Newton International Fellowship Scheme 2020

The following scheme notes set out the eligibility and application process of the Royal Society Newton
International Fellowship. Please read through the entire document before proceeding with an application.

1. Overview
Background

The Newton International Fellowship Scheme was established in 2008 to select the very best early career
postdoctoral researchers from all over the world, and enable them to work at UK research institutions for two
years. Newton International Fellowships are made available by the Royal Society, British Academy and
Academy of Medical Sciences.

Since 2015, additional Fellowships have been supported through the Newton Fund specifically for applicants
from Newton Fund partner countries. This initiative aims to develop long-term sustainable growth and welfare
of partner countries through building research and innovation capacity, and forms part of the UK’s Official
Development Assistance commitment. Newton Fund countries include Brazil and Turkey.

In addition to the Newton International Fellowships, the K.C. Wong Education Foundation have generously
provided the Royal Society with private funding to support additional Fellowships; candidates for which will be
selected from the applications submitted to the Newton International Fellowship scheme. Due to the limited
budget of the Newton International Fellowship scheme, it is not possible to support all the high-quality
applications that we receive and the private funding enables the Royal Society to fund further Fellowships

Aims of the Scheme

This scheme focuses on early career international researchers. The aims of this scheme are as follows:
• To support the development and training of postdoctoral researchers at an early stage of their career
from any country outside the UK, by providing an opportunity to work at a UK research institution for
two years.
• To ensure the best postdoctoral researchers across all relevant disciplines from around the world are
supported in the UK.
• To foster long-term relations between Newton International Fellows and the UK research base
through the establishment of an alumni programme for former Fellows of this Scheme. The alumni
programme includes the possible provision of further funding for Newton International Fellows for
follow-on activities, to enable links with UK-based researchers to be maintained and developed.

Subjects Covered

Research must be within the Society’s remit of natural sciences, which includes but is not limited to biological
research, chemistry, engineering, mathematics and physics. For a full list, see our guidance page.

Submissions from clinically qualified scientists may be considered. The Society does not support clinical or
interventional research on humans at the individual or group level, social sciences or humanities, unless
otherwise stated. If there is any doubt about the eligibility of a project, contact the Royal Society.

LA/YC/01/2020
Applicants for clinical or patient-oriented research should apply to the Academy of Medical Sciences.
Applicants for social science and humanities should apply to the British Academy.

Value of Funding and Support Provided

Funding will consist of:

• £24,000 per annum for subsistence costs (tax exempt)
• up to £8,000 per annum for consumables
• a one-off payment of up to £3,000 for relocation expenses in year one only (up to £2,000 for EEA
Nationals)
• contribution towards the cost of dependents’ (partner and children only) visas required to relocate to
the UK for non-EEA nationals
• a contribution will also be made to enable the UK host institution to host a Fellowship; this will be
equal to 50% of the award (excluding the additional funding for dependants’ visas).

Contribution to UK Host Organisation

Newton International Fellowships will not be costed on the basis of full economic costing (FEC). Instead,
awards will include a sum of 50% of the award (i.e. up to £33,500 for two years) to enable the UK host
institution to host a Fellowship, to cover access for the individual to the institution and department facilities
(adequate office and laboratory space and access to essential equipment and facilities, etc.).

For example: if the award value is £35,000 in the first year (£24,000 + £8,000 + £3,000), the contribution to
overheads is £17,500; therefore, the overall award value in the first year is £52,500. Newton International
Fellows will not have access to this funding. The host organisation will not receive an overheads contribution
for extra funding awarded for dependants’ visas.

Duration and Start of Fellowship

Fellowships are expected to commence by 31 March 2021 but not before 01 October 2020, preferably on the
first of the month. Fellowships will be for held for two years, on a full-time basis.

Flexibility during the Fellowship: Should any candidates need to hold the fellowship on a part-time basis
because of caring responsibilities this will be considered by the Royal Society and discussed on a case-by-
case basis at the point of being offered a conditional award or during the award. There is also provision for
maternity, paternity, shared parental leave, adoptive or extended sick leave as well as financial support for
childcare costs that arise from attending conferences etc.

Tier 1 Exceptional Talent Visa (Exceptional Promise)

Royal Society Newton International Fellows requiring a visa to work in the UK are eligible to apply for a
Research and Innovation Talent Visa (i.e. Tier 1 Exceptional Talent Visa) under the accelerated process of
endorsement. In line with the highly prestigious nature of the award, the Tier 1 Exceptional Talent visa route is
designed for people who are internationally recognised as potential leaders and enables the holder to be both
adaptable and flexible during their research in the UK. Further details can be found on the Royal Society’s
website http://www.royalsociety.org/about-us/competent-body

Alumni Follow-on funding for Newton International Fellows

Royal Society Newton International Fellows may also be eligible to receive Alumni follow-on funding following
the tenure of their Fellowship to support networking activities with UK-based researchers. Information

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regarding the Follow-on Alumni funding will be sent to successful Newton International Fellows towards the
end of the Fellowship.

