SAP HCM Package Service

Personnel Administration

SAP India Consulting

confidential
 Agenda

1. Structure in Human Resources

2. Enterprise Structure
3. Personnel Structure
4. Infotypes
5. Infogroups / Actions
6. Infotype Menu
7. Dynamic Actions
8. Developments
9. Reports
10.Exercises

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Course Objective

◼To impart knowledge on the basic terms and familiarizing with

Personnel Administration.

◼To learn configuration on the concepts of Personnel

Administration.

◼To handle Personnel Administration independently in Projects

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Why Structure is Required?

The enterprise and personnel structures subdivide organizations and employees

according to factors relevant to time management and payroll. These structures
are stored in Customizing.
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Enterprise Structure Elements

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PA-PSA Design

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Personnel Structure Elements

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EG-ESG Design

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 Structure in Human Resources

1. Enterprise Structure
containing company code

2. Personnel Structure
containing personnel
area, personnel sub area

3. Organization Structure
containing organization
units, jobs and positions

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Infotypes

Infotypes

Org. Assignment Basic Pay

Person
etc.

Birth
certificate

Personal Data Address Planned Working Time

Infotypes: logical groupings of data fields

 SAP AG 1999

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List of Infotypes

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Subtypes

Further sub-divisions of an infotype are called subtypes. Subtypes are of

two-digit keys.

For Example:
Infotype 0006 (Address) has the
following subtypes
01 Present Address
02 Permanent Address
03 Emergency Address

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 The Need for Maintaining Infotypes
Maintaining Employee Data

Change of address

Pay increase

Work schedule
Early
Normal
Late

New working time

Change of employee subgroup New PS group

 SAP AG 1999

Generating Histories

Jan. 01.00 Jul. 01.00 Dec. 31.9999

Standard salary 5000,-

Infotype Basic Pay

Create Standard salary 5500,-

5500,-

Standard salary 5000,- Standard salary 5500,-

5500,-

Warning: Record valid from Jan. 01.2000 to Dec. 31.9999 is delimited

 SAP AG 1999

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Actions in Employee life cycle

Storing Data For Specific Dates

Hiring Reassignment Promotion

Transfer Promotion

Feb.01.1997 Mar.01.1998 Jul.01.2000

Jan.01.1998 Jan.01.1999

 SAP AG 1999

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List of Personnel Actions

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Personnel Actions –PA40

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Personnel Actions – Sequence of Infotypes

Personnel Actions Hiring Action

Planned Working Time Select personnel action

Enter data and save
Org. Assignment
infotype
Org. Assignment

Personal Data
Actions

Actions
Personalmaßnahmen
Personnel Actions

Personnel Actions
Personnel number 12345678
Hiring Personnel number 12345678
Org. Wechsel
Reassignment Hiring
Org. reassign.
Sequence of infotypes to
show a personnel activity
 SAP AG 1999  SAP AG 1999

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Infotype Menu – PA30

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Employee Master- Organizational Data

➢ Infotypes maintained in
Organizational Data

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Employee Master- Personal Data

➢ Infotypes maintained in
Personal Data

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Employee Master- Time Data

Infotype No. Infotype Text

0007 Planned working time

➢ Infotypes maintained in
0416 Leave Encashment
Time Data
2001 Absence

2002 Attendance

2003 Substitution

2006 Absence quota

2007 Attendance quota

2013 Quota Correction

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Employee Master- Payroll Data

Infotype No Infotype Text

0008 Basic pay
0014 Recurr.payments.ded
0015 Additional Payments
0045 Loans
0078 Loan Disbursements
➢ Infotypes maintained in
0185 Personal-IDsGratuity , PAN
Payroll Data
0267 Off Cycle Payments
0580 Previous Employer Pay Details
0581 Housing Details
0582 Exemptions
0583 Conveyance
0584 Other Income
0585 Sec 80 Invsts
0586 Sec 88 Invsts
0587 PF Trust Details
0588 P Tax, LWF, ESI
0589 Individual Re-Imbursements
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Dynamic Action

Dynamic Actions

If you make an entry in the

No. of children field and you
save this entry, the system Create Family/Related Person
automatically displays the Org Structure

Family/Related Person
Personnel No. 77
infotype for you to maintain
From 01. 01. 1999 to 31.12. 9999

Family / related person

Family member Child

Create Personal Data

Comm. Language English

Mar. status Marr.
Since
No. child. 1

 SAP AG 1999

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Integration

Integration - Personnel Administration and Planning

Job Personnel
Organizational Administration
Is described
Management by
Employee group
Position
Org. unit Employee subgroup

occupies

Person
belongs to
Cost center Personnel area
assignment
Personnel subarea
Cost center

Default value

 SAP AG 1999 Fixed assignment

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Developments

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Reports

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Exercises

Exercise Objectives
◼ After completing this exercise, you will be able to:
◼ Able to configure/maintain Enterprise Personnel and Organizational
Structure
◼ Create Number ranges
◼ Configure/maintain Infotype menu and Actions
◼ Activate Integration switches
◼ Run Employee reports

Business Example
◼ New Hiring promotion and Separation for one or more number of Employees
of the company. Employee’s data is modified. These changes must be
reflected in the Human Resources system.

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Exercises

Task 1

Create Personnel Areas

IMG Path: Enterprise Structure→ Definition→ Human Resources Management→

Personnel Area

Task 2

Create Personnel Sub Areas

IMG Path: Enterprise Structure→ Definition→ Human Resources Management→

Personnel Sub Areas

Task 3

Create Employee Group

IMG Path: Enterprise Structure→ Definition→ Human Resources Management→

Employee Group

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Exercises

Task 4

◼ Create Employee Sub Group

IMG Path: Enterprise Structure→ Definition→ Human Resources Management→

Employee Sub Group

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Exercises

Task 5
Personnel Areas To Company code (Assignment)

IMG Path: Enterprise Structure→ Assignment→ Human Resources Management→ Assignment of Personnel Area to
Company Code

Task 6
Employee Group To Employee Sub Group (Assignment)

IMG Path: Enterprise Structure→ Assignment→ Human Resources Management→ Assignment of employee sub group to
employee group

Task 7
Maintain Number ranges for Personnel Numbers

IMG Path: Personnel Management →Personnel Administration→ Basic Settings → Maintain number range intervals for
Personnel Numbers

Task 8
Define Defaults for Number ranges

IMG Path: Personnel Management →Personnel Administration→ Basic Settings → Determine defaults for number ranges

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Exercise-Actions

Task 9
Actions
IMG Path: Personnel Management→Personnel Administration→ Customizing
Procedures→Actions→Define Infogroups

IMG Path: Personnel Management→Personnel Administration→ Customizing

Procedures→Actions→Define Infogroups→Setup personnel actions→Personnel Action Types

IMG Path: Personnel Management→Personnel Administration→ Customizing

Procedures→Actions→Create reasons for personnel actions

Steps

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Exercise -Infotype Menu
Task 10
Infotype Menu

IMG Path: Personnel Management→Personnel Administration→ Customising

Procedures→Infotype Menus→Infotype Menus→ User Group Dependency on Menus and
Infogroups

IMG Path: Personnel Management→Personnel Administration→ Customising

Procedures→Infotype Menus→Determine choice of Infotype menus→Infotype Menus

Steps

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 Thank you!

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