Overhead Cost Accounting (J54_US) PUBLIC

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Test Script PUBLIC

SAP S/4HANA - 29-08-19
Overhead Cost Accounting (J54_US)

Table of Contents

1 Purpose 3

2 Prerequisites 4
2.1 System Access 4
2.2 Roles 4
2.3 Master Data, Organizational Data, and Other Data 5
2.4 Preliminary Steps 6
2.4.1 User Settings - Set Controlling Area 6
2.4.2 Set Report Relevancy 6
2.4.3 Replicate Runtime Hierarchy 8
2.4.4 Optional: Updating Cost Center Budget Profiles (only required if you are using Cost Center Budget Functionality) 9

3 Overview Table 11

4 Test Procedures 13
4.1 Record Cost 13
4.1.1 General Entries With Cost Center 13
4.2 Transaction Based Allocations/Periodic Postings 15
4.2.1 Direct Activity Allocation 15
 4.2.2 Enter Statistical Key Figures 17
4.2.3 View Posted Statistical Key Figures 18
4.3 Execute Overhead Allocation Cycle 19
4.4 Execute Profit Center Distribution 21
4.5 Analytics 23
4.5.1 Cost Centers Actual Data Reporting 23
4.5.2 Where-Used List - Cost Centers Actual 24
4.5.3 Where-Used List - Statistical Key Figures 25
4.5.4 Display Line Items in Controlling 26
4.5.5 View Profit Center Distribution 27
4.6 OPTIONAL: Commitment Management and Cost Center Budgeting 28
4.6.1 Commitment Management Cost Centers Actual Data Reporting 28
4.6.1.1 Exclude Cost Center Data for Commitment Management 29
4.6.1.2 Create Purchase Order 30
4.6.1.3 Commitment Management by Cost Center 32
4.6.2 Cost Center Budgeting 33
4.6.2.1 Set Cost Center Master Budgeting Parameters 34
4.6.2.2 Upload Financial Data 35
4.6.2.2.1 Template for File Upload 35
4.6.2.2.2 Import Financial Data 37
4.6.2.3 Create Purchase Order 39
4.6.2.4 View Budget by Cost Center 41

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1 Purpose

This scope item covers transaction-based actual postings that are used in overhead cost controlling. The purpose of overhead cost controlling is the planning,
allocation, control, and monitoring of overhead costs.
Cost center accounting takes the costs incurred in a company and allocates them to the actual subareas that caused them. During period-end closing, these
costs are distributed to cost centers through automatic allocation. By allocating the cost elements to cost centers in overhead cost controlling, you can
control your costs and compare plan and actual costs. The plan/actual comparison at the end of the period helps you to plan, control, and monitor cost
behavior. Overhead cost controlling is also a prerequisite for further allocating overhead costs to cost objects (CO-PC), which enables you to conduct a
period-specific profitability analysis.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and
business conditions.

2.1 System Access

Syste Details
m
Syste Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned
m to your role.

2.2 Roles
Assign the following business roles to your individual test users.
Note The following roles are provided as example roles from SAP. You can use these as templates for your own roles.

Business Role Business Role ID as Delivered Log

by SAP on
Cost Accountant - SAP_BR_OVERHEAD_ACCOUNTANT
Overhead
General Ledger SAP_BR_GL_ACCOUNTANT
Accountant
Purchaser SAP_BR_PURCHASER
Cost Accountant - Sales SAP_BR_SALES_ACCOUNTANT
Divisional Accountant SAP_BR_DIVISIONAL_ACCOUNTANT
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with
SAP Best Practices.

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2.3 Master Data, Organizational Data, and Other Data
The organizational structure and master data of your company has been created in your system during implementation. The organizational structure reflects
the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your
company.
Use your own master data or the following sample data to go through the test procedure.

Data Sample Detail Comments

Value s
OPERATING A000
CONCERN
CONTROLLING AREA A000
COMPANY CODE 1710
G/L ACCOUNT 11001000 G/L account for bank account.
29500000 A G/L account for allocation clearing must be available. Use your specific clearing GL or use the demo
data 29500000.
COST CENTER 17101902,
17101101,
17101301,
17101750,
17101401,
17101753,
17101601
For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data Description
ID
BNM Create Cost Center and Cost Center
Group
BNG Create G/L Account and Cost Element
BNN Create Activity Type and Activity Type
Group

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 2US Create Universal Allocation Master Data

2.4 Preliminary Steps

2.4.1 User Settings - Set Controlling Area

Purpose

The controlling area must be set before you carry out the first steps in controlling.

