Conditions of Engagement and Scale of Charges

Architecture is a social art that touches all human beings at all levels of their existence
everywhere and everyday. This is the only discipline, which encompasses the four major
fields of human endeavour : Humanities, Science, Art, and Technology, actually putting into
practice the professional inputs drawn from them. In sum, Architecture is the matrix of
human civilization - an authentic measure of the social status, and an evocative expression
of the ethos of an era. When conserved, it is heritage and when in ruins, it becomes
archaeology, reconstructing tell-tale pictures of the past civilizations.
The demands on the profession over the years have become much more complex in nature
and much wider in scope. Architecture uses the philosophic wholesomeness of Humanities,
the logical rationalism of Science, the passionate imagination of Art and the inexhaustible
resources of Technology. It calls for originality, creativity, conceptualization, perception,
aesthetic values, and a holistic judgment of people, places, objects and events.
Architecture is primarily the art and science of designing spaces for serving the multifarious
activities of human beings and for meeting their specific needs in a meaningful built
environment. When various engineering services are rationally combined with Architecture's
basic elements of Space, Structure and Form, the performance of human functions and the
operation of mechanical utilities become efficient, pleasant and fulfilling. However, in its
broadened scope and baffling complexity, Architecture has generated specializations such as
Structural Design, Urban Design, City Planning, Landscape Architecture and Interior
Architecture. Retrofitting of Buildings, Architectural Conservation, Construction Management
have also lately emerged as specializations. Each of these compliment and support each
other.
The primary objective of Structural Design is to evolve a strong, durable and an efficient
skeleton so that the space which architecture encloses, and the form in which it expresses
itself as interior content and an exterior container, becomes an organic extension of one
another. Structure is so fundamental to architecture that it actually determines its two-
pronged functions; the utilitarian appropriateness and the expressive power of aesthetics.
Structural design as a creative discipline assumes an indispensable position as a natural
extension of Architectural Design. Endowed with an extraordinary power of
conceptualization and creativity, an architect can conjure up unprecedented structural
systems leading to the genesis of design-ideas introducing new concepts of Space and
Form. In other words, the architect's contribution to structural design can effectively bring
about qualitative change in the built-environment to stimulate the advancement of society
towards a higher order of civilization.
Urban Design is architecture of the cities, highly complex and gargantuan in scale. The
primary aim of urban design is to imbibe and maintain a sense of identity and harmony
among buildings, open spaces and other structures by means of a pleasant and memorable
visual imagery throughout the length and breadth of an urban setting. Accessibility at city-
level and the movement at all levels must be designed to operate smoothly. Volumetric
relationships, harmonious spatial sequences, transition from buildings to open spaces,
streetscape and the services infrastructure must together invest a townscape with an
exclusive imageability.
Landscape Architecture deals with the analysis, planning, design, management,

preservation and rehabilitation of land and also determines the environmental impact. It is a
science capable of objective analysis and synthesis leading to an ecologically-sensitive
design, which is self-sustainable. It integrates from the very conception, the elements of
architecture, urban design and civil engineering for meaningful and practical solutions.
Landscape architecture covers a wide spectrum of professional expertise, ranging from
landscape planning at the regional and city scale on the one end, to the small and medium
scale of public and private landscape at the other. It involves dealing with such sites as
office plazas/ public squares, highways, city parks/ national parks, housing developments,
institutional campuses, zoological and botanical parks.
In case of Interior Architecture, the primary objective is to generate a purposeful ambience

such as would stimulate the user's creative potential through multifarious activities. It must
facilitate the individual's sense of orientation, identification and eventual appropriation of
architectural spaces, that meld the interiors and exteriors into symbiotic relationships
through varied experiences of scale, volume, light and shade. Interiors are not only to
protect the users from the extremes of weather but also to nurture them emotionally. Since
the interior spaces are truly the life-force of any building, they must be designed (and not
decorated) as detailed artistic articulation of the basic architectural concept with deep
insight and sensitivity to fulfill the fundamental functional and aesthetic needs that are
efficient and pleasant to live and work in. The development of design is a very conscious act
and it infuses life into interiors subconsciously.
Creativity is the essence of architecture and harmony an essential aim of architects.
Architecture that has been recognized as great, in the historic past as well as in our own
time, has been harmonious with nature and its immediate environment. These are the
essential tenets of design which architects aspire to follow.
Architecture Design essentially is a product of an individual mind but realized through

association of experts from allied fields who contribute in the process of construction.
Mutual respect and understanding work wonders for ensuring high quality of the end-
product.
The architectural profession feels deeply concerned towards national priorities in the fields
of energy conservation, ecology, environmental pollution, protection and preservation of
architectural heritage and their precincts, low-cost housing, urban renewals, rural
upliftment, economic development at local and district levels, etc. in the interest of quality
of life both in rural and urban settlements.
The practice of the architectural profession is regulated by the Architects Act, 1972, and the
regulations framed thereunder. The Council of Architecture has prescribed the Conditions of
Engagement and Scale of Charges under the Architects (Professional Conduct) Regulations,
1989. The documents stipulate the parameters within which the Architect is required to
function. These define the responsibilities, the scope of work and services, and prescribe the
mandatory minimum scale of professional charges with a view to making the Client fully
aware of the duties and services which he may expect from the Architect. The professional
services required by the Client may not be comprehensive in scope in all cases and
accordingly a clear understanding between the two must be arrived at. The Council of
Architecture has prescribed the Conditions of Engagement based on general practice of the
profession in India. These documents are applicable to all registered architects and such
architects who have specialized in areas such as Structural Design, Urban Design, City
Planning, Landscape Architecture, Interior Architecture and Architectural Conservation.
The revised version of these documents reflects the Council's response to the many
challenges which the profession of Architecture is facing at present, and is constantly
endeavouring to meet them with active concern and unflinching commitment.
* Prescribed under regulation 2(1)(xii) of the Architects Professional Conduct Regulations,
1989. This revised document was approved by the Council of
Architecture at its 40th Meeting held on 12th and 13th April, 2002, vide Resolution No. 303
Comprehensive Architectural Services
Last Updated On: 13/10/2015
1. SCOPE OF WORK
The Architect is required to provide services in respect of the following :
Part I - ARCHITECTURE :
1. 1 Taking Client's instructions and preparation of design brief.