2. Eligibility
Applicant Eligibility

• Applicants must have a PhD or be in the final stage of their PhD provided that it will be completed
(including viva) before the start date of the fellowship. Confirmation of award of the PhD will be
required before any fellowship award is confirmed.
• Applicants should have no more than seven years active full-time postdoctoral experience at the time
of application, including teaching experience, time spent in industry on research, honorary positions
and/or visiting researcher positions. Career breaks must be clearly detailed and explained in the
application, for example “Start and end dates - career break – maternity/paternity leave”.
• Applicants should be working outside the UK and should not hold UK citizenship at the time of
application.
• Applicants who are not currently employed are still eligible but will need to provide details of their
previous supervisor.
• Individuals already living, working or undertaking research in the UK are not eligible to apply.
• Individuals who have lived, worked or undertaken research in the UK in the 12 months prior to the
application deadline are not eligible to apply.
• Individuals working outside the UK but employed by a UK organisation are also not eligible to apply.
• Applications from individuals who have not studied or worked in the UK previously are encouraged as
the scheme aims to establish new links between the applicant and the UK.
• Applicants who completed their PhD at a UK organisation must have been working and based outside
the UK for at least one year at the deadline for the application.
• Applicants proposing to return to their UK-based PhD organisation and/or PhD supervisor or to their
Post-doctoral supervisor will normally be considered to be ineligible and so applicants must have
exceptional reasons for proposing to do so.
• Proposed Fellowships must be carried out in the UK at the UK host organisation for the duration of
the Fellowship.
• Applicants must be competent in oral and written English. The applicant must confirm their
competency on the application form and the UK Co-applicant needs to include the applicant’s
competency in their supporting statement.
• Individuals who have previously been in receipt of a Newton International Fellowship are not
permitted to apply again.
• Applicants who have been unsuccessful in a previous round of the competition may make another
application in this round.

The Society recognises there are diverse research career paths, as well as the challenges of managing a
research career alongside other personal commitments. When reviewing applicants’ eligibility and research
experience, The Society will take into consideration time spent outside the research environment (e.g. time
away due to personal reasons such as maternity, paternity, shared parental and adoptive leave or other
caring responsibilities; ill-health or working in a non-research environment/role such as industry). Furthermore,
where applicants have taken formal periods of maternity, paternity shared parental and adoptive leave as the
primary carer (either the mother, father, partner or adopter), or extended sick leave, the Society will allow on
top of each period of leave an additional amount of time when assessing eligibility. Each case will be
considered individually as per guidelines below:

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 • Maternity, paternity, shared parental leave and adoptive leave: On top of the actual time taken off
work, an additional amount of time equivalent to the 100% taken will be added on top, for up to 6
months.

Example 1: If an applicant took 4 months leave, additional 4 months would be added and a total of 8
months would be deducted.
Example 2: If an applicant took 18 months leave, additional 6 months would be added (maximum
additional time allowed) and a total of 24 months would be deducted.

• Extended sick leave (defined as more than four weeks off work, as per UK Government’s definition):
On top of the actual time taken off work, an additional amount of time equivalent to the 100% taken
will be added on top, for up to 6 months.

Each case will be considered individually and the host institution may need to confirm that the applicant
qualifies for this provision. Supporting documents may be requested for individual cases at the Society’s
discretion. The Society reserves the right to consider individual requests outside of the outlined policy in
exceptional circumstances.

Newton Fund Applicants

• In order to be eligible for a Newton Fund-supported Newton International Fellowship, applicants must
be currently based in one of our partner countries. Our Newton Fund partner countries for this round
are Brazil and Turkey.
• There is not a separate application form for Newton Fund-supported Newton International
Fellowships. All applicants must complete the Newton International Fellowship application form on
Flexi-Grant® and candidates eligible for Newton Fund supported Newton International Fellowships will
be selected from the pool.
• Prospective applicants to an open Newton Fund call should note that Universities UK International
(UUKi) offers a partner matching service to help connect Newton Fund partner country researchers to
potential UK collaborators. Applicants in Newton Fund partner countries wishing to use this service
should complete UUKi’s Partner Request Form, ideally as soon as possible after the launch of the
call. UUKi is then able to suggest UK researchers or research groups which have similar research
interests and expertise, and may therefore be interested in collaborating. Partnership requests will
also be included on UUKi’s Opportunities for Collaboration webpage.

Privately Funded Fellowships

• Please note that it is not possible to apply for the private Fellowships directly. Candidates for
these private fellowships will be selected from the shortlisted Newton International Fellowship
applications based on the criteria above. The private Fellowships would be for a continuous duration
of two years and the project would have to be as outlined in the Newton International Fellowship
application.
• These private fellowships would not be branded ‘Newton International Fellowships’ and do not
include Alumni follow-on funding.

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 Max number of
Provider of Eligible Eligible available
Name of Fellowship
Fellowship residency nationality Fellowships

The K.C. Wong

Royal Society K.C. Wong
Education China Chinese 2
International Fellowship
Foundation

UK Co-applicant Eligibility

• The UK Co-applicant must be an established independent researcher of at least postdoctoral (or

equivalent) status and must make all the necessary practical and administrative arrangements for the
duration of the Fellowship.
• The UK co-applicant must hold a permanent or fixed term contract in a publicly-funded research
organisation. In the case of fixed term contracts, employment must continue for at least the duration of
the project.

