Risk Assessment for PPM Task Sheets

Site Address:
Date: Ref No: PPM TASK SHEET LV
Tasks / activities being assessed and location e.g. Carrying Out PPM on LV Systems
Risk Assessment for LV Distribution – Miscellaneous Equipment
1: Checklist of hazards / aspects which require assessing for this activity:
 ‘E’ indicates environmental aspects which must always be considered.
 Competence (REF A) is ticked by default and should be assessed first.
 Include abnormal conditions i.e. explosion, flood, fuel spill
Ref: Ref: Ref: Ref:
HAZARD/ HAZARD/ HAZARD/ HAZARD/
 A, B,  A, B,  A, B,  A, B,
ASPECT ASPECT ASPECT ASPECT
Etc. Etc. Etc. Etc.
Competence
Lead or Temperature Transport
(including  A N AA AN
products Cold & Heat (E)
vendors) E)

Communication
Spills Lighting Vehicle
(including  B O AB AO
(E) (E) Movement
vendors) (E)

Work at Heights Moving

Co-operation
C (ladders, P Ultra Violet light AC machinery AP
(E)
scaffold, Roofs) (Plant hazards)
Work at Heights Resource use-
Electrical (Mobile Adverse Utility (Water/
 D Q AD AQ
(LV AND HV) Elevating Work weather Elec / Gas/Fuel)
Platforms) (E)
Resource use-
Excavation
Raw materials
Ventilation E (Falls/ Collapse/ R Lasers AE AR
(Consumables)
Buried services)
(E)
Non - Ionising & General Waste
Noise/Vibration
F Falling Objects S Ionising AF & Packaging AS
(E)
radiation (E)
Wastes-
Restricted
Land Hazardous
Access / egress
Pressure G T Contamination AG (including AT
(Persons/
(E) refrigerant gas
Equipment)
and lamps)(E)
Air Emissions
Wastes-
(Fumes/Dust/ Limited
H U Fire AH Sewage AU
Odour/ Headroom
(E)
Particulates) (E)
Use or Vermin/
Confined Water –
exposure to I V AI Pigeons/ AV
Spaces Work on or near
Gasses (E) Pests

Man-made Display Screen

Manual Water –
mineral fibres J W AJ Equipment AW
Handling Discharge to (E)
(E) (DSE)

Lifting Work related

Asbestos (E) K X Infra-structure AK AX
Equipment stress

Chemical/ Uneven Work Tools/

L Y AL Violence AY
Biological (E) Surfaces Equipment

Pesticides/ Wildlife/
Slips/Trips &
Herbicides M  Z Lone working  AM Biodiversity AZ
Falls
(E) (E)

People likely to be exposed to the risk;-

Company The Young New/Expectant Client

 Visitors Contractors  
Employees public Persons Mothers Employees
Risk Assessment for PPM Task Sheets

2: Assess the risk / impacts (refer to risk level analysis):

 Where there is a HIGH RISK you MUST seek further advice and controls.
 For environmental aspects the top 3 items (significant aspects) MUST be listed on QHSE Management Plan.
 Additional control measures MUST be detailed in final column for any score over 6.
Ref What is the hazard / aspect? What is the risk / impact? What are the current controls? Risk Further Action necessary?
letter level
(i.e. High roof, electricity, (i.e. Fall, electrocution, (i.e. Training, procedures, spill kits, PPE) (What and by when)
hazardous waste etc.) Contamination) L4 x S5 =
20 (HIGH)
Inadequate Competence – Injury due to inadequate Only personnel authorised by CBRE are to
General Work knowledge of plant work on LV equipment. If you are unsure ask
operations your supervisor before starting work.

Any person undertaking electrical work (inc

testing & diagnostics) must hold a City &
Injury or plant failure due to Guilds 17th edition qualification. CBRE LV
Electrical Work contact with or interruption rules must be issued, signed for and followed,
to electrical supply these are available via QHSE intranet.

Check for up to date qualifications. The site

Electrical AP will appoint competent persons
for tasks at the QMH, this will be based on the L1 x S5 =
A
individuals Qualifications, training and site 5 (LOW)
based assessments. Records of staff
competences are to be kept on file.

All personnel must have received a site

Injury to personnel from specific induction, including; - safe access &
Local Knowledge inadequate knowledge of exit routes, emergency arrangements &
local site conditions details of any risks at points of work, before
work is undertaken engineers should confirm
scope with local managers to see if there are
any local requirements.

Communication Supervisors being unaware When working alone tell the manager /
B& of an accident or other supervisor of the expected duration and its L2 x S3 =
AM significant event due to location. Ensure you maintain a means of two 6 (LOW)
Lone working way contact every 30 minutes and that the
Risk Assessment for PPM Task Sheets

escalation process is in place if the agreed

contact is broken.

Personnel have received training, and are

aware of lone working procedures and
isolation procedures.

Oxleas will be using a lone worker procedure

to ensure personnel can work safety alone.
Electrical supply LV Risk of electrocution / severe A permit to work may be required for isolation
burns due to contact with live of electrical equipment supplies check first.
conductors.
In accordance with the Electricity at Work
Regulations 1989 section 14, no live working
shall be carried out on the LV system within
the Oxleas estate.
Isolate and lock off supply prior to start of
works. (following the CBRE LOTO Procedure) L1 x S5 =
D
Test for dead with approved meter. 5 (LOW)
Ensure that insulated floor matting is present.