2. 2 Site evaluation, analysis and impact of existing and / or proposed development on
its immediate environs.
3. 3 Design and site development.
4. 4 Structural design.
5. 5 Sanitary, plumbing, drainage, water supply and sewerage design.
6. 6 Electrical, electronic, communication systems and design.
7. 7 Heating, ventilation and air conditioning design (HVAC) and other mechanical
systems.
8. 8 Elevators, escalators, etc.
9. 9 Fire detection, Fire protection and Security systems etc.
10. 10 Periodic inspection and evaluation of Construction works.
Part II _ ALLIED FIELDS :
1. 11 Landscape Architecture
2. 12 Interior Architecture
3. 13 Architectural Conservation
4. 14 Retrofitting of Buildings
5. 15 Graphic Design and Signage
2. SCHEDULE OF SERVICES :
The Architect shall, after taking instructions from the Client, render the following services:
CONCEPT DESIGN [STAGE 1] :
2.01 Ascertain Client's requirements, examine site constraints & potential ; and prepare a
design brief for Client's approval.
2.02 Prepare report on site evaluation, state of existing buildings, if any ; and analysis and
impact of existing and/ or proposed development on its immediate environs.
2.03 Prepare drawings and documents to enable the Client to get done the detailed survey
and soil investigation at the site of the project.
2.04 Furnish report on measures required to be taken to mitigate the adverse impact, if
any, of the existing and / or proposed development on its immediate environs.
2.05 Prepare conceptual designs with reference to requirements given and prepare rough
estimate of cost on area basis.
PRELIMINARY DESIGN AND DRAWINGS [STAGE 2] :
2.06 Modify the conceptual designs incorporating required changes and prepare the
preliminary drawings, sketches, study model, etc., for the Client's approval along with
preliminary estimate of cost on area basis.
DRAWINGS FOR CLIENT'S/ STATUTORY APPROVALS [STAGE 3] :
2.07 Prepare drawings necessary for Client's/ statutory approvals and ensure compliance
with codes, standards and legislation, as applicable and assist the Client in obtaining the
statutory approvals thereof, if required.
WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4] :
2.08 Prepare working drawings, specifications and schedule of quantities sufficient to

prepare estimate of cost and tender documents including code of practice covering aspects
like mode of measurement, method of payments, quality control procedures on materials &
works and other conditions of contract.
APPOINTMENT OF CONTRACTORS [STAGE 5] :
2.09 Invite, receive and analyse tenders; advise Client on appointment of contractors.
CONSTRUCTION [STAGE 6] :
2.10 Prepare and issue working drawings and details for proper execution of works during
construction.
2.11 Approve samples of various elements and components.
2.12 Check and approve shop drawings submitted by the contractor/ vendors.
2.13 Visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the
Construction Works and where necessary clarify any decision, offer interpretation of the
drawings/specifications, attend conferences and meetings to ensure that the project
proceeds generally in accordance with the conditions of contract and keep the Client
informed and render advice on actions, if required.
2.14 In order to ensure that the work at site proceeds in accordance with the contract
documents/ drawings and to exercise time and quality controls, the day-to-day supervision
will be carried out by a Construction Manager (Clerk of Works/ Site Supervisor or
Construction Management Agency in case of a large and complex project), who shall work
under the guidance and direction of the Architect and shall be appointed and paid by the
Client.
2.15 Issue Certificate of Virtual Completion of works.
COMPLETION [STAGE 7] :
2.16 Prepare and submit completion reports and drawings for the project as required and
assist the Client in obtaining "Completion/ Occupancy Certificate" from statutory authorities,
wherever required.
2.17 Issue two sets of as built drawings including services and structures.
3. PROFESSIONAL FEE :
3.01 In consideration of the professional services rendered by the Architect, he shall be paid
professional fee and other charges in accordance with the Scale of Charges.
3.02 Any tax levied by law, such as Service tax, etc. contingent to professional services
rendered by the Architect, shall be payable by the Client, over and above the gross fees
charged by the Architect in relation to the services provided.
4. SCHEDULE OF PAYMENT :
The Architect shall be paid professional fee in the following stages consistent with the work
done plus other charges and reimbursable expenses as agreed upon :
Retainer Rs. 20M* or 5% of the total fees payable,

On appointment/ Signing of Agreement/ whichever is
cceptance of higher, adjustable at the last stage.
offer.
Stage 1 10% of the total fees payable.
On submitting conceptual designs and rough
estimate of
cost.
Stage 2 20% of the total fees payable less payment
On submitting the required preliminary already made
scheme for the at Stage 1.
Client's approval along with the preliminary
estimate of cost.
already made at Stages 1 and 2.
a. On incorporating Client's suggestions
and submitting drawings for approval 35% of the total fees payable less payment
from the Client/ statutory authorities, already made at Stages1 to 3a.
if required.
b. Upon Client's / statutory approval
necessary for commencement of
construction, wherever applicable.