Procedure

Step Step Name Instruction Expected Result Pass / Fail /

# Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Overhead.
2 Choose User Choose the user icon on the top left corner of the screen, and The Default Values screen
Preferences choose Settings. displays.
Choose Default Values.
3 Enter Data On the CO Area field, Controlling area A000 is set for
enter the following value: A000. your user.
Choose Save.

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2.4.2 Set Report Relevancy

Purpose

The first time you execute a design studio report. you must set report relevancy. If you make a subsequent change in cost center, profit center, or G/L
hierarchy, perform this step again to get the latest information.
Also, you must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the
backend database hierarchy tables. Normally, this is created as a periodic job that runs in the background.

Procedure

Step Step Instruction Expected Result Pass/Fail/Com

# Name ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad
displays.
2 Access the Open Set Report Relevancy - Set-Based Hierarchies (HRY_REPRELEV). The Set Report
SAP Fiori Relevancy for Set-
App Based Hierarchies
screen displays.
3 Enter In the header area, make the following entries and choose Execute:
Header Set Class: For example,0101, for the cost center group
Data
Organizational Unit: A000
Set Name: A000
Note For Set Class 0102, Organizational Unit YCOA, and Set Name YBA000_CE, you
must set report relevance. Additionally, select the Include Sub-nodes checkbox and
choose Execute. On the next view, select the Report Relevant checkbox for that row
and choose Save. This step is mandatory for budget use.
4 Mark as In the Set Report Relevancy for Set-Based Hierarchies header, ensure the following
report entries and choose Save:
relevant Set Name: A000
Report Relevant: Select

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2.4.3 Replicate Runtime Hierarchy

Purpose

You must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-end
database hierarchy tables. Normally, this would be created as a periodic job that would run in the background.

Procedure

Step Step Name Instruction Expected Result Pass/Fail/Comm

# ent
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead.
2 Access the SAP Open Schedule Overhead Accounting Jobs (F3015). The Application Jobs
Fiori App screen displays.
3 Select Choose the + (New) button.
4 Enter Header In the header area, make the following entries and choose Schedule:
Data Job Template: Replicate Runtime Hierarchy
Job Name: Manual test
Start Immediately: Select
In the Create Hierarchy area, make the following entries:
Hierarchy ID: YPS2
Valid From: <Enter current date>
If you are using the optional procedure Commitment Management and Cost Center
Budgeting, follow steps 1-4, but make the following entries instead:
Job Template: Manually Replicate Runtime Hierarchy
Job Name: Manual test
Start Immediately: Select
In the Create Hierarchy area, make the following entries:
Hierarchy ID: 0102/YCOA/YBA000_CE
Valid From: <Enter current date>

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2.4.4 Optional: Updating Cost Center Budget Profiles (only required if you are using Cost
Center Budget Functionality)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

● The default content comes with budget profile CC001- Cost Center Budget and mapped to sample groups for travel cost and material. The customer must
either adopt this profile or create new as per your requirement.
Adjustments to the budget profile CC001 has to be adapted for your specific company requirements prior to any budget-relevant postings. Retroactively
capturing budget-relevant postings is not possible.
• Cost Center Budget availability control is at G/L account group (unlike Project this is not linked to FSV and semantic Tags)
• G/L account group can be created either via the Edit Cost Element Groups app or the Manage Global Accounting Hierarchies - GL Account Hierarchy app.
• All the G/L account group assigned to a particular budget profile should be part of same G/L account Hierarchy (top node of groups).
• To actively use hierarchy created via Edit Cost Element Groups app in customizing, the prerequisites to set report relevancy via Set Report Relevancy - Set-
Based Hierarchies (HRY_REPRELEV) app (for example, for default content set class 0102, org YCOA, set name YBA000-CE and Include sub-node), and
replicate runtime hierarchy (example for default content 0102/YCOA/YBA000_CE) must be carried out. The default content comes with GL Hierarchy
YBA000_CE and customer can assign any groups to this as per their requirements and edit the predefined profile CC001- Cost Center Budget.
Note Make sure to always replicate runtime hierarchy after any change to the existing hierarchy to reflect the change and before mapping the groups in this
SSCUI step.