Host Organisation Eligibility

• The host organisation is the UK institution, which employs the UK co-applicant.

o For information on eligible UK host organisations please see https://royalsociety.org/grants-
schemes-awards/grants/applications/
o Ineligible organisations include industrial, private and commercial organisations, university
spin-out companies, and governmental bodies.
• The UK co-applicant must be based in the UK at the UK host organisation.

Prior contact with the UK Co-applicant

• Contact between the UK Co-applicant and Applicant prior to the application is essential. This contact
should lead to a clearly defined and mutually-beneficial research project proposal.
• Please note that the Royal Society will not be able to assist in locating a UK Co-applicant.
• Applicants may only submit one application in a round. The application must be with only one Co-
applicant at a UK host organisation.

Eligible Fieldwork

• Applicants cannot conduct their research outside the UK but short fieldwork trips abroad may be
possible where appropriate.
• Short fieldwork trips abroad must not normally total more than one month per annum. Please note
that fieldwork is defined as “(practical) gathering of material or data specifically for the Newton
International Fellowship project”.

Eligible Costs

Subsistence
The annual subsistence rate is fixed at £24,000. Payments to Newton International Fellowship holders are
paid as a stipend (tax exempt) and do not constitute a salary. The subsistence can be spent on any living cost
at the discretion of the Fellow.

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Consumables
Newton International Fellows are entitled to apply for up to £8,000 per annum which can be spent on:
equipment, consumables or travel within the UK or internationally (if related to conducting fieldwork or
attending conferences). Please be aware that only the amount requested will be allocated, e.g. if you request
£5,000 under consumables, this is the amount you will receive. It is not possible to retrospectively increase
the award amount. Costs of attending or organising conferences, workshops or seminars for the purposes of
disseminating your research must be limited to £3,000 per year; in exceptional circumstances we will consider
requests to exceed this limit on a case by case basis. In the case of organising conferences, workshops or
seminars, only the cost of venue hire, materials and website and printed publications are eligible for support.

Relocation Expenses
Newton International Fellows are entitled to apply for up to £3,000 relocation expenses in the first year of their
Fellowship (up to £2,000 for EEA Nationals). This can be used to cover the costs incurred from moving from
the current institution to the UK host organisation and can include transportation costs and visa charges. From
1 April 2015, a new health surcharge was introduced under the 2014 Immigration Act for non-exempt persons.
As of 1 January 2020 the surcharge is now £400 per year; this also applies to dependents. This expense can
be covered under the relocation expenses costs of the Fellowship for non-exempt grant holders. Additional
funding is available to cover the cost of dependants’ visas. More information is available post award.

Ineligible costs
The following costs will not be covered by the scheme:
• Consumables may not be used to pay for: publication costs; any personal costs including that of
dependents; the cost of travel, subsistence and visas for participants and speakers at conferences
and workshops or seminars you organise; and salary costs or other costs of research staff/assistants.

Payments
All payments will be made quarterly in arrears in instalments directly to the UK host organisation. Regardless
of your start date, payments will be made at the end of March (Q1), June (Q2), September (Q3) and
December (Q4).

References

Five reference statements are required for the application. These statements must be submitted before the
application deadline. The following individuals need to be listed in the application for a reference:

1. Departmental support
a. Head of Department at the UK host institution
b. UK Co-applicant
c. Lead Applicant’s current supervisor overseas (if the applicant is an independent researcher or in
industry please use your direct manager or the most recent academic supervisor, if the applicant
is currently unemployed please use your most recent academic supervisor)

2. Nominated references
The guidelines for choosing 2 nominated referee are as follows:
• The primary consideration is that they are able to comment independently and authoritatively on your
application (i.e. someone in your field, who is as independent a researcher as possible from the
applicant/co-applicant). You do not need to know them personally, but you should make sure they
are able to provide a reference before adding them to your application.

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 • It is requested that one referee be nominated by the Applicant and one by the UK Co-applicant.
• At least one nominated referee must be based in the UK. A UK-based researcher is defined as
someone who holds a permanent or fixed term contract at a UK research organisation.
• Nominated referees from the same institution as the Applicant or Co-applicant will not be
accepted.
• Nominated references from the Applicant’s former/current supervisor (including PhD supervisor) will
not be accepted.
• The referee must not be a member on the assessment panel for this programme or a member of the
Royal Society’s Council.
• References must be submitted in English. If a reference is not submitted in English, it will not be
accepted and may render the application ineligible.

No two references can be from the same person. If this is the case the application will be made ineligible.

3. Timetable
Opening date Thursday, 23 January 2020
Closing date Thursday, 26 March 2020, 15:00 UK time
Expected results September 2020

Please note: Due to the very large number of applications we receive for this scheme, we will not be able to
provide feedback.

4. Assessment Criteria and Review Process

Assessment Criteria

The primary considerations are listed below. Successful applications should be strong in all respects:

Applicant
The suitability of the individual for the fellowship and their potential to develop an independent research
career. Track record commensurate with actual research experience to date including past achievements,
research career to date, publication record, awards, datasets held in repositories, software, keynote lectures
and current and previous grants; how the candidate intends to use the fellowship to further their research
career.

Research Proposal
The importance and scientific merit of the proposed research and the clarity, quality and originality of the
proposed project and likely contribution to the research field. If the research plan is clearly defined and
feasible.