Upon preparation of working drawings, already made
specifications and at Stages1 to 3a.
schedule of quantities sufficient to prepare
estimate of cost
and preparation of tender documents.
On inviting, receiving and analysing tenders; already made
advising Client at Stages 1 to 4.
on appointment of contractors.
already made
On submitting working drawings and details at Stages 1 to 5.
required for commencement of work at site.
70% of the total fees payable less payment
already made
at Stages 1 to 6a.
 On completion of 20% of the 75% of the total fees payable less payment
work already made
 On completion of 40% of the at Stages 1 to 6b(i).
work 80% of the total fees payable less payment
 On completion of 60% of the already made
work at Stages 1 to 6b(ii).
 On completion of 80% of the 85% of the total fees payable less payment
work already made
 On Virtual Completion at Stages 1 to 6b(iii).
already made
at Stages 1 to 6b(iv).
Stage 7 100% of the fees payable less payment
On submitting Completion Report and already made at
drawings for issuance various stages and retainer.
of completion/ occupancy certificate by
statutory
authorities, wherever required and on issue
of as built
drawings
* Refer explanatory note 3 under Scale of charges.
5. EFFECTING PAYMENT TO THE ARCHITECT :
5.1 The fee payable to the Architect shall be computed on the actual cost of works on
completion. The payment due to the Architect at different stages be computed on the
following basis:
5.1.1 Retainer : On rough estimate of cost.
5.1.2 At Stage 1 : On rough estimate of cost.
5.1.3 At Stages 2 to 4 : On preliminary estimate of cost.
5.1.4 At Stages 5 to 6b : Accepted tender cost.
5.1.5 At Stage 7 : Actual total cost.
5.2 Progressive, on account, payments shall be made by the Client to the Architect against
any of the above stages based on the quantum of work done during that stage, as may be
mutually agreed to between the Client and the Architect.
5.3 No deductions shall be made from the fee of the Architect on account of penalty,
liquidated damages, part rates or other sums withheld from payment or recovered from
contractors/ suppliers.
5.4 When the work is executed wholly or in part with old materials or labour or carriage is
provided by the Client, the percentage fees shall be calculated as if the work had been
executed wholly by the contractor supplying all labour and new materials.
5.5 The actual cost of the completed works shall include cost of execution of assigned
works, referred to in Scope of Work and also the cost of equipment & machinery such as
Transformers, DG Sets, Sub-stations, Lifts, Air Conditioning Machines, Pumps & Motors,
Water and Sewage Treatment Plant, etc., but excluding the cost of land.
6. DOCUMENTATION AND COMMUNICATION CHARGES :
Apart from the professional fee, the Client shall pay to the Architect Documentation and
Communication charges, @ 10% of the professional fee payable to the Architect at all
stages.
7. REIMBURSABLE EXPENSES :
In addition to the amounts reimbursable against site visits by the Architect/ Consultant, the
Client will reimburse the Architect the following expenses incurred by him for discharge of
his obligations:
7.01. Actual cost of travel (to & fro), boarding & lodging and local transport for any visit
made by his staff to the site or such other place as may be necessary in connection with the
execution of work and in connection with the performance of duties referred to in this
agreement.
7.02. Cost of presentation models, computer simulation, presentation drawings, etc.,

prepared at the instance of the Client for purposes other than the Design and execution of
the project.
8. CLIENT'S ROLE AND RESPONSIBILITIES :
The Client shall discharge all his obligations connected with the project and engagement of
the Architect as follows:
8.01 To provide detailed requirements of the project.
8.02 To provide property lease/ ownership documents.
8.03 To provide a site plan, to a suitable scale, showing boundaries, contours at suitable
intervals, existing physical features including any existing roads, paths, trees, existing
structures, existing service and utility lines and such lines to which the proposed service can
be connected. In case such information is not readily available, the Client shall arrange for
the survey/ collection of necessary information and pay for the same.
8.04 To furnish reports on soil conditions and test as required by the Architect or pay for the
preparation of the same.
8.05 To furnish specific conditions/ Statutory stipulations/ Codes of Practice/Schedule of
rates, etc., desired to be followed.
8.06 To pay all the fees, levies, security deposits and expenses in respect of statutory
sanction.
8.07 To give effect to the professional advice of the Architect and cause no changes in the
drawings and documents without the consent of the Architect.
8.08 To honour Architect's bills within one month of its submission.
8.09 To appoint a Construction Manager (Clerk of Works/ Site Supervisor or Construction

Management Agency in case of a large and complex project) as per the Architect's advice.
9. EXECUTION OF THE ASSIGNMENT :
9.01 The Architect shall keep the Client informed about the progress of work in his office.
9.02 The Architect shall appoint specialised consultants in consultation with the Client, if
necessary.
9.03 The Architect shall be responsible for the direction and integration of the consultants
work. The consultants, however, shall be fully responsible for the calculations, the detailed
design and periodic inspection and evaluation of the work entrusted to them. The Architect
shall, if requested, make available the design calculations.
9.04 The Architect will advise the Client on the Time Schedule (Bar Chart/PERT/ CPM
Network) prepared by the contractors for the completion of work, if required.
9.05 The Architect shall supply to the Client, free of cost, upto six sets of drawings at
different stages.
9.06 The Architect shall not make any deviations, alterations or omissions from the
approved drawings, involving financial implications without prior consent of the Client.
9.07 Any professional services to be rendered by the Architect at the instance of the Client
after the agreed project completion period shall be compensated for on mutually agreed
terms.
9.08 The Architect shall exercise all reasonable skill, care and diligence in the discharge of
his duties and shall exercise such general superintendence and inspection as may be
necessary to ensure that works are being executed in accordance with the Conditions of
Contract.
9.09 Any revision in the drawings, tenders and documents, once approved, required to be
made by the Client shall be compensated as additional services rendered by the Architect
and paid for @ 50% of the fee prescribed for the relevant stage(s).
9.10 No change shall be made in the approved drawings and specifications at site without
the consent of the Architect.
9.11 Any curtailment of the professional services, beyond Stage 2, shall make it obligatory
for the client to pay at least 20% of the fee for the remaining Stage(s) of the curtailed
work/ Services.
10. TIME SCHEDULE :
The Architect shall, in consultation with the Client, prepare a Time Schedule in respect of
various services to be rendered and discharge of Client's obligations.
11. INDEMNIFICATION :
In the event that a claim or suit is brought against the Architect or the Consultants by any
third party for damages arising from personal injury or property damage caused wholly by
the Client, or anyone employed by the Client, or anyone for whose acts the Client may be
held responsible, then the Client shall indemnify the Architect and fully reimburse any loss,
damage or expenses, including the attorney's fees, which the Architect may incur in
connection therewith.
12. OWNERSHIP OF COPYRIGHT :
Architectural design is an intellectual property of the Architect. The drawings, specifications,