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Procedure

Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a Configuration The SAP Fiori launchpad displays.
Expert - Business Process Configuration.
2 Access the SAP Fiori Open Manage Your Solution (F1241). The Manage Your Solution view displays.
App
3 Configure Your Choose the Configure Your Solution button. The Configure Your Solution view displays.
Solution
4 Search the SSCUI Make the following entry and press Enter: The Configuration Items list displays.
Search: 102781
5 Select the Select the configuration item identified by the above Budget Management view displays.
Configuration Item search and choose the > button on the right side of
the row.
6 Find and Configure the Under the Configuration Steps section, look for the The Change View “Profiles: Overview”: Overview
Configuration Step row with ID 102781 and choose the Configure button. screen displays.
7 Change Entry of the Select the entry with profile CC001 and double-click All the G/L account groups assigned to a
Identified combination Account Group. Go to New Entries on the top menu particular budget profile should be part of the
and add the cost element groups and hierarchy. same G/L account hierarchy (top node of groups).
8 Change/Add Tolerance Choose the G/L Account Hierarchy line and double-
Limits for Each Group click Tolerance Limit and make the entry as per your
requirements.
9 Save Save the entries.

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3 Overview Table

The scope item Overhead Cost Accounting consists of several process steps provided in the following table:
Record Costs

Process Step Business Role Transaction/App Expected Results

General Entries With Cost Center General Ledger Post General Journal Entries General Ledger Account Document is entered and
[page ] 13 Accountant (F0718) saved.
Transaction Based Allocations/Periodic Postings

Process Step Business Role Transaction/App Expected Results

Direct Activity Allocation [page ] 15 Cost Accountant - Enter Activity Allocation (KB21N) Direct activity allocations are posted.
Overhead
Enter Statistical Key Figures [page ] 17 Cost Accountant - Enter Statistical Key Figures Statistical transaction-based key figures are
Overhead (KB31N) posted.
View Posted Statistical Key Figures Cost Accountant - Statistical Key Figures - Actuals
[page ] 18 Overhead (F2766)

Process Step Business role Transaction/App Expected Results

Execute Overhead Allocation Cycle Cost Accountant - Manage Allocations General Ledger Account Document is entered and
[page ] 19 Overhead (F3338) saved.

Process Step Business role Transaction/App Expected Results

Execute Profit Center Distribution Divisional Manage Allocations Balance sheet account balances to and from various profit centers
[page ] 21 Accountant (F3338) are distributed.
Analytics

Process Step Business Role Transaction/App Expected Results

Cost Centers Actual Data Cost Accountant - Cost Centers - Actuals Actual figures for cost centers can be displayed in the reporting
Reporting [page ] 23 Overhead (Cloud) (F0963A) with different dimensions for navigation.
Where-Used List - Cost Centers Cost Accountant - Where-Used List - Cost A report showing where cost centers are currently used is
Actual [page ] 24 Overhead Centers (F3549) displayed.
Where-Used List - Statistical Key Cost Accountant - Where-Used List - Statistical A report showing where the statistical key figures are currently

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 Figures [page ] 25 Overhead Key Figures used is displayed.
Display Line Items in Controlling Cost Accountant - Display Line Items in A report showing the posting details is displayed.
[page ] 26 Overhead Controlling
View Profit Center Distribution Divisional Profit Centers - Plan/Actual Using the report filters on profit centers, you can see the
[page ] 27 Accountant (F0926A) allocations.
OPTIONAL: Commitment Management and Cost Centers Budgeting

Process Step Business Role Transaction/App Expected Results

Exclude Cost Center Data for Cost Accountant - Manage Cost Centers Include cost center data for commitment management
Commitment Management [page ] 29 Overhead (F1443) reporting.
Create Purchase Order [page ] 30 Purchaser Create Purchase Order - Create the demo data to view the commitments in
Advanced (ME21N) reporting.
Commitment Management by Cost Center Cost Accountant - Commitments by Cost Allow visibility of purchase order commitments to be
[page ] 32 Overhead Center (F3016) viewed by cost center and cost elements.
Set Cost Center Master Budgeting Cost Accountant - Manage Cost Centers Include cost center data for budgeting.
Parameters [page ] 34 Overhead (F1443A)
Template for File Upload [page ] 36 Cost Accountant - Import Financial Plan Data Download the template and prepare your plan data for
Sales (F1711) upload.
Import Financial Data [page ] 37 Cost Accountant - Import Financial Plan Data Open the Import P&L Plan Data app and select a source
Sales (F1711) file.
Create Purchase Order [page ] 39 Purchaser Create Purchase Order - Create the demo data to view the commitments in
Advanced (ME21N) reporting.
View Budget by Cost Center [page ] 41 Cost Accountant - Commitments by Cost Allow visibility of purchase order commitments to be
Overhead Center (F3016) viewed by cost center and cost elements.