Host Organisation/Co-applicant
The suitability and strength of the UK Co-applicant including their track record in the area of proposed
research as well as in supervising and mentoring early career researchers.
The suitability and strength of the host department and/or institution for the proposed research i.e. access to
appropriate expertise/equipment/facilities/resources and space during the award period as well as the
suitability of the host organisation for the applicant's career development e.g. appropriate level of support and
training opportunities.

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Expected Benefits to the Newton Fund Country (if applicant from Newton Fund country)
The expected benefits to the Newton Fund Country, in particular the extent to which the award will contribute
to advancing economic development and welfare of the country by transferring new skills and creating new
knowledge.

Review Process

• All applications to the Newton International Fellowships are reviewed and assessed by two members
of the selection panel who have the most appropriate scientific expertise using the criteria detailed
above.
• It is expected that applicants will be notified of the outcome of their application by email.

Please be assured that the Royal Society specifically requests anyone involved in reviewing applications to
consider them in confidence.

More information on the Review Process can be found in Appendix 1.

5. Contact information
Enquires about this scheme can be made using the contact details below. Before contacting us, please
check whether your question is answered by these scheme notes.

For Royal Society enquiries email: info@newtonfellowships.org or telephone +44 (0)207 451 2220 or +44
(0)207 451 2238.

For Academy of Medical Sciences enquiries email: newton-international@acmedsci.ac.uk (please read

Academy of Medical Sciences Scheme Notes)

For British Academy enquiries email: newtonfund@thebritishacademy.ac.uk (please read British Academy
Scheme Notes)

Please quote your application reference number in all correspondence to the Royal Society.

6. Use of Data
Please note that information regarding your application for Newton International Fellowship may be shared
with the Department of Business, Energy and Industrial Strategy (BEIS), Academy of Medical Sciences,
British Academy, K C Wong Education Foundation, CONFAP, CNPq and TUBITAK for data monitoring and
scheme evaluation purposes. You may also be contacted by selected third parties such as independent
evaluators, consultancy groups, and career development organisations. If successful, the Royal Society will
contact you regarding the administration of your award throughout the course of your funding and after its
completion. You may also be contacted by the Royal Society, BEIS, Academy of Medical Sciences, British
Academy, K C Wong Education Foundation, CONFAP, CNPq and TUBITAK, or an agent acting on their
behalf, for reporting and evaluation purposes throughout the course of your funding and after its completion.

7. System Guidance Notes

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Please read these guidance notes carefully as you complete the form.

Using Flexi-Grant ®

Applications can only be submitted online using the Royal Society’s Grants and Awards management system
(Flexi-Grant®) via https://grants.royalsociety.org. Further information about the Grants and Awards
Management system can be found via https://royalsociety.org/grants-schemes-awards/grants/flexi-grant/. If
you have not previously used Flexi-Grant®, please follow the registration process from the Flexi-Grant®,
homepage. Paper-based applications will not be accepted.

Before completing the online form, all applicants should check that they comply with the eligibility
requirements and ensure all necessary information is presented in the application. These requirements are
strictly adhered to and applications without all the necessary information, or evidence to show the assessment
criteria are met, will be rejected.

All applications must be approved by the UK Host Organisation and the applicant’s departmental
support must be completed before you can submit via Flexi-Grant®. Late applications will not be
accepted.

ORCID Identifier

All applicants applying to Newton International Fellowship should submit an ORCID (Open Researcher and
Contributor ID) identifier if they have one before their application is submitted. ORCID maintains a registry of
unique researcher identifiers and a transparent method of linking research funding, research publications,
research data and any other research outputs to these unique identifiers. This is a mandatory requirement at
the application submission stage only. You can register for an ORCID identifier via https://orcid.org/register.

Completing the application form

The application can be completed by using the navigation tabs on the application summary page, with each
page categorised as follows:

Summary
Eligibility Criteria
Contact Details
Lead Applicant Career Summary
UK Co-applicant Career Summary
Research Proposal
Use of Animals in Research
Use of Human Patients or Tissue
Financial Details
Applicant Declaration
Nominated Referees Support
Head of Department Support (of the UK Co-applicant)
Lead applicant’s Supervisor Support

A full list of question fields to be completed as part of the application can be found in the Question Guidance
in Section 9.

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8. Participants
To complete and submit the application form, the lead applicant is required to provide supporting statements
from five individuals (including the UK co-applicant’s Head of Department, two nominated referees, the Lead
applicant’s supervisor and the UK co-applicant).

These individuals can be invited through the ‘participants’ tab displayed on the application form summary
page, where you will find each of the required participants as described above.

Please select ‘invite’ and enter the e-mail address of the person you wish to invite to provide the relevant
statements and send the invitation.

The recipient will need to accept your invitation before they can participate in the application.

You can monitor the progress of your participant’s activity through this section of the application form, and
issue reminders as required. Once the recipient has accepted your invitation, their status will be displayed as
‘active’. Upon completion of their section of the application form, their status will be displayed as ‘complete’.

You will not be able to submit your application form until the status of all participants’ shows
‘complete’.

Once participants have completed all their sections of the application form, please remind them to
select ‘Save & Submit’ on the application form page or select ‘Submit your contribution’ on the
summary page.

It is recommended that Participants fulfil their requirements at least 5 working days before the submission
deadline (Thursday, 26 March 2020) to ensure there is sufficient time for organisational approval. The UK
Host Organisation approver must approve the completed application by the submission deadline.