documents and models as instruments of service are the property of the Architect whether
the project, for which they are made, is executed or not. The Client shall retain copies of the
Architect's models, drawings, specifications and other documents for his information and
use in connection with the project. These shall not be used for any other project by the
Client or the Architect or any other person, except for the repetition as stipulated in the
Scale of Charges.
13. TERMINATION OF AGREEMENT :
13.1 Agreement between the Architect and the Client may be terminated by either one
giving the other a written notice of not less than 30 (thirty) days, should either fail
substantially to perform his part of responsibilities/duties, so long as the failure is not
caused by the one initiating the termination.
13.2 When termination of this Agreement is not related or attributable, directly or indirectly
to any act, omission, neglect or default on the part of the Architect, the Architect shall be
entitled to professional fees as stipulated under Clause 4 and sub-clauses 9.09 and 9.11 of
Clause 9.
13.3 In the event of Architect's firm closing its business or the Client having terminated the
agreement, the Client shall have the right to employ another Architect to complete the
work, after making payment to the previous architect's firm.
14. INTERPRETATION :
In case of any ambiguity or difficulty in the interpretation of the Conditions of Engagement

and Scale of Charges, the interpretation of the Council of Architecture shall be final and
binding on the Architect and the Client.
15. ARBITRATION :
All disputes or differences which may arise between the Client and the Architect under
"Conditions of Engagement and Scale of Charges" with regard to the meaning or
interpretation or matter or things done or to be done in pursuance hereof, such disputes
and differences shall be referred for arbitration to the Council of Architecture. The arbitrator
shall be appointed by the President, Council of Architecture. The arbitration shall be
conducted as per the provisions of the Arbitration and Conciliation Act, 1996. The decision
and award of the arbitrator shall be final and binding on the Architect and the Client.
Urban Design
1. SCOPE OF WORK :
The Architect is required to provide services for Urban Design /Urban Renewal Scheme in
respect of the following :
Part I - URBAN DESIGN/ URBAN RENEWAL
1.1 Taking Client's instructions and preparation of design brief.
1.2 Site evaluation, analysis of architectural character, social issues and heritage.
1.3 Feasibility study.
1.4 Preliminary proposal for development/ re-development and their impact on immediate
environs.
1.5 Volumetric study and Urban form recommendations including pedestrian / vehicular
movement and parking.
1.6 Architectural controls/ guidelines.
1.7 Conceptual design of :
i. Site development, services and their interconnectivity.
ii. Landscape Architecture.
iii. Architectural Conservation.
iv. Graphic Design and Signage.
Part II _ SITE DEVELOPMENT
1.8 Comprehensive Architectural Services beyond Part I with regard to external Engineering
Services and related buildings / structures; Roads, pathways, culverts & bridges; boundary
walls, gates.
PART III _ LANDSCAPE ARCHITECTURE
1.9 Landscape Architectural Services beyond Part I with regard to public spaces.
The Architect shall, after taking instructions from the Client, render the following services:
PROGRAMMING AND SITE EVALUATION [STAGE 1] :
2.01 Ascertain Client's requirements, examine site constraints & potential ; and prepare a
design brief for Client's approval.
2.02 Study of existing land use in and around the project area.
2.03 Study of contextual issues, socio-cultural aspects, landscape features and built form
etc.
2.04 Study of existing infrastructure, accessibility, circulation pattern and parking.
2.05 Prepare report on site evaluation, state of existing buildings, if any ; and analysis with
basic approach to circulation, activity distribution, interconnectivity and external linkages
including rough estimate of project cost based on allowable FAR/ re-development
objectives.
2.06 Assessment of impact of development/ re-development plan on the project area and
its immediate environs.
2.07 Furnish report on measures required to be taken to mitigate the adverse impact, if
any, of the existing and/ or proposed development /
re-development on its immediate environs.
2.08 Preparation of concept design of the area showing circulation pattern, zoning of various
land uses and relevant details, development/re-development strategy.
2.09 Assessment of utility services and their interconnectivity.
2.10 Furnish revised rough estimate of project cost based on FAR used in concept
design/re-development objectives.
2.11 Preparation of three dimensional form in relation to open spaces, model showing the
proposal and surrounding areas.
2.12 Submission of model and Conceptual design to the Client/ statutory authorities for
approval & ensure compliance with codes, standards and legislation, as applicable and carry
out necessary changes as may be required.
DETAILED DESIGN [STAGE 3] :
2.13 Preparation of drawings showing the common facilities for circulation, parking, open
spaces and external Architectural form.
2.14 Preparation of drawings showing Architectural controls/ guidelines, features and