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4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Record Cost

4.1.1 General Entries With Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

To successfully demonstrate assessments there must be accounting documents posted directly on the sender cost center account to allocate values to the
receiver cost center account. Therefore, G/L accounting documents must be posted in the SAP system prior to executing the assessment cycles.

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Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on Log on to the SAP Fiori Launchpad as a General Ledger The SAP Fiori launchpad displays.
Accountant.
2 Access the SAP Open Post General Journal Entries (F0718). The Post General Journal Entries screen
Fiori App displays.
3 Enter Header In the header area, make the following entries: The account document is posted. The system
Data Journal Entry Date: <Current Date> automatically adds the input tax amount.
Posting Date: <Current Date>
Period: <current period>, for example, 03
Journal Entry Type: SA (G/L Account Document)
Company Code: 1710
Transaction Currency: USD
4 Enter Data In Line Items (2), make the following entries and press
Enter:
Company Code: 1710
G/L Account: 63005000
Debit: <amount> for example, 10000
Tax Code: I0
Cost Center: 17101750
5 Close Expanded Select arrow left of the first line item to collapse detail.
Detail Note For the Amount in Document Currency field above,
make the entry in the debit or credit column as
appropriate.
6 Enter Second Line In Line Items (2), add another line by selecting the Add
Item Detail Line Item icon at the bottom right and press Enter:
Company Code: 1710
G/L Account: 11001000
Credit: <amount> for example, 10000
Note Total Debit amount shown (that is, Debit Amount +
Tax Rate amount, based on the tax code entered)
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 7 Enter Additional On a new line, make the following entries:
Detail Value date: <Current date>
House Bank: USBK1
House Bank Account: USAC1
Note The value date is required for cash accounts.
8 Save Choose Post. Make a note of the document number:
__________

4.2 Transaction Based Allocations/Periodic Postings

4.2.1 Direct Activity Allocation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Direct activity allocations can also be done instead of assessments depending on your business needs. The following steps create an activity reallocation
directly from one cost center to another with the document posted in the SAP system.

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Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad
displays.
2 Access the Open Manage Direct Activity Allocation (F3697). The Manage Direct
SAP Fiori App Activity Allocation view
displays.
3 Create Object Choose the + (Add) button. The New Object view
displays.
4 Enter Header In the Header Information area, make the following entry:
Information ● Document Header Text: <Enter a text>
5 Enter In the Allocation Items area, make the following entries:
Allocation ● Sender Cost Center: 17101101
Items
● Activity Type: 8
● Partner Cost Center: 17101301
● Total Quantity: 5
6 Save Choose Save.
7 Document Write down the document number for the subsequent transactions. To review more The detailed controlling
number details on the document, select the Journal Entry number and then select Display entries are available.
Line Items in Controlling.
To view more details and review the postings, see Display Line Items in Controlling
app.

Tip To reverse activity allocations, use the Reverse button.

Note For details on activity types, refer to Create Activity Type and Activity Type Group (BNN).

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4.2.2 Enter Statistical Key Figures

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you can post statistical key figures. You can enter statistical key figures for use in reporting or as tracing factors for period-based allocations.
This also occurs within a transaction-based allocation in Controlling.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log on Log onto the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.
2 Access the SAP Open Enter Statistical Key Figures (KB31N). The Enter Statistical Key Figures
Fiori App (KB31N) screen displays.
3 Enter Actual Make the following entries.
Data Doc. date: <Current date>
Postg date: <Current date>
Item section: Line 1
Rec.CCtr: 17101902
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 StatKF: 1002
Total Quantity: 100
Item section: Line 2
Rec.CCtr: 17101753
StatKF: 1002
Total Quantity: 50
Note If you have no service scope installed, and CCtrs are not available,
you can use cost centers 17101201 and 17101302 instead.
4 Save Choose Post. Statistical Key Figures are posted.

4.2.3 View Posted Statistical Key Figures

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you can view your posted statistical key figures.

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Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.
2 Access the SAP Fiori Open Statistical Key Figures - Actuals (F2766). The Enter Statistical Key Figures screen
App displays.
3 View Statistical Key Make the following entries and choose OK: The Statistical Key Figure Items screen
Figures Fiscal Year: <Current year> displays current values.

Tip To reverse statistical key figure postings, use the app Reverse Statistical Key Figures (KB34N).