Participant Types

Departmental Support
• The UK Host Organisation approver must approve the completed application by the submission
deadline.
• The following individuals must be listed under the Participants tab:
o Head of Department at the UK host institution
o Lead Applicant’s current supervisor overseas (if the applicant is an independent researcher or
in industry please use your direct manager or most recent academic supervisor; if the
applicant is currently unemployed please use your most recent academic supervisor)

Nominated References
• Under the participants tab displayed on the application form summary page, please enter the e-mail
address of the Nominated Referees who you wish to invite to provide the relevant statements.
• The following individuals must be listed under the participants tab
o The applicant’s Nominated Reference
o The co-applicant’s Nominated Reference

It is the applicant’s responsibility to liaise with the UK Host Organisation’s Approver, Co-Applicant,
Departmental Supports, and the nominated referees to ensure that the required tasks are completed

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by the deadline. Please contact the Royal Society before the deadline if there is any issue.
Alternatively, the UK Host Organisation’s Approver, Co-Applicant, Departmental Supports, and the
nominated referees can contact us directly. The Royal Society will not be held responsible for emails
that are not received due to address errors or spam filters and no provision is made for non-receipt of
emails sent by the Royal Society.

Re-opening the Application form to Participants

On the occasion that an invited participant accidentally submits their section of the application form
prematurely, the lead applicant has the ability to re-open the application form for the participant. To do this,
the lead applicant should return to the ‘Participants’ tab on the application form summary page. You will find a
‘re-open’ button alongside the name of any participant who has completed their section of the form. Once you
click this button, the form is reactivated and available for participants to amend.

Research Support Role

The Research Support role displayed under the participants tab is an optional role, which allows you to invite
an individual from the relevant UK Host Organisation research support team to review and amend the
application prior to submission. The primary purpose is to ensure that the requested finances have been
recorded correctly for this specific grant programme. As this is an optional role, it will not affect your ability to
submit your application for approval.

Further guidance and support can be found through the applicant and approver knowledge base.

9. Application Guidance Notes

Application Approvals

It is the Applicant’s responsibility to ensure that approval of the application by the UK Host
Organisation is completed before the closing date.

The person responsible for approving your application will be the delegated authority at the UK Host
Organisation where you are applying to hold your Fellowship. This may be someone within the research
office, Faculty administration, Vice-Chancellor, or other administrative or management role.

The approver will be someone with the authority to approve the potential Newton International Fellowship to
be hosted within their organisation. They will have the capacity to approve that the proposed research and
assure the proposed budget is appropriate and eligible for the Newton International Fellowship.

You will only be able to submit your application for approval by the UK Institutional Approver once all
sections of the application form have been marked as complete, and the co-applicant, Head of
Department, Nominated Referees and Supervisor have marked their work as complete AND have
submitted their section (the applicant must check the status of the co-applicant, Head of Department,
Nominated Referees and Supervisor under the ‘Participants’ tab on the summary page of the
application form). Applications submitted after the deadline will not be accepted.

Question Guidance

Please read these guidance notes carefully as you complete the form.

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Note that questions with * are mandatory fields.

In the following table each box represents a page of the application form; the left-hand column contains the
questions within each of these pages as set out in the form; the right-hand column contains useful guidance
on its completion.

Summary
Summary page The summary page of the application form provides instructions for submission of
your application for approval from the Host Organisation. In addition, you are
provided with an overview for each section of your application form, including the
approximate length of time it will take to complete each section.

The summary page also allows applicants to manage and invite participants (e.g.
Head of Department and Nominated Referees etc.) who are required to contribute
to the application form. Instructions for inviting participants can be found under the
‘participants’ tab on the application summary page.

Note: you will only be able to submit your application for approval by the Host
Organisation once all sections of the form have been completed.

Eligibility Criteria
Eligibility Criteria * Please provide confirmation that you meet the eligibility criteria.

Details of the eligibility criteria can be found in Section 3 of these Scheme Notes.

Contact Details
Title, Names, Review and complete your personal details accurately. Errors in this section can
address, cause difficulties in processing your application. Errors will not be corrected after
organisation and submission.
country/territory *
Under this section, you should edit the of contact type the participants who will
partake in your application form. The system default contact type is set as
‘collaborator’. To amend the contact type of your Head of Department, click ‘edit’,
and under the contact type field, select the ‘Head of Department’.

Organisation: this table will automatically display details of the intended Host
Organisation (marked by a tick) which you selected previously and your current
organisation, if different from the organisation where the award will be held and
administered.
Email address * This field defaults to the account in which the application has commenced and is
where all correspondence pertaining to the application throughout the application
process will be sent. The applicant must therefore commence the application
using the login email address used to register a user account on Flexi-Grant®.

