SAP HCM Package Service
Personnel Administration
SAP India Consulting
confidential
Agenda
1. Structure in Human Resources
2. Enterprise Structure
3. Personnel Structure
4. Infotypes
5. Infogroups / Actions
6. Infotype Menu
7. Dynamic Actions
8. Developments
9. Reports
10.Exercises
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Course Objective
◼To impart knowledge on the basic terms and familiarizing with
Personnel Administration.
◼To learn configuration on the concepts of Personnel
Administration.
◼To handle Personnel Administration independently in Projects
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Why Structure is Required?
The enterprise and personnel structures subdivide organizations and employees
according to factors relevant to time management and payroll. These structures
are stored in Customizing.
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Enterprise Structure Elements
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PA-PSA Design
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Personnel Structure Elements
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EG-ESG Design
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Structure in Human Resources
1. Enterprise Structure
containing company code
2. Personnel Structure
containing personnel
area, personnel sub area
3. Organization Structure
containing organization
units, jobs and positions
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Infotypes
Infotypes
Org. Assignment Basic Pay
Person
etc.
Birth
certificate
Personal Data Address Planned Working Time
Infotypes: logical groupings of data fields
SAP AG 1999
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List of Infotypes
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Subtypes
Further sub-divisions of an infotype are called subtypes. Subtypes are of
two-digit keys.
For Example:
Infotype 0006 (Address) has the
following subtypes
01 Present Address
02 Permanent Address
03 Emergency Address
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The Need for Maintaining Infotypes
Maintaining Employee Data
Change of address
Pay increase
Work schedule
Early
Normal
Late
New working time
Change of employee subgroup New PS group
SAP AG 1999
Generating Histories
Jan. 01.00 Jul. 01.00 Dec. 31.9999
Standard salary 5000,-
Infotype Basic Pay
Create Standard salary 5500,-
5500,-
Standard salary 5000,- Standard salary 5500,-
5500,-
Warning: Record valid from Jan. 01.2000 to Dec. 31.9999 is delimited
SAP AG 1999
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Actions in Employee life cycle
Storing Data For Specific Dates
Hiring Reassignment Promotion
Transfer Promotion
Feb.01.1997 Mar.01.1998 Jul.01.2000
Jan.01.1998 Jan.01.1999
SAP AG 1999
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List of Personnel Actions
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Personnel Actions –PA40
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Personnel Actions – Sequence of Infotypes
Personnel Actions Hiring Action
Planned Working Time Select personnel action
Enter data and save
Org. Assignment
infotype
Org. Assignment
Personal Data
Actions
Actions
Personalmaßnahmen
Personnel Actions
Personnel Actions
Personnel number 12345678
Hiring Personnel number 12345678
Org. Wechsel
Reassignment Hiring
Org. reassign.
Sequence of infotypes to
show a personnel activity
SAP AG 1999 SAP AG 1999
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Infotype Menu – PA30
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Employee Master- Organizational Data
➢ Infotypes maintained in
Organizational Data
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Employee Master- Personal Data
➢ Infotypes maintained in
Personal Data
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Employee Master- Time Data
Infotype No. Infotype Text
0007 Planned working time
➢ Infotypes maintained in
0416 Leave Encashment
Time Data
2001 Absence
2002 Attendance
2003 Substitution
2006 Absence quota
2007 Attendance quota
2013 Quota Correction
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Employee Master- Payroll Data
Infotype No Infotype Text
0008 Basic pay
0014 Recurr.payments.ded
0015 Additional Payments
0045 Loans
0078 Loan Disbursements
➢ Infotypes maintained in
0185 Personal-IDsGratuity , PAN
Payroll Data
0267 Off Cycle Payments
0580 Previous Employer Pay Details
0581 Housing Details
0582 Exemptions
0583 Conveyance
0584 Other Income
0585 Sec 80 Invsts
0586 Sec 88 Invsts
0587 PF Trust Details
0588 P Tax, LWF, ESI
0589 Individual Re-Imbursements
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Dynamic Action
Dynamic Actions
If you make an entry in the
No. of children field and you
save this entry, the system Create Family/Related Person
automatically displays the Org Structure
Family/Related Person
Personnel No. 77
infotype for you to maintain
From 01. 01. 1999 to 31.12. 9999
Family / related person
Family member Child
Create Personal Data
Comm. Language English
Mar. status Marr.
Since
No. child. 1
SAP AG 1999
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Integration
Integration - Personnel Administration and Planning
Job Personnel
Organizational Administration
Is described
Management by
Employee group
Position
Org. unit Employee subgroup
occupies
Person
belongs to
Cost center Personnel area
assignment
Personnel subarea
Cost center
Default value
SAP AG 1999 Fixed assignment
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Developments
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Reports
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Exercises
Exercise Objectives
◼ After completing this exercise, you will be able to:
◼ Able to configure/maintain Enterprise Personnel and Organizational
Structure
◼ Create Number ranges
◼ Configure/maintain Infotype menu and Actions
◼ Activate Integration switches
◼ Run Employee reports
Business Example
◼ New Hiring promotion and Separation for one or more number of Employees
of the company. Employee’s data is modified. These changes must be
reflected in the Human Resources system.
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Exercises
Task 1
Create Personnel Areas
IMG Path: Enterprise Structure→ Definition→ Human Resources Management→
Personnel Area
Task 2
Create Personnel Sub Areas
IMG Path: Enterprise Structure→ Definition→ Human Resources Management→
Personnel Sub Areas
Task 3
Create Employee Group
IMG Path: Enterprise Structure→ Definition→ Human Resources Management→
Employee Group
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Exercises
Task 4
◼ Create Employee Sub Group
IMG Path: Enterprise Structure→ Definition→ Human Resources Management→
Employee Sub Group
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Exercises
Task 5
Personnel Areas To Company code (Assignment)
IMG Path: Enterprise Structure→ Assignment→ Human Resources Management→ Assignment of Personnel Area to
Company Code
Task 6
Employee Group To Employee Sub Group (Assignment)
IMG Path: Enterprise Structure→ Assignment→ Human Resources Management→ Assignment of employee sub group to
employee group
Task 7
Maintain Number ranges for Personnel Numbers
IMG Path: Personnel Management →Personnel Administration→ Basic Settings → Maintain number range intervals for
Personnel Numbers
Task 8
Define Defaults for Number ranges
IMG Path: Personnel Management →Personnel Administration→ Basic Settings → Determine defaults for number ranges
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Exercise-Actions
Task 9
Actions
IMG Path: Personnel Management→Personnel Administration→ Customizing
Procedures→Actions→Define Infogroups
IMG Path: Personnel Management→Personnel Administration→ Customizing
Procedures→Actions→Define Infogroups→Setup personnel actions→Personnel Action Types
IMG Path: Personnel Management→Personnel Administration→ Customizing
Procedures→Actions→Create reasons for personnel actions
Steps
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Exercise -Infotype Menu
Task 10
Infotype Menu
IMG Path: Personnel Management→Personnel Administration→ Customising
Procedures→Infotype Menus→Infotype Menus→ User Group Dependency on Menus and
Infogroups
IMG Path: Personnel Management→Personnel Administration→ Customising
Procedures→Infotype Menus→Determine choice of Infotype menus→Infotype Menus
Steps
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Thank you!
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