4.3 Execute Overhead Allocation Cycle

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you execute an assessment cycle (Cost Center). Both cost centers and work breakdown structure elements can be used as receivers in the
assessment cycle. In this example, cost center as receiver is demonstrated.

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Prerequisite

The plan assessment cycle demo data has been created for testing. For details on how to create your own plan assessment cycle defining senders and
receivers, see the Create Universal Allocation Master Data(2US) script.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori
launchpad displays.
2 Access the Open Manage Allocations (F3338). The Allocation Cycles
SAP Fiori App view displays.
3 Input Initial Make the following entries and choose the Go button: The assessment is
Screen Allocation Context: Cost Centers done.
Allocation Type: Overhead Allocation
Ledger: 0L
Company Code: 1710
Cycle: OA17200
Note If you created alternative manufacturing-based statistical key figures in the
previous step, run Assessment Cycle: OA17300Manuf Ass. shared facility instead of
OA17200Service Ass. shared facility.
4 Select Select the allocation cycle row and choose the Run button. The Run Allocations
Allocation screen displays.
Cycle
5 Test Run Select the allocation cycle row and choose the Test Run button. The Run Allocation(s) -
Test Run screen
displays.
6 Input Values Make the following entries and choose OK.
Fiscal Period from: <current period>
Fiscal Period to: <curent period>
Fiscal Year: 2019
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 Run Name: <enter your desired value>
Journal Entry Type: SA
To review the results, choose the Display Completed Runs button and choose Go. You
can further drill into the report to view specific senders and receivers, and values.

Tip To reverse an assessment posting, use the app Run Allocations (F3548) and choose Go. Select the allocation cycle job and choose Reverse .

4.4 Execute Profit Center Distribution

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Using profit center distribution, it is possible to distribute balance sheet account balances to and from various profit centers. In this business example, the
assets are held in a central profit center (shared service), and these amounts and costs are allocated across the various business units’ profit centers.

Prerequisites

1. Create an asset using the Create Asset app using Asset Class 2000. For details on how to create asset, refer to Create Asset (BNI).
1. Enter acquisition using the Post Acquisition (Non-Integrated) - With Automatic Offsetting Entry (ABZOL) app with the following data:

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 • Existing Asset: as created above
• Document Date: 1/15/2019
• Posting Date: same date as above
• Asset Value Date: same date a above
• Amount Posted: 96000
2. A G/L account for allocation clearing must be available.Create G/L 29500000 CO Allocation Clearing using the GL 29500100 as reference. For details on
how to create the G/L, refer to Create G/L Account and Cost Element(BNG)test script.
3. The plan assessment cycle demo data has been created for testing and is ready to use. For details on how to create your own plan assessment cycle
defining senders and receivers, see the Create Universal Allocation Master Data(2US) test script.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Divisional Accountant. The SAP Fiori launchpad
displays.
2 Access the SAP Open Manage Allocations (F3338). The Allocation Cycles view
Fiori App displays.
3 Input Initial Make the following entries and choose the Go button: The assessment is done.
Screen Allocation Context: Profit Centers
Allocation Type: Distribution
Ledger: 0L
Company Code: 1710
Cycle: OPPCD17
4 Select Select the allocation cycle row and choose the Run button. The Run Allocations screen
Allocation displays.
Cycle
5 Test Run Select the allocation cycle row and choose the Test Run button. The Run Allocation(s) -
Test Run screen displays.
6 Input Values Make the following entries and choose OK.
Period From: <current period>
Period To: <curent period>

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 Fiscal Year: 2019
Run Job Name: <enter your desired value>
Journal Entry Type: SA
To review the results, choose the Display Completed Runs button and choose
Go. You can further drill into the report to view specific senders and receivers,
and values.

Tip To reverse an assessment posting, use the app Run Allocations (F3548) and choose Go. Select the allocation cycle job and choose Reverse .

4.5 Analytics

4.5.1 Cost Centers Actual Data Reporting

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you run the cost centers actual data reporting.

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Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on Log onto the SAP Fiori launchpad as a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.
2 Access the SAP Fiori Open Cost Centers - Actuals (Cloud) (F0963A). The Prompts dialog box displays.
App
3 Selection Criteria Make the following entries:
Ledger Fiscal Year :<Current year>
Company Code: 1710
4 Choose Choose OK. A report showing actual costs for the cost
centers is displayed.