Applicant [and UK Co-Applicant] Career Summary

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Full name * Please enter your full name, including title. [Co-applicant only]
Title of Current Please state the title of your current position. (Maximum 20 words)
Position *
Current Employer * Please enter the official organisation name of your current employer.
Current Department * Please enter details of your current department (e.g. Department of Chemistry).
Country/Territory * Please select the country/territory where your current is based. (Lead Applicant
only)
Current Position Please enter the date when your current position started.
Start Date *
Current Position End Please enter the date when your current position is expected to finish. If you are
Date * on a permanent contract, please enter 31 December 2050 as your end date.
Field of Enter details of your field(s) of specialisation. (Maximum 20 words.)
Specialisation *
Summary of Your Provide an outline summary of your current research. Please also include a brief
Current Research * comment on the strength of your organisation. (Maximum 200 words)
PhD Award Date * Please enter the date that you were awarded your PhD. If you have not received
your PhD, please enter your expected completion date.
PhD Institution * State the name of the institution where you were awarded or are completing your
PhD.
PhD State the country/territory in which you were awarded or will be awarded your PhD.
Country/Territory * (Lead applicant only)
Applicant Career Please provide a full list of your appointments since your PhD in reverse
History * chronological order stating if part-time (and percentage part-time) when
necessary.

The depth of information you provide is up to you, but this will represent you under
assessment and so it is worth including as much good evidence for your academic
merit as possible.

Please provide full details of any periods of part-time working, career breaks,
extended sick leave or maternity/paternity/adoptive leave as your eligibility
may depend on the accuracy of this information.

Note: You can retrieve your career history information from your profile to
complete this section of the application form using your ORCID identifier.
Applicant Please list all your qualifications in reverse chronological order. The depth of
Qualifications * information you provide is up to you, but this will represent you under assessment
and so it is worth including as much good evidence for your academic merit as
possible.

Note: You can retrieve your qualification information from your profile to complete
this section of the application form using your ORCID identifier.
List your Key and/or Please provide details of authors, titles and references of your best publications in
Relevant refereed journals, in reverse chronological order. You should choose not only the
Publications * best but also those most relevant to the application to support your case.

If appropriate, give the publisher or URL, including any password, where each
publication may be obtained.

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 Your list should have two sections: (i) refereed papers in primary journals, (ii)
contributions to symposia and compiled volumes (refereed only).

For publications arising from large collaborative programmes clearly specify the
exact role and contribution made towards large collaborative research
programmes that have resulted in multi-authored publications.

If your field of research differs in any way from normal conventions, e.g. lead
author, first author, and publications in journals being the main gauge of success,
please provide a brief explanation at the top of your publication list.

Most significant publications: Please also identify with asterisks (*) up to 3

publications which you consider to be most significant.

Note: You can retrieve your full publications from your profile to complete this
section of the application form using your ORCID identifier.
Applicant Research Please list all your current and previous research funding in reverse chronological
Funding * order.

The depth of information you provide is up to you, but this will represent you under
assessment and so it is worth including as much good evidence for your academic
merit as possible.

Note: You can retrieve your information from your profile to complete this section
of the application form using your ORCID identifier.
UK Co-applicant Please provide a statement in support of the application as a PDF on headed
statement of support paper, that includes your name, title, and contact details. Please detail the Lead
Applicant's suitability for the project and also set out the intentions for their career
development. [Co-applicant only]

Research Proposal
Project Title * Give the full title of your proposed project. (Maximum 20 words)

Start Date * Please enter the proposed start date of the project. Fellowships must commence
between 1 October 2020 and 31 March 2021. When indicating a start date please
keep in mind potential visa processing times; please note that the outcome will be
announced approximately six months after the closure of the round.

End Date* This must be two years from the start date. The end date must be exactly two
years after the proposed start date.

Host Organisation* Please select the UK organisation where the award will be held from the drop
down list.

Subject Group/Area * Please select the subject group/area(s) that most closely defines the research
area of the research proposal from the drop-down menu and tick box options. This

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 will enable us to allocate the application to the most appropriate assessment
panel.

Abstract * Please provide a scientific summary of your proposed project. This should be a
summary of your research proposal, briefly outlining the background and
summarising the aims of your project. (Maximum 400 words)

Lay Summary * Please provide a lay summary of your proposed project. This should be
understood by a layperson. Explain why you have chosen to work in this subject
area and what it is about your proposed research that you find particularly
exciting, interesting or important. If applicable, please also explain the potential
impact or wider benefits to society of your research. (Maximum 250 words)

Research Proposal * You can either detail your research proposal within this application form
(Maximum 1500 words), or alternatively upload it as a PDF file. PDF files must be
no longer than 3 sides of A4, portrait orientation, be titled and the text size cannot
be smaller than Arial size 10.
Your research proposal should provide a general description of the proposed
research to be carried out. This should include, but is not limited to, the following:
• clear specification of the context, research objectives and expected
outputs of the proposed study;
• description of the methodology to be used, including data analysis;
• an indication of milestones/timescales

Previous Contact * Please provide details of any previous contact with the UK-based Co-applicant
and indicate whether you have met them previously.

Training Programme* Training and mentorship are an important part of this Fellowship and must be
included as part of the application. Please outline how the host institution will
support the career development of the applicant through training and mentoring
activities. (Maximum 500 words).

Benefits to Please describe clearly the planned outcomes and any potential benefits that will
Individuals/ result from the proposed collaboration for the Applicant and the Co-applicant.
Institutions * (Maximum 200 words)

Benefits of Overseas Describe any potential benefits to the overseas country and/or country of origin
Country * that will result from the proposed Fellowship. This may include supporting the
development of a well-trained research community, and promoting economic
development and social welfare of the country through enhanced research and
innovation capacity to benefit the wider society. This section is important for
applicants eligible for a Newton Fund supported Newton International
Fellowship. (Maximum 200 words).
Benefits of UK * Describe any potential benefits to the UK and UK research that will result from the
proposed Fellowship (Maximum 200 words).