specifications.
2.15 Preparation of drawings showing schematic network of services.
2.16 Preparation of drawings showing landscape, street furniture and graphic signage.
2.17 Furnish modified project cost.
2.18 Furnish urban design report including implementation strategy.
2.19 Prepare detail designs of various external elements and components.
2.20 Presentation of the urban design study to the statutory authorities for approval and
ensure compliance with codes, standards and legislation, as applicable and carry out
necessary changes as may be required.
IMPLEMENTATION [STAGE 4] :
2.21 Provide Comprehensive Architectural Services with regard to Site Development works,
if assigned.
2.22 Provide Landscape Architectural Services with regard to public spaces, if assigned.
2.23 Review and certification of detailed Architectural design of each of the constituent
components for construction or development within the area under urban design/ urban
renewal before approval by statutory authorities.
EXCLUSIONS :
2.24 The above scope of work will not include any architectural details which are not
relevant to external envelope.
professional fee and other charges in accordance with the Scale of Charges for Urban
Design/ Urban Renewal, Site Development and Landscape Architecture, as assigned.
3.2 Any tax levied by law, such as Service tax, etc., contingent to Professional Services
4.1 Urban Design/ Urban Renewal
done plus other charges and reimbursable expenses as agreed upon:

Acceptance of offer. higher, adjustable at the last stage
Stage 1 10% of the total fees payable
On submitting preliminary report containing
site evaluation, development/ re-
development impact assessment, feasibility
study, volumetric study and urban form
recommendations along with rough
estimate of project cost
already made
a. On submitting concept design and at Stage 1.
revised rough estimate 45% of the total fees payable less payment
b. On incorporating Client's suggestions already made
and submitting model and final at Stages 1 and 2a, to be released in two
design and approval thereof from the equal installments
Client / statutory authorities on submission and approval.

already made
a. On submitting drawings showing the at Stage 1 to 2b.
common facilities for circulation,
parking, open spaces and external 65% of the total fees payable less payment
Architectural form. already made
b. On submitting drawings showing at Stages 1 to 3a.
Architectural controls, features and 80% of the total fees payable less payment
specifications. already made
c. On submitting drawings showing at Stages 1 to 3b, to be released in two
schematic network of services, equal installments
landscape, street furniture, graphic on submission and approval.
signage and modified estimate of
project cost and approval thereof 85% of the total fees payable less payment
from the Client/ statutory authorities. already made
d. On submittingu rban design report

On completion of review and certification of already made at
detailed various stages and retainer.
Architectural designs of each of the
constituent components
for construction or development within the
area under urban
design, before approval by statutory
authorities or on expiry
of five years after stage 3d above.
4.2 Site Development
The stages of payment for Site Development works beyond Part I shall be same as for
Comprehensive Architectural Services.
4.3 Landscape Architecture
The stages of payment for Landscape Architectural Services beyond Part I shall be same as
for Landscape Architecture.
5.1 The payment due to the Architect for Urban Design/ Urban Renewal works, at different
stages, shall be computed in accordance with Scale of Charges.
5.2 The payment due to the Architect for Site Development and Landscape Architecture
works, at different stages, shall be computed in accordance with the respective services.
any of the stages based on the quantum of work done during that stage as may be mutually
agreed to between the Client and the Architect.
stages.
his obligations:
7.01 Actual cost of travel (to & fro), boarding & lodging and local transport for any visit
agreement.
7.02 Cost of presentation models, computer simulation, presentation drawings, etc.,

the project.
the Architect, as follows:
the survey/ collection of necessary information and pay for the same.
8.04 To furnish reports on soil conditions and test as required by the Architect or pay for the
preparation of the same.
8.05 To furnish specific conditions/ statutory stipulations/ codes of practice/schedule of

8.06 To pay all the fees, levies, security deposits and expenses required in respect of
statutory sanction.

necessary.
9.04 The Architect will advise the Client on the broad Time Schedule for implementation of
the project.
different stages.
approved drawings, involving financial implications without prior consent of Client.
terms.
Contract.
9.11 Any curtailment of the professional services, beyond Stage 2b, shall make it obligatory
for the Client to pay at least 20% of the fee for the remaining stage(s) of the curtailed
work/ services.
10. TIME SCHEDULE :

various services to be rendered and discharge of client's obligations.

Scale of Charges.
substantially to perform his part of responsibilities/ duties, so long as the failure is not
to any act, omission, neglect or default on the
part of the Architect, the Architect shall be entitled to professional fees as stipulated under
Clause 4 and sub-clauses 9.09 and 9.11 of
Clause 9.
15. ARBITRATION :
Landscape Architecture
1. SCOPE OF WORK :
The Architect is required to provide services in respect of the following:
1.1 Site appraisal and suitability.
1.2 Site planning.
1.3 Landform and grading.
1.4 Surface drainage design and water management.
1.5 Irrigation design.
1.6 Open space design - hard and soft areas.
1.7 Planting design.
1.8 Landscape structures and features.
1.9 Garden Furniture design.
1.10 Illumination design.
1.11 Graphic design and signage.
1.12 Co-ordination of external services.
1.13 Periodic inspection and evaluation of works at site.
The Architect shall, after taking instructions from the Client, render the following services :
2.01 Carry out site analysis and furnish a site appraisal report with regard to the potential
of the site vis-à-vis activities.
2.02 Prepare drawings and documents to enable the Client to get done the detailed survey
and soil investigation at the site of the project.
2.03 Furnish preliminary scheme for site planning.
2.04 Prepare conceptual landscape design with reference to requirements given and prepare
rough estimate of cost on area basis.
PRELIMINARY DESIGN AND DRAWINGS [STAGE 2] :
2.05 Modify the conceptual design incorporating required changes and prepare the
preliminary drawings, sketches, etc. for the Client's approval along with preliminary
estimate of cost on area basis.
DRAWINGS FOR CLIENT'S/ STATUTORY APPROVALS [STAGE 3] :