4.5.2 Where-Used List - Cost Centers Actual

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

This activity allows you to see where the cost centers are used in other master data such as activity type, profit centers, and actual cost allocations.
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Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as
a Cost Accountant - Overhead.
2 Access the SAP Open Manage Cost Centers The Manage Cost Centers view displays.
Fiori App (F1443A).
3 Selection Make the following entries and
Criteria choose Go:
Cost Center : <your cost center>
4 Where Used Select the desired cost center and A report showing where the cost centers are currently used is
choose Where Used - Cost Centers. displayed. For details, you can select the Master data object type and
drill in further.

4.5.3 Where-Used List - Statistical Key Figures

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 25
Purpose

This activity allows you to see where the statistical key figures are used.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as The SAP Fiori launchpad displays.
a Cost Accountant - Overhead.
2 Access the Search for where-used and open The Where-Used List - Statistical Key Figures view displays.
SAP Fiori App Where-Used List - Statistical Key
Figures.
3 Selection Make the following entry and choose A report showing where the statistical key figures are currently used
Criteria Go: displays. For details, you can select the relevant master data object type
Statistical Key Figure : <your and drill in further.
statistical key figure>

4.5.4 Display Line Items in Controlling

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 26
Purpose

This activity allows you to view various postings in controlling.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.
2 Access the SAP Fiori Open Display Line Items in Controlling app. The Display Line Items in Controlling
App view displays.
3 Selection Criteria Make the following entry and choose Go: A report showing the posting details
Ledger : <Enter your ledger, for example 0L> display.

4.5.5 View Profit Center Distribution

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 27
Purpose

In this activity, you view the profit center distribution.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a The SAP Fiori launchpad displays.
Divisional Accountant.
2 Access the SAP Fiori Open P&L - Plan/Actual (Cloud) (F1710A). The Prompts dialog box displays.
App
3 Selection Criteria Make the following entries:
Ledger Fiscal Year :<Current year>
Company Code: 1710
4 Choose Choose OK. Using the report filters on profit centers, you can
see the allocations.

4.6 OPTIONAL: Commitment Management and Cost Center Budgeting

4.6.1 Commitment Management Cost Centers Actual Data Reporting

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 28
Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Note This section is only applicable if you select the non-standard scope item Commitment Management. You have additional features in cost centers to view
commitment which comes via purchasing.
Commitment management is part of the cost monitoring process. Commitment management line items in SAP S/4HANA Cloud are triggered by expense
purchase requisitions and/or purchase orders that utilize cost centers and a material master. These commitments are updated in Extension Ledger 0E
(predelivered) in ACDOCA table. Commitments are reduced by various business transactions such as goods receipt.

Prerequisites

● To use commitment management functions, a nonstandard scope item 2I3 must be selected and activated. Once activated, commitment management
ledger 0E is active and applicable for all company codes and countries.
● Master Data requirement: Specific cost centers relevant for your commitment tracking must be unlocked. See the procedure on Exclude Cost Center Data
for Commitment Management [page ] 29.
● To view commitments in the report, an open purchase order and/or requisition must exist. For details on creating purchase orders, refer to Consumable
Purchasing (BNX).

4.6.1.1 Exclude Cost Center Data for Commitment Management

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 29
Purpose

This activity describes how to exclude cost center data from commitment management reporting. If you select the lock on the cost center master data,
consumable purchases that utilize the cost center are excluded from the report.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad with a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.
2 Open Manage Open Manage Cost Centers (F1443). The Manage Cost Centers (F1443) view displays.
Cost Centers
3 Cost Center Make the following entry and choose Go: The Manage Cost Centers view displays.
Cost Center:17101501
Select the line item with Cost Center and choose the
(>) Details button.
4 Lock Choose the Edit button on the top row. In the Control The Commitment Update flag is locked. No further
Commitment section, select the Lock Commitment Updates to see updates for this cost center would be shown in the
Updates the ON sign. commitment report.
Choose the Save button on the bottom right of your
view.

4.6.1.2 Create Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 30
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

This prerequisite activity creates the demo data to view the commitments in reporting.
Note For details on consumable purchasing, refer to Consumable Purchasing (BNX), steps Create Purchase Requisition or Create Purchase Order.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a Purchaser The SAP Fiori launchpad is
role. displayed.
2 Open Manage Purchase Open Create Purchase Order - Advanced The Create Purchase Order view
Order (ME21N). displays.
3 Start Purchase Order Make the following entries and choose Enter: The Create Purchase Order view
creation Supplier : 17300001 displays.