Data Management and Data Sharing

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 The Royal Society support science as an open enterprise and is committed to ensuring that data outputs
from research supported by the Society are made publicly available in a managed and responsible manner,
with as few restrictions as possible. Data outputs should be deposited in an appropriate, recognised, publicly
available repository, so that others can verify and build upon the data, which is of public interest. To fully
realise the benefits of publicly available data they should be made intelligently open by fulfilling the
requirements of being discoverable, accessible, intelligible, assessable and reusable.

The Royal Society does not dictate a set format for data management and sharing plans. Where they are
required, applicants should structure their plan in a manner most appropriate to the proposed research. The
information submitted in plans should focus specifically on how the data outputs will be managed and
shared, detailing the repositories where data will be deposited. In considering your approach for data
management and sharing, applicants should consider the following:
• What data outputs will be generated by the research that are of value to the public?

• Where and when will you make the data available?

• How will others be able to access the data?

• If the data is of high public interest, how will it be made accessible not only for those in the same or
linked field, but also to a wider public audience?

• Specify whether any limits will be placed on the data to be shared, for example, for the purposes of
safeguarding commercial interests, personal information, safety or security of the data.

• How will datasets be preserved to ensure they are of long-term benefit?

Outline of data If the proposed research will generate data that is of significant value to the research
management and community, then please provide details of your data management and sharing plan.
data sharing plan* (maximum 200 words)
Overseas Field Please provide all details of any proposed fieldwork to be carried out outside the
Research * UK. Please ensure you provide details of location, duration and justification for the
fieldwork. Please also be aware that fieldwork trips outside the UK, normally, must
not total more than one month per annum. Please note that fieldwork is defined as
“(practical) gathering of material or data specifically for the Newton International
Fellowship project”.
Overseas Field Please upload documents related to the following (if applicable):
Research 1. Permission
(Upload only) Any mandatory documents that show local support has been assured by way of
permission from the government concerned to travel to and work in the country.
2. Collection of specimens
Any mandatory documents that show:
• Specific permission has been obtained from the host country to collect and
to export specimens and material

• The director of the museum or other decision makers where these

specimens will be deposited has indicated his/her desire or willingness to
have such specimens and material.

Use of Animals in Research*

The Royal Society is committed to supporting the development of alternative methods to reduce and/or
replace the use of animals in research. Applicants proposing to use animals in their research must ensure
that the use of animals falls within the regulations stipulated in the Animals (Scientific Procedures Act)

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1986 and subsequent amendments. Additionally, applicants should continually be aware of developments
in best practice, and adopt the principles of the 3Rs when designing and conducting experiments on
animals.

As a funder of research, the Society takes its responsibilities towards the UK Animals (Scientific
Procedures Act) 1986 seriously and requires applicants to consider the questions below when preparing
grant applications that include the use of animals.
Does your proposal Select ‘Yes’ or ‘No’. If you have selected ‘Yes’ it is mandatory to complete all of the
involve the use of relevant questions on the Use of Animals in Research page.
animals or animal
tissue? *
Experimental Design Assistant
The Royal Society recommends that applicants use the Experimental Design Assistant (EDA), which is a
free resource from the NC3Rs to support researchers in the planning of animal experiments. This will help
to facilitate robust study design and reliable and reproducible findings.
The EDA helps applicants build a machine-readable diagram representing their experimental plan,
following capture of their methodology, and allows the applicant to then generate a PDF report which
provides a transparent description of the experimental design in a standardised format, which can be
uploaded to the application form.

Please note: Applicants who choose to use the EDA, and subsequently uploads the EDA report to the
application form, are advised to enter see report or n/a into any question fields within this section of the
application form that have already been captured in the EDA report, to avoid any duplication.

Use of Human Participants and Tissue

Any application for a research proposal involving human participants, patients or tissue and therefore
requiring local ethical committee approval will be considered only when accompanied by the necessary
permission certificate or proof that ethical permission will be sought, which must be provided in English.
Does your Select ‘Yes’ or ‘No’. If you have selected ‘Yes’ it is mandatory to provide either a
application involve certificate or letter, as proof that ethical permission has been, or will be, obtained.
the use of human Please upload the file as a PDF in portrait orientation.
participants, patients
or tissue?*

Financial Details
Budget Table * The Newton International Fellowship Award will cover subsistence, relocation, and
consumables at levels quoted in these notes. We will also make a contribution to
enable the UK host institution to host a Fellowship, to cover access for the individual
to the Institution and Department facilities (adequate office and laboratory space
and access to essential equipment and facilities, etc.); this will be equal to 50% of
the award and will be worked out automatically.
Payments to Newton International Fellowship holders are classified as subsistence
payments and do not constitute a salary. All payments will be made in quarterly
instalments directly to the UK host organisation.
• Please provide details of the funding required for each year of the
Fellowship under the relevant headings. Newton International Fellowships
are tenable for two years full time, although part time working is available
at a minimum of 0.6 FTE.