APPOINTMENT OF CONTRACTORS [STAGE 5]:
2.08 Invite, receive and analyse tenders ; advise Client on appointment of contractors.
construction.
2.12 Visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the
Construction Works and where necessary clarify any decision, offer interpretation of the
drawings/specifications, attend conferences and meetings to ensure that the project
proceeds generally in accordance with the conditions of contract and keep the Client
informed and render advice on actions, if required.
Client.
2.14 Issue Certificate of Virtual Completion of Civil Works and plantation.
assist the Client in obtaining "Completion / Occupancy Certificate" from statutory
authorities, wherever required.
2.16 Issue two sets of as built drawings including services, structures and plantation.
done plus other charges and reimbursable expenses as agreed upon.

Acceptance of offer. higher, adjustable at the last stage.
estimate of
cost.
On submitting the required preliminary already made at
scheme for the Stage 1.
estimate of cost.
Stage 3 35% of the total fees less payment already
On incorporating Client's suggestions and made at Stages
submitting drawings for obtaining approval 1 and 2.
from the Client/
statutory authorities, if required.
Upon statutory approval, if required and already made at
preparation of Stages 1 to 3.
working drawings, specifications and
schedule of quantities
sufficient to prepare estimate of cost and
preparation of
tender documents.
On inviting, receiving and analysing tenders; already made at
advising Client Stages 1 to 4.
made at
On submitting working drawings and details Stages 1 to 5.
1. On completion of 20% of the work already made at
Stages 1 to 6a.
2. On completion of 40% of the work 75% of the total fees payable less payment
already made at
3. On completion of 60% of the work Stages 1 to 6b(i).
4. On completion of 80% of the work already made at
Stages 1 to 6b(ii).
5. On Virtual Completion 85% of the total fees payable less payment
already made at
Stages 1 to 6b(iii).
already made at
Stages 1 to 6b(iv).
statutory
authorities,wherever required and on issue
of as built
drawings
following basis :
5.1.1 At Retainer : On rough estimate of cost.
5.3 No deduction shall be made from the fee of the Architect on account of penalty,
5.4 When the work is executed wholly or in part with old materials or labour or carriage is
provided by the Client, the percentage fees shall be calculated as if the work had been
works, referred to in Scope of Work and also the cost of equipment & machinery such as
Pumps & Motors, etc. but excluding the cost of land.
stages.
his obligations:
7.01 Actual cost of travel (to & fro), boarding & lodging and local transport for any visit
agreement.
7.02 Cost of presentation models, computer simulation, presentation drawings, etc.,

the project.
the Architect, as follows:
the survey collection of necessary information and pay for the same.
8.04 To furnish reports on soil conditions and soil test as required by the Architect.
8.05 To furnish specific conditions/Statutory stipulations/ Codes of Practice/Schedule of

sanction.

necessary.
different stages.
terms.
Contract.
for the client to pay at least 20% of the fee for the remaining stage(s) of the curtailment
work/ services.
10. TIME SCHEDULE :

Scale of Charges.
entitled to professional fees as stipulated under Clause 4 and sub-clauses 9.09 & 9.11 of
Clause 9.

15. ARBITRATION :
Interior Architecture
1. SCOPE OF WORK :
The Architect is required to provide services in respect of the following :
1.1 Site evaluation and assessment.
1.2 Interior design _ space planning/ development & volumetric study.
1.3 Architectural additions and alterations.
1.4 Design of fixed items of work, loose furniture & interior related civil works.
1.5 Illumination design.
1.6 Sound and acoustic design.
1.7 Graphic design and signage.
1.8 Indoor plants cape.
1.9 Selection of materials, equipment and other interior related elements.
1.10 Integration of all Engineering services.
1.11 Periodic inspection and evaluation of works at site.
The Architect shall, after taking instructions from the Client, render the following services :
2.01 Furnish a site evaluation and analysis report with basic approach to circulation, activity
distribution, interaction and external linkages.
2.02 Analyse schedule of spaces in relation to activities and site potential.
2.03 Prepare conceptual designs with reference to requirements and prepare rough estimate
of cost on area basis.
PRELIMINARY DESIGN [STAGE 2] :
2.04 Modify the conceptual designs incorporating required changes, prepare the preliminary
drawings, interior views and schedule of finishes for the Client's approval along with the
preliminary estimate of cost on area basis.
DRAWINGS FOR CLIENT'S /STATUTORY APPROVAL [STAGE 3] :

APPOINTMENT OF CONTRACTORS [STAGE 5] :
2.07 Invite, receive and analyse tenders, advise Client on appointment of contractors.
construction.
2.11 Visit the site of work and fabrication workshop, at intervals mutually agreed upon, to
inspect and evaluate the progress of works and where necessary clarify any decision, offer
interpretation of the drawings/specifications, attend conferences and meetings to ensure
that the project proceeds generally in accordance with the conditions of contract and keep
the Client informed and render advice on actions, if required.
Client.
2.13 Issue Certificate of Virtual Completion of works.
assist the Client in obtaining "Completion/ Occupancy Certificate" from statutory authorities,
wherever required.
2.15 Issue two sets of as built drawings including services and structures.
The Architect shall be paid professional fee in following stages consistent with the work done
plus other charges and reimbursable expenses as agreed upon :