4 Enter Purchase Order data Make the following entries and choose Enter. The Create Purchase Order view
Org. Data: displays.
Purch. Org.:1710
Purch. Group:001
Company Code: 1710
5 Enter Additional Details Make the following entries and choose Enter: The Create Purchase Order view
A: (Account Assessment Category): K (Cost displays.
center)
Material: TG0011
Overhead Cost Accounting (J54_US) PUBLIC
Purpose Error: Reference source not found 31
 PO Quantity:1
Net Price: 450
Plnt: 1710
Stor. Location: 171A
In the next section, enter the following and
choose Enter:
Cost Center:17101401
6 Save the entries Choose the Save button to save the purchase The Purchase Order is created.
order.

4.6.1.3 Commitment Management by Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

This report allows visibility of purchase order commitments to be viewed by cost center and cost elements.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 32
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.
2 Access the SAP Open Commitments by Cost Center (F3016). The Commitments by Cost Center (F3016) view displays.
Fiori App
3 Selection Criteria Make the following entries:
Plan Category: PLN
Company Code: 1710
Display Currency :USD
Period: <Enter current Fiscal Year>
4 Choose Choose Go. A report showing commitments on the purchasing side
for the cost centers is displayed.

4.6.2 Cost Center Budgeting

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Note This section is applicable only if you select non-standard scope item Commitment Management which is also a prerequisite for budgeting. You have
additional features in cost centers to view commitments & budgets in which to monitor your expenses.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 33
Budgeting is a part of the cost monitoring process. Commitment management line items in SAP S/4HANA Cloud are triggered by expense purchase
requisitions and/or purchase orders that utilize cost centers and a material master. These commitments are updated in Extension Ledger 0E (predelivered) in
ACDOCA table. Commitments are reduced by various business transactions such as goods receipt.
Cost Center Budgeting utilizes profiles CC001 which allows you assign a G/L account hierarchy and G/L account group to specify the general ledger accounts
applicable for your cost center budgets. The default content utilizes G/L account hierarchy YBA000_CE and two G/L account groups, 1200_CE Production costs
materials and 1900_CE Travel costs.
Once you create your G/L account hierarchy and G/L account groups you must perform the steps Set Report Relevancy#unique_33 and Replicate Runtime
HierarchyReplicate Runtime Hierarchy [page ] 8 as covered in the Preliminary Steps.

Prerequisites

● To use cost center budgeting functions, a nonstandard scope item 2I3 must also be selected and activated. Once activated, commitment management
ledger 0E is active and applicable for all company codes and countries.
● You must perform the steps Set Report Relevancy and Replicate Runtime Hierarchy as mentioned in 2.4 Preliminary Steps of this document.
● To view commitments in the report, an open purchase order and/or requisition must exist. For details on creating purchase orders, refer to (Consumable
Purchasing).

4.6.2.1 Set Cost Center Master Budgeting Parameters

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 34
Purpose

This activity describes how to include cost center data for budgeting.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad
displays.
2 Access the SAP Open Manage Cost Centers (F1443A). The Manage Cost Centers
Fiori App (F1443A) view displays.
3 Cost Center Make the following entry and choose Go:
Cost Center: 17101601
Select the line item with Cost Center and choose the (>) Details
button.
4 Save the Entries In the Control section, under Budget Availability Control, choose the
Edit button and then make the following entries:
Budget-Carrying Cost Center: 17101601
Budget Availability Control Profile: CC001
Budget Availability Control is Active: ON
Choose the Save button on the bottom of the view.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 35
4.6.2.2 Upload Financial Data

4.6.2.2.1 Template for File Upload

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

n this activity, you download the template and prepare your plan data for upload. Depending on the scope of your solution, the plan data you fill the template
with will differ. In this script you download two templates: Cost Center Planning Data and Market Segment Planning Data. Use the sample data to populate
the template. If you have plan data already in your system and would like to copy the data to a new Plan Category, application Copy Financial Plan Data
(F3396) can achieve this without the need to manually upload the data.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.
2 Access the SAP Open Import Financial Plan Data (F1711). The Import Financial Plan Data
Fiori App (F1711) view displays.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 36
 3 Select Template Choose the Download Templates button.
In the Download Templates view, select the comma as separator
and then the Cost Center Budgeting template.
Open the downloaded CSV template.
Enter the field values as listed in the table below this table.
4 Save Template Save the file in the CSV format.