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 • Subsistence - The annual subsistence rate is fixed at £24,000. If you enter
an incorrect amount this will be changed upon receipt of your application.
• Consumables - Newton International Fellows are entitled to apply for up to
£8,000 per annum which can be spent on: equipment, consumables or
travel within the UK or internationally (if related to conducting fieldwork or
attending conferences). Costs of attending or organising conferences,
workshops or seminars for the purposes of disseminating your research
should be included in the £8000 for consumables but must be limited to
£3,000 per year. In the case of organising conferences, workshops, or
seminars, only the cost of venue hire, materials and website and printed
publications are eligible for support.
• Relocation Expenses - Newton International Fellows are entitled to apply
for up to £3,000 relocation expenses in the first year of their Fellowship (up
to £2,000 for EEA nationals). This can be used to cover the costs incurred
from moving from current institution to the UK host organisation and can
include transportation costs and visa charges. Please enter no more than
£3,000 under Year 1, in ‘Travel’. The amount for ‘Travel’ must be £0
under Year 2.
• Contribution towards costs associated with accompanying dependents visa
costs are covered by the Royal Society and can be applied for at a later
stage.
• Research expenses may not be used to pay for:
o publication costs;
o any personal costs including that of dependents;
o the cost of travel, subsistence and visas for participants and
speakers at conferences, workshops or seminars you organise;
and
o salary costs or other costs of research staff/assistants.
• ‘Other costs’ for both Year 1 and Year 2 must be 0. ‘Other costs’ will be
calculated by the Royal Society
• Expenses for conferences should be included in the Consumables budget
and the relocation costs should be covered by the amount entered in the
year 1 Travel budget.
• The Subtotals and Totals will be calculated automatically.
o The Award includes a fixed contribution to enable the UK host
institution to host a Fellowship. This will be exactly 50% of the
award for the Fellow. You do not need to include this in the financial
details table.
Justification for Please fully justify all claims for funding, especially the requests for Research Costs.
Research Expenses*

Applicant Declaration*
Please declare that:

You have read the Terms and Conditions of Award under which Royal Society grants are awarded and, if a
grant offer is made, you agree to abide by them. The Terms and Conditions for Royal Society
applications can be found at https://royalsociety.org/newton-international/.

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• You have access to the necessary facilities to enable you to deliver the research proposed and will
continue to have access to the facilities for the duration of the project.
• You have agreed with your Head(s) of Department that you will be afforded sufficient time and resources
to deliver the research project as described in this application.

Nominated Referee Support *

You should invite two referees who can provide confidential references for your application, by following the
instructions under the ‘Participants’ tab on the application form summary page. Please check with them that
they are happy to provide the references, and inform them that they will be contacted by email and asked
to provide references via the Flexi-Grant® system by Thursday, 26 March 2020.

• The primary consideration is that they are able to comment independently and authoritatively on
your application (i.e. someone in your field, who is as independent a researcher as possible from
the applicant/co-applicant). You do not need to know them personally, but you should make sure
they are able to provide a reference before adding them to your application.
• It is requested that one referee be nominated by the Applicant and one by the UK Co-applicant
• At least one nominated referee must be based in the UK. A UK-based researcher is defined as
someone who holds a permanent or fixed term contract at a UK research organisation.
• Nominated referees from the same institution as the Applicant or UK Co-applicant will not be
accepted.
• Nominated references from the Applicant’s former/current supervisor (including PhD supervisor)
will not be accepted.
• The referee must not be a member on the assessment panel for this Scheme or a member of any
of the Royal Society’s Councils.
• References must be submitted in English. If a reference is not submitted in English, it will not be
accepted and may render the application ineligible.

UK host organisation Head of Department Support *

You should invite the Head of Department from the UK organisation to provide a statement of support by
following the instructions under the ‘Participants’ tab on the application form summary page. Please check
that they are able to supply their statement by 26 March 2020.

Please Check which email address your Head of Department would like to use, as they may already be
registered on Flexi-Grant® and mistakes may lead to a delay in processing your application.
The head of department is expected to detail your suitability for the department and the intentions for your
career development, as well as confirmation that you will be provided with adequate space and access to
resources at the Host organisation.

If the UK Co-applicant is also the Head of Department at the UK organisation, an alternative referee is
required to supply the reference, e.g. Deputy Head or Head of School.

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 Current Supervisor Support*

You should invite your current supervisor overseas to provide a statement of support by following the
instructions under the ‘Participants’ tab on the application form summary page. Please check that
they are able to supply their statement by 26 March 2020.

Please Check which email address they would like to use, as they may already be registered on Flexi-
Grant ® and mistakes may lead to a delay in processing your application.
No two references provided can be from the same person. If this is the case then it may make the
application ineligible. Therefore, alternative referees must be provided in accordance to the guidelines.

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Appendix 1: Application Submission Process Flow Diagram

ROUND OPENS

Applicants fill in form online via Flexi-Grant®

Departmental and nominated referees submit their support via Flexi-

Grant®

UK Host Organisation’s approver submits

their approval via Flexi-Grant®

ROUND CLOSES Non-

Final submission to The Royal Society submissions:
by 26 March 2020 15:00 UK time Rejection

Application is checked for eligibility and

provision of support from Departmental Rejection
and nominated referees

Application enters selection process Rejection

AWARDED

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