Acceptance of offer. higher, adjustable at the last stage.
estimate of
cost.
On submitting the required preliminary already made
scheme for the at Stage 1.
estimate of cost.
On incorporating Client's suggestions and made at Stages
submitting drawings for obtaining approval 1 and 2.
from the Client/
statutory authorities, if required.
Upon client's approval / statutory approval already made
and preparation at Stages 1 to 3.
of working drawings, specifications and
schedule of
quantities sufficient to
prepare estimate of cost and preparation of
tender
documents.
On inviting, receiving and analysing tenders; already made
advising Client at Stages 1 to 4.
made
On submitting working drawings and details at Stages 1 to 5.
 On completion of 20% of the work already made
 On completion of 40% of the work at Stages 1 to 6a.
 On completion of 60% of the work 75% of the total fees payable less payment
 On completion of 80% of the work already made
 On Virtual Completion at Stages 1 to 6b(i).
already made
at Stages 1 to 6b(ii).
already made
at Stages 1 to 6b(iii).
already made
at Stages 1 to 6b(iv).
statutory
authorities, wherever required and on issue
of as built
drawings
following basis:
5.1.1 At Retainer : On rough estimate of cost.
5.3 No deductions shall be made from the fee of the Architect on account of penalty,
5.4 When the work is executed wholly or in part with old material or labour or carriage is
provided by the Client, the percentage of fees shall be calculated as if the work had been
works, referred to in Scope of Work, but excluding the cost of premises.
stages.
his obligations:
7.01. Actual cost of travel (to & fro), boarding & lodging and local transport for any visit
agreement.
7.02. Cost of presentation models, computer simulation, presentation drawings, etc.,
the project.
the Architect as follows:
8.03 To provide location plan, measured drawings and photographs of existing space with
full structural and relevant details, existing services and common outlets to which proposed
services can be connected. In case such information is not readily available, the Client shall
arrange for the collection of necessary information and pay for the same.
8.04 To furnish specific conditions/ statutory stipulations/ codes of practice/ schedule of

rates, etc. desired to be followed.
sanction.

necessary.
different stages.
terms.
Contract.
for the client to pay at least 20% of the fee for the remaining stage(s) of the curtailment
work/ services.
10. TIME SCHEDULE :

Scale of Charges.
entitled to professional fees as stipulated under Clause 4 and sub-clauses 9.09 & 9.11 of
Clause 9.

15. ARBITRATION :
and award of the arbitrator shall be final and binding on the Architect and his Client.
Scale Of Charges
Type of Project/ Services Scope of Work & Minimum

Services fees/Reimbursable
expenses
1. As described for 1. Single Block
Comprehensive Architectural Comprehensive Housing and sites
Services Architectural Services in upto 0.5 hectare : 5
the Conditions Percent on the cost
of Engagement including of works assigned.
Site 2. For a site more than
Development but excluding 0.5 hectare and
Landscape upto 2.5 hectares:
Architecture, Interior 3.5 Percent on the
Architecture, cost of works
Graphic Design and assigned.
Signage. 3. For a site more than
2.5 hectares and
upto 5 hectares :
2.5 Percent on the
cost of works
assigned.
4. For a site more than
5 hectares : 2
Percent on the cost
of works assigned.
5. Individual House :
7.5 Percent on the
cost of works
assigned.
Note : The fees payable in

marginal cases in respect
of clauses (iii) to (v) shall
not be less than the
maximum fee payable in
their respective preceding
clauses.
1.2 All projects other than As described for 5 Percent on the cost of
housing Comprehensive works assigned.
Architectural Services in
the Conditions
of Engagement including
Site
Development but excluding
Landscape
Architecture, Interior
Architecture,
Graphic Design and
Signage.
1.2.1 Repetition of As described for 5 Percent on the cost of
the building in the same Comprehensive works assigned.
campus Architectural Services in
the Conditions
of Engagement including
Site
Development but excluding
Landscape
Architecture,
Graphic Design and
Signage.
1.2.2 Repetition of As described for 2.5 percent on the cost of
the building in the Comprehensive works assigned
same campus Architectural Services in
the Conditions
of Engagement except
Landscape
Architecture,
Graphic Design & Signage
and Site
Development.
1.2.3 Repetition of As described for 3.5 percent on the cost of
the building at a Comprehensive works assigned.
different site Architectural Services in
the Conditions
Landscape
Architecture,
Graphic Design & Signage
and Site
Development.
1.3 Site Development [except As described for 2.5 Percent on the cost of
1.1 and 1.2] Comprehensive works assigned.
Architectural Services in
the Conditions
Landscape
Architecture,
Graphic Design and
Signage [except
1.1 and 1.2].
1.4 As described for 7.5 Percent on the cost of
Architectural Conservation/ Comprehensive works as
Retrofitting/Additions and Architectural Services in
alterations the Conditions
Landscape
Architecture,
Graphic Design and
Signage.
2. Urban Design As described for Urban  For all projects
Design/ Urban except Housing: 1
Renewal in the Conditions percent on the cost
of of works assigned,
Engagement. to be computed at a
rate of Rs 6M per
Sq.mt. of proposed
built-up area.
 Housing Projects :
20 percent of the
fee payable for
housing, as stated
in sub-clause 1.1
above, on the cost
of works assigned,
to be computed at a
rate of Rs 6M per
Sq.mt. of proposed
built-up area.
 In case of Urban
Renewal projects
fee payable shall be
1.5 times of the fee
stated above based
on actual cost of
works assigned.
Above fees are subject to a

minimum of Rupees 240M.
3. As described for Interior 7.5 percent on the cost of
Interior Architecture/Graphic Architecture in works assigned
design and signage the Conditions of
Engagement.
4. Landscape Architecture As described for Landscape 7.5 percent on the cost of
Architecture works assigned
in the Conditions of
Engagement.
5. Site visits Visits by an Actual Air/ AC First Class
Architect/consultant Fare (to & fro), AC Car,
in connection with Project Boarding & Lodging
for which commissioned. Expenses and Local
Transport.
 Outstation Visit :
Traveling, Boarding Rs. 3M