Field Value Table

CATEGOR RYEAR POPER RBUKRS RCNTR RACCT HSL RHCUR

Y
Category General Ledger Fiscal Posting Period Company Cost Account Amount in Local Local
Year Code Center Number Currency Currency
X X X X
BUDGET02 2019 3 (Current 1710 1710160 61007000 1000 USD
Period) 1
BUDGET02 2019 3 (Current 1710 1710160 65000500 1000 USD
Period) 1
BUDGET02 2019 3 (Current 1710 1710160 51600000 1000 USD
Period) 1

4.6.2.2.2 Import Financial Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date
Overhead Cost Accounting (J54_US) PUBLIC
Purpose Error: Reference source not found 37
Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Once the plan data file is saved in the template, open the Import P&L Plan Data app and select a source file.
The app performs the following checks:
1. The app checks whether the values in the source file are valid. If required, it returns a list of error messages. You must correct the values in the source file
until they are all valid before you can proceed.
2. If all values are valid, the app selects the distinct values for all characteristics of the plan data scope (as defined in the third row of the source file).
● If no plan data exists in the system for any combination of these characteristic values, you can directly import the plan data.
● If plan data exists in the system for any combination of these characteristic values, the app displays the affected values. It assumes that you want to
completely replace the existing plan data by the new plan data import.
Note One source file must therefore always contain full plan data sets for a certain combination of the characteristics you specified in the third row (the plan
data scope).

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Sales.
2 Access the SAP Open Import Financial Plan Data (F1711). The Import Financial Plan Data (F1711)
Fiori App view displays.
3 Cost Center Use the Browse button to select the CSV extension file you
wish to upload and choose Enter.
Make the following entry :
Source File: Your .CSV file that contains your plan
4 File Check The upload performs a check to ensure that the format is You are going to see the messages in the
correct. upper part of your view:
Overhead Cost Accounting (J54_US) PUBLIC
Purpose Error: Reference source not found 38
 Correct any error message that appears.
The selected file has the following plan data scope
Note the two informational messages that will appear in
the upper-left of the your view.
Your plan data import will upload X plan items
Select the Show Detail, and review the data and then
select the back button.
Your plan data import will overwrite x items
Select the Show Detail, and review the data and then
select the back button.
Proceed to the next step Import.
5 Import Choose Import. Import successful message appears.

4.6.2.3 Create Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

This prerequisite activity creates the demo data to view the commitments in reporting.
Note For details on consumable purchasing, refer to Consumable Purchasing (BNX), steps Create Purchase Requisition or Create Purchase Order.

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 39
Note Purchase line items without a material master using material group are currently not included in Commitments. But during actual posting (goods
receipts) the amounts are checked and included in Bugeting. This is shown in the example below.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a The SAP Fiori launchpad is
Purchaser role. displayed.
2 Open Manage Purchase Order Open Create Purchase Order - Advanced The Create Purchase Order view
(ME21N). displays.
3 Start Purchase Order creation Make the following entries and choose Enter: The Create Purchase Order view
Supplier : 17300001 displays.

4 Enter Purchase Order data Make the following entries and choose Enter.
Org. Data:
Purch. Org.:1710
Purch. Group:001
Company Code: 1710
5 Enter Additional Details Make the following entries and choose Enter:
A: (Account Assessment Category): K (Cost
center)
Material: TG0011
PO Quantity:1
Net Price: 450
Plnt: 1710
Stor. Location: 171A
In the next section, enter the following and
choose Enter:
Cost Center:17101601
6 Enter Additional Details in the Enter the following:
Next Line A: (Account Assessment Category): K (Cost
center)
Overhead Cost Accounting (J54_US) PUBLIC
Purpose Error: Reference source not found 40
 Description:
Office Equipment
Material Group: L005
OUn: EA
PO Quantity:1
Net Price: 1000
Plnt: 1710
Stor. Location: 171A
In the next section, make the following and
choose Enter:
G/L Account: 61007000
Cost Center:17101601
7 Save the entries Choose the Save button. The Purchase Order is created.

4.6.2.4 View Budget by Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

This report allows visibility of purchase order commitments to be viewed by cost center and cost elements.
Overhead Cost Accounting (J54_US) PUBLIC
Purpose Error: Reference source not found 41
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.
2 Access the SAP Fiori Open Cost Center Budget Report (F3871). The Cost Center Budget Report (F3871)
App view displays.
3 Selection Criteria Make the following entries:
Plan Category: PLN
Company Code: 1710
Display Currency :USD
Period: <Enter current Fiscal Year>
4 Commit for the Cost Choose Go.
Centers

Overhead Cost Accounting (J54_US) PUBLIC

Purpose Error: Reference source not found 42
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Overhead Cost Accounting (J54_US) PUBLIC in
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