Work on isolated equipment De-isolation by another Signs and safety locks are to be displayed to
person being unware of warn of the activity taking place i.e. “Caution –
activity. equipment Isolated” Stating;-Time, Date &
Contact Details

Slips/Trips & Falls Risk of injury through slips, Correct footwear to be worn at all times.
trips or falls on uneven Ensure adequate lighting is available on route L1 x S3 =
Z ground. to work and at working location. 3 (LOW)
Be aware of surroundings at all times.

AL Only battery operated equipment hand tools 1x5=5

will be used where possible. Low
Use of electrical equipment Risk of electrocution to 240v equipment may be acceptable for certain
operative tasks when used with a RCD socket.
All electrical apparatus will be subject to
portable appliance testing as recommended
by the IET.
Regular visual inspections will occur before
Risk Assessment for PPM Task Sheets

tool use commences.

Cable lengths where used will be kept to the
absolute minimum and will not cross
walkways or paths.
All statutory guards to be in place prior to tool
use commencing.
All electrical equipment must be inspected for
safety prior to use.
Order of selection should be; - Battery, 110v
230 RCD protected.
Any equipment found to be damaged or
having inspection / test dates expire must be
removed from service and reported to your
supervisor.

Personnel involved in manual handling must

Sprain or Strain injury have received and understood awareness
General Manual Handling of resulting from poor manual training in safe handling practice.
Tools handling practice The weight of all equipment is ascertained
before manual handling is carried out.
Suitable equipment such as a trolley or truck 2x2=4
W
is available for awkward or heavy items and Low
two persons can be used to carry out tasks
when necessary.
Staff have received training in correct manual
handling techniques and are encouraged to
ask for assistance when required.
“All waste streams known and logged in log
Contamination of local area book 4 along with details of all approved
Waste lamp Filament material with waste material and waste partners (checked annually to ensure
AT substances their licenses are still valid)
1x3=3
& All staff to be trained in waste hierarchy”
Low
AS Tubes containing mercury are classed as
“Special Waste” and must be disposed of at
designated waste sites or held in designated
recycling facilities.
Check all connections for security, both
Re-energising conductors and Risk of electric shock or visually and mechanically as appropriate. 1x5=5
D
equipment flash over Visually inspect insulation of conductors and Low
Risk Assessment for PPM Task Sheets

phase shields etc. visually inspect integrity of

protection sleeves / grommets etc. check that
all unused ways and other openings are
suitably blanked.
Test in accordance with IEE regulations
before reinstatement and ensure any required
NICEIC certification is correctly completed.

Assessment completed by
Sign Date
(print name):
If consultant company
Manager acceptance
(print name):
Sign Date stamp

Review acceptance no change

Sign Date
(year 1)
 A review of risk assessment is required annually and following incidents or significant process change. Where change to the risk assessment is required
a new document must be started, otherwise please confirm acceptance for the year as indicated above.
Risk Assessment for PPM Task Sheets

3: Risk Level Analysis

Calculate score 1-5 for likelihood (L) & 1-5 for severity (S). Multiply these to get the risk level rating (RL)
LIKELIHOOD X SEVERITY
Low - Low risk/no impact - Minor discomfort/impact or (Guide Only)
1 Controls are in place to ensure the task/activity 1 insignificant consequence. Risk Level Rating
is safe and the environment is protected.
Low/Medium - Low/Medium risk/impact - 5 5 10 15 20 25
Some additional measures may be required to First aid /Hospital day case or minimal environmental

LIKELYHOOD
2 2
make the task/activity safe and protect the consequence. 4 4 8 12 16 20
environment.
Medium - Medium risk/impact - 3 3 6 9 12 15
Additional controls are necessary to make the Badly harmed (incapacitated for 3 day +, WRULD etc.) or
3 3 2 2 4 6 8 10
task/activity safe and protect the environment. moderate environmental consequence.
Moderate 3rd party interest / enforceable standard.
Medium/High - Medium/High risk/impact - 1 1 2 3 4 5
Formal and documented controls are required to Severely harmed/Maimed (Paralysis/Blinded/Badly
1 2 3 4 5
4 protect individuals and the environment. 4 burned/Loss of limbs etc)
Uncontrolled environmental release/significant 3rd party
interest/risk of prosecution.
High/imminent - Unacceptable high risk/impact - SEVERITY
Formal and documented controls are required to Death or chronic illness (i.e.
protect individuals and the environment. Further Electrocution / Asbestos related illness/Dangerous
5 5
action is necessary to mitigate unacceptable Occurrence)
risk/impact. Severe/Chronic/large quantity environmental release/ 3rd
party instruction/ High risk of prosecution.

Key to risk level:

HIGH = 20-25 – Unacceptable / High RISK / IMPACT Do not attempt this work: seek advice from QHSE Manager
MEDIUM = 8 – 16 Medium to High RISK / IMPACT Additional control measures should be sought to reduce the risk before proceeding.
LOW = 1- 6 Low to Medium RISK/IMPACT Adequate control measures may be in place: proceed with caution.