& Lodging Expenses
Rs. 1M
For each day
 Local site visit/field

visit
6. Advisory Consultancy  Outstation All as above at 5 i) (a) plus

Rs. 10M per day or part
 Local thereof.
Rs. 4M per day or part
thereof.
7. Documentation and Applicable on all 10 percent of the
Communication Charges professional fee professional fees.
payable to the Architect.
8. Verification Verification of Contractor's 1 percent in addition to
and Certification bills for above fees.
of Contractor's Bills payment, based on
progress of works
at site, measurements of
works Certified
by the Construction
Manager
(i.e. Clerk of Works/ Site
Supervisor
or Construction
Management
Agency) and in accordance
with
Conditions of Contract,
Drawings
and instruction issued.
Explanatory Notes:
For works costing upto Rs. 1400 M the professional fees may be negotiable between the
Architect and the Client.
When an Architect is engaged to undertake Comprehensive Architectural Services in respect
of buildings/ Site Development and/ or Landscape Architectural Services as a follow up of an
Urban Design/ Urban Renewal Scheme, his professional fee for Comprehensive Architectural
Services/ Landscape Architectural Services shall be reduced by 20%.
The current value of M is 1000.
Letter Of Appointment
Ref:
Date:
From:
To:
Dear Sir,
We have great pleasure in appointing your firm as our architects for Comprehensive
Architectural services/ Urban Design/ Landscape Architecture/ Interior Architecture as
detailed below :
Project____________________________________
Services___________________________________
Fees______________________________________
This letter of appointment together with Conditions of Engagement and Scale of Charges of
Council of Architecture, as appended herewith, shall govern the agreement. This letter is
being sent in duplicate. One copy may please be signed in token of your acceptance and
returned to us.
Thanking You,
Yours faithfully,
ACCEPTED
Signature of Architect
Name of Architect_______________________
Council of Architecture's
Registration No.__________________________
Date_____________________
Place_____________________
Seal of the Firm____________

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Conditions of Engagement and Scale of Charges

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Architecture is a social art that touches all human beings at all levels of their existence

Landscape Architecture deals with the analysis, planning, design, management,

In case of Interior Architecture, the primary objective is to generate a purposeful ambience

Architecture Design essentially is a product of an individual mind but realized through

Last Updated On: 13/10/2015

The Architect is required to provide services in respect of the following :

1. 1 Taking Client's instructions and preparation of design brief.

Part II _ ALLIED FIELDS :

5. 15 Graphic Design and Signage

CONCEPT DESIGN [STAGE 1] :

PRELIMINARY DESIGN AND DRAWINGS [STAGE 2] :

DRAWINGS FOR CLIENT'S/ STATUTORY APPROVALS [STAGE 3] :

WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4] :

2.08 Prepare working drawings, specifications and schedule of quantities sufficient to

APPOINTMENT OF CONTRACTORS [STAGE 5] :

2.11 Approve samples of various elements and components.

2.15 Issue Certificate of Virtual Completion of works.

Retainer Rs. 20M* or 5% of the total fees payable,

Stage 4 45% of the total fees payable less payment

* Refer explanatory note 3 under Scale of charges.

5. EFFECTING PAYMENT TO THE ARCHITECT :

5.1.1 Retainer : On rough estimate of cost.

5.1.2 At Stage 1 : On rough estimate of cost.

5.1.3 At Stages 2 to 4 : On preliminary estimate of cost.

5.1.4 At Stages 5 to 6b : Accepted tender cost.

5.1.5 At Stage 7 : Actual total cost.

6. DOCUMENTATION AND COMMUNICATION CHARGES :

7.02. Cost of presentation models, computer simulation, presentation drawings, etc.,

8. CLIENT'S ROLE AND RESPONSIBILITIES :

8.01 To provide detailed requirements of the project.

8.02 To provide property lease/ ownership documents.

8.08 To honour Architect's bills within one month of its submission.

8.09 To appoint a Construction Manager (Clerk of Works/ Site Supervisor or Construction

9. EXECUTION OF THE ASSIGNMENT :

10. TIME SCHEDULE :

12. OWNERSHIP OF COPYRIGHT :

Architectural design is an intellectual property of the Architect. The drawings, specifications,

13. TERMINATION OF AGREEMENT :

In case of any ambiguity or difficulty in the interpretation of the Conditions of Engagement

Last Updated On: 09/10/2015

Part I - URBAN DESIGN/ URBAN RENEWAL

1.1 Taking Client's instructions and preparation of design brief.

1.3 Feasibility study.

1.6 Architectural controls/ guidelines.

1.7 Conceptual design of :

i. Site development, services and their interconnectivity.

ii. Landscape Architecture.

iii. Architectural Conservation.

iv. Graphic Design and Signage.

Part II _ SITE DEVELOPMENT

PART III _ LANDSCAPE ARCHITECTURE

PROGRAMMING AND SITE EVALUATION [STAGE 1] :

2.04 Study of existing infrastructure, accessibility, circulation pattern and parking.

re-development on its immediate environs.

CONCEPT DESIGN [STAGE 2] :

2.09 Assessment of utility services and their interconnectivity.

2.14 Preparation of drawings showing Architectural controls/ guidelines, features and

2.15 Preparation of drawings showing schematic network of services.

2.17 Furnish modified project cost.