring entity shall enter into contract with the winning
    bidder within the same ten (10) day period provided that all the
    documentary requirements are complied with.
    THANK YOU!!

    25
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